agenda new haven unified school district board room ...€¦ · meeting date: june 18, 2013...

AGENDA NEW HAVEN UNIFIED SCHOOL DISTRICT

Regular Meeting of the Board of Education Board Room, Educational Services Center

34200 Alvarado-Niles Road, Union City, California 94587 Tuesday, June 18, 2013

Closed Session – 6:00 p.m. Regular Meeting (Open Session) – 7:30 p.m.

Item

Time - Approximate

Open Session/Call to Order/Announcement of Closed Session Topic(s) Meeting opens in the Superintendent’s Conference Room

Member Canlas will be participating remotely from Best Western Hotel, 1501 Fairfax, Arlington, VA –for Closed Session Only. Member Matthews will be participating remotely from Lions Gate Hotel & Residences, 3410 Westover Street, North Highlands (Sacramento), CA – for Closed Session and Open Session.

I. Closed Session 90 Minutes 1. Recommended Expulsions and Readmissions (Education Code Section

48000) – Essential #5

2. California High School Exit Exam (CAHSEE) Waivers for Special Education Students (Education Code Section 35146)

3. Update on Negotiations with NHUSD Bargaining Units (Government Code Section 3549.1) (McNamara)

4. Public Employee Performance Evaluation: Superintendent (Education Code Section 54957)

II. Reconvene to Open Session/Action from Closed Session Discussion

III. Pledge of Allegiance

IV. Roll Call: Members Canlas___ Cheema___ Dino___ Matthews___ Ritchie___

V. Approval of the Agenda/Action

VI. Recognition/Presentations and/or Action 5 Minutes

5. Recognition of Coach Teri Johnson (Smith)

VII. Public Hearing and/or Action 10 Minutes 6. Public Hearing and Adoption of the Proposed Budget for 2013-2014, and

Multi-Year Projections for 2014-2015 and 2015-2016, (Varadarajan) Essential #6

VIII. Public Comment – Hearing of Visitors on Topics Not on Agenda

Members of the audience may comment on matters that are not included on the agenda. Each speaker will be allowed up to a maximum of three minutes (or less at the discretion of the Board President.) Sharing of minutes is not permitted. No action may be taken on a matter raised under “Hearing of Visitors on Topics Not on Agenda” until the matter

30 Minutes

June 18, 2013 Board of Education Agenda of 3

has been specifically included on an agenda as an action item. When appropriate, the Board President will refer specific issues or requests to the Superintendent for follow-up.

IX. Public Comment – Hearing of Visitors on Topics on Agenda

Members of the audience may comment on matters that are included on the agenda during the Board’s consideration of the item. Each speaker will be allowed up to a maximum of three minutes (or less at the discretion of the Board President.) Sharing of minutes is not permitted.

X. Information Items 20 Minutes

7. 2012-13 Student Achievement Update (Smith) – Essential #1, 2 & 4 8. Items from the Board and Superintendent (McVeigh)

XI. Action Items 15 Minutes 9. Resolution No. 058-1213, Determination of Most Desirable Proposal &

Approval of Sale of the Cabello Student Support Center Property to Pulte Home Corporation (Varadarajan) – Essential #6

XII. Consent Agenda Items – Action 10 Minutes

10. Minutes – Regular Board Meeting of June 4, 2013 (McVeigh) 11. Personnel Actions (McNamara) 12. Expenses for the Month of May, 2013, (Varadarajan) – Essential #6 13. Payroll Warrant Numbers/Canceled Warrant Numbers May, 2013

(Varadarajan) – Essential #6

14. Resolution No. 057-1213, Authorization to Continue Membership Agreement with Vallejo City School District to participate in the Ed Jones Food Service Co-operative Bid for Fiscal Year 2013-14 (Varadarajan) – Essential #6

15. Resolution No. 059-1213: Grant of Easement for Pedestrian Purposes to the City of Union City for the Meyers Drive Sidewalk Project (Varadarajan) – Essential #6

16. Resolution No. 060-1213: Award Bid for the Purchase of Chrome Books as part of its Federal Race to the Top (RTTT-D) Grant (Varadarajan) – Essential #6

17. Resolution No. 061-1213: Award Bid for the Purchase of Document Cameras as part of its Federal Race to the Top (RTTT-D) Grant, and for the Purchase of Projectors for Classroom Instruction (Varadarajan) – Essential #6

18. Authorize Lot Line Adjustment between NHUSD and City of Union City Parcels Located at Cabello Site and also Authorize and Formalize the Swap of Properties between City of Union City and NHUSD (Varadarajan) – Essential #6

19. Approval of the Memorandum of Understanding (MOU) with Equal Opportunity Schools (Smith) – Essential #1

20. 2013-14 Approval for Special Education NPS and NPA Contracts (Smith) – Essential #5

21. Contract with WestEd Reading Apprenticeship Improving Secondary Education (RAISE) at JLHS (Smith) – Essentials #1, 3 & 4

22. Approval of Consulting Services Agreement with Cathleen Kral (Smith) – Essential #1, 3 & 4

23. Approval of MOU with Behavioral Health Care Services (BHCS) for

June 18, 2013 Board of Education Agenda of 3

Educationally Related Mental Health Services for 2012-14 (Smith) – Essential #5

24. Approval of Agreement For Services As An Independent Consultant – Rick La Plante (Varadarajan) – Essential #6

25. Budget Calendar: 2013-14, (Varadarajan) – Essential #6 26. Approval of Advanced Placement Test Fee Reimbursement (Smith) –

Essential #4

27. Resolution No. 062-1213, Award Bid for the Assessment and Data Division of Teaching and Learning Management System, Federal Race-To-The-Top Grant (RTT-D) RFP No. 739, (Smith) Essential #2

XIII. Discussion and Action on Items Removed From Consent Agenda

XIV. Adjournment

Essentials for Continuous Growth and Improvement 1 District-Wide Instructional Foci (e.g., literacy) 2 Data to Inform Instructional and Professional Development Decision Making 3 Targeted Professional Development Plan to Grow & Strengthen Instruction 4 Research-Based Best instructional Practices 5 Creation & Maintenance of Effective & Safe Learning Environments 6 Alignment of all Resources (Human, Time, Money) 7 Parent & Community Involvement in Learning, Assessments & Supports

H:\BOARD\AGENDA\2013 BdAgendas\Jun 18 13 RegAgenda.doc

Consent Agenda Items are considered routine matters and are voted on as a group by the Board. Members of the Board or audience may ask questions about consent items as if they were regular items. Upon Board request, an item may be removed from “consent” and voted on separately. The Board of Education, by law, may act only on those action items listed on the agenda. Backup material is available at the Educational Services Center for agenda items that are not confidential by calling 510-476-2623. A complete copy of the agenda with backup material, excluding confidential information, will be available at the Board meeting. Regular Board agendas are posted for inspection at least 72 hours in advance of the meeting at the Educational Services Center, 34200 Alvarado-Niles Road, Union City. The public may also inspect non-confidential documents distributed to the Board less than 72 hours before the meeting at this same location. Individuals who require special accommodation, including but not limited to an American Sign Language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent’s Office at least two working days before the meeting date.

NEW HAVEN UNIFIED SCHOOL DISTRICT

Board Agenda Item

Meeting Date June 18, 2013

Subject: Recognition of Coach Teri Johnson Department: Superintendent

Action Requested: The Board of Education is requested to recognize Coach Teri Johnson for her third NCS title in the past four years.

Discussion:

Coach Teri Johnson of the James Logan High School “Lady Colts” won her third NCS title in the past four years; the team made its fourth straight appearance in the championship game. The Lady Colts finished the season with a 26-1 record and were ranked No. 1 in the nation by at least one ranking service.

Financial Summary:

Prepared By: Lori Valdes Department Approval Kari McVeigh

Superintendent Approval: Kari McVeigh

H:\BOARD\Agenda Items\BAI 12-13\BAI.Recog - T.Johnson 061813.doc

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Board Agenda Item

Meeting Date: June 18, 2013

Subject: Department: Business

Public Hearing and Adoption of the Proposed Budget for 2013-2014, and Multi-Year Projections for 2014-2015 and 2015-2016, Essential #6

Action Requested:

The Board is requested to hold a public hearing on the adoption of the 2013-14 budget and multi-year projections. After the hearing, the Board is requested to adopt the 2013-14 budget and the multi-year projections that accompany it.

INTRODUCTION

The State Education Code requires school districts to adopt a preliminary budget by July 1st of each year. Developing our annual operating budget is a vital process in the allocation and use of District resources and delivery of programs and services to our students and to the community. The annual budget provides a framework for meeting the New Haven Unified School District’s educational goals, and it reflects the complexities and constraints of the California school finance system.

This budget document illustrates how District resources are spread across schools and administrative offices based on the District’s current operational and programmatic structure.

THE CENTERPIECE OF THE GOVERNOR’S BUDGET PROPOSAL

With the emergence of the Local Control Funding Formula, which changes the funding structure that has been in place for over 30 years, revenue assumptions for 2013/14 are difficult to project with any certainty. For 2013/14, ACOE allows Districts the flexibility to use either the current revenue limit funding model or the Governor’s May Revise version of the LCFF. While there are competing versions of the LCFF in the State Senate and State Assembly, the Governor’s version is the most probable LCFF scenario and therefore requires the assumption that it will be effective in 2013/14. Revenue assumptions used in this budget are based on the Governor’s May Revise.

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LCFF COMPONENTS

Funding Components K‐3 4‐6 7‐8 9‐12

Grade Span Base $6,342 $6,437 $6,628 $7,680

COLA at 1.565% $99 $101 $104 $120

TOTAL GRADE SPAN BASE $6,441 $6,538 $6,732 $7,800

Adjustment Factors for K‐3 and 9‐12 11.23% 2.80%

Supplemental (35% of the Grade Span Base * Unduplicated %) 35.00% 35.00% 35.00% 35.00%

Concentration (35% of the Grade Span Base * Unduplicated % in excess of 50%) 35.00% 35.00% 35.00% 35.00%

Add‐Ons Transportation and TIIG Funds

As described in the Second Interim report presented in March, following the Governor’s preliminary budget proposals, LCFF will be funded by consolidating the existing Revenue Limit fund and more than forty categorical programs into a single unrestricted revenue stream.

The formula consists of the following components: Base Grant, Adjustment Factors applied to the Base Grant, Supplemental Grant, Concentration Grant, and Add-ons.

Base: A per pupil base grant to cover the basic costs of instruction and operations. The starting point for 2013/14 Base Grant funding includes a COLA at 1.565%.

Adjustment Factors to the Base Grant – Grades K-3 Class Size Reduction (CSR) at 11.23% of the Base, and Grades 9-12 Career Technology Education (CTE) at 2.8% of the Base

Supplemental funding: A supplemental grant equal to 35 percent of the base grant will be provided for each “unduplicated” number of English learners, economically disadvantaged or foster youth students. This means students who fall into one or more of these categories can only be counted once for supplemental funding purposes.

Concentration funding: For schools with English learners, economically disadvantaged and foster youth enrollment in excess of 50 percent of their total enrollment, a concentration grant equal to 35 percent of the base grant is provided.

Add-ons: These are categorical programs that are excluded from the LCFF consolidation. To NHUSD, these are Transportation Funds and Targeted Instructional Improvement Block Grant Funds. The amounts added to the formula are fixed at the 2012/13 amounts for all future years’ calculations.

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ESTIMATED ACTUALS FOR 2012/13

Following are charts that illustrate revenue assumptions and year-end estimates for fiscal year 2012/13.

BASE REVENUE LIMIT

Funded Average Daily Attendance (Based on Prior Year)

12,410.13

Base Revenue Limit $6,500.58

Statutory COLA 3.24%

Statutory COLA Increase $212.00

Deficit Factor 22.272%

Deficit Factor Loss ($1,495)

Base Revenue Limit / ADA $5,217.55

Staff is currently projecting an ending fund balance in the Unrestricted General Fund of $3.42 million. This amount meets required designations for revolving cash and allows the set aside the 3% required reserve for economic uncertainties.

Further revisions to the estimated actuals ending balance will be forthcoming during the Unaudited Actuals report, which will be presented to the Board in September 2013 after the year-end close of the district’s financials.

The Fund Balance represents the starting and ending point of each year’s financial activity. It also represents a crucial parameter for financial planning and budgeting. The following chart provides an overall status of the current year budget projections.

GENERAL FUND UNRESTRICTED RESTRICTED COMBINED

Revenues $76,457,492 $33,233,495 $109,690,987

Expenditures ($66,204,839) ($44,605,709) ($110,810,548)

Other Sources $161,937 $0 $161,937

Other Uses ($281,088) $0 ($281,088)

Contributions to Restricted Programs ($9,898,973) $9,898,973 $0

Increase/Decrease to Fund Balance $234,529 ($1,473,241) ($1,238,712)

Beginning Fund Balance $3,191,852 $2,358,949 $5,550,801

Ending Fund Balance $3,426,381 $885,708 $4,312,089

COMPONENTS OF ENDING FUND BALANCE

Reserve for Revolving Account $50,000 $0 $50,000

Legally Restricted Balance $0 $885,708 $885,708

Reserve for Economic Uncertainties $3,376,381 $0 $3,376,381

Undesignated Fund Balance $0 $0 $0

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BUDGET PROJECTIONS FOR 2013/14, 2014/15 and 2015/16

Based on the current Multi-year Projection, the District is anticipating a positive ending fund balance in the Unrestricted General Fund for the current year and two subsequent fiscal years. For 2013/14, ending balance is projected at $3.50 million, of which $3.45 million represents the 3% reserve. For 2014/15, ending balance is projected at $3.69 million, of which $3.64 million represents the 3% reserve. For 2015/16, ending balance is projected at $3.57 million, of which $3.52 million represents the 3% reserve. While LCFF provides some relief in the budget, it is important to note that in consideration of the severe cuts implemented in the last few years, and yearly increases in health and welfare costs, the District has yet to rebound fully. This means some level of spending cuts will again be necessary in 2013/14 and 2014/15 in order to maintain the 3% reserve. On the other hand, based on current revenue and expenditure estimates and assumptions, 2015/16 can potentially be the year for a balanced District budget without reductions.

2013/14 PROPOSED BUDGET

Using the Governor’s May Revise version of the LCFF, below illustrates the revenue assumptions for 2013/14.

Funding Components K‐3 4‐6 7‐8 9‐12 Totals

2012/13 ADA

3,694 2,681

1,882

4,052

2012/13 Unduplicated % 55.60% 55.60% 55.60% 55.60%

TOTAL GRADE SPAN BASE $6,441 $6,538 $6,732 $7,800

Adjustment Factors for K‐3 and 9‐12 $723 $218

BASE GRANT $26,464,331 $17,529,117 $12,670,997 $32,490,394 $89,154,840

SUPPLEMENTAL GRANT $4,630,009 $3,411,166 $2,465,776 $6,150,419 $16,657,370

CONCENTRATION $467,997 $344,798 $249,239 $621,679 $1,683,713

ADD‐ONS $513,619 $513,619

LCFF TARGET FUNDING LEVEL IN 2020/21 $108,011,167

FUNDING LEVEL AT CURRENT FORMULA $77,935,503

FUNDING GAP TO REACH TARGET FUNDING LEVEL $30,075,664

LCFF FUNDING LEVEL IN 2013/14 $81,394,204

2013/14 FUNDING GROWTH FROM LCFF $3,458,701

At the time of the Second Interim report presented to the Board on March 19, 2013, district staff had estimated an operating deficit of $6.2 million for fiscal year 2013-14. Taking into account the increased revenues from LCFF estimated at $3.4 million and allowing for cost increases in health and welfare benefits and other areas, the estimated operating deficit after restoring prior year reductions is shown in the chart below.

MAJOR EXPENDITURE ASSUMPTIONS

Health & Welfare Estimated at 8% $1,431,840

Step and Column $767,908

Budget Deficit - Distributed to Each Employee Group at Fair Share ($2,832,418)

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The following chart illustrates budget projections in the over-all General Fund including estimated ending balances and fund balance reserve.

GENERAL FUND UNRESTRICTED RESTRICTED COMBINED

Revenues $80,304,711 $32,516,329 $112,821,040

Expenditures ($67,553,805) ($45,723,037) ($113,276,842)

Other Sources $39,500 $0 $39,500

Other Uses ($281,088) $0 ($281,088)

Contributions to Restricted Programs ($12,427,471) $12,427,471 $0

Increase/Decrease to Fund Balance $81,847 ($779,237) ($697,390)

Beginning Fund Balance $3,426,381 $885,708 $4,312,089

Ending Fund Balance $3,508,228 $106,471 $3,614,699

COMPONENTS OF ENDING FUND BALANCE

Reserve for Revolving Account $50,000 $0 $50,000

Legally Restricted Balance $0 $106,471 $106,471

Reserve for Economic Uncertainties $3,458,228 $3,458,228

Undesignated Fund Balance $0 $0 $0

2014/15 AND 2015/16 BUDGET PROJECTIONS

Below charts illustrate the major budget assumptions utilized for the two subsequent years. Revenue assumptions are based on the Governor’s May Revise LCFF formula and ACOE recommendations.

Major Revenue Assumptions for 2014/15 and 2015/16 2014/15 2015/16

Average Daily Attendance (Projected)

12,309

12,309

LCFF Funding Rate to Meet Target Level 17.10% 29.70%

LCFF Transition Funding $4,882,269 $7,745,920

Major Expenditure Assumptions for 2014-15 and 2015-16 2014-15 2015-16

K-3 Class Sizes at 29:1 in 2014-15 and 27:1 in 2015-16 $372,600 $931,500

Cost for Health & Welfare Increase Estimated at 8% $1,940,143 $2,134,158

Cost of Step and Column Increase $782,921 $798,414

Budget Deficit - Distributed to Each Employee Group at Fair Share ($2,109,291) $0

Relief to GF from Retiree Benefit Costs ($660,000) $0

Cost of Instructional Materials $0 $500,000

Cost Increases Encroachment Programs $0 $500,000

Cost of Deferred and On-going Maintenance due to Loss of Flexibility $0 $500,000

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State Supplemental Forms and Criteria and Standards Report:

As the State financial system (SACS) is not yet modified to the new LCFF funding model, automatic extracts to the Standard and Criteria and various reports that were previously system-driven are no longer possible. As a result there are a number of measures in the Criteria and Standards report that are met, but are indicated “Not Met”. Explanations and/or additional information are provided at each section.

Budget Assumptions and 45-day Revision:

At this point in time, despite all the budget updates and news with regards to LCFF, there is no definitive indication on which version will pass legislation. With that said, the revenue projections used for 2013/14 are only preliminary. As a result, the District and NHTA were unable to come to an agreement and have arranged to meet after the Governor signs the 2013/14 Budget Act. Meetings with other bargaining units have not begun but are scheduled to occur after the Governor signs the budget. It is important to note that the 2013/14 budget is balanced by utilizing “place holder” reductions. After the Budget Act is signed by the Governor, which would provide better and more accurate revenue estimates, District staff will meet with the bargaining units to discuss measures to balance the budget and come to an agreement. Given the uncertainty of revenue assumptions and the funding model that will be implemented, like many other Districts, NHUSD will amend its Adopted Budget as allowed by Education Code (EC) section 42127. This statute gives authority to the Governing Board of each school district to make any revisions to its adopted budget revenues and expenditures within 45 days after the Governor signs the annual Budget Act. This revision will include adjustments to the LCFF revenue calculations, including Common Core funding, as well as any adjustments to expenditures as may be necessary.

SUMMARY Based on the projected balances shown in this review, and assuming the District will make budget reductions as needed, New Haven Unified School District can maintain a positive certification for the 2013/14 Adopted Budget. Assuming the District will continue to make budget reprioritizations and reductions as needed, and as shown in the multi-year analysis, a positive certification for the following two years can also be achieved. Based on the financial information presented, it is recommended that the Board of Education approve the 2013-2014 Adopted Budget as presented.

Financial Summary:

Prepared By: Annette Heldman/Akur Varadarajan Department Approval: Akur Varadarajan


H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\BAI-Budget Adoption 2013-14.docx

New Haven Unified School District2012‐13 Student Achievement Update

A presentation to theBoard of Education by the

Division of Teaching and LearningJune 18, 2013

1

The Seven EssentialsAll Students Performing at Grade Level in All Core Subjects

• Provide District‐Wide instructional foci

• Use data to inform instructional and professional development decisions

• Implement a targeted professional development plan to grow and strengthen instruction

• Learn and use research‐based instructional practices

• Create and Maintain effective and safe learning environments

• Align resources toward instructional focus and student learning

• Involve parents and community in student learning, assessments and learning supports

2

3

NCLB Goal for 2012‐13By Spring 2013,

• 89% of students will be identified as proficient by CST E/LA or NWEA Reading projected proficiency

District GoalsBy 2015 All Students Will Be Proficient

• 2012‐13 Students who are below grade level will exceed their growth target by scoring 1.5 times the expected target measured by NWEA Reading

• 2012‐16 All students entering Kindergarten in 2012 will be proficient in ELA by end of Grade 3

2012‐13 ActionsProvided Common Core professional development to a team of leaders in the Fall of 2012

Provided Common Core workshops for all staff beginning in the Fall of 2012

Provided professional development to all ILTs on equitable practices, with a focus on strategies to address needs of English Learners during our Targeted Leadership sessions in 2012‐13

Continued to provide support to K‐12 sites in Balanced Literacy.

• Expand Critical Literacy to include 6th grade core at both middle schools

• Provide literacy coaches with additional professional development focused on shared and guided reading and English Language Learners

• Continue to provide 7‐8 Core Teachers and high schools with Reading Apprenticeship support

• Begin integration of high school writing with Reading Apprenticeship

4

5

ACTIONS

Each school’s Instructional Leadership Team worked to align instructional practices to District goals and priorities

The Instructional Leadership Teams from each site met collectively throughout the year and with the help of Enid Lee examined current practices and their impact on ELLs and students from under represented populations

Instructional Leadership Team members visited other schools in the district and observed instructional practices

Provided ILTs Support ThroughTargeted Leadership and Enid Lee

6

Literacy Support AccomplishmentsACTIONS

Provided professional development for elementary and middle

school’s literacy coaches

Provided professional development for K‐5 implementation of critical

literacy at AES, PIO, EAS (year 2) and continue to support KIT, SEA,

EMA, (year 3) with implementation

Provided professional development for K‐5 implementation of

Foundations in Literacy Learning at SEA and HVC through the New

Teacher Center

High schools and middle schools received support to expand the numbers of teachers attending Reading Apprenticeship professional development through WestEd

7

Students exceeding NWEA growth targets in Reading, Gr. K‐9

• Students who are achieving below grade level need to make more than one year’s growth each year in order to get back to grade level, or to exceed grade level

• There were 4,309 students in Grades K‐9 who scored below grade level in Reading, as measured by the Fall 2012 NWEA

• When measured by the Spring 2013 NWEA, 1,433 of these students (33%) had exceeded their growth target by scoring 1.5 times their expected growth target

Retention Rates: Maintaining at greater than 50% reduction

53

15

21

10

0

10

20

30

40

50

60

Retentions

2009‐10

2010‐11

2011‐12

2012‐13

8

NWEA Percent of Students Meeting Growth Target‐Reading

60 6058 59

5356

5052

56

52

47

39

49

5350

46

36

4144

48

55

48

0

10

20

30

40

50

60

70

Kinder 1st 2nd 3rd 4th 5th District

Spring 09‐10

Spring 10‐11

Spring 11‐12

Spring 12‐13

9

NWEA Percent of Students Meeting Growth Target‐Reading

10

4644 45

5453

47 48

5754

52

46

56 5755

50

45

5254 54

48

0

10

20

30

40

50

60

6th 7th 8th 9th District

Spring 09‐10

Spring 10‐11

Spring 11‐12

Spring 12‐13

NWEA Percent of Students MeetingGrowth Target‐Language

11

54

59

5256 55

52 53

47

58

5349

40

49 4946

49

41

4850

47

0

10

20

30

40

50

60

70

2nd 3rd 4th 5th District

Spring 2009‐10

Spring 2010‐11

Spring 2011‐12

Spring 2012‐13

Stronger than Norm Group Growth in Reading NWEA: by Subgroup, Compared to National Growth Norms

• African American students exceeded in grades 5 and 8

• Latino students exceeded in grades 5 and 8

• English Learners exceeded in grade 5

• Students in Low SES exceeded in grades 5 and 8

12

NWEA Percent of Students Meeting Growth Targets‐Reading ‐Gr. K‐5 – compared to District average

46

36

4144

48

55

35

29

37

51

46

62

43

34 33

47

43

57

43

3532

4346

56

42

18

33

4345

58

32

19

30

39

31

45

0

10

20

30

40

50

60

70

Kinder 1st 2nd 3rd 4th 5th

District

African American

Latino

EL

Low SES

Special Ed

13

NWEA Percent of Students Meeting Growth Targets‐Reading ‐Gr. 6‐9 – compared to District average

45

5254 54

43

49

60

4542 43

52 51

4340

47 47

39

4750 51

42 4145 45

0

10

20

30

40

50

60

70

6th 7th 8th 9th

District

African American

Latino

EL

Low SES

Sp Ed

14

English Learner Reclassification Criteria

15

• California English Language Development Test

• California Standards Test (CST)

• Report Cards

• CELDT Proficiency Skills Descriptors

• California High School Exit Exam (CAHSEE)

Comparative Data for Reclassified English Learners

16

2012‐2013 Reclassification Data

SchoolNumber of Students

ReclassifiedNumber of

EL's% of

Reclassification

Alvarado Elementary 48 246 19.51%

Eastin Elementary 66 188 35.10%Emanuele Elementary 34 249 13.65%

Hillview Crest Elementary 44 250 17.60%Kitayama Elementary 41 226 18.41%

Pioneer Elementary 58 187 31.02%Searles Elementary 37 265 13.96%

Alvarado Middle 33 171 19.29%

Cesar Chavez Middle 34 262 12.97%

James Logan High School 42 565 7.43%

Conley Caraballo High School 15 73 20.54%Decoto School for Ind Studies 3 27 11.11%

New Haven Unified 455 2709 16.80%

Title 3 Program ImprovementAnnual Measurable Achievement Objectives (AMAO)

AMAO 1 – Percentage of EL’s Making Adequate Yearly Progress In Learning English

2011‐2012 – NHUSD Meeting AMAO 1 – 59.1%

2012‐2013 – Target – 57.5%

2012‐2013 – Released from CDE in June 2013

AMAO 2(a) – English Learners Who Have Been in English Language Instruction Education Programs For Less Than 5 Years

2011‐2012 – NHUSD Meeting AMAO 2(a) – 26.2%

2012‐2013 – Target – 21.4%


AMAO 2(b) – English Learners Who Have Been in English Language Instruction Education Programs For More Than 5 Years

2011‐2012 – NHUSD Meeting AMAO 2(b) – 48.2%

2012‐2013 – Target – 47.0%


17

Title 3 Program Improvement

Annual Measurable Achievement Objectives (AMAO)

AMAO 3(a) – Adequate Yearly Progress (AYP) For EL Student Group at LEA Level English Language Arts

2011‐2012 – NHUSD meeting AMAO 3(a) – 44.6%

2012‐2013 – Target – 89%

2012‐2013 – Results – Released in August 2013

Safe Harbor – Increase of approximately 10%

AMAO 3(b) – Adequate Yearly Progress (AYP) For EL Student Group at LEA Level Mathematics

2011‐2012 – NHUSD meeting AMAO 3(b) – 48.1%

2012‐2013 – Target – 89.1%

2012‐2013 – Results – Released in August 2013

Safe Harbor – Increase Of Approximately 10% 18

Academic Interventions• Purpose – To collect / provide data to staff to identify what academic interventions are most effective in accelerating the academic progress of students who have not reached proficiency in order to replicate these effective practices

• Purpose – To collect /provide data to staff to identify what academic interventions are least effective in accelerating the academic progress of the students who have not reached proficiency in order to diminish these practices

• Purpose – To create technological infrastructure in the student information system that would allow academic intervention data to be shared with teachers as the students progress through our system, K‐12

Action – Provided all sites with multiple measure data to ensure identification of students in need of academic interventionsMultiple Measures:

• Report Cards (ELA / Math)

• California Standards Test (CST) – (ELA / Math)

• Developmental Reading Assessment (DRA) K‐1

• NWEA Results

19

Academic InterventionsMoving Forward

• Provide additional staff development on the processes of entering the data into Student Information System

• Developing structures / opportunities to collect / enter the data

• Identify structures to engage in collaborative discussions to identify / plan to implement effective intervention strategies

• Secondary Data Modifications:

• Any student with a GPA below 2.0

• Any student that did not pass the CAHSEE

• Long Term English Learners

• Any Credit Deficient Students

• Grade 9 – GPA Below 2.0

• Grade 10 – Less Than 40 credits



20

21

Grading and Assessment

ACTIONS

Continue the piloting of grading and assessment practices at elementary, middle and high. Schools currently piloting are: Kitayama Elementary, Alvarado Middle School and James Logan High School

Grading and Assessment task Force members will be meeting monthly during school time and after school to complete the New Grading and Assessment Policy recommendations

The new recommendations NHUSD Grading and Assessment Policy will be presented to the Board in the Spring of 2014

CAHSEE Pass Rates (JLHS, CCHS Core Academy & DSIS for February and March)

7877

82 82

89 89

70

72

74

76

78

80

82

84

86

88

90

ELA Math

2010‐11

2011‐12

2012‐13

22

23

AP tests taken 2008‐2013

240

200

400

600

800

1000

1200

1400

2008 2009 2010 2011 2012 2013

622657 688

1056

1195 1213

25

Number of Graduates By Year

795

33

814

52

762

80

807

85

824

91

933

94

883

12436

0

100

200

300

400

500

600

700

800

900

1000

JLHS CCHS DSIS

2007

2008

2009

2010

2011

2012

2013

26

Dropout Rate

2713.4%

9.2%

8.6%

0.0% 5.0% 10.0% 15.0%

Percentage

2011‐12

2010‐11

2009‐10

Total Number of Suspensions: Combined Grade Levels by Year (As of June 1, 2013)

279

564

497

1340

230

503

340

1073

114

453

418

985

129

462

471

1062

154

354

288

796

0

200

400

600

800

1000

1200

1400

1600

Elementary Middle High Total

2008‐09

2009‐10

2010‐11

2011‐12

2012‐13

28

Total Number of Expulsions by Year(As of June 1, 2013)

290

33 33

66

2

15

20

37

0

79

16

1

9 8

18

26

19

27

0

10

20

30

40

50

60

70

Elementary Middle School High School Total

2008‐09

2009‐10

2010‐11

2011‐12

2012‐13

Total Number of Expulsions by Ethnicity:Ethnicity by Year (as of June 1, 2013)

30

2728

53

12

11

17

42

01

2

8

3

02

1

79

10

10

9

13

12

1 1

0

5

10

15

20

25

30

African Am Latino Filipino White Asian PacificIslander

2008‐09

2009‐10

2010‐11

2011‐12

2012‐13

31

• Begin Initial Implementation of the Common Core State Standards (CCSS)

• Provide units of study for staff

• Adopt units of study and purchase materials

• Balanced Literacy

• Provide ongoing professional development and coaching in Critical Literacy, reading comprehension strategies, and RAISE

• Math

• Hire math coaches at all sites to provide ongoing professional development and coaching

• Provide K‐12 teachers with ongoing professional development and ongoing coaching in math

• English Learner Support

• Hire 1.0 FTE EL Intervention Teacher at Logan

2013‐14 Actions to Ensure 21st

Century Learning for All

32

• Support for the Community

• Summer professional development and ongoing coaching in Academic Parent Teacher Teams (APTT) at Kids’ Zone Schools

• Hire Spanish‐speaking bilingual liaisons

• Increase parent education opportunities for Spanish‐speaking families

• Teacher Assessment

• Pilot a teacher assessment system

• Technology

• Roll out Chromebooks, Year 1

• Provide ongoing technology professional development and coaching

• Student Academic Assessment

• Implement the new data management system

• Select and create common formative assessments



33

• Grading and Assessment

• Develop new grading and assessment policies for Board approval in Spring 2014

• College and Career

• Support students in AP classes: Bootcamp, AP Support Classes

• Provide financial support for PSAT for All 10th Graders

• Provide Curriculum Leaders in grades 6‐12 to support CCSS implementation

• Increase STEM offerings in middle and high school

• Purchase additional college and career counseling and materials

• Leadership

• Determine district focus for the year

• Support and provide ongoing professional development for the Leadership Team leading the work of ensuring 21st Century Learning for All

• Support and lead ILTs at Targeted Leadership Meetings throughout the year to assist them in understanding and leading the work of ensuring 21st Century Learning for All




Board Agenda Item



Resolution No. 058-1213, Determination of Most Desirable Proposal & Approval of Sale of the Cabello Student Support Center Property to Pulte Home Corporation, Essential #6

Action Requested:

The Board of Education is requested to approve Resolution No. 058-1213, Determination of Most Desirable Proposal & Approval of Sale of the Cabello Student Support Center Property to Pulte Home Corporation.

Discussion: At its meeting on May 7th, 2013, the Board received and accepted eleven proposals received for the sale of the District’s Cabello property. The State Board of Education (SBE) requires that the proposal the governing board determines to be the most desirable, shall be selected within 30 to 60 days of the public meeting when the proposals are received, and the reasons for those determinations identified in public sessions and included in the minutes of the meeting. The District’s team evaluated all the proposals based on the following criteria: Purchase Price (30 Points); Design (20 Points); Development History (20 Points); Financial Info & Qualifications (20 Points); and Timetable (10 Points), and ranked the proposals as follows:

BIDDER RANK PULTE HOME CORPORATION 1 PONDEROSA HOMES INC. 2 STANDARD PACIFIC HOMES 3 ROBSON HOMES 4 KB HOMES 5 SUMMERHILL HOMES 6 SUMMERHILL HOMES 7 LENNAR HOMES 8 TRUMARK HOMES 8 DUTRA ENTERPRISES 9 TIM LEWIS COMMUNITIES 10

Staff is requesting that the Board accept the District’s recommendation and approve the sale of the Cabello Student Support Center property to Pulte Home Corporation.

Financial Summary:

Revenue generated from this sale is estimated at $14,275,000.

Prepared By: Akur Varadarajan Department Approval: Akur Varadarajan

Superintendent Approval: Kari McVeigh H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\Res 058-1213 Award Cabello Proposal.docx


RESOLUTION NO. 058-1213 WHEREAS, as authorized by the Board, the District obtained approval from the State

Board of Education (SBE) to waive all portions of California Education Code sections 17473

and 17474 and portions 17455, 17566, 17472, and 17475 relating to the sale and lease of

surplus property. Approval of the waiver allows the district to lease or sell property using a

“request for proposal process”, thereby maximizing the proceeds from the sale or lease of the

property; and

WHEREAS, the SBE has granted approval of the waiver with conditions: “The

proposals the governing boards determine to be most desirable shall be selected within 30 to

60 days of the public meeting when the proposals are received, and the reasons for those

determinations shall be identified in public sessions and included in the minutes of the

meetings. Additional, the district must comply with the surplus property requirements,

regarding offers to public agencies and non-profits, specified in Education code (EC)

sections 17464 through 17465, and 17485, et. seq.”

WHEREAS, this Board has heretofore on the 27th of February, 2013 and 6th of

March, 2013 advertised for Request for Proposals (RFP) for the sale of its Cabello Student

Support Center property, located at 4500 Cabello Street, Union City, CA 94587; and

WHEREAS, the District complied with the surplus property requirement and offered

its surplus property at its fair market value to other public agencies on October 16, 2012; and

WHEREAS the District received eleven proposals in response to the RFP on April

15, 2013; and

WHEREAS, the Board accepted the eleven proposals on May 7, 2013; and

Resolution No. 058-1213 Page 2

WHEREAS, the District’s team evaluated all proposals based on the following

criteria: Purchase Price (30 Points); Design (20 Points); Development History (20 Points);

Financial Info & Qualifications (20 Points); and Timetable (10 Points), and ranked the

proposals as follows:

BIDDER RANK PULTE HOME CORPORATION 1 PONDEROSA HOMES INC. 2 STANDARD PACIFIC HOMES 3 ROBSON HOMES 4 KB HOMES 5 SUMMERHILL HOMES 6 SUMMERHILL HOMES 7 LENNAR HOMES 8 TRUMARK HOMES 8 DUTRA ENTERPRISES 9 TIM LEWIS COMMUNITIES 10

WHEREAS, it is the Board’s desire to accept the recommendation of the District’s

Evaluation Team; and

NOW, THEREFORE, BE IT HEREBY RESOLVED, that this Board hereby

determines the proposal of Pulte Home Corporation to be the most desirable based on the

following criteria: Purchase Price (30 Points); Design (20 Points); Development History (20

Points); Financial Info & Qualifications (20 Points); and Timetable (10 Points); and

BE IT HEREBY RESOLVED, that the Board awards the sale of its Cabello Student

Support Center property to Pulte Home Corporation for a price of $14,275,000 (FOURTEEN

MILLION, TWO HUNDRED SEVENTY-FIVE THOUSAND AND 00/100 DOLLARS) for

the construction of Residential properties; and

BE IT HEREBY RESOLVED, that this Board rejects the proposals of all other

bidders; and


BE IT FURTHER RESOLVED, that the Superintendent and/or the Chief Business

Officer be authorized and directed to enter into a Sale and Purchase Contract with Pulte

Home Corporation in the amount of $14,275,000 (FOURTEEN MILLION TWO HUNDRED

SEVENTY-FIVE THOUSAND AND 00/100 DOLLARS), for the sale of its Cabello Student

Support Center property; and

BE IT ALSO RESOLVED, that the firm of Dutra-Cerro-Graden be paid a

Commercial Brokerage Fee of 3% (three percent) of the total sales price, as approved by this

Board on September 18, 2012.

The foregoing Resolution was adopted by the Board of Education of the New Haven

Unified School District at a meeting of the Board on June 18, 2013, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

President, New Haven Unified School District Board of Education Attest: Clerk of the Board of Education

NEW HAVEN UNIFIED SCHOOL DISTRICT MINUTES

Board of Education minutes are action-only. Video tapes of regular meetings are available for viewing or purchase. Regular meetings are also replayed on Tuesday and Thursday evenings, 7:30 p.m., until the date of the next regularly scheduled meeting. REGULAR BOARD MEETING held on Tuesday, June 4, 2013, in the Board Room of the Educational Services Center, 34200 Alvarado-Niles Road, Union City, California. Members Present: Canlas, Cheema, Dino, Matthews (via conference phone), Ritchie Call to Order The meeting was called to order in the Superintendent’s Conference Room at 6:30 p.m. by President Canlas. Adjourn to Closed Session At 6:30 p.m. the Board of Education adjourned to closed session to discuss the following: 1. California High School Exit Exam (CAHSEE) Waivers for Special Education Students (Education Code Section 35146) 2. Public Employee Performance Evaluation: Superintendent (Education Code Section 54957) Reconvene to Open Session/Action from Closed Session Discussion The Board of Education reconvened to open session in the Board Room at 7:31 p.m. California High School Exit Examination (CAHSEE) Waivers for Special Education Students (M.Dino, S.Ritchie, C.) to approve California High School Exit Exam (CAHSEE) Waivers for Special Education Students 1 thru 29. AYES: Canlas, Cheema, Dino, Matthews, Ritchie Public Employee Performance Evaluation: Superintendent (Education Code Section 54957) President Canlas stated there is nothing to report. Approval of Agenda (M.Dino, S.Cheema, C.) to approve the agenda for tonight’s meeting. AYES: Canlas, Cheema, Dino, Matthews, Ritchie Public Comment – Hearing of Visitors on Topics Not on Agenda The following speakers requested that Mr. Solomon Ireland and Ms. Paula Atlansky be reinstated to their positions as Language Arts AP teachers at James Logan High School. Students, staff and community members shared that these 2 individuals provided the challenge needed to prepare students for the college experience. Solomon Ireland, Amber Kerawala, Naveen Kashyap, Priscilla Wu, Yulanda Au, Jennifer Au, Rachel Wong, Chelle Hartwell, Paula Atlansky, Cynthia Sojourner, Bianca Vierra, Joanna Chau, Lita Eitner-England and Ann Mirando. Public Comment – Hearing of Visitors on Topics on Agenda – None Discussion Regarding Ohlone Trustee Board

June 4, 2013 Board of Education Minutes Page 2 of 3 Board members discussed the positive aspect that a community partnership with Ohlone College would have on the students of NHUSD increasing student’s opportunity to learn. Superintendent McVeigh shared that she has held informal meetings with Dr. Browning as a pre-cursor to this joint meeting. However, she was unable to attend and Dr. Smith was her designee that evening. The board requested that staff develop pros and cons for the 5 strategies to possibly partner with and strengthen the district’s relationship with Ohlone College. Staff will report back in the Fall of 2013. Items from the Board and Superintendent Member Ritchie: Thanked the students and parents for speaking tonight regarding Mr. Soloman. Attended the JLHS Raza Graduation last week which was a great achievement. Last Friday attended Eastin Elementary Schools Art Gallery Night.

Member Cheema Commended the students for coming to speak to the board. Participated in the JLHS Raza Graduation for students from CCHS and JLHS. Commended former Logan student, Tanayott Thaweethai, graduating from Brown University

and selected to speak at Commencement. She participated in the ribbon cutting ceremony and grand opening of the Narjet center in San

Leandro. This is one of 20 buildings in the nation where zero net energy is used which is a new industry trend.

Member Matthews: Congratulated Teri Johnson and the girls softball team on the 3rd title in 4 years. “Go Lady

Colts!” Member Dino: Conducted interviews for the MVROP Superintendent along with board members Nancy

Thomas (Newark), Larry Sweeney (Fremont). Participated in the Art Vista at Eastin Elementary which was a great way to showcase how art is

used as a learning tool for our students. Looks forward to end of year activities Invited all to come out to AMS for their field day where NASA will bring some exciting

activities. The event beings at 1:30 p.m. Board members may come at 1:00 p.m. for a preview. In addition to New Haven end of year activities, he will be attending other celebrations such as

Filipino Independence day, June 18th in Sacramento. Superintendent McVeigh: Has also attended many activities with board members and looks forward to the exciting end of

year activities. Member Canlas: Attended a wonderful Jazz Night at CCMS with Dr. Smith. Shared the dedication of Band

Director D. Gallagher and the students that rehearsed every morning from 7:15 – 8:15 a.m. Attended the Ohlone Starry Night Fund Raising event where 2 Logan H.S. students, RaeAnn

Garza and Thurnapuf "Nahpsee" Valle, were each awarded a full scholarship from the Ohlone College Foundation to attend Ohlone College.

June 4, 2013 Board of Education Minutes Page 3 of 3

She also looks forward to the end of year activities highlighting the success of our students. Approval of Consent Agenda Items (M.Dino, S.Cheema, C.) to approve the following consent agenda items: 5. Minutes – Regular Board Meeting of May 21, 2013 6. Personnel Actions – Member Dino recognized retiring teacher Mary Yuen. 7. Approval of one Overnight/Out of State Field Trip 8. Resolution No. 048-1213, Education Protection Account 2012-13 9. Resolution No. 049-1213: Year End Budget Transfer Delegation 10. Resolution No. 050-1213, Agreement with Alameda County Office of Education to Cover County Pony Delivery for fiscal year 2013-14 11. Resolution No. 051-1213: Authorization to Sign Contracts, for Fiscal Year 2013-14 12. Resolution No. 052-1213: Authorization to Participate in Cooperative Purchasing with the State of California, for Fiscal Year 2013-14 13. Resolution No. 053-1213: Delegation of Powers to Agents, for Fiscal Year 2013-14 14. Resolution No. 054-1213: Authorization to Purchase off Contracts Awarded By Other Public

Agencies, for Fiscal Year 2013-14 15. Resolution No. 055-1213: Temporary Borrowing Between Funds, for Fiscal Year 2013-14 16. Resolution No. 056-1213: Workers’ Compensation Benefits for Volunteers, for Fiscal Year 2013-14 17. Contract for Hearing Conservation Associates for 2013-2014 18. MCT Vision Screening Program for 2013-2014 19. Approval of School Day Bell Schedules for 2013-14 20. Approval of Waiver for Class Size Penalty 21. Non Reemployment of Temporary Employees AYES: Canlas, Cheema, Dino, Matthews, Ritchie Adjournment The meeting was adjourned at 8:22 p.m.

Respectfully Submitted______________________________ Kari McVeigh, Superintendent and Secretary of the Board of Education of New Haven Unified School District


Board Agenda Item


Subject: Personnel Actions - Essential #6 Department: Personnel

Action Requested:

The Board is requested to approve the following personnel recommendations.

Discussion: Attached are recommendations for:

Appointment(s) Co-Curricular Increase/Decrease in Assignment Leaves of Absence(s) Reclassification Resignation(s) Retirement(s) Return from Reemployment List Salary Adjustment Status Change(s) Working Out of Class Employment Agreement Extension Position Changes

Financial Summary:

Prepared By: Derek McNamara Department Approval: Derek McNamara

Superintendent Approval: Kari McVeigh H:\DOCS\BRD_AGND\2012-13\June 18\Personnel Actions - 6.18.13.DOC

NEW HAVEN UNIFIED SCHOOL DISTRICT PERSONNEL ACTIONS

June 18, 2013 RETIREMENT Teacher, James Logan High, retiring effective June 15, 2013: Michael Freed RESIGNATION Classroom Assistant III, 0.8 FTE, Alvarado Middle, resigning effective June 13, 2013: Divya Dubey Principal, 1.0 FTE, Cesar Chavez Middle, resigning effective June 21, 2013: Anthony LaRue RCA I General, 0.2 FTE, Searles Elementary, resigning effective June 08, 2013: Lourdes Villegas RCA I General, 0.08 FTE, Emanuele Elementary, resigning effective June 13, 2013: Catherine Moller Teacher, 1.0 FTE, Alvarado Middle, resigning effective June 14, 2013: Stephen Theall Teacher, 1.0 FTE, Alvarado Middle, resigning effective June 01, 2013: Sarah Graff APPOINTMENTS Administrative Assistant III, 1.0 FTE, Educational Services Center, effective July 1, 2013 at management range/step: Debbie Cornell Assistant Principal/Intervention, .75 FTE/.25 FTE, Cesar Chavez Middle, effective July 1, 2013: Josh Straley Keith Lark Assistant Principal/Intervention, .40 FTE/.60 FTE, Kitayama Elementary, effective July 1, 2013: Allison Sayavong Math Coach, 1.0 FTE, RTTT Funded, effective for the 2013-2014 school year: Jody Silver Alvarado Elementary Beckie Chueng Eastin Elementary Winnie Hardie Emanuele Elementary D’Marc Williams Hillview Crest Elementary Rebecca Tarantino Kitayama Elementary Janice Schaffer Pioneer Elementary Annette Iwamoto Searles Elementary

Math Coach, .60 FTE, RTTT Funded, effective for the 2013-2014 school year: George Oliviero James Logan High Catherine Staib James Logan High Literacy Coach, 1.0 FTE, RTTT Funded, effective for the 2013-2014 school year: Rachel Saucedo Alvarado Elementary Jennifer Freeman Eastin Elementary Melanie Packham Emanuele Elementary Judy Casey Hilliview Crest Elementary Vera-Lisa Roberts Kitayama Elementary Kisha Marks Pioneer Elementary Rhonda Flemming Searles Elementary Teresa Malone Alvarado Middle Amity Defaii Cesar Chavez Middle Literacy Coach, RTTT Funded, effective for the 2013-2014 school year: Alicia Elbert .60 FTE James Logan High Abigail Noche .40 FTE James Logan High Jodie Schwartzfarb .40 FTE James Logan High Adam Carlbach .60 FTE Conley-Caraballo High/Decoto Principal, High School, 1.0 FTE, Conley-Caraballo High, effective July 1, 2013 at management range/step: Ramon Camacho School Secretary I, 1.0 FTE, Kitayama Elementary, effective May 28, 2013 at range/step: 29-2 Diana Castellanos Staff Secretary I, 1.0 FTE, Educational Services Center, effective May 31, 2013 at range/step: 27-1 Suzan Lee-Young Staff Secretary I, 1.0 FTE, Barnard-White Middle, effective June 3, 2013 at range/step: 27-1 Brissa Ibarra Teacher, 1.0 FTE, Alvarado Elementary, effective August 26, 2013 at range/step: III-16 John Hazatone Technology Staff Developer, 1.0 FTE, District Wide, effective July 1, 2013: Kim Klindt

LEAVES OF ABSENCE Teacher, 1.0 FTE, James Logan High, rescinding request for .20 FTE unpaid leave of absence for the 2013/2014 school year: Jodie Schwartzfarb Teacher, 1.0 FTE, Independent Study, requesting .40 FTE unpaid leave of absence for the 2013/2014 school year: Rochelle Thorne Teacher, 1.0 FTE, Alvarado Middle, requesting .40 FTE unpaid leave of absence for the 2013/2014 school year: Sarah Graff

Teacher, 1.0 FTE, Pioneer Elementary requesting Family Care leave effective May 21, 2013 through June 12, 2013: Beckie Cheung WORKING OUT OF CLASS High School Manager: 27-1 Gloria Pettis James Logan High Effective May 20, 28 – 29, 2013 Lead Cafeteria Assistant: 17-4 Rafaela Reynoso Pioneer Elementary Effective May 1 - 5 and May 7 – 31, 2013 17-1 Nicaranda Diaz Pionner Elementary Effective May 6, 2013 De Santillan Emaneule Elementary Effective May 13 and 31, 2013 17-4 Maria Garcia Alvarado Elementary Effective May 23, 2013 Searles Elementary Effective April 11–12, 2013 and May 13, 2013 17-4 Rocio Mrroquin Conley-Caraballo High Effective May 17, 2013 17-4 Winnie Dere Alvarado Middle Effective May 9 and 13, 2013 Lead Gardener: 38-2 Ismael Salcedo Corporation Yard Effective May 20 - 31, 2013 Maintenance Craftsman: 38-1 Craig Coite Corporation Yard Effective May 1 – 31, 2013 RETURN FROM REEMPLOMENT LIST Counselor, 1.0 FTE, James Logan High, effective July 01, 2013: Erika Luna Custodian I, 1.0 FTE, Hillview Crest Elementary, effective July 01, 2013: 20-3 Eladio Soria STATUS CHANGE Custodian I, Corporation Yard, released due to permanent medical restrictions, effective June 06, 2013: Robert Vegas Lead Cafeteria Assistant, Pioneer Elementary, released due to permanent medical restrictions, effective August 29, 2013: Pamela Martinez


Board Agenda Item



Expenses for the Month of May, 2013, Essential #6

Action Requested:

The Board of Education is requested to approve these expense warrants.

Discussion: The Board of Education by approving Resolution No. 063-1112 has authorized the district to purchase and sign contracts. All contracts signed are ultimately ratified by the Board, either by personnel appointments, approval of warrants or other methods in relationship to purchasing within monetary limits set forth in the Public Contract Code 20111, 20112 and 20118. Based on the above, the District has issued warrants as follows for the month of May, 2013.

FUND AMOUNT 01 General Fund $ 163,6568.47

11 Adult Education Fund $ 116.76

12 Child Development Fund -

13 Food Service Fund $ 200,922.42

14 Deferred Maintenance Fund $ -

17 Special Reserve Non Capital Outlay Fund $ -

21 Building Fund $ 79,857.13

25 Capital Facilities Fund $

40 Special Reserve Capital Outlay Fund $ -

63 Other Enterprise Fund – Kids First $ 6,381.51

71 Retiree Benefit Fund $ 33,761.95

Subtotal: $ 1,957,608.24

Less: Unpaid Sales Tax: $ 63.55

TOTAL PAYMENTS $ 1,957,544.69 The detailed expense report is available in the Business Office, should the Board wish to review it.

Financial Summary:

Warrants have been issued.

Prepared By: Teresa Ybarra/Annette Heldman Department Approval: Akur Varadarajan

Superintendent Approval: Kari McVeigh H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\Accounts Payable Exp May 2013.doc

H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\PayrollWarrantsMAY.13.doc


Board Agenda Item

Meeting Date: JUN 18, 2013


Payroll Warrant Numbers/Cancelled Warrant Numbers May, 2013, Essential #6

Action Requested: The Board of Education is asked to approve the payroll warrant numbers for the period May 1, 2013 to May 31, 2013.

Discussion:

From To Warrant Number Total

50279197 50279260 5,248,397.47$

10188648 10188913 318,240.80$

-$

-$

-$

TOTAL 5,566,638.27$

Fund Description Total

01 General Fund 5,361,561.79$

11 Adult Education Fund 26,255.72$

13 Food Service Fund 77,817.70$

14 Deferred Maintenance Fund -$

21 Building Fund 15,698.25$

35 County School Facilities Fund -Prop 1A -$

63 Other Enterprise Fund - Kids First 42,607.81$

71 Retiree Benefit Fund 42,697.00$

TOTAL 5,566,638.27$

Financial Summary: Warrant Numbers Total: $5,566,638.27 Cancelled Warrants Total: $0

Prepared By: Mei Chan Department Approval: Akur Varadarajan


H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\PayrollWarrantsMAY.13.doc

CANCELLED WARRANTS

Warrant Number:

Date: Amount: Issued To:


Board Agenda Item


Subject: Department: Food Services

Resolution No. 057-1213, Authorization to Continue Membership Agreement with Vallejo City School District to participate in the Ed Jones Food Service Co-operative Bid for Fiscal Year 2013-14 – Essential #6

Action Requested:

The Board of Education is requested to approve Resolution No. 057-1213, authorizing the District to continue its membership agreement with Vallejo City School District (Lead District) in fiscal year 2013-14, for the District’s Food Services Department to participate in Ed Jones Co-operative purchasing and administration of district’s commodity foods provided by the United States Department of Agriculture.

Discussion:

The New Haven Unified School District participates in cooperative purchasing and administration with about eighty other school districts statewide. The Ed Jones Co-operative administers this cooperative purchasing group for the USDA commodities in accordance with policies and regulations as designated by the California Department of Education, Nutrition Services Division and the United States Department of Agriculture. This cooperative purchasing process allows for all participating districts to pool usage on like items that will allow us to maximize our purchasing power as a Co-operative. The bids and specifications are reviewed and modified annually and the process is handled through Ed Jones Food Service. The selection process is handled through the core group committee and consists of line by line item award. All purchases are assigned and paid to Ed Jones Food Service. The Board of Education by approving Resolution No. 051-1213 and Resolution No. 054-1213 has authorized the district to purchase and sign contracts awarded by other public agencies. All contracts signed are ultimately ratified by the Board, either by personnel appointments, approval of warrants or other methods in relationship to purchasing within monetary limits set forth in the Public Contract Code 2011, 2012 and 2018. This Resolution is for fiscal year 2013-14 and will be brought back to the Board annually for approval as a separate item because it exceeds the bid threshold of $78,500, as established by Public Contract Code 20111.

Financial Summary:

For fiscal year 2013-2014, the District intends to purchase commodities from Ed Jones for approximately $450,000. This estimate is based on prior year purchases.

Prepared By: Angelia Nava Department Approval: Akur Varadarajan

Superintendent Approval: Kari McVeigh H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\Res 057-1213 Membership Ed jones Coop(13-14).doc


RESOLUTION NO. 057-1213

WHEREAS, the New Haven Unified School District desires to continue participating

in the cooperative purchasing with Ed Jones Food Service in fiscal year 2013-14;

WHEREAS, Vallejo City School District is the Lead District for this cooperative

purchasing and in order to participate in the Ed Jones Food Service cooperative purchasing, a

District has to be a member of the cooperative purchasing group.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that this Board authorizes the

District to continue its membership agreement with Vallejo City School District to participate

in the cooperative purchasing from Ed Jones Food Service.

PASSED AND ADOPTED by the following called vote this 18th day of June 2013. AYES: NOES: ABSENT: Kari McVeigh, Secretary of the Board of Education of the New Haven Unified School District of Alameda County, State of California


Board Agenda Item



Resolution No. 059-1213: Grant of Easement for Pedestrian Purposes to the City of Union City for the Meyers Drive Sidewalk Project, Essential #6

Action Requested:

The Board of Education is requested to approve Resolution No. 059-1213: Grant of Easement for Pedestrian Purposes to the City of Union City for the Meyers Drive Sidewalk Project.

The City of Union City has presented the attached easement documents requesting that a 3 ft. wide strip of land located along the eastern border of the Logan High School field adjacent to Meyers Dr. be granted to the City for the purpose of constructing a sidewalk. It is recommended that the Board authorize the execution of the Grant of Easement for Pedestrian Purposes.

BACKGROUND

The California Department of Transportation (Caltrans) approved a grant application in the amount of $207,300 under Cycle 10 of the State-legislated Safe Route to School (SR2S) Program for the City’s Meyers Drive Sidewalk Project.

The City staff have informed NHUSD staff, that students and parents who wrote letters and provided video and photographic evidence for the application package emphasizing safety concerns for students who are forced to walk on the roadway due to the lack of a sidewalk.

NHUSD staff worked with Logan site administrators and confirmed that they are in support of this project due to safety issues and agree that it would be beneficial to the students.

DISCUSSION

The proposed project will construct an approximately 900-ft. long sidewalk along the west side of Meyers Drive where no sidewalk currently exists. This new sidewalk will be installed between the driveway that serves the School District’s parking lot located just north of the Alvarado-Niles Road up to the flashing beacon at the sharp turn on Meyers Drive. At the completion of the project, the entire length of Meyers Dr. will have sidewalks on both sides.

According to City staff, this project is supported by the New Haven Unified School District (NHUSD), the City of Union City, Logan High School’s Principal and student body, and Union City residents. The project was identified as a priority in the 2006 City of Union City Pedestrian and Bicycle Master Plan (PBMP), which engaged residents through a series of public meetings.

The existing public right-of-way on the west side of Meyers Dr. where the sidewalk is proposed is located 4 ft. in from the existing street curb. The District’s Chain Link Fence (CLF) is also located on this property line 4 ft. from the curb. In order to accommodate a 5ft. wide sidewalk that matches the existing sidewalk to the west, City is seeking a 3 ft. wide easement, as shown on the attached plat map. This would allow sufficient room to accommodate the sidewalk and the 6-inch wide proposed retaining curb at the back of sidewalk that will be

needed to support the dirt on District’s field which is located higher than the future sidewalk. The Chain Link Fence (CLF) and its footings will then be relocated behind the retaining curb. (There is a small possibility that should the bids come in much higher than expected, the fence will not be relocated and a slightly narrower sidewalk will be installed, although this would not be the preferred option). The easement would not compromise the utility of the field since the row of trees located approximately 15 ft. from the existing fence in the field essentially defines the useable activity area of the field.

The City is also seeking a Temporary Construction Easement (T.C.E.) for the duration of the construction in order to allow the contractor to be able to step onto District’s field in order to constructuct the project. The TCE will automatically terminate at the conclusion of the project.

In addition, in discussion with City’s engineering staff, it was agreed that the driveway noted above that serves the parking lot is too steep and does not comply with the requirements of Americans with Disabilities Act (ADA) and will need to be reconstructed. To ensure the driveway meets ADA standards, City will need to regrade the asphalt pavement in the District’s parking lot adjacent to the driveway. This will have the secondary benefit to cars that currently hit the roadway pavement when exiting the parking lot. City is also seeking permission to work in this area to readjust the steep grades of the parking lot.

The City would like to advertise the project immediately for bidding so that the project can be constructed within the upcoming summer break immediately following the bid opening and award by City Council in order to minimize impact to school related activities.

The project also includes a Public Outreach component which includes education, enforcement and encouragement activities emphasizing walking to school. The total cost of this component approved in the grant is $17,000. City staff will work with the School District staff to develop an appropriate Public Outreach component to be funded by the SR2S Program.

FISCAL IMPACT

The total project cost is estimated at $230,400. State’s Safe Route to School (SR2S), Cycle 10 Fund will fund 90% of the project cost or a maximum of $207,300. The City’s 10% local-match requirement will be $23,100 which will pay for all project-related reimbursable expenditures, including staff design costs and construction, etc. Any cost overages will be paid for by the City.

There will be no cost to the District for any project related costs or for executing the Grant of Easement.

RECOMMENDATION

It is recommended that the Board adopt a resolution authorizing executing the Grant of Easement for Pedestrian purposes for the Meyers Drive Sidewalk Project, issue a Temporary Construction Easement to the City’s contractor to enter District’s property and to allow the City to rework the driveway entrance at the District’s parking lot.

Financial Summary:

There is no cost to the District for this project.


Superintendent Approval: Kari McVeigh H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\Res 059-1213 Grant of Easement-Meyers Drive Sidewalk.docx


RESOLUTION NO. 059-1213

WHEREAS, the City of Union City has presented the attached easement documents

requesting that a 3 ft. wide strip of land located along the eastern border of the Logan High

School field adjacent to Meyers Dr. be granted to the City for the purpose of constructing a

sidewalk; and

WHEREAS, it is the desire of this Board to grant said easement;

NOW, THEREFORE, BE IT HEREBY RESOLVED that the Secretary of this Board is

hereby authorized and directed to execute the Grant of Easement for Pedestrian Purposes.

PASSED AND ADOPTED by the following called votes this 18th day of June, 2013.

AYES:

NOES:

ABSENT:

Kari McVeigh Secretary of the Board of Education of New Haven Unified School District of Alameda County State of California

of 2

RECORDING REQUESTED BY City of Union City AND WHEN RECORDED MAIL TO

CITY CLERK CITY OF UNION CITY 34009 ALVARADO-NILES ROAD UNION CITY, CA 94587

SPACE ABOVE THIS LINE FOR RECORDER'S USE A.P.N.: 486-51-4-2 City Clerk Doc#

DOCUMENT TRANSFER TAX $ None

, City of Union City Signature of declarant or agent determining tax - Firm name

GRANT OF EASEMENT FOR PEDESTRIAN PURPOSES

(U.C. NO. 2013-01 )

FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the undersigned,


do(es) hereby grant to the CITY OF UNION CITY, a municipal corporation, of the State of California, its successors or assigns, a perpetual easement and right-of-way for, and the right to use for PEDESTRIAN PURPOSES , and those appurtenances and uses commonly associated therewith, through, in, on, over, above, under and across that certain portion of Grantor’s real property situated in the CITY OF UNION CITY, County of Alameda, State of California, more particularly described and illustrated on Exhibits “A” and “B”, attached hereto and made a part hereof by this reference.

SEE LEGAL DESCRIPTION MARKED EXHIBIT “A” AND A SKETCH THEREOF MARKED EXHIBIT “B”, ATTACHED HERETO AND INCORPORATED HEREBY REFERENCED.

The easement rights granted herein included the following: (a) the right of ingress and egress, from the easement herein described, across the lands of Grantor for all purposes useful or convenient in connection with or incidental to the exercise and enjoyment of the rights herein granted at locations which shall not interfere with grantor’s reasonable use of its remainder property; (b) the right to construct, reconstruct, repair, replace, operate and maintain said facilities and the right to enter upon, pass and repass over, along, and beside said easement and right-of-way; and (c) the right to deposit tools, implements and material there on, by said City of Union City, its officers, agents, employees, successors or assigns, or by any contractor, its agents or employees, engaged by said City, its successors or assigns, whenever and wherever necessary for the purposes above set forth.

Grantor shall not plant any tree within or erect any fence, wall or any other type of structure over, across or upon said easement and right-of-way without first obtaining written permission from Grantee, which shall not be unreasonably withheld.

The conveyance of said easement and right-of-way is made for the benefit of all parties who have or may acquire any right, title, or interest in any part of the above described real property. This

of 2

conveyance is binding on the Grantor, its heirs, assigns or successors in interest.

Dated: By: Print Name: Title: By: Print Name: Title:

State of California

County of __________

On _______________ before me, (here insert name and title of the officer), personally appeared__________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal)

EXHIBIT "A" PEDESTRIAN ACCESS EASEMENT

LEGAL DESCRIPTION

THE REAL PROPERTY DESCRIBED BELOW IS GRANTED AS AN EASEMENT FOR PEDESTRIAN ACCESS INCLUDING THE INSTALLATION AND MAINTENANCE OF A SIDEWALK AND RETAINING WALL. ALL THAT REAL PROPERTY SITUATED IN THE CITY OF UNION CITY, COUNTY OF ALAMEDA, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: A THREE FOOT WIDE STRIP OF LAND, BEING A PORTION OF PARCEL 2 AS SHOWN ON PARCEL MAP 1835, AS PER MAP RECORDED APRIL 13, 1976 IN BOOK 89 OF PARCEL MAPS AT PAGES 56 AND 57, ALAMEDA COUNTY RECORDS, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCINGCOMMENCINGCOMMENCINGCOMMENCING AT THE INTERSECTION OF THE NORTHERLY LINE OF ALVARADO NILES ROAD (110 FEET WIDE) AND THE WESTERLY LINE OF MEYERS DRIVE (50 FEET WIDE) AS SAID STREETS ARE SHOWN ON PARCEL MAP 2563 AS PER THE MAP RECORDED NOVEMBER 22, 1978 IN BOOK 107 OF PARCEL MAPS AT PAGES 11 AND 12, ALAMEDA COUNTY RECORDS; THENCE NORTHERLY ALONG THE SAID WESTERLY LINE OF MEYERS DRIVE AND THE EASTERLY LINE OF SAID PARCEL 2 OF PARCEL MAP 1835 (89 PM 56-57) NORTH 190 00’ 00” EAST 239.00 FEET TO THE POINT OF POINT OF POINT OF POINT OF BEGINNINGBEGINNINGBEGINNINGBEGINNING; THENCE CONTINUING NORTH 190 00’ 00” EAST 911.00 FEET; THENCE LEAVING SAID LINE NORTH 710 00’ 00” WEST 3.00 FEET; THENCE SOUTH 190 00’ 00” WEST 911.00 FEET; THENCE SOUTH 710 00’ 00” EAST 3.00 FEET TO THE POINT OF POINT OF POINT OF POINT OF BEGINNINGBEGINNINGBEGINNINGBEGINNING. CONTAINING 2,733 SQUARE FEET, MORE OR LESS ALSO BEING A PORTION OF ASSESSOR’S PARCEL NUMBER 486-51-4-2 ATTACHED HERETO IS A PLAT ENTITLED EXHIBIT “B” WHICH BY THIS REFERENCE IS MADE A PART HEREOF. ______________________________________ DARRYL ALLEN ALEXANDER PLS 5071 LICENSE EXPIRES 6-30-2013


Board Agenda Item



Resolution No. 060-1213: Award Bid for the Purchase of Chrome Books as part of its Federal Race to the Top (RTTT-D) Grant, Essential #6

Action Requested:

The Board of Education is requested to approve Resolution No. 060-1213: Award Bid for the Purchase of Chrome Books as part of its Federal Race to the Top (RTTT-D) Grant (RFP Schedule #738).

Discussion:

The District sent out bids to approximately twenty potential bidders for the purchase of Chrome Books, as part of its Federal Race to the Top (RTTT-D) Grant. On June 5, 2013 the District opened bids for this project. A total of five bids were received:

UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE

TROXELL COMMUNICATIONS 331.00 115,850.00 239.00 800,650.00 30.00 120,000.00 749.00 22,470.00 ‐ ‐

INSIGHT PUBLIC SECTOR INC. 330.11 115,538.50 241.03 807,450.50 ‐ ‐ 1,515.93 45,477.90 42.49 1,274.70

HORIZON INFO SERVICES 323.66 113,281.00 239.36 801,856.00 24.45 97,800.00 1,498.00 44,940.00 ‐ ‐

PROMEVO LLC 335.84 117,544.00 241.53 809,125.50 26.40 105,600.00 1,870.50 56,115.00 ‐ ‐

CDW GOVERNMENT LLC 323.00 113,050.00 235.00 787,250.00 30.00 120,000.00 1,390.00 41,700.00 47.68 1,430.40

ITEM #3: MANAGEMENT

LICENSES

QUANTITY

[Est. 4000]

ITEM #4: CHARGING

CARTS

QUANTITY

[Est. 30]

ITEM #5: OEM POWER

QUANTITY

[Est. 30]BIDDER

ITEM #1: HP

CHROMEBOOKS

QUANTITY

[Est. 350]

ITEM #2: SAMSUNG

CHROMEBOOKS

QUANTITY

Est [3350]

District Staff performed an evaluation of the bids received and is requesting that the Board accept bids as follows:

Item #1: HP Chromebooks – CDW Government LLC Item #2: Samsung Chromebooks – CDW Government LLC Item #3: Management Licenses: Horizon Info Services Item #4: Charging Carts: Troxell Communications Item #5: OEM Power: Insight Public Sector Inc.

Financial Summary:

A total of $1,021,844.70 from the RTTT-D Grant will be made to the vendors for the line item awards.



H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\Res 060-1213 AwardBid-Chromebooks.docx

NEW HAVEN UNIFIED SCHOOL DISTRICT RESOLUTION NO. 060-1213

WHEREAS, this Board has heretofore on the 21st and 28th of May, 2013 advertised

for bids for the purchase of Chrome Books as part of its Federal Race to the Top (RTTT-D)

Grant; and

WHEREAS, the following bids were submitted to this Board in response to said

requests on the 5th day of June, 2013.

UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE

TROXELL COMMUNICATIONS 331.00 115,850.00 239.00 800,650.00 30.00 120,000.00 749.00 22,470.00 ‐ ‐

INSIGHT PUBLIC SECTOR INC. 330.11 115,538.50 241.03 807,450.50 ‐ ‐ 1,515.93 45,477.90 42.49 1,274.70

HORIZON INFO SERVICES 323.66 113,281.00 239.36 801,856.00 24.45 97,800.00 1,498.00 44,940.00 ‐ ‐

PROMEVO LLC 335.84 117,544.00 241.53 809,125.50 26.40 105,600.00 1,870.50 56,115.00 ‐ ‐

CDW GOVERNMENT LLC 323.00 113,050.00 235.00 787,250.00 30.00 120,000.00 1,390.00 41,700.00 47.68 1,430.40

ITEM #3: MANAGEMENT

LICENSES

QUANTITY

[Est. 4000]

ITEM #4: CHARGING

CARTS

QUANTITY

[Est. 30]

ITEM #5: OEM POWER

QUANTITY

[Est. 30]BIDDER

ITEM #1: HP

CHROMEBOOKS

QUANTITY

[Est. 350]

ITEM #2: SAMSUNG

CHROMEBOOKS

QUANTITY

Est [3350]

WHEREAS, this Board desires to award the total bids and approve the purchase

orders for the lowest responsive bidders as follows:

Item #1: HP Chromebooks – awarded to CDW Government LLC, for a unit price of $323.00 (Three Hundred Twenty-Three and 00/100 Dollars); and an extended price of $113,050.00 (One Hundred Thirteen Thousand Fifty and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #2: Samsung Chromebooks – awarded to CDW Government LLC, for a unit price of $235.00 (Two Hundred Thirty Five and 00/100 Dollars); and an extended price of $787,250.00 (Seven Hundred Eighty-Seven Thousand Two Hundred Fifty and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #3: Management Licenses – awarded to Horizon Info Services, for a unit price of $24.45 (Twenty-four and 45/100 Dollars); and an extended price of $97,800.00 (Ninety-Seven Thousand Eight Hundred and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and


Item #4: Charging Carts – awarded to Troxell Communications, for a unit price of $749.00 (Seven Hundred Forty-Nine and 00/100 Dollars); and an extended price of $22,470.00 (Twenty-two Thousand Four Hundred Seventy and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #5: OEM Power – awarded to Insight Public Sector Inc., for a unit price of $42.49 (Forty-two and 49/100 Dollars); and an extended price of $1,274.70 (One Thousand Two Hundred Seventy-four and 70/100 Dollars, including Federal Excise, California State and Local Sales or Use Tax; and

NOW, THEREFORE, BE IT HEREBY RESOLVED, that this Board accepts the total

bids for the purchase of Chromebooks as part of its Federal Race to the Top (RTTT-D)

Grant, and as per bid specifications of RFP #738 to the following vendors:

Item #1: HP Chromebooks – awarded to CDW Government LLC; and

Item #2: Samsung Chromebooks – awarded to CDW Government LLC; and

Item #3: Management Licenses – awarded to Horizon Info Services; and

Item #4: Charging Carts – awarded to Troxell Communications,

Item #5: OEM Power – awarded to Insight Public Sector Inc.

BE IT ALSO RESOLVED, that the District can purchase additional quantities at the

same unit prices; and

BE IT HEREBY RESOLVED, that this Board rejects all bids and alternate items of

all other bidders; and


Officer be authorized and directed to enter into Purchase Contracts with the following

vendors for the purchase of Chromebooks as part of its Federal Race to the Top (RTTT-D)

Grant, and as per bid specifications of RFP #738:

Item #1: HP Chromebooks – awarded to CDW Government LLC, for a unit price of $323.00 (Three Hundred Twenty-Three and 00/100 Dollars); and an extended price of $113,050.00 (One Hundred Thirteen Thousand Fifty and


00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #2: Samsung Chromebooks – awarded to CDW Government LLC, for a unit price of $235.00 (Two Hundred Thirty Five and 00/100 Dollars); and an extended price of $787,250.00 (Seven Hundred Eighty-Seven Thousand Two Hundred Fifty and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #3: Management Licenses – awarded to Horizon Info Services, for a unit price of $24.45 (Twenty-four and 45/100 Dollars); and an extended price of $97,800.00 (Ninety-Seven Thousand Eight Hundred and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #4: Charging Carts – awarded to Troxell Communications, for a unit price of $749.00 (Seven Hundred Forty-Nine and 00/100 Dollars); and an extended price of $22,470.00 (Twenty-two Thousand Four Hundred Seventy and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #5: OEM Power – awarded to Insight Public Sector Inc., for a unit price of $42.49 (Forty-two and 49/100 Dollars); and an extended price of $1,274.70 (One Thousand Two Hundred Seventy-four and 70/100 Dollars, including Federal Excise, California State and Local Sales or Use Tax.

PASSED AND ADOPTED by the following called votes this 18th day of June 2013:

AYES:

NOES:

ABSENT: Kari McVeigh, Secretary of the Board of Education of New Haven Unified School District of Alameda County State of California.


Board Agenda Item


Subject: Department: Facilities & Planning Resolution No. 061-1213: Award Bid for the Purchase of Document Cameras as part of its Federal Race to the Top (RTTT-D) Grant, and for the Purchase of Projectors for Classroom Instruction, Essential #6

Action Requested:

The Board of Education is requested to approve Resolution No. 061-1213: Award Bid for the Purchase of Document Cameras as part of its Federal Race to the Top (RTTT-D) Grant, and for the Purchase of Projectors for Classroom Instruction (RFP Schedule #740).

Discussion: The District sent out bids to potential bidders for the purchase of Document Cameras as part of its Federal Race to the Top (RTTT-D) Grant, and for the purchase of Projectors for classroom instruction. On June 5, 2013 the District opened bids for this project. A total of eight bids were received.

UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE

TROXELL COMMUNICATIONS 549.00 164,700.00 365 109,500.00

CDW GOVERNMENT LLC 595.00 178,500.00 547 164,100.00

ETA HAND2MIND ‐ 0 129** 38,700.00

PATHWAY COMMUNICATIONS 561.55 168,465.00 345** 103,500.00

B&H PHOTO VIDEO 673.00 201,900.00 250** 75,000.00

PROMETHEAN INC. ‐ ‐ 450 135,000.00

HOWARD TECHNOLOGY 525.00 157,500.00 411** 123,300.00

TECH DEPOT

**Bids disqualified due to non compliance with bid specifications

BIDDER

ITEM #1: EPSON PROJECTORS

QUANTITY

[Est. 300]

ITEM #2: LUMEN DOCUMENT CAMERAS

QUANTITY

Est [300]

NO BID NO BID

District Staff performed an evaluation of the bids received and is requesting that the Board accept bids as follows:

Item #1: EPSON Projectors – Troxell Communications Item #2: LUMEN Document Cameras – Troxell Communications

Financial Summary:

A total of $109,500 from the RTTT-D Grant will be made to Troxell Communications for the purchase of Document Cameras; and a total of $164,700 from the Bond Funds will be made to Troxell Communications for the purchase of Projectors for classroom instruction.


Superintendent Approval: Kari McVeigh H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\Res 061-1213 AwardBid-DocumentCamerasProjectors.docx

NEW HAVEN UNIFIED SCHOOL DISTRICT RESOLUTION NO. 061-1213

WHEREAS, this Board has heretofore on the 21st and 28th of May, 2013 advertised

for bids for the purchase of Chrome Books as part of its Federal Race to the Top (RTTT-D)

Grant; and

WHEREAS, the following bids were submitted to this Board in response to said

requests on the 5th day of June, 2013.

UNIT PRICE EXT. PRICE UNIT PRICE EXT. PRICE

TROXELL COMMUNICATIONS 549.00 164,700.00 365 109,500.00

CDW GOVERNMENT LLC 595.00 178,500.00 547 164,100.00

ETA HAND2MIND ‐ 0 129** 38,700.00

PATHWAY COMMUNICATIONS 561.55 168,465.00 345** 103,500.00

B&H PHOTO VIDEO 673.00 201,900.00 250** 75,000.00

PROMETHEAN INC. ‐ ‐ 450 135,000.00

HOWARD TECHNOLOGY 525.00 157,500.00 411** 123,300.00

TECH DEPOT

**Bids disqualified due to non compliance with bid specifications

BIDDER

ITEM #1: EPSON PROJECTORS

QUANTITY

[Est. 300]

ITEM #2: LUMEN DOCUMENT CAMERAS

QUANTITY

Est [300]

NO BID NO BID

WHEREAS, this Board desires to award the total bids and approve the purchase

orders for the lowest responsive bidders as follows:

Item #1: EPSON Projectors – awarded to Troxell Communications, for a unit price of $549.00 (Five Hundred Forty-Nine and 00/100 Dollars); and an extended price of $164,700.00 (One Hundred Sixty-Four Thousand Seven Hundred and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #2: LUMEN Document Cameras – awarded to Troxell Communications, for a unit price of $365.00 (Three Hundred Sixty-Five and 00/100 Dollars); and an extended price of $109,500 (One Hundred Nine Thousand Five Hundred and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

NOW, THEREFORE, BE IT HEREBY RESOLVED, that this Board accepts the total

bids for the purchase of Document Cameras as part of its Federal Race to the Top (RTTT-D)

Grant and Projectors for classroom instruction, and as per bid specifications of RFP #740 to

the following vendors:

Item #1: EPSON Projectors – awarded to Troxell Communications; and

Item #2: LUMEN Document Cameras – awarded to Troxell Communications; and


BE IT ALSO RESOLVED, that the District can purchase additional quantities at the

same unit prices; and

BE IT HEREBY RESOLVED, that this Board rejects all bids and alternate items of

all other bidders; and


Officer be authorized and directed to enter into Purchase Contracts with the following

vendors for the purchase of Document Cameras as part of its Federal Race to the Top

(RTTT-D) Grant and Projectors for classroom instruction, and as per bid specifications of

RFP #740:

Item #1: EPSON Projectors – awarded to Troxell Communications, for a unit price of $549.00 (Five Hundred Forty-Nine and 00/100 Dollars); and an extended price of $164,700.00 (One Hundred Sixty-Four Thousand Seven Hundred and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

Item #2: LUMEN Document Cameras – awarded to Troxell Communications, for a unit price of $365.00 (Three Hundred Sixty-Five and 00/100 Dollars); and an extended price of $109,500 (One Hundred Nine Thousand Five Hundred and 00/100 Dollars), including Federal Excise, California State and Local Sales or Use Tax; and

PASSED AND ADOPTED by the following called votes this 18th day of June 2013:

AYES:

NOES:

ABSENT: Kari McVeigh, Secretary of the Board of Education of New Haven Unified School District of Alameda County State of California.


Board Agenda Item



Authorize Lot Line Adjustment between NHUSD and City of Union City Parcels Located at Cabello Site and also Authorize and Formalize the Swap of Properties between City of Union City and NHUSD, Essential #6

Action Requested:

The Board of Education is requested to Authorize Lot Line Adjustment between NHUSD and City of Union City Parcels Located at Cabello Site and also Authorize and Formalize the Swap of Properties between City of Union City and NHUSD

Discussion:

District staff and Dutra Cerro Graden have put in significant effort, including working with the Community, the 7-11 Committee, and staff of the City of Union City to make appropriate changes to the District and City property boundaries in order to assure that a buffer zone is created between the park and the subdivision boundary, most importantly for the adjacent baseball fields and the Veteran’s Memorial park at the Cabello property. To create the aforementioned buffer, Dutra Cerro Graden worked with City and District staff, and engaged both a civil engineer and Title company to accomplish the following;

(1) The Lot Line Adjustment for the Cabello Property, and

(2) The official “swap” of properties between the City and School District that, while apparently agreed to in the past (based on conversations with City and District Staff), never had the transfers made “legal” through the formal conveyance of ownership of these parcels. These parcels include a City-owned parking lot (adjacent to the Cabello site) and District-owned land informally known as the "Cann Memorial Park parcel" (adjacent to the Alameda Creek Trail).

The Board is request to approve the following:

1. Authorize the lot line adjustment (as shown in the enclosed exhibits) between the School District and the City parcels located at the Cabello School site, and

2. Authorize the transfer of the District owned parcel (informally known as the Cann Memorial Park) to the City. Action Item 1 requires the recordation of two (2) deeds: One deed is a transfer of a portion of the District-owned property (portion of baseball field and park) to the City. The other deed includes the description of the newly adjusted lot including the parking area granted to the District from the City. Action Item 2 is one (1) deed recorded to the City conveying the District property. After approval by NHUSD Board and the City of Union City, Dutra-Cerro-Graden will interface between the City, the District and the Title Company to facilitate the recordation of these documents.

Financial Summary:


Superintendent Approval: Kari McVeigh H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\BAI-LotLineAdjustment.docx

2013-14Bay Area Collaborative Master Contract.13.0508 Page 1 of 25

Contract Year 2013-14 Contract Number:

LEA: New Haven Unified School District

NONPUBLIC SCHOOL/AGENCY/RELATED SERVICES PROVIDER:

NONPUBLIC, NONSECTARIAN SCHOOL/AGENCY SERVICES MASTER CONTRACT

AUTHORIZATION FOR MASTER CONTRACT AND GENERAL PROVISIONS 1. MASTER CONTRACT

This Master Contract is entered into this day of, between the ____________ (hereinafter referred to as “LEA”) and (hereinafter referred to as “CONTRACTOR”) for the purpose of providing special education and/or related services to LEA pupils with exceptional needs under the authorization of California Education Code sections 56157, 56361 and 56365 et seq. and Title 5 of the California Code of Regulations section 3000 et seq., AB490 (Chapter 862, Statutes of 2003) and AB1858 (Chapter 914, Statutes of 2004). It is understood that this Master Contract does not commit LEA to pay for special education and/or related services provided to any LEA pupil, or CONTRACTOR to provide such special education and/or related services, unless and until an authorized LEA representative approves the provision of special education and/or related services by CONTRACTOR pursuant to an Individualized Education Plan (hereinafter referred to as “IEP”), Individual Family Service Plan (hereinafter referred to as IFSP) or Rehabilitation Act Section 504 plan. SELPA Collaborative: The LEA is a member of the Bay Area SELPA Collaborative. Nonpublic schools and nonpublic agencies that are geographically located in one of the participating SELPAs agree to participate in this collaborative process to establish a uniform contract for identified services and standards. The established system provides NPA/Ss with an opportunity to have input to the development of the process, contract issues, etc., and a simplified, standard process for rate negotiation with the participating SELPAs. Issues listed on the Rate Schedule portion of this Master Contract may be reviewed on an annual basis upon request of the CONTRACTOR using the established Bay Area SELPA Collaborative system. CONTRACTOR agrees that the rates set forth in this Master Contract will remain unchanged from July 1 through June 30 of the term of contract, with no changes in the services provided, unless changed in a duly executed amendment to this Master Contract signed by both parties. Increases in rates will be considered on an annual basis and remain unchanged for the term of the contract from July 1 through June 30, with no changes in level of service provided without written approval by both parties. NPA/Ss that are not geographically located in a participating SELPA should negotiate rates with their geographically corresponding SELPA(s). The LEA will contact the corresponding SELPA to verify established rates. Increases in rates will be considered on an annual basis and remain unchanged for the following year from July 1 through June 30, with no changes provided without written approval by both parties. Any CONTRACTOR not participating as a member of the Bay Area SELPA Collaborative shall individually negotiate rates following local SELPA and/or LEA procedures. Those CONTRACTORs shall notify the SELPA with whom they contract of any proposed rate changes effective July 1 by May 1 of the preceding year. The Bay Area SELPA Collaborative Chair shall maintain, annually update and disseminate to all LEAs, NPS/As who are members of the Collaborative, a master rate schedule reflecting such NPS/A rates. Upon CONTRACTOR’s acceptance of a pupil referred by the LEA, the LEA shall complete an Individual Services Agreement (hereinafter referred to as “ISA”) as specified in the LEA Procedures which shall identify the provider of each service required by the pupil’s IEP/IFSP). For purposes of enrollment, the LEA must provide


approval before any authorization for payment can be made. Such authorization may be provided electronically, by telecommunications, by mail or by fax. Unless otherwise agreed in writing, or in the pupil’s ISA, CONTRACTOR acknowledges its obligation to provide all services specified in the pupil’s IEP/IFSP. The LEA acknowledges its responsibility to pay for all services rendered to LEA pupils by CONTRACTOR. The ISA shall be executed within ninety (90) days of an LEA pupil’s enrollment. (Education Code Section 56366(c)(1)) LEA and CONTRACTOR shall enter into an ISA for each LEA pupil served by CONTRACTOR. CONTRACTOR shall notify the LEA in writing in advance of providing any service(s) when CONTRACTOR is unable to meet the requirements of this Master Contract or of any Individual Services Agreement. Unless placement is made pursuant to an Office of Administrative Hearings (hereinafter referred to as “OAH”) order, a lawfully executed agreement between LEA and parent or authorized by LEA for a transfer student pursuant to California Education Code section 56325, LEA is not responsible for the costs associated with nonpublic school placement until the date on which an IEP team meeting is convened, the IEP team determines that a nonpublic school placement is appropriate, and the IEP is signed by the student’s parent.

2. CERTIFICATION AND LICENSES CONTRACTOR shall be certified by the California Department of Education (hereinafter referred to as “CDE”) as a nonpublic, nonsectarian school/agency. All nonpublic school and nonpublic agency services shall be provided consistent with the area of certification specified by CDE Certification and as defined in California Education Code, section 56366 et seq and within the professional scope of practice of each provider’s license, certification and/or credential. A current copy of CONTRACTOR’s nonpublic school/agency certification or a waiver of such certification issued by the CDE pursuant to Education Code section 56366.2 must be provided to LEA on or before the date this contract is executed by CONTRACTOR. This Master Contract shall be null and void if such certification or waiver is expired, revoked, rescinded, or otherwise nullified during the effective period of this Master Contract. Total pupil enrollment shall be limited to capacity as stated on CDE certification. In addition to meeting the certification requirements of the State of California, CONTRACTOR that operates a program outside of this State shall be certified or licensed by that state to provide, respectively, special education and related services and designated instruction and related services to pupils under the federal Individuals with Disabilities Education Act (20 U.S.C. Sec. 1400 et seq.). If CONTRACTOR is a licensed children’s institution (hereinafter referred to as “LCI”), CONTRACTOR shall be licensed by the state, or other public agency having delegated authority by contract with the state to license, to provide nonmedical care to children, including, but not limited to, individuals with exceptional needs. The LCI must also comply with all licensing requirements relevant to the protection of the child, and have a special permit, if necessary, to meet the needs of each child so placed. If the CONTRACTOR operates a program outside of this State, CONTRACTOR must obtain all required licenses from the appropriate licensing agency in both California and in the state where the LCI is located. A current copy of CONTRACTOR’s licenses and nonpublic school/agency certifications, or a validly issued waiver of any such certification must be provided to LEA on or before the date this Master Contract is executed by CONTRACTOR. CONTRACTOR must immediately (and under no circumstances longer than three (3) calendar days) notify LEA if any such licenses, certifications or waivers are expired, suspended, revoked, rescinded, challenged pursuant to an administrative or legal complaint or lawsuit, or otherwise nullified during the effective period of this Master Contract. If any such licenses, certifications or waivers are expired, suspended, revoked, rescinded, or otherwise nullified during the effective period of this Master Contract, this Master Contract shall be null and void.

Notwithstanding the foregoing, if current (re)certification documents are not available through no fault of the NPS/A, this Master Contract shall remain in effect until such documents are made available to the NPS/A, which shall in turn submit copies of same to the LEA within five (5) business days of receipt by the NPS/A. The NPS/A shall, within five (5) business days of any change in the status of its approved capacity to serve a specific number of pupils notify the LEA of the change.

3. COMPLIANCE WITH LAWS, STATUTES, REGULATIONS


During the term of this Master Contract the CONTRACTOR and the LEA shall comply with all applicable federal and state laws and regulations relating to the provision of special education and related services, and facilities for individuals with exceptional needs. CONTRACTOR shall also comply with all policies pursuant to the Local Plan, unless, taking into consideration all of the surrounding facts and circumstances, a policy or policies or a portion of a policy does not reasonably apply to CONTRACTOR. CONTRACTOR hereby acknowledges and agrees that it accepts all risks and responsibilities for its failure to comply with LEA policies and shall indemnify LEA under the provisions of section 17 of this Master Contract for all liability, loss, damage and expense (including reasonable attorneys’ fees) resulting from or arising out of CONTRACTOR’s failure to comply with LEA policies. The CONTRACTOR shall comply with those policies, relating to among other things, the provision of special education and/or related services, facilities for individuals with exceptional needs, LEA pupil enrollment and transfer, LEA pupil inactive status, corporal punishment, pupil discipline, and positive behavior interventions.

4. RIGHT TO REPORT MASTER CONTRACT VIOLATIONS

CONTRACTOR and LEA acknowledge and understands that either party may report to the CDE any violations of the provisions of this Master Contract; and that this may result in the suspension and/or revocation of CDE nonpublic school/agency certification pursuant to California Education Code section 56366.4(a) or action by the CDE against the LEA.

5. TERM OF MASTER CONTRACT

The term of this Master Contract shall be from July 1, 2013 to June 30, 2014 (Title 5 California Code of Regulations section 3062(a)). Neither the CONTRACTOR nor the LEA is required to renew this Master Contract in subsequent contract years. However, the parties acknowledge that any subsequent Master Contract is to be re-negotiated prior to June 30, 2014. If the subsequent Master Contract has not been executed prior to June 30, 2013, this Contract shall remain in force and effect until terminated as provided herein or a new Master Contract is executed.

6. INTEGRATION/CONTINUANCE OF CONTRACT FOLLOWING EXPIRATION OR TERMINATION

This Master Contract includes the LEA Procedures and each Individual Services Agreement and they are incorporated herein by this reference. Upon written request, LEA agrees to make all of its policies and procedures available to CONTRACTOR, either electronically or by hard copy. This Master Contract supersedes any prior or contemporaneous written or oral understanding or agreement with respect to the terms set forth in this Master Contract. This Master Contract may be amended only by written amendment executed by both parties. Notwithstanding the foregoing, the LEA may modify the LEA procedures from time to time without the consent of CONTRACTOR. CONTRACTOR shall provide the LEA with information as requested in writing to secure a Master Contract or a renewal. At a minimum, such information shall include copies of teacher credentials and clearance, insurance documentation and CDE certification. The LEA may require additional information as applicable. In the event that this Master Contract expires or terminates, CONTRACTOR shall continue to be bound to all of the terms and conditions of the most recent executed Master Contract between CONTRACTOR and LEA for so long as CONTRACTOR is servicing authorized students at the discretion of the LEA.

7. INDIVIDUAL SERVICES AGREEMENT

This contract shall include an Individual Services Agreement (ISA) developed for each LEA pupil to whom CONTRACTOR is to provide special education and/or related services. An ISA shall only be issued for LEA pupils enrolled with the approval of the LEA pursuant to Education Code section 56366 (a)(2)(A). ISAs are void upon termination or expiration of the Master Contract. In the event that this Master Contract expires or terminates, CONTRACTOR and the LEA shall continue to be bound to all of the terms and conditions of the most recent executed ISAs between CONTRACTOR and LEA for so long as CONTRACTOR is servicing authorized LEA pupils, until such time as a new Master Contract is executed.


Any and all changes to a LEA pupil’s educational placement/program provided under this Master Contract and/or an ISA shall be made solely on the basis of a revision to the LEA pupil’s IEP/IFSP. At any time during the term of this Master Contract, a LEA pupil’s parent, CONTRACTOR, or LEA may request a review of a LEA pupil’s IEP/IFSP subject to all procedural safeguards required by law, including notice to and participation by the CONTRACTOR in the IEP Team meeting. Unless otherwise provided in this Master Contract, the CONTRACTOR shall provide all services specified in the IEP/IFSP unless the CONTRACTOR and the LEA agree otherwise in the ISA. (California Education Code sections 56366(a) (5) and 3062(e)). In the event the CONTRACTOR is unable to provide a specific service at any time during the term of the ISA, the CONTRACTOR shall notify the LEA in writing within five (5) business days of the last date a service was provided. If a parent or LEA contests the termination of an ISA by initiating a due process proceeding with the California Office of Administrative Hearings (hereinafter referred to as “OAH”), CONTRACTOR shall abide by the “stay-put” requirement of state and federal law unless the parent agrees otherwise or an interim alternative educational placement is deemed lawful and appropriate by LEA or OAH. Disagreements between LEA and CONTRACTOR concerning the formulation of an ISA or the Master Contract may be appealed to the local SELPA office prior to appeal to the State Superintendent of Public Instruction pursuant to the provisions of California Education Code section 56366 (C) (2).

8. DEFINITIONS The following definitions shall apply for purposes of this contract:

a. The term “CONTRACTOR” means a nonpublic, nonsectarian school/agency certified by the California Department of Education and its officers, agents and employees.

b. The term “authorized LEA representative” means a LEA administrator designated to be responsible

for nonpublic school/agencies. It is understood, a representative of the Special Education Plan Local Area (SELPA) of which the LEA is a member is an authorized LEA representative in collaboration with the LEA. The LEA maintains sole responsibility for the contract, unless otherwise specified in the contract.

c. The term “credential” means a valid credential, life diploma, permit, or document in special education

or pupil personnel services issued by, or under the jurisdiction of, the State Board of Education if issued prior to 1970 or the California Commission on Teacher Credentialing, which entitles the holder thereof to perform services for which certification qualifications are required as defined in Title 5 of the California Code of Regulations section 3001(j).

d. The term "qualified" means that a person holds a certificate, permit or other document equivalent to

that which staff in a public school are required to hold to provide special education and designated instruction and services and has met federal and state certification, licensing, registration, or other comparable requirements which apply to the area in which he or she is providing special education or related services, including those requirements set forth in Title 34 of the Code of Federal Regulations sections 200.56 and 200.58, and those requirements set forth in Title 5 of the California Code of Regulations Sections 3064 and 3065, and adheres to the standards of professional practice established in federal and state law or regulation, including the standards contained in the California Business and Professions Code. Nothing in this definition shall be construed as restricting the activities in services of a graduate needing direct hours leading to licensure, or of a student teacher or intern leading to a graduate degree at an accredited or approved college or university, as authorized by state laws or regulations. (Title 5 of the California Code of Regulations Section 3001 (y)).


e The term “license” means a valid non-expired document issued by a licensing agency within the Department of Consumer Affairs or other state licensing office authorized to grant licenses and authorizing the bearer of the document to provide certain professional services, including but not limited to mental health and board and care services at a residential placement, or refer to themselves using a specified professional title. If a license is not available through an appropriate state licensing agency, a certificate of registration with the appropriate professional organization at the national or state level which has standards established for the certificate that are equivalent to a license shall be deemed to be a license as defined in Title 5 of the California Code of Regulations section 3001(r).

f. Parent means a biological or adoptive parent, unless the biological or adoptive parent does not have legal authority to make educational decisions for the child, a guardian generally authorized to act as the child’s parent or authorized to make educational decisions for the child, an individual acting in the place of a biological or adoptive parent, including a grandparent, stepparent, or other relative with whom the child lives, or an individual who is legally responsible for the child’s welfare, a surrogate parent, a foster parent if the authority of the biological or adoptive parent to make educational decisions on the child’s behalf has been specifically limited by court order in accordance with Code of Federal Regulations 300.30(b)(1) or (2). Parent does not include the state or any political subdivision of government or the nonpublic school or agency under contract with the LEA for the provision of special education or designated instruction and services for a child. (California Education Code section 56028).

g. The term “days” means calendar days unless otherwise specified. h. The phrase “billable day” means a school day in which instructional minutes meet or exceed those in

comparable LEA programs. i. The phrase “billable day of attendance” means a school day as defined in California Education Code

Section 46307, in which a student is in attendance and in which instructional minutes meet or exceed those in comparable LEA programs unless otherwise stipulated in an IEP or ISA.

j. It is understood that the term “Master Contract” also means “Agreement” and is referred to as such in

this document.

ADMINISTRATION OF CONTRACT 9. NOTICES

All notices provided for by this contract shall be in writing. Notices shall be mailed by first class mail deposited with the United States Postal Service or delivered by hand and shall be effective as of the date of receipt by addressee. All notices mailed to LEA shall be addressed to:

Name:

District:

Address:

City, State Zip:

Phone:

Notices to CONTRACTOR shall be addressed as indicated on signature page. 10. MAINTENANCE OF RECORDS

All records shall be maintained by CONTRACTOR as required by state and federal laws and regulations. Notwithstanding the foregoing sentence, CONTRACTOR shall maintain all records for at least five (5) years after


the termination of this Master Contract. For purposes of this Master Contract, “records” shall include, but not be limited to: pupil records as defined by California Education Code section 49061(b); cost data records as set forth in Title 5 of the California Code of Regulations section 3061; registers and roll books of teachers and/or daily service providers; daily service logs and notes and other documents used to record the provision of related services including supervision; daily service logs and notes used to record the provision of services provided through additional instructional assistants, NPA behavior intervention aides, and bus aides; absence verification records (parent/doctor notes, telephone logs, and related documents) if the CONTRACTOR is funded for excused absences, however, such records are not required if positive attendance is required; bus rosters; staff lists specifying credentials held and documents evidencing other staff qualifications, social security numbers, dates of hire, and dates of termination; records of employee training and certification, staff time sheets; non-paid staff and volunteer sign-in sheets; transportation and other related services subcontracts; school calendars; bell/class schedules when applicable; liability and worker’s compensation insurance policies; state nonpublic school and/or agency certifications; by-laws of current board of directors/trustees, if incorporated; statement of income and expenses; general journals; cash receipts and disbursement books; general ledgers and supporting documents; documents evidencing financial expenditures; federal/state payroll quarterly reports; and bank statements and cancelled checks or facsimile thereof.

CONTRACTOR shall maintain LEA pupil records in a secure location to ensure confidentiality and prevent unauthorized access. CONTRACTOR shall maintain a current list of the names and positions of CONTRACTOR’s employees who have access to confidential records. CONTRACTOR shall maintain an access log for each LEA pupil’s record which lists all persons, agencies, or organizations requesting or receiving information from the record and the legitimate interests thereof (California Education Code Section 49064). Such log shall be maintained as required and include the name, title, agency/organization affiliation, and date/time of access for each individual requesting or receiving information from the LEA pupil’s record. Such logs need to record access to the LEA pupil’s records by: (a) the LEA pupil’s parent; (b) an individual to whom written consent has been executed by the LEA pupil’s parent; or (c) employees of LEA or CONTRACTOR having a legitimate educational interest in requesting or receiving information from the record (Education Code Section 49064). CONTRACTOR/LEA shall maintain copies of any written parental concerns granting access to student records. For purposes of this paragraph, “employees of LEA or CONTRACTOR” do not include subcontractors. CONTRACTOR shall grant parents access to pupil records, and comply with parents’ requests for copies of pupil records, as required by state and federal laws and regulations. CONTRACTOR agrees, in the event of school or agency closure, to forward LEA pupil records to LEA within five (5) business days. These records shall include, but not be limited to, the LEA pupil’s current transcripts, IEP/IFSPs, and reports. LEA and/or SELPA shall have access to and receive copies of any and all records upon request within five (5) business days.

11. SEVERABILITY CLAUSE

If any provision or portion of a provision of this Master Contract is held, in whole or in part, to be unenforceable for any reason, the remainder of that provision and of the entire Master Contract shall be severable and remain in effect.

12. SUCCESSORS IN INTEREST

This Master Contract binds CONTRACTOR’s successors and assignees. 13. VENUE AND GOVERNING LAW

The laws of the State of California shall govern the terms and conditions of this Master Contract with venue in the County where the LEA is located.

14. MODIFICATIONS AND AMENDMENTS This Master Contract may be modified or amended by the LEA to conform to administrative and statutory guidelines issued by any state, federal or local governmental agency. The LEA shall provide the CONTRACTOR thirty (30) days notice of any such changes or modifications made to conform to administrative or statutory guidelines and a copy of the statute or regulation upon which the modification or changes are based.

15. TERMINATION OF MASTER CONTRACT AND/OR INDIVIDUAL SERVICES AGREEMENT


This Master Contract may be terminated with or without cause by either the CONTRACTOR or LEA. To terminate the Master Contract either party shall give twenty (20) days prior written notice (California Education Code Section 56366(a)(4)). At the time of termination, CONTRACTOR shall provide to LEA any and all documents CONTRACTOR is required to maintain under this Master Contract. ISAs are void upon termination of this Master Contract, as provided in Section 5 or 6. CONTRACTOR or LEA may terminate an ISA for cause. To terminate the ISA, either party shall give twenty (20) days prior written notice. 16. INSURANCE

CONTRACTOR shall procure and maintain for the duration of the Master Contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with performance under this Master Contract by CONTRACTOR, its agents, representatives, or employees. Prior to final approval of this Master Contract, CONTRACTOR shall deliver to the LEA a certificate of insurance for each required policy with insurers and additional insured policy endorsements for the comprehensive general liability insurance and comprehensive automobile liability insurance. If at any time said policies of insurance lapse or become canceled, this MASTER CONTRACT shall become void. The acceptance by LEA of the above-required insurance does not serve to limit the liability or responsibility of the insurer or CONTRACTOR.

A. Insurance coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Workers' Compensation insurance as required by the state in which services are performed and Employer's

Liability Insurance with limits of $2,000,000/$2,000,000/$2,000,000. B. CONTRACTOR shall maintain limits of insurance no less than: 1. Commercial General Liability: $2,000,000 per occurrence for bodily injury and property damage, personal

injury and completed operations. 2. Automobile Liability: $2,000,000 combined single limit. 3. Professional Liability/Errors and Omissions coverage, including Sexual Molestation and Abuse coverage,

unless that coverage is afforded elsewhere in the Commercial General Liability Insurance: $1,000,000 per occurrence/$2,000,000 aggregate.

3a. For Residential Treatment Centers coverage shall be $3,000,000 per occurrence/$6,000,000 aggregate.

For all insurance coverage procured by CONTRACTOR, the following terms apply: C. Any deductibles or self-insured retentions above $25,000 must be declared to and approved by the LEA. At its

option, LEA may require the CONTRACTOR, at the CONTRACTOR’s sole cost, to: (a) cause its insurer to reduce to levels specified by the LEA or eliminate such deductibles or self-insured retentions as respects to the LEA, its officials and employees, or (b) procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

D. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following

provisions: 1. The LEA, its subsidiaries, officials and employees are to be covered as additional insured as respects: liability arising out of activities performed by or on behalf of CONTRACTOR; products and completed operations of the CONTRACTOR; premises owned, occupied or used by the CONTRACTOR; or automobiles owned, leased, hired or borrowed by the CONTRACTOR. The coverage shall contain no special limitations on the scope of protection afforded to the LEA, its subsidiaries, officials and employees. 2. For any claims related to the services, the CONTRACTOR’s insurance coverage shall be primary insurance as respects the LEA, its subsidiaries, officials and employees. Any insurance or self-insurance maintained by the LEA, its


subsidiaries, officials and employees shall be excess of the CONTRACTOR's insurance and shall not contribute with it. 3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the LEA. E. Insurance is to be placed with insurers admitted by the State of California and with a current A.M. Best's rating of no less than A-: VII, unless otherwise acceptable to the LEA. F. The CONTRACTOR shall furnish the LEA with original or photocopies of endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All Certificates of Insurance shall reference the contract number, the name of school or agency submitting the contract number, the name of school or agency submitting the certificate, an indication if the school or agency is an NPS or NPA, and the location of the school or agency submitting the certificate. If LEA or CONTRACTOR determines that change in insurance coverage obligations under this section is necessary, either party may reopen negotiations to modify the insurance obligations.

17. INDEMNIFICATION AND HOLD HARMLESS

CONTRACTOR shall indemnify and hold LEA and its Board Members, administrators, employees, agents, attorneys, volunteers, and subcontractors (“LEA Indemnities”) harmless against all liability, loss, damage and expense (including reasonable attorneys’ fees) resulting from or arising out of this Master Contract or its performance, to the extent that such loss, expense, damage or liability was caused by sole negligence or willful misconduct of CONTRACTOR, including, without limitation, its agents, employees, subcontractors or anyone employed directly or indirectly by it (excluding LEA and LEA Indemnities). LEA shall indemnify and hold CONTRACTOR and its Board Members, administrators, employees, agents, attorneys, and subcontractors (“CONTRACTOR Indemnities”) harmless against all liability, loss, damage and expense (including reasonable attorneys’ fees) resulting from or arising out of this Master Contract or its performance, to the extent that such loss, expense, damage or liability was proximately caused by the gross negligence or willful act of LEA, including, without limitation, its agents, employees, subcontracts or anyone employed directly or indirectly by it (excluding CONTRACTOR and/or any CONTRACTOR indemnities). LEA represents that it is self-insured in compliance with the laws of the state of California, that the self-insurance covers district employees acting within the course and scope of their respective duties and that its self-insurance covers LEA’s indemnification obligations under this Master Contract.

18. INDEPENDENT CONTRACTOR This Master Contract is by and between two independent entities that have an independent contractual relationship. CONTRACTOR shall provide all services under this Agreement as an independent contractor, and neither party shall have the authority to bind or make any commitment on behalf of the other. Nothing contained in this Master Contract shall be deemed to create any association, partnership, joint venture or relationship of principal and agent, master and servant, or employer and employee between the LEA and CONTRACTOR and any of their employees, agents, affiliates or other representatives, or between the LEA and any individual assigned by CONTRACTOR to perform any services for the LEA. CONTRACTOR shall provide all services under this Master Contract as an independent contractor, and neither shall have the authority to bind or make any commitment on behalf of the other.

19. SUBCONTRACTING

CONTRACTOR shall provide written notification to LEA before subcontracting for special education and/or related services pursuant to this Master Contract. CONTRACTOR shall enter into an initial subcontract only with a provider who is certified as a nonpublic school or nonpublic agency to delivery any of the instructional or related services contemplated under this Master Contract. The LEA and the CONTRACTOR shall maintain a copy of the written approval. CONTRACTOR shall provide all required clearances for its employees, including, but not


limited to fingerprint requirements, and tuberculosis. When subcontracting with a nonpublic agency, CONTRACTOR shall not charge LEA a higher rate than its own approved collaborative rate. Furthermore, when CONTRACTOR enters into subcontracts for the provision of special education and/or related services (including without limitation transportation) for any student, CONTRATOR shall cause each subcontractor to procure and maintain insurance during the term of each subcontract. Such subcontractor’s insurance shall comply with the provisions of Section 16. Each subcontractor shall furnish the LEA with original endorsements and certificates of insurance effecting coverage required by Section 16. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on the forms provided by the LEA. All endorsements are to be received and approved by the LEA before the subcontractor’s work commences. As an alternative to the LEA’s forms, a subcontractor’s insurer may provide complete, certified copies of all required insurance policies, including endorsements affective the coverage required by this Master Contract. All subcontractors must meet the requirements as contained in Section 46 Fingerprint Clearance Requirements and Section 47 Staff Qualifications of this Master Contract.

20. CONFLICTS OF INTEREST

CONTRACTOR and any member of its Board of Directors (or Trustees) shall avoid any relationship with LEA that constitutes or may constitute a conflict of interest pursuant to California Education Code Section 56042 and including, but not limited to, employment with LEA, provision of private party assessments and/or reports, and attendance at IEP/IFSP team meetings acting as a pupil’s advocate. Unless CONTRACTOR and LEA otherwise agree in writing, LEA shall neither execute an ISA with CONTRACTOR nor amend an existing ISA for a LEA pupil when a recommendation for special education and/or related services is based in whole or in part on assessment(s) or reports provided by CONTRACTOR to the LEA pupil without prior written authorization by LEA. This paragraph shall apply to CONTRACTOR regardless of when an assessment is performed or a report is prepared (i.e., before or after the LEA pupil is enrolled in CONTRACTOR’s school/agency) or whether an assessment of the LEA pupil is performed or a report is prepared in the normal course of the services provided to the LEA pupil by CONTRACTOR. When CONTRACTOR is a Nonpublic Agency, CONTRACTOR acknowledges that its authorized representative has read and understands Education Code section 56366.3 which provides, in relevant part, that no special education and/or related services provided by CONTRACTOR shall be paid for by LEA if provided by an individual who was an employee of LEA within the three hundred and sixty five (365) days prior to executing this Master Contract. This provision does not apply to any person who is able to provide designated instruction and services during the extended school year because he or she is otherwise employed for up to ten months of the school year by LEA.

21. NON-DISCRIMINATION

CONTRACTOR shall not unlawfully discriminate on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, sex or sexual orientation, in employment or operation of its programs.

EDUCATIONAL PROGRAM 22. FREE AND APPROPRIATE PUBLIC EDUCATION (FAPE)

LEA shall provide CONTRACTOR with a copy of the IEP/IFSP including the Individualized Transition Plan (hereinafter referred to as “ITP”) of each LEA pupil served by CONTRACTOR. Unless otherwise agreed to by the CONTRACTOR and the LEA, CONTRACTOR shall provide to each LEA pupil special education and/or related services (including transition services) within the nonpublic school or nonpublic agency consistent with the LEA pupil’s IEP/IFSP and as specified in the ISA. If CONTRACTOR is a NPS, CONTRACTOR shall not accept an LEA pupil if it cannot provide or ensure the provision of the services outlined in the pupil’s IEP/IFSP (California Education Code Section 56366.10(a)). Unless otherwise agreed to between CONTRACTOR and LEA, CONTRACTOR shall be responsible for the provision of all appropriate supplies, equipment, or facilities for LEA pupils, as specified in the LEA pupil’s


IEP/IFSP and ISA. Supplies and equipment purchased and/or provided by the LEA remains the property of the LEA. Supplies and/or equipment provided by the CONTRACTOR remains the property of the CONTRACTOR, if CONTRACTOR is not specifically reimbursed by the LEA for that specific supply or equipment. CONTRACTOR shall make no charge of any kind to parents for special education and/or related services as specified in the LEA pupil’s IEP/IFSP and ISA (including, but not limited to, screenings, assessments, or interviews that occur prior to or as a condition of the LEA pupil’s enrollment under the terms of this Master Contract). Voluntary services and/or activities not necessary for the LEA pupil to receive a free appropriate public education shall not interfere with the LEA pupil’s receipt of special education and/or related services as specified in the LEA pupil’s IEP/IFSP and ISA.

23. GENERAL PROGRAM OF INSTRUCTION

General Program All nonpublic school and nonpublic agency services shall be provided consistent with the area of certification specified by CDE Certification and as defined in California Education Code section 56366 et seq. No service will be provided by the CONTRACTOR outside of the CONTRACTOR’s certification unless otherwise agreed to by the LEA. When CONTRACTOR is a nonpublic school, CONTRACTOR’s general program of instruction shall: (a) be consistent with LEA’s standards regarding required courses of study and curriculum; (b) include curriculum that addresses mathematics, literacy and the use of educational, assistive technology and transition services; (c) be consistent with CDE’s standards regarding the particular course of study and curriculum; (d) provide the services as specified in the LEA pupil’s IEP/IFSP and ISA. The State Standards and coursework selected for each pupil shall be aligned with the pupil’s IEP/IFSP to meet the individual pupil’s needs. LEA pupils shall have access to the following educational materials, services, and programs that are consistent with each student’s individualized educational program: (a) For kindergarten and grades 1-8 inclusive, state adopted standards-based, core curriculum and instructional materials; and for grades 9-12 inclusive, standards based, core curriculum and instructional materials used by any local educational agency that contracts with the non-public, non-sectarian school; (b) college preparation courses; (c) extracurricular activities, such as art, sports, music and academic clubs; (d) career preparation and vocational training, consistent with transition plans pursuant to state and federal law and; (e) supplemental assistance, including individual academic tutoring, psychological counseling, and career and college counseling (California Education Code 56366.10). CONTRACTOR’s general program of instruction shall be described in writing and a copy provided to LEA prior to the effective date of this Master Contract. When CONTRACTOR serves LEA pupils in grades nine through twelve inclusive, LEA shall provide to CONTRACTOR a specific list of the course requirements to be satisfied by LEA pupils leading toward graduation or completion of diploma requirements. When CONTRACTOR is a nonpublic agency and/or related services provider, CONTRACTOR’s general program of instruction and/or services shall be consistent with LEA and CDE guidelines and provided as specified in the LEA pupil’s IEP/IFSP and ISA. The nonpublic agency providing Behavior Intervention services shall develop a written treatment plan that specifies the nature of its’ nonpublic agency service for each LEA pupil within thirty (30) days of enrollment which shall be available upon request. CONTRACTOR shall immediately notify LEA in writing if no parent, guardian or adult care giver is present at the IEP meeting held to review and approve the treatment plan. CONTRACTOR shall provide to LEA a written description of the general program of instruction and/or services provided prior to the effective date of this Master Contract. Contractors providing Behavior Intervention services must have a trained Behavior Intervention Case Manager (BICM) or trained equivalent on staff. Except for emergency situations requiring a change of location in order to continue the education of LEA pupils, school-based services may not be unilaterally converted by CONTRACTOR to a substitute program or provided at a location not specifically authorized by the IEP/IFSP team. Except for services provided by a contractor that is a licensed children’s institution, all services not provided in the school setting require the presence of, or the prior written consent of a parent, guardian or adult care giver during the delivery of services. LCI contractors shall


ensure that appropriate and qualified residential or clinical staff is present during the provision of services under this Master Contract. Transportation Services. In the event that transportation services for a pupil served by CONTRACTOR pursuant to an Individual Services Agreement are to be provided by a party other than CONTRACTOR or the LEA or its transportation providers, such services shall be reflected in a separate agreement signed by the parties hereto, and provided to the LEA and SELPA Director by the CONTRACTOR. Except as provided below, CONTRACTOR shall compensate the transportation provider directly for such services, and shall charge the LEA for such services at the actual and reasonable rates billed by the transportation provider, plus a ten percent (.10) administrative fee, unless a “flat rate” is provided in the transportation contract. In the event that the transportation provider notifies the LEA or SELPA Director that CONTRACTOR is more than 90 days behind in payment for transportation services, LEA shall have the right, in its sole and exclusive discretion, but not the obligation, to make payment for such services directly to the transportation provider, and to deduct such payments from any sums owed to CONTRACTOR pursuant to this Master Contract and any Individual Services Agreement between the parties. In the event that the LEA makes direct payment of the transportation provider’s charges, it shall be entitled to withhold both the transportation charges themselves and such additional amount as shall be reasonably necessary to compensate the LEA for the staff and other costs incurred in making direct payment of those charges. The remedies provided to the LEA pursuant to this Paragraph shall not be exclusive. CONTRACTOR shall not include transportation through the use of services or equipment owned, leased or contracted through the LEA unless expressly provided in the Individual Services Agreement for the pupil transported. When CONTRACTOR is a nonpublic agency, CONTRACTOR shall not provide transportation nor subcontract for transportation services for LEA pupil unless the LEA and the CONTRACTOR agree otherwise in writing.

24. INSTRUCTIONAL MINUTES When CONTRACTOR is a nonpublic school, the total number of instructional minutes per school day provided by CONTRACTOR shall be at least equivalent to the number of instructional minutes per school day provided to LEA pupils at like grade level, attending LEA schools, unless otherwise specified in the pupil’s IEP/IFSP, and shall be specified in the LEA pupil’s ISA developed in accordance with the LEA pupil’s IEP/IFSP. For LEA pupils in grades pre-kindergarten through 12, unless otherwise specified in the LEA pupil's IEP/IFSP, the number of instructional minutes, excluding recess, lunch, and passing time, shall be at least the minimum as specified in Education Code Sections 46110-46147, and in no case will be less than the amount as specified in the IEP/IFSP. In addition, the total number of annual instructional minutes shall be at least equivalent to the total number of annual instructional minutes provided to LEA pupils attending LEA schools in like grade level unless otherwise specified in the LEA pupil’s IEP/IFSP. When CONTRACTOR is a nonpublic agency and/or related services provider, the total number of minutes per school day provided by CONTRACTOR shall be specified in the LEA pupil’s ISA developed in accordance with the LEA pupil’s IEP/IFSP.

25. CLASS SIZE When CONTRACTOR is a nonpublic school, CONTRACTOR shall ensure that class size shall not exceed a ratio of one teacher per fourteen (14) pupils. Upon written approval by an authorized LEA representative, class size may be temporarily increased by a ratio of 1 teacher to sixteen (16) pupils when necessary to provide services to pupils with disabilities. For any billing period where the class size has exceeded sixteen (16) pupils for five consecutive school days, the CONTRACTOR shall have a 10% decrease in its approved daily rate for those LEA pupils that exceeded sixteen (16), for those days (over five). In the event a nonpublic school is unable to fill a vacant teaching position responsible for direct instruction to students, and the vacancy has direct impact on the California Department of Education Certification of that school, the nonpublic school shall develop a plan to assure appropriate coverage of student by first utilizing existing certificated staff. The nonpublic school and the LEA may agree to one 30 school day period per contract year


where class size may be increased to assure coverage by an appropriately credentialed teacher. Such an agreement shall be in writing and signed by both parties. This provision does not apply to a nonpublic agency. CONTRACTOR providing special education instruction for individuals with exceptional needs between the ages of three and five years, inclusive, shall also comply with the appropriate instructional adult to child ratios pursuant to California Education Code sections 56440 et seq.

26. CALENDARS The CONTRACTOR shall submit to LEA a school calendar with the total number of billable days not to exceed 180 days for the regular school year, plus extended school year billable days equivalent to the number of days determined by LEA’s extended school year calendar, as determined by the IEP/IFSP team. Billable days shall include only those days that are included in the submitted and approved school calendar, and/or required by the IEP/IFSP for each pupil. CONTRACTOR shall adhere to the requirements for providing Extended School Year as outlined in Title 5, Article 4 of the California Code of Regulations. Unless otherwise specified by the pupils’ IEP/IFSP, educational services shall occur at the school site. When CONTRACTOR is a nonpublic agency, CONTRACTOR shall be provided with a LEA developed/approved calendar; CONTRACTOR herein agrees to observe holidays as specified in the LEA-developed/approved calendar. CONTRACTOR shall provide services pursuant to the LEA-developed/approved calendar, or as specified in the LEA pupil’s IEP/IFSP and ISA. Unless otherwise specified in the LEA pupil’s IEP/IFSP and ISA, CONTRACTOR shall provide related services to LEA pupils on only those days that the LEA pupil’s school of attendance is in session and the LEA pupil attends school. CONTRACTOR shall bill only for services provided on billable days of attendance as indicated on the LEA calendar unless otherwise specified in the LEA pupil’s IEP/IFSP and ISA.

27. DATA REPORTING CONTRACTOR shall agree to provide all data related to student information and billing information with LEA. CONTRACTOR shall agree to provide all data related to any and all sections of this contract and requested by and in the format require by the LEA. CONTRACTOR shall provide the LEA with invoices, attendance reports and progress reports for LEA pupils enrolled in CONTRACTOR’s nonpublic school or nonpublic agency. The LEA shall provide the CONTRACTORS with approved forms and/or format for such data including but not limited to invoicing, attendance reports and progress reports. The LEA may approve use of CONTRACTORS-provided forms at their discretion.

28. LEAST RESTRICTIVE ENVIRONMENT/DUAL ENROLLMENT CONTRACTOR and LEA shall follow all LEA policies and procedures that support Least Restrictive Environment (“LRE”) placement options and/or Dual Enrollment options for pupils to have access to the general curriculum and to be educated with their nondisabled peers to the maximum extent appropriate. CONTRACTOR and LEA shall ensure that LRE placement options are addressed at all IEP/IFSP team meetings regarding pupils for whom ISAs have been or may be executed. This shall include IEP/IFSP team consideration of supplementary aids and services, goals and objectives necessary for placement in the LRE and that may be necessary to enable pupils to transition to less restrictive settings. When an IEP/IFSP team has determined that an LEA pupil should be transitioned into the public school setting, CONTRACTOR shall assist the LEA in implementing the IEP/IFSP team’s recommendations to support the transition.

29. STATEWIDE ACHIEVEMENT TESTING AND HIGH SCHOOL EXIT EXAMINATION CONTRACTOR is subject to the alternative accountability system developed pursuant to Education Code section 52052, in the same manner as public schools. Each LEA pupil placed with CONTRACTOR by the LEA shall be tested, as determined by the pupil’s IEP, by qualified staff of CONTRACTOR in accordance with that accountability program. Contractor shall report the test results to the CDE as required by Education Code section


56366(a)(8)(A). Test results shall be made available to the CONTRACTOR by the LEA, if the results are not sent to the CONTRACTOR by the test publisher or CDE. CONTRACTOR and LEA shall work together to administer all statewide achievement tests and the High School Exit Examination to LEA pupils pursuant to LEA and CDE guidelines. LEA shall provide NPS with the SSID for each LEA pupil. LEA shall cooperate with CONTRACTOR to accommodate CONTRACTOR’s testing window. (Education Code Section 56366(a)(8)(B))

30. ATTENDANCE AT DISTRICT MANDATED MEETINGS CONTRACTOR shall attend District mandated meetings when legal mandates, and/or LEA policy and procedures are reviewed, including but not limited to the areas of: curriculum, high school graduation, standards-based instruction, cultural and linguistic needs of pupils with disabilities, dual enrollment responsibilities, LRE responsibilities, transition services, and standardized testing. LEA shall provide CONTRACTOR with reasonable notice of mandated meetings. Attendance at such meetings does not constitute a billable service hour(s). After attending one meeting during the school year (including Extended School Year), upon request, a CONTRACTOR who is providing NPA services may request payment for services for attending any additional meetings mandated by the LEA. The request for payment will be at the CONTRACTOR’S agreed upon hourly rate.

31. POSITIVE BEHAVIOR INTERVENTIONS CONTRACTOR shall comply with the requirements of Title 5 of the California Code of Regulations sections 3001(c)-(f) and 3052(l)(1-8) regarding positive behavior interventions including, but not limited to: the completion of functional analysis assessments; the development, implementation, monitoring, supervision, modification, and evaluation of behavior intervention plans; and emergency interventions. CONTRACTOR shall designate an individual employed, contracted, and/or otherwise hired by CONTRACTOR as a “behavior intervention case manager (BICM)” as that term is defined in Title 5 of the California Code of Regulations section 3001(e). The BICM shall be trained regarding the SELPA Policy. CONTRACTOR shall maintain a written policy in compliance with Title 5 of the California Code of Regulations section 3052(i) and (k) regarding emergency interventions and Behavioral Emergency Reports. CONTRACTOR shall ensure that all of its staff members are trained annually in crisis intervention and emergency procedures as related to appropriate behavior management strategies. CONTRACTOR shall not authorize, order, consent to, or pay for any of the following prohibited interventions, or any other intervention similar to or like the following: (a) any intervention that is designed to, or likely to, cause physical pain; (b) releasing noxious, toxic, or otherwise unpleasant sprays, mists, or substances in proximity to the LEA pupil’s face; (c) any intervention which denies adequate sleep, food, water, shelter, bedding, physical comfort, or access to bathroom facilities; (d) any intervention which is designed to subject, used to subject, or likely to subject the LEA pupil to verbal abuse, ridicule, or humiliation, or which can be expected to cause excessive emotional trauma; (e) restrictive interventions which employ a device, material, or objects that simultaneously immobilize all four extremities, including the procedure known as prone containment, except that prone containment or similar techniques may be used as a short term emergency intervention by CONTRACTOR’s trained and qualified personnel as allowable by applicable law and regulations; (f) locked seclusion except as allowable by applicable law and regulations; (g) any intervention that precludes adequate supervision of individual; and (h) any intervention which deprives the LEA pupil of one or more of his or her senses, pursuant to California Code of Regulations 3052(l) (1-8).

32. PUPIL DISCIPLINE CONTRACTOR shall maintain and abide by a written policy for pupil discipline that is consistent with state and federal law and regulations. When CONTRACTOR seeks to remove a LEA pupil from his/her current educational placement for disciplinary reasons, CONTRACTOR shall immediately submit a written discipline report to the LEA. Written discipline reports shall include, but not be limited to: the LEA pupil’s name; the time, date, and description of the misconduct; the disciplinary action taken by CONTRACTOR; and the rationale for such disciplinary action. A


copy of the LEA pupil’s behavior plan, if any, shall be submitted with the written discipline report. CONTRACTOR and LEA agree to participate in a manifestation determination at an IEP/IFSP meeting no later than the tenth (10th) day of suspension. LEA shall notify and invite CONTRACTOR representatives to the IEP/IFSP team meeting where the manifestation determination will be made.

33. IEP/IFSP TEAM MEETINGS Upon referral of an LEA pupil to CONTRACTOR, the LEA shall provide CONTRACTOR with a copy of that pupil’s IEP/IFSP, as well as available assessment information, and facilitate, if requested, an observation of the pupil. CONTRACTOR retains the right to decline enrollment of any pupil, unless ordered by the Office of Administrative Hearing (OAH) or a Court of Competent Jurisdiction. CONTRACTOR shall notify the LEA written notification of its intent to decline enrollment of the LEA pupil. An IEP/IFSP team meeting shall be convened at least annually to evaluate: (1) the educational progress of each pupil placed with CONTRACTOR, including all state assessment results pursuant to the requirements of Education Code section 52052; (2) whether or not the needs of the LEA pupil continue to be best met at the nonpublic school; and (3) whether changes to the LEA pupil’s IEP/IFSP are necessary, including whether the pupil may be transitioned to a public school setting. With parent and LEA concurrence, an IEP team may excuse a required IEP team member either from the entire meeting or after the member’s report. Each LEA pupil shall be allowed to provide confidential input to any representative of his or her IEP/IFSP team. Except as otherwise provided in the Master Contract, CONTRACTOR and LEA shall participate in all IEP/IFSP team meetings regarding LEA pupils for whom ISAs have been or may be executed. A CONTRACTOR who is providing NPA services may request payment for services for attending any meeting that occurs after the Annual Review of the IEP/IFSP. At any time during the term of this Master Contract, the parent, the CONTRACTOR or the LEA may request a review of the pupil’s IEP/IFSP, subject to all procedural safeguards required by law, including reasonable notice given to, and participation of, the CONTRACTOR in the meeting. Every effort shall be made to schedule IEP/IFSP team meetings at a time and place that is mutually convenient to parents, CONTRACTOR and LEA. CONTRACTOR shall provide to LEA assessments and written assessment reports by service providers upon request and/or pursuant to LEA policy and procedures. Changes in any LEA pupil’s educational program, including instruction, services, or instructional setting, provided under this Master Contract may only be made on the basis of revisions to the pupil’s IEP/IFSP. In the event that the CONTRACTOR believes the pupil requires a change of placement, the CONTRACTOR may request a review of the pupil’s IEP/IFSP for the purposes of consideration of a change in the pupil’s placement. Pupil is entitled to remain in the last agreed upon and implemented placement unless parent agrees otherwise or an interim alternative educational placement is deemed lawful and appropriate by LEA or OAH.

34. SURROGATE PARENTS

CONTRACTOR shall comply with LEA procedures for obtaining surrogate parents from the LEA.

35. DUE PROCESS PROCEEDINGS CONTRACTOR shall fully participate, without remuneration, in special education due process proceedings related to LEA pupils enrolled in CONTRACTOR’s education program, including mediations and hearings, as requested by LEA and /or OAH. CONTRACTOR shall also fully participate in the investigation and provision of documentation related to any complaint filed with the State of California, the Office of Civil Rights, or any other state and/or federal governmental body or agency.

36. COMPLAINT PROCEDURES CONTRACTOR shall maintain and adhere to its written procedures for responding to parent complaints. These procedures shall include annually notifying and providing parents of LEA pupils with appropriate information (including complaint forms) for the following: (1) Uniform Complaint Procedures pursuant to Title 5 of the California Code of Regulations section 4600 et seq.; (2) Nondiscrimination policy pursuant to Title 5 of the California Code of Regulations section 4960 (a); (3) Sexual Harassment Policy, California Education Code 231.5 (a) (b) (c); (4) Title IX Pupil Grievance Procedure, Title IX 106.8 (a) (d) and 106.9 (a); and (5) Notice of Privacy


Practices in compliance with Health Insurance Portability and Accountability Act (HIPPA). CONTRACTOR shall include verification of these procedures to the LEA.

37. LEA PUPIL PROGRESS REPORTS/REPORT CARDS AND ASSESSMENTS Unless LEA requests in writing that progress reports be provided on a monthly basis, progress reports shall be sent by CONTRACTOR to LEA and parents no later than October 30th, January 30th, April 30th, and July 30th or as otherwise specified on the IEP/IFSP or requested in writing by the LEA, with respect to LEA pupils enrolled in CONTRACTOR’s educational program. An updated report shall be submitted if there is no current progress report when LEA pupil is scheduled for a review by the LEA's IEP/IFSP team or when an LEA pupil’s enrollment is terminated. Payment of invoices may be held until progress reports are provided. A copy of the progress reports/report cards shall be maintained at the CONTRACTOR’s place of business and made available upon request of LEA and/or the LEA pupil’s parent(s). CONTRACTOR shall complete academic or other assessment of the LEA pupil one month prior to the LEA pupil’s annual or triennial review IEP/IFSP team meeting for the purpose of reporting the LEA pupil’s present levels of performance at the IEP/IFSP team meeting as required by state and federal laws and regulations and pursuant to LEA policies, procedures, and/or practices. Supporting documentation, such as test protocols and data collection, shall be made available to LEA upon request. CONTRACTOR shall not charge the LEA pupil’s parent(s) or LEA for the provision of progress reports, report cards, and/or any assessments, interviews, or meetings.

38. TRANSCRIPTS When CONTRACTOR is a nonpublic school, CONTRACTOR, at the close of each semester or upon LEA student transfer, shall prepare transcripts for LEA pupils in grades nine through twelve inclusive, and submit them on LEA approved forms to the LEA pupil’s district of residence, for evaluation of progress toward completion of diploma requirements, or if appropriate, a Certificate of Completion, as specified in LEA Procedures. CONTRACTOR shall submit to the LEA names of LEA pupils and their schools of residence for whom transcripts have been submitted as specified by the LEA.

39. LEA PUPIL CHANGE OF RESIDENCE Within three (3) school days after CONTRACTOR or LEA becomes aware of a LEA pupil’s change of residence, CONTRACTOR shall notify LEA and/or the LEA shall notify CONTRACTOR of the LEA pupil’s change of residence as specified in LEA Procedures. Upon enrollment, CONTRACTOR shall notify parents in writing of the parent’s obligation to notify CONTRACTOR of the LEA pupil’s change of residence. CONTRACTOR shall maintain, and provide upon request by LEA, documentation of such notice to parents. If the LEA pupil’s change of residence is to a residence outside of LEA’s service boundaries or CONTRACTOR fails to follow the procedures specified in this provision, LEA shall not be responsible for the costs of services delivered after the LEA pupil’s change of residence, if CONTRACTOR had knowledge or should reasonably have had knowledge of the LEA pupil’s change of residence.

40. WITHDRAWAL OF LEA PUPIL FROM PROGRAM CONTRACTOR shall immediately report, by telephone, to the LEA when a LEA pupil is withdrawn from school and/or services. CONTRACTOR shall confirm such telephone call on LEA approved forms and submit within three (3) days.

41. PARENT ACCESS CONTRACTOR shall provide for reasonable parental access to LEA pupils and all facilities including, but not limited to, the instructional setting, recreational activity areas, meeting rooms and LEA pupil living quarters, for those parents whose children reside in the living quarters. CONTRACTOR shall comply with any known court orders regarding parental visits and access to LEA pupils. CONTRACTORS operating programs with residential components shall cooperate with a parent’s reasonable request for LEA pupil visits in their home during, but not limited to, holidays and weekends.


42. SERVICES AND SUPERVISION ON PUBLIC SCHOOL CAMPUSES If CONTRACTOR provides services on LEA public school campuses, CONTRACTOR shall comply with Penal Code Section 627.1 et. seq., and LEA procedures regarding visitors to school campuses specified by LEA policy and in the LEA Procedures, and shall follow the procedures of the campus being visited. CONTRACTOR shall be responsible for purchase and provision of the supplies and assessment tools necessary to implement the provision of services on LEA public school campuses.

43. LICENSED CHILDREN’S INSTITUTION CONTRACTORS

If CONTRACTOR is a licensed children’s institution (hereinafter referred to as “LCI”), CONTRACTOR shall adhere to all legal requirements regarding educational placements for LCI pupils as stated in Education Code 56366 (a) (2) (C), 56366.9, Health and Safety Code section 1501.1(b), AB 1858, AB490 (Chapter 862, Statutes of 2003) and the procedures set forth in the LEA Procedures. A LCI shall not require that a pupil be placed in its nonpublic school as a condition of being placed in its residential facility. If CONTRACTOR is a nonpublic, nonsectarian school that is owned, operated by, or associated with a LCI, CONTRACTOR shall provide to LEA, on a quarterly basis, a list of all LEA pupils, including those identified as eligible for special education. For those identified special education pupils, the list shall include: 1) special education eligibility at the time of enrollment, and 2) the educational placement and services specified in each pupil’s IEP/IFSP at the time of enrollment.

44. STATE MEAL MANDATE When CONTRACTOR is a nonpublic school, CONTRACTOR and LEA shall satisfy the State Meal Mandate under California Education Code sections 49530, 49530.5 and 49550.

45. MONITORING CONTRACTOR shall allow access by LEA to its facilities for periodic monitoring of each LEA pupil’s instructional program and shall be invited to participate in the review of each pupil’s progress. LEA shall have access to observe each LEA pupil at work, observe the instructional setting, interview CONTRACTOR, and review each LEA pupil’s records and progress. Such access shall include unannounced monitoring visits. When making site visits, LEA shall initially report to CONTRACTOR's site administrative office. If CONTRACTOR is also a LCI, LEA shall annually evaluate whether CONTRACTOR is in compliance with Education Code section 56366.9 and Health and Safety Code section 1501.1(b). During the term of this Master Contract, CONTRACTOR shall participate in a District Validation Review to be conducted as aligned with the CDE On-site Review or more often if necessary. This review will address programmatic aspects of the Nonpublic School/Agency, compliance with relevant state and federal regulations, and Master Contract compliance. CONTRACTOR shall complete and submit a Nonpublic School/Agency Self-Assessment Checklist submitted as specified in the LEA. CONTRACTOR shall participate in Coordinated Compliance Review (“CCR”) and Self Review in accordance with requirements of CDE. CONTRACTOR will use and follow all LEA forms and procedures required for compliance. CONTRACTOR understands that LEA reserves the right to institute a program audit with or without cause. The program audit may include, but is not limited to, a review of core compliance areas of health and safety; curriculum/instruction; related services; and contractual, legal, and procedural compliance. When CONTRACTOR is a nonpublic school, CONTRACTOR shall prepare a School Accountability Report Card in accordance with California Education Code Section 56366(a)(9) and 33126 and state guidelines.

PERSONNEL 46. FINGERPRINT CLEARANCE REQUIREMENTS


CONTRACTOR shall comply with the requirements of California Education Code section 44237, 35021.1 and 35021.2 including, but not limited to: obtaining clearance from both the California Department of Justice (hereinafter referred to as “CDOJ”) and clearance from the Federal Bureau of Investigation (hereinafter referred to as "FBI") for CONTRACTOR’s employees and volunteers, unless CONTRACTOR determines that the volunteers will have no direct contact with LEA pupils, prior to service with any LEA pupil. CONTRACTOR hereby agrees that CONTRACTOR’s employees and volunteers, unless CONTRACTOR determines that the volunteers will have no direct contact with LEA pupils, shall not come in contact with LEA pupils until CDOJ and FBI clearance are ascertained. CONTRACTOR shall certify in writing to LEA that none of its employees, and volunteers, unless CONTRACTOR determines that the volunteers will have no direct contact with LEA pupils, or contractors who may come into contact with LEA pupils have been convicted of a violent or serious felony as those terms are defined in California Education Code section 44237(h), unless despite the employee’s conviction of a violent or serious felony, he or she has met the criteria to be eligible for employment pursuant to California Education Code section 44237 (i) or (j). In addition, CONTRACTOR shall make a request for subsequent arrest service from the CDOJ as required by California Penal Code section 11105.2.

47. STAFF QUALIFICATIONS CONTRACTOR shall ensure that all individuals employed, contracted, and/or otherwise hired by CONTRACTOR to provide classroom and/or individualized instruction or related services hold a license, certificate, permit, or other document equivalent to that which staff in a public school are required to hold in the service rendered consistent with Education Code section 56366.1(n)(1) and are qualified pursuant to Title 5 of the California Code of Regulations sections 3001(y), 3064 and 3065. Only those nonpublic, nonsectarian schools or agencies located outside of California that employ staff that hold a current valid credential or license to render special education and related services as required by that state shall be eligible to be certified. CONTRACTOR shall comply with personnel standards and qualifications regarding instructional aides and teacher assistants respectively pursuant to Federal requirements and California Education Code sections 45340 et seq. and 45350 et seq. CONTRACTOR shall comply with all laws and regulations governing the licensed professions, including but not limited to, the provisions with respect to supervision. Notwithstanding the foregoing, if current license or credential documents are not available through no fault of the NPS/A, timely application having theretofore been made, this Master Contract shall remain in effect until such documents are made available to the NPS/A from the Consumer Affairs Department or the Commission on Teacher Credentialing. The NPS/A shall in turn submit copies of same to the LEA within five (5) business days of receipt by the NPS/A.

48. VERIFICATION OF LICENSES, CREDENTIALS AND OTHER DOCUMENTS CONTRACTOR shall submit to LEA a staff list, and copies of all current licenses, credentials, permits and/or other documents, which entitle the holder to provide special education and/or related services by individuals employed, contracted, and/or otherwise hired by CONTRACTOR. CONTRACTOR shall notify the CDE and the LEA in writing as specified in the LEA Procedures and CDE within forty-five (45) days when personnel changes occur which may affect the provision of special education and/or related services to LEA pupils as specified in the LEA Procedures. Notwithstanding the foregoing, if current license or credential documents are not available through no fault of the NPS/A, timely application having theretofore been made, this Master Contract shall remain in effect until such documents are made available to the NPS/A from the Consumer Affairs Department or the Commission on Teacher Credentialing. The NPS/A shall in turn submit copies of same to the LEA within five (5) business days of receipt by the NPS/A. CONTRACTOR shall monitor the status of licenses, credentials, permits and/or other documents for all individuals employed, contracted, and/or otherwise hired by CONTRACTOR to provide special education services to LEA students. CONTRACTOR shall provide to LEA updated information regarding the status of licenses, credentials, permits and/or other documents as specified in LEA Procedures. CONTRACTOR will be considered to be in breach of this contract for any service provided by an unqualified provider or one who has an expired credential. In such an event, the provider shall be paid at 70% of the agreed upon rate.


49. STAFF ABSENCE

When CONTRACTOR is a nonpublic school and CONTRACTOR’s classroom teacher is absent, CONTRACTOR shall provide an appropriately credentialed substitute teacher in the absent teacher’s classroom in accordance with California Education Code section 56061. CONTRACTOR shall provide to LEA documentation of substitute coverage on LEA substitute teacher log. Substitute teachers shall remain with their assigned class during all instructional time. LEA shall not be responsible for payment for instruction and/or services when an appropriately credentialed substitute teacher is not provided. If a teacher is absent and a non-qualified substitute has been provided, CONTRACTOR will notify the LEA immediately. The LEA will determine how to address the denial of FAPE. When CONTRACTOR is a nonpublic agency, and CONTRACTOR’s service provider is absent, CONTRACTOR shall provide a qualified (as defined in section eight (8) of this Master Contract and as determined by LEA) substitute, unless LEA provides appropriate coverage in lieu of CONTRACTOR’s service providers. LEA will not pay for services unless a qualified substitute is provided and/or CONTRACTOR provides a mutually agreed upon plan evidencing the provision of “make-up” services by a qualified service provider. This plan must be submitted within ten (10) school days of the initial provider’s absence. CONTRACTOR shall not “bank” or “carry over” make up service hours under any circumstances, unless otherwise agreed to in writing by CONTRACTOR and LEA.

HEALTH AND SAFETY MANDATES 50. HEALTH AND SAFETY

CONTRACTOR shall comply with all applicable federal, state, local, and LEA laws, regulations, ordinances, policies, and procedures regarding pupil and employee health and safety. CONTRACTOR shall comply with the requirements of California Education Code sections 35021 et. seq. regarding the examination of CONTRACTOR’s employees and volunteers for tuberculosis. CONTRACTOR shall provide to LEA documentation for each individual volunteering, employed, contracted, and/or otherwise hired by CONTRACTOR of such compliance before an individual comes in contact with an LEA pupil. CONTRACTOR will comply with the requirements of California Education Code section 35021 et seq., regarding preventing registered sex offenders from volunteering and to request fingerprinting clearance of volunteers. CONTRACTOR shall comply with OSHA Blood Borne Pathogens Standards, Title 29 Code of Federal Regulations (CFR) section 1910.1030, when providing medical treatment or assistance to a pupil. CONTRACTOR further agrees to provide annual training regarding universal health care precautions and to post required notices in areas designated in the California Health and Safety Code.

51. FACILITIES, FACILITIES MODIFICATIONS AND FIRE DRILLS a. Facilities

CONTRACTOR shall provide special education and/or related services to LEA pupils in facilities that comply with all applicable federal, state, and local laws, regulations, and ordinances related to, but not limited to: disability access; fire, health, sanitation, and building standards and safety; fire warning systems; zoning permits; and occupancy capacity. CONTRACTOR shall be responsible for any structural changes and/or modifications to CONTRACTOR’s facilities as required complying with applicable federal, state, and local laws, regulations, and ordinances.

b. Fire Drills When CONTRACTOR is a nonpublic school, CONTRACTOR shall conduct fire drills monthly for elementary and intermediate students and twice per school year for secondary students, as required by Title 5 California Code of Regulations, Section 550.

52. ADMINISTRATION OF MEDICATION

CONTRACTOR shall comply with the requirements of California Education Code section 49423 when CONTRACTOR serves an LEA pupil that is required to take prescription and/or over-the-counter medication during the school day. CONTRACTOR may designate personnel to assist the LEA pupil with the administration of


such medication after the LEA pupil’s parent(s) provides to CONTRACTOR: (a) a written statement from a physician detailing the type, administration method, amount, and time schedules by which such medication shall be taken; and (b) a written statement from the LEA pupil’s parent(s) granting CONTRACTOR permission to administer medication(s) as specified in the physician’s statement. CONTRACTOR shall maintain, and provide to LEA upon request, copies of such written statements. CONTRACTOR shall maintain a written log for each LEA pupil to whom medication is administered. Such written log shall specify the LEA pupil’s name; the type of medication; the date, time, and amount of each administration; and the name of CONTRACTOR’s employee who administered the medication. Any change in medication type, administration method, amount or schedule must be authorized by both a licensed physician and parent.

53. INCIDENT/ACCIDENT REPORTING CONTRACTOR shall submit within 24 hours by mail, any accident or incident report to the LEA. CONTRACTOR shall properly submit required accident or incident reports pursuant to the procedures specified in LEA Procedures.

54. MANDATED REPORTING REQUIREMENTS CONTRACTOR hereby agrees to annually train all staff members, including volunteers, so that they are familiar with and agree to adhere to its own child and dependent adult abuse reporting obligations and procedures as specified in California Penal Code section 11164 et seq. To protect the privacy rights of all parties involved (i.e., reporter, child and alleged abuser), reports will remain confidential as required by law and professional ethical mandates. A written notice acknowledging the legal requirements of such reporting and verification of staff adherence to such reporting shall be submitted to the LEA. CONTRACTOR agrees to provide annual training to all employee and volunteer staff regarding mandated child abuse reporting laws, and shall maintain documentation, signed by each staff member receiving such training. CONTRACTOR agrees that its obligations to report incidents of abuse or neglect to the LEA are in addition to, and not in lieu of, CONTRACTOR’s obligation to immediately report suspected abuse or neglect to the appropriate public authorities. CONTRACTOR shall maintain confidential records of any report of suspected child abuse and shall inform the LEA by facsimile or mail within 24 hours of becoming aware of circumstances including, but not limited to allegations of abuse involving a staff member or school volunteer. CONTRACTOR shall notify the LEA of general concerns regarding the health and safety of a pupil that may impact the pupil’s educational program, including the need for mental health services, injuries requiring medical attention or injuries resulting from physical restraint.

55. SEXUAL HARASSMENT CONTRACTOR shall have a Sexual and Gender Identity harassment policy that clearly describes the kinds of conduct that constitutes sexual harassment and that is prohibited by the CONTRACTOR’s policy, as well as federal and state law. The policy should include procedures to make complaints without fear of retaliation, and for prompt and objective investigations of all sexual harassment complaints. CONTRACTOR further agrees to provide annual training to all employees regarding the laws concerning sexual harassment and related procedures.

56. REPORTING OF MISSING CHILDREN CONTRACTOR assures LEA that all staff members, including volunteers, are familiar with and agree to adhere to requirements for reporting missing children as specified in California Education Code section 49370. A written statement acknowledging the legal requirements of such reporting and verification of staff adherence to such reporting shall be properly submitted to the LEA. The written statement shall be submitted as specified by the LEA.

FINANCIAL

57. ENROLLMENT, CONTRACTING, SERVICE TRACKING, ATTENDANCE REPORTING, AND

BILLING PROCEDURES


CONTRACTOR shall assure that the school or agency has the necessary financial resources to provide an appropriate education for the children enrolled and will distribute those resources in such a manner to implement the IEP/IFSP for each and every child. CONTRACTOR shall be paid for the provision of special education and/or related services specified in the LEA pupil’s IEP/IFSP and ISA. All payments by LEA shall be made in accordance with the terms and conditions of this Master Contract. CONTRACTOR shall maintain registers for the basic education program and each related service. Original attendance forms shall be completed by the actual service provider whose signature shall appear on such forms and shall be available for review, inspection, or audit by LEA during the effective period of this contract and for a period of five (5) years after the date of origination. CONTRACTOR shall verify the accuracy of minutes of reported attendance that is the basis of services being billed for payment. CONTRACTOR shall submit accurate and timely invoices and related documents to LEA for payment, for each calendar month when education or related services were provided to an LEA student. Invoices shall be submitted no later than thirty (30) days after the end of the attendance accounting period in which the services were rendered. LEA shall make payment to CONTRACTOR based on the number of billable days of attendance and hours of service at rates specified in this contract within forty-five (45) days of LEA’s receipt of properly submitted hard copy of invoices prepared and submitted as specified in California Education Code Section 56366.5. CONTRACTOR shall correct deficiencies and submit rebilling invoices no later than thirty (30) calendar days after the invoice is returned by LEA. LEA shall pay properly submitted re-billing invoices no later than forty-five (45) days from the date a completely corrected re-billing invoice is received by LEA. If the LEA fails to comply with the provision of payment within 45 days of receipt of the request for payment of services, the CONTRACTOR may require the LEA to pay an additional amount of 1-1/2 percent of the unpaid balance per month until full payment is made (California Education Code 56366.6 (b)). Upon written notification of dispute, CONTRACTOR shall not apply additional charges to the disputed bill until the matter is resolved.

58. RIGHT TO WITHHOLD PAYMENT LEA may withhold payment to CONTRACTOR when: (a) CONTRACTOR has failed to perform, in whole or in part, under the terms of this contract; (b) CONTRACTOR was overpaid by LEA as determined by inspection, review, and/or audit of its program, work, and/or records; (c) CONTRACTOR has failed to provide supporting documentation with an invoice, as required by Section 57; (d) education and/or related services are provided to LEA pupils by personnel who are not appropriately credentialed, licensed, or otherwise qualified; (e) LEA has not received prior to school closure or contract termination, all documents concerning one or more LEA pupils enrolled in CONTRACTOR’s educational program; (f) CONTRACTOR fails to confirm a pupil’s change of residence to another district or confirms the change or residence to another district, but fails to notify LEA with five (5) days of such confirmation; or (g) CONTRACTOR receives payment from Medi-Cal or from any other agency or funding source for a service provided to a LEA pupil. The amount which may be withheld by LEA with respect to each of the subparagraphs of the preceding paragraph are as follows: (a): the value of the service CONTRACTOR failed to perform; (b): the amount of overpayment; (c): the entire portion of the invoice for which satisfactory documentation has not been provided by CONTRACTOR (d): the amount invoiced for services provided by the individual not appropriately credentialed, licensed, or otherwise qualified; (e): the proportionate amount of the invoice related to the applicable pupil for the time period from the date of the violation occurred and until the violation is cured; or (f): the amount paid to CONTRACTOR by Medi-Cal or another agency or funding source for the service provided to the LEA pupil. If LEA determines that cause exists to withhold payment to CONTRACTOR, LEA shall, within ten (10) business days of receipt of such invoice, provide to CONTRACTOR written notice that LEA is withholding payment. Such notice shall specify the basis or bases for LEA’s withholding payment and the amount to be withheld. Within thirty (30) days from the date of receipt of such notice, CONTRACTOR shall take all necessary and appropriate action to correct the deficiencies that form the basis for LEA’s withholding payment or submit a written request for extension of time to correct the deficiencies. Upon receipt of CONTRACTOR’s written request showing good


cause, LEA shall extend CONTRACTOR’s time to correct deficiencies (usually an additional thirty (30) days), otherwise payment will be denied. If after subsequent request for payment has been denied and CONTRACTOR believes that payment should not be withheld, CONTRACTOR shall send written notice to LEA specifying the reason it believes payment should not be withheld. LEA shall respond to CONTRACTOR’s notice within thirty (30) business days by indicating that a warrant for the amount of payment will be made or stating the reason LEA believes payment should not be made. If LEA fails to respond within thirty (30) business days or a dispute regarding the withholding of payment continues after the LEA’s response to CONTRACTOR’s notice, CONTRACTOR shall invoke the following escalation policy. a. Persons involved after forty-one (41) business days: If CONTRACTOR notifies LEA that the dispute has

not been resolved by the LEA Specialist, LEA’s Administrator will become involved and shall attempt to resolve the dispute. The LEA Coordinator shall respond to the CONTRACTOR in writing within ten (10) business days.

b. Persons involved after fifty-one (51) business days: If CONTRACTOR notifies LEA that the dispute has not been resolved by the LEA Administrator, the SELPA Director shall become involved. The SELPA Director shall respond to the CONTRACTOR in writing within ten (10) business days. This shall be the final LEA determination regarding the withholding of payment.

c. Persons involved after sixty-one (61) business days: Dispute Resolution, as defined in the SELPA’s Local Plan, shall be followed.

If the dispute has not been resolved through the SELPA’s Dispute Resolution process, the party claiming injury may seek legal or CDE redress, or may submit, if mutually agreed to in writing by the parties, the matter to binding arbitration by an arbitrator or arbitration service agreed upon by the parties. Each party shall be responsible for their own fees for arbitration, if applicable. The parties agree that this Master Contract provision dealing with Master Contract disputes does not alter the parties’ right to bring action in accordance with the applicable statute of limitations under state or federal law.

59. PAYMENT FROM OUTSIDE AGENCIES CONTRACTOR shall notify LEA when Medi-Cal or any other agency is billed for the costs associated with the provision of special education and/or related services covered by this Master Contract or the ISA to LEA pupils. Upon request, CONTRACTOR shall provide to LEA any and all documentation regarding reports, billing, and/or payment by Medi-Cal or any other agency for the costs associated with the provision of special education and/or related services covered by this Master Contract or ISA to LEA pupils.

60. PAYMENT FOR ABSENCES Two accounting/billing options are offered at the discretion of the LEA: “Excused Absence” or “Positive Attendance.” In neither case will CONTRACTOR bill for any absences during Extended School Year (ESY).

Excused Absence:

No later than the 8th consecutive day of a pupil’s absence, CONTRACTOR shall notify LEA of such absence. If CONTRACTOR fails to provide such notice by the 8th day of consecutive absence, CONTRACTOR shall not be compensated for services delivered during continuing absence after the 8th consecutive day of absence. The LEA shall not be responsible for payment for more than eight (8) cumulative days of excused absences in one semester unless a written time extension is granted by LEA. LEA shall not be responsible for payment for days of unexcused absences. All excused absences must be verified and a copy must be submitted to LEA with the monthly invoice. All documentation must be kept for at least five (5) years from the date of origination. Only the individuals listed below may verify the reason for absence:

1. School or public health nurse


2. Physician 3. Principal 4. Teacher 5. School employee assigned to make such verification 6. Student eighteen years of age or over 7. Parent

Any reasonable method which established the reason for the absence may be used: Written note from parent, guardian, representative or adult pupil (over 18 or emancipated) Telephone conversation with parent, guardian, representative, or adult pupil (over 18 or emancipated) Standards for excused absences are defined in the education code. Contractor is responsible for verification of excused absence in accordance with current requirements.

Positive Attendance: A factor of 1.055 shall be applied to all approved rates when a Positive Attendance method is used. Actual days of attendance without exception shall be counted as a unit of service.

NONPUBLIC AGENCY PUPIL ABSENCE If CONTRACTOR is a nonpublic agency, it shall notify LEA of the absence of an LEA pupil no later than the fifth consecutive service day of the pupil’s absence, as specified in the LEA Procedures. A unit of service for payment purposes shall not be credited for an excused absence when CONTRACTOR is provided 24 hours advance verbal notification of the pupil’s absence. A unit of service for payment purposes shall not be credited to CONTRACTOR for CONTRACTOR’S staff development days.

61. INSPECTION AND AUDIT The CONTRACTOR shall maintain and the LEA shall have the right to examine and audit all of the books, records, documents, accounting procedures and practices and other evidence that reflect all costs claimed to have been incurred or fees claimed to have been earned under this Master Contract. CONTRACTOR shall provide access to LEA to all records including, but not limited to: pupil records as defined by California Education Code section 49061(b). CONTRACTOR shall make available to LEA all budgetary information including operating budgets submitted by CONTRACTOR to LEA for the relevant contract period being audited. CONTRACTOR shall provide access to LEA to all records including, but not limited to: student records as defined by California Education Code section 49061(b); registers and roll books of teachers; daily service logs and notes or other documents used to record the provision of related services; Medi-Cal/daily service logs and notes and other documents used to record provision of services provided by instructional assistants, behavior intervention aides, bus aides, and supervisors; absence verification records (parent/doctor notes, telephone logs, and related documents); bus rosters; staff lists specifying credentials held, business licenses held, documents evidencing other qualifications, social security numbers, dates of hire, and dates of termination; staff time sheets; non-paid staff and volunteer sign-in sheets; transportation and other related service subcontracts; school calendars; bell/class schedules; liability and worker’s compensation insurance policies; state nonpublic school and/or agency certifications; marketing materials; by-laws; lists of current board of directors/trustees, if incorporated; statements of income and expenses; general journals; cash receipts and disbursement books; general ledgers and supporting documents; federal/state payroll quarterly reports; and bank statements and canceled checks or facsimile thereof. Such access shall include unannounced inspections by LEA. CONTRACTOR shall make available to LEA all budgetary information including operating budgets submitted by CONTRACTOR to LEA for the relevant contract period being audited. CONTRACTOR shall make all records, or copies of records, available at either the office of the LEA or at the CONTRACTOR’s offices (to be specified by LEA) at all times and without charge. All records shall be provided to LEA within) ten (10) working days of a written request from LEA. CONTRACTOR shall, at no cost to LEA,


provide assistance for such examination or audit. LEA’s rights under this section shall also include access to CONTRACTOR’s offices for purposes of interviewing CONTRACTOR’s employees. If any document or evidence is stored in an electronic form, a hard copy shall be made available to the LEA, unless the LEA agrees to the use of the electronic format. CONTRACTOR may request from the LEA an extension of time to comply with any records request, which shall not be unreasonably withheld. If an inspection, review, or audit by the LEA, a state agency, a federal agency, and/or an independent agency/firm determines that the CONTRACTOR or the LEA owes the other monies as a result of over billing, underpayment, or failure to perform, in whole or in part, any of its obligations under this Master Contract, the party owed money shall provide to the other party written notice demanding payment and specifying the basis or bases for such demand. Unless otherwise agreed in writing, the party that owes money shall make such payment within thirty (30) days of receipt of the written notice demanding payment. In the event that a party from whom payment is demanded disputes that any payment is owed, the matter shall be resolve in accordance with the dispute resolution section of this Master Contract. The attached rate schedule limits the number of LEA students that may be enrolled and maximum dollar amount of the contract. It may also limit the maximum number of students that can be provided specific services. Per diem rates for LEA students whose IEPs authorize less than a full instructional day shall be adjusted proportionally. Special education and/or related services offered by CONTRACTOR, shall be provided by qualified personnel as per State and Federal law, and the codes and charges for such educational and/or related services during the term of this contract, shall be as stated in Section 62.


RATE SCHEDULE 62. CONTRACTOR Per CDE Certification, total enrollment may not exceed: ____________ RATE SCHEDULE. Special education and/or related services offered by CONTRACTOR and the charges for such educational and/or related services during the term of this contract shall be as follows:

Rate PeriodA. Basic Education Program/Special Education Instruction Basic Education Program/Dual Enrollment* *Per Diem rates for LEA pupils whose IEP/IFSPs authorize less than a full instructional day shall be adjusted proportionally. In such cases only, the adjustments in basic rate shall be based on the percentage of a 240-minute instructional day. B. Related Services

(1) a. Transportation – Round Trip b. Transportation – One Way c. Transportation-Dual Enrollment d. Parent* (2) a. Educational Counseling – Individual b. Educational Counseling – Group of ____ c. Counseling – Parent (3) a. Adapted Physical Education – Individual b. Adapted Physical Education – Group of ____ c. Adapted Physical Education – Group of ____ (4) a. Language and Speech Therapy – Individual b. Language and Speech Therapy – Group of 2 c. Language and Speech Therapy – Group of 3 d. Language and Speech Therapy – Per diem e. Language and Speech - Consultation Rate (5) a. Additional Adult Assistance - Individual

(must be authorized on IEP/IFSP)

b. Additional Adult Assistance – Group of 2 c. Additional Adult Assistance – Group of 3 (6) Intensive Special Education Instruction, by credentialed special

education teacher

(7) a. Occupational Therapy – Individual b. Occupational Therapy – Group of 2 c. Occupational Therapy – Group of 3 d. Occupational Therapy – Group of 4 - 7 e. Occupational Therapy - Consultation Rate (8) Physical Therapy (9) a. Behavior Intervention – BII b. Behavior Intervention – BID Provided by: _________________________ _________________________ (10) Nursing Services (11) Other: Psychological Services other than Assessment and IEP (12) Home or Hospital Instruction (13) Residential Placement Services: a. Educationally Related Mental Health b. Board and Care (14) Other


The parties hereto have executed this Contract by and through their duly authorized agents or representatives. This contract is effective on the 1st day of July 2012, and terminates at 5:00 p.m. on June 30, 2013, unless sooner terminated as provided herein. CONTRACTOR

SCHOOL DISTRICT/SELPA

Signature Date

Signature Date

Signature Date

Name and Title of Authorized Representative

Name and Title of Authorized Representative:

Notices to CONTRACTOR shall be addressed to: Name

Notices to LEA shall be addressed to:

Address Address

City State Zip City State Zip

Phone:

Fax:

E-mail:

Website:

Phone:

Fax:

E-mail:

Website:


Board Agenda Item


Subject: Department:

Contract with WestEd Reading Apprenticeship Improving Secondary Superintendent Education (RAISE) at JLHS - Essentials #1, 3 & 4

Action Requested:

The Board of Education is requested to approve the contract with WestEd (RAISE) at JLHS.

Discussion:

WestEd is a non-profit educational research, development, and service agency, providing evidence-based and field-tested high quality professional development for middle and high school teachers in New Haven Unified School District (NHUSD). WestEd will provide 10 days of professional development and onsite coaching in Reading Apprenticeship, (RA) for 9-12th grade English/language arts, social science and science teachers during the 2013-14 academic year. RA has been a successfully implemented in NHUSD high schools. In order to continue our work with literacy support, the District requests that the Board approve the 2013-14 contract with WestEd for a total cost of $20,000.

Financial Summary:

$20,000 via RTT-D Grant funds.

Prepared By: Lisa Metzinger Department Approval: Kari McVeigh

Superintendent Approval: Kari McVeigh .

AGREEMENT FOR SERVICES AS AN INDEPENDENT CONSULTANT

This Agreement delineates the contract between the New Haven School District and WestEd, hereafter referred to as "Consultant," for the 2013-2014 school year.

1. Agreement for Services. New Haven Schools (hereafter "The District") operates as an Independent District and agrees to engage the Consultant for services listed below:

Dates of Services: July 2013 – June 2014 Description of Services: RAISE: WestEd, a non-profit educational research, development, and

service agency, will provide evidence-based and field-tested high quality professional development for middle and high school teachers in the District. WestEd’s Strategic Literacy

2. Compensation. The District agrees to pay the Consultant for services rendered pursuant to this agreement, fifteen (10) days at the fixed price of $20,000 total for entire duration of project.

3. Relationship of Parties. The parties intend that the Consultant, in performing specified services, shall in collaboration with The District act as an independent contractor and shall have control of his/her work and the manner in which it is performed. The Consultant shall be free to contract for similar services to be performed for other employers while he/she is under contract with The District. Consultant is not to be considered an agent or employee of The District and is not entitled to participate in any pension plans, bonus, stock, or similar benefits provided for its employees.

4. Liability. Consultant shall be responsible for performing the work under this Agreement in a safe, skillful, professional manner. All work shall be done at Consultant's risk.

5. Control of Work. Consultant shall, in conjunction with The District, have control of the manner and means of performing this Agreement and shall complete it according to his/her own means and methods of work.

6. Materials Use and Authorization. All original curricular materials provided in conjunction with consultant services are authorized for use by The District only and remain exclusively the intellectual property of the authors.

7. Right of Cancellation of Service Agreement. It is the right of The District to cancel this service agreement without cause by providing written notice of cancellation to the Consultant within five (5) days of the termination of services. This cancellation may be due to the availability of fiscal resources. This agreement is made this 18th of June, 2013 by and between New Haven School District and RAISE WestEd. The parties hereby agree to the terms, provisions and of this agreement as stated:

District Representative Consultant

Signed by: _________________________ Signed by: ___________________________ Arlando Smith ____________________________________ Printed Name Printed Name Title: Chief Academic Officer_________ EIN Number.:


Board Agenda Item


Subject: Department:

Approval of Consultant Services Agreement with Cathleen Kral - Superintendent

Essential #1, 3 & 4

Action Requested:

The Board of Education is requested to approve the consultant services agreement with Cathleen Kral for 2013-2014 school year.

Discussion:

Cathleen Kral will provide 15 days of professional development in Reading Apprenticeship, (RA) for 7-12th grade English/language arts, social science and science teachers. RA is a research based instructional program that has been shown to develop and refine instructional practice and improve student outcomes. RA has been successfully implemented in NHUSD high schools. Assisting in this professional development will be two highly experienced District RA Teachers whose facilitation and coaching skills will be developed by Ms. Kral as part of her work. Ms. Kral and the teachers will form a Reading Apprenticeship team that will provide onsite coaching and professional development for our middle schools during the 2013 – 2014 school year. In addition to developing RA skills among our teachers to improve student achievement, the professional development will build capacity among participants so that lead teachers may be coaches and trainers of others going forward.

In order to continue our work with literacy support, the District requests that the Board approve the 2013-14

contact with Cathleen Kral for a total cost of $29,500.

A copy of the contract is attached.

Financial Summary:

Overall cost of $29,500 to be funded via RTT-D grant funds.

Prepared By: Lisa Metzinger Department Approval: Kari McVeigh


AGREEMENT FOR SERVICES AS AN INDEPENDENT CONSULTANT

This Agreement delineates the contract between the New Haven School District and Cathleen Kral,

hereafter referred to as "Consultant," for the 2013-2014 school year.

1. Agreement for Services. New Haven Schools (hereafter "The District") operates as an Independent

District and agrees to engage the Consultant for services listed below.

2. Compensation. The District agrees to pay the Consultant for services rendered pursuant to this

agreement, twenty (15) days at the rate of $1,500 per day, plus expenses for an overall total not to exceed

$29,500. Expenses include transportation (air fare, car rental, and parking expenses) and meals.

3. Relationship of Parties. The parties intend that the Consultant, in performing specified services, shall in

collaboration with The District, Division of Teaching and Learning, act as an independent contractor and shall

have control of his/her work and the manner in which it is performed. The Consultant shall be free to contract

for similar services to be performed for other employers while he/she is under contract with The District.

Consultant is not to be considered an agent or employee of The District and is not entitled to participate in any

pension plans, bonus, stock, or similar benefits provided for its employees.

4. Liability. Consultant shall be responsible for performing the work under this Agreement in a safe,

skillful, professional manner. All work shall be done at Consultant's risk.

5. Control of Work. Consultant shall, in consultation with the Division of Teaching and Learning of the

District, have control of the manner and means of performing this Agreement and shall complete it according to

his/her own means and methods of work.

6. Right of Cancellation of Service Agreement. It is the right of The District to cancel this service

agreement without cause by providing written notice of cancellation to the Consultant within five (5) days of the

termination of services. This cancellation may be due to the availability of fiscal resources.

This agreement is made this 18th day of June, 2013 by and between New Haven School District and

Cathleen Kral. The parties hereby agree to the terms, provisions and of this agreement as stated:

District Representative Consultant Signed by: Signed by: Arlando Smith Cathleen Kral Printed Name Printed Name

Title: Chief Academic Officer SSN: XXX-XX-6711


Board Agenda Item


Subject: Department: Superintendent

Approval of Agreement For Services As An Independent Consultant – Rick LaPlante, Essential #6

Action Requested:

The Board of Education is requested to approve an Agreement For Services As An Independent Consultant between New Haven Unified School District and Rick LaPlante.

Discussion:

The attached Agreement for Services As An Independent Consultant is so that Rick LaPlante can provide consultant services for Board Briefs, New Haven News, Parent Handbooks, etc. for the 2013-14 fiscal year.

Financial Summary:

The cost of this consultant service will be paid from General Funds, not to exceed $26,000.

Prepared By: Akur Varadarajan Superintendent Approval: Kari McVeigh

H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\BAI-ConsultantContract-RickLaPlante.docx


AGREEMENT FOR SERVICES AS AN

INDEPENDENT CONSULTANT

This Agreement delineates the contract between the New Haven School District and Rick LaPlante, hereafter referred to as "Consultant," for the 2013-2014 school year. 1. Agreement for Services. New Haven Schools (hereafter "The District") operates as an Independent District and agrees to engage the Consultant for services as a consultant for Board Briefs, New Haven News, Parent Handbooks, etc. 2. Compensation. The District agrees to pay the Consultant for services rendered pursuant to this agreement, for an amount not to exceed $26,000. 3. Relationship of Parties. The parties intend that the Consultant, in performing specified services, shall in collaboration with the Superintendent’s Office, act as an independent contractor and shall have control of his/her work and the manner in which it is performed. The Consultant shall be free to contract for similar services to be performed for other employers while he/she is under contract with The District. Consultant is not to be considered an agent or employee of The District and is not entitled to participate in any pension plans, bonus, stock, or similar benefits provided for its employees. 4. Liability. Consultant shall be responsible for performing the work under this Agreement in a safe, skillful, professional manner. All work shall be done at Consultant's risk. 5. Control of Work. Consultant shall, in consultation with the Superintendent’s Office, have control of the manner and means of performing this Agreement and shall complete it according to his/her own means and methods of work. 6. Right of Cancellation of Service Agreement. It is the right of The District to cancel this service agreement without cause by providing written notice of cancellation to the Consultant within five (5) days of the termination of services. This cancellation may be due to the availability of fiscal resources. This agreement is made this 18th day of June, 2013 by and between New Haven School District and Rick LaPlante. The parties hereby agree to the terms, provisions and of this agreement as stated: District Representative Consultant Signed by: Signed by: Kari McVeigh Rick LaPlante Printed Name Printed Name

Title: Superintendent SSN: ****


Board Agenda Item



Budget Calendar: 2013-14, Essential #6

Action Requested:

The Board of Education is requested to approve the Budget Calendar for fiscal year 2013-14.

Discussion: Attached is the recommended budget calendar for the 2013-14 fiscal year, which relates to revising the 2013-14 budget and developing the 2014-15 budget.

Financial Summary:


Superintendent Approval: Kari McVeigh H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\BudgetCalendar2013-14.docx

H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\BudgetCalendar2013-14.docx Page 1 of 2

NEW HAVEN UNIFIED SCHOOL DISTRICT BUDGET CALENDAR

FISCAL YEAR REVISION – 2013-14 BUDGET DEVELOPMENT – 2014-15

July 1, 2013 – August 31, 2013

As per Education Code (EC) section 42127, revise adopted budget revenues and expenditures within 45 days after the Governor signs the annual Budget Act.

Close books for fiscal year 2012-13

August 31, 2013 – September 14, 2013

Present final figures for 2012-13 in the report titled “Unaudited Actuals”.

Update the 2013-14 budget based upon budget adjustments.

September 14, 2013 – October 31, 2013

Update the 2013-14 Budget.

Review and revise all categorically funded projects based on final funding grants.

Begin preliminary work on the First Interim Budget Report for the 2013-14 budget.

October 31, 2013 – December 14, 2013

Prepare all necessary documentation to submit the First Interim Budget Report to the Board in December 2013.

Update statistical information to support budget assumptions.

December 15, 2013 – January 31, 2014

Update budgets and review enrollment projections to prepare for Second Interim Budget Report.

Complete a revision of the school basic allowance accounts based upon CBEDS.

Review of the Governor’s January Budget Message.

H:\BOARD AGENDA ITEMS\2012-13\12.1 JUN 18 2013\BudgetCalendar2013-14.docx Page 2 of 2

December 15, 2013 – January 31, 2014 (Continued) Begin preliminary work on detailed documentation of data needed to develop

general fund, and all other fund budgets for 2014-15.

February 2, 2014 – March 3, 2014

Prepare all necessary documentation to develop a Second Interim Budget Report to the Board in March.

Complete gathering information for the conceptual development of budget for 2014-15 for all funds.

March 3, 2014 – May 16, 2014

Prepare all necessary documentation and submit the Second Interim Budget Report.

Review the 2013-14 fiscal year budget for all funds, updating accounts based upon the most recent data available.

Recommend approval of budget revisions to adjust the 2013-14 budget to the anticipated expenditure patterns.

Review of the Governor’s May Revise budget and adopt changes to budget planning model for 2014-15.

June 2014

Present updated 2013-14 budget.

Proposed 2014-15 budget for final adoption.

agenda new haven unified school district board room ...€¦ · meeting date: june 18, 2013...

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