agenda municipality of south dundas eighty-ninth meeting ...sep 09, 2017 · proposed...

AGENDA

Municipality of South Dundas

Eighty-Ninth Meeting of the Sixth Council

34 Ottawa Street Morrisburg ON

Tuesday, September 19, 2017 6:00 PM

Page

1. CALL TO ORDER

2. CONFIRMATION OF AGENDA

a) Additions, Deletions or Amendments

All matters listed under Consent Agenda, are considered

to be routine and will be enacted by one motion. Should

a Council member wish an alternative action from the

proposed recommendation, the Council member shall

request that this matter be moved to the appropriate

section at this time.

3. DECLARATION OF PECUNIARY INTEREST AND THE

GENERAL NATURE THEREOF

4. ADOPTION OF MINUTES

a) September 5, 2017 5 - 9

5. GENERAL CONSENT

a) Ontario Power Generation - Public Community Meeting

Action Recommended:

That Council receive and file for information.

10 - 12

b) TransCanada Letter

Action Recommended:


13

c) TransCanada - Suspension of Project Applications

Action Recommended:


14

d) Ministry of Community Safety and Correctional Services 15

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- EMCPA

Action Recommended:


e) Ministry of Natural Resources and Forestry - Algonquin

Land Claim

Action Recommended:


16 - 18

f) Resident Correspondence - Fire Complaint Invoice

Action Recommended:

That Council receive and refer back to staff.

19

g) Resident Correspondence - Proposed Closure of Eastern

portion of Broken Second Road

Action Recommended:


20 - 25

h) Galop Canal Iroquois Landing Marina Minutes

Action Recommended:


26

i) Project Status Update

Action Recommended:


27

j) Fire & Emergency Services - Fire & Emergency Services

Key Information Report - Bill 148

Action Recommended:


28 - 29

6. PUBLIC MEETING

a) Zoning By-Law Amendment - 10809 County Road

40/Stampville Road

30 - 31

b) Zoning By-Law Amendment - 4289 County Road

31/Bank Street

32 - 33

7. DEPUTATIONS PETITIONS PRESENTATIONS

a) Dundas Federation of Agriculture - Steven Byvelds,

President

34 - 35

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Re: South Dundas Agricultural Advisory Committee

8. COUNCIL DEPARTMENTAL COMMITTEE REPORTS

a) Administration CAO2017-09 Chip Seal and Construction

of Coons Road - Willis Kerr

36 - 38

b) Administration Report CAO2017-10 Costing of County

Road 1/Carman Road - Municipal Infrastructure

39 - 40

9. CORRESPONDENCE

10. NOTICES OF MOTIONS

11. UNFINISHED BUSINESS DISCUSSION ITEMS

a) Council Representatives

County Council – Mayor or Deputy Mayor

Cemetery Board – Councillor Mellan

Iroquois & District Business Group – Deputy Mayor Locke

Galop Canal Iroquois Landing Marina – Deputy Mayor

Locke

Morrisburg B.I.A. – Councillor Ewing

Provincial Offences – Councillor Mellan

South Dundas Chamber of Commerce – Councillor St.

Pierre

South Nation Conservation Authority – Councillor Mellan

Rideau St. Lawrence Utilities Director – Councillor Ewing

Morrisburg Waterfront Committee – Councillor St. Pierre

Iroquois Waterfront Committee - Mayor Delegarde

South Branch Committee Fund - Deputy Mayor Locke

12. BY-LAWS

a) 71- Clean Water Wastewater Fund

41 - 43

b) 72 - Zoning By-law Amendment 10809 County Road

40/Stampville Road

44 - 46

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c) 73 - Zoning By-law Amendment 4289 County Road

31/Bank Street

47 - 50

d) 74-Municipal Emergency Management Program and

Municipal Emergency Response Plan

51 - 83

e) 75 – Lease Extension Agreement - Provincial Offences

84 - 87

f) 76 - Confirmatory

88 - 89

13. IN CAMERA - Personal Matters

14. ADJOURNMENT

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MINUTES

EIGHTY-EIGHTH MEETING OF THE SIXTH COUNCIL OF THE

CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS

The Eighty-Eighth Meeting of the Sixth Council of the Corporation of the

Municipality of South Dundas was held in the Council Chambers at 6:00

p.m., September 5, 2017.

Present: Mayor Delegarde

Deputy Mayor Locke

Councillors St. Pierre, Ewing, Mellan

Chief Administrative Officer/Treasurer Geraghty

Director of Corporate Services/Clerk Brunt

1. CALL TO ORDER

2. CONFIRMATION OF AGENDA - Additions, Deletions, and Amendments

Addition of County Road 1 project update; Removal of an In Camera issue

– Legal matter

3. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL

NATURE THEREOF - none

4. ADOPTION OF MINUTES

Resolution No. 14-18-872 Moved by Councillor Ewing

Seconded by Deputy Mayor Locke

THAT the minutes of the Eighty-Sixth and Eighty-Seventh Regular Meeting

and the minutes of the Eighty-Seventh In Camera Meeting of the Sixth

Council of the Corporation of the Municipality of South Dundas be adopted as

circulated.

CARRIED

September 5, 2017

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Minutes -2- September 5, 2017

5. GENERAL CONSENT

Resolution No. 14-18-873 Moved by Deputy Mayor Locke

Seconded by Councillor Ewing

THAT all items listed under the General Consent section of the Agenda be

adopted as presented.

CARRIED

6. PUBLIC MEETING - none

7. DEPUTATIONS PETITIONS PRESENTATIONS - none

8. COUNCIL DEPARTMENTAL COMMITTEE REPORTS

a) Jonathon Loschmann of WSP/MMM Group Limited presented the

concept plans for the Morrisburg Streetscape and Landscape

Improvement Plan.

b) Economic Development Report EDO201702 - Morrisburg

Streetscape and Landscape Improvement Plan

Resolution No. 14-18-874 Moved by Councillor Ewing

Seconded by Deputy Mayor Locke

THAT the Council of the Municipality of South Dundas accept Report

EDO2017-02 to continue discussions with SDG County representatives

and to hold a public open house this fall to obtain additional stakeholder

feedback regarding the concept plan for “Morrisburg Main Street”.

CARRIED

c) Administration Department Report CAO201708 - National

Disaster Mitigation Program Partnership to acquire LiDAR

Resolution No. 14-18-875 Moved by Deputy Mayor Locke

Seconded by Councillor Ewing

THAT the Council of the Municipality of South Dundas approve Report

CAO2017-08 to commit to the proposed project for LiDAR through the

National Disaster Mitigation Program being submitted by South Nation

Conservation on behalf of municipalities along the St. Lawrence River

corridor.

CARRIED

September 5, 2017

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COUNCIL DEPARTMENTAL COMMITTEE REPORTS (Cont’d)

Resolution No. 14-18-876 Moved by Councillor St. Pierre

Seconded by Councillor Mellan

Whereas the Municipalities (Upper and Lower) along the St. Lawrence

River, in partnership with South Nation Conservation, have agreed to

submit a proposal to the National Disaster Mitigation Program (NDMP)

to undertake a project along the St. Lawrence River to delineate the

100-year flood extent(based on existing flood elevations;

WHEREAS the project will include the acquisition of LiDAR data from

the Hwy 401 corridor south to the St. Lawrence River shoreline from

Brockville to the City of Cornwall;

WHEREAS the NDMP will provide 50% funding to approved projects;

WHEREAS all projects partners will share the matching contribution of

50% of the total project cost if the proposal is approved by the NDMP;

NOW THEREFORE be it resolved that the Municipality of South Dundas

commit an upset amount of $13,500.00 towards the NDMP St.

Lawrence River Hazard Mapping Project.

CARRIED

9. CORRESPONDENCE

Resolution No. 14-18-877 Moved by Councillor Mellan

Seconded by Councillor St. Pierre

THAT Council support the resolution from the Township of Oro Medonte

concerning the Ontario’s Wildlife Damage Compensation Program

CARRIED

10. NOTICES OF MOTIONS

11. UNFINISHED BUSINESS DISCUSSION ITEMS

a) Council representative provided updates on Committee activities.

September 5, 2017

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UNFINISHED BUSINESS DISCUSSION ITEMS (Cont’d)

b) CAO Geraghty provided an update on the County Road 1 project.

Council reiterated that the road leading to the cemetery from County

Road 1 will be paved this year. Also, Council decided to not repair or

replace the sidewalks along County Road 1 at this time, unless the

price is reasonable. The CAO will report back to Council.

12. BY-LAWS



THAT By-Law No. 2017-70, being a By-law to adopt, confirm and ratify

matters dealt with by resolution, be read and passed in open Council,

signed and sealed.

CARRIED

13. IN CAMERA – Personal Matters – Administration; Road Projects

Resolution No. Moved by Councillor Mellan

Seconded by Councillor St. Pierre THAT Council proceed In Camera in order to address matter pertaining to

personal matters about an identifiable individual, including municipal or local board employee.

CARRIED


Seconded by Councillor Mellan THAT the Council of the Municipality of South Dundas rise and reconvene

and authorize Staff to proceed as directed.

CARRIED

September 5, 2017

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14. ADJOURNMENT



THAT Council now adjourn to meet again at the call of the chair.

CARRIED

______________________

MAYOR

______________________

CLERK

September 5, 2017

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Notice of Public Community MeetingFor a Project Proposal Under the IESO Regulation Service RFP

Ontario Power Generation (OPG) is proposing to submit a proposal to the Independent Electricity System Operator (IESO) Request for Proposals (RFP) for Incremental Regulation Service.

Regulation Service is used by the IESO to match total system generation to total system load and helps correct variations in power system frequency. The service is provided by dedicated facilities that can adjust their setpoint in a short period of time, in response to an Automatic Generation Control signal sent by the IESO. The IESO currently schedules 100 megawatt (MW) of regulation service each hour, but needs additional regulation capacity to help maintain system reliability. In order to obtain additional Regulation Service capacity, the IESO is holding a competitive procurement for an added 50MW of Regulation Service.

OPG’s project will involve the use of a battery-based energy storage facility located at the existing R.H. Saunders Generating Station. The facility will be used to absorb energy in times of excess system generation, or release energy in times of a system generation shortfall.

This notice is being distributed to notify the public of a community meeting that has been scheduled to discuss the Regulation Service project proposal. Information regarding the Regulation Service project location, and the meeting details are described below.

This public community meeting is being held as part of the requirements of the Regulation Service RFP. The meeting will provide further information about OPG’s Regulation Service project and OPG representatives will be available for discussion. Should OPG’s Regulation Service project be awarded a contract, the project would need to obtain all required permits and approv-als, and conduct any further required community engagement activities.

Further details regarding the IESO Regulation Service RFP are available on the IESO website at www.ieso.ca

Contact information for the proponent

Brad Kyte

Senior Manager, Corporate Business Development

Email: [email protected]

700 University Avenue H18 E22Toronto, ON M5G 1X6

Proposed location of the Regulation Service Project

2500 Second Street West, Cornwall, Ontario K6H 5R6

Public community meeting information

St. Lawrence Power Development Visitor Centre2500B Second Street WestCornwall, ON K6H 5R6Tuesday, September 19, 20175:30 – 8:30 p.m.Auditorium

Ontario Power Generation - Public Community Meeting

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_______________________________________________________________________ 700 University Avenue Toronto, Ontario M5G 1X6

Backgrounder: OPG Project Proposed Under the IESO Regulation Service RFP Procurement of Additional Regulation Capacity Project Information

1

Project Description The Independent Electricity System Operator (IESO), the entity that manages Ontario’s power system in real-time, is seeking to procure 50 megawatts (MW) of regulation service in Ontario through a Request for Proposals (RFP) due September 28, 2017. The IESO currently schedules 100 MW of regulation service each hour, but needs additional regulation capacity to help maintain system reliability. The RFP is aimed at obtaining regulation service from all manner of technologies; both new and existing facilities are eligible to participate. What is Regulation Service?

• Regulation service acts to match total system generation to total system load and helps correct variations in power system frequency.

• The 100 MW of regulation service currently available has historically been provided by generation facilities with automatic generation control (AGC) capability, which permits them to vary their output in response to signals sent by the IESO. OPG currently provides the IESO with the majority of these regulation services through its hydroelectric generating stations.

Why Does the IESO Need More Regulation Service? Like many jurisdictions across North America, changes to the IESO controlled grid are driving the need to increase the regulation service market in Ontario. These include:

• On the transmission system, the increase in amount of variable generation (i.e. solar and wind), supplying power to the transmission system and the inherent weather-related uncertainty that impacts the amount of electricity produce, as well as sudden changes in demand on the system.

• On the distribution system, the increase in amount of variable generation supplying power where the IESO does not control such generation.

What is OPG’s Involvement?

• OPG intends to submit a bid into the IESO to supply additional regulation service capacity with a lithium ion Battery Energy Storage System (BESS).

• OPG is working closely with Renewable Energy Systems Canada (RES) to develop this project. RES is the world's largest independent renewable energy company with a 12,000 MW portfolio and is active in a range of energy technologies including onshore and offshore wind and solar, and has extensive experience in BESS.

Why Lithium Ion BESS?

• A BESS would be able to act as a load when supply exceeds demand, using energy by storing it.

• A BESS would be able to act as a generator when demand exceeds supply to help balance the system, giving stored energy back to the system.


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2

• A lithium ion BESS is able to react almost instantaneously and ramp up to full capacity very quickly from a signal received from the IESO.

• The cost for lithium ion batteries has dropped significantly as production of this type of battery increases

• The lithium ion batteries used in this type of application are similar to the ones currently used in phones, electronics and electric cars.

• If the project goes ahead, the BESS facility will be able to be constructed quickly, (approximately 1 to 2 years from the time of contract award), the size of the facility is relatively small, and the layout is flexible.

When is the Project Starting?

• OPG is currently working to meet the IESO’s deadline of September 28, 2017 for submitting bids.

• Timing for actual construction of the facility will be determined once the outcome of the bidding process is completed.

Where is the Project Location? Saunders Project Location: 2500 Second Street West, Cornwall, Ontario K6H 5R6

Where Can I Find Out More?

1. Come to the community meeting (details in the attached newspaper ad)

2. Email Brad Kyte, Senior Manager, Corporate Business Development, OPG at [email protected]

3. Visit the IESO Regulation Service RFP website at:

http://www.ieso.ca/en/sector-participants/market-operations/markets-and-related-programs/regulation-service-rfp


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mailto:[email protected]



TransCanada Letter

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-------- Original message --------

From: Eastern Mainline <[email protected]> Date: 2017-09-11 1:26 PM (GMT-05:00)

To: Eastern Mainline <[email protected]> Subject: Suspension of Project Applications

Good afternoon,

On September 7, 2017, TransCanada made a request to Canada’s National Energy Board (“NEB” or “the Board”) to suspend its review of the Energy East Pipeline and Eastern Mainline Project applications for 30 days. The suspension will provide time

for TransCanada to conduct a careful review of the NEB’s recent changes announced on August 23, 2017 regarding the list of issues and environmental

assessment factors related to the projects. These represent significant changes to the regulatory process and we must take the time to understand how these changes impact the projects’ costs, schedules and viability.

On September 8, 2017, the NEB issued Ruling No. 10, approving this request and

confirming that it will not issue any further decisions or take any further process steps until October 8, 2017. It has also approved our request for an extension in

the deadline for filing updates and/or concordance tables, to October 27 from the original September 15, 2017 deadline.

Please find TransCanada’s filing on the Board’s website here and our news release

here.

Further information about the Energy East and Eastern Mainline Projects, including information about the NEB’s regulatory process and project updates, can be found in English and French on the NEB website.

Sincerely,

The Eastern Mainline Project Team

TransCanada - Suspension of Project Applications

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https://apps.neb-one.gc.ca/REGDOCS/Item/View/3322976


https://apps.neb-one.gc.ca/REGDOCS/Item/Filing/A85936


https://www.transcanada.com/en/announcements/2017-09-07-transcanada-seeks-30-day-suspension-of-energy-east-pipeline-and-eastern-mainline-project-applications/

https://www.nebenergyeast.ca/

https://www.oneenergieest.ca/

Ministry of Community Safety and Correctional Services - EMCPA

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Ministry of Natural Resources and Forestry - Algonquin Land Claim

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From: Kevin McCarthy [mailto:[email protected]] Sent: Thursday, September 14, 2017 2:52 PM To: [email protected] Subject: dispute $600.00 charge put onto my taxes for a fire complaint

Good Afternoon ; I would speak to council about $600.00 that was added to my taxes for a fire complaint .

Thanks,

Kevin McCarthy

Construction Supervisor

5661 Power Road

Ottawa, Ontario K1G 3N4

Office: 613-809-4206

Fax: 613-749-2060

[email protected]

www.tandemgroup.ca

Resident Correspondence - Fire Complaint Invoice

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http://www.tandemgroup.ca/

Resident Correspondence - Proposed Closure of Eastern portion of Broken Second Road

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GALOP CANAL IROQUOIS LANDING MARINA

MEETING WITH TOWNSHIP AUG. 26 2017

Meeting opened at 19:30

Attendance: Evonne Delegarde, Shannon Geraghty, Don Lewis, By-Law enforcement representative,

Jim Locke, Murray, Ron Cowalchuk, Dan McLauchlin, Steve Colegan, Dick Kropp, Wayne Robinson

(Scribe), Many seasonal boaters as observers.

Ron Cowalchuk Chairman

Shannon Geraghty opened meeting stating purpose:

Review of Lease with OPG

• leased land is to be open to the public

• property is classed as public park by OPG

• lease is subject to immediate cancellation if terms are breached.

Don Lewis stated that OPG has concerns regarding community building that has been erected OPG is

concerned:

• that the building was constructed without proper notification and approvals

• about the building size

• being used for public occupancy

• about trees being cut down

• about noisy late parties

• Don also stated the township was concerned about:

◦ dogs running loose contrary to township bylaws

◦ building not being up to Ontario/Township building code

◦ complaints reported about noisy late parties contrary to township bylaws.

Don Lewis added that the building can be made code compliant and he will present the Marina

Committee with the recommended solutions.

After some discussion by the boaters regarding their rationale for the issues and concerns raised by

OPG and the township Shannon agreed to call OPG to set a meeting with them to see if they might

agree to modify the lease to be more compatible to marina use recognizing there is a need for security

to protect the investments in their boats by the boaters. He will call OPG to arrange a meeting to

discuss the issues, hopefully on site and as early as next week.

Shannon handed out the financial statements for the Marina to Committee Members for their review.

Dan McLauchlin moved to adjourn at 21:00, seconded by Dick Kropp, unanimous.

Galop Canal Iroquois Landing Marina Minutes

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Project Status Update

Morrisburg Arena

The Arena slab has been poured and will continue to cure for three more

weeks. Dasherboard installation began the week of September 18. Flooring

is being installed and the walls are being repainted.

Staff is beginning to plan the unveiling of the new arena floor and will work

with Council, The Ontario Trillium Foundation, Guy Lauzon, and Jim

McDonnell to coordinate a date.

Morrisburg Boat Docks

Staff have contacted Quinte Boat Docks regarding the broken docks. Quinte

will be retrieving the docks to examine and repair and to provide

recommendations on how to prevent future damage. This information will be

shared with the Morrisburg & District Lions Club.

Memorial Benches

Staff have selected three styles of benches to be used (specific to certain

locations) as memorial benches. A package is being created that will be

provided to anyone who is interested in purchasing a bench. The package

will contain the bench policy, the styles available, the cost associated, and

the steps required to purchase a memorial bench.

Project Status Update

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MUNICIPALITY OF SOUTH DUNDAS

Fire & Emergency Services Department Key Information Report

To: Mayor & Members of Council

From: Cameron Morehouse, Director of Fire & Emergency Services

Date: September 19, 2017

Subject: Fire & Emergency Services Key Information Report - Bill 148

Background:

On June 1, 2017, the Ontario government introduced Bill 148 the “Fair Workplace, Better Jobs Act 2017. If passed, Bill 148 would introduce

changes to the Employment Standard Act 2000 (ESA) and Labour Relations Act, 1995 (LRA).

Bill 148 has become an issue within the fire service as it may impact the

annual budget figures. There are three areas of concern within Bill 148, Equal pay for equal work, three hours of per day for employees on call and a

minimum three hours of pay if called in to perform work.

Worst case scenario:

1. Equal pay for equal work, South Dundas Fire & Emergency Service

currently pays its firefighters $20.11 per hour. Where might the government get the equal dollar figures from for equal work? Will it be compared to

Ottawa, Toronto, Cornwall or all volunteer fire services across the province?

2. Three hours of pay per day on call. Our firefighters are on call 24 hours per day, seven days a week, 48 weeks a year. At full complement, we have

66 firefighters. The cost could reach $3,981.78 per day in on call fees, $27,872.46 per week,

$1,337,878.08 on call 48 weeks a year or $20,680.82 per year per firefighter.

Fire & Emergency Services - Fire & Emergency Services Key Information Report - Bill 148

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3. Minimum three hours pay when called into work. Currently we pay our firefighters two hours minimum per call, adding a third hour as minimum will

add around $50,000.00 per year to the annual budget.

Future Budget Implication:

Currently the annual payroll is around $240,000 per year for our firefighters. Looking at all the estimated numbers the payroll could jump as high as 1.8

million per year.

1. Where will these funds come from?

2. What services will have to be cut? 3. How many firefighters will be cut?

4. What station(s) will have to close?

Please note this is the worst case scenario

Fire & Emergency Services - Fire & Emergency Services Key Information Report - Bill 148

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10809 COUNTY ROAD 40/STAMPVILLE ROAD PART LOTS 22 & 23, CONCESSION 2

FORMER GEOGRAPHIC TOWNSHIP OF MATILDA MUNICIPALITY OF SOUTH DUNDAS

EXPLANATORY NOTE

This lot was subject to a consent application which resulted in the severance of a single detached dwelling from parcel which is currently used for

agricultural purposes.

This Zoning By-law amendment is needed to fulfill a condition of approval of

the aforementioned consent application wherein the County Road Department is requiring the retained parcel to be rezoned to prohibit future

residential development in order to limit access onto County Road 40. This Zoning By-law amendment is also needed to reduce the required lot frontage

for the retained parcel to 7 metres and the minimum required lot area to 240,000 m2. The zoning is being changed by rezoning the retained parcel

zoned Rural to Rural Special Exception 37 (RU-37).

This Zoning By-law Amendment is not related to any Minor Variance, Official These lands are designated in the Stormont, Dundas and Glengarry Official

Plan as Rural District.

Zoning By-Law Amendment - 10809 County Road 40/Stampville Road

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Zoning By-Law Amendment - 10809 County Road 40/Stampville Road

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4289 COUNTY ROAD 31/BANK STREET PART OF LOT 30, CONCESSION 5

FORMER GEOGRAPHIC TOWNSHIP OF WILLIAMSBURG MUNICIPALITY OF SOUTH DUNDAS

EXPLANATORY NOTE

This By-law will change the zoning for the property noted above. The purpose of this Zoning By-law amendment is to rezone the lot to permit a 4

unit apartment building in the existing commercial and residential building.

The zoning is being changed by rezoning the parcel from General

Commercial (CG) to Residential Fourth Density Special Exception 15 (R4-15). The exception is being created to reduce the minimum required lot size

per dwelling unit from 230m2 to 200m2, to reduce the minimum dwelling size for a bachelor unit from 45m2 to 36m2 and to account for the setbacks

of the existing building.

This Zoning By-law Amendment is not related to any Minor Variance, Official Plan Amendment, Consent, or Plan of Subdivision.

These lands are designated in the Stormont, Dundas and Glengarry Official

Plan as Commercial District.

Zoning By-Law Amendment - 4289 County Road 31/Bank Street

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Zoning By-Law Amendment - 4289 County Road 31/Bank Street

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South Dundas Agricultural Advisory Committee Members – 15/09/17

Acting Chair

• Steven Byvelds, President, Dundas Federation of Agriculture

Dundas Federation of Agriculture Directors – South Dundas

• Warren Schneckenburger

• Ryan Devries

• William Martin

Christian Farmers Federation of Ontario – St. Lawrence

• Brian Vandenburg

National Farmers Union – Ontario

• Bernard Foley

Representing South Dundas Agricultural Businesses

• Harry Van’t Foort, H & I Country Supply, Brinston

Alternative Member

• Bernard VanderZweep, Policy Advisory Committee Member, DFA

Dundas Federation of Agriculture - Steven Byvelds, President

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South Dundas Agricultural Advisory Committee

Terms of Reference

Mandate

• The South Dundas Agricultural Advisory Committee [SDAAC] role will be to provide advice to the Council and Staff of the Municipality of South Dundas

• Advice will be provided for any agricultural related issue such as but not limited to policy, taxation, budget and infrastructure

• The Committee will not be considered a “Committee of Council” and only reports to its parent organization. As such, there will be no appointees from Council or Staff

Membership

• The SDAAC will consist of the President of the Dundas Federation of Agriculture [DFA], three current directors from South Dundas of DFA, one member of the local chapter of the Christian Farmers Federation of Ontario, one member of the local chapter of the National Farmers Union and one member from an agricultural related business operating in South Dundas

Committee Chair

• The chair will be the current President of DFA. In his/her absence, the committee will appoint a chair if required

Recording of Minutes

• A secretary will be appointed from the committee to record minutes

Quorum

• Since this committee is not making binding decisions, there is no need for a quorum. However it will be emphasized that at least 50% of the committee members should be in attendance for any meeting

Frequency of Meetings and Manner of Call

• The Committee should meet in March and November if necessary to discuss any issue that has come up or will be coming up in the near future

• The Committee can also meet if an issue is brought forward from Council or Staff that they would like to have the Committee’s advice and recommendations on.

• The Committee will also meet if the Chair or any member recognizes any issue that should be discussed and recommendations presented to Council

Dundas Federation of Agriculture - Steven Byvelds, President

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Administration Department Report CAO2017-09

To: Mayor & Council

From: Shannon Geraghty, Chief Administrative Officer/Treasurer


Subject: Chip Seal and Construction of Coons Road - Willis Kerr

Recommendation:

THAT the Council of the Municipality of South Dundas rescind Resolution No.

14-18-844 pertaining to Report PW2016-10;

And that the Council of the Municipality of South Dundas approve Report

CAO2017-09 to include the full scope of the Tender 7018-17 which includes Part A, B, and C; and,

THAT the Council of the Municipality of South Dundas approve costs totaling

$409,748.50 Plus HST for 2017 and $91,514.85 Plus HST for 2018 for the construction of Coons Road as identified in the original tender; and,

That the Council of the Municipality of South Dundas authorize staff to fund

the additional works by adjusting the transfers from reserves as identified in Exhibit ‘A’.

Background:

On August 1, 2017, the Council of the Municipality of South Dundas awarded

the contract for Chip Seal and Construction of Coons Road to Willis Kerr. The

tender was divided into 3 segments to ensure the budgeted funds would be sufficient to commence with a portion of the work. Several options were

provided to Council in Report PW2017-14 and based on the funding commitment of $374,465, staff was directed to proceed with Option ‘A’

which consists of 1435m of the main east/west portion at a cost of $365,037.50 plus HST (Net Cost of $371,462.42).

Administration CAO2017-09 Chip Seal and Construction of Coons Road - Willis Kerr

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Staff was directed to include the remaining segment of the road in the 2018 Capital Budget to ensure the identified scope of Coons Road from Heritage to

Devries, would be completed in a timely manner.

Discussion/Options:

In discussion with Willis Kerr and our Operations Supervisor an opportunity presented itself that could provide a better-quality job, reduce mobilization

costs, allow for the gravel to settle to ensure that Coons Road is completed in early 2018. As well, in getting late in the season the timeline for the

surface treatment would need to be delayed until 2018 and having one contractor completing the work would provide a seamless lift of surface

treatment in 2018.

Dean Kerr has proposed the following option for Council for consideration

and is being recommended by staff; to complete all works within parts A, B, and C, Less surface treatment at a total price of $409,748.50 plus HST. The

Remaining Surface Treatment work would be performed in May/June of 2018 at a cost of $91,514.85 plus HST.

Current & Future Budget Implication:

The current budget has allocated $375,465 towards the Coons Road project

and with the current proposal would need to finance an additional $41,495 from 2017 with the commitment of budgeting the $91,514.85 Plus HST in

2018.


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Administration Department Report CAO2017-10

To: Mayor & Council



Subject: Costing of County Road 1/Carman Road - Municipal Infrastructure

Recommendation:

THAT the Council of the Municipality of South Dundas accept Report CAO2017-10 to approve the expenditure of $33,887.94 to rehabilitate and

resurface from the end of County Road 1/Carman Road to the first entrance

to the parking lot; and,

THAT the Council of the Municipality of South Dundas authorize the financing of the project to be transferred from the working reserve.

Background:

At the Direction of Council during the 2017 Budget, staff requested the

County to include the following in the tender for the rehabilitation and resurfacing of County Road 1/Carman Road:

Location: from the end of County Road 1/Carman Road to the first entrance

to the parking lot at an approximate distance of 230m.

Cost for cold in place treatment: $10,016.50 (plus HST)

Cost for new asphalt: $23,196.44 (plus HST) Cost for shouldering: $675.00 (plus HST) – may decide that a capped

topsoil and seed option is better than granular shoulders.

Total Cost to South Dundas: $33,887.94 plus HST (Net Cost $34,484.39).

Administration Report CAO2017-10 Costing of County Road 1/Carman Road - Municipal Infrastructure

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Council also directed staff to obtain pricing through the tender for the removal and replacement of the sidewalk on County Rd 1/Carman Road from

Dundas Street to Elizabeth Drive which is approximately 550 meters. The pricing was received on September 8th from the Director of Transportation &

Planning, Ben DeHaan which came in at $119,974 plus HST from Cornwall Gravel.

Discussion/Options:

Discussion on extending the paving contract beyond the original scope was

discussed on September 5th, with most of Council opting to commit only what was in the tender as these funds were not budgeted and will need to

be financed through a transfer.

As well, the original budget amount of $25,000 as noted for sidewalks was

not assigned for this project rather for the maintenance of village sidewalks (Elizabeth Drive, Island Park Drive, and Lakeview).

Current & Future Budget Implication:

As the cost for the additional road work was not budgeted, it is being

recommended that a transfer from the working reserve in the amount of $34,484.39 net fund this one-time expenditure.

Administration Report CAO2017-10 Costing of County Road 1/Carman Road - Municipal Infrastructure

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Administration Department Explanatory Note

To: Mayor & Council



Subject: 71- Clean Water Wastewater Fund

Recommendation:

THAT By-Law No. 2017-71, being a By-law to execute an agreement with

the Ministry of Infrastructure under the Clean Water Wastewater Fund (CWWF), be read and passed in open Council, signed and sealed.

Background:

The 2016 Federal Budget announced the establishment of the CWWF that proposes to invest up to $570 million in federal funding and up to $270 million in

provincial funding in the province of Ontario. The CWWF will provide Ontario communities with vital infrastructure funding to help accelerate short term

investments to support the rehabilitation and modernization of drinking water, wastewater and stormwater infrastructure, and the planning and design of

future facilities and upgrades to existing systems.

Under the Bilateral Agreement, the Province has agreed to identify projects, and be responsible for the transfer of CWWF funds to eligible Recipients

pursuant to transfer payment agreements. Provided that the Recipient enters into a Transfer Payment Agreement (TPA), and subject to the terms and

conditions of the TPA, the federal and provincial governments will each provide

up to a maximum of 50% and 25% respectively toward the total eligible costs of the Project.

Should your project require an extension into 2018-19, please contact

Infrastructure Ontario and the Province will pursue approval of this extension on your behalf. Once federal approval is received, the Province will provide you with

71- Clean Water Wastewater Fund

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written confirmation of your project extension. Eligible Project costs are allowable as of April 1, 2016 and can occur until the Project completion date that

will be outlined in your agreement. As well, the Province will require that the acquisition of goods and services with respect to your Project are done using a

process that is transparent, fair, and promotes the best value for the money expended, and at competitive prices that are no greater than fair market value.

The TPA included with this letter outlines all of the terms and conditions of the funding, including requirements regarding procurement and liability insurance.


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THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS

BY-LAW NO. 2017-71

A By-law to enter into a Transfer Payment Agreement for the Clean

Water and Wastewater Fund (CWWF) (Ontario) with Her Majesty the Queen in Right of Ontario as represented by the Minister of

Infrastructure.

WHEREAS the Municipal Act, 2001, as amended, provides that the powers of the municipality shall be exercised by By-law;

AND WHEREAS the Municipality of South Dundas desires to execute a

Transfer Payment Agreement for Clean Water and Wastewater Fund (CWWF)

(Ontario) for projects to improve water, wastewater, and storm water systems;

NOW THEREFORE the Council of the Corporation of the Municipality of

South Dundas enacts as follows:

1. That an Agreement be executed with Her Majesty the Queen in Right of Ontario as represented by the Minister of Infrastructure in

accordance with Schedule “A” attached to this By-law.

2. That the Mayor and Clerk are hereby authorized to execute all documents as required to effectively carry out this Transfer Payment

Agreement.

READ and passed in open Council, signed and sealed this 19th day of September, 2017.

___________________________ MAYOR

___________________________ CLERK


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Planning & Enforcement Department Explanatory Note

To: Mayor & Council

From: Donald JW Lewis, Director of Planning & Enforcement


Subject: 72 - Zoning By-law Amendment 10809 County Road 40/Stampville Road

Recommendation:

THAT By-Law No. 2017-72, being a By-law to amend By-law No. 2010-48, be read and passed in open Council, signed and sealed.

Background:

The Municipality has received a request to amend the current zoning on the retained lands to fulfill the Consent Conditions (SDG#B-9/17) to prohibit

future residential development in order to limit access onto County Road 40. This Zoning By-law amendment is also needed to reduce the required lot

frontage for the retained parcel to 7 metres and the minimum required lot area to 240,000 square metres.

The zoning is being changed by rezoning the retained parcel zoned “Rural”

to “Rural Special Exception 37 (RU-37)”.

72 - Zoning By-law Amendment 10809 County Road 40/Stampville Road

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BY-LAW NO. 2017-72

A By-law to amend By-law No. 2010-48.

WHEREAS By-law No. 2010-48 regulates the use of land and the use and erection of buildings and structures;

AND WHEREAS the Municipality of South Dundas deems it advisable to

amend By-law No. 2010-48 as hereinafter set forth;

NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:

1. The area affected by this By-law is indicated by the shaded tone on the Schedule 'A' attached hereto and forming part of this By-law.

2. By-law No. 2010-48 is hereby amended as follows:

i) Schedule 1 of By-law No. 2010-48 is hereby amended in

accordance with Schedule ‘A’ attached hereto;

ii) The areas shown on Schedule 'A' to this By-law shall henceforth be zoned Rural Special Exception 34 (RU-34).

3. Section 11.1 (3) is hereby amended by inserting the following:

“RU-37 (Pt. Lots 22 & 23, Concession 2) Matilda

Notwithstanding the permitted uses of Section 11.1 (1) for the lands zoned RU-37, the following use shall not be permitted:

Single Detached Dwelling

Dwelling accessory to an agricultural use, kennel, or veterinary establishment

Notwithstanding the permitted uses of Section 11.1 (2) (a) for the

lands zoned RU-37, the minimum required lot area shall be 240,000 metres squared.

Notwithstanding the permitted uses of Section 11.1 (2) (a) for the

lands zoned RU-37, the minimum required lot frontage shall be 7 metres.”

4. This By-law shall come into full force and effect in accordance with the Planning Act, R.S.O. 1990, as amended.

READ and passed in open Council, signed and sealed this 19th day of

September, 2017.

________________________

MAYOR

________________________ CLERK


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Schedule ‘A’

to By-law No. 2017-72


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Planning & Enforcement Department Explanatory Note

To: Mayor & Council

From: Donald JW Lewis, Director of Planning & Enforcement


Subject: 73 - Zoning By-law Amendment 4289 County Road 31/Bank Street

Recommendation:

THAT By-Law No. 2017-73, being a By-law to amend By-law No. 2010-48, be read and passed in open Council, signed and sealed.

Background:

The Municipality has received a request to amend the current zoning at the aforementioned property to rezone the lot to permit a four unit apartment

building within the existing commercial and residential building.

The zoning is being amended by rezoning the parcel from “General Commercial (CG)” to “Residential Fourth Density Special Exception 16

(R4-16)”. The exception is being created to reduce the minimum required lot size per

dwelling unit from 230 square metres to 200 square metres, to reduce the minimum dwelling size for a bachelor unit from 45 square metres to 36

square metres and to account for the setbacks of the existing building.

73 - Zoning By-law Amendment 4289 County Road 31/Bank Street

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BY-LAW NO. 2017-73

A By-law to amend By-law No. 2010-48.

WHEREAS By-law No. 2010-48 regulates the use of land and the use and erection of buildings and structures;

AND WHEREAS the Municipality of South Dundas deems it advisable to

amend By-law No. 2010-48 as hereinafter set forth;

NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:

1. The area affected by this By-law is indicated by the shaded tone on the Schedule 'A' attached hereto and forming part of this By-law.

2. By-law No. 2010-48 is hereby amended as follows:

i) Schedule 7 of By-law No. 2010-48 is hereby amended in

accordance with Schedule ‘A’ attached hereto;

ii) The areas shown on Schedule 'A' to this By-law shall henceforth be zoned Residential Fourth Density Special Exception 15 (R4-15).

3. Section 5.4 (3) is hereby amended by inserting the following:

“R4-15 (Pt. of Lot 30, Concession 5) Williamsburg

Notwithstanding the provisions of Section 5.4 (2) (a) for the lands zoned R4-15, the minimum required lot area shall be 200m² per unit

for the first four (4) units.

Notwithstanding the provisions of Section 5.4 (2) (b) for the lands zoned RU-37, the minimum required lot frontage shall be 15 metres.

Notwithstanding the provisions of Section 5.4 (2) (c) for the lands

zoned R4-15, the minimum required front yard depth shall be 4.5 metres.

Notwithstanding the provisions of Section 5.4 (2) (d) for the lands

zoned R4-15, the minimum required exterior side yard width shall be 0.6 metres.

Notwithstanding the provisions of Section 5.4 (i) for the lands zoned R4-15, the minimum dwelling unit area for a bachelor unit shall be 36

square metres.”

4. This By-law shall come into full force and effect in accordance with the Planning Act, R.S.O. 1990, as amended.


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By-Law No. 2017-73 -2-


________________________ MAYOR

________________________ CLERK


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Schedule ‘A’

to By-law No. 2017-73


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Fire & Emergency Services Department Explanatory Note

To: Mayor & Council

From: Cameron Morehouse, Director of Fire & Emergency Services


Subject: 74-Municipal Emergency Management Program and Municipal Emergency Response Plan

Recommendation:

THAT By-Law No. 2017-74, being a By-law of the Corporation of the Municipality of South Dundas to adopt the Emergency Management Program

and Emergency Response Plan, be read and passed in open Council, signed

and sealed.

Background:

Section 2.1 (1) of the Emergency Management Act, requires every municipality to develop and implement an Emergency Management Program

and council of the municipality shall by By-law adopt the Emergency Management Program.

To develop this Program & Plan there was a Hazard Identification and Risk

Assessment (HIRA) completed on the municipally. The four steps to create and maintain a HIRA are: Hazard Identification, Risk Assessment, Risk

Analysis and Monitor and Review. Through this process it was found that the four highest risks are: Transportation Accidents (Road & Rail), Severe

Weather Storms, Human Health Emergencies & Epidemics and Agricultural

Emergencies.

During the annual review of the HIRA and Critical Infrastructure within the plan, the four risks identified in the HIRA have not changed.

74-Municipal Emergency Management Program and Municipal Emergency Response Plan

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THE CORPORATION OF THE MUNICIPLAITY OF SOUTH DUNDAS

BY-LAW NO. 2017-74

A BY-LAW of the Corporation of the Municipality of South Dundas to adopt the Emergency Management Program and Emergency Response Plan. WHEREAS the Emergency Management & Civil Protection Act, R.S.O. 1990, Chapter E.9, as amended, and its associated regulations and standards, requires the implementation of a mandatory emergency management program by all Ontario municipalities;

AND WHEREAS every municipality shall formulate an emergency plan governing the provision of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency; AND WHEREAS the designated emergency management coordinator shall develop, implement and maintain the emergency management program; NOW THEREFORE the Corporation of the Council of the Municipality of South Dundas enacts as follows: 1. THAT the Emergency Response Plan as attached as Schedule “A” to this by-law

is hereby approved and adopted;

2. THAT an Emergency Management Program be developed and implemented in accordance with the standards published by Emergency Management Ontario;

3. THAT the Head of Council or designated alternate, as provided in the plan, be

empowered to declare an emergency and implement the community emergency response plan;

4. THAT certain appointed officials or their designated alternates, as provided in the

approved community emergency response plan are empowered to cause an emergency notification to be issued to members of the Community Control Group, and to respond to an emergency in accordance with the community emergency response plan where an emergency exists but has not yet been declared to exist;

5. THAT the Emergency Management Program Committee will cause the emergency

management program to be reviewed annually and to recommend changes to the program as considered appropriate and refer recommendations to Council for further review and approval.

6. THAT By-Law No. 2011-39 be repealed in its entirety.

READ and passed in open Council, signed and sealed this 19th day of September 2017.

__________________________ MAYOR

__________________________ CLERK


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1

Municipality

of

South Dundas

Emergency

Response Plan 2017

Revised July 2017


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2

TABLE OF CONTENTS

PAGE PART 1 INTRODUCTION 8

PART 2 AIM 9

PART 3 AUTHORITY

Definition of an Emergency

Activation of Emergency Response Plan

9

10

10 PART 4 EMERGENCY NOTIFICATION PROCEDURES 10

PART 5 REQUEST FOR ASSISTANCE 10 - 11 PART 6 A DECLARED COMMUNITY EMERGENCY 11

PART 7 COMMUNITY EMERGENCY MANAGEMENT ORGANIZATION

Overall Emergency Management Organization 12 Incident Site Management 12 - 13

Community Control Group 13 - 14 Emergency Operations Centre 14

PART 8 EMERGENCY RESPONSE SYSTEM Emergency Site Operations 14 - 16

Community Control Group Operations 16 - 17 Community Control Group Responsibilities 17 - 18

Individual Responsibilities of Community Control Group

Members

18 - 25

Emergency Operations Centre Incident Management Team 25 - 27

Supporting Agencies 27 PART 9 ADMINISTRATION

Emergency Management Procedures 29 Resource Inventory 29

Annual Review 29

EMERGENCY NOTIFICATION CONTACT LIST (Note 1) APPENDIX 1

EMERGENCY OPERATIONS CENTRE LOGISTICS (Note 1) APPENDIX 2

RESPONSE CONTACT LIST (Note 1) APPENDIX 3

EMERGENCY PUBLIC INFORMATION PLAN APPENDIX

4 HIGH RISK SUPPORTING PLANS (Note 1) APPENDIX

5 ANIMAL CARE SUPPORTING PLAN APPENDIX

6 EMERGENCY RESPONSE PLAN BY-LAW APPENDIX

7 DISTRIBUTION LIST APPENDIX

8

Notes:


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3

AMENDMENTS

Amendment

#

Updated

dd/mm/yy

Comments Updated By

01 10 March 2016 Updated contacts K. Nicholls

02 13 April 2016 Updated By-law K. Nicholls

03 20 July 2017 Updating C. Morehouse


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4

GLOSSARY

CANUTEC A facility operated on a 7 day a week, 24 hours a

day basis by the Federal Government for the purposes of providing information on the properties

and effects of dangerous goods that could become involved in transportation incidents.

Community Control

Group (CCG)

The group responsible for providing the overall

strategic direction to an incident that requires an extraordinary response. It is responsible for leading,

managing and coordinating. It represents the overall management structure in an emergency.

Chief The Incident Management System title for individuals responsible for management of

functional sections: Operations, Planning, Logistics and Finance / Administration.

Command Staff In the incident management organization, the

Command Staff consists of the special staff positions of Emergency Information Officer, Safety

Officer, and Liaison Officer.

Emergency A situation or impeding situation that constitutes a

danger of major proportions that could result in

serious harm to persons or substantial damage to property and that is caused by the forces of nature,

a disease or other health risk, an accident or an act whether intentional or otherwise.

Emergency Information

Information about an emergency that is disseminated primarily in anticipation of an

emergency or during an emergency. In addition to providing situational information to the public, it

also frequently provides directive actions required to be taken by the public.

Emergency

Information Centre (EIC)

A facility specifically designated and properly

equipped from which a community will coordinate emergency information activities such as: press

releases, receiving public queries, media briefings, and monitoring

EMO Emergency Management Ontario

Emergency Operations Centre

(EOC)

A facility from which incident management support to an incident site is coordinated.

EOC Manager The individual responsible for all activities within the

EOC.

EMCPA Emergency Management and Civil Protection Act

Emergency

Responder

Anyone involved in the response to an incident and

contributing to the resolution of the problems brought about by the incident.


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5

GLOSSARY

Evacuation Centre A facility to provide emergency shelter, food,

clothing, etc. to a group of people who have been evacuated from an area as a result of an

emergency.

Function Function refers to the five major activities that are

part of the Incident Management System concept:

Command, Operations, Planning, Logistics, and Finance / Administration.

General Staff A group of incident management personnel organized according to function and reporting to an

Incident Commander. The General Staff normally consists of the Operations Section Chief, Planning

Section Chief, Logistics Chief, and Finance / Administration Section Chief.

HIRA Hazard Identification and Risk Assessment

Incident An occurrence or event, natural or human-caused that requires an emergency response to protect life,

property, or the environment.

Incident Action Plan An containing general objective reflecting the

overall strategy for managing the incident. Written or Oral.

Incident Command

Post (ICP)

The Incident Command Post is the location from

which Incident Command oversees incident management. An ICP is only established when an

incident occurs or is planned. The ICP will be positioned outside of the present or potential hazard

zone but close enough to the incident to maintain control.

Incident

Management System (IMS)

A standardized approach to emergency

management encompassing personnel, facilities, equipment, procedures, and communications

operating within a common organizational structure.

Incident

Commander (IC)

The individual responsible for all incident activities,

including the development of strategies and tactics and the ordering and the release of resources. The

IC has overall authority and responsibility for

conducting incident operations and is responsible for the management of all incident operations at the

incident site.

Incident

Management Team

The IC and appropriate Command and General Staff

personnel assigned to an incident.

Initial Action The actions taken by those responders.

Inner Perimeter An area designated to enclose the emergency site.

Liaison A form of communication for establishing and maintaining mutual understanding and cooperation.


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6

GLOSSARY

Liaison Officer A member of the Command Staff responsible for

coordinating with representatives from cooperating and assisting agencies.

Logistics Providing resources and other services to support incident management.

Logistics Section The section responsible for providing facilities,

services, and material support for the incident.

MCSCS Ministry of Community Safety and Correctional

Services

MMA Ministry of Municipal Affairs

MNR Ministry of Natural Resources

MOE Ministry of Environment

MOHLTC Ministry of Health and Long-Term Care

MTO Ministry of Transportation

Mutual-Aid /

Mutual-Assistance Agreement

Written agreement between parties that will assist

one another or request, by furnishing personnel, equipment, and / or expertise in a specified

manner. An agreement between service organizations is termed a “Mutual Aid” agreement,

and one between jurisdictions is a termed “Mutual Assistance” agreement.

ODRAP Ontario Disaster Relief Assistance Program,

administered by MMA.

OMAFRA Ontario Ministry of Agriculture, Food and Rural

Affairs

OPP Ontario Provincial Police

Operational Period The time scheduled for executing a given set of

operations actions, as specified in the Incident Action Plan (IAP). Operational periods can be of

various lengths, although usually not over 24 hours.

Operations Cycle The time scheduled for having regular meetings to share information, discuss actions to be taken and /

or issues to be resolved.

Operations Section The section responsible for all tactical incident

operations.

Outer Perimeter An area designated to enclose the emergency area, completely encircling it. The area will include the

inner perimeter and leave ample area for setting up supporting functions. The outer perimeter is also

used as a control measure between the EOC and ICP, where all coordinated emergency response

outside the outer perimeter is the responsibility of the EOC Incident Management Team.


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7

GLOSSARY

Planning Meeting A meeting held as needed prior to and throughout

the duration of the incident to select specific strategies and tactics for incident control operations

and for service and support planning. For large incidents, the planning meeting is a major element

in the development of the IAP.

Planning Section Responsible for the collection, evaluation, and dissemination of operational information related to

the incident, and for the preparation and documentation of the IAP.

Reception Arrangements

A process by which evacuees are directed to a central location for registration, first aid,

decontamination (if needed) and emergency lodging, feeding, clothing, etc... In some

circumstances, it may be necessary to establish a

separate reception centre that would register and direct evacuees to one or more evacuation centres.

Resources Personnel and major items of equipment, supplies, and facilities available or potentially available for

assignment to incident operations and for which status is maintained. Resources are described by

kind and type and may be used in operational or support capabilities at the incident site or at the

EOC.

Response Activities that address the short-term, direct effects of an incident. Response includes immediate actions

to save lives, protect property, and meet basic human needs. Response also includes the execution

of emergency operational plans and of mitigation activities designed to limit the loss of life, personal

injury, property damage, and other unfavourable outcomes.

Safety Officer A member of the Command Staff responsible for

monitoring and assessing safety hazards or unsafe situations and for developing measures for ensuring

personnel safety.

Site The geographic area in which an incident is

occurring, and where an incident management team with the most direct hands-on response roles

operates.

Spills Action Centre (SAC)

A facility operated on 24 hour / 7 days a week basis for receiving reports on spills.

Strategy The general direction selected to accomplish objectives set by the IC and / or CCG.

Task Force A combination of resources assembled to support a

specific mission or operational need.


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8

PART 1: INTRODUCTION

1. Emergencies are defined as situations or impending situations that constitute a

danger of major proportions that could result in serious harm to persons or substantial damage to property and that are caused by forces of nature, a

disease or other health risk, an accident, or an act whether intentional or otherwise. They can affect public safety, meaning health, welfare and property,

as well as the environment and economic health of the Municipality of South Dundas.

2. The population of the Municipality of South Dundas is approximately 11,000

residents. During summer months, the tourist industry adds a transient population of approximately 2000 people per day with peaks of up to 8000

during special events held within the Parks of the St. Lawrence.

3. In order to protect residents, businesses and visitors, the Municipality of South Dundas requires a coordinated emergency response by a number of agencies

with strategic direction, oversight, and support provided by the Municipality’s

Community Control Group (CCG). The CCG will appoint a select team to assume incident management functions and operate within a municipal Emergency

Operations Centre (EOC).

4. Actions outlined in this emergency response plan are arrangements and procedures distinct from the normal, day-to-day operations carried out by our

local emergency services.

5. The South Dundas Emergency Program Management Committee developed this emergency response plan.

6. Every official, municipal department and supporting agency must be prepared to

carry out assigned responsibilities in an emergency. This emergency response plan has been prepared to provide key officials, municipal departments and

supporting agencies of the Municipality of South Dundas important emergency

response information related to:

a. roles and responsibilities during an emergency, and b. arrangements and services.

7. Copies of the Municipality of South Dundas Emergency Response Plan may be

viewed at the Municipal Centre to provide residents, businesses and interested visitors with the opportunity to be aware of its provisions. For more information,

contact:

Community Emergency Management Coordinator Municipality of South Dundas

P.O. Box 740 34 Ottawa Street

Morrisburg, ON K0C 1X0

(613) 543-2673 [email protected]


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PART 2: AIM

8. The aim of this plan is to make provision for the extraordinary arrangements

and measures that may have to be taken to protect the health, safety, welfare, environment and economic health of the residents, businesses and visitors to

the Municipality of South Dundas when faced with an emergency.

9. The plan enables a centralized controlled and coordinated response to emergencies in the Municipality of South Dundas. It meets the legislated

requirements of the Emergency Management and Civil Protection Act. (Reference: R.S.O. 1990, Chapter E.9)

10. Emergencies can occur within the Municipality of South Dundas. Based on a

Hazard Identification and Risk Assessment (HIRA) process, the South Dundas Emergency Program Committee has identified the following as priority risks:

a. transportation accidents – road and rail;

b. severe weather storms;

c. human health emergencies and epidemics; and, d. agricultural emergencies.

11. The HIRA process will be reviewed on an annual basis by the South Dundas

Emergency Management Program Committee and risk priorities revised as required.

12. For further details, contact the Community Emergency Management Coordinator

(CEMC).

PART 3: AUTHORITY

General

13. The Emergency Management and Civil Protection Act (EMCPA) is the legal

authority for this emergency response plan in Ontario.

14. The EMCPA states that the:

“the head of council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such

orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and

the health, safety and welfare of the inhabitants of the emergency area.”

15. As enabled by the EMCPA, this emergency response plan and its elements have been:

a. issued under the authority of the Municipality of South Dundas By-Law

No. 2015-15; and

b. filed with Emergency Management Ontario, Ministry of Community Safety and Correctional Services.


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10

Definition of an Emergency

16. The EMCPA defines an emergency as:

“An emergency means a situation or an impending situation that constitutes a

danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a

disease or other health risk, an accident or an act whether intentional or otherwise.”

Activation of Emergency Response Plan

17. Under the EMCPA, this emergency response plan authorizes employees of the

municipality to take action to protect property and the health, safety and welfare of the citizens of the Municipality of South Dundas under the plan where

an emergency exists but has not yet been declared to exist. The subordinate plans for high risks, attached within Appendix 5 (Confidential), may also be

implemented, in whole, or in part in the absence of a formal declaration.

18. When such a situation exists, the appropriate member(s) of the CCG will

activate the emergency response plan by causing the other members of the CCG to be notified of the situation.

PART 4: EMERGENCY NOTIFICATION PROCEDURES

19. Only a member of the CCG may initiate the notification procedures.

20. When a member of the CCG receives a warning of a real or potential

emergency, that member will immediately contact the municipality’s alert network provider and direct them to initiate the notification of the CCG. The

member initiating the call must provide pertinent details (e.g. – a time and place for the CCG to meet) as part of the notification procedure. The

recommended format is contained in Appendix 1 (confidential).

21. If deemed appropriate, the individual CCG members may initiate their own

internal notification procedures of their staff and volunteer organizations.

22. The members of the CCG involved in activating the notification procedure must record the date and time CCG members were contacted.

23. The contact phone numbers and addresses of the CCG members (and their

alternates) are contained in Appendix 1 (Confidential).

PART 5: REQUEST FOR ASSISTANCE

24. Assistance may be requested from the United Counties of Stormont, Dundas & Glengarry at any time by contacting the CEMC or CAO of the SD&G County. The

request shall not be deemed to be a request that the United Counties assume

authority and control of the emergency.


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11

25. Assistance may also be requested from the Province of Ontario at any time

without any loss of control or authority. A request for assistance should be

made by contacting Emergency Management Ontario.

26. A list of contact numbers for requesting assistance is attached as Appendix 3 (Confidential).

PART 6: A DECLARED COMMUNITY EMERGENCY

27. The Mayor or alternate Head of Council of the Municipality of South Dundas is

responsible for declaring an emergency. This decision is usually made in consultation with other members of the CCG.

28. Upon declaring an emergency, the Head of Council will ensure that the following

are notified:

a. Emergency Management Ontario, Ministry of Community Safety and

Correctional Services; b. Members of the Municipal Council;

c. United Counties Warden, as appropriate; d. Public;

e. Neighbouring community officials, as required; f. Local Member of the Provincial Parliament (MPP); and,

g. Local Member of Parliament (MP).

29. A community emergency may be terminated at any time by:

a. Mayor or alternate Head of Council; b. Municipal Council; or,

c. Premier of Ontario.

30. When terminating an emergency, the Head of Council will ensure that the

following are notified

a. Emergency Management Ontario, Ministry of Community Safety and Correctional Services;

b. Members of the Municipal Council; c. United Counties Warden, as appropriate;

d. Public; e. Neighbouring community officials, as required;

f. Local member of Provincial Parliament (MPP); and, g. Local Member of Parliament (MP).


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PART 7: COMMUNITY EMERGENCY MANAGEMENT ORGANIZATION

Overall Emergency Management Organization

31. The community emergency management organization will normally consist of

three components as follows:

a. an site incident management team;

b. a community control group, and

c. an emergency operations centre incident management team.

32. The above organization is shown in diagrammatic form as follows:

Head of Council

EOC Manager

(CCG Operations

Officer)

Emergency

Information

Officer

Safety

Officer

Liaison

Officer

Operations Chief

(Lead Agency)

Planning Chief

(CEMC)

Logistics Chief

Finance /

Administration

Chief

(Treasurer)

Community

Control Group

(CCG)

Site Incident

Commander

Operations

Officer

Planning

Officer

Logisitcs

Officer

Finance /

Administration

Officer

Information

Officer

Safety

Officer

Liaison

Officer

Site Management

Site Support & Community

Management

Strategic Oversight- Advise to Head of Council

- Overall response strategy development

- Incident Command appointment

- EOC Incident Management Team

appointment

- Incident support

EOC Incident

Management Team

Site Incident

Management

Team

33. The CCG will recommend to the Head of Council the best organization structure

to manage each emergency.

Incident Site Management

34. Concept

a. The CCG and the EOC Incident Management Team are not normally responsible for managing the emergency site. Therefore, one of the first

actions of the CCG is the validation or appointment of an Incident Commander for the emergency site who will be responsible for managing

all operations at the site.


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b. The Incident Commander will be appointed from one of the response agencies at the emergency site. The Incident Commander can be changed

as a reflection of the stage of the emergency.

c. In an emergency, it may be necessary to establish more than one

emergency site. In such circumstances, an Incident Commander should be appointed for each site.

d. In the case of an emergency covering a large geographic area and

involving many response agencies, the CCG may decide to establish a number of Task Forces with each having a respective commander.

35. Incident Command Organization. The Incident Command Post (ICP) should

be staffed as necessary based on an Incident Management System (IMS) organization as follows:

• Command - Incident Commander

• Command Staff

o Emergency Information Officer o Safety Officer

o Liaison Officer • General Staff

o Operations Section Chief o Planning Section Chief

o Logistics Section Chief o Finance / Administration Section Chief

Community Control Group (CCG)

36. General. The overall strategic response to the incident will be directed by the

CCG – a group of officials who are responsible for coordinating the provision of essential services necessary to minimize the effects of the emergency on the

community.

37. Composition. The CCG will be composed of the following or their alternates:

a. Mayor of the Municipality of South Dundas, or alternate;

b. Chief Administrative Officer, or alternate, who becomes the Operations

Officer in the CCG and EOC Manager for the EOC Incident Management Team;

c. SD&G O.P.P. Detachment Commander, or alternate;

d. Designated Senior Fire Official, or alternate;

e. Manager, Cornwall / SD&G Emergency Medical Services, or alternate;

f. Public Works Manager, or alternate;


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g. Manager, Rideau St. Lawrence Distribution, or alternate;

h. Medical Officer of Health, or alternate;

i. Manager, Cornwall / SD& G Social Support Services, or alternate;

j. Emergency Management Coordinator, or alternate;

k. Emergency Information Officer, or alternate; and

l. CCG Scribe, or alternate.

38. Special Advisers. Special advisers may be called upon from public and private

agencies having specialist knowledge and advice to give to the CCG. These people may be called upon individually if required. Examples of special advisers

are as follows:

• Emergency Management Ontario representative;

• South Nation Conservation representative; • Liaison staff from provincial ministries; and,

• Any other officials, experts or representatives from the public or private sector as deemed necessary.

39. Function. The principal function of the CCG is to assist the Head of Council in

making and placing in effect any decisions and orders that are made to control and mitigate the effects of an emergency. The CCG may operate with only a

limited number of persons depending upon the emergency. While the CCG may not require the presence of all the people listed as members, all members of the

CCG must be notified.

Emergency Operations Centre (EOC)

40. The CCG will normally meet in the EOC. The EOC can be activated for any

emergency for the purposes of managing an emergency by maintaining services to the community and supporting the emergency site. The locations of the

Municipality of South Dundas primary and alternate EOCs are detailed in Appendix 2 (Confidential).

PART 8: EMERGENCY RESPONSE SYSTEM

Emergency Site Operations

41. Site Command

a. Command is the first and primary organizational component to be

established. The site command element consists of the person or team with the responsibility for managing the response to the incident.


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b. The Incident Commander’s responsibilities include:

(1) ensuring the safety of all responders;

(2) assessing and reassessing the situation;

(3) determining goals, strategies, objectives and priorities appropriate

to the level of response;

(4) establishing an appropriate site command structure;

(5) coordinating all site incident management activities;

(6) establishing and maintaining liaison with supporting, or cooperating organizations;

(7) providing information to / briefing the CCG as required;

(8) establishing incident management facilities as needed;

(9) approving an Incident Action Plan (IAP);

(10) managing incident resources (including approval of volunteers);

(11) managing sensitive issues arising from the incident;

(12) authorizing the release of emergency information to the public in cooperation with other levels of response subject to guidelines

issued by the Head of Council; and,

(13) ordering incident demobilization as appropriate.

42. Lines of Communication. The Incident Commander will maintain a

communications link with the EOC Manager. This is the primary information channel between the emergency site and the EOC Incident Management Team.

Secondary information channels may be through agency communications links between agency officers at the site and their respective agency officials in the

CCG and in the EOC Incident Management Team.

43. Perimeters. The Incident Commander is responsible for isolating the emergency site. Outer and inner perimeters will be established by the Incident

Commander. Access within the outer perimeter will be restricted to emergency response teams and others, such as the media, with specific functions to

perform. The inner perimeter will be established around the actual site of the emergency. Access to the site within the inner perimeter will be limited to those

directly involved in dealing with the emergency.

44. Site Layout. A protracted emergency will require support facilities to be

established within the outer perimeter.


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45. Coordination. The Incident Commander should establish an Incident Command Post (IPC). At first, the Incident Commander may consider operating from a

vehicle. Later, the Incident Commander should relocate the ICP to an existing

structure or in a mobile command centre to ensure the actions of all response teams at the site are coordinated.

46. Resources. The Incident Commander may allocate resources at the site and

request additional resources if necessary. The EOC Incident Management Team is responsible for finding the necessary resources and making them available to

the Incident Commander.

Community Control Group Operations

47. Assembly. Upon learning of a potential emergency, members of the CCG should consider the possible need for activation of the emergency response plan

and, if warranted, trigger the emergency notification procedure outlined at Appendix 1 (Confidential). Immediately after that they will report to the EOC.

Upon assembling, the Mayor with the advice of other members of the CCG may

make a decision to declare an emergency and invoke the provisions of this emergency response plan.

48. General.

a. The role of the CCG can best be accomplished by around table assessment

of events as they occur and by agreeing on an overall strategic response to overcome specific problem areas or situations.

b. Normally, the CCG ensures that an EOC incident management team is

assembled under the direction of the Chief Administrative Officer as EOC Manager. The EOC incident management team will develop a community

incident action plan (IAP) in support of the site IAP based on the strategy provided by the CCG.

c. The CCG will validate or appoint Incident Commander(s) depending on the complexities of the emergency.

d. The CCG will ensure that the Incident Commander(s) have the resources

to carry out the overall strategic response.

e. The CCG will ensure community services continue to function as best possible under the constraints of the emergency.

49. Operations Cycle. Members of the CCG will gather at regular intervals for

operational briefings, evaluations, and strategy revisions. The frequency of meetings and agenda items will be established by the CCG Operations Officer /

EOC Manager. Meetings will be kept as brief as possible thus allowing members to carry out their individual responsibilities.


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50. Log Keeping. It is essential that all members of the CCG maintain detailed records of decisions made and actions taken during the emergency to provide

records for historical purposes and possible litigation actions against the

community.

51. Coordination. Once decisions have been made by the CCG, it is essential they be quickly and accurately passed to every response agency and, where

necessary, to the public. This vital function will normally fall to the EOC Manager who will be responsible for coordinating the activities of the EOC incident

management team and for ensuring good communications between all agencies involved in emergency operations.

52. Communications. An important function of every agency is to provide timely

information for the benefit of the emergency management decision-making process. This will necessitate reliable systems of communication between the

incident site and the EOC for every agency involved.

53. Emergency Information Management. An Emergency Information Centre

(EIC) will be established to meet the information needs of the media and the public. An Emergency Information Plan is included in this emergency response

plan as Appendix 4 (Confidential).

Community Control Group Responsibilities

54. Community Control Group. The actions or decisions which the members of the CCG are likely to be responsible for are:

a. calling out and mobilizing their emergency service, agency and

equipment;

b. coordinating and directing their service and ensuring that any actions necessary for the mitigation of the effects of the emergency are taken,

provided they are not contrary to law;

c. determining if the location and the composition of the CCG are

appropriate;

d. advising the Mayor as to whether the declaration of an emergency is recommended;

e. advising the Mayor on the need to designate all or part of the municipality

as an emergency area;

f. ensuring that an Incident Commander is appointed for command of operations at the incident site;

g. ensuring support for the Incident Commander by offering equipment, staff

and resources as required;

h. determining the overarching objectives and strategies for the emergency;


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i. evaluating community IAP task results against objectives and strategies

set by the CCG;

j. providing assistance to the EOC Incident Management Team in relations to

matters such as:

• discontinuing utilities or services provided by public or private concerns, i.e. hydro, water, gas, closing down a shopping plaza /

mall; • arranging for services and equipment from local agencies not under

community control i.e. private contractors, volunteer agencies, service clubs;

• notifying, requesting assistance from and / or liaison with various levels of government and any public or private agencies not under

community control, as considered necessary; and,

k. determining the need to establish advisory groups and / or sub-

committees / working groups for any aspect of the emergency including recovery;

l. authorizing expenditure of money required to deal with the emergency;

m. advising the Mayor on the termination of the emergency; and,

n. participating in the debriefing following the emergency.

Individual Responsibilities of Community Control Group Members

55. Mayor. The Mayor or alternate head of council will perform the following

responsibilities:

a. provides overall leadership in responding to an emergency;

b. declares an emergency within the designated area;

c. ensures Emergency Management Ontario, Ministry of Community Safety

and Correctional Services has been notified of the declaration of an emergency;

d. makes decisions, determines priorities and issues operational direction

through the CCG Operations Officer / EOC Manager and the heads of response agencies;

e. requests assistance from senior levels of government when required;

f. ensures members of Council are advised of the declaration and are kept

informed of the emergency situation;


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g. approves news releases and public announcements submitted by the CCG Operations Officer / EOC Manager; and,

h. terminates the emergency at the appropriate time and ensures all concerned have been notified including the Emergency Management

Ontario, Ministry of Community Safety and Correctional Services and the members of Council (Note: Council may also terminate the emergency).

56. Chief Administrative Officer (CAO). The CAO or alternate will perform the

duties and responsibilities of the CCG Operations Officer / EOC Manager and as such will:

a. coordinates all operations within the EOC through the formation of an EOC

Incident Management Team based on the ISM Model;

b. advises the Mayor on policies and procedures, as appropriate;

c. approves, in conjunction with the Mayor, major announcements and

media releases prepared by the Emergency Information Officer, in consultation with the CCG;

d. ensures that a communications link is established between the EOC and

the Incident Commander; and,

e. calls out additional staff to provide assistance, as required.

57. Police Official. The Police Official will perform the following functions and

duties:

a. provides the CCG with information and advice on law enforcement matters;

b. calls out additional resources as required;

c. notifies the coroner of fatalities;

d. liaises with other police agencies, as required; and,

e. provides an Incident Commander if required.

58. Fire Official. The Fire Official will perform the following functions and duties:

a. provides the CCG with information and advice on firefighting and rescue

matters;

b. informs the Mutual Aid Fire Coordinator and trigger mutual aid

arrangements for the provision of additional firefighting manpower and equipment if needed;


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c. determines if additional or special equipment is needed and recommended

possible sources of supply (e.g. breathing apparatus, protective clothing);

d. provides assistance to other municipal departments and agencies if

necessary; and,

e. provides an Incident Commander if required.

59. Emergency Medical Services (EMS) Official. The EMS Official will perform the following functions and duties:

a. establishes contact with the Central Ambulance Communications Centre

(CACC) to keep abreast with the situation at the scene of the emergency;

b. provides the CCG with information on the triage, treatment and transportation of casualties;

c. notifies area hospitals of the emergency situation;

d. establishes on-going communications with emergency department personnel at area hospitals and the Health Official;

e. liaises with other ambulance agencies, as required;

f. advises if other means of transportation are required for those with minor

injuries in a large-scale response; and,

g. provides an Incident Commander if required.

60. Public Works Official. The Public Works Official will perform the following functions and responsibilities:

a. provides information and advice on public works matters;

b. liaises with public works officials in neighbouring communities and at the Counties to ensure a coordinated response;

c. maintains liaison with flood control, conservation and environmental

agencies and be prepared to conduct relief or preventative operations;

d. provides public works materials, supplies and equipment and if not available within the municipality's inventory to make arrangements for

sources of supply from neighbouring municipalities, private contractors, etc.;

e. provides resources to assist traffic control, evacuations, and other tasks

by clearing emergency routes, marking obstacles, providing road signs,

etc.;


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f. maintains liaison with utility organizations (electrical, gas, telephone, etc.) and makes recommendations for discontinuation of any utility, public or

private, where necessary in the interest of public safety;

g. obtains engineering assistance as necessary;

h. constructs temporary roads, repairs unsafe roads, and maintains roads

within the municipality’s system;

i. maintains contact with the agency that operates and maintains sanitary sewage and water systems;

j. provides equipment for emergency pumping operations;

k. liaises with the Fire Official concerning emergency water supplies for

firefighting purposes;

l. provides emergency potable and sanitation supplies and facilities to the

requirements of the Health Official;

m. ensures liaison with the Counties Engineer;

n. provides an Incident Commander if required; and,

o. re-establishes public works services at the end of an emergency.

Planning & Enforcement

makes recommendations and demolishes unsafe structures following appropriate legal procedures.

61. Hydro Official. The Hydro Official will perform the following functions and

responsibilities:

a. provides the CCG with information and advice on electrical power matters;

b. liaises with Hydro One to ensure a coordinated response for electrical

power restoration within the community;

c. discontinues electrical services, as required, and restores services when appropriate;

d. arranges for alternate sources of electrical power as needed; and,

e. provides hydro vehicles and equipment as required by other emergency

services.


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62. Medical Officer of Health. The Medical Officer of Health will either perform the following functions or report the situation to a competent medical authority who

would then take such appropriate action, in conjunction with the CCG, as the

situation warrants:

a. acts as a coordinating link for all emergency health services at the EOC;

b. ensures liaison with the Ontario Ministry of Health and Long-Term Care, Public Health Branch;

c. ensures liaison with the EMS representative and local hospitals;

d. provides advise on any matters which may adversely affect public health;

e. provides authoritative instructions on health and safety matters to the public through the Emergency Information Officer (EIO);

f. coordinates the response to disease related emergencies or anticipated

emergencies such as epidemics, according to the Ministry of Health and

Long-Term Care policies;

g. ensures coordination of care for bed-ridden citizens and invalids at home and in reception / evacuation centres during an emergency;

h. ensures liaison with voluntary and private agencies, as required, for

augmenting and coordinating public health resources;

i. ensures coordination of all efforts to prevent and control the spread of diseases during an emergency;

j. notifies the Public Works Official regarding the need for potable water

supplies and sanitation facilities; and,

k. ensures liaison with the Social Services Official on areas of mutual concern

regarding health services in reception / evacuation centres; and,

l. in human health emergencies and epidemics provides an Incident Commander.

63. Social Services Official. The Social Services Official will perform the following

responsibilities and duties:

a. provides information and advice on social services matters;

b. provides a social services emergency response plan to ensure the well-being of residents who have been displaced from their homes or are

sheltered within their homes;

c. according to the nature of the emergency, implements appropriate

aspects of a social service plan to provide for:


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(1) reception centres and / or evacuation centres that will provide

accommodation, feeding, and other emergency welfare services for

those who will have to be evacuated for any reason;

(2) distribution of clothing and other essentials to evacuees;

(3) operation of a Registration and Inquiry (R&I) system within the reception centres and evacuation centres;

(4) ongoing communications between R&I staff in reception / evacuation

centres and staff in the community's EIC; and,

(5) emergency purchases of food, supplies, etc., that cannot be obtained in any other way;

d. liaises with the Police Official with respect to pre-designated reception /

evacuation centres that can be opened on short notice;

e. liaises with the Health Official on areas of mutual concern regarding

operations in reception / evacuation centres;

f. ensures a representative of local school boards are notified when their facilities are required as reception / evacuation centres, and that staff and

volunteers utilizing school facilities take direction from a Board representative(s) with respect to their maintenance, use and operations;

and,

g. ensures liaison with local Community Care Access Centre (CCAC) resources as required.

64. Emergency Management Coordinator. On being notified to report to the

EOC, the Emergency Management Coordinator will report on arrival to the CCG

Operations Officer / EOC Manager and perform the following functions and responsibilities:

a. sets up the EOC ensuring all have the necessary plans, resources,

supplies, maps and equipment; b. opens and ensures the main event log is maintained;

c. provides advice and clarification about the implementation details of the

emergency response plan;

d. ensures that the operations cycle is met and related documentation is maintained and kept for future reference;

e. assumes the responsibilities of the EOC Planning Section Head in the EOC

incident management team;


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f. maintains the records and logs of the CCG and incident management teams for the purpose of the debriefs and post-emergency reporting;

g. supervises EOC and EIC decommissioning activities;

h. produces the post-emergency report; and, replenishes EOC and EIC supplies in preparation for the next emergency.

65. Emergency Information Officer (EIO). On being notified to report to the

EOC, the Emergency Information Officer will report on arrival to the CCG Operations Officer / EOC Manager and perform the following functions and

responsibilities:

a. establishes a communications link with the site media spokesperson, the community spokesperson, community call-takers and any other media

coordinator(s) (i.e. provincial, federal, private industry, etc.) involved;

c. ensures the EIC is set up and staffed;

d. ensures the media telephone number is provided to the necessary persons

and organizations;

e. provides direction and regular updates to community call-takers;

e. drafts public service announcements and media releases for approval by the CCG Operations Officer / EOC Manager and distributes them on

approval;

f. organizes news conferences;

g. monitors news coverage and correct any erroneous information; and

h. maintains copies of public service announcements, media releases and

articles pertaining to the emergency.

66. CCG Scribe. On being notified to report to the EOC, the CCG Scribe will report on arrival to the CCG Operations Officer / EOC Manager and perform the

following functions and responsibilities:

a. keeps a detailed log of all information received and disseminated in the EOC by the CCG;

b. monitors the steps followed in CCG meetings in relation to the CCG

Meeting Checklist;

c. ensures all important decisions made and actions taken by the CCG are recorded;

d. facilitates the development of Status Reports and outline Incident Action Plans;


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e. provides minutes of all CCG meetings to CCG members prior to their next

meeting, if possible;

f. ensures maps and status boards are kept up to date;

g. provides a process for registering CCG members and maintaining a CCG

member list including Special Advisers;

h. assist CCG Operations Officer / EOC Manager as required; and,

i. after the closure of the EOC, ensures that all CCG meeting minutes are typed and along with the detailed log mentioned above are given to the

CEMC for filing and safekeeping.

Emergency Operations Centre Incident Management Team

67. Concept. The CCG may appoint an EOC incident team management team to

assume all IMS functions to manage the incident. The CCG will continue to provide support and oversight as necessary. If the requisite expertise does not

reside within the municipal jurisdiction, the CCG may call for external support to assist in managing the emergency.

68. IMS Functions.

Command

i. Reporting to the Head of Council, the CAO as EOC Manager will

assume responsibility for managing the emergency responses in support of the site incident management team and the remainder

of the community.

ii. With the primary responsibility of the CAO as EOC (Incident

Management Team) Manager being the overall safety of responders and the public, additional responsibilities include:

(a) assessing and reassessing the situation;

(b) determining goals, strategies, objectives and priorities;

(c) establishing an appropriate command structure using IMS;

(d) coordinating all EOC incident management activities;

(e) coordinating overall incident activities with other levels of response;

(f) establishing and maintaining liaison with supporting, or cooperating

organizations;

(g) providing information to / briefing the CCG as required;


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(h) establishing or activating facilities in support of the emergency, as

needed;

(i) establishing an operational planning cycle as required;

(j) approving a Community Incident Action Plan (IAP);

(k) managing incident resources including approval of volunteers;

(l) managing sensitive issues arising from the incident;

(m) authorizing the release of emergency information to the public in

cooperation with other levels of response after receiving concurrence from the Head of Council; and,

(n) ordering incident demobilization as appropriate.

Command Staff

(1) The EOC Manager will be supported by the community’s Emergency Information Officer (EIO) and possibly a Safety Officer, a Liaison

Officer, and other subject matter experts such as a Provincial Emergency Response Team (PERT).

(2) The EIO will be responsible for the development and after approval,

the release of emergency information regarding the incident to the public.

(3) The Safety Officer will be tasked with creating systems and

procedures related to the overall health and safety of the community during the emergency.

(4) The Liaison Officer (LO) will serve as the primary contact for organizations cooperating with, or supporting the incident at the

EOC level.

(5) More detailed information on the responsibilities of the EIO, Safety Officer, and LO will be provided in the EOC Procedures Manual.

General Staff

(1) The General Staff will support the EOC Manager in planning,

coordinating, and carrying out the response to the incident. The General Staff may consist of an Operations Section Chief, Planning

Section Chief, Logistics Section Chief, and Finance / Administration Section Chief. The staff will be expanded following the IMS Model as

necessary to meet the complexities of the incident. In turn,

contraction will occur when the incident activities scale down.


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(2) The Operations Section will implement the community IAP. The lead response agency will be prepared to provide a section chief.

(3) The Planning Section will develop the community IAP. The CEMC will be prepared to act as section chief.

(4) The Logistics Section will provide all supporting resources. The

section chief will be appointed by the EOC Manager after assessing the skills and knowledge required in support of the emergency.

(5) The Finance / Administration Section will provide the financial and

cost analysis support to the incident. The Municipality Treasurer will normally act as section chief.

(6) More detailed information on the responsibilities of the General Staff

based on the IMS Model will be provided in the EOC Procedures Manual.

69. Supporting Agencies

a. Area Boards of Education. Area boards of education are responsible for the following:

(1) providing of any school, as appropriate and when available, for use

as an evacuation or reception centre as per signed agreements between the Cornwall / S.D. &G. Social Services and the respective

Board of Education;

(2) upon being contacted by the Social Services Officer, the provision of board representatives to coordinate and provide direction with

respect to maintenance, use and operation of the facilities being utilized as an evacuation or reception centre;

(3) ensuring liaison with the municipality as to protective actions to the schools (i.e., implementing school stay in place procedure and

implementing the school evacuation procedure); and,

(4) maintaining a personal log of all actions taken by board representatives.

b. Area Hospitals. The chief executive officer of each area hospital is

responsible for:

(1) implementing the hospital emergency response plan;

(2) maintaining contact with the Medical Officer of Health and local ambulance representatives with respect to hospital and medical

matters as required;


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(3) contacting the Ministry of Health and Long-Term Care as required; and,

(4) maintaining a personal log of all actions taken.

c. Canadian Red Cross Society. The senior officer of the local Canadian Red Cross Society unit is responsible for taking action as follows in

accordance with a signed agreement between the Cornwall / S.D. & G. Social Services and the agency:

(1) implementing the local Red Cross notification (fan-out) system;

(2) maintaining contact with the Social Services Official to assist in

providing food, clothing, accommodation, and personal services to persons in need due to the emergency.

(3) assisting in the operation and staffing of a Registration and Inquiry Centre;

(4) assisting in the management of reception centres and evacuation centres; and,

(5) ensuring all volunteers responding to the emergency are registered

with the Canadian Red Cross Society and the Cornwall / S.D. & G. Social Services; and (maintaining a personal log of all actions

taken).

d. Area Amateur Radio Club. The senior officer of a local amateur radio club when supporting an emergency is responsible for:

(1) providing radio communications under the direction of the EOC

Manager; and,

(2) ensuring all radio operators and supporting staff responding to the emergency are registered with the area amateur radio club and the

Municipality of South Dundas.

e. Ontario Society for the Protection of Cruelty to Animals (Ontario

SPCA). The senior officer of the SD & G Branch of the Ontario SPCA when supporting an emergency is responsible for:

• Identifying and coordinating local animal protection activities: and,

• Ensuring all volunteers responding to the emergency are registered

with the Municipality of South Dundas.


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f. Other Agencies.

(1) The Municipality may enter into agreements with other area

agencies to assist with the emergency such as the following:

(a) Salvation Army (b) St. John Ambulance

(c) Service Clubs

(2) Senior officers of the above organizations when responding to an emergency will ensure that all members serving as volunteers are

registered with that organization and with the Municipality of South Dundas.

PART 9: ADMINISTRATION

70. Emergency Management Procedures. An emergency management

procedures manual will supplement this emergency response plan. This manual

will define the emergency management process and will provide checklists and forms to enhance the efficiency and the effectiveness of the response by

municipal personnel to an emergency.

71. Resource Inventory. A resource directory will be developed to assist in identifying the source of resources that are beyond those of the municipality

and that may be required to meet the needs of an emergency, especially those risks that have been identified as highly probable and / or will cause significant

consequences.

72. Annual Review. In accordance with the EMPCA and Ontario Regulations 380/04, the emergency response plan will be reviewed annually and revisions to

it will be submitted to EMO.


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Municipality Confidential


Appendix 1 EMERGENCY RESPONSE PLAN

EMERGENCY NOTIFICATION CONTACT LIST

Introduction

1. The critical step in initiating a controlled and coordinated response to an emergency incident is warning the Community Control Group (CCG) of the need

to assemble at the Emergency Operations Centre (EOC).

Concept

2. When one of the officials designated in the emergency response plan identifies the need for the activation of the emergency response plan and the assembly of

the CCG, he / she will issue a warning message. This message will normally be

passed by telephone to the Municipality’s Chief Administrative Officer who after consultation with the Head of Council will advise the Community Emergency

Management Coordinator (CEMC) or Alternate CEMC to commence contacting members of the CCG.

Conduct

3. The warning message should provide sufficient information on the emergency

situation to assist the designated officials to start their individual response actions as soon as possible. At the same time, brevity is essential to expedite

the emergency alert. Suggested message content is as follows:

a. Message opening - "This is a warning for the South Dundas CCG."

b. Caller's name, position and call-back number.

c. Emergency incident details - a brief outline of the situation.

d. Probable decisions required.

e. Time to assemble the CCG - is this just a warning for people to be

on standby or must they assemble immediately?

f. Assembly place for the CCG - where are they to meet as a CCG, the primary or alternate location or some other location?

g. Other information - is there any other pertinent information which

CCG members should know i.e. road closures, power / telephone failures.

h. Message closing - "Initiate the Emergency Alert Procedure".


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Municipality Confidential Appendix 1


EMERGENCY PLAN EMERGENCY NOTIFICATION CONTACT LIST

4. On receipt of an official message from an authorized member or alternate

member of the CCG, the member will implement the alert procedure by members through an electronic system.

5. Members of the CCG will be called in the order shown. Alternates will be called

only if the primary member cannot be contacted.

Notification of Emergency Management Ontario

6. Should an emergency occur or be impending, the Chief Administrative Officer will ensure that the Emergency Management Ontario Duty Officer (24/7is at

416-314-0472/0473 or toll free at 1-866-314-9472 or by fax at 416-314-0474.

7. If the emergency response plan is activated but an emergency is not declared,

the EMO Community Officer should be advised of the situation.

Administration

8. Members and alternates are asked to notify the Chief Administrative Officer, Municipality of South Dundas, of a change in their telephone numbers.

9. This emergency notification contact list should be tested at least annually.


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Administration Department Explanatory Note

To: Mayor & Council

From: Brenda M. Brunt, Clerk


Subject: 75 – Lease Extension Agreement - Provincial Offences

Recommendation:

THAT By-Law No. 2017-75, being a By-law to extend a Lease Agreement

with the United Counties of Stormont, Dundas and Glengarry for the purpose of providing facilities for the Provincial Offences Office, be read and passed

in open Council, signed and sealed.

Background:

The By-law will extend the Lease Agreement with the Counties to rent space

for the Provincial Offences Office.

75 – Lease Extension Agreement - Provincial Offences

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BY-LAW NO. 2017-75

A BY-LAW to extend a Lease Agreement with the United Counties of Stormont, Dundas & Glengarry.

WHEREAS the Municipal Act, 2001, as amended, provides that a municipal

power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS the Municipal Act, 2001, authorizes a municipality to enter

into an agreement to provide facilities under a lease agreement.

AND WHEREAS the Council of the Municipality of South Dundas deems it

expedient to extend the license agreement with United Counties of Stormont, Dundas and Glengarry, for the Provincial Offences Office, for lands which will

be utilized for lawful purposes only, specifically for use as a Per Diem Court and, on court days and during office hours only, as a Probation and Parole

Office.

NOW THEREFORE the Council of the Municipality of South Dundas enacts as follows:

1. That an Extension to be granted to the Lease Agreement with the

United Counties of Stormont, Dundas & Glengarry for the purpose of leasing space for Provincial Offences Court at 6 Fifth Street West in the

former Village of Morrisburg, now the Municipality of South Dundas, in the County of Dundas until December 31, 2020.

2. That the Mayor and Clerk are hereby authorized to execute the Agreement attached as Schedule “A” to this by-law.

3. And That all other conditions of the Lease dated November 14, 2002

remain in effect.


___________________________

MAYOR

___________________________

CLERK


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LEASE EXTENSION AGREEMENT

AGREEMENT MADE as of the 18th day of September, 2017

BETWEEN:

THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS (the "Licensor")

-and-

THE UNITED COUNTIES OF STORMONT, DUNDAS & GLENGARRY (the "Licensee")

WHEREAS The Licensee did enter into a Lease Extension Agreement dated

May 6, 2014, with the Licensor in respect of the building situated at 6 Fifth Street West, Morrisburg, Ontario for the Provincial Offences Court (the

"Lease");

AND WHEREAS the Licensor and the Licensee have agreed to a renewal of the Lease;

NOW WITNESSETH that in consideration of the sum of two dollars and

the following covenants herein contained, the parties hereto do covenant

and agree as follows:

1. The term of the Lease shall be extended to the 31st day of December, 2020 (the “Renewal Term”).

2. During the Renewal Term, the Licensee shall pay rent at the rate of

$250.00 plus H.S.T., in 2018, per day of use, and the remaining years shall pay the amount plus Consumer Price Index. A statement of usage

shall accompany the payment.

3. The amendments to the Lease expressed herein shall come into force as of the 1st day of October 2017 and the Licensor and the Licensee

confirm that in all other respects the terms, covenants and conditions of the Lease remain unchanged and in full force and effect, except as

otherwise modified by this Lease Extension Agreement.


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IN WITNESS WHEREOF the parties here to have duly executed this Lease Extension Agreement this 18th day of July, 2017.

THE CORPORATION OF THE


Evonne Delegarde Mayor

Brenda M. Brunt

Clerk

WE HAVE THE AUTHORITY TO BIND THE CORPORATION

THE UNITED COUNTIES OF STORMONT,

DUNDAS & GLENGARRY PROVINCIAL OFFENCES OFFICE

James Bancroft

Warden

Helen Thomson

Clerk

WE HAVE THE AUTHORITY TO BIND THE CORPORATION


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Select Name Department Explanatory Note

To: Mayor & Council

From: Brenda Brunt, Director of Corporate Services/Clerk


Subject: 76 - Confirmatory

Recommendation:

THAT By-Law No. 2017-76, being a By-law to adopt, confirm and ratify

matters dealt with by resolution, be read and passed in open Council, signed and sealed.

Background:

This By-law is passed at every meeting, so that the action which is taken or authorized to be taken by the Municipality of South Dundas does not lend

itself to the passage of an individual By-law.

76 - Confirmatory

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THE CORPORATI ON OF THE MUNICIPALITY OF SOUTH DUNDAS

BY-LAW NO. 2017-76

A BY-LAW to adopt, confir m and ratify matters deal t wi th by resol uti on.

WHEREAS t he Munici pal Act, 2001, as a mended, provi des that the powers

of the Corporati on of the Muni ci pality of Sout h Dundas, shall be exerci sed by By-l aw;

AND WHEREAS i n many cases, acti on whi ch i s taken or authori zed to be

taken by the Muni cipality of South Dundas does not l end itself to the passage of an i ndi vi dual By-law;

NOW THEREFORE the Council of the Corporati on of the Muni ci pality of Sout h Dundas hereby enacts as foll ows:

1. THAT the Mi nutes of the Regul ar Meeti ng and In Camera Meeti ng hel d

on September 5, 2017 of the Muni ci pality of Sout h Dundas, be and the same are hereby adopted.

2. THAT the acti ons of the Muni ci pality of Sout h Dundas, at its meeti ng

hel d on September 19, 2017, i n respect of whi ch recommendati ons contai ned i n the reports of the commi ttees consi dered at each meeti ng

and i n respect of each moti on, resol uti on and other acti on taken by the Muni ci pality of Sout h Dundas at its meeti ng are, except where the

pri or approval of the Ontari o Muni ci pal Board or other aut hority i s requi red by l aw, hereby adopted, ratified and confi r med as if all such

proceedi ngs were expressl y embodi ed in thi s By-l aw.

3. THAT where no i ndivi dual By-l aw has been or i s passed wi th respect

to the taki ng of any acti on authori zed i n or by the above- menti oned mi nutes or wi th respect to the exerci se of any powers by the

Muni ci pality of South Dundas i n the above- menti oned mi nut es, then thi s By-l aw shall be dee med f or all purposes to be the By-l aw requi red

for approvi ng and aut hori zi ng and taki ng of any acti on authori zed therei n and thereby or requi red f or the exerci se of any powers therei n

by the Muni ci pality of Sout h Dundas.

4. THAT the Mayor and Me mbers of Council of the Muni ci pality of Sout h Dundas are hereby aut hori zed and di rected to do all thi ngs necessary

to gi ve effect to the sai d acti on of the Muni ci pality of Sout h Dundas to obtai n approval s where requi red and accept other wi se provi ded, the

Mayor or Cl erk are hereby di rected to execute all documents necessary

on behal f of the Muni ci pality of Sout h Dundas. READ and passed i n open Council, si gned and seal ed thi s 19t h day of

September, 2017.

________________________

MAYOR

________________________ CLERK

76 - Confirmatory

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agenda municipality of south dundas eighty-ninth meeting ...sep 09, 2017 · proposed...

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