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KLWTD

AGENDA

Board of Commissioners Meeting98880 Overseas HighwayKey Largo. FL 33037

Key Largo Wastewater Treatment DistrictBoard of Commissioner's Meeting

Tuesday January, 13^^20154:00PM

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

BOARD MEMBERS:

David Asdourian

Andrew Tobin

Robert MajeskaNorman HigginsStephen Gibbs

DISTRICT STAFF:

Chairman

Vice Chairman

Commissioner

Commissioner

Commissioner

Paul Christian General ManagerRay Giglio General CounselMariela Montedeoca District Clerk

MISSION STATEMENT:

"The Mission of the Key Largo Wastewater Treatment District is to preserve and protect the delicateecosystem of the Florida Keys whileproviding exceptional customer service."

Please Mute Cell Phones

APPROVAL OF AGENDA

PUBLIC COMMENT

BULK ITEMS Action

1. Minutes of January 6, 2015

GENERAL MANAGER'S REPORT

2. 2015 Assessnnent Timeline

FINANCIAL REPORT

3. KLWTD FY2014 Audit Tinneline

4. Financial Report - November 2014

OPERATION'S REPORT Action

5. Change Order #7 for 0-905/ Fountain Engineering

COMMISSIONER'S ITEMS / ROUNDTABLE

ADJOURNMENT

PLEASE TAKE NOTICE AND BE ADVISED, that if any interested person desires to appeal any decision of theKLWTD Board, with respect to any matter considered at this meeting, such interested person will need a record of theproceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, whichrecord includes the testimony and evidence upon which the appeal is to be based. Persons with disabilities requiringaccommodations in order to participate in the meeting should contact the District Clerk at 305 451-4019 at least 48hours in advance to request accommodations.

Key Largo Wastewater Treatment DistrictBoard of Commissioners Meeting

Agenda Item Summary

Meeting Date:

January 13, 2015

Agenda Item Type:

Bulk

Department;

Legal

Agenda Item Scope:

Review / Discussion

Sponsor:

Subject:

Minutes of January 6, 2015

Summary of Discussion:

Reviewed / Approved

Operations:

Administration:

Finance:

District Counsel:

District Clerk:

Engineering:

Approved By: y\K hGbnerafManager

Financia! Impact

Funding Source:

Budgeted:

N/A

Agenda Item Number:

Recommended Action:

Action: Approval

Attachments

Minutes of January 6, 2014.

Date: I /^/ 7^lS

\

Key Largo Wastewater Treatment District98880 Overseas Hwy, Key Largo. FL

Tuesday January 6, 2015

MINUTES

The Key Largo Wastewater Treatment District Board of Commissioners met for their regularscheduled meeting at 4:00 PM. Present were Chairman David Asdourian, CommissionersNorman Higgins, Robert Majeska, Stephen Gibbs and Andrew Tobin. Also present wereGeneral Manager Paul Christian, Chief Information Officer Rob Bulkiewicz, General CounselRay Giglio, Finance Manager Connie Fazio. Operations Manager Dan Saus, Ed Castle withWeiler Engineering, District Clerk Mariela Montedeoca and other appropriate District Staff.

Dennis Ward led the Pledge of Allegiance.

APPROVAL OF AGENDA

• Commissioner Majeska added an item to discuss the status of gate repairs located inLake Surprise Estates.

• Operation Manager, Daniel Saus, added an item to discuss an update on the newdigester tank foundation core testing.

• General Manager, Paul Christian suggested that item # 5, Resolution Waiving theSalinity Charges, be moved above General Manager's report to accommodate theIslamorada residents who were present at the meeting.

Motion: Commissioner Higgins made a motion to approve the agenda as amendedand Commissioner Gibbs seconded the motion. The motion passed withoutobjection.

RECOGNIZE DISTRICT STAFF

Human Resources coordinator, Kim Carpenter, was awarded Employee of the Month forDecember 2014.

BULK ITEMS

Minutes of December 16, 2014.

Tier I Waiver of Assessment: AKU1590096 Vastardis.

MCLA Conservation Waiver Assessment: AK#1544167, 1543284.

Motion: Commissioner Majeska made a motion to approve Bulk Items.Commissioner Higgins seconded the motion. The motion passed withoutobjection.

1 I P a g eKLWTD Minutes

January 6, 2015

PUBLIC COMMENT

Name & Address Subject

Deb Gillis Islamorada salinityVice MayorIslamorada, Village of Islands

GeneHoffman Islamorada salinityConstruction ManagerWade Trim Engineering

Kenneth Lamvee Gate at Paradise PointPatriot Property Services

COMMISSIONER'S ITEMS/ ROUNDTABLE

Resolution Waiving the Salinity Charges

At the request of Commissioner Tobin, Deb Gillis, Vice Mayor of Islamorada and Gene Hoffman,Construction Manager for Wade Trim, Inc., the engineers for the Village, gave brief updates onthe status of Isiamorada's wastewater collection system. They outlined the Village's efforts tocon'ect its high wastewater salinity levels and answered questions from the Board.Commissioner Tobin made a motion to waive Isiamorada's accumulated salinity charges andfuture charges for the next six months, provided that the salinity levels are not excessive.Commissioner Gibbs voiced a concern about providing Islamorada that much time withoutincurring any charges before the Board knows what impact the high salinity might have on theDistrict. Chairman Asdourian expressed his objection to the motion, stating that Islamorada hadknowledge of the salinity issues and did not take proper steps to mitigate the salinity problem.Commissioner Majeska expressed his concerns about making a final decision on the issue thefirst time it came before the board. He indicated that he would like to have more time beforevoting on this item. Commissioner Tobin withdrew his motion and requested that this item bereviewed again at the February 3"^, 2015 BOC Meeting.

GENERAL MANAGER'S REPORT

Administrative Office Building

Chief Information Officer, Rob Bulkiewicz presented a detailed pre-purchase analysis for thebuilding located at 103355 Overseas Highway in Key Largo and answered questions from theBoard. Commissioner Tobin asked General Counsel, Ray Giglio to address any legal setbacksor zoning issues associated with the property. Mr. Giglio did so and answered questions formthe Board. General Manager Paul Christian suggested that if it was the will of the Board tocontinue with the purchase of the property based upon this information, they move to removethe contract's contingencies and direct the General Manager to proceed to closing.

2 I P a g eKLWTD Minutes

January 6, 2015

Motion: Commissioner Gibbs made a motion to remove all contract contingenciesand move forward witli the purchase of the building located at 103355Overseas Highway. Commissioner Higgins seconded the motion.

Member Aye Nay Abstained

Commissioner Gibbs X

Commissioner Higgins X

Commissioner Tobin X

Commissioner Majeska X

Chairman Asdourian X

Motion passed 5 to 0Mr. Christian formally recognized Mr. Rob Bulklewicz and staff for the amount of work put intothe pre-purchase analysis.

Digester Slab Core Testing Update

Operations Manager Daniel Saus and Ed Castle, with Weiler Engineering, gave an update onthe results of the re-testing of the foundation for the new digester tank currently underconstruction at the plant. Mr. Castle reported the new core samples taken from the slab showedsatisfactory results and that regular construction has resumed on site.

Gate at Lakes Surprise

At the request of Commissioner Majeska, Operations Manager Dan Saus gave a report on thestatus of a complaint the District had received from Mr. Ken Larrivee of Patriot PropertyServices on behalf of the Lake Surprise 11, Paradise Point condominium association. Thecomplaint was in regard to repairs that had been made to the association's gate in 2011 byRedland Construction. Mr. Saus gave a brief historical account from memory, as the recordsand data were not immediately available to him during the meeting. He stated that at the time of

' the repair, Redland Construction had been under cdntract with the Districtfor the installation of' the sewer system. He also noted that the initial repair to the gate had been unsatisfactory andhad been redone by Redland at the customer's request. Mr. Ken Larrivee spoke briefly aboutthe history of the matter and answered questions from the Board. Commissioner Tobinsuggested General Council Ray Giglio send a letter to Redland Construction, alerting them ofthe customer's newly raised concerns and asking that they respond.

Motion: Commissioner Tobin made a motion directing Ray Giglio to send a letter toRedland Company. Commissioner Higgins seconded the motion.

Vote on Motion

Member Aye Nay Abstained

Commissioner Tobin X

Commissioner Higgins X

Commissioner Gibbs X

Commissioner Majesica X

Chairman Asdourian X

KLWTD Minutes

January 6, 2015

3 I P a g e

Motion passed 5 to 0

ADJOURNMENT

The KLWTD Board adjourned the Board Meeting at 6:04PM.

The KLWTD meeting minutes of January 6, 2015 were approved on January 13, 2015.

David Asdourian, Chairman

Mariela Montedeoca, Cierk

4 I P a g eKLWTD MinutesJanuary 6, 2015


Agenda Item Summary

Meeting Date;

January 13, 2014

Agenda Item Type:

Information / Presentation

•IAgenda item Number

Recommended Action;

Discussion

Department;

Customer Service

Agenda Item Scope;

Review / Discussion

Sponsor:

Assessment Coordinator

Subject;

2015 Assessment Timeline

Summary of Discussion;

Diane Bockelman will present the assessment timeline for the 2015 tax roll.

Reviewed / Approved

Operations;

Administration:

Finance:

District Counsel:

District Clerk:

Engineering:

Approved By:General Manager

Financial Impact

$

Expense

Funding Source:

Assessment Revenue

Budgeted;

No

Attachments


Date:

\

/

Key Largo Wastewater Treatment District98880 Overseas Highway, Key Largo, FL 33037Post Office Box 491, Key Largo, FL 33037

Phone (305) 451-4019 • Fax(305) 453-5807 • www.klwtd.com


Date Item Notes

1 Resolution to use Uniform Method ofCollecting Non-Ad Valorem AssessmentsBeginningJanuary 14, 2015

Notice must be published four consecutive weel<s before publichearing.

February 10, 2015*Public Hearing

Present Board with a Resolution stating the District's intent to usethe uniform method of collecting Non-Ad Vaiorem specialassessments.

February 11, 2015Resolution mailed to Monroe County Property Appraiser C'MCPA"),Monroe County Tax CollectorC'MCTC") and Department ofRevenue.

' •. .-fVT ...

20IS PreliminaryAssessment Resolution

April 24, 2015Submit ad to newspaper the Friday before publication for publichearing is to appear in newspaper.

May 5, 2015 Board to review 2015 Preliminary Assessment Resolution,

May 13, 2015Notice must be published 20 days before public hearing. Lettersmust be mailed to owners of affected parcels.

June 2, 2015*Public Hearing

Board to approve 2015 Preliminary Assessment Resolution.

Public Hearing for Final Assessment Resolution and IncreasedAssessments

July 3, 2015Submit ad to newspaper the Friday before publication for publichearing is to appear in newspaper.

July 16, 2015Notice must be published 20 days before public hearing. Lettersmust be mailed to owners of affected parcels.

August 5, 2015^Public Hearing

Board to approve increasing assessments and 2015 FinalAssessment Resolution.

Tax Roll to GSG

September 1, 2015District provides tax roll to GSG. GSG compares tax roll to MCPA'sdata. GSG then provides the District with a preliminaryassessment roll and exceptions.

September 8, 2015GSG submits assessment roll to MCTCand confirms accuracy.GSG reports results to the District.

September 15, 2015*DEADUNEf

District must certify a Non-Ad Valorem Assessment and submit tothe MCrC.

.. . .

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Agenda Item Summary

Meeting Date:

January 13, 2015

Agenda Item Type:


Agenda Item Scope:

Review / Discussion

3Agenda Item Number:

Recommended Action:

Discussion

Department:

Finance

Sponsor:

Connie Fazio

Subject:

KLWTD FY2014 Financial Audit Timeline


Presentation of the tentative schedule of work for the Financial Audit forFiscal Year 2014

\

y

Reviewed I Approved

Operations:

Administration:

Finance:

District Counsel:

District Clerk:

Engineering:

(J=^

Approved By:

Financial Impact

$

Expense

Funding Source:

Assessment Revenue

Budgeted:

No

Attachments

FY14 KLWTD Audit - tentative

schedule

Date: I M

Key Largo Wastewater TreatmentDistrict

98880 Overseas Highway, Key Largo, FL 33037

Post Office Box 491, Key Largo, FL 33037

Phone (305) 451-4019 • Fax (305) 453-5807 •www.klwtd.com

KLWTD FY2014 Financial Audit Timeline

Tentative Schedule:

January 2015: Auditor send requests / tasks to KLWTD

Monday Feb. 2"^: All documents and confirmation letters sent to auditor

Week of February 9, 2015: Fieldwork will take place at KLWTD

March 31, 2015: CAFR completed

April 14, 2015: Present CAFR to KLWTD Board at board meeting


Agenda Item Summary

Meeting Date;

January 13, 2015

Agenda Item Type:


Department:

Finance

Agenda Item Scope:

Review / Discussion

Sponsor:

Finance Dept.

Agenda Item Number:

Recommended Action:

Discussion

Subject:

Financial Report November 2014


Statement of Net Position and Revenue Expenditure Report for November 2014

Reviewed I ADProved

Operations:

Administration:

Finance: (3

District Counsel;

District Clerk:

Engineering:

Approved By:General Manager

Financial Impact

Expense

Funding Source:

Budgeted:

Yes

Attachments

Statement of Net

Position-Nov. 2014

Revenue &. ExpenditureReport-Nov. 2014

Date: V

j

KIWTO.

STATEMENT OF NET POSITION FOR KEY LARGO WASTEWATER TREATMENT DISTRICT

Period Ending 11/30/2014

GL Number

Fund 401 - GENERAL FUND

*** Assets ***

Cash

Balance

401-0000-101.000.01 BB&T R&R Fund 9681 693,935.00

401-0000-101.000.02 BB&T Debt Service Acct 9673 3,115,513.81

401-0000-101.000.03 BB&T Payroll Acct 9665 110,724.30

401-0000-101.000.04 BB&T Assessment Acct 9657 643,378.52

401-0000-101.000.06 BB&TGeneral Operating 9549 4,815,261.54

401-0000-101.000.07 Capital Bank General Acct-9006 230,593.67

401-0000-101.000.08 Capital Bank A$sessment-4806 1,171.84

401-0000-101.000.09 Community Operating Acct -3606 9,506.86

401-0000-101.000.10 Community Assessment Acct- 3609 1,364,443.00

401-0000-101.000.11 First State Assessment Act-3292 2,368,992.95

401-0000-101.000.13 BB&T: Money Rate Savings - 5806 4,002,949.71

Cash 17,356,471.20

Accounts Receivable

401-0000-115.000.00 Wastewater Service Receivables 290,517.53

401-0000-115.000.02 Islamorada Wastewater Flow Revenue 40,538.70

Accounts Receivable 331,056.23

Fixed Assets

401-0000-166.900.00 Equipment & Furniture - Office & Field 88,000.00

401-0000-166.900.01 Equipment & Furniture - Computer 111,428.86

401-0000-166.900.02 Equipment & Furniture - Tools 53,595.23

401-0000-166.900.03 Equipment & Furniture - Plant Office & L 37,295.44

401-0000-166.900.04 Equipment & Furniture - Main Office 44,811.92

401-0000-166.900.05 Equipment & Furniture - Plant Equipment 225,455.46

401-0000-170.900.00 Collection Facilities 108,928,216.48

401-0000-170.900.01 Treatment Facilities 32,081,937.56

401-0000-170.900.02 Leasehold Improvements 11,026.63

401-0000-170.900.03 Vehicles 298,675.92

401-0000-170.950.00 Accumulated Depreciation (16,131,656.34)

Fixed Assets 125,748,787.16

Other Assets

401-0000-141.000.00 Inventory-Chemicals 44,854.77

401-0000-155.000.00 Prepaid Insurance 30,077.06

401-0000-156.000.00 Deposits 53,355.00

401-0000-161.900.00 Land 1,780,804.19

401-0000-169.900.00 Construction In Progress 3,615,444.81

Other Assets 5,524,535.83

Total Assets 148,960,850.42

Page 1

Liabilfties ***

Accounts Payable

401-0000-202.000.00

Liabilities-ST

401-0000-205.000.00

401-0000-208.000.00

401-0000-208.000.01

401-0000-208.000.02

401-0000-215.000.00

401-0000-229.000.00

Accounts Payable

Accounts Payable

Retalnage PayableIslamorada Deposit Pit Upgrade

Islamorada Good Faith DepositIslamorada Deferred Insurance Surcharge

Accrued Interest PayableHealth & Optional WithholdingsLiabilities-ST

Liabilities-LT(over 1 year)401-0000-203.900.00

401-0000-203.900.01

401-0000-203.900.02

401-0000-203.900.03

401-0000-203.900.05

401-0000-203.900.06

401-0000-210.900.00

401-0000-237.000.00

SRFLoan-KLNCOlP

SRF Bonded Loan - KLNC 010

SRF Loan - KLP 020

SRF Loan-KLSC 464030

BB&T2013 Bond

BB&T2014 Bond

Accrued Compensated AbsencesOther Post Employ Benefit (OPEB) LiabilityLiabilities-LT (over 1 year)

Total Liabilities

Fund Balance ***

Unasslgned

401-0000-284.000.00 Fund Balance - Unassigned

Total Fund Balance

Page 2

141,137.02

iiiAS7.02

63,806.02

442,709.14

25,000.00

6,478.63

665,140.42

23,490.28T,2i6^6UA9

18,823,745.38

17,856,201.40

599,899.11

2,030,224.25

9,359,011.80

9,360,431.28

59,818.95

55,358.00

TM447690ri7

59,512,451.68

89,448,398.74

89,448,398.74

Kwn>.

REVENUEAND EXPENDITUREREPORT FOR KEYLARGOWA5TEWATER TREATMENT DISTRICTPERIODENDING11/30/2014

% Fiscal Year Completed: 16.71

ACTIVITY FOR YTD BALANCE 2014-15

MONTH 11/30/2014 11/30/2014 ADOPTED XBDGT

ACCOUNT PROJEa DEPARTMENT DESCRIPTION INCRJDECR) NORM (ABNORM) BUDGCT USED

Fund 401 - GENERAL FUND

Revenues

Dept OOOO-Non'Departmental

325.100 0000 Non Ad Valorem Assessments 1,096,692.22 1,097,898.03 4,507,974.00 24.3S

343.500 0000 Wastewater Service Revenue 583,341.27 881,083.40 8,400,000.00 10.49

361.100 0000 Islamorada Wastewater Service Revenue 19,818.30 40,538.70 683,531.00 5.93

361.100 0000 Interest Income 1,471.15 3,005-66 17.500.00 17.18

369.900 0000 Miscellaneous Revenues 3.000.00 3,485.00 0.00 100.00

Total Oept OOOO-Non-Departmental 1,704,322.94 2,026,010.79 13.609,005.00 14.89

Oept 590O<ONSrRUCTION32S.100 5900 SOC Prepayments 6,118.50 30,948.50 0.00 100.00

332.000 S900 Islamorada ILA-Capital Project Portion 0.00 0.00 1,747,618.00 0.00

334.350 5900 OEP Grant Income 0.00 0.00 7,582.500.00 0.00

343.500 5900 Islamorada Insurance Surcharge 0.00 O.M 70,800.00 0.00

Total Oept 590O<ONSTRUCnON eViis'sd' ' 3ij,948.W 'gVioolgisVob" 0.33

TOTAL Revenues 1,710,441.44 2,056,959.29 23,009,923.00 8.94

Page 3

ACTIvnv FOR VTD BALANCE 2014-15

MONTH 11/30/2014 11/30/2014 ADOPTED XBDCT

ACCOUNT PROJEa DEPARTMENT DESCRIPTION INCR (DECR{ NORM (ABNORMJ BUDGET USED

Expenditures

Dept OOOO-Non-Departmental581.000 0000 Trarufer to Repair & Replacement Fund 0.00 0.00 870,088.00 0.00

710.000 0000 Debt Service Principal (299,677,96) 0,00 0.00 0.00

720.000 0000 Debt Service 299,677.96 321,074.46 5,710,495.00 5.62

720,100 0000 Less: Current Year Principal Reductions 0.00 (299,677,96] 0.00 100._00_,

Total Dept OOOO-Non-Departmental o.oo 21,396.50 6,'s80i5M.'6o" Q-jj"

Dept Si30-ADMINISTRATIVE120.000 5130 Payroll-Administration 72,052,75 108,547.87 854,095.00 12.71

120.511 5130 Payroll-Board Meeting Compensation 5,985,00 9,975,00 71,820.00 13.89

210.000 5130 Payroll Taxes 5,884,44 8,936.23 70,833.00 12.62

220.000 5130 Retirement Program 1,177,70 2,638.46 27,327.00 9.66

230.000 5130 Group Health Premiums 9,383,62 10,163.71 129,891.00 7.82

230.001 5130 Employee Benefit Administration Fees 96,00 192,00 2,000.00 9-60

240.000 5130 Workers Compensation Insurance 0.00 0.00 4,446.00 0.00

250.000 5130 Unemployment Compensation 0.00 0,00 20,000.00 0-00

311.000 5130 Professional Services 3,583.80 7,043.20 14,200.00 49.60

311,002 5130 FKAA Silling Services 0,00 10,669,70 135,000.00 7.90

311.003 5130 Tax Collector Fees 0.00 0.00 11,000.00 0.00

311,004 5130 Utility Rate Consultant 0,00 0,00 32,000.00 0-00

311.005 5130 Professional Services -Tax Roll Svc 0.00 0.00 6,000.00 0.00

311.007 5130 Professional Svcs- Hibiscus Marketing 9,000,00 9,000-00 37,000.00 24.32

312.000 5130 Lobbyists - Henderson 7,380.00 14,760.00 96,000.00 15.38

313,000 5130 Legal - Litigation Reserve 0,00 0.00 20.000.00 0.00

313.001 5130 Legal • Outside Counsel 0.00 0,00 20,000.00 0.00

320,000 5130 Audit Services 12,348,00 18,112,00 105,000.00 17.25

341,000 5130 Software & License Renewals 2,368.92 2,557.84 38,700.00 6.61

400,000 5130 Travel, Training, Education & Meetings 373.97 2,351,26 55,000.00 4.28

410.000 5130 Communications 4,438.74 7,213.51 57,980.00 12.44

411,000 5130 IT Maintenance 8,357-13 9,032,51 51,480-00 17,55

420.000 5130 Postage & Delivery Expense 599.04 699.62 10,000.00 7.00

430.000 5130 Water • District Office 29-36 55,98 350-00 15,99

432.000 5130 Facility Cleaning 325.00 585,00 4,000.00 14.63

435.000 S130 Electricity 350.64 793,26 6,000.00 13,22

440.000 5130 Rents & Leases 2,988.73 2,988.73 40,000.00 7.47

450-000 5130 Insurance 0-00 180,753,50 340,475-00 53,09

460.000 5130 Repairs & Maintenance 163.82 210.83 15,000.00 1.41

462.000 5130 Repairs & Maintenance: Vehicles 0.00 0,00 1,000-00 0,00

470.000 5130 Copier Expense 0.00 335.66 4,500.00 7,46

480,000 5130 Advertisements 236,44 309.89 20,000.00 1,55

492.000 5130 Bank Fees 0.00 0.00 1,000.00 0.00

493,000 5130 Low Income Assistance 0,00 0-00 10,000.00 0,00

510,000 5130 Office Supplies & Special Printings 1,698.31 3,022.64 24,500.00 12.34

520,000 5130 Employee Uniforms / Clothing 0,00 515-89 1,500.00 34.39

520,007 5130 Regulatory, Permit 8i Recording Fees 0,00 501.18 5,000.00 10.02

520,010 5130 Fuel: Vehicles 0,00 0.00 1,000.00 0-00

521,000 5130 BoardiTravel, Admin, Office Supplies 282.62 552.48 7,500.00 7.37

540,000 5130 Dues & Subscriptions 80,50 507.48 4,100.00 12,38

641.000 5130 Capital Outlay • Vehicles 0.00 0.00 20,000.00 0.00

645.000 5130 Capital Outlay: Computer Equipment 0.00 2,407.89 15,000.00 16.05

680.000 5130 Capital Outlay: Software 0.00 0.00 12,953.00 0.00.

Total Dept 5130-ADMINISTRATIVE 149,189.53 415,433.32 2,403,650.00 17.28

Page 4


MONTH 11/30/2014 11/30/2014 ADOPTED KBDGT

ACCOUNT PROJEa DEPARTMENT DESCRIPTION INCRjDECR} NORM (ABNORM) BUDGET USED

Dept5351-PLANT

120.000 5351 Payroll-Plant 20,801.27 34,064.11 285,795.00 11.92

210.000 S351 Payroll Taxes 1,577.65 2,583.14 21,863.00 11.82

220.000 S3S1 Retirement Program 504.44 826.65 8,574.00 9.64

230.000 5351 Group Health Premiums 2,668.23 3,554.29 48,098.00 7.39


311.000 5351 Professional Services 0-00 0.00 64,500.00 0.00

311.006 5351 Professional Services: Engineering 15^16.25 19,351.25 100,000.00 19.35

400.000 5351 Travel, Training, Education & Meetings 0.00 606.15 16,000.00 3.79

420.000 5351 Postage & Delivery Expense 1,212.64 2,415.83 14,500.00 16.66

430.000 5351 Water- Plant 219.40 429.56 4,000.00 10.74

432.000 5351 Facility Cleaning 430.00 860.00 10,000.00 8.60

435.000 5351 Electricity - Plant 17,984.01 37,578.47 369,878.00 10.16

461.000 5351 Repairs & Maintenance: Groundskeeping 0.00 0.00 2,500.00 0.00

462.000 S3S1 Repairs & Maintenance: Vehicles 118.83 118.83 3,500.00 3.40

463.000 5351 Repairs & Maintenance: Equipment 7,630.48 13,884.68 85,000.00 16.33

464.000 5351 Repairs & Maintenance: Buildings 175.50 332.41 15,000.00 2.22

470.000 S3S1 Copier Expenses 233.97 443.32 3,500.00 12.67

491.000 5351 Reserve for Contingencies 0.00 0.00 2,000.00 0.00

510.000 5351 Office Supplies (97.27) 888.83 7,500.00 11.85

511.000 5351 Safety Supplies (283.44) 919.25 7,500.00 12.26

520.000 5351 Employee Uniforms / Clothing 89.98 1,229.98 2,500.00 49.20

520.001 5351 Lab Services (sample analysis) 3,211.00 7,030,00 45,000.00 15.62

520.002 5351 Sludge Handling 0.00 0.00 334,891.00 0.00

520.003 5351 Chemicals 14,574.80 37,220.00 500,423.00 7.44

520.004 5351 Lab Supplies 0.00 2,464.10 18,000.00 13.69

520.005 5351 Supplies & Tools (plant operations) 227.51 9,124.79 75,000.00 12.17

520.006 5351 Immunizations 0.00 0.00 1,500.00 0.00

520.007 5351 Regulatory/ Permit Fees 0.00 0.00 S.000.00 0.00

520.010 5351 Fuel: Equipment 104.22 259.72 22,500.00 1.15

540.000 5351 Dues & Subscriptions 350.00 350.00 1,000.00 35.00

640.000 5351 Capital 0utl3y:£quipmnt-Plant Intrusion o.oo 0.00 37,000.00 0.00

640.003 5351 Capital Outlay: Plant Security System 0.00 0.00 32,000.00 0.00

641.0002015-006 5351 Cap Outlay-Groundskeep Utility Vehicle 0.00 0.00 8,000.00 0.00

Toul Dept5351-PLAm- "87.549[47 "" 176,535.36 2,162,753.00 8.16

Page 5


MONTH 11/30/2014 11/30/2014 ADOPTED XBDGT

ACCOUNT PROJEa DEPARTMENT DESCRIPTION INCR (DECR) NORM (ABNORM) BUDGET USED

OeptS352-COaECnONS120.000 5352 Payroll-Collections & Maintenance 57,139.10 93,0U.10 696,803.00 13.35

210.000 5352 Payroll Taxes 4,324.14 7,036,46 53,305.00 13.20

220.000 5352 Retirement Program 897.03 1,514.85 20,904.00 7.25

230.000 5352 Group Health Premiums 8,687.41 11,834.42 137,424,00 8,61


311.000 5352 Professional Services 0.00 0.00 14,500.00 0,00

311.006 5352 Professional Services: Engineering 10,157.67 24,097.54 70,000,00 34,43

400.000 5352 Travel, Training, Education & Meetings 1,521.42 3,619,18 12,000,00 30,16

430.000 5352 Water 18a84 350.19 2,600.00 13.47

432,000 5352 Facility Cleaning 300.00 500-00 5,200,00 9,62

432.001 5352 Solid Waste 365.55 744.69 7,500.00 9.93

435.000 5352 Electricity 18,569.76 37,453,98 207,850.00 18,02

461.000 5352 Repairs & Maintenance: Grounds Keeping 41.70 1,191.70 17,500.00 6.81

462,000 5352 Repairs & Maintenance: Vehicles 1,524.67 5,127.86 22,000,00 23,31

463.000 5352 Repairs & Maintenance: Equipment 479,76 1,935.44 80,000.00 2.42

464.000 5352 Repairs & Maintenance: Vac Buildings 755.34 1,643,49 5,000.00 32,87

465.000 5352 Repairs & Maintenance; Vac System 17,529.64 20,257.64 15,000.00 135.05

466.000 5352 Repairs & Maintenance: Vac Forcemain 4,586.10 4,586.10 7,500.00 61,15

467.000 5352 Repairs & Maintenance; Grinder Pumps 0.00 0.00 2,000.00 0.00

491.000 5352 Reserve for Contingencies 0.00 0.00 2,000,00 0,00

510.000 5352 Office Supplies 1,360.51 1,934.72 3,000.00 64.49

511.000 5352 Safety Supplies 526.90 780.59 12,000.00 6,50

520.000 5352 Employee Uniforms / Closing 0.00 1,680.00 5,000.00 33.60

520.005 5352 Supplies & Tools (Inc.cleaning supplies) 6,924.02 8,975.13 45,000.00 19,94

520.006 5352 Immunizations 93.00 140.94 10,000.00 1.41

520.008 5352 Lateral Extensions 39.79 39.79 40,000,00 0,10

520.009 5352 Vacuum Sta. Supplies (includes AirVac) (1,306.93) 0.00 0.00 0.00

520-010 5352 Fuel 2,648.34 5,532.61 35,500.00 15.58

540.000 5352 Dues & Subscriptions 950.00 950.00 2,400,00 39.58

640.000 5352 Capital Outlay: Equipment & Machinery 0.00 0.00 35,600.00 0,00

640.001 5352 Capital Outlay: Vac Station Equipment 0.00 0.00 18,000.00 0.00

641.000 5352 Capital Outlay: Vehicles 0.00 o.oo 27,000.00 0.00

Total Oept S352-COU.EaiONS 138,295.76 234,939.42 1,637,532.00 14.35

Dept 590(VCONSTRUaiON

120.000 5900 Payroll-Construction 10,115.45 16,569.43 219,453.00 7.55

210.000 5900 PayrollTaxes 766.25 1,254.92 16,788,00 7,48

220.000 5900 Retirement Program 303.47 497.10 6,373.00 7.80

230.000 5900 Group Health Premiums 1,599.62 2,131.92 40,246,00 5,30


311.006 5900 Professional Services - Engineering 24,035.00 40,618.91 156,017,00 26.03

400.000 5900 Travel, Training & Education 0.00 0.00 7,500.00 0.00

432.001 SvcConRv 5900 Solid Waste for Svc Con Revisions 0.00 0.00 0.00 0.00

462.000 5900 Repairs & Maintenance: Vehicles 0.00 0.00 10,000.00 0.00

490.000 5900 Small Tools & Equipment 1,462.00 1,462.00 7,500.00 19,49

510.000 5900 Office Supplies 0.00 113.81 2,000.00 5.69

520.000 5900 Employee Uniforms / Clothing 145.00 249.00 1,750,00 14.23

525.000 5900 Vehicle Expense | 147.27 376.31 0.00 100.00

630.000 5900 Capital Improvements 0.00 0.00 4,610,300,00 0.00

650.002 5900 Sludge Handling System 0.00 77,320.00 3,293,305.00 2.35

650.003 5900 Service Connection Revisions 0.00 0.00 30,000.00 0.00

650.004 5900 Unique Properties 0.00 97,170.43 1,749,633.00 5.55

650.999 5900 VSJKMitigation 0.00 0.00 68,000.00 o.qo_

Total Oept 5900-CONSTRUCnON 38,574.06 237,763.83 10^2^465.00" 2.33"

TOTALExpenditures 413,608.82 1,086,068.43 23,009,923.00 4.72

Fund 401 - GENERAL FUND:

TOTAL REVENUES 1,710,441.44 2,056,959.29 23,009,923.00 8.94

TOTAL EXPENDITURES 413,608.82 1,086,066.43 23,009,923.00 4.72

NET OF REVENUES & EXPENDITURES 1,296,832.62 970,890.86 0.00 100.00

Page 6


Agenda Item Summary

Meeting Date:

January 13, 2015

Agenda Item Type:


Department:

Operations

Agenda Item Scope:

Review / Discussion

Sponsor:

Daniel Saus

5Agenda Item Number:

Recommended Action:

Action: Approval

Subject:

Change Order #7 for C-905/Fountain Engineering


Recommend approval of Change Order #7 which is a time only request for 14 days forFountain Engineering. KLWTD accepted two additional unique properties on January7th, 2015. This adds additional work to the contract but does not require additionalquantities as they were included in the original contract. No additional costs oroverhead are associated with Change Order #7. This time extension will not cause anyscheduling problems with the grinder pump installations being performed by anothercontractor.

Reviewed / Approved

Operations:

Administration:

Finance:

District Counsel:

District Clerk:

Engineering:

Approved By:General Manag'̂ r

Financial Impact

3 0.00

Expense

Funding Source:

Assessment Revenue

Budgeted:

No

Attachments

Extension Request fromfountain Engineering

Change Order #7 Form

Date:

y

January 8, 2015

Fountain Engineering, inc.

'A Minority Entergirlse''

21050 SW 172 Ave

Miami, F1 33187

Phone: (305) 256-2700 * Fax: (305) 238-1039mvw.fountainengineering.net

Suzi Rubio,

Construction/Project Administrator

Key Largo Wastewater Treatment District98880 Overseas Hwy; P.O. Box 491

Key Largo, FL 33037

Re: Time Extension

Dear Suzi

As a result of adding the properties 101680&101720Overseas Hwy to our work schedule we would liketo request a time extension of two weeks to our contract; Please note that these isnot extendedoverhead or other cost associated with the time extension.

Ifyou have any questions, please feel free to contact me.

Sincerely yours,

/• f\

-VCalicia Landry

Controller

Change Order No.

Project Title

Bid No.

Owner:

Contractor:

Agreement Date:

SECTION 00950

CHANGE ORDER FORM

Force Main Extension - C-905. Phase 1

N/A

Key Largo Wastewater Treatment District

Fountain Engineering

November 5*^ 2012

This Change Order is necessary to cover changes in the work to beperformed under this Agreement. The GENERAL CONDITIONS,SUPPLEMENTARY CONDITIONS, and STANDARD SPECIFICATIONSapply to and govern all work under this Change Order.

THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS:

(1) Original Contract Price $ 399.574.88

(2) Current Contract Price (Adjusted by Previous Change Orders) $ 2.232.682.34

(3) Total Proposed Change in Contract Price ? 0.00

(4) New Contract Price (Item 2 + Item 3) $ 2.232.682.34

(5) Original Contract Time 120 Davs

(6) Current Contract Time (Adjusted by Previous Change Orders) 810 Davs

(7) Total Proposed Change in Contract Time 14 Davs

(8) New Contract Time (Item 6 + Item 7) 824 Davs

(9) Original Contract Substantial Completion Date February 8. 2013

(10) New Contract Substantial Completion Date January 31. 2015

00950-1

SPECLtBI20902

ITEM 1 FOR CHANGE ORDER #5

Description of Change:

Reason for Change:

Change in Contract Price:

Change in Contract Time:

SPECLIB120902

CHANGES ORDERED

Addition of 2 weel<s to the C-905 Force Main ProjectContract Time

KLWTD addition of two more properties to the project.101680 and 101720 Overseas Hwy signed easementsJanuary 7, 2015

$0.00

14 days

00950-2

CHANGE ORDER SUMMARY

No. Description

Change inContract Price

Change inContract Time

1 Extend 3-inch FM on US1 r/w to service Coral

Coast Community.$ 138,710.30 60 Days

2 Extend 2 - inch FM from C-905 r/w to service

Knowlson Colony, Gulfstream Shores and OceanReef Shores.

$ 955,998.50 220 Days

3 Install service laterals for remaining UniqueResidential Properties.

$ 741,404.16 260 Days

4 Install 100 LF of HOPE in lieu of DIP pipe forbridge crossing on Valois Boulevard

$ -3,005.50 0 days

5 Addition of 90 Days to the Contract Time$00.00 90 days

6 Add ition of 60 Days to the Contract Time . $00.00 60 Days

7 Addition of 14 Days to the Contract Time $00.00 14 Days

TOTAL $ 1,833,107.46 704 Days

WAIVER This Change Order constitutes full and mutual accord and satisfaction for theadjustment of the Contract Price and Contract Time as a result of increases or decreases incost and time of perfonnance caused directly and indirectly from the change. Acceptance ofthis Waiver constitutes an agreement between OWNER and CONTRACTOR that the ChangeOrder represents an equitable adjustment to the Agreement and that CONTRACTOR shallwaive all rights to file a Contract Claim or claim of any nature on this Change Order. Executionof this Change Order shall constitute CONTRACTOR'S complete acceptance and satisfactionthat it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this ChangeOrder.

00950-3

SPECLIB120902

APPROVAL AND CHANGE ORDER AUTHORIZATION

ACKNOWLEDGMENTS

The aforementioned change, and worl< affected thereby, is subject to all provisions of theoriginal Agreement and specifically changed by this Change Order; and

It is expressly understood and agreed that the approval of the Change Order shall have noeffect on the original Agreement other than matters expressly provided herein.

ATTEST:

(Secretary)

Date

(Corporate Seal)

ATTEST:

(Signature)

Date

(Seal)

SPECUB120902

Contractor

Printed Name and Title of Officer

By (Signature)

Date

Key Largo Wastewater Treatment District

Owner

Paul Christian. General Manager

Printed Name and Title

By (Signature)

Date

END OF SECTION

00950-4

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