AGENDA FOR THE REGULAR MEETING OF THEFINANCE / PERSONNEL COMMITTEE

Date and Time: Tuesday, May 22, 2018 6:30 P.M.Location: City Hall, Committee Room #205, 101 South Blvd. BarabooMembers Noticed: Joel Petty, Scott Sloan, Dennis ThurowOthers Noticed: Department Heads (agenda only), E. Geick, B. Zeman, C. Haggard, M. Palm, P. Wedekind, John

Alt, Post at Library, & Media

1. Call to Order – Note compliance with Open Meeting Law. Approve agenda. Approve May 8, 2018 minutes.

2. Accounts Payable – Review and recommendation on paying $614,580.44 *

3. Public Works Purchases – Review and recommendation of purchasing a new 2018 Labrie 33-Cu Yd Compactor& a 2018 Autocar ACX64 Truck Chassis, combined costs of $282,550.61. *

4. Airport Operation Agreement – Review and recommendation of First Amendment to the OperationAgreement for the Airport Commission of the Baraboo-Wisconsin Dells Regional Airport. *

5. Weights & Measures Inspections - Dept. of Agriculture, Trade and Consumer Protection for Weights &Measures Inspections – discussion and recommendation for agreement to perform inspections. *

6. Committee Comments

7. AdjournmentJoel Petty, Chairperson

* Item on next regularly scheduled Common Council Meeting AgendaAgenda prepared by D. Munz & posted on 05/18/2018

PLEASE TAKE NOTICE that any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting ormaterials at the meeting to be in an accessible location or format, should contact the Municipal Clerk, 101 South Blvd., or phone 355-2700, during regular business hoursat least 48 hours before the meeting so that reasonable arrangements can be made to accommodate each request.

FOR INFORMATION ONLY, AND NOT A NOTICE TO PUBLISH

MEMBERS not attending must notifythe Chairperson at least 24 hours beforethe meeting.

Finance/Personnel Committee – Committee Room #205 May 8, 2018

Members Present: Petty, Thurow, SloanAbsent: noneOthers Present: Mayor Palm, E. Geick, E. Truman, C. Haggard, B. Zeman, W. Peterson, M. Schauf, T. Pinion

Call to Order –Ald. Petty called the meeting to order at 6:00 p.m. noting compliance with the Open Meeting Law.Moved by Sloan, seconded by Thurow to adopt the agenda and carried unanimously. Moved by Sloan, seconded byThurow to approve the minutes of April 24, 2018. Motion carried unanimously.

Accounts Payable – Moved by Sloan to recommend to Council approval of the accounts payable for $586,882.23,seconded by Thurow and motion carried unanimously.

Fireworks Permit – Adm. Geick noted that we have received a fireworks permit for the 4th of July event. T. Pinion explainedthat the application was submitted by Spielbauer Fireworks Co., the pyrotechnic company that is launching the fireworks. T.Pinion has been working with them to finalize the site. Moved by Sloan, seconded by Thurow to waive the $150 fee.

Sewer Cleaning Truck – W. Peterson is requesting approval of the bid from Stepp Equipment in the amount of $398,031 forthe new sewer cleaning truck. He explained that while this is not the lowest bid submitted, the lowest bid does not include apump that was requested. In order to get the pump, it would cost an additional $16,000 to the low bid of $382,396. There is$400,000 in the budget for this purchase. Committee member Petty confirmed that the old vehicle will be sold at auction. Theproceeds will be split between the Stormwater & Sanitary Sewer funds. Moved by Sloan, seconded by Thurow to recommendthe purchase of the truck from Stepp Equipment. Motion carried unanimously.

BPAA Management Contract – Att. Truman has reviewed this contract and because this is a separate elephant sculpturefrom a different artist, she recommends that we have a separate agreement for this sculpture. Moved by Sloan, seconded byThurow and carried unanimously to forward contract to Council.

RW Management Contract – Adm. Geick explained that this an extension of the current agreement, which would allow usto tie up any loose ends. Money for this is coming from impact fees and he expects the extension to be an additional 1.5months. Petty feels they should approve this extension for 60 days and if any more time is needed, it will again be reviewedby the Finance Committee. Moved by Sloan, seconded by Thurow to recommend to Council the extension of the contract for60 days. Motion carried unanimously.

Airport Commission – Adm. Geick explained that the purpose of this is to keep Bill Murphy in business while the airport isunder construction for a few months. The money will be covered by the Airport Fund Balance. He allso clarifies for theCommittee that Bill Murphy will continue to receive the maintenance contract, landing fees, and any other miscellaneous workthat is being done for the hangers and/or pilots. Ald. Sloan questions providing these funds. He is not comfortable reimbursinga private business owner for construction. He notes that when we rebuilt South Blvd, there was no reimbursement forbusinesses along this road. He also feels that with this upgrade, Bill Murphy’s private business is benefiting more than anyone.Ald. Petty explains that while he understands what Sloan is saying, he is in support of the $18,000. Ald. Thurow feels we haveto approve this because the reconstruction needs to be done and to have Bill Murphy there during the construction is a benefitto the City. Ald. Petty questions that with the construction itself, is the Airport is technically shut down? Adm. Geick explainsthat they will continue to let helicopters in and out periodically and the only other revenue is for the aircraft mechanic. Movedby Sloan, seconded by Thurow to reimburse Bill Murphy the $18,000 for loss revenue contiguous on the approval from LakeDelton. Ayes – 2, Nay – Sloan. Motion approved.

Discussion of Remodeling the former City Hall at 135 4th St – Adm. Geick explained that this is informational only. TheFinance Committee was given the same information that was provided to Public Safety Committee. A large part of the cost isredoing the basement for overnight quarters for ambulance and future fire. Ald. Sloan questioned the cost associated with theformer City Hall. It is decided that more information should be presented to the Finance Committee at a future date.

Committee Comments - None.

Adjournment – Moved by Sloan, seconded by Thurow and carried to adjourn at 6:31pm

Brenda Zeman, City Clerk

P:\Council\Resolutions\5-22-18 Refuse Vehicle Purchase Reso.doc

NBR - 3RESOLUTION NO. 2018 - Dated: May 22, 2018

The City of Baraboo, Wisconsin

Background: This is a Resolution to approve the purchase of a new refuse collection vehiclethat will replace the 1999 Sterling L-8501 Rear Loading truck. The preferred unit has a 2018Autocar ACX64 chassis and a 2018 Labrie side loader compactor unit with a capacity of 33cubic yards of material and is equipped with Helping Hand mechanical arms for automatedcollection of refuse and recycling carts.

The purchase of this new truck is being recommended due to the age and accumulated hoursof our current automated units and to bring our fleet to fully automated status. Our currentrecycling truck would be moved to backup status, which is used in the event of a breakdownand during holiday pickups, and our current refuse truck would be moved to recycling. Thepurchase will be completed utilizing $256,500.00 that was budgeted in our capital equipmentfund for the 2018 fiscal year, $13,727.61 in proceeds from the surplus auction, whichconcluded on May 8, 2018, and $12,323 in savings we experienced with other 2018 equipmentpurchases.

The Public Works Department obtained quotes from three separate chassis vendors to be usedwith the Labrie body from Stepp Equipment. Quality Truck Care Center (Autocar) provided aprice of $145,598.61; Kriete Truck Center (Mack) provided a price of $140,808.00; and JXPeterbilt (Peterbilt) provided a price of $137,995.00. After review of the three manufacturers,we recommend the purchase of the Autocar chassis based on our previous experience with our2012 Autocar unit and the features they offer that we feel provide us the best value.

This matter was reviewed by the Finance Committee at their May 22nd, 2018 meeting and theyunanimously recommended the 2018 Autocar chassis from Quality Truck Care Center with the2018 Labrie 33 Cu Yd body from Stepp Equipment at a total cost of $282,550.61.

Fiscal Note: (√ one) [ ] Not Required [ X ] Budgeted Expenditure [ ] Not Budgeted Comments: Package exceeds original budgeted amount by $26,050.61 due, in part, to lack oftrade in. Sale of rear loader refuse truck to take place after delivery of 2018 side loader model.

Resolved, by the Common Council of the City of Baraboo, Sauk County, Wisconsin:

THAT the purchase of a new 2018 Labrie 33- Cu Yd compactor and a 2018 AutocarACX64 Truck Chassis at a combined cost of $282,550.61 is hereby approved.

THAT the city applies $13,727.61 from the recently completed surplus auction funds tothe Capital Equipment Replacement Fund.

Offered by: Approved:Motion:Second: Attest:

P:\Council\Resolutions\5-22-18 First Amend Operation Agreement for Airport.docx

NBR - 5

RESOLUTION NO. 2018- Dated: May 22, 2018The City of Baraboo, Wisconsin

Background: FirstAm endm enttotheO perationAgreem entbetw eentheCity ofBarabooandtheVillageofL akeDelton.

T hisam endm enttotheO perationAgreem entestablishestheeffectivedateoftheagreem entandtheCom m ission’soperationoftheAirportasJanuary 1,2018.T hispurposeistoprovideaspecificdateforaccountingandbudgetingpurposes.T heAirportCom m issionapprovedofthisactionattheirApril30,2018m eetinganditisbeingforw ardedtotheCity andVillagefortheirconcurrence.

Note: ( one) [X ] Not Required [ ] Budgeted Expenditure [ ] Not BudgetedComments:

Resolved by the Common Council of the City of Baraboo, Sauk County, Wisconsin:

FIR S T A M EN DM EN T T O T HEO P ER A T IO N AGR EEM EN T FO R T HEAIR P O R T CO M M IS S IO N O FT HEBAR ABO O -W IS CO N S IN DEL L S R EGIO N A L A IR P O R T

T HIS FIR S T A M EN DM EN T T O T HE O P ER A T IO N AGR EEM EN T FO R T HE AIR P O R T CO M M IS S IO N O FT HE BA R A BO O -W IS CO N S IN DEL L S R EGIO N A L AIR P O R T isentered into by and betw een the Village ofL akeDelton (“ Village” ) and the City ofBaraboo (“ Baraboo” ) pursuant to the autotom y granted to them by§114.151,W is.S tat. T heVillageandBaraboom ay bejointly referredtohereinastheparties.

R ECIT A L S

W HER EA S ,the P artiesare equalow nersofaunion airportknow n asthe Baraboo-W isconsin DellsR egionalAirport(“ A irport” );and

W HER EA S ,the P artiesentered into an O peration Agreem ent forthe Airport Com m ission oftheBaraboo-W isconsinDellsR egionalAirport(“ O perationA greem ent” )pursuantto§114.151,W is.S tat;and

W HER EA S ,the O peration Agreem entallow sforam endm entsatany tim e upon m utualconsentoftheparties;and

W HER EA S ,theeffectivedateoftheO perationAgreem entw asincorrectlystatedasbeingDecem ber14,2017,w hentheintendedeffectivedatew astobeJanuary 1,2018;and

W HER EA S ,the P artiesw ish to m odify the effective date ofthe O peration Agreem entto January 1,2018.

N O W ,T HER EFO R E,forthem utualconsiderationcontainedhereinandintheO perationAgreem ent,theP artiesagreeasfollow s:

T ER M S

1. T heeffectivedateoftheO perationAgreem entfortheAirportCom m issionoftheBaraboo-W isconsinDellsR egionalAirportshallbeJanuary 1,2018.

P:\Council\Resolutions\5-22-18 First Amend Operation Agreement for Airport.docx

2. W iththeexceptionoftheam endm entm adetotheO perationAgreem entasprovidedforinparagraph1,above,allotherterm sandconditionscontainedintheO perationAgreem entrem aininfullforceandeffect.

IN W IT N ES S W HER EO F,the partieshereto have agreed to thisFirst Am endm ent to the O perationAgreem entasofthelastdateindicatedbelow .

Offered by: Finance/Personnel Comt. Approved:Motion:Second: Attest:

P:\Council\Resolutions\5-22-2018 Weights & Measures w State.doc

NBR - 2RESOLUTION NO. 2018 - Dated: May 22, 2018

The City of Baraboo, Wisconsin

Background: The City is required to inspect devices which measure products by weight orvolume eventually sold to consumers. Examples include gas pumps, packaged dairy products,and checkout scanners. This program ensures that consumers may shop with confidence thatthey are receiving the quantities marked. All communities in Wisconsin over 5000 in populationare required by the State to have an inspection program.

The City of Baraboo has traditionally contracted with the Wisconsin Department of Agriculture,Trade and Consumer Protection for the inspection services. The State inspector visits Baraboobusinesses at least once per year with some businesses requiring follow-up visits for compliancepurposes. The City receives an inspection report of all businesses that were tested and theirresults.

The City charges back the cost of the inspection program to the affected businesses who thenpass the cost along to the consumer.

Fiscal Note: ( one) [ ] Not Required [ x ] Budgeted Expenditure [ ] Not BudgetedComments: This contract will affect the 2019 City budget. The cost for 2018 is $5200, 13 days at$400 per day, and this amount is included in the 2018 budget.

Resolved, by the Common Council of the City of Baraboo, Sauk County, Wisconsin:

THAT the City contract with the Wisconsin Department of Agriculture, Trade andConsumer Protection for the Weights and Measures inspections for 2019 in the amount of$4,400 dollars for 11 days at $400 per day.

Offered by: Finance Approved by Mayor:Motion:Second: Certified by City Clerk: