agenda for 2nd (including 2017/2018 budget public …...mar 28, 2017 · whitewater township board...
TRANSCRIPT
WHITEWATER TOWNSHIP BOARD AGENDA FOR 2ND REGULAR MEETING – MARCH 28, 2017
(INCLUDING 2017/2018 BUDGET PUBLIC HEARING) 7:00 p.m. at the Whitewater Township Hall 5777 Vinton Road, Williamsburg, MI 49690
Phone 231-267-5141/Fax 231-267-9020
At this time, the Board invites everyone to silence their electronic devices.
A. Call to Order B. Roll Call of Board Members C. Set/Adjust Meeting Agenda D. Declaration of Conflict of Interest E. Public Comment Any person shall be permitted to address a meeting of the township board. Public comment
shall be carried out in accordance with the following board rules and procedures: 1. Comments shall be directed to the board, with questions directed to the chair. 2. Any person wishing to address the board shall speak from the lectern and state his or her
name and address. 3. Persons may address the board on matters that are relevant to township government
issues. 4. No person shall be allowed to speak more than once on the same matter, excluding the
time needed to answer board member’s questions. The chair shall control the amount of time each person shall be allowed to speak, which shall not exceed five (5) minutes.
F. Correspondence G. Public Hearings:
1. 2017/2018 Fire Special Assessment District Budget 2. 2017/2018 Ambulance Millage Budget 3. 2017/2018 General Fund Budget and all other Township Budgets
H. Reports/Presentations (none) I. Unfinished Business
1. Emergency Services Building Renovation/Addition Project 2. Update on Junk Complaint (Zoning Administrator Update 03/22/2017) 3. Summer Maintenance Bid Form (define cleanups and waste dump sites) 4. Baggs Road Agreement to Share Construction Costs – Update on Construction
Coordination Clause (Kalkaska County Road Commission)
J. New Business 1. 2016/2017 Fiscal Year Budget Amendments 2. Resolution #17-03 Salary for Supervisor 2017/2018 3. Resolution #17-04 Salary for Clerk 2017/2018 4. Resolution #17-05 Salary for Treasurer 2017/2018
5. Resolution #17-06 Salary for Trustee 2017/2018 6. Resolution #17-07 General Appropriations 2017/2018 7. Salary Wage Schedule 2017/2018 8. Graded Wage Scale 2017/2018 9. 2017 County Road Improvement Agreement (brining) (Grand Traverse County Road
Commission) 10. Cleanup Date and Vendor Information
K. Tabled Items 1. Review Administrative Policy Section 5 (tabled 10/14/2014) 2. Review Ordinance 22 Pension Plan (tabled 10/25/2016) 3. Review Whitewater Township Planning & Zoning Fees (tabled 02/28/2017)
L. Board Comments/Discussion M. Announcements
1. Next township board regular meeting 04/11/2017 @ 7:00 p.m.
N. Public Comment O. Adjournment Whitewater Township will provide necessary reasonable auxiliary aids and services to individuals with disabilities who are planning to attend. Contact the township clerk at 231-267-5141 or the TDD at 800-649-3777.
WHITEWATER TOWNSHIP
2017/2018 FISCAL YEAR PROPOSED BUDGET
General Fund Road Fund
Road Repair/Replacement Fund Fire Fund Park Fund
Recreation Fund Ambulance Fund
Ambulance Replacement Fund Public Improvement Fund
Fire Capital Improvement Fund
GENERAL ROAD
AUDITED Fund Balance 03/31/2015 $661,896 $12,613
I I 2015/2016 Actual Revenues 501 ,202 15,608
I I 2015/2016 Actual Expenditures 423,999 13,144
J I Fund Balance 03/31/2016 $739,099 $15,077
I I 2016/2017 Projected Revenues 578,912 20,505
PROJECTED CHANGE IN FUND BALANCES Prepared for 2017/2018 Budget Public Hearing
ROAD REPAIR/ FIRE PARK RECREATION -
REPLACEMENT
$7,605 $282,506 $114,756 $6,441
100,032 181,051 121,421 18,233
0 111 '173 91,845 14,806
$107,637 $352,384 $144,332 $9,868
100,005 199,902 108,300 28,825
-
AMBULANCE AMBULANCE PUBLIC FIRE CAPITAL REPLACEMENT IMPROVEMENT IMPROVEMENT
$258,325 $57,800 1-
$224 $148,200
342,540 106 0 7,116
312,951 0 0 0
$287,914 $57,906 $224 $155,316
353,792 0 0 158,045 I_ I
30,458 '-- .::-::" or-2016/2017 Projected Expenditures 667,692 20,000 100,000 305,546 173,066 368,!illfl. 57,906 158,000
I I ,....---
.-- - =-' [...!79 566' Projected Fund Balance 03/31/2017 $650,319 $15,582 $107,~ $246,740 $8,235 $272,906 $0 $224 $155,361
l I ·= -
2017/2018 Requested Revenues 473,799 22,405 100,005 199,200 117,550 42,150 415,200 0 0 300
I l 2017/2018 Requested Expenditures 687,111 22,000 222,000 186,158 230,072 40,948 473,300 0 0 133,000
I l -
Projected Fund Balance 03/31/2018 $437,007 $15,987 -$14,353 $259,782 -$32,956 $9,437 $214,806 $0 $224 $22,661
j -
NOTES: 1. Road Repair/Replacement Fund- The $100,000 projected to be spent in 2016/2017 will not be spent. Projected Fund Balance as of 03/31/2017 will be $207,642. 2. Park Fund- Actual revenue in 2016/2017 is $138,184. Actual expenditures in 2016/2017 are $123,659 (as of 03/24/2017). _E' rojected Fund Balance as of 03/31/2017 is $158,857. 3. Ambulance Fund - Funds set aside for the 8380 Old M-72 renovation/addition project will remain largely unspent in the 2016/2017 fiscal year. l
I 4. Fire Capital Improvement Fund - Funds set aside for the 8380 Old M-72 renovation/addition project will remain larqely unspent in the 2016/2017 fiscal year.
GENERAL
FUND
Whitewater Township
Month: 3/31 /2017
Fund: 101- GENERAL FUND Revenues
Dept: 000 402 Property Taxes
445 Penalties & Interest
447 Property Tax Admin Fees
448 Collection Fees
451 Franchise Fees
476 Licenses & Permits
566 State Grants
57 4 State-Shared Revenues
575 Swamp Taxes/Comm Forest Distri
590 Grants-Private Sources
607 Service Fees
608 Interment Fees
633 Election Reimbursement
642 Sale of Cemetery Lots
643 Miscellaneous Sales
665 Interest Earned
668 Oil & Gas Lease
670 Cell Tower Lease
671 Other Revenues
673 Sale of Fixed Assets
678 Gypsy Moth Assessment
687 Refunds
699 Transfers From Other Funds
Dept: 000
Total Revenues
Expenditures Dept: 101 Township Board
702 Salaries
703 Wages
705 Special Wages
727 Office Supplies & Expense
728 Postage
802 Audit & Accounting Services
804 Professional Services
817 Clean Up Day Services
830 Pension Plan
Prior Year
Actual
128,927
4,395
58,691
4,121
31 ,857
2,880
0
195,358
27,531
500
1,700
1,350
2,815
300
10
1,434
0
37,121
2,169
0
0
43
0
501 ,202
501,202
7,650
603
0
1,741
535
6,475
0
7,590
2,227
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
-------------------------------- Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
114,962
1,500
51,000
3,500
26,000
2,000
60,000
198,000
25,000
0
1,000
500
1,000
300
0
750
0
35,400
0
0
0
0
58,000
578,912
578,912
7,200
1,000
0
1,700
1,500
6,600
500
8,000
3,300
114,962
1,500
51,000
3,500
26,000
2,000
60,000
198,000
25,000
0
1,000
500
1,000
300
0
750
0
35,400
0
0
0
0
58,000
578,912
578,912
7,200
1,000
0
1,700
1,500
6,600
500
8,000
3,300
120,851 0
1,353 0
59,806 0
4,165 0
31,107 0
1,645 0
80,216 0 ----
200,200 0
27,731 0 ----
0 0
750 0
100 0
6,144 0
900 0
30 0
2,071 0
0 0
35,103 0
1,299 0
0 0
0 0
47 0
57,906 0
631,424 0
631,424 0
8,280 0
977 0
0 0
1,145 0
340 0
6,476 0
0 0
8,050 0
3,108 0
(6) (7)
Requested Recommended
118,600
0
52,600
3,850
30,000
1,500
0
199,349
25,000
0
300
100
1,000
300
0
1,200
0
35,400
0
0
0
0
0
469,199
469,199
7,200
200
0
1,700
1,500
6,800
500
9,000
3,300
118,600
0
54,000
3,850
30,000
1,500
0
199,349
25,000
0
700
500
2,500
300
0
1,500
0
36,000
0
0
0
0
0
473,799
473,799
7,800
200
1,000
1,700
1,500
6,800
500
9,000
3,300
Page: 1 3/24/2017
5:14pm
(8)
Adopted
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Whitewater Township
Month: 3/31/2017
Fund: 101 -GENERAL FUND Expenditures
Dept: 101 Township Board 840 Dues and Memberships
852 Promotional Expenses
853 Finance Charges
854 Late Fees
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
902 Printing
903 Township Newsletter Expense
940 Equipment Rental
941 Postage Meter Rental/Fees
955 Grand Vision
956 Miscellaneous Expense
957 Boardman River Project
958 Gypsy Moth Program
959 Scrap Tire Expense
964 Refunds
Township Board
Dept: 171 Supervisor 702 Salaries
727 Office Supplies & Expense
728 Postage
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
Supervisor
Dept: 195 Elections
703 Wages
727 Office Supplies & Expense
728 Postage
847 Software Support
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
970 Capital Expenditure
Prior Year
Actual
3,193
0
14
0
13
50
0
184
0
1,785
865
931
0
0
0
0
376
78
34,310
26,000
11
13
924
0
0
26,948
4,164
1,805
862
123
76
94
0
219
0
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 2 3/24/2017
5:14pm
--------------------------------Current Year------------------------------ (6) (7) (8) Original Amended Actual Thru Estimated Budget Budget March Total Requested Recommended Adopted
3,400 3,400 3,299 0 3,600 3,600 0 ----
0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 0
200 200 124 0 100 200 0
300 300 0 0 100 300 0
750 750 138 0 500 500 0
500 500 454 0 500 500 0
0 0 0 0 0 0 0
2,250 2,250 954 0 2,250 1,800 0
1,100 1,100 962 0 1,100 1,100 0
1,000 1,000 931 0 1,600 1,000 0
0 0 0 0 0 0 0
60,000 60,000 79,118 0 1,000 1,000 0 ----
0 0 0 0 0 0 0
0 0 0 0 0 0 0
300 300 254 0 300 300 0
500 500 1,653 0 500 500 0
100,100 100,100 116,263 0 41,750 42,600 0
26,780 26,780 26,750 0 26,780 26,780 0 ----
250 250 10 0 250 250 0 ----
25 25 22 0 25 25 0
1,200 1,200 0 0 1,200 1,200 0
250 250 0 0 250 250 0
250 250 101 0 250 250 0
28,755 28,755 26,883 0 28,755 28,755 0
12,000 12,000 8,817 0 7,000 7,000 0 ----
1,600 1,600 2,651 0 2,000 1,800 0 ----
1,250 1,250 1,157 0 1,600 1,200 0 ----
500 500 123 0 1,000 1,000 0 ----
500 500 401 0 500 500 0
250 250 283 0 300 250 0 ----
800 800 0 0 ~0 300 0
500 500 4~ 0 ~0 500 0
2,000 2,000 0 0 4,000 4,000 0
Whitewater Township
Month: 3/31/2017 Fund: 101 -GENERAL FUND
Expenditures
Elections
Dept: 209 Assessor 702 Salaries
727 Office Supplies & Expense
728 Postage
807 Assessing Services
847 Software Support
880 Education & Training
901 Publishing
Assessor
Dept: 210 Attorney 801 Legal Services
Attorney
Dept: 215 Clerk 702 Salaries
703 Wages
727 Office Supplies & Expense
728 Postage
840 Dues and Memberships
847 Software Support
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
Clerk
Dept: 247 Board of Review 702 Salaries
727 Office Supplies & Expense
728 Postage
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
Board of Review
Dept: 253 Treasurer 702 Salaries
703 Wages
727 Office Supplies & Expense
728 Postage
Prior Year
Actual
7,343
1,200
564
829
20,200
598
0
0
23,391
18,736
18,736
26,500
6,178
579
58
120
1,938
416
383
600
542
37,314
687
58
0
49
58
0
164
1,016
26,000
4,449
1,058
2,160
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
-------------------------- Current Year ------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
19,400 19,400 13,861 0
1,200 1,200 1,200 0
300 300 571 0
1,000 1,000 830 0
21 ,216 21,216 21 ,008 0 ----
700 700 600 0
0 0 0 0
0 0 0 0
24,416 24,416 24,209 0
30,000 30,000 9,468 0
30,000 30,000 9,468 0
27,295 27,295 27,264 0
7,866 7,866 6,155 0 ----
1,200 1,200 993 0
300 300 101 0
100 100 120 0
2,000 2,000 2,034 0
400 400 571 0
250 250 37 0
800 800 802 0
2,500 2,500 808 0
42,711 42,711 38,885 0
950 950 250 0
50 50 0 0
0 0 0 0
100 100 0 0
200 200 0 0
500 500 30 0
400 400 0 0
2,200 2,200 280 0
26,780 26,780 26,750 0
5,400 5,400 5,721 0
1,600 1,600 1,102 0
2,256 2,256 1,781 0
(6) (7)
Requested Recommended
17,400 16,550
1,224 1,200
300 300
1,000 1,000
21 ,650 21 ,500
800 700
0 0
0 0
24,974 24,700
30,000 30,000
30,000 30,000
27,295 27,295
8,100 8,100
1,300 1,200
300 300
250 120
2,250 2,250
750 600
250 250
800 800
2,500 2,500
43,795 43,415
950 950
50 50
0 0
100 100
200 200
500 500
400 400
2,200 2,200
26,780 26,780
5,400 6,500
1,600 1,600
2,256 2,256
Page: 3 3/24/2017
5:14pm
(8)
Adopted
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Whitewater Township
Month: 3/31/2017
Fund: 101 -GENERAL FUND Expenditures
Dept: 253 Treasurer 804 Professional Services
840 Dues and Memberships
847 Software Support
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
Treasurer
Dept: 265 Township Hall & Grounds 703 Wages
7 40 Operating Expense & Supplies
809 Lawn Maintenance Services
810 Janitorial Services
811 Waste Removal Services
845 Snowplowing Services
851 lnterne!Miebsite
922 Electricity
923 Electric Heat
924 Telephone
930 Facility Repairs/Maintenance
931 Office Equipment Repairs/Main!
Township Hall & Grounds
Dept: 276 Cemetery 703 Wages
7 40 Operating Expense & Supplies
808 Cemetery Sexton
809 Lawn Maintenance Services
847 Software Support
922 Electricity
930 Facility Repairs/Maintenance
Cemetery
Dept: 400 Planning Commission 702 Salaries
703 Wages
727 Office Supplies & Expense
728 Postage
804 Professional Services
Prior Year
Actual
0
0
1,233
946
60
134
0
36,040
0
477
390
1,275
588
992
875
1,700
2,979
2,036
1,652
1,141
14,105
0
317
1,350
1,640
0
279
1,087
4,673
5,200
1,600
255
0
105
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
--------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
0 0 0 0
100 100 0 0
1.400 1.400 1,237 0
1,000 1,000 1,057 0 --------
350 350 149 0
650 650 556 0
125 125 11 0
39,661 39,661 38,364 0
2,500 2,500 97 0
1,600 1,600 953 0
1,200 1,200 485 0
1,500 1,500 1,300 0 ----
200 200 180 0
1,500 1,500 978 0
1,500 1,500 765 0
2,250 2,250 2.493 0 ----
3,000 3,000 2,554 0 ----
2,250 2,250 2,378 0
5,000 5,000 957 0
2,500 2,500 3,239 0
25,000 25,000 16,379 0
1,000 1,000 65 0 ----
1,000 1,000 240 0
2,000 2,000 115 0 ----
6,000 6,000 2,030 0 ---------
0 0 0 0
300 300 272 0
4,000 4,000 860 0
14,300 14,300 3,582 0
9,880 9,880 2,800 0 ----
2,600 2,600 1,100 0 ----
3,000 3,000 7 0
2,325 2,325 0 0
20,000 20,000 437 0
Page: 4 3/24/2017
5:14pm
(6) (7) (8)
Requested Recommended Adopted
0 0 0
100 100 0
1.400 1.400 0
1,200 1,200 0
350 350 0
650 800 0
125 125 0
39,861 41,111 0
2,500 2,500 0
1,300 1,300 0
10,000 1,000 0
1,200 1,500 0
240 200 0
1,500 1,500 0
1,500 1,500 0
2,250 2,250 0
3,000 3,000 0
2,250 2,250 0
4,000 10,000 0
3,000 3,000 0
=== 32,740 30,000 0
1,000 1,000 0
1,000 1,000 0
2,000 2,000 0
4,000 4,000 0
0 0 0
300 300 0
4,000 4,000 0
12,300 12,300 0
6,600 9,000 0
2,100 3,000 0
200 1,000 0 ----
2,300 2,300 0
15,000 15,000 0
Whitewater Township
Month: 3/31/2017
Fund: 101 -GENERAL FUND Expenditures
Dept: 400 Planning Commission 840 Dues and Memberships
860 Mileage Reimbursement
865 Meai/Lodg ing Expense
880 Education & Training
901 Publishing
902 Printing
Planning Commission
Dept: 405 Zoning Administrator/Planning 702 Salaries
703 Wages
727 Office Supplies & Expense
728 Postage
803 Medical Professional Services
804 Professional Services
830 Pension Plan
847 Software Support
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
Zoning Administrator/Planning
Dept: 410 Zoning Board of Appeals 702 Salaries
703 Wages
728 Postage
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
Zoning Board of Appeals
Dept: 803 Historical Society 703 Wages
727 Office Supplies & Expense
728 Postage
Historical Society
Dept: 852 Employee Health Insurance 714 Health Insurance
Employee Health Insurance
Dept: 862 Soc Sec/Medicare (Employer)
Prior Year
Actual
0
0
30
45
78
255
7,568
11 ,978
0
317
496
125
0
0
0
233
0
0
13,149
1,070
400
12
0
0
15
381
1,878
1,050
40
0
1,090
0
0
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
--------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
500 500 0 0
250 250 0 0
1,250 1,250 0 0
500 500 229 0
1,000 1,000 96 0
1,000 1,000 0 0
42,305 42,305 4,669 0
29,000 29,000 8,861 0
0 0 0 0
300 300 73 0
150 150 9 0
150 150 0 0
1,250 1,250 437 0
0 0 0 0
0 0 0 0
300 300 224 0
250 250 0 0
250 250 32 0
31 ,650 31,650 9,636 0
1,680 1,680 510 0
600 600 200 0
25 25 9 0
50 50 0 0
100 100 0 0
250 250 133 0
600 600 209 0
3,305 3,305 1,061 0
1,200 1,200 1,050 0
300 300 0 0
25 25 0 0
1,525 1,525 1,050 0
0 0 0 0
0 0 0 0
(6) (7)
Page: 5 3/24/2017
5:14pm
(8)
Requested Recommended Adopted
0 0 0
350 350 0
0 0 0
2,850 2,850 0
525 1,000 0 ----
1,000 1,000 0
30,925 35,500 0
30,000 30,000 0
0 0 0
300 300 0
150 150 0
150 150 0
1,250 1,250 0
0 0 0
0 0 0
300 300 0
250 250 0
250 250 0
32,650 32,650 0
3,360 1,680 0
1,200 600 0
25 25 0
50 50 0
100 100 0
250 250 0
600 600 0
5,585 3,305 0
1,200 1,200 0
400 300 0
25 25 0
1,625 1,525 0
0 0 0
0 0 0
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 6 3/24/2017
Whitewater Township 5:14pm
Prior -------------------------------- Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated
Month: 3/31 /2017 Actual Budget Budget March Total Requested Recommended Adopted
Fund: 101 -GENERAL FUND Expenditures
Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer) 7,502 9,615 9,615 7,457 0 10,142 9,700 0
716 Medicare (Employer) 1,755 2,249 2,249 1,744 0 2,372 2,300 0
Soc Sec/Medicare (Employer) 9,257 11 ,864 11,864 9,201 0 12,514 12,000 0
Dept: 865 Insurance 820 Liability Insurance 12,619 13,500 13,500 11 ,597 0 13,905 12,000 0
821 Workers Compensation 3,204 10,000 10,000 79 0 2,944 5,500 0
Insurance 15,823 23,500 23,500 11,676 0 16,849 17,500 0
Dept: 890 Contingency 890 Contingency 2,505 25,000 25,000 2,649 0 25,000 25,000 0
Contingency 2,505 25,000 25,000 2,649 0 25,000 25,000 0
Dept: 901 Capital Expenditure 970 Capital Expenditure 3,853 4,000 400 400 0 5,000 5,000 0
971 Land 0 0 0 0 0 0 0 0
Capital Expenditure 3,853 4,000 400 400 0 5,000 5,000 0
Dept: 966 Transfers Out 999 Transfers To Other Funds 165,000 198,000 201 ,600 201 ,506 0 231 ,000 283,000 0
Transfers Out 165,000 198,000 201,600 201,506 0 231,000 283,000 0
Total Expenditures 423,999 667,692 667,692 530,022 0 634 ,923 687,111 0
GENERAL FUND 77,203 -88,780 -88,780 101,402 0 -165,724 -213,312 0
101-265-930 Facility Repairs/Maintenance (Township Hall) 1000 Replace Treasurer/Zoning Office south window
1000 Pressure wash building/windows/screens 1500 Sandblast/repaint handrails
500 Replace urinal
2000 Interior and exterior painting
2000 Seal/stripe asphalt drive and parking lot
? Replace carpeting in meeting room and clerk's office
I 101-901-970 Capital Expenditure
? Screen recycle bins
? Computer upgrades
I 101-966-999 Transfers to Other Funds
16000 Road Fund I I 100,000 Road Repair/Replacement Fund
42,000 Recreation Fund
125,000 Ambulance Fund I
ROAD
FUND
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 7 3/24/2017
Whitewater Township 5:14pm
Prior --------------------------------Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated
Month: 3/31/2017 Actual Budget Budget March Total Requested Recommended Adopted
Fund: 203- ROAD FUND Revenues
Dept: 000 452 METRO Act Fees 5,593 5,500 5,500 7,110 0 6,400 6,400 0
665 Interest Earned 15 5 5 20 0 5 5 0
Dept: 000 5,608 5,505 5,505 7,130 0 6,405 6,405 0
Dept: 931 Transfers IN 699 Transfers From Other Funds 10,000 15,000 15,000 15,000 0 16,000 16,000 0
Transfers IN 10,000 15,000 15,000 15,000 0 16,000 16,000 0
Total Revenues 15,608 20,505 20,505 22,130 0 22,405 22,405 0
Expenditures Dept: 446 Road Right of Way
846 Road Brining Service 11,854 18,000 18,000 12,403 0 20,000 20,000 0
921 Street Lights 1,290 2,000 2,000 1,387 0 2,000 2,000 0
Road Right of Way 13,144 20,000 20,000 13,790 0 22,000 22,000 0
Dept: 890 Contingency 890 Contingency 0 0 0 0 0 0 0 0
Contingency 0 0 0 0 0 0 0 0
Total Expenditures 13,144 20,000 20,000 13,790 0 22,000 22,000 0
ROAD FUND 2,464 505 505 8,340 0 405 405 0
ROAD REP AIR/
REPLACEMENT
FUND
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 8 3/24/2017
Whitewater Township 5:14pm
Prior --------------------------------Current Year------------------------------ (6) (7) (8) Year Orig inal Amended Actual Thru Estimated
Month: 3/31/20 17 Actual Budget Budget March Total Requested Recommended Adopted
Fund: 204- ROAD REPAIR/REPLACEMENT FUND Revenues
Dept 000 665 Interest Earned 32 5 5 200 0 5 5 0
699 Transfers From Other Funds 100,000 100,000 100,000 100,000 0 100,000 100,000 0
Dept 000 100,032 100,005 100,005 100,200 0 100,005 100,005 0
Total Revenues 100,032 100,005 100,005 100,200 0 100,005 100,005 0
Expenditures Dept 000
935 Road Repair 0 100,000 100,000 0 0 197,703 197,000 0
Dept 000 0 100,000 100,000 0 0 197,703 197,000 0
Dept 890 Contingency 890 Contingency 0 0 0 0 0 25,000 25,000 0
Contingency 0 0 0 0 0 25,000 25,000 0
Total Expenditures 0 100,000 100,000 0 0 222,703 222,000 0
ROAD REPAIR/REPLACEMENT FUND 100,032 5 5 100,200 0 -122,698 -121,995 0
204-000-935 Road Repair I I I 114,000 Whitewater Township share of Baggs Road repair
(M-72 to Hailes Drive) I I 83,000 ? Baggs Road after Hailes Drive and Lakeside Trail
FIRE
FUND
Whitewater Township
Month: 3/31/2017
Fund: 206- FIRE FUND Revenues
Dept: 000 402 Property Taxes
445 Penalties & Interest
590 Grants-Private Sources
630 Rural Fire Dept Rental Fee
665 Interest Earned
671 Other Revenues
673 Sale of Fixed Assets
67 4 Rural Fire Run Reimbursement
675 Contributions
679 GTB Inspection Services
687 Refunds
699 Transfers From Other Funds
Dept: 000
Total Revenues
Expenditures
Dept: 336 Fire Dept 702 Salaries
703 Wages
705 Special Wages
707 Fire Wages
713 Other Benefits
714 Health Insurance
721 Loss of Wage
727 Office Supplies & Expense
728 Postage
739 Fuel & Oil
7 40 Operating Expense & Supplies
747 Uniforms
801 Legal Services
804 Professional Services
809 Lawn Maintenance Services
810 Janitorial Services
811 Waste Removal Services
812 Septic Services
818 Rural Fire Dept Assessment
823 State Unemployment
Prior Year
Actual
172,523
0
0
8,000
528
0
0
0
0
0
0
0
181,051
181 ,051
0
0
0
0
0
0
0
0
2
324
0
39
0
19
0
0
173
190
98,847
0
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
-------------------------------- Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
191,000
0
0
8,000
200
702
0
0
0
0
0
0
199,902
199,902
0
0
0
0
0
0
0
400
10
400
2,000
1,500
0
0
600
1,000
100
250
104,086
0
191,000
0
0
8,000
200
702
0
0
0
0
0
0
199,902
199,902
0
0
0
0
0
0
0
400
10
400
2,000
1,500
0
0
600
1,000
100
250
104,086
0
185,227 0
0 0
0 0
6,000 0
586 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
191,813 0
191,813 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
303 0
0 0
0 0
0 0
200 0
330 0
0 0
180 0
0 0
103,889 0
0 0
(6) (7)
Requested Recommended
185,000
0
0
0
300
0
0
0
0
0
0
0
185,300
185,300
0
0
0
0
0
0
0
400
10
400
2,000
1,500
0
5,000
600
1,000
240
250
103,298
0
191 ,000
0
0
8,000
200
0
0
0
0
0
0
0
199,200
199,200
0
0
0
0
0
0
0
200
10
400
2,000
0
0
500
600
1,000
1,000
250
103,298
0
Page: 9 3/24/2017
5:14pm
(8)
Adopted
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Whitewater Township
Month: 3/31/2017
Fund 206- FIRE FUND Expenditures
Dept: 336 Fire Dept 830 Pension Plan
840 Dues and Memberships
845 Snowplowing Services
854 Late Fees
855 Community Education
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
920 Natural Gas
922 Electricity
924 Telephone
925 Cellular Phone
926 Propane Heat
927 Pager
928 Water
930 Facility Repairs/Maintenance
932 Equipment Repair & Maintenance
933 Vehicle Repair & Maintenance
942 Building Rental
956 Miscellaneous Expense
964 Refunds
970 Capital Expenditure
Fire Dept
Dept: 852 Employee Health Insurance 714 Health Insurance
Employee Health Insurance
Dept: 862 Soc Sec/Medicare (Employer)
715 Social Security (Employer)
716 Medicare (Employer)
Soc Sec/Medicare (Employer)
Dept: 890 Contingency 890 Contingency
Contingency
Dept: 966 Transfers Out 999 Transfers To Other Funds
Transfers Out
Prior Year
Actual
0
0
525
0
0
0
0
0
0
669
2,029
509
0
0
0
133
134
880
0
0
0
0
0
104,473
0
0
0
0
0
0
0
6,700
6,700
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
-------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
0 0 0 0
0 0 0 0
2,500 2,500 761 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
1,500 1,500 572 0
3,000 3,000 4,042 0 ----
800 800 842 0
0 0 0 0
0 0 0 0
0 0 0 0
400 400 220 0
5,000 5,000 182 0
1,000 1,000 880 0
2,500 2,500 2,753 0 ----
2,500 2,500 0 0
0 0 0 0
0 0 0 0
10,000 10,000 0 0
-=== 139,546 139,546 115,154 0
0 0 0 0
0 0 0 0
0 0 0 0 ----
0 0 0 0
0 0 0 0
8,000 8,000 0 0
8,000 8,000 0 0
158,000 158,000 158,000 0
158,000 158,000 158,000 0
(6) (7)
Page: 10 3/24/2017
5:14pm
(8)
Requested Recommended Adopted
0 0 0
0 0 0
2,500 2,500 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
1,500 1,500 0
3,000 3,000 0 ----
1,000 1,000 0
0 0 0
0 0 0
0 0 0
400 400 0
5,000 5,000 0
2,500 2,500 0
3,000 3,000 0
4,000 4,000 0
0 0 0
0 0 0
0 0 0
137,598 132,158 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
8,000 54,000 0
8,000 54,000 0
35,000 0 0
35,000 0 0
Whitewater Township
Month: 3/31/2017
Fund: 206- FIRE FUND
Total Expenditures
FIRE FUND
Prior Year
Actual
111 ,173
69,878
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
-------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
305,546 305,546 273,154 0
-105,644 -105,644 -81 ,341 0
Page: 11 3/24/2017
5:14pm
(6) (7) (8)
Requested Recommended Adopted
180,598 186,158 0
4,702 13,042 0
PARK
FUND
Whitewater Township
Month: 3/31/2017
Fund: 208- PARK FUND Revenues
Dept: 000 590 Grants-Private Sources
626 Fees Charged
627 Pavilion Rental
628 Boat Ramp Fees
631 Shirts Hats
632 Reservation Fees
644 Ice Sales
645 Pop Sales
646 Wood Sales
648 ShowerFees
665 Interest Earned
671 Other Revenues
673 Sale of Fixed Assets
687 Refunds
688 Sales Tax Discount
694 Cash Over & Short
699 Transfers From Other Funds
Dept: 000
Total Revenues
Expenditures Dept: 756 Township Park
702 Salaries
703 Wages
727 Office Supplies & Expense
728 Postage
729 Licenses & Fees
739 Fuel & Oil
7 40 Operating Expense & Supplies
741 Ice
742 Pop
743 Wood
7 44 Shirts & Hats
747 Uniforms
748 Sales Tax
803 Medical Professional Services
804 Professional Services
Prior Year
Actual
0
92,868
900
10,310
0
6,912
3,858
0
4,464
1,680
295
98
0
65
0
-29
0
121,421
121,421
3,333
39,239
237
14
441
195
8,749
2,141
0
3,445
0
0
446
189
540
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
--------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
0 0 6,884 0
85,000 85,000 99,641 0
700 700 800 0
9,000 9,000 11,210 0
500 500 42 0
5,500 5,500 7,088 0
3,000 3,000 3,698 0
0 0 0 0
3,000 3,000 5,136 0
1,500 1,500 1,720 0
100 100 313 0
0 0 446 0
0 0 1,200 0
0 0 0 0
0 0 0 0
0 0 6 0
0 0 0 0
108,300 108,300 138,184 0
108,300 108,300 138,184 0
5,000 5,000 3,554 0
50,800 50,800 44,349 0
400 400 786 0
20 20 19 0
550 550 452 0
300 300 19 0
9,000 9,000 7,398 0 ----
2,500 2,500 1,807 0
0 0 0 0
0 0 3,715 0
3,000 3,000 0 0
800 800 265 0
600 600 471 0
1,500 1,500 903 0
1,500 1,500 500 0
Page: 12 3/24/2017
5:14pm
(6) (7) (8)
Requested Recommended Adopted
0 0 0
92,000 92,000 0
700 700 0
10,000 10,000 0
0 500 0
6,000 6,000 0
3,000 3,000 0
0 0 0
3,000 3,500 0
1,500 1,500 0
100 100 0
250 250 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
116,550 117,550 0
116,550 117,550 0
5,000 5,000 0
51,500 52,500 0
800 800 0
50 20 0
550 550 0
300 150 0
9,000 9,000 0 ----
2,500 2,500 0
0 0 0
3,800 3,800 0
1,000 1,500 0
800 500 0
600 600 0
1,500 1,000 0
1,500 1,000 0
Whitewater Township
Month: 3/31/2017
Fund: 208- PARK FUND Expenditures
Dept: 756 Township Park 809 Lawn Maintenance Services
811 Waste Removal Services
812 Septic Services
823 State Unemployment
851 lnterneUWebsite
854 Late Fees
860 Mileage Reimbursement
901 Publishing
902 Printing
922 Electricity
924 Telephone
925 Cellular Phone
929 Propane
930 Facility Repairs/Maintenance
934 Fire Damage
940 Equipment Rental
956 Miscellaneous Expense
964 Refunds
965 Theft
970 Capital Expenditure
Township Park
Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer)
716 Medicare (Employer)
Soc Sec/Medicare (Employer)
Dept: 890 Contingency 890 Contingency
Contingency
Dept: 907 Debt Service/Park 991 Debt Service Principal
997 Debt Service Interest
Debt Service/Park
Total Expenditures
PARK FUND
Prior Year
Actual
4,150
1,071
550
3,648
1,710
0
13
0
550
6,326
791
409
727
7,059
0
0
0
0
0
2,616
88,589
2,639
617
3,256
0
0
0
0
0
91,845
29,576
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
--------------------------------Current Year-----------------------------Original Amended Actual Thru Estimated Budget Budget March Total
5,000 5,000 4,900 0
1,500 1,500 1,136 0
2,500 2,500 1,494 0
327 327 326 0
1,500 1,500 1,560 0 ----
0 0 0 0
150 150 336 0
0 0 0 0
750 750 1,218 0 ----
8,000 8,000 6,977 0
1,000 1,000 755 0
900 900 717 0
1,200 1,200 1,404 0
15,000 15,000 20,806 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
50,000 50,000 14,127 0
163,797 163,797 119,994 0
3,460 3,460 2,970 0
809 809 695 0
4,269 4,269 3,665 0
5,000 5,000 0 0
5,000 5,000 0 0
0 0 0 0
0 0 0 0
0 0 0 0
173,066 173,066 123,659 0
-64,766 -64,766 14,525 0
208-756-970 Capital Expenditure I I I --l00-,000 I Flush Toilet Facility at Boat Launch/Pavilion Area
Page: 13 3/24/2017
5:14pm
(6) (7) (8)
Requested Recommended Adopted
6,000 6,000 0
1,500 1,500 0
1,500 2,500 0
4,000 130 0
2,000 2,000 0 ----
0 0 0
300 300 0
0 0 0
1,000 1,000 0
8,000 8,000 0
1,000 1,000 0
900 900 0
1,600 1,500 0
15,000 15,000 0
0 0 0
0 2,000 0
0 0 0
200 0 0
0 0 0
100,000 100,000 0
221,900 220,750 0
3,503 3,503 0
819 819 0
4,322 4,322 0
5,000 5,000 0
5,000 5,000 0
0 0 0
0 0 0
0 0 0
231,222 230,072 0
-114,672 -112,522 0
RECREATION
FUND
Whitewater Township
Month: 3/31/2017
Fund: 209- RECREATION FUND Revenues
Dept: 000 402 Property Taxes
445 Penalties & Interest
590 Grants-Private Sources
627 Pavilion Rental
629 Ballfield Rental Fees
645 Pop Sales
665 Interest Earned
671 Other Revenues
673 Sale of Fixed Assets
687 Refunds
699 Transfers From Other Funds
Dept: 000
Total Revenues
Expenditures Dept: 757 Recreation
702 Salaries
703 Wages
727 Office Supplies & Expense
728 Postage
729 Licenses & Fees
7 40 Operating Expense & Supplies
742 Pop
804 Professional Services
809 Lawn Maintenance Services
811 Waste Removal Services
812 Septic Services
823 State Unemployment
854 Late Fees
860 Mileage Reimbursement
880 Education & Training
901 Publishing
922 Electricity
930 Facility Repairs/Maintenance
956 Miscellaneous Expense
964 Refunds
970 Capital Expenditure
Prior Year
Actual
0
0
0
225
0
0
8
0
0
0
18,000
18,233
18,233
0
3,983
100
0
127
251
0
390
2,700
187
0
0
0
0
0
74
1,061
2,384
0
0
3,244
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
-------------------------------- Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
0 0 0 0
0 0 0 0
0 0 557 0
225 225 150 0
0 0 0 0
0 0 0 0
0 0 8 0
0 0 0 0
0 0 0 0
0 0 0 0
25,000 28,600 28,600 0
25,225 28,825 29,315 0
25,225 28,825 29,315 0
600 600 0 0
5,320 5,320 4,640 0
25 25 161 0
10 10 16 0
150 150 136 0
400 400 657 0
0 0 0 0
0 0 0 0
4,000 4,000 3,145 0
300 300 187 0
0 0 401 0
0 0 0 0
0 0 0 0
0 0 32 0
400 400 128 0
0 0 0 0
1,200 1,200 1,047 0
3,000 3,000 1,759 0
0 0 0 0
0 0 0 0
9,000 12,600 8,098 0
(6) (7)
Page: 14 3/24/2017
5:14pm
(8)
Requested Recommended Adopted
0 0 0
0 0 0
0 0 0
0 150 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
30,000 42,000 0
30,000 42,150 0
30,000 42,150 0
600 600 0
5,320 5,320 0
200 200 0
25 25t 0 ----
300 300 0
750 750 0
0 0 0
0 0 0
4,500 4,500 0
300 300 0
0 0 0
0 0 0
0 0 0
50 50 0
400 250 0
0 0 0
1,200 1,200 0
3,000 3,000 0
0 0 0
0 0 0
9,000 10,000 0
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 15 3/24/2017
Whitewater Township 5:14pm
Prior --------------------------------Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated
Month: 3/31/2017 Actual Budget Budget March Total Requested Recommended Adopted
Fund: 209- RECREATION FUND Expenditures
Recreation 14,501 24,405 28,005 20,407 0 25,645 26,495 0
Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer) 247 367 367 288 0 367 367 0
716 Medicare (Employer) 58 86 86 68 0 86 86 0
Soc Sec/Medicare (Employer) 305 453 453 356 0 453 453 0
Dept: 890 Contingency 890 Contingency 0 2,000 2,000 0 0 2,000 14,000 0
Contingency 0 2,000 2,000 0 0 2,000 14,000 0
Total Expenditures 14,806 26,858 30,458 20,763 0 28,098 40,948 0
RECREATION FUND 3,427 -1,633 -1,633 8,552 0 1,902 1,202 0
209-757-970 Capital Expenditure I
1-? Installation of Hi Pray Park playground equipment
? Construction of viewing platform at BCNA j~-~
? Benches near basketball and tennis courts at Hi Pray Park ,-- ? Tennis court backboard ·-
I -
209-890-890 Contingency -
!Additional trail maintenance at BCNA --
?
? 1 Other capital expenditure projects I
AMBULANCE
FUND
Whitewater Township
Month 3/31/2017
Fund: 210- AMBULANCE FUND Revenues
Dept: 000 402 Property Taxes
590 Grants-Private Sources
626 Fees Charged
665 Interest Earned
667 Facility Rent
671 Other Revenues
673 Sale of Fixed Assets
675 Contributions
687 Refunds
699 Transfers From Other Funds
Dept: 000
Total Revenues
Expenditures Dept: 651 Ambulance
702 Salaries
703 Wages
704 Run Wage
705 Special Wages
708 Duty Crew Wages
709 On Call Wages
721 LossofWage
727 Office Supplies & Expense
728 Postage
729 Licenses & Fees
739 Fuel & Oil
7 40 Operating Expense & Supplies
7 46 Medical Supplies
747 Uniforms
801 Legal Services
803 Medical Professional Services
806 Contractual Services- MMR
809 Lawn Maintenance Services
810 Janitorial Services
811 Waste Removal Services
812 Septic Services
813 Billing Services
Prior Year
Actua l
272,424
0
29,804
311
3,000
0
0
0
37,000
342,540
342,540
0
30
2,123
0
116,283
7,180
0
51
7
150
1,381
1,384
4,117
0
0
0
147,500
0
0
8
190
2,272
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
--------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
286,442
0
0
0
7,200
2,150
0
0
0
58,000
353,792
353,792
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
295,000
0
1,000
100
0
0
286,442
0
0
0
7,200
2,150
0
0
0
58,000
353,792
353,792
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
295,000
0
0
0
0
0
289,350 0 ----
0 0
258 0
360 0
7,200 0
100 0
6,000 0
0 0
0 0
57,906 0
361,174
361,174
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
295,000
0
0
0
215
103
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(6) (7)
Requested Recommended
277,885
0
0
0
0
0
0
0
0
85,000
362,885
362,885
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
295,000
0
0
0
0
0
280,000
0
0
0
7,200
3,000
0
0
0
125,000
415,200
415,200
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
295,000
0
1,000
100
0
0
Page: 16 3/24/2017
5:14pm
(8)
Adopted
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Whitewater Township
Month: 3/31/2017
Fund: 210- AMBULANCE FUND Expenditures
Dept: 651 Ambulance 823 State Unemployment
830 Pension Plan
840 Dues and Memberships
845 Snowplowing Services
855 Community Education
860 Mileage Reimbursement
865 Meal/Lodging Expense
880 Education & Training
901 Publishing
902 Printing
920 Natural Gas
922 Electricity
924 Telephone
925 Cellular Phone
927 Pager
928 Water
930 Facility Repairs/Maintenance
942 Building Rental
956 Miscellaneous Expense
964 Refunds
970 Capital Expenditure
Ambulance
Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer)
716 Medicare (Employer)
Soc Sec/Medicare (Employer)
Dept: 890 Contingency 890 Contingency
Contingency
Total Expenditures
AMBULANCE FUND
Prior Year
Actual
0
16,746
0
0
0
0
0
150
75
0
669
1,741
509
341
0
133
301
0
0
0
0
303,341
7,788
1,822
9,610
0
0
312,951
29,589
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17
--------------------------------Current Year------------------------------Original Amended Actual Thru Estimated Budget Budget March Total
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
1,500 400 508 0
2,000 4,900 3,042 0
800 600 347 0
0 0 0 0
0 0 0 0
400 300 215 0
5,000 200 200 0
2,500 9,400 9,392 0
0 0 0 0
0 0 0 0
58,000 58,000 2,098 0
366,300 368,800 311,120 0
0 0 0 0
0 0 0 0
0 0 0 0
2,500 0 0 0
2,500 0 0 0
368,800 368,800 311,120 0
-15,008 -15,008 50,054 0
210-651-970 Capital Expenditure I I I 133,ooo lso% of 8380 Old M-72 Renovation/Addition Costs
Page: 17 3/24/2017
5:14pm
(6) (7) (8)
Requested Recommended Adopted
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0
1,500 1,500 0 ----
3,000 15,000 0
800 300 0
0 0 0
0 0 0
325 400 0
5,000 5,000 0 ----
17,000 17,000 0
0 0 0
0 0 0
35,000 133,000 0
357,625 468,300 0
0 0 0
0 0 0
0 0 0
5,000 5,000 0
5,000 5,000 0
362,625 473,300 0
260 -58,100 0
AMBULANCE
REPLACEMENT
FUND
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 18 3/24/2017
Whitewater Township 5:14pm
Prior -------------------------------- Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated
Month: 3/31/2017 Actual Budget Budget March Total Requested Recommended Adopted
Fund: 211 - AMBULANCE REPLACEMENT FUND Revenues
Dept: 000 665 Interest Earned 106 0 0 0 0 45 0 0
671 Other Revenues 0 0 0 0 0 0 0 0
699 Transfers From Other Funds 0 0 0 0 0 10,000 0 0
Dept: 000 106 0 0 0 0 10,045 0 0
Total Revenues 106 0 0 0 0 10,045 0 0
Expenditures Dept: 000
970 Capital Expenditure 0 0 0 0 0 0 0 0
·Dept: 000 0 0 0 0 0 0 0 0
Dept: 890 Contingency 890 Contingency 0 0 0 0 0 0 0 0
Contingency 0 0 0 0 0 0 0 0
Dept: 966 Transfers Out 999 Transfers To Other Funds 0 58,000 58,000 57,906 0 0 0 0
Transfers Out 0 58,000 58,000 57,906 0 0 0 0
Total Expenditures 0 58,000 58,000 57,906 0 0 0 0
AMBULANCE REPLACEMENT FUND 106 -58,000 -58,000 -57,906 0 10,045 0 0
PUBLIC
IMPROVEMENT
FUND
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 19 3/24/2017
Whitewater Township 5:14pm
Prior --------------------------------Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated
Month: 3/31/2017 Actual Budget Budget March Total Requested Recommended Adopted
Fund: 401 -PUBLIC IMPROVEMENT FUND Revenues
Dept: 000 566 State Grants 0 0 0 0 0 0 0 0
590 Grants-Private Sources 0 0 0 0 0 0 0 0
665 Interest Earned 0 0 0 0 0 0 0 0
671 Other Revenues 0 0 0 0 0 0 0 0
695 Proceeds from Loan 0 0 0 0 0 0 0 0
699 Transfers From Other Funds 0 0 0 0 0 0 0 0
Dept: 000 0 0 0 0 0 0 0 0
Total Revenues 0 0 0 0 0 0 0 0
Expenditures Dept: 000
804 Professional Services 0 0 0 0 0 0 0 0
816 Co Road Comm Services 0 0 0 0 0 0 0 0
970 Capital Expenditure 0 0 0 0 0 0 0 0
Dept: 000 0 0 0 0 0 0 0 0
Dept: 966 Transfers Out 999 Transfers To Other Funds 0 0 0 0 0 0 0 0
Transfers Out 0 0 0 0 0 0 0 0
Total Expenditures 0 0 0 0 0 0 0 0
PUBLIC IMPROVEMENT FUND 0 0 0 0 0 0 0 0
FIRE CAPITAL
IMPROVEMENT
FUND
BUDGET WORKSHEET
Revenue/Expenses thru 3/24/17 Page: 20 3/24/2017
Whitewater Township 5:14pm
Prior -----------·--·-------·---------Current Year------------------------------ (6) (7) (8) Year Original Amended Actual Thru Estimated
Month: 3/31/2017 Actual Budget Budget March Total Requested Recommended Adopted Fund: 406- FIRE CAPITAL IMPROVEMENT FUND
Revenues Dept: 000
590 Grants-Private Sources 0 0 0 0 0 0 0 0
665 Interest Earned 416 45 45 332 0 300 300 0
671 Other Revenues 0 0 0 0 0 0 0 0
699 Transfers From Other Funds 6,700 158,000 158,000 158,000 0 35,000 0 0
Dept: 000 7,116 158,045 158,045 158,332 0 35,300 300 0
Total Revenues 7,116 158,045 158,045 158,332 0 35,300 300 0
Expenditures Dept: 000
703 Wages 0 0 0 0 0 0 0 0
7 40 Operating Expense & Supplies 0 0 0 0 0 0 0 0
804 Professional Services 0 0 0 0 0 0 0 0
860 Mileage Reimbursement 0 0 0 0 0 0 0 0
970 Capital Expenditure 0 158,000 158,000 4,098 0 35,000 133,000 0
Dept: 000 0 158,000 158,000 4,098 0 35,000 133,000 0
Dept: 862 Soc Sec/Medicare (Employer) 715 Social Security (Employer) 0 0 0 0 0 0 0 0
716 Medicare (Employer) 0 0 0 0 0 0 0 0
Soc Sec/Medicare (Employer) 0 0 0 0 0 0 0 0
Dept: 890 Contingency 890 Contingency 0 0 0 0 0 0 0 0
Contingency 0 0 0 0 0 0 0 0
Dept: 908 Debt Service/Fire Capital Imp 991 Debt Service Principal 0 0 0 0 0 0 0 0
997 Debt Service Interest 0 0 0 0 0 0 0 0
Debt Service/Fire Capital Imp 0 0 0 0 0 0 0 0
Total Expenditures 0 158,000 158,000 4,098 0 35,000 133,000 0
FIRE CAPITAL IMPROVEMENT FUND 7,116 45 45 154,234 0 300 -132,700 0
Grand Total: 319,391 -333,276 -333,276 298,060 0 -385,480 -623,980 0
406-000-970 Capital Expenditure : I I I 133,0001SO% of 8380 Old M-72 Renovation/Addition Costs I
WHITEWATER TOWNSHIP 5777 VINTON ROAD, PO BOX 159
WILLIAMSBURG MI 49690 PH (231) 267-5141 FAX (231) 267-9020
March 22, 2017
Whitewater Township Board Zoning Administrator Update As you know over the past two months a lot of time and effort has been put toward the zoning ordinance, Thanks to All. I have been spending a lot of time on trying to complete and close Land Use Permits issued as far back as 2013 thru 2016. Issues I am waiting for directions from the Board on is Ordinance 32 “Private Road Ordinance” and if Medical Marijuana Facilities are going to be allowed in the Township. I attended a 3 hour workshop dealing with MMF on March 21 which was very informative. Although they say doing nothing is doing something they recommend a resolution from the board opting out if you so desire (I have one). If you opt in, they also supplied a Police Ordinance regulating MMF but highly recommended communication to the public be a priority. I do have residents waiting on these matters. Last week a Junk violation within the Village was brought to my attention. I did come across some of Josh’s E-Mails on the matter and although it appeared to be taken care of, when I took a drive by last week the resident appears to have accumulated so more treasures. Because this has been such a timely, costly and legal battle in the past I want to review the file this week and would like to meet with the owner to discuss resolving the matter in a more amicable manner. The question of “Event Barns” in the Agriculture zone has come up numerous times and I have referred it to the Planning Commission. Being Commercial and unrelated to AG operations the Board may feel differently on the matter. Sincerely, Chris Weinzapfel Whitewater Township Zoning Administrator
1
Office of theWhitewater TownshipSupervisor
MemoTo: Whitewater Township Board
From: Ron Popp, Supervisor
CC:
Date: 03-21-2017
Re: Summer Maintenance Bid Form Updates
Board Members,
Attached you will find the email conversation between Clerk Goss and myself with respect topossible updates to the summertime maintenance bid form, a portion of the Clerk’s input from theMarch 14, 2017 TB Meeting and some modifications to the bid form for review. The square footageof area I am asking for pertains to the Clerk’s request of adding interior park land to the bid form, notcemeteries. We have no background information on the interior park land work scope as it appears tobe currently handled by induvial purchase order to Lawn-N-Order. To receive apple to apple bids weneed some type work scope definition for other vendors.
I added the Fire/Ambulance station back to the list as well. In the Clerk’s notations a lawn moweridentified as a liability, was given to Fire/Ambulance personnel to use after it injured Park RangerPeggy Quast. We certainly do not want to transfer the liability of a malfunctioning lawn mower fromthe Park Rangers to the Fire/Ambulance Personnel. The lawn is likely not an issue at the station thissummer depending upon proposed renovations but, if we choose a multi-year option to theagreement we will be prepared.
As for my inquiry to Mr. Ben Quast of Lawn-N-Order, it is customary for me to attempt to gainsome insight of what prices might do in the upcoming year. I called the insurance vendor, thesnowplow vendor, and possible even some others as an aid to the budgeting process which I beginaround the first of the year. We also need to be concerned about following Township Policy. We arebudgeting nearly $16K in the 17/18 budget for lawn mowing services. Expansion of work scope inthe Park and Recreation areas could see that number get closer to the $20K sealed bid requirement ofthe Township’s Financial Administration Policy. This is hardly an “unusual situation” or “quitesuspicious” as defined by the Clerk, simply good business.
Respectfully,
Ron PoppSupervisor, Whitewater Township
1
Ron Popp
From: Ron Popp <[email protected]>Sent: Friday, February 24, 2017 10:51 AMTo: Cheryl A. GossSubject: RE: Summer Maintenance
Cheryl,
Your request for additions to the base summertime maintenance bid form does not just cover cemeteries. Moreover, Iam sure your ideas of cleanup are very different than mine. So, I am asking for your input. It has been my experience youcannot place a dollar value on cleanups only an hourly value. First the amount of cleanup work varies significantly fromyear to year. What could be stated are things like: Tree trimming of low hanging branches to a certain height,overgrowth removal (bushes that have taken over headstones), replanting of the grass where this type of overgrowthhas been removed, debris haul away, onsite disposal is not a good option for either cemetery location and it has been anissue at Circle Hill with one or more of the neighbors in the past. Removal of previous years debris piles. Where to gowith the debris, the park’s dump site?
As for interior mowing of the camping park, I believed that has always been taken care of by Park Rangers with the self-propelled walk behind mower when the sites become vacant. So, how do you envision this work to be completed? Willthe contractor be required to mow individual lots as they become available? What is the area size, all 55 lots? Some typeof parameters should be provided.
At Petobego are you recommending just the parking lot area or, are the starting points of the trails going to be included?Because this is a natural area, should we keep the mower up high or is PRAC recommending a more manicured look?
What about the East and West entrances of Lossie Trail? BCNA, should we also include that parking lot? Trailheads?
We also need to be mindful of the costs. In the 2017/18 budget we have already set aside more than $16,000 formowing services. Adding these areas, which is a good idea, will require us to use the sealed bid process.
Lots of food for thought.
Ron PoppWhitewater Township Supervisor5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690231.267.5141 X [email protected]
From: Cheryl A. Goss [mailto:[email protected]]Sent: Friday, February 24, 2017 9:33 AMTo: Ron PoppSubject: RE: Summer Maintenance
With your experience in cleaning cemeteries, you can’t come up with some specs for our cemeteries?!
2
Cheryl A. Goss
Whitewater Township Clerk5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690Telephone: 231.267.5141 X 24Fax: [email protected] Hours: Mon/Tue/Wed/Thurs 8:30 am to 5:00 pm, Fri 8:30 am to 12:00 pm
From: Ron Popp [mailto:[email protected]]Sent: Wednesday, February 22, 2017 3:33 PMTo: Cheryl A. GossSubject: RE: Summer Maintenance
Please provide the definitions you would like to see or at the very least some ideas of what you want included and thearea (square footage) involved.
Ron PoppWhitewater Township Supervisor5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690231.267.5141 X [email protected]
From: Cheryl A. Goss [mailto:[email protected]]Sent: Wednesday, February 22, 2017 2:28 PMTo: Ron PoppSubject: RE: Summer Maintenance
Spring cleanup needs to be defined. What does it include?Fall cleanup needs to be defined. What does it include?Petobego parking lot needs to be added.Interior campground mowing needs to be added. (This is done about 3x per season.)
I will review it again when those changes are made.
Cheryl A. Goss
Whitewater Township Clerk5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690Telephone: 231.267.5141 X 24Fax: [email protected] Hours: Mon/Tue/Wed/Thurs 8:30 am to 5:00 pm, Fri 8:30 am to 12:00 pm
From: Ron Popp [mailto:[email protected]]Sent: Wednesday, February 22, 2017 11:13 AM
3
To: Cheryl A. GossSubject: Summer Maintenance
Cheryl,
Attached is the document I would like to send out March 1, 2017 to potential vendors for summertime maintenance.Please review it when possible and provide comments and or recommendations for modifications. Also, if you have a listof contractors that want a copy of it, please provide there contact in formation.
Thank you,
Ron PoppWhitewater Township Supervisor5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690231.267.5141 X [email protected]
=
$
NB #2 2017 Poverty GuidelinesThis resolution should be #17-02. The documents look fairly straightforward. Again, there are spelling errorsin the document. If the board chooses to adopt this resolution, I will need the Word version supplied to myoffice so that these spelling errors can be corrected and the resolution can be certified.
NB #3 Budgeted TransfersThe memo is self explanatory.
NB #4 Summer Maintenance Bid FormThe supervisor initially sent this form to me in email asking for input. I said that the spring and fall cleanupsneeded to be defined (as has been discussed in previous years). The supervisor asked me to supply a squarefootage of each cemetery. This figure does not need to be provided. Each vendor who wishes to bid will visitthe cemeteries and provide their bid based on what they see. But I do agree that cleanup should include pickingup all sticks, pine cones, debris, removal of leaves to the burn pile at Whitewater Twp Park, perhaps removal ofdead flowers, plastic flowers, etc., although we need to be careful about removing personal items left byfamilies.
Interior mowing of the campground has been done by Lawn-N-Order about once a month for the last twoyears. There are some grassy sites and common areas WITHIN the campground that need to be mowed. Thishas been done on a purchase order basis but should be included in the bid process. (The push-behind mowerthat used to be at the campground was given to the fire department two years ago. Park rangers don't have timeto mow, and this particular mower spits debris out the back of it, which on at least one occasion hit rangerPeggy Quast in the eye. We don't need this kind of liability.) We do get complaints if the grass gets too tall oncampsites.
Lawn-N-Order started mowing the parking lot at Petobego in the middle of 2015. I think he charged $35 pertime, very nominal. To my knowledge, he has not mowed any trail heads there.
The entrance to Lossie Road trail off Cook Road should be mowed. The twp has not been mowing this.
No one has ever complained about grass height at the entrance to BCNA. A neighbor may be mowingthis. The board can include it on the bid form if they wish.
Additionally, I need to inform the board of an unusual situation with the bid process this year. On January 30,out of the blue and pursuant to no request or contact from myself, I got a 2017 lawn maintenance bid from BenQuast of Lawn-N-Order. Come to find out, the supervisor requested that he provide it.
Why did the supervisor request a quote in January from the person who has done our mowing for the last twoseasons? And who has he shared this information with?
I find this situation to be quite suspicious, and I think the supervisor will need to abstain from voting on thisissue when it comes time to award the bid due to pre-knowledge of the prices of one of the vendors.
Also, I think it's time we asked for bids for a three-year contract, and the same with snowplowing services whenthe time comes. Revisiting this issue on an annual basis is not an efficient use of the board's time.
Cheryl Goss, Township Clerk
WHITEWATER TOWNSHIP5777 Vinton Road • P.O. Box 159 • Williamsburg, MI 49690
(231) 267-5141 • FAX (231) 267-9020
Proposed 2017 Specifications for Lawn Maintenance
Circle Hill Cemetery — 5194 Vinton Road, Williamsburg 496901. Mow every two weeks or as needed. Must be done just before Memorial Day2. Spring cleanup3. Fall cleanup
Williamsburg Cedar Rapids Cemetery — Old M-72, just east of Fire Station1. Mow every two weeks or as needed. Must be done just before Memorial Day2. Spring cleanup3. Fall cleanup
Fire/Ambulance Station — 8380 Old M-72, Williamsburg 49690 – This address will have tobe added if the Board wishes to sign a multi-year contract1. Mow every two weeks or as needed. Must be done just before Memorial Day2. Spring cleanup3. Fall cleanup
Township Hall — 5777 Vinton Road, Williamsburg 49690 (Irrigation present but not used)1. Mow as needed.2. Spring cleanup3. Fall cleanup
Hi Pray Park — 6075 Elk Lake Road, Williamsburg 496901. Front ballfield (irrigated) - Mow once a week2. Mow other areas as needed (small ballfield, tennis and basketball court areas, common areas)
Whitewater Township Park — 9500 Park Road, Williamsburg 496901. Mow common areas and nature trails — once a week at beginning of season; as needed
later in season2. Mow interior common area of park (Please provide historical purchase order pricing
information for the 2016 season. It will be used to help determine if the summertimemaintenance work requires the sealed bid process) – once per month at beginning ofseason; as needed May – September. Recommend some definition area to be mowed
with onsite walk through. The defined area could be shown on a map of the campingpark. The onsite walk through would provide possible vendors with terrain challenges.
Petobego Natural Area — 7536 Angell Road, Williamsburg 49690 –1. Mow and trim fenced parking area north to Angell Road Right-Of-Way. Inspect/clean kiosk.
Remove and replace trash receptacle liner. Once per month; as needed May-September.2. Spring cleanup3. Fall cleanup
Lossie Road Nature Trail — ????Cook Road, Williamsburg 49690 –1. Mow and trim Cook Road parking area and pathway from Cook Road Right-of-Way east to
metal gate. Remove and replace trash receptacle liner. Once per month; as needed May-September.
2. Mow and trim Skegemog Point Road parking area and pathway from Skegemog Point RoadRight-of-Way west to ??????(sign, gate, some demarcation point). Remove and replace trashreceptacle liner. Once per; as needed May-September.
3. Spring cleanup4. Fall cleanup5. Nature trail – trim from metal gate on Cook Road side, east to Skegemog Point Road parking
area. Once per year in the month of July.6. Spring cleanup - Trail7. Fall cleanup - Trail
Battle Creek Natural Area — ???? Skegemog Point Road, Williamsburg 49690 –1. Mow and trim fenced parking area (the recently completed cleanup process destroyed the log
type bump stops that were in place. These have not been replaced to date. Some demarcationwill be required.) east to Skegemog Point Road Right-of-Way. Inspect/clean kiosk. Removeand replace trash receptical liner. Once per month; as needed May-September.
2. Spring cleanup3. Fall cleanup4. Nature trail- trim from parking area to trail fork, from fork to Huebner Pond and from fork to
Elk Lake. Once per year in the month of July.5. Spring cleanup-Trail6. Fall cleanup-Trail
Other Requirements:1. Must carry liability insurance and workers' compensation for employees2. Must bid all areas, with separate quotes for each line.
Definitions
Spring cleanup –
Defined as trimming of all mature, non-coniferous trees so that no branch is closer than 6’ tothe ground. Decorative shrubbery shall be trimmed and shaped to maintain an estedically pleasingappearance. All trees and shrubbery shall be trimmed in a manner to eliminate interference with anystructure and/or headstone. Fence and/or parcel boundary lines are to be raked clean of debirs andgrowth trimmed on both sides. All remnants of the snowplowing season shall be removed by rakingand/or filling the ground as required to re-establish a natural contour with the surrounding areas.Overburden shall be repurposed to other Township Grounds as needed or stored for future use at theWhitewater Township Camping Park debris pile. All ground borne debris shall be gathered up in amanner as not to distribute it to adjoining parcels of land. Trash is to be deposited in the appropriatesite located receptacles while natural debris is to be removed to the Whitewater Township CampingPark Natural debris pile.
Additional considerations: How to trim coniferous trees? Tree and shrubbery trimming could betime/season sensitive. We could make items like this their own work category. The removal ofovergrown shrubbery and or trees, mainly in the cemetaries should be considered on a case by casebasis and additional work outside of the agreement.
Fall cleanup –
Defined as trimming of all mature, non-coniferous trees so that no branch is closer than 6’ tothe ground. Decorative shrubbery shall be trimmed and shaped to maintain an estedically pleasingappearance. All trees and shrubbery shall be trimmed in a manner to eliminate interference with anystructure and/or headstone. Fence and/or parcel boundary lines are to be raked clean of debirs andgrowth trimmed on both sides. All remnants of the snowplowing season shall be removed by rakingand/or filling the ground as required to re-establish a natural contour with the surrounding areas.Overburden shall be repurposed to other Township Grounds as needed or stored for future use at theWhitewater Township Camping Park debris pile. All ground borne debris shall be gathered up in amanner as not to distribute it to adjoining parcels of land. Trash is to be deposited in the appropriatesite located receptacles while natural debris is to be removed to the Whitewater Township CampingPark Natural debris pile.
Spring cleanup – Trail
Defined as traversing the trail to remove any obstacle within the defined trialway which isapproximantly 8 feet in width. Cutback and/or remove all vegetation impinging into the trailway closerthan 6’ to the ground. Rough trim(string trimmer) the trailway to preserve its existing definition.Transport, place and secure Township owned trash receptacles to each trailhead. Trash noticeablefrom the trailway is to be deposited in the appropriate site located receptacles while natural debris canbe placed on the ground outside of the trailway in a natural looking manner to facilitate decay. Reportto Township Officials any unsafe trailway condition including hanging/broken tree limbs for additionalattention.
Fall cleanup – Trail
Defined as traversing the trail to remove any obstacle within the defined trialway which isapproximantly 8 feet in width. Cutback and/or remove all vegetation impinging into the trailway closerthan 6’ to the ground. Rough trim(string trimmer) the trailway to preserve its existing definition.Remove, transport, and return to storage Township owned trash receptacles from each trailhead. Trashnoticeable from the trailway is to be deposited in the appropriate site located receptacles while naturaldebris can be placed on the ground outside of the trailway in a natural looking manner to facilitatedecay. Report to Township Officials any unsafe trailway condition including hanging/broken treelimbs for additional attention.
Please transmit your proposal by Thursday April 6, 2017 to Ron Popp,Whitewater Township Supervisor, via: US Mail, Supervisor P.O. Box 159,Williamsburg, MI. 49690, or e-mail [email protected].
1
Office of theWhitewater TownshipSupervisor
MemoTo: Whitewater Township Board
From: Ron Popp, Supervisor
CC:
Date: 3-21-2017
Re: Baggs Road 2017 Proposed Construction Agreement
Board Members,
The Kalkaska County Road Commission, KCRC, is requesting the Coordination ofConstruction Clause is removed from the agreement as it has no relevance to “costsharing”. The clause is more of a construction item for discussion. From the variousemails between the two road commissions I believe our interests of keeping heavy GrandTraverse County Road Commission construction traffic off a newly paved Baggs Road bygetting their work completed first is on everyone’s mind.
After reviewing the various bids on the different types of proposed repairs for BaggsRoad, I understand Mr. John Rogers is recommending the Crush & Shape as the preferredconstruction option as bid by Payne & Dolan of Gaylord. In light of the final bidsreturning under the original estimates, he is also recommending we double the amountaggregate base or the “footing material” of the road. The aggregate base is line item #4 onthe Bid Tab Document. When the math is worked out it leaves the estimated bottom lineof $184,810 to be divided between the two Townships. Mr. Rogers is recommending wefill in the Blank on the Cost Share Agreement with $95K.
At our December 13, 2017 TB meeting the following motion was made: Motion by Poppto approve the repair for Baggs Road as outlined in the Gourdie-Fraser Associatesdocument dated 10/20/2016 and addressed to John Rogers, manager of theKalkaska County Road Commission, of which Whitewater will pay up to $114,000,or 25% of the actual cost, whichever is less, as outlined in a contract documentsigned by Whitewater Township and the Kalkaska County Road Commission.
There was no further discussion.
Roll call vote: Lawson, yes; Popp, yes; Benak, yes; Goss, yes; Hubbell, yes.Motion carried.
Page 2
Using the actual bid documents and KCRC recommendations a corrective motion might looklike:
Motion to authorize Supervisor and Clerk to sign the Baggs Road Agreement to ShareConstruction Costs as attached Exhibit A.
Roll Call Vote
A second motion to authorize a 50% down payment might look like: Motion to authorizepayment of $47,500.00 to the Kalkaska County Road Commission for the reconstruction ofBaggs Road as outlined in Exhibit A
Roll Call Vote
Respectfully,
Ron PoppSupervisor, Whitewater Township
Exhibit APage 1 of 4
BAGGS ROAD
AGREEMENT TO SHARE CONSTRUCTION COSTS
This Agreement is dated this _____ day of ______, 2017, by and between the Grand TraverseCounty Road Commission, a quasi-municipal corporation, of 1881 LaFranier Road, Traverse City,Michigan, (the “GTCRC”), the Kalkaska County Road Commission, a quasi-municipal corporation, of____________________, Kalkaska, Michigan (the “KCRC”), Clearwater Township, a Michigantownship, of ______________________________, Michigan (referred to herein as “Clearwater”), andWhitewater Township, a Michigan township, of ___________________________, Michigan (referredto herein as “Whitewater”) (all collectively referred to as the “Parties”).
WHEREAS, Baggs Road is a County line road on or near the line between Grand TraverseCounty and Kalkaska County and is located in Clearwater and Whitewater; and
WHEREAS, pursuant to the terms of a County Line Road Maintenance Agreement between theGTCRC and the KCRC (the “County Line Agreement”), KCRC is responsible for maintenance of theportion of Baggs Road from Townline/Watson Road to the northern end at Round Lake (a/k/a LakeSkegemog), 1.85 miles (hereinafter referred to as “KCRC Baggs Road”) as set forth in the County LineRoad Maintenance Agreement; and
WHEREAS, the Parties desire that KCRC Baggs Road be maintained or reconstructed; and
WHEREAS, the County Line Agreement provides that any construction or reconstruction onKCRC Baggs Road shall be performed in accordance with a written agreement between the GTCRCand the KCRC; and
WHEREAS, the Parties desire to share the costs of the reconstruction of KCRC Baggs Roadfrom M-72 north to Lake Skegemog (1.35 miles), which reconstruction includes crush and shape(reconstruction) as selected by KCRC (the “Project”); and
WHEREAS, the GTCRC agrees that it will reimburse the KCRC for an amount not to exceed$75,000.00 of the Project Amount; and
WHEREAS, Clearwater and Whitewater will each reimburse KCRC for an amount not toexceed $_95,000_____ and $_95,000______ respectively;
WHEREAS, this Agreement is authorized under the Intergovernmental Contracts betweenMunicipal Corporations Act, MCL 124.1 et seq, MCL 247.670, and MCL 224.17;
NOW THEREFORE, the parties in consideration of $1.00, receipt of which is herebyacknowledged, and the mutual benefits and promises set forth herein, the parties agree as follows:
1. Project Costs. The KCRC shall initiate a request for bids for the Project and select acontractor to perform the Project during the 2017 construction season. Prior to commencement of theProject, the GTCRC, Clearwater, and Whitewater will provide 50% of their share of the funds to theKCRC county road fund for the Project. Within 15 days after completion and acceptance by the
2E:\Active\AARon Popp\AATownship\Board Meetings\2017\3-28-2017\Baggs Road Cost Share draft 3 3-14-2017 RMP Final Exhibit A.doc
Exhibit APage 2 of 4
KCRC of the Project and submission of an invoice to the GTCRC, Whitewater, and Clearwater by theKCRC, the GTCRC, Whitewater and Clearwater shall provide the balance of their share of the funds tothe KCRC.
2. Termination or Breach. Following the KCRC’s execution of a construction contract forthe Project, this Agreement may not be terminated by Parties. In the event that GTCRC, Clearwater,or Whitewater fails to provide the funds as set forth in this Agreement, in addition to other remedies ordamages available by law or equity, the party failing to provide funds as set forth in this Agreementshall be responsible for all costs and damages incurred by the KCRC as a result of the party’s failure toprovide funds. This Agreement shall be terminated in the event that the KCRC fails to enter into aconstruction contract for the Project to be performed in the 2017 construction season and the partiesshall not have any further rights or responsibilities.
3. Not a Joint Venture. The parties do not intend this Agreement to be a joint venture.
4. Third Party Beneficiaries. This Agreement confers no rights or remedies on any thirdparty, other than the parties to this Agreement and their respective successors and permitted assigns.
5. Execution in Counterparts. This Contract may be executed in counterparts, each ofwhich shall be an original and all of which shall constitute the same instrument.
6. Entire Agreement. This Agreement, together with all items incorporated herein byreference, constitutes the entire Agreement of the parties and there are no valid promises, conditions orunderstandings which are not contained herein.
GRAND TRAVERSE COUNTY ROADCOMMISSION
Dated: ______________ _________________________________, Chairperson
_________________________________Debra JM Hunt, Clerk
Approved as to Substance: Approved as to Form:
________________________________ _________________________________Jim Cook, Road Commission Manager Karrie A. Zeits, Road Commission Attorney
Dated: KALKASKA COUNTY ROADCOMMISSION
3E:\Active\AARon Popp\AATownship\Board Meetings\2017\3-28-2017\Baggs Road Cost Share draft 3 3-14-2017 RMP Final Exhibit A.doc
Exhibit APage 3 of 4
_________________________________, Chairperson
_________________________________, Clerk
CLEARWATER TOWNSHIP
___________________________________Dated: ______________ , Supervisor
___________________________________, Clerk
WHITEWATER TOWNSHIP
___________________________________Dated: ______________ , Supervisor
___________________________________, Clerk
SHRR 3964275v1
Kalkaska County Road Commission Option 1
Baggs Road, M-72 North to 300' North of Hoiles Drive, Clearwater Twp, Kalkaska Co.
Road Commission EstimateCrush & Shape, Pave with 3" HMA 24' wide, 1' gravel shoulders
December 21, 2016
Item No. Pay Item Unit Quantity Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount
Roadway Improvements
1 Pavt, Rem Syd 30 18.00$ 540.00$ 18.00$ 540.00$ 15.00$ 450.00$ 20.00$ 600.00$ 10.00$ 300.00$
2 Slope correction to ditchline Sta 14 390.00$ 5,460.00$ 270.00$ 3,780.00$ 350.00$ 4,900.00$ 300.00$ 4,200.00$ 464.00$ 6,496.00$
3 Erosion Control, Check Dam, Stone Ft 60 38.00$ 2,280.00$ 25.00$ 1,500.00$ 20.00$ 1,200.00$ 15.00$ 900.00$ 18.00$ 1,080.00$
4 Aggregate Base Ton 3,200 13.40$ 42,880.00$ 13.75$ 44,000.00$ 13.00$ 41,600.00$ 9.15$ 29,280.00$ 17.39$ 55,648.00$
5 HMA Bsse Crushing and Shaping Syd 20,600 0.85$ 17,510.00$ 1.35$ 27,810.00$ 1.43$ 29,458.00$ 2.40$ 49,440.00$ 1.66$ 34,196.00$
6Material, Surplus and Unsuitable,
Rem, LMCyd 400 9.00$ 3,600.00$ 0.01$ 4.00$ 5.00$ 2,000.00$ 10.00$ 4,000.00$ 6.00$ 2,400.00$
7 Approach, Cl II Ton 80 35.20$ 2,816.00$ 0.01$ 0.80$ 27.00$ 2,160.00$ 9.15$ 732.00$ 20.00$ 1,600.00$
8 Shoulder, CI II Ton 500 17.90$ 8,950.00$ 0.01$ 5.00$ 27.00$ 13,500.00$ 10.15$ 5,075.00$ 20.00$ 10,000.00$
9 Culv End Sect, Metal, 24 inch Ea 2 275.00$ 550.00$ 375.00$ 750.00$ 1,200.00$ 2,400.00$ 350.00$ 700.00$ 500.00$ 1,000.00$
10 Culv, Cl A, CSP, 24 inch Ft 50 38.00$ 1,900.00$ 70.00$ 3,500.00$ 140.00$ 7,000.00$ 55.00$ 2,750.00$ 75.00$ 3,750.00$
11 HMA Approach Ton 180 82.55$ 14,859.00$ 92.00$ 16,560.00$ 80.00$ 14,400.00$ 54.21$ 9,757.80$ 80.34$ 14,461.20$
12 HMA, LVSP Ton 3,500 48.75$ 170,625.00$ 51.25$ 179,375.00$ 49.00$ 171,500.00$ 54.21$ 189,735.00$ 49.34$ 172,690.00$
13 Driveway, Nonreinf Conc, 6 inch Syd 30 75.00$ 2,250.00$ 110.00$ 3,300.00$ 67.43$ 2,022.90$ 60.00$ 1,800.00$ 70.00$ 2,100.00$
14 Curb Sloped, HMA Ft 1,400 0.50$ 700.00$ 1.00$ 100.00$ 1.00$ 1,400.00$ 1.00$ 1,400.00$ 2.34$ 3,276.00$
15 Riprap, Plain Syd 180 38.00$ 6,840.00$ 40.00$ 7,200.00$ 55.00$ 9,900.00$ 40.50$ 7,290.00$ 49.00$ 8,820.00$
16 Ditch, Plain Cobble Syd 90 35.50$ 3,195.00$ 30.00$ 2,700.00$ 23.00$ 2,070.00$ 44.00$ 3,960.00$ 49.00$ 4,410.00$
17 Paved Ditch, HMA Syd 120 15.00$ 1,800.00$ 35.00$ 4,200.00$ 35.00$ 4,200.00$ 20.25$ 2,430.00$ 34.34$ 4,120.80$
18 Mulch Blanket, High Velocity Syd 210 1.50$ 315.00$ 2.00$ 420.00$ 1.74$ 365.40$ 4.00$ 840.00$ 2.00$ 420.00$
19 Slope Restoration, Type A Syd 1,800 2.70$ 4,860.00$ 3.00$ 5,400.00$ 4.70$ 8,460.00$ 4.00$ 7,200.00$ 3.23$ 5,814.00$
291,930.00$ 302,444.80$ 318,986.30$ 322,089.80$ 332,582.00$
J & N Constuction, LLC
Project total
Payne & Dolan Elmer's Rieth-Riley ATP Precision Paving Inc
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Ron Popp
From: John Rogers <[email protected]>Sent: Monday, March 20, 2017 2:42 PMTo: 'Zeits, Karrie'; Ron Popp; 'Jim Cook'Cc: 'Dean Bott'; 'Deb Hunt'; [email protected]; 'DAVID GILL'; clerkSubject: RE: Draft Agreement to Share Construction Costs - Baggs Road
All,
Kalkaska does not agree to the Coordination of Construction as part of this agreement. Although we agree thatconstruction should be coordinated, it is not relevant to this contract.
John S. RogersManagerKalkaska County Road Commission1049 Island Lake RoadKalkaska, MI 49646Phone: 231-258-2242Fax: 231-258-8205
From: Zeits, Karrie [mailto:[email protected]]Sent: Monday, March 20, 2017 2:17 PMTo: Ron Popp <[email protected]>; 'John Rogers' <[email protected]>; 'Jim Cook'<[email protected]>Cc: 'Dean Bott' <[email protected]>; 'Deb Hunt' <[email protected]>; [email protected]; 'DAVID GILL'<[email protected]>; 'clerk' <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
All:
Attached is the agreement with KCRC’s changes with the change I suggested and agreed to as well as restoration of thecoordinated construction paragraph per Mr. Popp’s request below.
Karrie
From: Ron Popp [mailto:[email protected]]Sent: Friday, March 17, 2017 11:09 AMTo: 'John Rogers'; 'Jim Cook'; Zeits, KarrieCc: 'Dean Bott'; 'Deb Hunt'; [email protected]; 'DAVID GILL'; 'clerk'Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
Colleagues,
Whitewater discussed the agreement at our 3-14-2017 TB Meeting. The recommendation was to have some typelanguage in the Coordinated Construction clause outlining a date which GTCRC will commit to repairs on the section of
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the road under their jurisdiction. This was thought this might provide project scheduling flexibility for KCRC. Or at thevery least make sure the two entities had an open line of communication with respect to the two projects. We willdefault to your judgement.
All other aspects of the agreement appear to be in order.
Thank you,
Ron PoppWhitewater Township Supervisor5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690231.267.5141 X [email protected]
From: John Rogers [mailto:[email protected]]Sent: Friday, March 17, 2017 10:02 AMTo: 'Jim Cook'; 'Zeits, Karrie'Cc: 'Dean Bott'; 'Deb Hunt'; [email protected]; DAVID GILL; Ron Popp; clerkSubject: RE: Draft Agreement to Share Construction Costs - Baggs Road
Jim,
The KCRC Board is ok with this recommendation. Upon approval, please have your Board sign the agreement andforward it and 50% of the funds to the KCRC and I will follow up with Whitewater and Clearwater Townships.
Thank you.
John S. RogersManagerKalkaska County Road Commission1049 Island Lake RoadKalkaska, MI 49646Phone: 231-258-2242Fax: 231-258-8205
From: Jim Cook [mailto:[email protected]]Sent: Wednesday, March 15, 2017 11:32 PMTo: Zeits, Karrie <[email protected]>; John Rogers <[email protected]>Cc: Dean Bott <[email protected]>; Deb Hunt <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
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Thanks Karrie,Yes, I agree with your comments and suggested compromise.
John, can you and your board accept the change as proposed by our legal counsel?
Please let us know ASAP as I wanted to get this to our board at the 3/23 meeting.
Thanks,Jim
Jim CookManagerGrand Traverse County Road Commission
-------- Original message --------From: "Zeits, Karrie" <[email protected]>Date: 3/14/17 12:06 PM (GMT-06:00)To: Jim Cook <[email protected]>, John Rogers <[email protected]>Cc: Dean Bott <[email protected]>, Deb Hunt <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
I have reviewed the revisions to the agreement. I am okay with the changes except the following underlined change tothe following WHEREAS, clause :
WHEREAS, pursuant to the terms of a County Line Road Maintenance Agreement between the GTCRC and the KCRC (the“County Line Agreement”), KCRC is responsible for routine maintenance of the portion of Baggs Road fromTownline/Watson Road to the northern end at Round Lake (a/k/a Lake Skegemog), 1.85 miles (hereinafter referred to as“KCRC Baggs Road”)
The County Line Road Maintenance Agreement delegates responsibility for maintenance to KCRC. The agreement setsforth the obligations for maintenance, and there is no use of the term routine in the Agreement. The terms of theagreement speak for themselves and I do not want this Agreement to inadvertently have any effect on those terms. Thefollowing change would be acceptable (change underlined):
WHEREAS, pursuant to the terms of a County Line Road Maintenance Agreement between the GTCRC and the KCRC (the“County Line Agreement”), KCRC is responsible for routine maintenance of the portion of Baggs Road fromTownline/Watson Road to the northern end at Road Round Lake (a/k/a Lake Skegemog), 1.85 miles (hereinafter referredto as “KCRC Baggs Road”) as set forth in the County Line Road Maintenance Agreement;
Please let me know if you have any questions.
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Karrie
From: Jim Cook [mailto:[email protected]]Sent: Friday, March 10, 2017 4:18 PMTo: John RogersCc: 'Ron Popp'; Zeits, Karrie; Dean Bott; Deb Hunt; Jim Johnson; 'Pat Gray'; [email protected]; 'DAVID GILL'Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
Thanks John,
Our board has not made a decision on Lakeside Trail at this point. Our staff is reviewing optionsand working with Whitewater Twp. to determine the best solution and specific scope. We’ll knowmore after our 3/23 Board Meeting.
Ron and Pat, can you let us know if you and your legal counsel are ok with the agreement asamended by KCRC? We won’t take the agreement to our board for approval until we know thetownships are agreeable.
Sincerely,
Jim
Jim CookManagerGrand Traverse County Road Commission1881 LaFranier RoadTraverse City MI 49696231-922-4848, ext 215231-929-1836 FAXwww.gtcrc.orgFind us on Facebook
From: John Rogers [mailto:[email protected]]Sent: Friday, March 10, 2017 4:22 PMTo: Jim Cook <[email protected]>Cc: 'Ron Popp' <[email protected]>; 'Karrie A Zeits' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>; 'Pat Gray'<[email protected]>; [email protected]; 'DAVID GILL' <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
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Our Board approved the contract be awarded to Payne & Dolan pending a signed cost share agreement at our March 8th
meeting. I made the contractor aware of the circumstance. The timing also depends on your decision on Lakeside Trail.We do not want the construction traffic on the new portion of Baggs Rd.
John S. RogersManagerKalkaska County Road Commission1049 Island Lake RoadKalkaska, MI 49646Phone: 231-258-2242Fax: 231-258-8205
From: Jim Cook [mailto:[email protected]]Sent: Friday, March 10, 2017 3:49 PMTo: John Rogers <[email protected]>Cc: 'Ron Popp' <[email protected]>; 'Karrie A Zeits' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>; 'Pat Gray'<[email protected]>; [email protected]; DAVID GILL <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
John,I have asked our staff and legal counsel to review the changes. When will KCRC officially awardthe project and when will the contractor begin the work?
Our board will have to approve the proposed changes and approve payment prior to thecommencement of construction. I am not sure if this will happen at the March meeting or April soplease let us know what the contractor’s schedule will be ASAP.
Thanks and have a great weekend,
Jim
Jim CookManagerGrand Traverse County Road Commission1881 LaFranier RoadTraverse City MI 49696231-922-4848, ext 215231-929-1836 FAXwww.gtcrc.orgFind us on Facebook
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From: John Rogers [mailto:[email protected]]Sent: Friday, March 10, 2017 3:16 PMTo: Jim Cook <[email protected]>Cc: 'Ron Popp' <[email protected]>; 'Karrie A Zeits' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>; 'Pat Gray'<[email protected]>; [email protected]; DAVID GILL <[email protected]>Subject: RE: Draft Agreement to Share Construction Costs - Baggs Road
Jim,
Thank you for sending this to me. We have had a chance to review the draft agreement and I am attaching thesuggested amendments.
John S. RogersManagerKalkaska County Road Commission1049 Island Lake RoadKalkaska, MI 49646Phone: 231-258-2242Fax: 231-258-8205
From: Jim Cook [mailto:[email protected]]Sent: Tuesday, March 07, 2017 2:34 PMTo: John Rogers <[email protected]>Cc: Ron Popp <[email protected]>; 'Karrie A Zeits ([email protected])' <[email protected]>; Dean Bott<[email protected]>; Deb Hunt <[email protected]>; Jim Johnson <[email protected]>Subject: Draft Agreement to Share Construction Costs - Baggs Road
John,As we discussed last week, this is a draft agreement we had Karrie put together that could be usedfor the project. Our thought was one agreement was more efficient than separate agreements. Iam waiting for Whitewater Twp. to provide input but if you or Ron could contact Clearwater Twp.and give them a copy, I’d like to get everyone’s comments and cast sharing amounts so we couldgive our board a copy for review and approval say…….at the April Board Meeting?
Please feel free to comment as you see fit.
Thanks,
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Jim
Jim CookManagerGrand Traverse County Road Commission1881 LaFranier RoadTraverse City MI 49696231-922-4848, ext 215231-929-1836 FAXwww.gtcrc.orgFind us on Facebook
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Ron Popp
From: John Rogers <[email protected]>Sent: Tuesday, March 21, 2017 12:01 PMTo: Ron Popp; 'Jim Cook'Cc: clerkSubject: RE: Cost Share Agreement - Totals
Ron,
I would suggest that amount be $95K. This would cover the cost of the additional gravel. I have discussed this with LarryNiederstadt and Clearwater is agreeable to it.
John S. RogersManagerKalkaska County Road Commission1049 Island Lake RoadKalkaska, MI 49646Phone: 231-258-2242Fax: 231-258-8205
From: Ron Popp [mailto:[email protected]]Sent: Tuesday, March 21, 2017 11:15 AMTo: John Rogers <[email protected]>; Jim Cook <[email protected]>; [email protected]: Cost Share Agreement - Totals
Good morning Gentlemen.
Whitewater Township will again review the cost share agreement with the deletion of the Coordination of ConstructionClause at our March 28, 2017 TB Meeting. I don’t believe it will be an issue for our Board looking at it from Mr. Roger’spoint of view of relevance to the agreement. We are happy to learn the coordination of construction will take place ifand when future projects are decided upon.
John, as for cost of the project and in terms of the agreement, the Whitewater Township Board is looking at filling in“our” blank with $ 75K. It that a reasonable number to begin with?
Thank you both!
Ron PoppWhitewater Township Supervisor5777 Vinton Road, P.O. Box 159Williamsburg, Michigan 49690231.267.5141 X [email protected]
CLERK’S MEMO
To: Whitewater Township Board
From: Cheryl A. Goss, Clerk
Date: 03/24/2017
Re: 2016/2017 Fiscal Year Budget Amendments
There is one cost center in the General Fund which requires budget amendment. This is a result of the costs of Battle Creek Natural Area cleanup exceeding what was budgeted for. There are no other cost centers in any fund requiring budget amendment. General Fund Description Acct # Debit ($) Credit ($) Twp Bd Miscellaneous Exp 101-101-956 20,000 Contingency 101-890-890 20,000 ------------------------------------------------------------------------------------------------------------ As a matter of housekeeping, the Recreation Fund requires the following budget amendment to move the $2,000 in the Contingency line item to the Capital Expenditure line item. Per my memo in the 02/28/2017 board packet, this $2,000 is part of the funds which will be used to purchase the new playground equipment for Hi Pray Park. Recreation Fund Description Acct # Debit ($) Credit ($) Capital Expenditure 209-757-970 2,000 Contingency 209-890-890 2,000 ---------------------------------------------------------------------------------------------------------- An appropriate motion would be: Motion to approve the General Fund and Recreation Fund budget amendments as outlined in Clerk’s Memo dated 03/24/2017.
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RESOLUTION #17-03
Salary for Supervisor
Whitewater Township Grand Traverse County, Michigan
Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, and Whereas, the township board deems that no adjustment in the salary of the office of supervisor is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the yearly salary of the township supervisor shall be $26,780. A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.
Certificate
I, Cheryl A. Goss, Clerk of Whitewater Township, Grand Traverse County, Michigan, do hereby certify that the foregoing is a true and complete copy of certain proceedings taken by the Whitewater Township Board of said municipality at a regular meeting held on March 28, 2017, relative to the adoption of Resolution #17-03. ______________________________ Cheryl A. Goss, Clerk
RESOLUTION #17-04
Salary for Clerk
Whitewater Township Grand Traverse County, Michigan
Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, and Whereas, the township board deems that no adjustment in the salary of the office of clerk is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the yearly salary of the township clerk shall be:
$27,295 base salary $ 0 per election, if two or more elections conducted in the fiscal year
A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.
Certificate
I, Cheryl A. Goss, Clerk of Whitewater Township, Grand Traverse County, Michigan, do hereby certify that the foregoing is a true and complete copy of certain proceedings taken by the Whitewater Township Board of said municipality at a regular meeting held on March 28, 2017, relative to the adoption of Resolution #17-04. ______________________________ Cheryl A. Goss, Clerk
RESOLUTION #17-05
Salary for Treasurer
Whitewater Township Grand Traverse County, Michigan
Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, and Whereas, the township board deems that no adjustment in the salary of the office of treasurer is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the yearly salary of the township treasurer shall be $26,780. A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.
Certificate
I, Cheryl A. Goss, Clerk of Whitewater Township, Grand Traverse County, Michigan, do hereby certify that the foregoing is a true and complete copy of certain proceedings taken by the Whitewater Township Board of said municipality at a regular meeting held on March 28, 2017, relative to the adoption of Resolution #17-05. ______________________________ Cheryl A. Goss, Clerk
RESOLUTION #17-06
Salary for Trustees
Whitewater Township Grand Traverse County, Michigan
Whereas, pursuant to MCLA 41.95(3), which provides that, in a township that does not hold an annual meeting, the salary for officers composing the township board shall be determined by the township board, Whereas, the township board deems that no adjustment in the compensation for trustees is warranted, Now Therefore, Be It Resolved that as of April 1, 2017, the compensation for the township trustees shall be $160.00 per meeting. A motion to adopt the foregoing resolution was made by __________ and seconded by __________. Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.
Certificate
I, Cheryl A. Goss, Clerk of Whitewater Township, Grand Traverse County, Michigan, do hereby certify that the foregoing is a true and complete copy of certain proceedings taken by the Whitewater Township Board of said municipality at a regular meeting held on March 28, 2017, relative to the adoption of Resolution #17-06. ______________________________ Cheryl A. Goss, Clerk
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RESOLUTION #17-07
General Appropriations Act
Whitewater Township
Grand Traverse County, Michigan
A resolution to establish a general appropriations act for Whitewater Township, to define the powers and duties of the Whitewater Township officers in relation to the administration of the budget, and to provide remedies for refusal or neglect to comply with the requirements of this resolution. The Whitewater Township Board resolves: Section 1: Title This resolution shall be known as the Whitewater Township General Appropriations Act. Section 2: Chief Administrative Officer The supervisor shall be the chief administrative officer and shall perform the duties of the chief administrative officer enumerated in this act. Section 3: Fiscal Officer The clerk shall be the fiscal officer and shall perform the duties of the fiscal officer enumerated in this act. Section 4: Public Hearings on the Budget Pursuant to MCLA 141.412 and MCLA 141.413, notice of a public hearing on the proposed fire special assessment district budget, the ambulance millage budget, the general fund budget and all other township budgets was published in the Traverse City Record-Eagle on March 12, 2017, and in the Elk Rapids News on March 16, 2017, and a public hearing on the proposed said budgets was held on March 28, 2017. Section 5: Millage Levy The Whitewater Township Board shall cause to be levied against taxable value, and collected, the general operation property tax on all real and personal property within the township upon the current tax roll an amount equal to 1.0000 mills, as reduced by MCL 211.34d, as set forth by the tax allocation board in the 2017 tax year.
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The Whitewater Township Board shall cause to be levied against taxable value, and collected, the fire special assessment district property tax on all real property within the township upon the current tax roll an amount equal to 1.0000 mills as set forth by the tax allocation board in the 2017 tax year. The Whitewater Township Board shall cause to be levied against taxable value, and collected, the ambulance millage property tax on all real and personal property within the township upon the current tax roll an amount equal to 1.5000 mills, as reduced by MCL 211.34d, as set forth by the tax allocation board in the 2017 tax year. Section 6: Estimated Revenues for Fiscal Year 2017/2018 General Fund 473,799 Road Fund 22,405 Road Repair/Replacement Fund 100,005 Fire Fund 199,200 Park Fund 117,550 Recreation Fund 42,150 Ambulance Fund 415,200 Ambulance Replacement Fund 0 Public Improvement Fund 0 Fire Capital Improvement Fund 300 Section 7: Estimated Expenditures for Fiscal Year 2017/2018 General Fund 687,111 Road Fund 22,000 Road Repair/Replacement Fund 222,000 Fire Fund 186,158 Park Fund 230,072 Recreation Fund 40,948 Ambulance Fund 473,300 Ambulance Replacement Fund 0 Public Improvement Fund 0 Fire Capital Improvement Fund 133,000 Section 8: Bank Depository Depositories for the funds of Whitewater Township shall be Alden State Bank and First Community Bank. Section 9: Adoption of Budget by Reference The general fund budget, fire special assessment district budget, ambulance millage budget, and all other township budgets of Whitewater Township are hereby adopted by reference, with revenues and expenditures as indicated in sections 6 and 7 of this act.
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Section 10: Adoption of Budget by Cost Center The Whitewater Township Board adopts the 2017/2018 fiscal year general fund budget, fire special assessment district budget, ambulance millage budget, and all other township budgets by cost center. Township officials responsible for the expenditures authorized in the budget may expend township funds up to, but not to exceed, the total appropriation authorized for each cost center, and may make transfers among the various line items contained in the cost center appropriation. However, no transfers of appropriations for line items related to personnel or capital outlays may be made without prior board approval by budget amendment. Section 11: Appropriation Not a Mandate to Spend Appropriations will be deemed maximum authorizations to incur expenditures. The fiscal officer shall exercise supervision and control to ensure that expenditures are within appropriations. Section 12: Limit on Obligations and Payments No obligation shall be incurred against and no payment shall be made from any appropriation account unless there is sufficient unencumbered balance in the appropriation and sufficient funds are or will be available to meet the obligation. Section 13: Periodic Financial Reports The fiscal officer shall transmit to the board at the end of each of the first three quarters, and at the end of each month occurring during the fourth quarter, a report of financial operations. Section 14: Budget Monitoring The fiscal officer shall review the financial reports and shall recommend to the chief administrative officer any necessary budget amendments or fund transfers. When necessary, the chief administrative officer shall present to the township board recommendations to prevent expenditures from exceeding available revenues or appropriations, increasing revenues, or both. Section 15: Violations of this Act Any obligation incurred or payment authorized in violation of this resolution shall be void and subject any responsible official or employee to disciplinary action as outlined in PA 621 (1978) and the Whitewater Township policies and procedures. Section 16: Board Adoption A motion to adopt the foregoing resolution was made by __________ and seconded by __________.
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Upon roll call vote, the following voted: Yes: No: Absent: Resolution declared adopted.
Certificate
I, Cheryl A. Goss, Clerk of Whitewater Township, Grand Traverse County, Michigan, do hereby certify that the foregoing is a true and complete copy of certain proceedings taken by the Whitewater Township Board of said municipality at a regular meeting held on March 28, 2017, relative to the adoption of Resolution #17-07. ______________________________ Cheryl A. Goss, Clerk
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WHITEWATER TOWNSHIP
SALARY/WAGE SCHEDULE 2017-2018
SALARIES 2016/2017 2017/2018 Supervisor $26,780 $26,780 Clerk $27,295 $27,295 Treasurer $26,780 $26,780 Trustee $160/meeting $160/meeting Board of Review $50/meeting $50/meeting or $10/hour or $10/hour Assessor $100/month or $100/month or $25/hour $25/hour Abandoned Buildings Hearing Officer $100 per case $100 per case Planning Commission Members $50/meeting $50/meeting Planning Commission Chairperson $80/meeting $80/meeting Planning Commission Subcommittee (including chair) $50/meeting $50/meeting Planning Commission Recording Secretary $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour Zoning Board of Appeals Member $50/meeting $50/meeting Zoning Board of Appeals Chairperson $80/meeting $80/meeting Zoning Board of Appeals Recording Secretary $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour Parks & Recreation Advisory Committee Member $50/meeting $50/meeting Parks & Recreation Advisory Committee Chairperson $80/meeting $80/meeting Parks & Recreation Advisory Committee Rec. Sec’y $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour
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Historical Society Recording Secretary $50 for 1st hour $50 for 1st hour or portion of an or portion of an hour, plus $50 for hour, plus $50 for each additional each additional hour or portion hour or portion of an hour of an hour WAGES Fire Personnel Paid by GT Rural Paid by GT Rural Fire Captain and Safety Officer Fire Department Fire Department Ambulance Personnel Paid by Mobile Paid by Mobile Medical Response Medical Response Ambulance Coordinator Paid by Mobile Paid by Mobile Assistant Ambulance Coordinator Medical Response Medical Response Election Inspectors $11/hour $11/hour Election Chairperson $13/hour $13/hour
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Grade 1 2 3 4 5 6 7 8 9 10Grade I $10.50 $10.82 $11.15 $11.49 $11.84 $12.20 $12.57 $12.95 $13.34 $13.74
" " " " " " " " " "GradeII $10.50 $10.82 $11.15 $11.49 $11.84 $12.20 $12.57 $12.95 $13.34 $13.74
Grade III $10.00 $10.30 $10.60 $10.91 $11.23 $11.56 $11.91 $12.27 $12.64 $13.02
$11 56
GradeIV $11.00 $11.33 $11.67 $12.02 $12.38 $12.76 $13.14 $13.53 $13.94 $14.36
Grade V $12.00 $12.36 $12.73 $13.11 $13.50 $13.90 $14.32 $14.75 $15.19 $15.65" " " " " " " " " "" " " " " " " " " "
Grade VI $14.00 $14.42 $14.85 $15.30 $15.76 $16.23 $16.72 $17.22 $17.74 $18.27Grade VII $30,000.00 $30,900.00 $31,827.00 $32,782.00 $33,765.00 $34,778.00 $35,821.00 $36,896.00 $38,003.00 $39,143.00Grade VIII $33,000.00 $33,990.00 $35,010.00 $36,060.00 $37,140.00 $38,250.00 $39,398.00 $40,580.00 $41,797.00 $43,051.00
Guidelines:1. Numbers 1 through 10 in the top row represent Years of Service.2. This Graded Wage Scale applies to all hourly employees, whether full-time, part-time, or seasonal.3. The increases shown are automatic and are not merit based.4. Increases are effective as of April 1 each year, not on an employee's anniversary date.5. Employees must have a minimum of 6 months of service in order to be eligible for a wage increase.6. The wage for each grade level tops out at 10 years of service. 7. It is possible that employees who have attained 10 years of service will move to a higher grade on the Graded Wage Scale. 8. When an employee moves from one grade level to another, they move vertically on the scale, i.e., there is no loss of years of service.9. The board reserves the right to start an employee anywhere on the Graded Wage Scale based on experience.10. The township board has discretion to review and modify the Graded Wage Scale as it deems appropriate.11. The Graded Wage Scale is needed because it shows different grades, even though some are not currently in use.
Deputy TreasurerEMT-Basic
EMT-Advanced
Deputy Clerk
Job Description
Whitewater TownshipGraded Wage Scale 2017/2018
(Last Amended 05/10/2016)
Medical First Responder
Clerical WorkerGeneral LaborPark Ranger
Lead Park Ranger
Mineral Brine Estimated
Cost Twp 75%
County Maintained 18.40 7222.00 5,416.50
Non County 2.00 785.00 785.00
Total Miles 20.40
Grand Total $6,201.50
_____ Whitewater Township has chosen ____ (number) applications of brine.
_____ Whitewater Township has chosen not to brine.
_____ The road list has been reviewed and there are no changes. (please initial)
The Board of County Road Commissioners' policy is to provide a 25% match for brine
application on county maintained gravel roads with the Township paying 75%. The
Township will pay 100% for all seasonal and public access roads requested.
This proposal is for the summer of 2017. Please return by April 14, 2017 to schedule
the first application. The second application is scheduled for July, weather permitting.
*The above amounts are based on 2017 bids and are close approximations of costs
to be incurred. Invoices will be based on actual costs billed to GTCRC which
may vary from the estimates above.
Enclosed are road listings/approximated distances and maps of the areas to be brined.
If any discrepancies are discovered, please contact us at your earliest convenience.
Dated
Dated
Manager, GTCRC Dated
COUNTY ROAD IMPROVEMENT AGREEMENT BETWEEN
THE GRAND TRAVERSE COUNTY ROAD COMMISSION AND WHITEWATER TOWNSHIP
Township Clerk
Township Supervisor
N Broomhead Road Township Line Vinton 11 14 22 35 26 27 4.7
Bunker Hill Road Township Line Williamsburg 16 17 18 2
Crisp Williamsburg Moore & West Rds 4 5 1.3
Drake Lane Skegemog Point West 23 0.2
Erickson Moore East 9 16 0.2
Farrell Hursh Vinton 10 0.5
Gay Road Munro Elk Lake 4 9 0.5
Guernsey Lk Broomhead Seasonal 35 0.6
Hursh Broomhead Farrell 10 0.5
Lackey Road Truax Lake Rd Township line 12 1
Lake Side Trail Baggs West 24 0.4
Lossie Road Baggs Skegemog Point 36 26 1
Moore Road Crisp Bunker Hill 4 8 2
O'Dell Broomhead West 10 0.3
Park Road Elk Lake East 15 22 0.5
Park Road Elk Lake West 16 21 0.5
Sand Lake Broomhead First house 23 0.3
Townline Road Elk Lake East 4 0.5
Watson Skegemog Point East 0.5
Whitney Broomhead Vinton 3 0.9
Total Mileage 18.4
Seasonal
Samuels Broomhead Deal 10,11,2,3 1
Vinton Road South end Seasonal 4,9 0.5
Boat Launch Bagg-Lakeside Trail Turnaround 24-300' 0.06
Park Road County road end Into park 100' 0.44
Total 2
Grand Total 20.4
Whitewater Township Gravel Roads 2017
Road Name From To SectionLength
(in miles)
Memo To: Board Members
From:Ardella M. Benak, Treasurer
Date: 1\ifarch 28, 2017
Re: Clean-up Date & Vendor information
Clean up day is normally set from 8:00am to 12:00 pm on a Saturday.
American Waste - Mark, 231-624-1501 (local office) • They offer trucks. Each truck holds 40 - 50 yards. At a cost of $46.00 per compacted yard. • If they collect the tires it is $6. 00 per tire (we would charge $6.00 per tire) • They provide the personnel to put waste into the trucks.
History • 2012 - 155 Compacted yards • 2013 - 150 Compacted yards • 2014 - NO Clean-up Day • 2015 - 165 Compacted yards@ $46.00 per= $7590.00 & 177 Tires & 4 Trailer loads of scrap metal • 2016 - 175 Compacted yards@ $46.00 per = $8,050.00
2016 • 175 compacted yards, 128 tires= $253.75, we collected $288.00 in fee's • 4 Trailer loads of scrap metal hauled away by Erickson Salvage
Dates Available Are: June 1rJh 2017 June 1"!1' 2017
T J Tires - Thomas Briggs, 989-561-2025 • Passenger Tires - $ 1. 7 5 We charge $ 2. 00 per tire • Semi Tires - $ 10.00 We charge $10.00 per tire • Tractor Tires - $ 15.00 We charge $15.00 per tire
These are 2016 prices, Spoke with Tom Briggs the owner, they plan to be there whichever day we pick.
Erickson Salvage - Don Erickson, 231-267-5955 • Takes all scrap metal, (this cuts down on the yardage) • Provides personnel to help unload heavy items • Takes items with Freon still in them without charge