agenda full template - feb 2015 no section 10 1 17 february, 2015 west coast council agenda council...

17 February, 2015 West Coast Council

AGENDA

COUNCIL MEETING

17 February, 2015

Commencing at 5.00pm.

I certify that with respect to all advice, information and recommendations provided to Council with this Agenda:

1. The advice, information and recommendations are given by a person who has the qualifications or experience necessary to give such advice, information or recommendation; and

2. Where any advice is given directly to Council by a person who does not have the required qualifications or experience, that person has obtained and taken into account in that person’s general advice the advice from an appropriately qualified or experienced person.

3. Councillors are reminded of their obligations under Part 5 of the Local Government Act 1993 in respect to Interests.

Dirk Dowling GENERAL MANAGER NOTES: S.65(1) of the Local Government Act 1993 requires the General Manager to ensure that

any advice, information or recommendations given to the Council (or a Council committee) is given by a person who has the qualifications or experience necessary to give such advice, information or recommendation. S.65(2) forbids Council from deciding any matter that requires the advice of a qualified person without considering that advice.

17 February 2015 West Coast Council Agenda

West Coast Council 17 February, 2015

AGENDA

NOTICE is hereby given that the next Ordinary Meeting of the West Coast Council will be held at the Council Chambers, 11 Sticht Street Queenstown on Tuesday 17 February, 2015 at 5.00pm at which the following items are listed for discussion.

ITEM NO SUBJECT............................................................................................... PAGE

16/15 APOLOGIES / LEAVE OF ABSENCE: ..................................................................... 4 17/15 PECUNIARY INTEREST - Local Government (Meeting Procedures) Regulations 2005

8 (2) (E) and 8 (7): ........................................................................................... 4 18/15 CONFIRMATION OF MINUTES - ORDINARY MEETING: Local Government (Meeting

Procedures) Regulations 2005: Regulation 8(2): .................................................. 4

19/15 PUBLIC PARTICIPATION AND QUESTION TIME: .................................................... 4 20/15 PETITIONS/DEPUTATIONS/PRESENTATIONS: (Meeting Procedures) Regulations 2005

- Regulation 38): ............................................................................................ 4

21/15 NOTICE OF MOTION: (Meeting Procedures) Regulations 2005; Regulations 16: ........ 4 22/15 COUNCILLOR RAISED ISSUES AND INFORMATION; Local Government (Meeting

Procedures) Regulations 2005 - 29 & 30: ............................................................ 5

23/15 MAYOR AND COUNCILLOR DIARIES AND COMMUNICATIONS: ............................... 6

24/15 COUNCIL WORKSHOPS: ................................................................................... 8

25/15 COUNCIL DECISION STATUS REPORTS/Action Item List: ........................................ 9

26/15 GENERAL MANAGER’S REPORTS: .................................................................... 11

27/15 PLANNING & REGULATORY SERVICES DEPARTMENT: ......................................... 14

28/15 CORPORATE & STRATEGIC SERVICES DEPARTMENT: .......................................... 20

29/15 CIVIL WORKS & TOWN MAINTENANCE DEPARTMENT: ....................................... 21

30/15 CORRESPONDENCE: ...................................................................................... 26

32/15 CLOSED MEETING: ........................................................................................ 52

33/15 OPEN COUNCIL: ........................................................................................... 53


16/15 APOLOGIES / LEAVE OF ABSENCE: Recommendation That ……….. be granted an apology for today’s meeting.

17/15 PECUNIARY INTEREST - Local Government (Meeting Procedures) Regulations 2005 8 (2) (E) and 8 (7):

The Chairperson is to request whether Councillors have a pecuniary interest in any item on the Agenda.

18/15 CONFIRMATION OF MINUTES - ORDINARY MEETING: Local Government (Meeting Procedures) Regulations 2005: Regulation 8(2):

Author General Manager

Recommendation That the minutes of the Ordinary Meeting of the West Coast Council, held at the

Strahan Senior Citizen Club Rooms, Gaffney Street, Strahan, on 20 January, 2015, a copy of which having previously been circulated to Councillors prior the meeting, be confirmed as a true and accurate record.

19/15 PUBLIC PARTICIPATION AND QUESTION TIME:

20/15 PETITIONS/DEPUTATIONS/PRESENTATIONS: (Meeting Procedures) Regulations 2005 - Regulation 38):

A person my lodge a petition with the Council by presenting it to a Councillor or the General Manger

21/15 NOTICE OF MOTION: (Meeting Procedures) Regulations 2005; Regulations 16: Motion: Cr Styles

West Coast Council write to Health Minister Michael Ferguson expressing our disappointment that a community forum similar to those held elsewhere in the state on the One Health System plan was not held on the West Coast, and that perhaps in future the West Coast community can be more widely consulted; especially on matters as important as health.

Background/Rationale to motion: The minister held Community Forums in Hobart, Launceston, Devonport and Burnie to discuss the ‘One Health System’. This was supported by a large advertising campaign encouraging Tasmanian’s to ‘go and have their say’. It is disappointing that regional Tasmania, including the West Coast, were not able to be consulted by way of community forum. Moved/Seconded


22/15 COUNCILLOR RAISED ISSUES AND INFORMATION; Local Government (Meeting Procedures) Regulations 2005 - 29 & 30:

(29) Questions without Notice

(30) Question On Notice


23/15 MAYOR AND COUNCILLOR DIARIES AND COMMUNICATIONS: Mayor Vickers: January 14 Workshop - Queenstown January 14 Contact Australia Day Award Recipient - Queenstown January 20 Council Meeting - Strahan January 22 Mayor on Air 7xs - Queenstown January 22 Economic Working Group Meeting - Queenstown January 22 Workshop - Queenstown January 27 Workshop - Queenstown January 29 Meet RACT - Strahan January 29 Special Briefing - Queenstown February 2 Crime Stoppers Board Meeting - Hobart February 3 Cradle Coast Mayors Meeting - Burnie February 5 Meeting with Inspector Queenstown Police - Queenstown February 5 Workshop - Queenstown February 6 Meeting with K. Linegar THO/Northwest - Zeehan February 9 Workshop - Queenstown February 11 Australia Day Civic Reception/Presentation - Queenstown February 11 MMG Cocktail Party - Rosebery February 12 Amalgamation Talks - Ulverstone February 13 Address LGAT General Meeting Brighton Council Chambers - Brighton February 16 Queenstown Rec Ground Meeting with stakeholders - Queenstown Deputy Mayor Pitt January 8 Stella Resources Briefing -Zeehan January 14 Executive Briefing - Queenstown January 20 CMT General Flood Planning Briefing - Queenstown January 20 Workshop - Queenstown January 20 Council Meeting - Strahan January 27 Workshop - Queenstown January 28 Interview as Representative of West Coast Futures Committee for Janet MacKenzie’s

Doctorate research project 29th Jan - Special Briefing – Queenstown Cr Gerrity January 14 Briefing - Queenstown January 20 Council Meeting – Strahan January 22 West Coast Working Group Meeting – Queenstown January 27 Workshop - Queenstown January 29 Special Briefing - Queenstown February 5 Workshop - Queenstown Cr Newman January 20 Council Meeting - Strahan January 22 Workshop - Queenstown January 26 Mt Lyell Picnic - Strahan January 27 Workshop - Queenstown January 28 Study into Retention of teachers on West Coast January 29 Special Briefing – Queenstown February 5 Workshop – Queenstown


Cr Shea January 20 Council Meeting – Strahan January 22 Workshop – Queenstown January 27 Workshop – Queenstown January 29 Special Briefing – Queenstown February 5 Workshop – Queenstown February 9 Workshop - Queenstown Cr Styles January 24 Briefing - Queenstown January 20 Council Meeting - Strahan January 22 Workshop - Queenstown January 26 Picnic Day - Strahan January 27 Workshop - Queenstown January 29 Special Briefing - Queenstown February 5 Workshop - Queenstown Cr Stringer January 14 Briefing - Queenstown January 20 Council Meeting - Strahan January 22 Workshop -.Queenstown January 27 Workshop - Queenstown January 29 Special Briefing - Queenstown February 5 Workshop - Queenstown Cr O’Grady January 14 Briefing - Queenstown January 20 Council Meeting - Strahan January 22 Workshop - Queenstown January 29 Special Briefing – Queenstown February 5 Workshop - Queenstown Cr Medwin January 20 Council Meeting - Strahan January 22 Briefing - Queenstown January 27 Workshop -Queenstown February 5 Workshop – Queenstown Moved/Seconded Recommendation: That the Mayor & Councillor Diaries and Communications be noted.


24/15 COUNCIL WORKSHOPS:

General Manager’s Comments

Workshops/Briefings held since the previous Council Meeting on 20 January 2015. The following subjects were discussed: BRIEFING DATES SUBJECT January 14 2015 (3pm-5pm) Executive Update January 29 2015 (3pm-5pm) Corporate Review February 9 2015 (3pm-5pm) Executive Update & Queenstown Heritage & Arts Festival Presentation WORKSHOP DATES SUBJECT January 22 2015 (3pm-5pm) Budget Briefing & Community Engagement/Strategic Planning January 27 2015(3pm-5pm) Forestry Tasmania & Performance Driving Australia Presentations February 5 2015 (3pm-5pm) Strahan Waterfront Precinct Plan Presentation & Economic Working Group

Projects

The above information is listed as required by Clause 8 (2) (c) Local Government (Meeting Procedures) Regulations 2005.

Moved/Seconded Recommendation That the Council notes the following Workshops were conducted by Council since its last Ordinary Council Meeting


25/15 COUNCIL DECISION STATUS REPORTS/Action Item List: Moved/Seconded Recommendation That the # 2015 Status Report of Open Council Meeting decisions be received.

MEETING DATE

TOPIC RESOLUTION/ACTION RESPONDING OFFICER

STATUS COMMENT NEXT REVIEW BY COUNCIL

15/12/14 Australia Day Awards Letters to be sent, Plaque to be Ordered, details of the post presentation ceremony to be discussed at Workshop

EA COMPLETED 14/01/15

20/01/15 Sports Stadium, Esplanade, Queenstown

Possibility of No Standing signs outside stadium to prevent traffic flow issues to be investigated

MCW&TM ONGOING Assessment to be made

17/03/15

20/01/15 Letter of support to MAST Letter to be prepared supporting Thureau Hills boast ramp submission

EA/GM ONGOING Waiting on advice from Deputy Mayor

05/02/15

20/01/15 Adhesion Order - Courto Approved BPO COMPLETED 20/01/15 Dianne Lindsay Band

Performance – request for support

Send letter advising venue hire would be waived. Advise tech services of same

EA COMPLETED Event has been cancelled by organiser

20/01/15 Strahan Pool Letter Letter to be sent GM COMPLETED 05/02/15 20/01/15 Sponsorship Request

K Jarvis Approved EA COMPLETED

20/01/15 Strahan Playground Shade Letter to be sent – budget consideration EA COMPLETED 20/01/15 Beach St, Strahan Investigation into lack of response re:

residents letter about sealing. Possibility of reducing speed limit 30ks to 10ks

GM & MCS&TM

ONGOING Discussion to be undertaken between GM & MCS&TM to decide follow up – Meeting Organised

05/02/15 16/02/15


MEETING DATE

TOPIC RESOLUTION/ACTION RESPONDING OFFICER

STATUS COMMENT NEXT REVIEW DATE

21/10/14

Officers Report Performance Driving Australia

Approval given to authorise events for first three months and prepare draft License to Operate for 24 months

GM

ONGOING

22/10/14 Initial letter authorising issued. Draft licence to be negotiated and drafted for Council approval.

17/02/15

15/12/14 Queenstown Airport-Performance Driving Australia

Correspond with concerned residence once negotiations with proponent have been completed

GM ONGOING Send letter once negotiations are finalised

TBA


26/15 GENERAL MANAGER’S REPORTS: Reporting Period January 2015 / Council Meeting February 2015 Moved/Seconded Recommendation: That the General Manager’s Reports for January 2015 as presented be noted. Please be advised that due to the Corporate Restructure a full Financial Report/Update will be compiled and provided at the next Ordinary Meeting of Council.


Finance

Gifts and Donations

Posting Date Name Amount

18/07/2014 1st Queenstown Scout Group 200 18/07/2014 Lioness Club of Rosebery 200 18/07/2014 Lions Club of Zeehan 200 18/07/2014 Queenstown Senior Citizens Club Inc 500 18/07/2014 Strahan Senior Citizens Club 500 18/07/2014 Rosebery Senior Citizens 500 18/07/2014 Zeehan Senior Citizens 500 18/07/2014 Active Strahan Inc 250 18/07/2014 Lake Burbury King River Picnic Com 500 18/07/2014 Mt Lyell Strahan Picnic Committee 500 18/07/2014 Queenstown Fire Brigade 200 18/07/2014 Wee Georgie Wood Steam Railway Inc. 480 18/07/2014 West Coast District Hospital Auxiliary 200 18/07/2014 Zeehan Gem & Mineral FairAssoc Inc 500 18/07/2014 Mountain Heights School 225 18/07/2014 Rosebery District High School 225 18/07/2014 Rosebery District School P & F Assoc 100 18/07/2014 St Joseph's Parents & Friends Queenstown 100 18/07/2014 St Joseph's Parents & Friends Rosebery 100 18/07/2014 Strahan Primary School Parents & Friends Assoc 100 18/07/2014 St Joseph's School Queenstown 75 18/07/2014 St Joseph's School Rosebery 75 18/07/2014 Strahan Primary School 75 18/07/2014 Zeehan Primary School 75 18/07/2014 Queenstown Anglers Club 200 18/07/2014 Strahan Rifle Club 200 18/07/2014 Toorak Boxing Club 150 18/07/2014 Queenstown Junior Basketball Assoc 150 18/07/2014 Strahan - Under 13 Football Club 150 18/07/2014 Queenstown Under 13's Football 150 18/07/2014 Zeehan Under 13's Football 150 18/07/2014 Zeehan Cricket Club 150 27/08/2014 Fire Assistance 1000 19/11/2014 ABC Giving Tree 300 27/01/2014 K. Jarvis - Sponsorship 150

9,130 Author General Manager


Governance

Use of Corporate Seal

DATE DOCUMENT NAME

January 2015 Adhesion Order WCC & Courto Author General Manager

Community Services:

Family Support Program Families Supported Family support had 5 families, comprising 7 Adults and 12 children. Demographics Zeehan 1 Queenstown 2 Strahan 2 Family Support training NIL Activities and Meetings Case management meetings with police and clients, ongoing Meeting with Zeehan Neighbour Centre, explaining service Meeting with Queenstown Child Care Centre, explaining service Meeting with Strahan Police, explaining service Phone meeting with RAW (Rural, Alive, Well) Outreach Service Phone meeting with Whitelion (Tiffany Dickson) Meeting with The Men’s Shed, Queenstown Feedback forms available from clients when exiting the program Casual Client Family Support Working intensively with one single parent with one child Working intensively with Grandmother and access/issues with children Emergency Relief Program MMG Contacted and provided ER Program with left over Christmas gift hampers to be given out to the residents of Rosebery Assisted with 15 ER clients with food hampers and vouchers

Author General Manager

Visitor Information Centre No Report Author General Manager

Youth Development No Report Author General Manager


27/15 PLANNING & REGULATORY SERVICES DEPARTMENT:

Reporting Period January 2015 / Council Meeting February 2015

337 Certificates (Certificates of Council’s Power)

MONTH 2013/2014 2014/2015 JULY 21 22 AUGUST 14 10 SEPTEMBER 12 10 OCTOBER 16 16 NOVEMBER 21 11 DECEMBER 13 14 JANUARY 16 12 FEBRUARY 9 MARCH 16 APRIL 14 MAY 15 JUNE 13

TOTAL 180 83


Planning & Building Report

Planning

2013/2014 Planning Applications


Planning General

Land Use Planning & Approvals Amendment Bill 2014 The amendments to the Land Use Planning & Approvals Act 1993 came into effect on the 1stJanuary 2015 with additional amendments being effective from 1/02/15. Changes enable a planning authority and third parties to enable and enforce compliance to a planning prescription, process and permit. Single Statewide Planning Scheme Process The second package is to provide framework for delivering a single statewide planning scheme outcome. This will be undertaken by the Taskforce in conjunction with the Local Government Association of Tasmania. There is a scheduled Taskforce meeting to be held later this month. Interim Planning Scheme The Tasmanian Planning Commission session from January outcome was that the commission have accepted the number of amendments made by Council on the recommendation of Council’s Planner. Next meeting is scheduled for the week commencing 9th February 2015. All issues above will be discussed with Councillors at the briefing session scheduled for 19th February 2015.

Building

Council issued four building permits for the month of January with included the building permit for the Strahan Primary School for the relocation of the library from the Parks and Wildlife building to the school.

Other three applications were minor residential development.

Building General

Tasmanian Building Regulatory Framework Review Council submitted the response to the latest Tasmanian Building Regulatory Framework response paper on 31st January 2015.

Author Planning & Building Officer


Environmental Health Report

Animal Control Waste Transfer, Landfill, Garbage & Recycling Statistics

Animal Control

MTD YTD BUDGET

Dogs Registered 1 892 1000

Dogs Impounded 3 18 30

Warnings Issued 3 10 100

Infringements 1 8 75

Feral Cats Destroyed 7 18 100

Dogs Rehomed - Burnie 0 5

Environmental Health

MTD YTD BUDGET

Immunisation HPV and dTpa

2014 Term 2

42 G7 Students 10 G9 Students

60

Abatement Notices 27 152 207

TYPE DESCRIPTION Notifiable Diseases Salmonella

The Public Health Act requires seasonal sampling of recreational waters. TYPE DESCRIPTION MTD YTD BUDGET Recreational Water Swimming Pools 4 48 20 Recreational Water West Strahan Beach 4 32 40

Registrations MTD YTD Comments

Food Businesses 0 77 Places Of Assembly 0 8


Waste Management: Rubbish deposited at transfer stations and carted to Zeehan landfill site: (m3)

Month Q’Town Rose/Tullah Zeehan Gran. Harb Strahan Total July 413 353 214 0 277 1,257 August 783 726 192 179 862 2,742 September 565 375 258 135 750 2,083 October 614 692 228 71 546 2,151 November 403 324 214 33.6 327 1,301.6 December 630 730 276 134.5 727 2,497.5 January 707 732 148 174 638 2,399 February March April May June

Waste Management:

Garbage Collected: Bins & (m3) Month Q’town Rose/Tullah Zeehan Strahan Total Bins Total m3 July 3,844 1,869 1,469 1,297 8,475 283.3 August 3,186 1,874 1,182 1,031 7,273 242.4 September 3,468 1,874 1,228 1,254 7,824 260.8 October 3,980 2,384 1,038 1,038 8,600 286.6 November 3,285 2,003 1,265 1,146 7,699 256.6 December 3,854 2,275 1,507 1,325 8,961 298.7 January 3,388 1,950 1,281 1,252 7,871 262.4 February March April May June

Recyclables Collected

Author Environmental Health Officer

Month Amount m³ July 56.0

August 51.8 September 60.96

October 49 November 65.28 December 58.56

January 56.16 February

March April May June


28/15 CORPORATE & STRATEGIC SERVICES DEPARTMENT: Reporting Period January 2015 / Council Meeting February 2015 Personnel – Commenced 1 – Youth Project Development Officer Personnel – Departures Nil Occupational Health, Safety & Training Safety Committee Meeting A meeting was held 21st January 2015 Lost Time Injuries Month Nil Number of Lost Time Injuries year to date 1 Number of Lost Days Year to Date due to Injuries 2 - includes 1 day carry over injury prior year Author Corporate & Strategic Services Coordinator


29/15 CIVIL WORKS & TOWN MAINTENANCE DEPARTMENT: Reporting Period January 2015 / Council Meeting February 2015

ONGOING STANDARD TASKS The Works Department has a number of tasks that are scheduled and completed on a regular basis throughout each month. Camping Grounds: Lake Burbury toilets and barbecues cleaned and rubbish cleared daily, mowed and brush cut Macquarie Heads toilets cleaned daily, grass mowed weekly topping up of water in tanks as

required Overnight camping fees collected by caretakers at Lake Burbury and Macquarie Heads

Camping Grounds

Airports: Strahan airport toilets checked once a week and cleaned when necessary. Town Maintenance: CBD areas, including public toilets, of Queenstown, Rosebery, Strahan, Tullah and Zeehan

cleaned daily Cleaned and checked stormwater catchments on several occasions in all towns Drains unblocked/cleared drains when required Skate Parks and playgrounds checked daily in Queenstown, Rosebery, Strahan, Tullah and

Zeehan General mowing and brush cutting of parks, reserves and nature strips completed in

Queenstown, Rosebery, Strahan, Tullah and Zeehan Strahan and Queenstown parking machines checked daily to ensure machines are in working

condition and emptied as required. One of the parking metres in Strahan is still out of order and are awaiting arrival of new PC board

Bins emptied weekly and grass mowed and brush cut as required at Queenstown, Rosebery, Strahan and Zeehan cemeteries

Council facilities with approved bookings cleaned and inspected as required Waste Management: Kerbside household wheelie bin collection conducted weekly Kerbside recycling collection conducted monthly Queenstown, Rosebery, Strahan, Tullah, Zeehan, Trial Harbour and Granville Harbour Transfer

Stations cleaned daily Excess rubbish, scrap metal, tyres and oil from transfer stations carted to Zeehan Landfill

when required Zeehan Landfill Site rubbish cleaned up and covered daily

Internal:


Daily checks and routine preventative maintenance conducted on plant and equipment General cleaning and housekeeping as required

ADDITIONAL TASKS COMPLETED

QUEENSTOWN Camping Grounds: Repaired cistern at Lake Burbury Mowed, brush cut, pressure cleaned BBQ shed all in preparation for Australia Day picnic Cleaned up Lake after picnic

Town Maintenance: Removed car from Driffield Street Dug hole at cemetery for ashes Fitted new pump to Miners Siding Niche wall maintenance Tree removal at Elliot Street, top end of Orr Street and Austin Street Two reserve plaques placed at Niche Wall Every Employee from Depot had drug test A lot of mowing, brush cutting and weed spraying completed Repaired lock on toilets Sticht Street Animal Control on multiple occasions Asbestos removal at Mellor and Cutten Street Cleaned under Jumbo at Miners Siding Unblocked dump point at Batchelor Street twice

Roads & Signage: Repaired pot holes at Lynchford Road several times Repaired road shoulder Conlan Street Repaired road at Powell Street from Washout

Swimming Pools: Removed pool cover reels from pool that had been blown in Repaired fence at swimming pool

Special Projects & Capital Works: Team meeting at Council office

STRAHAN Airports: Sides of airport slashed and filled water tanks for toilets and hand basin

Town Maintenance: Prepared recreation ground for Cricket game


Special Projects & Capital Works: Clean up West Strahan Beach and prepare for Australia Day picnic

ROSEBERY

Town Maintenance: Cleaned up and resurfaced walking tracks at Rosebery Football Ground Cleaned stormwater drains and firebreak at Milton Street Repaired driveway Dalmeny Street Potholed and resurfaced tip road Resurfaced and grassed Morrisby Street Park

Roads & Signage: Cold mixed potholes Williamsford Road and Tullah Community Hall car park

Swimming Pools: Preparation work for painting exterior New electrical equipment installed for pool heating

ZEEHAN Town Maintenance: Poisoned open drains and footpaths Cleaned out drain around football ground Cleaned up around dog pound, removed tree and cut and slash grass, repaired front gate

Waste Management: Raise gravel at landfill for rubbish cover Remove gorse from green waste area

Roads & Signage: Cold mix around streets Verge mow Trial Harbour Road to cemetery Replace culvert Granville Harbour

Swimming Pools: Back wash Zeehan pool and mow grass Repair filter fittings

KERBING CREW Retaining Wall, Zeehan Finish off all new footpaths and repair kerb Clean up work site and remove safety fence from around wall Spread new soil, lay grass seed and remove all rubbish to land fill

Mellor Street, Queenstown Excavate drain and bank for gabion rock wall Build baskets and cement in retainer wall Box and pour footpaths


Complete two pram crossings (concrete and render)

Bartram Street, Queenstown Excavate old kerb, box and pour new crossover, clean up and back fill road edge CARPENTER 1 Removed boxing from stormwater drain in Douglas Street, Queenstown Repaired double doors and flashing on Tullah Stadium after wind damage Painting around bottom of Council Office, Queenstown Repaired front door of Queenstown Sports Stadium Maintenance on Council community housing Dug out, boxed up and cemented loading ramp at Granville Harbour Transfer Station Maintenance at Health West building, Zeehan Measured fence for Iron Blow, Gormanston Maintenance at Strahan Airport Tightened shade sail at Queenstown Swimming Pool Boxed up foundations for culvert headwalls on Granville Harbour Road Repaired brick wall at back of Galley Museum, Queenstown CARPENTER 2 Work on Head Wall top end of Orr Street several times Checked windows at 37A Counsel Street, Zeehan Manufacture roller door handle, Queenstown Pool Boxed and poured slab for rubbish bin at dump point, Queenstown Poured two headstones at Queenstown cemetery Fitted board to picnic shed west Strahan Beach Marked out and excavated trenches Granville Harbour Road Repairs to window and sliding door, Health West Zeehan Measured for fence at Iron Blow Adjusted shade cloth Queenstown Pool Painted at Strahan Airport Fitted screen door and sill at Zeehan Depot crib room Repaired wall at workshop Queenstown Granville Harbour head wall maintenance


STATISTICS CEMETERIES – BURIALS 2014-2015

Month Queenstown Strahan Zeehan Rosebery July 0 0 0 0 August 1 0 0 0 September 0 0 0 0 October 1 0 0 0 November 0 0 0 0 December 0 0 1 0 January 0 0 0 0 February March April May June TOTAL 2 0 1 0

AERODROMES – LANDINGS 2014-2015 Month Queenstown Strahan

July 0 5 August 0 4 September 0 3 October 0 3 November 1 6 December 1 3 January 1 5 February March April May June TOTAL 3 29

Author Manager Civil Works & Town Maintenance


30/15 CORRESPONDENCE: Moved/Seconded Recommendation: That the following correspondence be noted. Correspondence In:

Hard Copy: Progress in Australia Regions – Yearbook 2014 Available from EA


Hard copy: School Support and Expectations 2015 document available from EA


Hard Copy: Energy in Tasmania Report 2013/2014 available from EA


Hard Copy :Draft Tasmanian Wilderness World Heritage Area (TWWHA) Management Plan Available from EA


Correspondence Out Dear Miss Stacey, Re: Strahan Pool Request I refer to your recent letter to Council requesting a pool for Strahan. First of all let me apologise for the delay in writing to you. Council is currently undergoing a major review so that we can identify ways to continue to improve and thereby become more professional in what we deliver for the community of the West Coast. As a result of the review process I have not had sufficient time, following the Council meeting last month, to turn my mind to this letter. I must say I thought your arguments were very well thought out and you made a good case overall for the youth in your area regarding the potential for a pool in Strahan. Unfortunately, you must realise that Council (on behalf of the community) is continually weighing competing interests every year to determine where to allocate money and for this year’s budget no money was set aside for infrastructure of this type. You question in your letter whether it’s “Council’s money” and I can clarify for you that local government in Australia (Councils) exist to serve their communities. They are the ‘business arm’ if you like of the community and they deal with community funds raised through Rates, State and Federal Government allocations / funding grants applied for on behalf of the community etc. It is your money (the community) and Council is charged with budgeting and making decisions on how to spend that money to meet the needs of each of the communities of the West Coast. Sometimes that means choosing between projects that all have merit, but with limited funds cannot all be done. I like your suggestion for the private sector (Fish Farms) to potentially become involved in looking at further infrastructure for the Strahan community. Involving private sector in partnership with the Council (and therefore the community) is something I personally will be pushing in coming years. Once again, thank you for interest in local government processes. I commend you on your effort in writing to Council and suggest that you become involved in the community engagement processes that Council will be undertaking this year to formulate a new Strategic Plan for West Coast i.e. we will be running a series of engagement / consultation exercises to give the community of West Coast an opportunity to put forward ideas and suggestions for how we implement new projects and look to build a sustainable (and growing) economy in the West Coast over the next 10 years. Please take the opportunity to have your say during this process, as all suggestions will be considered by Council and budgets allocated according to priorities identified in coming years.


Again, there are no guarantees that your suggestion will eventually get approval, as money is obviously tight for all governments at the moment, but having your say and putting forward ideas for worthwhile projects is what a democracy is all about. Thanks again for your efforts Jade. Yours Faithfully

Dirk Dowling General Manager


31/15 REPORTS - ORDINARY MEETING OF COUNCIL February 2015:

Title: Airlines of Tasmania – Par Avion (Waiver of Landing Fees) Reporting Officer: General Manager Date: 10 February 2015 File: Appendices: NIL

PURPOSE

1. To acknowledge that Council has a significant role to play in facilitating (directly and indirectly) economic development initiatives that will enhance the growth and prosperity of the West Coast.

2. To seek approval for a partnership approach with Airlines of Tasmania in relation to the commencement of a trial of new tourism related flights into Strahan Aerodrome.

BACKGROUND Airlines of Tasmania (the proponent) operates the Par Avion Wilderness Tours venture. The Proponent previously operated Regular Public Transport (RPT) to the West Coast in 2003, but withdrew the service due to limited traffic. The Proponent now believes the market has shifted and that significant demand could see regular flights resume and even grow over time. In order to test the market, the proponent is willing to invest significant funds to undertake a trial and is therefore requesting a partnership approach with the West Coast Council in the form of a waiver of landing fees to support the trial period. DETAILS Even with a waiver of landing fees by the Council (a nominal amount in comparison to other expenses), the proponent expects to operate at a loss for between 3 to 6 months. This operating loss is in addition to the start-up costs associated with the venture such as expenditure on licencing, equipment upgrades, training and even marketing. Based on capacity of the Aircraft to be used and the Proponent’s business planning the capacity to bring in between 3,500 and 7,000 people to the area exists presently and could potentially grow further, depending on demand. STATUTORY IMPLICATIONS Council is currently working with the Civil Aviation and Safety Authority (CASA) to ensure the new RPT proposal does not impact on Council in terms of triggering any further statutory obligations. STRATEGIC IMPLICATIONS Strategic Plan 2010 to 2015: Governance:


1. Ensure the needs of the community are met through an integrated approach to policy

development and delivery of services:

Provide a responsive pro-active organisation willing and able to accept and adapt to change.

Community Services:

1. Implement marketing strategies to increase visitation on the West Coast:

Develop effective relationships with the local tourism businesses. Take a pro-active role in future tourism development of the West

Coast. POLICY IMPLICATIONS Council has a published ‘Fees and Charges’ Policy that identifies the following in relation to relevant landing fees at the Aerodrome for the type of aircraft proposed to operate as part of the new RPT: Avgas Aircraft - $12.00 per tonne x Maximum Take Off Weight (MTOW) = 3.81 tonnes. Therefore the total cost per flight, in this case, would be $45.72 (including GST). Note: Council will be undertaking a Review of all existing Policies in 2015 and likely amending fees and charges marginally for the new financial year as part of the budget process. FINANCIAL IMPLICATIONS Exact figures are not possible given the trial nature of the proposed service at this time. However, as two flights weekly are planned to start with during the trial period, the waiver of landing fees as indicated would amount to a potential loss of revenue amounting to $91.44 per week (or $1,097.28 for the full waiver period of 12 months). It should be noted that without the new service starting up, this revenue would not exist anyway. RISK IMPLICATIONS Council has consulted with the Proponent and CASA regarding any security implications or other triggers that might impact on Council’s operation of the Aerodrome - should RPT flights resume as proposed. At the time of writing no adverse implications financial or otherwise have been identified. CONSULTATION PROCESS With CASA and the proponent – ongoing. COMMENT It should be noted that Council is currently reviewing the operations of both Aerodromes (Strahan and Queenstown). As part of that process rectification works at Strahan are currently being undertaken to address outstanding items identified in a recent CASA inspection (June 2014). Once these works are completed (being done as a priority) a copy of Council’s response to the


Inspection will be forwarded to CASA; and a copy supplied to Airlines of Tasmania to assist them in their dealings with CASA regarding the potential for RPT to resume at the facility as soon as possible. Moved/Seconded RECOMMENDATION That Council approve the waiver of landing fees at Strahan Aerodrome for 12 months for Airlines of Tasmania Pty Ltd, in relation to the proposed trial of Par Avion tourism flights into the facility (the 12 month waiver to commence on and from the first landing date of the new service in 2015).


Title: Use of Queenstown Aerodrome for Events Reporting Officer: General Manager Date: 11 February 2015 File: N/A Appendices: Nil

PURPOSE To determine whether Council will proceed to enter into a licence arrangement with Performance Driving Australia (PDA) “the Proponent” for the continued use of the Queenstown Aerodrome, in accordance with Council’s prior decisions, or whether a different arrangement is warranted and even necessary, based on advice now received in relation to the trial period conducted to date with this Proponent. BACKGROUND Council’s Interim General Manager met with a local resident in August 2014 for the purposes of discussing the possibility of utilising the Aerodrome for a one off motorsport event. Subsequent discussions led to a concept for a series of motorsport related events being conducted annually at the Aerodrome. The proponent, Mr Mark Butcher, trading as ‘Performance Driving Australia’ developed a concept to either conduct personally, or host motorsport related events to be held at the Aerodrome. A briefing was made at the Councillor Workshop held in October 2014 during which an outline of the Proponents professional background and the concept was delivered. The Proponent sought a licence, initially for a period of 24 months, to permit the activities. The Proponent agreed to assume responsibility for promotion, the development of a calendar of activities, together with the management and liability for conducting the activities. In return for access to the Aerodrome, the Proponent offered to conduct a number of complimentary training days to support continued road safety initiatives in partnership with the Council. No cash fee was proposed, given the uncertainty of latent demand. Council agreed at its Meeting on 21 October 2014 that:

1. “the Interim General Manager be authorised to negotiate the terms and conditions of a license for a period of 24 months to Mark Butcher, trading as Performance Driving Australia for the use of the Queenstown Aerodrome for the purposes of conducting motorsport events with the proposed license to be presented to the Council for final approval”; and

2. “authority be given for Mark Butcher, trading as Performance Driving Australia for the use of the Queenstown Aerodrome for the purposes of conducting motorsport events for the period prior to the License being executed, or for a period concluding in February 2015, whichever is the lesser, subject to terms and conditions considered necessary and acceptable to the Interim General Manager.”

Following some complaints from the community and subsequent investigations and letters of support from the community, Council again agreed at its Meeting on 15 December 2014 that:


1. “the General Manager be authorised to negotiate the terms and conditions of a licence for

a period of 24 months to Mark Butcher, trading as Performance Driving Australia for the use of the Queenstown Aerodrome for the purposes of conducting motorsport events with the proposed license to be presented to the Council for final approval”; and

2. “authority be given for Mark Butcher, trading as Performance Driving Australia for the use of the Queenstown Aerodrome for the purposes of conducting motorsport events for the period prior to the License being executed, or for a period concluding in February 2015, whichever is the lesser, subject to terms and conditions considered necessary and acceptable to the General Manager.”

The General Manager met with the proponent on multiple occasions and discussed implementing appropriate terms and conditions to support a professional approach to the use of the Aerodrome. Draft Terms and Conditions were ultimately compiled and presented to the Proponent for discussion and ratification. The Proponent subsequently briefed Councillors on the outcomes of the trial period to date and advised generally as follows:

The surface of the Aerodrome facility is not conducive to motorsport events i.e. the surface is hard on tyres and paintwork (loose stone movements) and it is possible that after extended use, the surface itself would likely suffer some damage,

The offer to undertake Driver Training for the community at a substantially reduced rate, and as part of the partnership approach with Council, is unlikely to draw significant numbers of participants (based on the interest shown to date being next to nil following the first event),

Based on the holding of the first event, it is clear that a large investment would be needed to undertake extensive marketing of future events to attract substantial local participation and external participation – thus making the coordination effort and business case for holding larger events difficult to justify,

The facility is better suited to aircraft events, but this would take some time to coordinate and would depend on the profile of the facility being lifted etc,

The facility is however suited to Remote Controlled Aircraft (RCA) activities and has proven popular for some locals and even visiting enthusiasts during the trial period.

DETAILS

1. The trail period was successful in identifying that proposed motorsport activities marketed and run by this Proponent are unlikely to bring in sufficient numbers to justify the efforts involved i.e. extending the parameters of activities authorised at the Aerodrome, to these types of uses under a licence arrangement, is unlikely to contribute significantly to the economic development of the Queenstown area and even the broader West Coast community at this time.

2. Increased usage of the facility (beyond the primary purpose of general incoming and outgoing flights) should not be discounted at this point based on one trial period with one proponent.

3. Opportunities for other uses (beyond motorsport events) should be explored further. Noting that as recently as one week ago Council was successful in hosting a major motor vehicle brand at the site to undertake a photo shoot for the launch of a new vehicle.


4. The opportunity for RCA flying has been identified and should be explored further – noting that personal use entry for such uses was never contemplated as part of the trail period, with the focus being squarely on “events” based activities.

5. The primary use for the Aerodrome should be maintained and not compromised in any way.

STATUTORY IMPLICATIONS The Council, as the owner of the Aerodrome, is able to authorise conditional access. The Aerodrome is unregistered and is used infrequently by general aircraft. Broadening the base of potential activities is not expected to have any statutory implications as long as Council manages and maintains the facility in accordance with safety and other general legislative requirements. STRATEGIC IMPLICATIONS Strategic Plan 2010 to 2015: Governance:

1. Ensure the needs of the community are met through an integrated approach to policy development and delivery of services:

Provide a responsive pro-active organisation willing and able to accept and adapt to

change. Community Services:

1. Provide access to a range of recreational services that increases the wellbeing and quality of life and also meets the needs of the community

To identify and rationalise community assets in line with community expectations and future sustainability.

Provide sporting facilities and amenities which meet the reasonable needs of the community.

Encourage recreational participation for all groups within the community.


Develop effective relationships with the local tourism businesses. Take a pro-active role in future tourism development of the West Coast.

POLICY IMPLICATIONS There are no significant Policy implications. Should Council support the proposals the facility would be included within Council’s existing Policy framework. FINANCIAL IMPLICATIONS There are no significant financial implications identified at this time.


RISK IMPLICATIONS All usage under the proposals will be directed through Council’s Facilities Application process, which includes a full Risk Management framework and approvals process. CONSULTATION PROCESS Consultation with members of the community and the proponent have been undertaken to date. Should the proposals be approved, further consultation with affected stakeholders will take place. COMMENT Expanding the potential uses for this facility while respecting and maintaining its primary purpose is the aim of the proposals. Council should continue to explore opportunities to facilitate economic development and promote events based activities that have the potential to lift the profile of the West Coast and entice further proponents (locally and externally) to see Queenstown as a vibrant centre with multiple venues available for holding events. RECOMMENDATIONS

1. That Council not proceed to enter into a license arrangement with Performance Driving Australia in accordance with previous Council decisions made on 21 October 2014 and again on 15 December 2014; and

2. That the General Manager be authorised to:

a. include the Queenstown Aerodrome as a “Facility” within Council’s Fees & Charges 2014/15 Policy document; and

b. set reasonable rates and charges for use of the facility (to be reviewed by Council as part of setting the budget for 2015/16); and

3. That the General Manager be authorised to include the Queenstown Aerodrome as a

facility for holding appropriate events and therefore subject to Council’s “Application for Use of Council Facility or Open Space” process – noting that specific terms and conditions (including that the venue is to be used for “events” only and not personal use) should be included to account for the unique nature of this venue.


Title: Queenstown Heritage and Arts Festival (Adjustment to

Support Already Provided) Reporting Officer: General Manager Date: 11 February 2015 File: Appendices: Nil

PURPOSE

1. To acknowledge the confusion surrounding the approved allocation of support for the 2014 Queenstown Heritage and Arts Festival and to adjust the financial support accordingly, to ameliorate the impact of that confusion.

2. To identify the need for a clearer and more sophisticated Policy regarding Gifts, Donations and Sponsorship provided by Council to a variety of Organisations and Individuals.

BACKGROUND Council committed to support the Queenstown Heritage and Arts Festival to the tune of $20,000 (in-kind and cash support) via a formal decision on 19 August 2014. A subsequent breakdown of the cost of Council activities in support of the event identified approximately $13,500 worth of in-kind expenditure, while the remainder ($6,500) was paid in cash to the organisers. Consequently, during discussions between the new General Manager and the organisers of the event it was made clear that the organisers understood the approved support would consist of around $5,000 in-kind support and the rest would be the cash component. Following that conversation, the General Manager reviewed the Council Minutes, discussed the process with the Mayor and other Councillors to confirm the impressions at the time the support was approved - that the in-kind portion would amount to around $5,000. The GM also investigated the accounts and discussed the matter with the acting Corporate and Community Services Manager. It is clear that a ‘loose’ approximation of in-kind support might have been discussed, but the actual in-kind support amounted to a great deal more. There appears to be genuine confusion over the issue, based on the fact that the original Council approval did not distinguish between the in-kind and cash components of the allocation and an accurate estimation was not made during discussions. DETAILS While it may be possible to absorb some of the misjudged in-kind support in this instance, due to the misunderstanding, simply absorbing all but $5,000 would be in contravention of the support formally adopted by Council at its 19 August meeting and would be at the expense of other services Council provides to, and on behalf of, the community i.e. additional money paid to the organisers must come from somewhere in the community budget.


The proposal involves bumping the cash payment up to $10,000 total, which would mean the organisers ultimately receive a total of $10,000 cash and $10,000 in-kind support for the recent event – on the understanding that for the next event the “full” cost for the in-kind portion is now generally known and can therefore be factored into discussions with Council in the future. STATUTORY IMPLICATIONS Nil STRATEGIC IMPLICATIONS Strategic Plan 2010 to 2015: Governance:

1. Ensure the needs of the community are met through an integrated approach to policy development and delivery of services:

• Provide a responsive pro-active organisation willing and able to accept and adapt to

change. Provide a consistent and professional approach to all decision making.

Community Services:


• Develop effective relationships with the local tourism businesses. • Take a pro-active role in future tourism development of the West Coast.

POLICY IMPLICATIONS This instance has highlighted the need for Council to review and amend its Gifts and Donations Policy as soon as possible to ensure that confusion is minimised and that Council is able to make support allocations fairly and within strict parameters to ensure consistency moving forward. FINANCIAL IMPLICATIONS The additional cost ($3,500) of in-kind services will need to be absorbed within Council’s operational budget – with the cash equivalent paid to the organisers. RISK IMPLICATIONS Nil CONSULTATION PROCESS Discussions were held with Queenstown Heritage and Arts Festival Organisers, Councillors and staff of the Council. COMMENT


There is genuine confusion behind this issue. This solution is a compromise designed to maintain a strong working relationship (partnership) between Council and the organisers of this important event for Queenstown and the region. RECOMMENDATION That Council:

1. absorb additional in-kind expenses associated with the support provided to the organisers of the Queenstown Heritage and Arts Festival; and as a result provide them with an additional $3,500 cash in support of the event; and

2. review and amend its Gifts and Donations Policy at the earliest opportunity to ensure that confusion is minimised and that Council is able to make support allocations fairly and within strict parameters to ensure consistency moving forward.


Title: Nomination of Municipal Emergency Management Coordinator & Deputy Municipal Emergency Management Coordinator

Reporting Officer: General Manager Date: 11 February 2015 File: Appendices: Nil

PURPOSE To nominate persons to fill the roles of Municipal Emergency Management Coordinator & Deputy Municipal Emergency Management Coordinator for West Coast. BACKGROUND As a consequence of staff turnover in recent times, West Coast does not currently have persons appointed to these important roles. DETAILS These roles play a critical role and assist Council in the event of a significant emergency situation. STATUTORY IMPLICATIONS Under Section 23(1) of the Emergency Management Act 2006 (the Act), the Minister is to appoint these roles for each municipal area on a nomination from Council. Under Section 23(4) of the Act each Coordinator holds their position “… for the period and on the terms and conditions specified in their instrument of appointment”. Under section 23(8) of the Act a council may only nominate a person for the position of Municipal Emergency Management Coordinator or Deputy Municipal Emergency Management Coordinator if the person, once appointed to the position, would have the authority and ability to make decisions relating to the coordination of emergency management in the municipal area during an emergency without first seeking the approval of the council. STRATEGIC IMPLICATIONS Legislative Requirement. POLICY IMPLICATIONS Nil FINANCIAL IMPLICATIONS Nil


RISK IMPLICATIONS Risks only relate to not having the positions in place pursuant to legislative requirement. CONSULTATION PROCESS Appointments are made by the Minister on nomination by the Council. COMMENT Nil RECOMMENDATIONS That Council nominate the following Officers for the positions identified and convey those nominations to the State Controller:

1. Dirk Dowling (General Manager of West Coast Council) as Municipal Emergency Management Coordinator; and

2. Daryl Polzin (Acting Civil Works and Town Maintenance Manager of West Coast Council) as Deputy Municipal Emergency Management Coordinator.


CLOSED MEETING

32/15 CLOSED MEETING: Recommendation That the following items be discussed in Closed Session:

31/15 (a) Leave of Absence [Reference Part 2 Section 15(2)(i) Local Government (Meeting Procedures) Regulations 2005]

31/15 (b) Planning & Building Report 15(2)b 31/15 (c) Correspondence 15(2) c 31/15 (d) Cradle Coast Authority Board Minutes – January 2015 15(2) f 31/15(e) Council Decision Status Reports/Action Items List


33/15 OPEN COUNCIL:

Recommendation That Council now revert to Open Council. The time being pm There being no further business, the Chairman declared the meeting closed as pm

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