Agenda Item No. ,e~ •I PALM BEACH COUNTY

BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY

Meeting Date: June 23, 2015 [x] Consent [ ] Regular

Department: Submitted By: Submitted For:

[ ] Ordinance

Palm Beach County Sheriff's Office Palm Beach County Sheriff's Office

t EXECUTIVE BRIEF

[ ] Public Hearing

Motion and Title: Staff recommends motion: A} Receive and File a Supplemental Award and Extension Letter amending a 2013 UASI Grant, to provide an additional $59,910, in reimburnable funding and to extend the grant period from April 30, 2015 through May 31, 2015; and B) Approve a budget amendment of $59,910 in the Sheriff's Grant Fund.

Summary: The Board of County Commissioners accepted this grant for $495,909, on May 6, 2014 (R-2014-0651). On May 19, 2015, the BOGG reviewed and filed an agenda item extending the grant period from March 31, 2015 through April 30, 2015 (R-2015-0675).This agenda item will increase the grant award to include an additional $59,910 in reimbursable funding and will additionally extend the grant period from April 30, 2015 through May 31, 2015. The purpose of this grant project is to fund various domestic security activities within the. County and Region 7 using federal Urban Area Security Initiative (UASI) funds through the City of Miami, as the UASl's fiscal agent. There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required. Countywide (JB)

Background and Justification: The Urban Areas· Security Initiative (UASI) is intended is to create a sustainable national model program to enhance security and overall preparedness to prevent, respond to, and recover from acts of terrorism. In general, the UASI provides financial assistance to States to address the unique equipment, training, planning, and exercise needs of large urban areas, and to assist them in building an enhanced and su~tainable capacity to prevent, respond to, and recover from threats or acts of terrorism. It also includes awards to (1) selected State and local. governmental entities and commercial companies to develop plans and approaches to erisuring the safety and protection of the Nation's ports, and (2) selected State and local governmental entities to develop plans and approaches to ensuring the safety and protection of the Nation's transit systems. The Catalog of Federal Domestic Assistance (CFDA) number is 97.067 and the contract number is 14-DS-L2-11-23-02-413. .

Attachments:

1 .. Supplemental Award and Extension Letter 2. R-2014-0651 3. R-2015-0675 L 4. Budget Amendment

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DA.TE

II. FISCAL IMPACT ANALYSIS

A. Five Year Summary of Fiscal Impact:

Fiscal Years Capital Expenditures Operating Costs

External Revenues Program ·income (County) In-Kind Match (County)

Net Fiscal Impact

# Additional FTE Positions

(Cumulative)

2015 $59,910

0

($59,910)

2016

Is Item Included in Current Budget: YES __ _

2017

NO X

2018 2019

Budget Account No.: Fund 1152 Agency _1_6_0 __ Org 2260 Object 3129

Reporting Category __ _

8. Recommended Sources of Funds / Summary of Fiscal Impact:

There is no match requirement associated with this award. No additional positions are needed and no additional County funds are required.

FY2013 Miami UASI FY 2013 Miami UASI Supplemental Award Total Program Budget Award

m REVIEW COMMENTS

A. OFMB Fiscal and/or Contract Administration Comments:

0/'i ~~ (e("\

B. Legal Sufficiency:

ssistant County Attorney

C. Other Department Review:

Department Director

$495,909 $ 59,910 $555,819

This summary is not to be used as a basis for payment.

DANIEL ALFONSO City Manager

_JanetCid Gram: .. Section Manager Palm Beach Comity Sheri.trs :Office 3228 Gun. Club Road,· West Palin Bea.¢14 FL 3340~300l

May 1,.201$,

MAURICE L. Kb"MP ... Fin~·Cbief . . .

· Re: ·.Palm :Beat!h- County Slleriffs OfficeSupplein-ental A,ward·pd:ExtensionLetterfor GrantYeaf ·2013 YM! ·•·-···· ,,.... .. . . ... •

Dear Ms. Cid:

This lett.e;r ~rv:e& as ufficlal .notification tfult PJJ.Jm .Beach Cot1nty Sb,eriff $•Office--~ been .aw.arded. a suppl~i,:ieutal award iii the amount of $5!>;:9tO·fur1b.e·project.listed below and the grant period bas- been extended through May -31, 201S:.

-:Une-ltem·#· :Grant Yec1r Proje¢1: Current ',Budget · NewBUdget PRNO .. Port Re$1iency:

·:2013,..102 ·2013· Patkeye, RlIOEYE1 and $0~0.0 $-59~910~00 PDA

)!leas~ref~i;totheF.u,nding·Yea1~of2O13•MiamiUASIM_OA(Agreement#l4DS~l.2-11.,3-02.,..41.3) between the Ci.tyof'Miamiand Palm·Beiclt County Sheriffs Office .for more··information ·and stipulations. ·

·Tue new pedQ<i of petfoooan.(:-~·for t)le l.JA5l 2013 will·e~i)."e).iay.3Q; :201.S and the reimbursement package is to be submitted ntrlatet than May 3Q, 2015.

Pr.ojecttimelines.and benchmarks sball'·be clearly communicat~q_ to tbeadmimstr~~agen.cy·(City ofM_iatm) upon request. Failure.to comply With timelines and bencllmarkswill resultin·tbe de-obligation of funds for this- project

If you. have anyquestions,.please do not hesitate to. contactUASI Program.Manager, Andr:ea.Becr~ft at(3QSJ 41-Q~54540r·via: ~mail atabecraft@mi~igm,::.com.

PG/ab

J>~te;:(fomei;,·AfC ~-~-, -~ -ef­. Urban Ar¢a Security fuitiative

Emergency Mana,ger

Attachment # -------Page __ /_:of_/ __

. . Agenda Item No~ -a PALM BEACH COUNTY t"" I A 4--1 A .

BOARD OF COUNTY COMMI-SSI.ONERS ;'0. . I ,,U . AGENDA ITEM SUMMARY -· - -.

. Meeting Date: May' 6,. 2014 [x] Consent

Department: Submitted By: Subm'itted For:

[ ] · O.rd.inance

Palm Beach County Sheriff's Office Palm Beach -County Sher~ff's Office

I. EXECUTIVE BRIEF

c 1 &-!!};1'1- DloS I

[ ] J)"ublic Hearing .

Motion and Title: Staff recomm~nds motion to: A) Acc~pt on behalf of the Palm Beach County . Sh~riff's Office a Memorandum at.Agreement with the City of Miami, for a FY13 U~ban Area Security

Initiative Grant in the amount of $495,908.48, effective until March 31, 2015; and ··B) Approve a budget amendment of $495,909 in th~ Sheriff's Grant Fund.

. . Summary: This memorandLJm of agreement provides a means of funding various domestic security activities within th~· County and Region 7 using federal Urban Area Security Initiative .(UASI) funds through the City of Miami, as the UASl's fiscal agent. ·There is no match requirement associated with

.. this award. No additional ·positions are needed and no· additi.onal County funds are required. CountW(ide (PGE)

Background and Justific~tion: The Urban Areas Security Initiative (UASI) is intended · is to create a sustainable national model program to'. enhance· security ·and overall preparedness to prevent,· respond to} and recover from. acts .of -.terrori~m. · In general, the _UASI provides financial ass.istanc~ to States· to .aQdre~s the unique equipment, training, planning, and exercise needs of large urban areas, and to assist them"1n~build_ing an enhanced and s.ustainable c~pacity to prevent, respond to, and recover .from threats or acts of terrorism. It also includes awards. to (1) selected .State and\ local governmental · entities and

. commercial companies to develop plans and appro~ches to ensuring the safety and .p(otectk>n of th_e Nation's. ports, and (2) selected State and local governmental entities to. develop plans and approaches to ensuring ·the safety and protect1on of the Nation's transif systems. The Catalog of Fed~Fal Domestic Assistance (CFDA) riµmber is 97.067 and the contract number is 14.;OS-L2-11-23-02.-413. · .

Attachments: • ~!.

· 1. Memorandum of Agre~ment between th~ City of Miami and Palm Beach Counfy' Sheriff's Office · . . · · 2A·urban Area Security Initiative GY13-Award Letter 3. Budget Amendme_n~ .

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RECOMMENDEDBY: ___ ~fC-J>-_..e:;;---------------'-~~-L-----. DEPART · T DIRECTOR ,

APPROVED BY:. ~JJ 112 · 1 ~ ' . · . . :::-,,.• · ·. AS~~NT COUNTY ADMINISTRATOR ·

.\ · Attachment#,._.;,...~~---

/ , ·Of ·. 8' ···· Page ___ _

,.J

II. . FISCAL.IMPACT ANALYSIS·.

A. ·Five Ye;ir'Summary of ~is.cal Impact:

Fisc.al Yea~s 2014 2015 2016 2017 2018 Capital .Expenditures $73,909 Operating Costs $422,000

External Rev:enues· ($495,909) Program hicome (C.9unty) In-Kind Match (County) 0

Net Fiscal Impact .Q

#-Additional· FTE Positions 0

(Cumulative)

Is Item lnclud~d .in Current Bf:'dget: YES NO X

Budget Account_.~o.: Fund 1152 Agency 160 Org 2260 Object 3129

Repo_rting Category

B. ~ec~mmend.ed Sources of Funds /' Su.mmary· of Fiscal· lmp~.ct:

A.

s.

C.

PBSO has been· awarded funds thr-ough the City -of Miami as. the Miami UASl's fiscal ~gent. The award of :$495,909 will be used fo.r various ,Jaw enforcement .activities· in Region 7. There .is no match .requi'rement associated with this award. No additional positions are ne.eded and no additi9nal County funds. are required.

2013 Mian:,i UASI Total Program Bµdget

-1-11 . REVIEW· .COMMENTS

nd/or Contract Administration Comments:

Legal Suffici.~,:1cy:

Other Departm.ent Review:

Department Dfr~ctor ·

.$495,909 -$495~909

This summary is not to be ~~ed as a basis 'for payme,:tt.

Attachment# -------Page &_ ;,of -----

Agen~a Item No. ~l> 1)-.J . PAL~ BEACH COµNTY .• M ! l T 1~

BOARD=.OF·:CQUNTY C.OMMISSIONERS AG,ENDA1:rEMsuMMAR:y E-2-6l'5-0i.,'7S

Meeting Date: May 19, 2015 [ x.J · . Consent [ l Regular

[ ] Ordinance [ ] · Public Heafjng Department: Submi~ed .·By: Submitted· For:

Palm Be.acb·.County. Sheriff's Office P.at~.::s.e·ach~ ¢ounpt~~heraff's .. Offic~

I. EXECUTIVE BRIEF

Motion and Titl.e: . Staff.. recom.m~n~s mo.tion · to rece.ive and. file.:. Extension Letter .amending a 2013 ·uASI Grant, to exte.nd·the grant perio~Hrom March 31, 2015 through April 30, 2015. .

summary: The Board of County Commissioner~ accepted this•·grant for $495,909, on May 6, 2014 (R-2014-0651). This agenda item will extend the grant P<?riod from Match 31, 2015 through April· 3.0~ 2015. The purpose of :this grant project is to fund various dornestic security activities· within the County arid R~gion 7 using. federal Urban Area· Security Initiative (UASI). ft,mds through th.e City of Miami, as the UASfs fiscal agent. There is no m~tch requirement ~ssociated with this award. No

. additional positions are needed and no additional County funds are·required. Countywide. (JB)

B.ackground and .. Justificatio.n: The U.rt;,an Areas Security Initiative (UASI) is· .intended is to create a sustainable national model . program to· enhance sepurify and overall· preparedness. to preve·nt, · respond to, arid recover from acts of terrorism. In general, the UASI provides financial a~sistance · to States to address the unique. equipment, training, planning, and exercise needs of large urban areas, and to assist them in building an enhanced and sustainable capacity to prevent, respond to, and recover from threats or acts of terrorism. It also include$ awards to (1) selected St~te and local governmental entities and····-::. commercial companies to develop plans and ·approaches to ensuring the safety and protection of the ·~f

· Nation's ports, and (2) selected State and local governmental • entities to develop plans and approaches to ensuring the safety and protection of the Nation's. transit system~. The Catalog of Federal Domestic.Assistance (CFDA) number is 97.067 and the contract number is 14-DS-L2-11-23-02-413. .

Attachments:

1 . Extension Letter 2. R..:20:14-06.51

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·U. FIS.CAL IMPACT ANALYSIS

A. Five Ye~r S~mmary of .~iscal Impact-:

F:iscal Ye,rs · Capital Expenditures Operating C.osts

External Revenue$ Prograrrr: Income··. (County) ·· ln-Kirid • Match .(County)

Net Fiscal lmp~ct 't

# Additional FT£; Positions

(Cumulative)

. 201'5

ls.Item· Included in. Current Budget YES : X ·

2016

NO

2017 2018

Bµdget Account No.: Fund 1152 Agency _1_. 6_0 __ Org 2260 Object 3·129 ..

Reporting Category __ _

B.. Recommended· So.urc.8$· of F.u-nds.-/ ·summary .~f F.isc~I hnpact:

*No additional fiscal impact-time extension orily

REVIEW .COMMENTS

-A. · OFMB. Fiscal an~/or ContractAdmi·nistraticm Co.mments:

B.. L~g.al· Suf,:ic.iency:.

Ass.t

C. Other Depfrtment Review:

l?~partm~".1~ Dire~tor

This ·summary is not. to be used as a basis for payment.

Attachment # J __ .......,. ___ _ ·~ge ___ d_~---

15-

Use this form to provide budget for items not anticipated in the budget.

ACCT.NUMBER ACCOUNT NAME Revenues

2013 Miami UASI 160-2260-3129 Federal Grant - Other Public Safety

TOTAL REVENUES I

Expenditures

2013 Miami UASI 160-2260-9498 Transfer to Sheriff's Fund 1902

TOTAL EXPENDITURES I

Palm Beach County Sheriff's Office

INITIATING DEPARTMENT/DIVISION

Administration/Budget Department Approval

OFMB Department - Posted

ORIGINAL BUDGET

0

1,519,975

0

1,519,975

BOARD OF COUNTY COMMISSIONERS PALM BEACH COUNTY, FLORIDA

BUDGET AMENDMENT

FUND 1152 - Sheriff's Grants Fund

CURRENT BUDGET INCREASE DECREASE

495,909 59,910

$4,407,203 $59,910 $0

495,909 59,910

$4,407,203 $59,910 $0

Page 1 of 1

'?,Gf.'X &«v

l ~() OCc.1'\ \S\,r i 3 '(3 \ w O t, ~tit$¥ ,5.,

ADJUSTED EXPENDED/ BUDGET ENCUMBEREC

555,819

4,467,113

555,819

4,467,113

REMAINING BALANCE

By Board of County Commissioners At Meeting of June 23, 2015

Deputy Clerk to the Boar~ of County Commissioners

APPROVED AS TO.FORM AND LEGAL SUFFICIENCY