agenda maple plain city council special workshop …€¦ · 12/3/2018 · mu-d district. the city...

AGENDA MAPLE PLAIN CITY COUNCIL – SPECIAL WORKSHOP

MAPLE PLAIN CITY HALL March 12, 2018

5:30 p.m.

1. CALL TO ORDER

2. ADOPT AGENDA

3. FIRE INSPECTOR DISCUSSION

4. FIRE CHIEF COMPENSATION

5. PERMITTED SIGNAGE

6. MINUTES

7. HEALTH CARE DISCUSSION

8. CONDITIONAL USE PERMITS

9. ALCOHOL AND TOBACCO IN THE PARK

10. FOOD TRUCK ORDINANCE

11. BUSINESS COMMISSION

12. CONNIE FRANCIS EMAIL

13. WINTER ROAD MAINTENANCE

14. CITY ADMINISTRATOR REVIEW (The City Administrator reserves the right to move this

meeting into closed session)

15. FUTURE AGENDA ITEMS

16. OTHER BUSINESS

17. ADJOURNMENT

If anyone has any further questions regarding this agenda, please feel free to call Robert Schoen, City

Administrator at 763-479-0516. Thank you!

5050 INDEPENDENCE STREET | MAPLE PLAIN, MN 55359 Phone: (763) 479-0515 | Fax: (763) 479-0519 | www.mapleplain.com

To: City Council

From: Robert Schoen, City Administrator

Re: Fire Chief Salary

Date: March 12, 2018

Background: At the last Fire Commission meeting on January 9th a discussion formulated regarding the

Fire Chiefs compensation. Fire Chief McCoy shared that last year he had put in over 500 administrative

hours being Fire Chief. Please find attached a study that was conducted by the Rockford Fire

Department analyzing the compensation of the Fire Chief in surrounding areas. The numbers below in

this memo is the recommendation from the Fire Commission regarding compensation for the Fire Chief.

Tonight staff would like discussion and direction from City Council on the increase proposed.

Recommendation from the Fire Commission:

Salary / Benefits:

The Fire Chief shall receive a stipend of the following amount. Stipulations of the Fire Chief’s

Salary shall be found in the Maple Plain City Handbook.

• 2018 = $500 / Month

• 2019 = $750 / Month

• 2020 = $1,000 / Month

The Fire Chief shall still be a member of the Maple Plain Fire Department Relief Association

The Fire Chief may elect to enroll in PERA instead of Social Security.

Question Rockford Hamel Maple Plain Hanover Montrose Loretto Delano Long Lake Albertville Monticello St. Michael Rogers Buffalo

Population 4357 5836 1807 3360 3102 668 5962 1828 7401 13429 17295 12748 16103

Average # of calls per year 295 170-200

Average

275 - 300 170-200 Average 200 Average 220 600+ Average 330 YTD 260 Average 341 YTD 490 2016 235

Average

Annual Budget $383,464 $251,000 $419,921 $309,564 $347,250 $382,400 $500,000 $463,697

Number of Firefighters 29 + 8 RES data

7-2017

21 25 29 24 32 20 43 (Up to 50) 30/POC +

3RES

30/POC + 5

RES

30/POC 41/POC 35

Number of Chiefs 2 2 2 2 2 POC 3 2 POC 2 1 FT + 2POC 2 POC 3 1FT /2POC 3

Average Chief Pay $2000/year +

$8/Hr

$4,800/Year $3,500/yr + Call

Pay

$800/Year +

$10/Hour

$6,000/Year +

Per Event

$16/hour $4000/yr +

POC

$75k - $105K

Full-time

Full Time $6,000/yr

Plus $12/hr

$14/Hour

POC

Full Time $10,000 +

$10/Hour

Average Assistant Chief Pay $1200/year +

$8/Hr

$0 - More per

call

$2,500/yr + Call

Pay

$600/Year +

$10/Hr

$4,000/Year +

Per Event

$14/hour $2000/yr +

POC

$1,910/yr DC

$250/month

AC

$200/Month*

$3,000/yr

Plus $12/hr

$14/Hour

POC

N/A $5,000 +

$10/Hour

Number of Captains 4 4 4 3 6 4 3 2 4 4 2

Average Captain Pay $0 $0 - More per

call

$2,200/yr + Call

Pay

$200/Year +

$10/Hour

$2000/Year +

Per Event

$14/hour $1000/yr +

POC

$1,310/yr $150/Month $600/yr Plus

$12/hr

$13.25/HR $200/Year $3000 +

$10/Hour

Number of Lieutenants 2 2 0 1 0 3 2 3 4 2

Average Lieutenant pay $0 $0 - More per

call

$2,200/yr + Call

Pay

$100/Year +

$10/Hour

$0 $14/hour $0 $710/yr $100/Month $1,620/yr

Plus $12/hr

$12.25/HR $200/Year $2000 +

$10/Hour

Paid per call/meetings or per

hour

$8/hr $14/call

$17/call Officers

$13/Hour $10/Hour Calls

$18 per

Meeting/Training

$5/Call

$10/Training

Event

$12/hour $11/Hour on

scene

$4/Respond

only

$10.50/hr Non-

Prob $9.50/hr

Probs

$8.88/hr year 1

$11.09/hr year

2-3

$13.30/hr 4+

years

$12/hr $10/Hour

On Duty Vehicle (Yes or No) No Yes Yes No No Yes No Yes Yes Yes Yes Yes Yes

Commentary Regarding

Command / Duty Vehicle (See

Email)

1 Duty vehicle is

used by rotating

duty officer,

vehicle does

NOT leave the

fire district. Duty

officer receives

$8 for every 8

hour block

One for the Fire

Chief planned in

2018

Members can use

the duty truck for

meetings and

training outside the

city, otherwise it

stays at the fire

hall.

Fire Chief and

Asst Chief carry

their gear and

respond directly

to any major

incident. Not

normally to

medicals.

One for on duty

officer to

respond directly

to calls

One for the Fire

Chief and one

for the duty

officer

One for the

Fire Chief and

one for first

officer arriving

at the station to

use for non-

medical call

One for on

duty officer to

respond

directly to

calls

One for on

duty officer

to respond

directly to

calls

Used for

carrying

additional

equipment

more so

than

responding

faster to a

call

Sold the

Suburban

and got a 4

door utility

truck

because it

was more

practical

Sets of Gear per member 1 1 (Starting to

retain old gear

as a spare)

1 set (Planning

to get 2 sets in

future)

1 (Looking to

purchase back-up

set - Has not been

approved.)

1 1 1 Set of Gear 1 set (Have a

couple spare

sets)

Department Washing Machine

(Extractor)

No Yes Yes Yes Yes Yes No Yes Yes Yes Yes Yes Yes

Notes and Questions:

RES=Reserve

POC=Paid On Call

YTD=Year to Date

FT+Full Time

How much is POC average on

call hours amount?

What is per event amount?

Ordinance Amendment Discussion – Planning Commission 3.1.2018

Page 1

City of Maple Plain

Zoning Ordinance Text Amendments

To: Planning Commission

From: Mark Kaltsas, City Planner

Meeting Date: March 1, 2018

Request:

A proposed text amendment to the City of Maple Plain Ordinance as follows:

a. A text amendment to Chapter 150, Section 150.25, (B), (2) of the City’s zoning ordinance pertaining to sign regulations for the Mixed-Use Zoning Districts.

b. A text amendment to Chapter 153, Section 153.084 of the City’s zoning ordinance pertaining to

parking space dimensions.

c. A text amendment to Chapter 153 of the City’s zoning ordinance pertaining to small cellular wireless technology in City right of ways.

Sign Ordinance (Item A)

The City has a provision in the sign ordinance, Section 150.25 (B) (2), which states that all signs must

comply with the Maple Plain Design Guidelines.

150.25 DISTRICT REGULATIONS.

(B) Mixed Use and Office Districts.

(2) Design guidelines. Signs located for permitted uses in these districts shall conform to

the city’s Design Guidelines.

This provision essentially requires all signs located in the City’s mixed use, office and industrial districts to

comply with the Maple Plain Design Guidelines. The City’s Design Guidelines have the following provisions

relating to signage:

Gateway District:

Signs are encouraged to be backlit where possible, and to avoid internal lighting and neon signs.

Box-lit signs are not permitted in the Gateway.


Page 2

Downtown District:

Signage

A sign package should be created that allows each user the creativity to clearly define their space, but to do so in a manner that creates a visually appealing street frontage. Clear communication, as well as an aesthetic that caters to the small-town flavor shall be required in all sign packages.

All proposed signage should meet the current sign ordinance. In addition to these requirements, the following standards shall be applied to signs within the Downtown District.

Clean, elegant signage with small town character. Materials and scale should reflect the materials and scale of each user.

Supplemental signs are acceptable in this District, including sandwich boards and projecting signs.

Wall signage (i.e. signage affixed to the structure and flush with the façade) is required to ensure visibility of each user.

The following requirements shall apply to the signage package for each user:

Area The total signage package shall not exceed 15-percent of the total façade area. This area includes the primary wall sign, supplemental signs including sandwich boards, projecting signs, and window signage.

Sign Materials Primary material should be wood. EIFS may also be included but will be calculated against materials requirements. Other materials include metals such as aluminum or wrought iron.

Lighting All signs within the Downtown District must have secondary lighting. Internal lighting is not acceptable. This includes neon signs which are also not permitted. Backlit signs are appropriate provided they meet lighting standards set forth in the City’s zoning code. Light pollution should be reduced when possible and energy reducing light fixtures used when possible.


Page 3

The City has granted two variances within the past two years relating to internally illuminated signage in the

MU-D district. The City has received three recent sign permit applications for internally illuminated signs

within the MU-D and Industrial zoning districts. Several of the sign permit applications are on buildings that

have other existing internally illuminated signs.

Staff would like direction from the Planning Commission relating to the lighting requirements set forth in the

Design Guidelines and therefore, by reference, the rest of the commercial districts in the City. The Design

Guidelines clearly stipulate that internally illuminated signage is not permitted in the Mixed-Use-MU Zoning

Districts. The City’s sign ordinance further applies the lighting standards to all other commercial and

industrial districts. The intent of the guidelines appears to have been to create a small town feel which

utilizes design, materials, colors and lighting of a different scale than more standard suburban commercial

internally illuminated or neon signage.

There are several considerations that should be further discussed by the City:

1. Should the City’s sign ordinance Section 150.25 exclusively reference the Design Guidelines for all

MU and Industrial signs?

2. Should the City continue to prohibit internally illuminated and neon signs in the City?

3. Should the City consider allowing internally Illuminated signs in certain areas of the City (i.e.

Highway 12 frontages, on buildings with existing internally illuminated signs, etc.).

Based on the discussion and direction provided by the Planning Commission, staff will prepare any

necessary revisions to the current sign ordinance.


To: City Council

From: Councilmember DeLuca

Re: CUP Compliance


Direction Requested

Council to review recent conditional use permits for compliance. Are the businesses in

compliance? If not what tangible steps can we direct staff to do to ensure that the business is in

full compliance with the Conditional Use Permit. Additionally what can be done regarding the

business on Main Street that had a cluttered lawn with antique items for sale including a vehicle

with no wheels.

Background

City Staff has been working with Collision Corner this past week stating how they still need to

stripe their parking lot. Staff has made contact with Collision Corner multiple times within the

last month. Collision Corner has submitted for application with the Planning Commission for a

new Conditional Use Permit (CUP).

The Akona property that is owned by Jim Shear has also been on staff’s radar. Staff is aware

that a number of improvements need to be made on the outside of the property and spoke with

Jim last week about these improvements. Jim did say that he is looking to complete these

improvements this Spring.

Bumps auto Marine has been challenging for staff. Bump has been trying to comply with his

Conditional Use Permit, but he has violated his Conditional Use Permit through his Parking Plan.

Staff does receive emails from businesses when he is out of compliance. Staff did speak with

Bump again last week and he assured staff it will not happen again.


To: City Council

From: Nicole Kathman, Assistant to the City Administrator

Re: Alcohol in City Parks


Summary

The Parks Commission has recommended removing City Code Section 95.02(F) which prohibits

alcohol consumption in City parks without a special license issued by City Council. This is being

brought to City Council for discussion.

Background

Last year, the Parks Commission discussed the City Code sections regarding the selling and

consumption of alcohol in city parks. Ultimately, the Parks Commission has decided to

recommend to City Council to remove City Code Section 95.02(F) which prohibits alcohol

consumption in City parks without a special license issued by City Council. During discussions

Park Commissioners noted that alcohol is consumed during baseball games at Northside Park

and there have not been any issues with it. Park Commissioners agreed that selling of alcohol

(95.02(E)) without a special license should still be prohibited.

When asked about allowing alcohol consumption during baseball games, City Attorney Thames

provided the opinion that the City either needs to enforce the ordinance prohibiting alcohol in the

park entirely or change the ordinance to allow it.

Permitting tobacco use during baseball games also came up in conversation. Not allowing

tobacco in City Parks is not an ordinance, but rather a policy. The Parks Commission has not

made a recommendation at this time on this, but City Staff wants to hear City Council thoughts

on this as they are related. Attached is the resolution passed in 2012.

Attachments

City Code Chapter 95

Resolution 12-0827-2

Other Cities

City Staff reached out to neighboring communities to find out their regulations in relation to

alcohol and tobacco in city parks. The findings are below.

City of Delano

Alcohol consumption is prohibited in City parks without a permit. Alcohol is sold during

baseball games by the baseball association who hold a liquor license. They have no

regulations on tobacco.

City of Independence

They do not allow the consumption of alcohol in parks. A temporary liquor license as

well as an assembly permit would need to be obtained to have it for an event.

City of Long Lake

They have a policy prohibiting tobacco. We attempted to reach out to them on their

alcohol regulations, but were not able to obtain information.

City of Medina

Serving, possessing, or consuming individual serving containers of alcohol is allowed,

but is restricted to malt liquor and wine. They do require a permit to bring it kegs, barrels,

or case quantities. A temporary liquor license is also needed to sell. They have a policy

prohibiting tobacco in city parks.

City of Minnetrista

They do not allow consumption of alcohol in the parks unless there is a license obtained.

There are no regulations on tobacco.

City of Mound

They do not allow consumption of alcohol in the parks unless there is a license obtained.

There are no regulations on tobacco.

City of Orono

Alcohol is only allowed to be consumed unless permission has been specifically granted

or licensed by the council. They have a policy prohibiting tobacco in city parks.


To: City Council

From: Councilmember DeLuca and Robert Schoen, City Administrator

Re: Business Commission


Direction Requested

Council to re review direction to staff that a business commission be established that is

intentionally not a public meeting and limits the number of elected officials that can attend.

Councilmember DeLuca questions if this is an appropriate step given our position on

transparency. Should not all meetings be public and open to anyone (including more than 2

council members) that wants to attend.

Background

The City has shared that a goal of the City Council is to make Maple Plain a more desirable

place to be and live. Part of making this happen is to beautify the Hwy 12 corridor. The City has

been trying to work with businesses to comply with City Code. The Mayor and myself met with

a business owner this last Friday and one of the thoughts that were shared was that businesses are

upset, but are not reaching out to City Hall. Instead businesses are reaching out to members of

the Chamber and not the City.

Proposal

As a result of businesses not reaching out to the City, it would be good to provide opportunities

where all businesses can meet and discuss concerns with a City Commission. Imagine a quarterly

meeting where all the businesses in town are invited to share their thoughts with the City. The

City can then easily share goals such as image thoughts of Maple Plain with all businesses. A

master email list could be acquired to keep businesses in the loop about what’s happening around

town as well. This topic is clearly up for discussion and staff looks forward to hearing the

thoughts from City Council.

agenda maple plain city council special workshop …€¦ · 12/3/2018 · mu-d district. the city...

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