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AGENDA NEW HAVEN UNIFIED SCHOOL DISTRICT

Regular Meeting of the Board of Education Board Room, Educational Services Center

34200 Alvarado-Niles Road, Union City, California 94587 Tuesday, March 11, 2014 Closed Session – 6:00 p.m.

Regular Meeting (Open Session) – 7:30 p.m.

Item

Time - Approximate

Open Session/Call to Order/Announcement of Closed Session Topic(s) Meeting opens in the Superintendent’s Conference Room

I. Closed Session 90 Minutes 1. Recommended Expulsions (Education Code Section 48900) – Essential #5 2. Approval of California High School Exit Exam (CAHSEE) Waivers for

Special Education Students (Education Code Section 35146) (Smith) – Essential #2

3. Public Employee Performance Evaluation: Interim Co-Superintendents Evaluation (Government Code Section 54957) – Essential #6

4. Update on Negotiations with NHUSD Bargaining Units (Government Code Section 3549.1) (McNamara) – Essential #6

5. Public Employee: Dismissal/Discipline/Release (Government Code Section 54957) - Meeting with Legal Council

II. Reconvene to Open Session/Action from Closed Session Discussion

III. Pledge of Allegiance

IV. Roll Call: Members Canlas___ Cheema___ Dino___ Matthews___ Ritchie___ Student Members Garcia___ Inieto___

V. Approval of the Agenda/Action

VI. Public Comment – Hearing of Visitors on Topics Not on Agenda

Members of the audience may comment on matters that are not included on the agenda. Each speaker will be allowed up to a maximum of three minutes (or less at the discretion of the Board President.) Sharing of minutes is not permitted. No action may be taken on a matter raised under “Hearing of Visitors on Topics Not on Agenda” until the matter has been specifically included on an agenda as an action item. When appropriate, the Board President will refer specific issues or requests to the Superintendent for follow-up.

30 Minutes

VII. Public Comment – Hearing of Visitors on Topics on Agenda

Members of the audience may comment on matters that are included on the agenda during the Board’s consideration of the item. Each speaker will be allowed up to a maximum of three minutes (or less at the discretion of the Board President.) Sharing of minutes is not permitted.

March 11, 2014 Board of Education Agenda of 3

VIII. Information Items 30 Minutes 6. Update On Early Implementation of the Race To The Top District Grant

(Smith)

7. New Haven Schools Foundation Update to Board of Trustees – (Board) 8. Items from the Board and Superintendent (Smith / Varadarajan)

IX. Action Items 30 Minutes 9. The California State Employees Association (CSEA) 2014-15 Collective

Bargaining Agreement “Sunshine” Proposal and Establishment of Date for Public Hearing (McNamara)

10. The New Haven Teachers Association (NHTA) 2014-15 Collective Bargaining Agreement “Sunshine” Proposal and Establishment of Date for Public Hearing (McNamara)

11. The New Haven Administrators Association (NHAA) 2014-15 Collective Bargaining Agreement “Sunshine” Proposal and Establishment of Date for Public Hearing (McNamara)

12. The New Haven Unified School District 2014-15 Collective Bargaining Agreement “Sunshine” Proposal with CSEA and Establishment of Date for Public Hearing (McNamara)

13. The New Haven Unified School District 2014-15 Collective Bargaining Agreement “Sunshine” Proposal with NHTA and Establishment of Date for Public Hearing (McNamara)

14. The New Haven Unified School District 2014-15 Collective Bargaining Agreement “Sunshine” Proposal with NHAA and Establishment of Date for Public Hearing (McNamara)

15. Approval of Second Interim Budget Report and Multi-Year Projections (Varadarajan) – Essential #6

16. Resolution No. 026-1314, Board Member’s Absence from Meeting Due to Illness – Authorization to Pay – (Dino) (Smith/Varadarajan)

18. Approval of Contract with Connell Lindh for a Bond Election Survey (Varadarajan) – Essential #7

X. Consent Agenda Items – Action 10 Minutes

19. Minutes – Regular Board Meeting of February 18, 2014 (Smith/Varadarajan)

20. Personnel Actions (McNamara) – Essential #6 21. Approval of Overnight/Out of State Field Trips (Smith) – Essential #1 22. Expenses for the Month of February, 2014 (Varadarajan) – Essential #6 23. Payroll Warrants/Cancelled Warrant Numbers February 2014

(Varadarajan) – Essential #6

24. Resolution No. 023-1314, Procedure for Resolving Tie Vote for Board Candidates (Smith/Varadarajan)

25. Resolution No. 024-1314, Board Candidates’ Statements of Qualifications (Smith/Varadarajan)

26. Resolution No. 025-1314, Specifications of the Election Order (Smith/ Varadarajan)

27. Resolution No. 027-1314, Call for Bids for the James Logan High School CTE (Electronic Media Program) Project (Varadarajan) – Essential #6

March 11, 2014 Board of Education Agenda of 3

28. Revised Board Policy #0410,Nondiscrimination in District Programs and Activities, First Reading (Smith/Varadarajan) – Essential #5

29. Revised Board Policy #0420, School Plans / Site Councils, First Reading (Smith) – Essential #5

30. Revised Board Policy #0450, Comprehensive Safety Plan, First Reading (Smith/Varadarajan) – Essential #5

31. New Board Policy #0460, Local Control and Accountability, First Reading (Smith/Varadarajan) – Essential #6

32. New Board Policy #0500, Accountability, First Reading (Smith/ Varadarajan) – Essential #2

33. New Board Policy #S-5141.27, Food Allergies/Dietary Needs, First Reading (Smith) – Essential #5

34. Revised Board Policy #S-5141.33, Head Lice, First Reading (Smith) – Essential #5

35. Revised Board Policy #S-5141.6, School Health Services, First Reading (Smith) – Essential #5

36. Revised Board Policy #S-6159, Individualized Education Program, First Reading (Smith) – Essential #5

37. Revised Board Policy #S-6159.2, Nonpublic, Nonsectarian School and Agency Services for Special Education, First Reading (Smith) – Essential #5

38. Non Reemployment of Temporary Employees (McNamara) – Essential #6 39. Non-Reelection of Probationary Certificated Employees (McNamara) –

Essential #6

40. 2013-14 Approval for Special Education NPS/NPA Contracts (Smith) – Essential #5

41. Approval of Child Development Contract Amendment CSPP-3018 (Smith) – Essential #6

42. Contract for New Consultant, David Yusem (Smith) – Essential #1

XI. Discussion and Action on Items Removed From Consent Agenda

XII. Adjournment

Essentials for Continuous Growth and Improvement 1 District-Wide Instructional Foci (e.g., literacy) 2 Data to Inform Instructional and Professional Development Decision Making 3 Targeted Professional Development Plan to Grow & Strengthen Instruction 4 Research-Based Best Instructional Practices 5 Creation & Maintenance of Effective & Safe Learning Environments 6 Alignment of all Resources (Human, Time, Money) 7 Parent & Community Involvement in Learning, Assessments & Supports

H:\BOARD\AGENDA\2014 BdAgendas\Mar 11 14 RegAgenda.doc

Consent Agenda Items are considered routine matters and are voted on as a group by the Board. Members of the Board or audience may ask questions about consent items as if they were regular items. Upon Board request, an item may be removed from “consent” and voted on separately. The Board of Education, by law, may act only on those action items listed on the agenda. Backup material is available at the Educational Services Center for agenda items that are not confidential by calling 510-476-2623. A complete copy of the agenda with backup material, excluding confidential information, will be available at the Board meeting. Regular Board agendas are posted for inspection at least 72 hours in advance of the meeting at the Educational Services Center, 34200 Alvarado-Niles Road, Union City. The public may also inspect non-confidential documents distributed to the Board less than 72 hours before the meeting at this same location. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent’s Office at least two working days before the meeting date.

NEW HAVEN UNIFIED SCHOOL DISTRICT

Board Agenda Item Meeting Date: March 11, 2014

Subject: Department: Update On Early Implementation of the Race To The Top District Grant

Superintendent’s Office

Action Requested: The Board will receive an update on the early implementation of the Race to the Top District Grant from the External Evaluation Team.

Discussion: One of the ongoing activities in the Race to the Top District (RTT-D) Grant is to regularly assess our progress in implementing the grant with the help of an External Evaluation (EE) Team. New Haven Unified has teamed with Gibson and Associates and Resource Development Associates as our evaluation partners, and we have been working together since last spring. The EE Team has been gathering baseline data from students, staff and families since June 2013. They have compiled an executive summary of this data to showcase our progress thus far in each of the eight RTT-D Projects.

Financial Summary: N/A

Prepared By: Lisa Metzinger Department Approval: Arlando Smith

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan L:\Metzinger\RTTT\BOARD PRESENTATIONS\BAI 3.11.14 Annual Update.docx

External Evaluation Team Update: Third Quarter Race To The Top District

March 11, 2014

Gibson & Associates/ Resource Development Associates

AGENDA

Ø  Introductions Ø Executive Summary Ø Project Area Key Findings Ø Next Steps in Evaluation Ø Q & A

INTRODUCTIONS

ABOUT THE EVALUATION TEAM

Gibson & Associates and Resource Development Associates form the External Evaluation Team. (Project Area Seven: Evaluation)

The External Evalua.on (EE) Team uses a mixed-‐methods approach combining qualita.ve and quan.ta.ve data to describe the outcomes and process of the Race to the Top grant.

The EE Team dra?s a formal report each quarter, meets monthly with the Project Director, and sends a weekly e-‐mail update on evalua.on ac.vi.es.

The evalua.on design and communica.on system have been developed to provide forma.ve data for con.nuous improvement and summa.ve informa.on on the impact of the grant.

EXECUTIVE SUMMARY

EXECUTIVE SUMMARY

Project Name Key Idea / Finding

1. Literacy and the Common Core

Summer PD and onsite coaching is effec9ve. More 9me needed for CCSS knowledge building and deeper implementa9on.

2. Community Connec9ons

Parents feel welcome but dis9nc9ons between KZ and non-‐KZ sites.

3. Superintendent & Teacher Evalua9on

Teacher/Admin evalua9on pilot group encouraged by ini9al process.

4. Technology for Personaliza9on of Learning

District is building capacity but skills and needs differ.

Project Name Key Idea / Finding

5. Grading and Assessment

Emerging need for Common Core aligned assessment and a common grading system across sites, although most students perceive current grading as fair.

6. College and Career Readiness

Most students and parents describe college as goal but minimal school-‐based prepara9on.

7. Evalua9on Evalua9on process is in place and includes forma9ve data.

8. Leadership A founda9on for trust among stakeholders is emerging.

EXECUTIVE SUMMARY

EVALUATION METHODS (PROJECT 7)

Instrument Design & Implementa9on

• Protocol Development for Focus Groups and Interviews

• Survey Design

• Data Collec9on System Design & Technical Assistance

• Analysis of Student Achievement Data

Communica9on & Mee9ngs

• Weekly Emails with Project Director

• Monthly Mee9ngs with Project Director

•  Guiding Coali9on Mee9ngs

Outcome Data Collec9on

•  Focus Groups & Interviews: Parents, Students, Teachers

•  Surveys: Parents, Students Teachers, Coaches

•  Student Assessment Data: CST, AP, SAT, CAHSEE, NWEA

EVALUATION LOGIC MODEL (PROJECT 7)

INPUTS

Race to the Top District Funds

District and community partners and consultants

New Have Unified School District leadership

New technology

OUTPUTS

Professional Development

Coaching & CollaboraUon

Leadership Support

Integrated Technology

EvaluaUon Systems

Student Assessments

STEM Programs

Neighborhood Partnerships

SHORT-‐TERM OUTCOMES

CCSS implemented across district.

Student assessments aligned to CCSS.

Teacher/ Administrator evaluaUon system piloted

& implemented.

Technology integrated classrooms.

STEM Academy implemented.

Families engaged.

Community schools implemented.

MEDIUM OUTCOMES

Increased student engagement.

Increased personalizaUon of learning.

Greater teacher collaboraUon.

Improved teacher performance and skills.

Students demonstrate improved skills on CCSS

assessments.

Increased career-‐ college opportuniUes.

Increased family engagement and

community involvement.

LONG-‐TERM OUTCOMES

Increased high school graduaUon.

Increased college-‐ career matriculaUon upon

graduaUon.

Improved neighborhood outcomes.

Improved lives and futures for NHUSD students and

families

PROJECT AREA KEY FINDINGS

PROJECT AREA 1: LITERACY AND COMMON CORE

PD EFFECTIVE, MORE TIME NEEDED.

87% 92%

79%

100%

Comprehension at the Core Reading ApprenUceship

% Teachers R

espo

nding “Excellent” or “Go

od”

Overall EffecUveness of English Language Arts PD Seminars

Teachers described summer and follow-‐up PD as effecUve.

69%

81%

95% 91%

MS/HS Teachers Elem. Teachers

% Teachers R

espo

nding “Excellent” or “Go

od”

Overall EffecUveness of Math Studio PD Seminars

Summer Fall (Sept -‐ Nov.)



Teachers indicate they need more technology / Common Core support.

Teachers describe valuing their coaches.

“We have coaching available in both Math and English if you want it. They’re very responsive and helpful and provide excellent feedback.”

"More 9me needs to be spent allowing teachers to be

comfortable with the idea of 21st century learning and how

Comprehension at the Core fits into the Common Core."

"We need PD on CCSS before crea9ng lessons. I don't want to produce lessons that will not be

useful in teaching CCSS.”



While overall all sites reported posi9ve academic expecta9ons and experiences, students and parents at Non-‐Kid's Zone sites reported a more posi9ve ra9ng

than Kid's Zone sites in all academic areas.

Student Survey Respondents’ Agreement

Elem. MS HS “I share ideas during class discussions.” 83% 86% 77%

“I am creaUve at school.” 89% 88% 89%

Parent Survey Respondents’ Agreement

Elem. MS HS “This school has high academic standards.”

87%

82%

89%

+90% parents describe feeling welcome at the school site

“It is night and day compared to last year. This year, things are very

transparent.” – Parent

ParentConnect is widely praised by secondary parents.

PROJECT AREA 2: COMMUNITY CONNECTIONS PARENTS AND STUDENTS FEEL WELCOME AND POSITIVE.

A higher percentage of non-‐Kid's Zone students agreed that they felt safe and connected to adults at school.

Students feel safe at school. ES MS HS

92% 87% 87%

Approx. 75% of secondary students report having an adult to whom they can talk.

PROJECT AREA 3: SUPERINTENDENT AND TEACHER EVALUATION

PILOT GROUP ENCOURAGED BY PROCESS

New Teacher Evalua9on System being piloted in partnership with a volunteer group of teachers and administrators.

“This has been one of the best ways to roll-‐out a program. It should be the model for district

professional development. We are building a beNer model because we are all engaged in this project together and all of our voices are being heard.”

– Pilot Team Member, Teacher

One challenge for the new system both teachers and administrators have discussed is the Ume commitment for administrators involved. “How am I going to manage this? Time is a big concern but I feel beNer about process than I ever have.”

– Pilot Team Member, Administrator

“Talking to the teachers was the most powerful piece. Picking their brains about instruc.on. Why are you picking this goal? How are you going to show it? It allowed me to

get to know the staff.“ -‐ Pilot Team Member, Admin.

“I think it has a lot of poten.al to revitalize

teaching but it's going to be a challenge.”

-‐ Pilot Team Member, Teacher

Teachers report mixed levels of confidence and capacity in use of technology to personalize

student learning.

There is not yet a common defini9on of personalized learning and a

mix of technology tools used to personalize learning.

There is a need and an

opportunity to “personalize” professional development seminars and content.

PROJECT AREA 4: TECHNOLOGY FOR PERSONALIZATION OF LEARNING

DISTRICT IS BUILDING CAPACITY BUT SKILLS AND NEEDS DIFFER.

27%

64%

9%

Principals Describe Teachers Use of Technology to Personalize Learning.

Minimal use

A few teachers use technology to personalize learning

About half use technology regularly to personalize learning

In Fall 2013 interviews, most principals agreed that this was

an area for growth.

“We have teachers who are very comfortable to teachers who are very reluctant to try and use

technology.” -‐ Principal



Flipped Learning,

3.95

Google Drive Advanced,

3.79

Google Drive Basics, 4.32

Google Search, 4.19

Google Websites,

4.32

SocraIve, 4.44

All Sessions, 4.17

Average PD EffecUveness RaUngs Logan HS Teachers Respondents "Today's PD topic met my needs.”

(340 K - 12 Teacher Respondents) PD Topics Agree/Strongly Agree

Digital Citizenship 69%

Flipped Learning 69%

Google Sites 66%

Project-Based Learning 59%

YouTube 47%

All Topics 62%

“It would have been more helpful if we had differen.ated training by skill level.” – Teacher



PROJECT AREA 5: GRADING AND ASSESSMENT

A NEED TO ALIGN TO COMMON CORE

Over 85% of all parents indicated they understand grading procedures and are informed about their child’s academic progress.

Most students feel that grading is fair, par9cularly in English and at the elementary level.

• 93% of Elementary Students agree that grading in school is fair. • 90% of middle schoolers and 87% of high schoolers agree that grading in English is fair. • 82% of middle schoolers and 69% of high schoolers agree that grading in Math is fair.

There is a need to align classroom-‐based assessments to the Common Core in English Language Arts, Math, and Science.

“[Report] cards don’t match Common Core State Standards, but it should be a district-‐wide system. [For] a child who goes from one site to another, the teacher should be able to understand.” -‐ Teacher

64% of HS parents reported receiving support to prepare their child for college.

40% of principals describe some college/career

awareness in school culture.

The majority of students intend to go to a four-‐year college.

PROJECT AREA 6: COLLEGE AND CAREER READINESS MOST STUDENTS AND PARENTS DESCRIBE

COLLEGE AS GOAL BUT MINIMAL SCHOOL-‐BASED PREPARATION

“I have opportuni9es to explore careers at

school.”

ES MS HS 97% 92% 73%

ES MS HS

42% 70% 81%

•  Development & Implementa9on of Protocols •  Events Conducted at 11 Sites • More than 250 parents, teachers, students & principals par9cipated

Focus Groups & Interviews

•  Parent Surveys Designed & Implemented •  Over 1000 parents par9cipated from all 12 sites

•  Student Surveys Designed & Implemented •  Over 2200 student surveys received

•  Teacher Surveys Designed and Implemented •  Over 250 baseline teacher surveys received

Baseline Surveys

•  2013 Student Outcome Data Collected: CST, AP, SAT, CAHSEE, NWEA •  Comparison School Sites Created & 2013 Data Analyzed

Student Outcome Data

PROJECT AREA 7: EVALUATION QUARTERS 1 – 3 ACTIVITIES

Evaluation Plan

Teacher Surveys

Parent and Student Surveys

Focus Groups & interviews

Data Analysis

Local Evaluation & Federal Report

Q1 Q2 Q3 Q4

PROJECT AREA 7: EVALUATION YEAR 1 TIMELINE

PROJECT AREA 8: LEADERSHIP THERE IS AN INCREASED LEVEL OF TRUST

AMONG STAKEHOLDERS. “Some things in the past were very top-‐down and direc.ve, not necessarily, a

partnership. I think now there's more of a sense of shared vision.” -‐ Teacher

“More than anything else administrators are trying

to build capacity for teacher leadership.”

-‐ Teacher

“[I] always felt supported with respect to professional

development. They keep us moving forward." -‐ Teacher

“The two [superintendents] that are there now… complement each

other's exper.se.” -‐ Teacher

NEXT STEPS

Con9nue to analyze NWEA results and other student outcome measures and feedback from professional development.

Conduct end of year focus groups, with an emphasis on technology roll-‐out.

Complete fourth quarter report and annual external evalua9on report for US Department of Educa9on.

UPCOMING EVALUATION ACTIVITIES

The External Evaluation Team

will submit the next quarterly report in June 2014. We will continue to share data results as available.

QUESTIONS?



Subject: Department: New Haven Schools Foundation Update to Board of Trustees Superintendent

Action Requested: The Board of Education is asked to receive an update from the New Haven Schools Foundation.

Discussion: Members of the New Haven Schools Foundation will present the history of the foundation’s work within the school district and provide plans for the future.

Financial Summary:

Prepared By: Lori Valdes Department Approval: Smith & Varadarajan

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\BOARD\Agenda Items\BAI 13-14\Feb 18\NHSF.Pres.021814.docx

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© 2014 New Haven Schools Foundation

New Haven Schools Foundation Update to

Board of Trustees

March 11, 2014

Helen Kennedy, Executive Director

Foundation Timeline

Founded in 1981 by Superintendent Guy Emanuele for the purpose of funding co/extra‐curricular programs.

Launched the scholarship program for graduating seniors at the beginning, and began hosting an annual luncheon in 2007.

Added support for student tutoring and teacher training.

Originally a NHUSD program, the Foundation became a separate entity in 2007.

Started “Innovations in Education” for teacher grants for classrooms in 2007.

Partnered with the New Haven Boosters Association in 2010 in $100K Pledge.

Now known for a series of programs and events that support education at all levels.

2/25/2014

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Organization

Nonprofit 501(c)(3) organization. Executive Board

• President Rebecca Venable• Vice President Art Kuhlmann• Co‐Treasurers Julie Zhu and Jo Baig• Secretary Rhonda Neagle• Past President Cindy O’Brien

DirectorsDon del Pilar Vicki BallardPaddy Iyer Shamsa Rafay KhawajaMichael Ritchie Bridget RussellJohn Shockley

Advisory Board Executive Director – Helen Kennedy

Key Programs

Innovations in Education / Project Enrichment• Classroom and project mini‐grants for teachers with great ideas for learning.

• Annual funding is between $5,000 and $10,000.

Scholarship Program• For NHUSD graduating seniors.• Raised $60,000 to $70,000 every year for 10+ years.• NHSF coordinates the program for community groups and individuals who offer the scholarships.

$100K Pledge (Together with New Haven Boosters Association)• Raised $100,000 in 2011‐2012 and 2012‐2013 to save programs threatened by budget cuts.

• Race to Save Student Activities, Dining to Save, and Fall Halloween Carnival

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Funding Sources

Donations• Parents, civic leaders, public• Educators• Business community• Scholarship endowments

Grants and Sponsorship (partial list)• Fremont Bank• Supervisor’s Challenge• Tri‐CED• Masonic Home

Fundraising Events• Annual Gala• Scholarship Luncheon• Mutt Strut• NHBA Race to Save Student Activities

Request to Strengthen Our Partnership

Shared mission to support the schools and students of the New Haven Unified School District.

Request for service on the board of the Foundation to be added to the Board’s official assignments for a trustee.

Your attendance and visibility at our public events is important and enables the Foundation to be more successful in engaging our community.

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You Are Invited!2014 “Night on the Red

Carpet”

Save the Date!Scholarship Luncheon

Wednesday, April 23, 2014

Hilton Hotel in Newark

Honoring Barbara Aro‐Valle for over 20 years of service to the New Haven Schools Foundation.

2/25/2014

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Questions?

Thank you for giving us an opportunity to update you on the New Haven Schools Foundation.



Subject: Department: The California State Employees Association (CSEA) 2014-15 Collective Bargaining Agreement “Sunshine” Proposal and Establishment of Date for Public Hearing

Personnel Services

Action Requested: To accept the California State Employees Association (CSEA) 2014-15 Collective Bargaining Agreement “Sunshine” Proposal and establish April 15, 2014 as the date for the public hearing on the proposal.

Discussion: The Board is requested to accept the CSEA “Sunshine” Proposal to the District and to establish April 15, 2014 as the date for the public hearing on the proposal. A copy of the proposal is attached. This proposal from CSEA is pending member approval at their meeting to be held on March 18.

Financial Summary:

Prepared By: Derek McNamara Department Approval: Akur Varadarajan

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\DOCS\BRD_AGND\2013-14\March 11\BAI CSEA Sunshine 2014-15 (3).docx

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Subject: Department: Approval of 2013-14 Second Interim Report and Multi-Year Projections, Essential #6

Business

Action Requested:

The Board is requested to approve the Second Interim Report for Fiscal Year 2013-14 and Budget Projections for Fiscal years 2014-15 and 2015-16.

Discussion:

The purpose of the Second Interim report is to certify the District’s ability to meet its financial obligations for the remainder of the fiscal year and the two subsequent years. While there have not been any adjustments or legislative amendments to any of the funding components or the methodology of the LCFF from its initial adoption, additional guidance have become available to local agencies in terms of the formula calculation since the First Interim reporting period. Fiscal Crisis & Management Assistance Team (FCMAT) developed a LCFF calculator that assists local agencies in projecting revenues under the LCFF. It has proven to be an extremely valuable tool given the intricacies of the funding model, and is recommended by the Alameda County Office of Education (ACOE). The chart below reflects 2013-14 revenue projection as of the Second Interim under the LCFF using the FCMAT calculator:

CALCULATE LCFF TARGET

COLA 1.570%

Unduplicated as % of Enrollment 55.88%

Base Grade Span Supplemental Concentration TARGET

Grades K‐3 $6,952 $723 $858 $34 $31,753,243

Grades 4‐6 $7,056 $789 $31 $21,117,289

Grades 7‐8 $7,266 $812 $32 $15,270,319

Grades 9‐12 $8,419 $219 $965 $38 $39,122,792

TOTAL BASE $92,531,114 $3,568,464 $10,740,472 $423,593 $107,263,643

Add on: Targeted Instructional Improvement $220,053

Add on: Transportation $301,115

LOCAL CONTROL FUNDING FORMULA (LCFF) TARGET in 2020‐21 $107,784,811

CALCULATE LCFF PHASE‐IN ENTITLEMENT

LOCAL CONTROL FUNDING FORMULA TARGET $107,784,811

LOCAL CONTROL FUNDING FORMULA FLOOR $77,919,353

FUNDING GAP $29,865,458

2013‐14 FUNDING GROWTH 11.78% $3,518,151

2013‐14 LCFF ENTITLEMENT $81,437,504

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Major Revenue and Expenditure Assumptions for 2013-14 In the following pages are charts and illustrations pertaining to the General Fund, the District’s main operating budget, for the Second Interim and the next two years. Revenue augmentations and expenditure adjustments included in this report are based on the latest information currently available to us. Any changes to this information will require a revision to the budget and will be communicated as it becomes available.

LCFF REVENUE ASSUMPTIONS FOR 2013‐14

Average Daily Attendance 12,328.54

LCFF COLA 1.57%

LCFF Funding Rate to Meet Target Level 11.78%

LCFF Transition Funding $3,518,151

GENERAL FUND UNRESTRICTED RESTRICTED COMBINED

Revenues $81,822,415 $33,340,130 $115,162,545

Expenditures ($72,976,285) ($44,316,315) ($117,292,600)

Interfund Transfers $39,500 $0 $39,500

Other Sources $1,483,132 $0 $1,483,132

Other Uses ($80,000) $0 ($80,000)

Contributions to Restricted Programs ($10,845,726) $10,845,726 $0

Increase/Decrease to Fund Balance ($556,964) ($130,459) ($687,423)

Beginning Fund Balance $5,382,726 $1,555,465 $6,938,191

Ending Fund Balance $4,825,762 $1,425,006 $6,250,768

COMPONENTS OF ENDING FUND BALANCE

Reserve for Revolving Account $50,000 $0 $50,000

Legally Restricted Balance $0 $1,425,006 $1,425,006

Prior year EIA Carryover ‐ Assigned for Program $352,000 $352,000

Reserve for Economic Uncertainties $4,423,762 $4,423,762

Undesignated Fund Balance $0 $0 $0

Revenue: Total projected revenues overall in the General Fund is $115.16 million. Compared to First

Interim, net increase in overall revenues is $540,000, which is attributed to the District’s entitlement from Proposition 39, the California Clean Energy Jobs Act.

Expenses: Total projected expenditures overall in the General Fund is $117.29 million. Compared to First Interim, overall expenditures went up by approximately $1.04 million. Of this amount, $580,000 is the expenditure plan for Proposition 39 and the rest are increases in other areas including $180,000 for all school sites due to adjustments and release of the remaining portion of their allocation, $220,000 in the area of other operating services, and $55,000 in salary and benefit costs increases in both certificated and classified areas.

Other Financing Sources/Uses: These are “sources” or “uses” of funds TO or FROM other District Funds or agencies. Items in this category for this reporting period are: $39,500 FROM Special Reserve Funds to offset allowable copier lease and maintenance costs in the General Fund, $80,000 for the second of five series of annual payments TO the NHTA/NHAA Trust accounts, and the borrowing of $1.4 million from the NHTA/NHAA Trust accounts.

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It is important to note that this was per the agreement between the District and the Trust Boards of each respective group, as part of the 2013-14 budget development and employee negotiations and both parties’ efforts in bridging some of the estimated operating deficit. As per the agreement, the district has agreed to pay back the full amount in 2014-15 from the Cabello property sale proceeds that are to be allocated towards retiree post-employment benefits.

Contributions to Restricted Programs: The chart below shows General Fund contributions to Restricted Programs.

GENERAL FUND CONTRIBUTIONS TO RESTRICTED PROGRAMS

Continuation Education $484,176

Special Education $8,882,479

Routine Restricted Maintenance $1,465,969

Kids Zone $13,102

TOTAL $10,845,726

Ending Balance: The overall ending balance in the General Fund is $6.2 million. Of this amount, $1.75

million is reserved for restricted categorical programs, $352,000 of which is Economic Impact Aid funds from prior year. The remaining $4.8 allows for the revolving fund reserve of $50,000 and a district reserve of $4.4 million, which includes a residual balance from the NHTA/NHAA Retiree Trust loan. The projected unrestricted reserve, combined with an estimated increase in LCFF revenues based on most current funding projections by the Department of Finance, enables the district to account for cost increases in 2014-15 and balance its budget.

Major Revenue and Expenditure Assumptions for 2014-15 and 2015-16 The release of the Governor’s proposed budget in January of each year begins the legislative process, and as is the case each year, updates and changes at the state level will take place over the next few months before the 2014-15 State Budget is enacted. The most current projection by the Department of Finance for the 2014-15 LCFF funding rate is 28.05%. This number relies on a number of factors, primarily on state revenues being on target. The increase of approximately 11% in the projected funding rate from previous projections allows the District to (1) eliminate the $2.1 million “fair share” reduction that was noted in the previous reporting period, (2) bring the certificated work-year calendar to 182 days, and (3) retain Literacy and Match coaches, who are currently partially funded from the Race to the Top District Grant (RTTT). Below are major revenue and expenditure assumptions utilized for the two out years:

LCFF REVENUE ASSUMPTIONS FOR 2014‐15 THROUGH 2015‐16 2014‐15 2015‐16

Average Daily Attendance (Projected) 12,176.66

12,030.00

LCFF COLA 0.86% 2.12%

LCFF Funding Rate to Meet Target Level 28.05% 33.95%

LCFF Transition Funding $6,663,434 $6,186,660

of 4

MAJOR EXPENDITURE ASSUMTIONS FOR 2014‐15 THROUGH 2015‐16 2014‐15 2015‐16

K‐3 Class Sizes at 29:1 in 2014‐15 and 27:1 in 2015‐16 $372,600 $931,500

Cost for Health & Welfare Increase Estimated at 10% $1,940,143 $2,134,158

Cost of Step and Column Increase $782,921 $798,414

Cost of LMT funding shift from RTT‐D $600,000

Cost of Literacy and Math Coaches from RTT‐D $600,000

Cost of Instructional Materials due to loss of Common Core Funds $500,000

Cost of Deferred and On‐going Maintenance due to Loss of Flexibility $1,000,000

The Second Interim Report, which indicates meeting the reserve requirement for economic uncertainty in the current fiscal year, is submitted to the Board for approval with a Positive Certification. The Positive Certification is recommended as the report exhibits the district’s ability to meet its financial obligations for the current fiscal year as well as for 2014-15 and 2015-16. Assuming the District will make budget reprioritizations and reductions as needed, a positive certification for the following two years can also be made. In addition, the Criteria and Standard Report assists the district and the County Superintendent of Schools in evaluating the fiscal condition of the district based on the information provided in the Second Interim Report. Based on the financial information presented, it is recommended that the Board of Education approve the Second Interim Report for 2013-14.

Financial Summary:

Prepared By: Annette Heldman/Akur Varadarajan Department Approval: Akur Varadarajan

Interim Co-Superintendent Approval: Arlando Smith & Akur Varadarajan

H:\BOARD AGENDA ITEMS\2013-14\9.0 MAR 11 2014\2013-14 Second Interim Report.docx

ObjectCode

DESCRIPTION Range

A. REVENUES: Unrestricted Restricted Total Unrestricted Restricted Total Unrestricted Restricted Total1) LCFF / Revenue Limit Sources 8000-8099 66,363,982$ 4,171,799$ 70,535,781$ 77,817,430$ 4,177,811$ 81,995,241$ 77,693,389$ 4,154,562$ 81,847,951$ 2) Federal Revenue 8100-8299 330,777$ 18,280,046$ 18,610,823$ 330,777$ 17,154,865$ 17,485,642$ 349,722$ 17,132,015$ 17,481,737$ 3) Other State Revenue 8300-8599 14,267,744$ 1,191,763$ 15,459,507$ 2,139,034$ 3,764,111$ 5,903,145$ 2,078,888$ 4,416,233$ 6,495,121$ 4) Other Local Revenue 8600-8799 1,577,743$ 6,637,186$ 8,214,929$ 1,675,685$ 7,561,822$ 9,237,507$ 1,700,416$ 7,637,320$ 9,337,736$ 5) TOTAL REVENUES 82,540,246$ 30,280,794$ 112,821,040$ 81,962,926$ 32,658,609$ 114,621,535$ 81,822,415$ 33,340,130$ 115,162,545$

B. EXPENDITURES: 1) Certificated Wages 1000-1999 46,051,356$ 17,192,413$ 63,243,769$ 46,812,406$ 18,067,647$ 64,880,053$ 46,955,435$ 17,952,365$ 64,907,800$ 2) Classified Wages 2000-2999 7,194,847$ 6,149,165$ 13,344,012$ 7,410,707$ 6,581,465$ 13,992,172$ 7,465,308$ 6,557,918$ 14,023,226$ 3) Employee Benefits 3000-3999 11,728,279$ 6,484,933$ 18,213,212$ 11,875,508$ 6,792,660$ 18,668,168$ 11,910,689$ 6,788,985$ 18,699,674$ 4) Books & Supplies 4000-4999 1,429,216$ 5,648,115$ 7,077,331$ 979,848$ 4,906,240$ 5,886,088$ 1,251,933$ 4,817,482$ 6,069,415$ 5) Services & Other Operating Expenses 5000-5999 5,651,787$ 4,647,071$ 10,298,858$ 6,001,186$ 5,716,363$ 11,717,549$ 6,039,854$ 6,062,183$ 12,102,037$ 6) Capital Outlay 6000-6999 -$ 20,000$ 20,000$ 8,822$ 16,800$ 25,622$ 8,822$ 401,966$ 410,788$ 7) Other Outgo 7100-7299 1,230,379$ 10,000$ 1,240,379$ 1,230,379$ 10,000$ 1,240,379$ 1,230,379$ 10,000$ 1,240,379$ 8) Indirect Cost 7300-7399 (1,781,590)$ 1,620,871$ (160,719)$ (1,878,219)$ 1,717,500$ (160,719)$ (1,886,135)$ 1,725,416$ (160,719)$ 9) TOTAL EXPENDITURES 71,504,274$ 41,772,568$ 113,276,842$ 72,440,637$ 43,808,675$ 116,249,312$ 72,976,285$ 44,316,315$ 117,292,600$ C. EXCESS (DEFICIENCY) OF 11,035,972$ (11,491,774)$ (455,802)$ 9,522,289$ (11,150,066)$ (1,627,777)$ 8,846,130$ (10,976,185)$ (2,130,055)$ REVENUES OVER EXPENSES BEFORE OTHER SOURCES/USES (A5 - B9)

D. OTHER FINANCING SOURCES: 1) Interfund Transfers

a) Interfund Transfers In 8910-8929 39,500$ -$ 39,500$ 39,500$ -$ 39,500$ 39,500$ -$ 39,500$ b) Interfund Transfers Out 7610-7629 (201,088)$ -$ (201,088)$ -$ -$ -$ -$ -$ -$

2) Other Sources/Usesa) Other Sources 8930-8979 -$ -$ -$ -$ -$ -$ 1,483,132$ -$ 1,483,132$ b) Other Uses 7630-7699 (80,000)$ -$ (80,000)$ (80,000)$ -$ (80,000)$ (80,000)$ -$ (80,000)$

3) Contributions 8980-8999 (10,920,037)$ 10,920,037$ -$ (10,945,726)$ 10,945,726$ -$ (10,845,726)$ 10,845,726$ -$ 4) TOTAL OTHER SOURCES/USES (11,161,625)$ 10,920,037$ (241,588)$ (10,986,226)$ 10,945,726$ (40,500)$ (9,403,094)$ 10,845,726$ 1,442,632$

E. NET INCREASE (DECREASE) IN FUND BALANCE (C + D4) (125,653)$ (571,737)$ (697,390)$ (1,463,937)$ (204,340)$ (1,668,277)$ (556,964)$ (130,459)$ (687,423)$ F. FUND BALANCE, RESERVES 1) Beginning Fund Balance

a) As of July 1 - Unaudited 3,238,000$ 593,109$ 3,831,109$ 5,382,726$ 1,555,465$ 6,938,191$ 5,382,726$ 1,555,465$ 6,938,191$ b) Audit Adjustments -$ -$ -$ -$ -$ -$ -$ -$ -$ c) As of July 1 - Audited (F1a + F1b) 3,238,000$ 593,109$ 3,831,109$ 5,382,726$ 1,555,465$ 6,938,191$ 5,382,726$ 1,555,465$ 6,938,191$ d) Other Restatementse) Adjusted Beginning Balance (F1c + F1d) 3,238,000$ 593,109$ 3,831,109$ 5,382,726$ 1,555,465$ 6,938,191$ 5,382,726$ 1,555,465$ 6,938,191$

2) Ending Balance, June 30 (E + F1e) 3,112,347$ 21,372$ 3,133,719$ 3,918,789$ 1,351,125$ 5,269,914$ 4,825,762$ 1,425,006$ 6,250,768$ COMPONENTS OF ENDING FD BAL

a) Non-SpendableRevolving Cash 9711 50,000$ -$ 50,000$ 50,000$ -$ 50,000$ 50,000$ -$ 50,000$ Stores 9712 -$ -$ -$ -$ -$ -$ -$ -$ -$ Prepaid Expenditures 9713 -$ -$ -$ -$ -$ -$ -$ -$ -$ All Others 9719 -$ -$ -$ -$ -$ -$ -$ -$ -$

b) Restricted 9740 -$ 620,000$ 620,000$ 352,000$ 1,351,125$ 1,703,125$ 352,000$ 1,425,006$ 1,777,006$ c) Committed 9750-9760 -$ -$ -$ -$ -$ -$ -$ -$ -$ d) Assigned 9780 -$ -$ -$ -$ -$ -$ -$ -$ -$ e) Unassigned/UnappropriatedFor Economic Uncertainties 9789 3,062,347$ -$ 3,062,347$ 3,516,789$ -$ 3,516,789$ 4,423,762$ -$ 4,423,762$

Unassigned/Unappropriated Amount 9790 -$ (598,628)$ (598,628)$ -$ -$ -$ -$ -$ -$

2013-14 2013-14 2013-14

New Haven Unified School DistrictGeneral Fund

2013-14 District Budget

Adopted Budget First Interim Second InterimTOTAL GENERAL FUND



Subject: Department:

Approval of Contract with Connell Lindh for a Bond Election Survey, Essential #6

Business

Action Requested:

The Board of Education is requested to authorize a contract with Connell Lindh, to provide services to assist the District in assessing and evaluating the viability of a Bond measure as a source of additional funding to replace the funding reductions created by the State budget reductions and economic downturn.

Discussion: At the regular meeting on January 21, 2014, the District’s Financial Advisors, KNN, made a presentation the Board about the District’s General Obligation Bond issuances and a proposed bond election in November 2014. In order to be prepared for a Bond election, a number of steps must be taken and the first among those would be to hire a survey consultant to assist the District in assessing and evaluating the viability of a Bond measure. In 2011, the District had met with four different survey firms to conduct the pre-election services for the parcel tax measure. Connell Lindh was one of the firms interviewed. The attached contract from Connell Lindh is to provide consulting services to the District for studies and/or needs assessments that analyze the district’s ability to call for a general obligation bond election. The purpose of the study is to assess and evaluate the viability of a bond measure as a source of additional funding to replace the funding reductions created by the State budget reductions and economic downturn, and to address a number of initial challenges the District faces if it is to proceed with an election. This study will analyze the voting history of the previous two elections that will compare voter file and parent file. This analysis will be in lieu of a full-fledged poll and will provide the district the target population to focus on during the campaign.

Financial Summary: The cost for the feasibility study and pre-election services is not to exceed $15,000 and will be paid from General Funds.

Prepared By: Akur Varadarajan Department Approval: Akur Varadarajan


H:\BOARD AGENDA ITEMS\2013-14\9.0 MAR 11 2014\BAI - Connell Lindh Contract.docx

Agreement Between Connell Lindh, Consultant

And New Haven Unified School District

As of March 11, 2014 the New Haven Unified School District and Connell Lindh, Consultant, agree to professional consulting services. Roles and Responsibilities As a primary role, Connell Lindh, shall provide consulting services to the New Haven Unified School District for studies and/or needs assessments that analyze the District’s ability to call for a general obligation bond election. The purpose of the study is to address a number of initial challenges the District faces if it is to proceed with an election. Actual responsibilities will be directed by the Superintendent and may include the following:

• Review voter registration statistics in the School District and analyze past voter performance in previous elections. A comprehensive voter and demographic study will be conducted to analyze past voter participation in three specific elections, June 2012, May 2011 and November 2010. To prepare for this analysis, we will cross reference voter lists with available parent information in the district. The results will be used for two studies. First, the results of each election will be compared with past district public opinion polling to determine if we can better identify segments of the voters who are most likely to support a school bond election. Second, the demography of each election will be compared looking both for similarities common to each election and for differences that might identify one election as unique.

• Assist the Superintendent in developing strategies and activities to provide information to staff, parents, and the community on the current use and future plans for general obligation bond funds in the District.

• Analyze District plans for additional school financing. • Assist the District in the preparation of Ballot language and other related material. • Analyze the overall costs to the District in the event of an election. • Prepare the District to transition the day to day operations of the campaign to an

independent Political Action Committee once the District calls for an election. • Provide instruction, training and guidance to potential leaders of a campaign on

the structure required to run a successful school bond information campaign. Term The Consultant’s services described above shall commence on March 11, 2014 and conclude on June 30, 2014.

Independent Contractor/Entitlement Consultant is an independent contractor and is not an agent, employer, partner, or joint-venturer with the New Haven Unified School District. Consultant agrees that it has no entitlement to any future contracts or work from the District or to any employment or fringe benefits from the District. No Assignment This agreement shall not be assigned, without the written consent of the other party. Laws This agreement shall be governed by, and all its provisions construed in accordance with, the laws of the State of California. Taxes Payments to Consultant pursuant to this Agreement will be reported to Federal and State taxing authorities as required. District will not make any deductions nor withhold any sums from compensation payable to Consultant. Compensation Consultant shall be compensated at the rate not to exceed $15,000. Consultant shall provide the District with invoices in the amount of $5,000 on March 15, 2014, April 15, 2014 and June 30, 2014. The Consultant will not be entitled to reimbursable costs such as travel expenses except those direct costs as authorized by the Superintendent. Termination The District or the Consultant shall have the right to terminate this contract at any time upon thirty days written notice. Signatures The parties attest to this understanding of and agreement with the terms hereof by these signatures, and represent that they have the authority to sign for the parties. _____________________________ ____________________________________ Akur Varadarajan Date Interim Co-Superintendent New Haven Unified School District _____________________________ ____________________________________ Connell Lindh, Consultant Date

NEW HAVEN UNIFIED SCHOOL DISTRICT MINUTES

Board of Education minutes are action-only. Video tapes of regular meetings are available for viewing or purchase. Regular meetings are also replayed on Tuesday and Thursday evenings, 7:30 p.m., until the date of the next regularly scheduled meeting.

REGULAR BOARD MEETING held on Tuesday, February 18, 2014, in the Board Room of the Educational Services Center, 34200 Alvarado-Niles Road, Union City, California.

Members Present: Canlas, Cheema, Dino, Matthews, Ritchie Student Members Present: Garcia, Inieto

Call to Order The meeting was called to order in the Superintendent’s Conference Room at 6:30 p.m. by President Dino. Adjourn to Closed Session At 6:30 p.m. the Board of Education adjourned to closed session to discuss the following: 1. Recommended Expulsion (Education Code Section 48000) 2. Approval of California High School Exit Exam (CAHSEE) Waivers for Special Education Students (Education Code Section 35146) 3. Public Employee Performance Evaluation: Interim Co-Superintendents Evaluation (Government Code Section 54957) 4. Update on Negotiations with NHUSD Bargaining Units (Government Code Section 3549.1) Reconvene to Open Session/Action from Closed Session Discussion The Board of Education reconvened to open session in the Board Room at 7:34 p.m. Recommended Expulsion (M.Matthews, S.Canlas, C.) to accept the recommendation of the Superintendent to expel Student No. 1 for the period of 2/18/14 to 6/11/14 from the New Haven Unified School District and to suspend the enforcement for violation of Education Code Sections 48915(c)(2), (a1)(B), and 48900(b), (a1) and (k). May 11, 2014 is established as the earliest date on which student may apply for readmission. Student is to be placed in an appropriate alternative school setting based on the student’s IEP. Readmission criteria to include good behavior, attendance, and progress towards IEP goals; staying away from all school sites other than assigned campus; no incident in the community to require police intervention completion of counseling; and completion of approved community service. AYES: Canlas, Cheema, Dino, Matthews, Ritchie California High School Exit Examination (CAHSEE) Waivers for Special Education Students (M.Ritchie, S.Canlas, C.) to approve California High School Exit Exam (CAHSEE) Waivers for Special Education Students 1 thru 11. AYES: Canlas, Cheema, Dino, Matthews, Ritchie Public Employee Performance Evaluation: Interim Co-Superintendents Evaluation (Government Code Section 54957) President Dino stated there is nothing to report. Update on Negotiations with NHUSD Bargaining Units (Government Code Section 3549.1) President Dino stated there is nothing to report.

February 18, 2014 Board of Education Minutes Page 2 of 4 Approval of Agenda (M.Canlas, S.Matthews, C.) to approve the agenda for tonight’s meeting: AYES: Canlas, Cheema, Dino, Matthews, Ritchie Student Member Garcia, Student Member Inieto Public Comment – Hearing of Visitors on Topics Not on Agenda Helen Kennedy, the new Executive Director of the New Haven Schools Foundation (NHSF) invited the Board of Education and the community the NHSF Gala. This is their annual fundraising event and casino night. She also invited all to attend the NHSF Annual Scholarship Luncheon which will be held on Wednesday, April 23rd at the Fremont/Newark Hilton Hotel. Public Comment – Hearing of Visitors on Topics on Agenda – None Presentation of Academic Progress in New Haven Director of Assessment and Evaluation, Tracie Noriega provided the measures of academic progress. She shared that the median measure of the percentage of students performing at or above the 50th percentile increased in both reading (0.8) and math (0.1) from fall 2012 to fall 2013. In addition, the percentage of students who met or exceeded typical growth also increased District-wide in both reading (0.9) and math (2.1). Ms. Noriega also outlined for the Board changes coming under Assembly Bill 484, signed into law by Gov. Brown last October. The old program of STAR (Standardized Testing and Reporting) tests is being replaced by the new CAASPP (California Assessment of Student Performance and Progress), which is designed to promote high-quality teaching and learning through the use of a variety of assessments. Proposition 39 “The California Clean Energy Jobs Act” Director of Maintenance and Operations Frank Camarda provided a presentation to the Board around Proposition 39 “The California Clean Energy Jobs Act” which will allocate revenue to support energy efficiency and alternative energy projects, along with related improvements and repairs that contribute to reduced operating costs and improved health and safety conditions in public schools. Items from the Board and Interim Co-superintendents Student Member Garcia (CCHS): Shared that several seniors are working on scholarships applications with all final paperwork and

letters due tomorrow. Many students are excited for the ASVAB testing that will take place tomorrow. It is the first time

this career choice placement test has been given at CCHS.

Student Member Inieto (JLHS): Announced that the Annual Achievement Night is being held this week and that the Chromebook

rollout has made it to the junior class. All students are really enjoying the device. Member Matthews: Congratulated the Logan wrestling team for winning the NCS Dual Team Championship and the

Logan Girls wrestling team won its second straight NCS tournament championship last weekend. Member Cheema: Attended the Educators brunch at MVROP on February 6.

February 18, 2014 Board of Education Minutes Page 3 of 4

Shared her appreciation for Black History month and admires the African American community for taking a stand for justice and fairness.

After discussing concerns from Member Cheema, Board Members agreed that at their next meeting, Member Cheema and Member Canlas will change seats. Member Ritchie: Also congratulated boys and girls wrestling teams. Congratulated Pioneer Elementary that is in the process for Distinguished School and offered

many thanks to Principal Cheri Benafield and staff for their hard work on this project. Attended the Willie Davenport Track and Field event. Announced upcoming events: Logan Achievement Night, the NHSF gala, planned for March 22nd.

This is an amazing and he invited all to attend. Interim Co-superintendent Smith: Shared that the Distinguished school site visit is scheduled for March 20. Congratulated the AMS Math Counts for their participating in the East Bay Chapter at Berkeley.

The team took 3rd place overall at the tournament President Dino: Will attend the MVROP meeting later this week and a Pre-apprenticeship workshop on March 6th. Thanked the transportation department for insuring that the Eastin Elementary students arrived on

time for their NASA-AMES field trip. Shared that NASA will be hosting a workshop to certify teachers in handling moon rock and

meteorite samples. Once certified, these teachers will be able to borrow these samples for classroom lessons.

California School Boards Association Delegate Assembly Election for 2014 (M.Matthews, S.Cheema, C.) to vote for the following candidates to the California School Boards Association Delegate Assembly for 2014-2016:

Valerie Arkin (Pleasanton Unified School District) Jamie Yee Hintzke (Pleasanton Unified School District) Amy Miller (Dublin Unified School District) Nancy Thomas (Newark Unified School District)

AYES: Canlas, Cheema, Dino, Matthews, Ritchie Student Member Garcia, Student Member Inieto Approval of Consent Agenda Items (M.Ritchie, S.Canlas, C.) to approve the following consent agenda items: 9. Minutes – Regular Board Meeting of February 4, 2014 – As Corrected AYES: Canlas, Cheema, Matthews, Ritchie Student Member Garcia, Student Member Inieto ABSTAIN: Dino (M.Matthews, S.Cheema, C.) to approve the following consent agenda items: 10. Personnel Actions 11. Approval of Multiple Days/Out of State Field Trip Requests 12. Expenses for the Month of January, 2014 13. Payroll Warrant Numbers / Cancelled Warrant Numbers January 2014

February 18, 2014 Board of Education Minutes Page 4 of 4 14. New Board Policy #A-2110, Superintendent Responsibilities and Duties, Second Reading 15. Approval of Agreement between NHUSD and Project Lead The Way (PLTW) 16. Approval of Comprehensive School Safety Plans 17. 2013-14 Approval for Special Education NPS/NPA Contracts 18. Approval of Proposal for Retiree Health Valuation under GASB 45 19. Approval of Proposal for the Upgrade of the District Wide Energy Management System AYES: Canlas, Cheema, Dino, Matthews, Ritchie Student Member Garcia, Student Member Inieto Adjournment The meeting was adjourned at 9:00 p.m. Respectfully Submitted ______________________________ ______________________________ Arlando Smith, Akur Varadarajan, Interim Co-Superintendent and Interim Co-Superintendent and Secretary of the Board of Education of Secretary of the Board of Education of New Haven Unified School District New Haven Unified School District




Personnel Actions – Essential #6 Personnel

Action Requested: The Board is requested to approve the following personnel recommendations.

Discussion:

Appointment(s) Short Term Co-Curricular Increase/Decrease in Assignment Leaves of Absence(s) Reclassification Resignation(s) Retirement(s) Return from Reemployment List Salary Adjustment Status Change(s) Working Out of Class Employment Agreement Extension

Financial Summary:


Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\BOARD\Agenda Items\BAI Template 2013.docx


PERSONNEL ACTIONS March 11, 2014

RETIREMENT Teacher, 1.0 FTE, James Logan High, retiring effective March 1, 2014: Catherine Staib Personnel/Fiscal Systems Specialist, 1.0 FTE, Education Services Center, retiring effective April 1, 2014: Susan Blincoe Speech Specialist, .40 FTE, District Wide, retiring effective June 12, 2014: Susan Wacek RESIGNATION Cafeteria Assistant, .26667 FTE, Cesar Chavez Middle, effective March 1, 2014: Myra Hui Teacher, New Haven Adult School, effective February 22, 2014: Michelle Walker-Wade APPOINTMENTS Teacher, .40 FTE, James Logan High, effective March 3, 2014: I-1 Quentin Wu Teacher, 1.0 FTE, James Logan High, effective February 14, 2014: I-1a Danielle Nuezca RCA I Special Education, 0.5333 FTE, Kitayama Elementary, effective February 11, 2014 – June 30, 2014: 17-1 Charmaine Martin Classroom Assistant III, 0.5333 FTE, Eastin Elementary, effective February 14, 2014 – June 30, 2014: 23-1 Estella Bertulfo SHORT TERM Reading Intervention Fountas and Pinnelle, Hillview Crest Elementary, to be paid hourly rate of $12.93, effective February 18, 2014: Dayna Cockrell Co-Curricular Substitute, Searles Elementary, to be paid hourly rate of $34.00, not to exceed $500.00, effective February 1, 2014 – June 1, 2014: Roman Huerta Organized Recess Support, Hillview Crest Elementary, to be paid hourly rate of $25.00, 2 hours per day, not to exceed $5,000.00, effective February 18, 2014 – June 11, 2014: Dayna Cockrell LEAVE OF ABSENCE Teacher, 1.0 FTE, Emanuele Elementary, requesting leave of absence, effective March 1, 2014: Joanne Ross

CO-CURRICULAR James Logan High, winter season sports, 2013-14 school year: David Kobata Athletic Trainer 5%/season Donald Evans Coach - Boys Basketball 2%/season Chris Fortenberry Coach - Boys Basketball 5%/season Ralph Gonzalez Coach - Boys Basketball 2%/season Marc Guastavino Coach - Boys Basketball 2%/season – Booster Funded Wil Richberg Coach - Boys Basketball 2%/season Cheri Craddock Coach - Girls Basketball 5%/season Craig Harper Coach - Girls Basketball 3%/season – Booster Funded Nicolette Icban Coach - Girls Basketball 1%/season – Booster Funded Stacey Sarmiento Coach - Girls Basketball 2%/season – Booster Funded Jose Ibarra Coach - Boys Soccer 1%/season Benito Ramirez Coach - Boys Soccer 1%/season – Booster Funded Saul Raygoza Coach - Boys Soccer 1%/season – Booster Funded Sergio Valle Coach - Boys Soccer 1%/season James Williams Coach - Boys Soccer 5%/season Art Zembrano Coach - Girls Soccer 1%/season Luisa Cardenas Coach - Girls Soccer 1%/season Eli Bagaoisan Coach - Wrestling 5%/season Shawn Haratani Coach – Wrestling 2%/season Colin Malcolm Coach - Wrestling 2%/season – Booster Funded Wilson Nacario Coach - Wrestling 1%/season – Booster Funded Eric Perez Coach - Girls Wrestling 2%/season – Booster Funded WORKING OUT OF CLASS Alternative Center Monitor, to cover lunch breaks only: 18-3 Ivy Chan Alvarado Middle Effective February 18, 2014 – June 13, 2014 RETURN FROM REEMPLOYMENT LIST Office Assistant III, .50 FTE, New Haven Adult School, reinstatement form 39 month rehire list due to Ed Code 45298, effective February 21, 2014, at range/step: 21-5 Jo Hendee INCREASE/DECREASE IN ASSIGNMENT RCA I Special Education, James Logan High, changed from 0.5333FTE to .80 FTE at Hillview Crest Elementary, effective February 18, 2014 – June 30, 2014: Susan Garcia SALARY ADJUSTMENT Classified Employee, Educational Services Center, 5% longevity increase, effective February 1, 2014: Aland Walker Classified Employee, James Logan High, 2.5% longevity increase, effective February 1, 2014: Laura Trevino Classified Employee, Pioneer Elementary, 15% longevity increase, effective March 1, 2014: Giovanni Sturlini Classified Employee, Corporation Yard, 10% longevity increase, effective March 1, 2014: Yvonne Stewart

Classified Employee, Alvarado Middle, 7.5% longevity increase, effective March 1, 2014: Alice Kam STATUS CHANGE RCA I Special Education CLS, James Logan High, changed from Probationary to Permanent status, effective February 1, 2014: Patricia Gonzales CA IV- ABA, Alvarado Middle School, changed from Probationary to Permanent status, effective February 1, 2014: Marivic Galang Office Assistant III, Kitayama Elementary, changed from Probationary to Permanent status, effective February1, 2014: Sharon Gutierrez Classified Employee, Corporation Yard, changed from Probationary to Permanent status, effective February 1, 2014: Rolando Puertas, Jr. Classified Employee, Alvarado Middle School, changed from Probationary to Permanent status, effective February 1, 2014: Desiree Reyes Classified Employee, James Logan High, changed from Probationary to Permanent status, effective February 1, 2014: Monica Saenz Classified Employee, Alvarado Middle, changed from Probationary to Permanent status, effective February 1, 2014: Sam Seumalo Classified Employee, Alvarado Elementary, changed from Probationary to Permanent status, effective March 1, 2014: Abigail Bautista Classified Employee, James Logan High, changed from Probationary to Permanent status, effective March 1, 2014: Alicia Childs Classified Employee, Alvarado Middle, changed from Probationary to Permanent status, effective March 1, 2014: Marcia Goldstein Classified Employee, Hillview Crest Elementary, changed from Probationary to Permanent status, effective March 1, 2014: Laura Mackin Classified Employee, District Wide, changed from Probationary to Permanent status, effective March 1, 2014: Robin Shopbell

Classified Employee, Delaine Eastin, changed from Probationary to Permanent status, effective March 1, 2014: Jean Baker Classified Employee, James Logan High, changed from Probationary to Permanent status, effective March 1, 2014: Gregory Sill Classified Employee, James Logan High, changed from Probationary to Permanent status, effective March 1, 2014: Conny Alice Classified Employee, James Logan High, changed from Probationary to Permanent status, effective March 1, 2014: Michelle Nava Classified Employee, Searles Elementary, changed from Probationary to Permanent status, effective March 1, 2014: Nora Moussavi Classified Employee, Searles Elementary, changed from Probationary to Permanent status, effective March 1, 2014: Roman Huerta Classified Employee, Kitayama Elementary, changed from Probationary to Permanent status, effective March 1, 2014: Cassandra Rodriguez




Expenses for the month of February, 2014 Essential #6 Business Services

Action Requested: The Board of Education is requested to approve these expense warrants.

Discussion:

The Board of Education by approving Resolution No. 051-1213 has authorized the district to purchase and sign contracts. All contracts signed are ultimately ratified by the Board, either by personnel appointments, approval of warrants or other methods in relationship to purchasing within monetary limits set forth in the Public Contact Code 20111, 20112 and 20118.

Based on the above, the District has issued warrants as follows for the month of February, 2014.

FUND AMOUNT

01 General Fund $ 2,081,673.64 11 Adult Education $ 14.62 12 Child Development $ 370,069.63 13 Food Service Fund $ 150,259.00 14 Deferred Maintenance Fund $ - 17 Special Reserve Non Capital Outlay Fund $ - 21 Building Fund $ 84,327.85 25 Capital Facilities Fund $ - 40 Special Reserve Capital Outlay Fund $ - 63 Other Enterprise Fund - Kids First $ 2,645.13 71 Retiree Benefit Fund $ 33,791.21

Subtotal: $ 2,722,781.08 Less: Unpaid Sales Tax: $ 1,601.78 TOTAL PAYMENTS

$

2,721,179.30

The detailed expense report is available in the Business Office, should the Board wish to review it.

Financial Summary: Warrants have been issued.

Prepared By: D. Domingo /Annette Heldman Department Approval: Akur Varadarajan

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan H:\BOARD AGENDA ITEMS\2013-14\9.0 MAR 11 2014\Accounts Payable Expense Feb2014.docx




Payroll Warrant Numbers/Cancelled Warrant Numbers February 2014, Essential #6

Business Services

Action Requested: The Board of Education is asked to approve the payroll warrant numbers for the period February 1, 2014 to February 28, 2014.

Discussion:

From To Warrant Number Total

50358404 50358411 1,843.43$

50375347 50375349 71.36$

50376200 50376271 5,677,310.51$

10162740 1062741 4,426.65$

10249202 10249787 307,904.12$

10249202 10249202 402.04$

TOTAL 5,991,958.11$

Fund Description Total

01 General Fund 5,802,914.34$

11 Adult Education Fund 14,588.61$

13 Food Service Fund 81,553.95$

14 Deferred Maintenance Fund -$

21 Building Fund 6,738.27$

35 County School Facilities Fund -Prop 1A -$

63 Other Enterprise Fund - Kids First 43,025.94$

71 Retiree Benefit Fund 43,137.00$

TOTAL 5,991,958.11$

Financial Summary: Warrant Numbers Total: $5,991,958.11 Cancelled Warrants Total: $4,828.69

Prepared By: Mei Chan Department Approval: Akur Varadarajan

Interim Co-Superintendents Approval: Arlando Smith & Akur Varadarajan

H:\BOARD AGENDA ITEMS\2013-14\9.0 MAR 11 2014\Payroll Warrants - Feb 2014.docx

CANCELLED WARRANTS

Warrant Number:

Date: Amount: Issued To:

10248580 1/31/2014 402.04 Jessica Farias 10248528 1/31/2014 4,229.93 Craig Coite 10248578 1/31/2014 196.72 Israel Esquivel




Resolution No. 027-1314, Call for Bids for the James Logan High School CTE (Electronic Media Program) Project, Essential #6

Business

Action Requested:

The Board of Education is requested to approve Resolution No. 027-1314, Call for Bids for the Jams Logan High School CTE (Electronic Media Program) Project.

Discussion: The James Logan High School CTE (Electronic Media Program) project was one of the items on the list of Facilities and Technology projects approved by the Board on August 17, 2010, however due to the freeze of State grants, the district had to delay this project. Office of Public School Construction (OPSC) has stated that these grants are now being released, with an approved Division of State Architect (DSA) plan. The original estimated project cost was approximately $846,000 of which State matching portion was estimated at $394,342. The district has also received $100,000 from the City of Union City for equipment needs. Below is the schedule of events for the bid process:

1. Advertised in newspapers: March 14 and 21, 2014. 2. Prequalification Statements Due: April 11, 2014 3. Notify pre-qualification contractors: April 18, 2014 4. DSA Backcheck and Approval: April 21-22, 2014 5. Plans Posted to Bidders: April 23, 2014 6. Mandatory Bid Walk: April 28, 2014 7. Bid Opening: May 21, 2014 8. Award of Contract: June 3, 2014 9. Project Construction: June 23 – December 31, 2014.

Financial Summary: This project will be funded by Bond funds and State matching funds.

Prepared By: Akur Varadarajan Department Approval: Akur Varadarajan


H:\BOARD AGENDA ITEMS\2013-14\9.0 MAR 11 2014\Res027-1314 Call For Bids-CTE Project.docx

P a g e | 1

NEW HAVEN UNIFIED SCHOOL DISTRICT RESOLUTION NO. 027-1314

WHEREAS, in the judgment of the Board of Education of the New Haven Unified

School District of Alameda County, it is necessary to receive proposals for Conversion of an

existing 4300 Sq. Ft. Print Shop Room at Building 700 into a New Media Arts Classtoom (CTE

(Eloectronic Media Program) Project) at James Logan High School in the New Haven Unified

School District in accordance with specifications for the same which are on file in the office of

said Board, which specifications are hereby approved and adopted;

NOW, THEREFORE, BE IT RESOLVED, that the Secretary of this Board be and he ise

hereby authorized to advertise for bids for providing the above construction work in accordance

with law; and

BE IT FURTHER RESOLVED that the Notice to Bidders shall be in the form as follows:

NOTICE TO BIDDERS

1. Notice is hereby given that the governing board of the New Haven Unified School

District is soliciting prequalification questionnaires from any and all general contractors

or subcontractors wishing to submit bids to the District for the following project:

ELECTRONICS MEDIA PRODUCTION ACADEMY

AT JAMES LOGAN HIGH SCHOOL

(MEDIA ARTS CLASSROOM CONVERSION)

2. New legislation (AB1565) was passed and signed into law (CAPCC Section 20111.6)

that affects contractors performing work on school construction projects beginning

January 1, 2014. Contractors: (1) General Contractors; (2) Mechanical subcontractors;

(3) Plumbing subcontractors; and (4) Electrical subcontractors [A, B and C-4, C-7, C-10,

C-16, C-20, C-34, C-36, C-38,C-42, C-43 and C-46 licenses].

Resolution No. 027-1314 P a g e | 2

3. Contractors listed above must have approved prequalification packages on file with New

Haven Unified School District in order to bid on its projects. Prequalification will be

required on all projects over $1 million, regardless of the value of the prime and/or

subcontractors’ work on the project.

4. Submittal of Prequalification Statements: On or before April 11, 2014 at or before 2:00 p.m., all prospective licensed contractors who wish to qualify for work on the Projects shall submit a Prequalification Statement in a sealed envelope to:

New Haven Unified School District 34200 Alvarado Niles Road Union City, CA 94587 Attn: Frank Camarda CONFIDENTIAL PREQUALIFICATION RESPONSE

No Prequalification Statements will be accepted after this time. However the District reserves the right to request, receive and evaluate supplemental information after the above time and date at its sole discretion.

To obtain a copy of the Prequalification Information For Prospective Bidders and for information or questions regarding the prequalification process, please contact Mr. Frank Camarda at (510) 471-5559 ext. 62645, or by email at: [email protected]. Deadline for submitting Requests for Information (RFI) is March 28, 2014 at 2:00 pm.

5. Submission of Bids: Sealed Bids will be received until 10:00 a.m., Wednesday May

21, 2014 at the District Office, 34200 Alvarado Niles Road, Union City, California, at or

after which time the bids will be opened and publicly read aloud. Any claim by a bidder

of error in its bid must be made in compliance with section 5100 et seq. of the Public

Contract Code.

6. The Project consists of:

Conversion of an exist6ing 4300 sq. ft. Print Shop Room at Building

700 into a new Media Arts Classroom (CTE (Electronic Media

Program) Project). New facility will contain a Student Computer Lab, a

Video Recording Studio and Control Room, plus associated storage.


7. All bids shall be on the form provided by the District. Each bid must conform and be

responsive to all pertinent Contract Documents, including, but not limited to, the

Instructions to Bidders.

8. To bid on this Project, the Bidder is required to possess one or more of the following

State of California Contractor Licenses: B .

The Bidder's license(s) must remain active and in good standing throughout the term of

the Contract.

9. A bid bond by an admitted surety insurer on the form provided by the District, cash, or a

cashier's check or a certified check, drawn to the order of the New Haven Unified School

District, in the amount of ten percent (10%) of the total bid price, shall accompany the

Bid Form and Proposal, as a guarantee that the Bidder will, within seven (7) calendar

days after the date of the Notice of Award, enter into a contract with the District for the

performance of the services as stipulated in the bid.

10. The successful Bidder shall be required to furnish a 100% Performance Bond and a 100%

Payment Bond if it is awarded the contract for the Work.

11. The successful Bidder may substitute securities for any monies withheld by the District to

ensure performance under the Contract, in accordance with the provisions of section

22300 of the Public Contract Code.

12. The Contractor and all Subcontractors under the Contractor shall pay all workers on all

work performed pursuant to this Contract not less than the general prevailing rate of per

diem wages and the general prevailing rate for holiday and overtime work as determined

by the Director of the Department of Industrial Relations, State of California, for the type

of work performed and the locality in which the work is to be performed within the

boundaries of the District, pursuant to sections 1770 et seq. of the California Labor Code.

Prevailing wage rates are also available from the District or on the Internet at:

<http://www.dir.ca.gov>.


13. A mandatory pre-bid conference and site visit will be held on Monday, April 28 at 9:00

a.m. at James Logan High School, 1800 H Street, Union City, California. All

participants are required to sign in at the main office. Failure to attend or tardiness will

render bid ineligible.

14. Contract Documents and Plans can be obtained from ARC (Formerly San Jose Blue) located at 835 West Julian St., San Jose, CA 95126. (408) 295-5770.

15. The Board reserves the right to reject any and all bids and/or waive any irregularity in

any bid received. If the District awards the Contract, the security of unsuccessful

bidder(s) shall be returned within sixty (60) days from the time the award is made.

Unless otherwise required by law, no bidder may withdraw its bid for ninety (90) days

after the date of the bid opening.

16. The District shall award the Contract, if it awards it at all, to the lowest responsive

responsible bidder based on:

A. The base bid amount only.

By order of said Board March 11, 2014.

PASSED AND ADOPTED by the following called votes this 11th day of March, 2014.

AYES: NOES: ABSENT: Arlando Smith, Akur Varadarajan Interim Co-Superintendent Interim Co-Superintendent New Haven Unified School District New Haven Unified School District of Alameda County, State of California of Alameda County, State of California


Board Agenda Item

Meeting Date March 11, 2014

Subject: Department: Non Reemployment of Temporary Employees – Essential #6 Personnel Services

Action Requested:

The Board is requested to approve the Non Reemployment of Temporary Employees.

Discussion:

Based on current analysis of staffing and program needs for the 2014-2015 school year, and in accordance with Education Code Section 44954(b), the Administration is recommending that the Board of Education not reemploy temporary employees listed on confidential Appendix A. All of these individuals were employed to provide services through June 12, 2014. The Administration recommends the above action for your approval.




H:\DOCS\BRD_AGND\2013-14\March 11\Non-Reemployment of Temps.doc

NEW HAVEN UNIFIED SCHOOL DISTRICT Non Reemployment of Temporary Employees

APPENDIX A

Temporary K-12 Employees 75.0 FTE

H:\DOCS\BRD_AGND\2013-14\March 11\Non-Reelection of Probationary Certificated.doc


Board Agenda Item

Meeting Date March 11, 2014

Subject: Department: Non-Reelection of Probationary Certificated Employees – Essential #6 Personnel Services

Action Requested:

The Board is requested to approve the Non-Reelection of Probationary Certificated Employees.

Discussion:

In accordance with Education Code Section 44954(b), the Administration is recommending that the Board of Education non-reelection of probationary certificated employees listed on confidential Appendix A. All of these individuals were employed to provide services through June 12, 2014. The Administration recommends the above action for your approval.




H:\DOCS\BRD_AGND\2013-14\March 11\Non-Reelection of Probationary Certificated.doc

NEW HAVEN UNIFIED SCHOOL DISTRICT Non-Reelection of Probationary Certificated Employees

APPENDIX A (6549) Teacher 1.0 FTE Alvarado Elementary School (6515) Teacher 1.0 FTE Alvarado Elementary School (5746) Teacher 1.0 FTE Guy Emanuele Elementary (4759) Teacher 1.0 FTE Searles Elementary School (2915) Teacher 1.0 FTE Alvarado Middle School (6436) Teacher 1.0 FTE Alvarado Middle School (6665) Teacher 1.0 FTE Alvarado Middle School (6636) Teacher 1.0 FTE Cesar Chavez Middle School (4483) Teacher 1.0 FTE Cesar Chavez Middle School (5612) Teacher 1.0 FTE James Logan High School (6406) Teacher 1.0 FTE James Logan High School