agenda - edl · vision: golden valley unified school district is committed to creating and...

* All times are approximate and subject to change.

GOLDEN VALLEY UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES

REGULAR MEETING www.gvusd.k12.ca.us

Liberty High School · 12220 Road 36, Madera CA MONDAY, JUNE 27, 2011

Any individual with a disability who requires reasonable accommodation to attend or participate in a meeting may request assistance by contacting the GVUSD office, 37479 Avenue 12, Madera, CA 93636; Telephone: (559) 645-7500. Any writings or documents that are public records and are provided to a majority of the governing board regarding an open session item on this agenda will be made available for public inspection at the time they are distributed to a majority of the governing board at the following locations: Madera Ranchos Library, 37167 Avenue 12, Ste#4C; Madera Ranchos Chamber of Commerce, 37167 Avenue 12, Ste#5B; the Golden Valley USD District Office, 37479 Avenue 12 and the documents will be posted on the District’s website

AGENDA 4:30 PM A. OPEN SESSION 1. CALL TO ORDER by the President

2. ATTENDANCE ARRIVE LEAVE ABSENT Mark Toole, President Mike Kelly, Clerk Mona Diaz, Trustee Brian Freeman, Trustee Kathleen Crumpton, Trustee Sarah Koligian, Superintendent Andy Alvarado, Asst. Superintendent Jim Monreal, Chief Business Official B. PUBLIC COMMENT ON CLOSED SESSION ITEMS Persons wishing to address the governing board on any closed session item may do so at this time. A maximum of 10 minutes total is set aside for persons wishing to address the Board at this time. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and may briefly respond to public comments but take no action except on items scheduled on the agenda. C. CLOSED SESSION The Board will adjourn to a conference room for closed session to discuss the following:

1. Conference with real property negotiator (Government Code: 54956.8) Property: Gunner Ranch West , Madera, Ca.

Golden Valley USD Strategic Plan Goals: Instruction and Assessment•Communication•Safety•Facilities•Finances

Vision: Golden Valley Unified School District is committed to creating and maintaining an innovative learning community based in excellence.

Mission: The mission of Golden Valley Unified School District is to provide our students the means to achieve to their highest potential

within a caring, secure environment.

The GVUSD Administration Team says good-bye to

Superintendent Sarah Koligian on June 14, 2011.

Good Luck in Tulare!


Agency Negotiator: Ms. Megan Macy, Lozano Smith Negotiating parties: Golden Valley USD and Gunner Ranch West Representatives Under Negotiation: Draft Proposed Agreement Correspondence

2. Personnel: Public Employee Discipline/Dismissal/Release (Government Code: 54957) 3. Personnel: Public Employee Discipline/Dismissal/Release/Transfer/Employment (Government

Code: 54957) � 39 month rehire list � Voluntary Transfer

4. Conference with Labor Negotiators (Government Code: §54957.6). Agency designated representatives: Superintendent Sarah Koligian, Employee Organization: CSEA

5. Conference with Labor Negotiators (Government code section 54957.6) Agency Designated Representative: Board President/Assistant Superintendent Unrepresented Employee: Chief Business Official.

6. Public Employee Performance Evaluation (Government Code: 54957) Unrepresented Employees: Chief Business Official

K6:00 PM OPEN SESSION D. RECONVENE from Closed Session and report any action taken. E. PLEDGE OF ALLEGIANCE TO THE FLAG F. APPROVAL OF THE AGENDA G. SPOTLIGHT ON SUCCESSES

• The Board will thank Superintendent Sarah Koligian for her service to Golden Valley. • The Board will welcome Mr. Andy Alvarado as the new Superintendent for Golden Valley.

H. BOARD/SUPERINTENDENT COMMENTS 6:30 PM I. COMMUNICATIONS FROM THE PUBLIC A maximum of 30 minutes total is set aside for persons wishing to address the Board on any item not on the agenda. If you wish to address the Board on an agenda item, please do so when that item is called. A maximum of three (3) minutes may be allowed. Items requiring lengthy discussion may, at the Board’s discretion, be scheduled as a specific agenda item at future meetings. Speakers are requested to state their name and to address comments to the Board of Trustees. The Board is governed by the Brown Act and legally can only briefly respond to public comments but take no action except on items scheduled on the agenda. 7:00 PM J. ACTION ITEMS If you wish to address the Board on an Action item on the agenda, please do so when that item is called. A maximum of three (3) minutes may be allowed for each speaker. Speakers are requested to complete a form indicating the action item to be addressed and return it to District staff.

1. CONSIDER/APPROVAL: Chief Business Official Employment Agreement Amendment. [Alvarado] 2. HOLD PUBLIC HEARING and ADOPT the 2011/2012 Budget. [Monreal] 3. APPROVAL, CPRS – Inventory Services and Web Based Asset Management System.

[Monreal]

7:45 PM K. INFORMATIONAL ITEMS If you wish to address the Board on an Information item on the agenda, please do so when that item is called. A maximum of three (3) minutes may be allowed for each speaker. Speakers are requested to complete a form indicating the informational item to be addressed and return it to District staff.

1. Receive information and update on facilities. [Monreal] 2. Receive request to approve the Valley Teen Ranch Facility Use Agreement for the 2011/2012 school year. [Monreal] 3. Receive request to approve the 2011/2012 Legal Service Agreements from Fagen Freidman & Fulfrost,

the Fresno County Office of Education and Lozano Smith. [Monreal]


4. Receive request to adopt Resolution # 2010-20 and #2010-21 Designating Official Representative or

Official Alternate Representative to the California Risk Management Authority I and II Board of Directors. [Koligian]

5. Receive request to adopt Resolution # 2010-22 Authorizing Signatures for Facilities and Funding

Documents. [Monreal] 6. Receive request to adopt Resolution # 2010-23 Naming Superintendent and Chief Business Official as

Authorizing Signatures for Wells Fargo Bank Account. [Monreal] 7. Receive request to adopt Resolution # 2010-23 Naming Superintendent and Chief Business Official as

Authorized Officials and Cardholders for First Bankcard. [Monreal]

8:30 PM L. CONSENT AGENDA

ALL CONSENT AGENDA items are considered to be routine and are acted on by the Board of Trustees in one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event, the item(s) will be considered following the approval of the Consent Agenda. It is understood that the Superintendent recommends approval of all consent agenda items. Each item on the consent calendar approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended. 1. APPROVAL, Minutes from Regular Board Meeting 6/13/11 and Special Board Meeting 6/20/11. [Koligian] 2. APPROVAL, Measure S Citizen’s Bond Oversight Committee Annual Report. [Monreal] 3. APPROVAL, the 2011/2012 Consolidated Application, Part I. [Alvarado] 4. APPROVAL, Madera County Office of Education, Educational Resources Contract for

the 2011/2012 school year. [Alvarado]

5. APPROVAL, revised job description Library Media Technician. [Koligian] 6. APPROVAL, new Board Policy 3100 Budget. [Monreal] 7. APPROVAL, revised Board Policy 5132 Dress and Grooming. [Alvarado]

8:45 PM M. BOARD/SUPERINTENDENT’S COMMENTS/CONCERNS The purpose of this agenda item is to alert the public of future District business. N. ADVANCE PLANNING 1. Review and update Board 12-month calendar.

• 7/11/2011 Regular Board Meeting ADJOURN TO CLOSED SESSION (If necessary, the Board will reconvene in closed session to continue discussion of the closed session agenda items listed above) RECONVENE and report action taken during Closed Session, if any. ADJOURNMENT

“Growing a District of Excellence” Posted: June 23, 2011

Meeting of June 27, 2011 FOR: ACTION

GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES CONSIDER/APPROVAL: CHIEF BUSINESS OFFICIAL EMPLOYMENT AGREEMENT AMENDMENT Current Considerations: The Board will review and consider for approval the Chief Business Official’s Employment Agreement Amendment. Fiscal Implications: Unknown at this time. Golden Valley Strategic Plan Communication Goal A: To effectively communicate within the global learning community SUBMITTED BY: Mrs. Sarah Koligian Superintendent PREPARED BY: Mr. Andrew G. Alvarado, Assistant Superintendent

ACTION - 1


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES ACTION: TO HOLD A PUBLIC HEARING AND ADOPT THE 2011/12 BUDGET Background: The budget process consists of several milestones leading up to the final preparation of a draft proposed budget for Board consideration. The Governor’s May Revision is the Executive Branch’s last public proposal regarding expenditure and revenue projections for the subsequent year. On May 19, 2011, the Superintendent and Assistant Superintendent for Educational Services and Chief Business Official attended the School Services of California (SSC) workshop to provide analytical perspective from the May Revise Budget. Also attached is the guidance GVUSD received from Madera County Office of Education. Current Considerations and Fiscal Implications: A proposed budget, which incorporates a projected 2010-11 ending fund balance, projected revenue based on the May Revise estimates, and projected expenditures based on known cost inflation and proposed reductions, is included. Required notice has been posted in the Madera Tribune, indicating Golden Valley Unified School District’s intention to hold a public hearing on the proposed budget on June 27, 2011. It is required that a budget be adopted and submitted to the Madera County Office of Education no later than July 1, 2011. Included in this budget are the following assumptions:

GVUSD will not be deficited the $330 per ADA reduction in 2011-12 and 2012-13 as reflected in the Governor’s May Revision.

Governor’s Revision included the funding of $277 per ADA reduction that was also budgeted at the beginning of the 2010/11 year.

Golden Valley will continue to receive Necessary Small School Funding for the Children’s Hospital of Central California Schools.

Golden Valley will be making the long term Municipal Lease payments in 2011-12 and 2012-13 outside of the General Fund. In 2013-14, however, the lease payment is assumed to be made from the General Fund.

GVUSD’s budget has been in a constant state of flux due to state budget constraints, however, changes have been made throughout this fiscal year that coincide with the board budget updates. Updates are continuously being made to closeout the 2010/11 fiscal year and to continue the budgeting process for the 2011/12 fiscal year. What is increasingly clear is that this budget will change due to the state legislative process and its adoption of the budget.

The District’s budgetary goal is to maintain the required 3% minimum reserve for economic uncertainty. Cash is still extremely critical and expenditures are being monitored closely. At this time, requisitions

ACTION - 2

from sites are being reviewed by Educational Services and CBO and are being processed. It is currently projected that a minimum of 35% of apportionment will be deferred in 2011-12. Golden Valley Strategic Plan Goal: To maintain and improve Golden Valley Financial viability Goal: To develop and utilize budgeting practices that engage the community and District staff Objective: To develop, monitor and update the District Business Plan in readable, easily understood terms to address

eventual growth, utilizing financial planning methodology. SUBMITTED BY: Sarah Koligian, Superintendent PREPARED BY: Jim Monreal, Chief Business Official

ACTION - 2

Golden Valley Unified School DistrictJune 27, 2011Golden Valley Unified School DistrictJune 27, 2011

2011-12 Budget Adoption 2011-12 Budget Adoption ACTION - 2

Themes for 2011-12 Budget AdoptionThemes for 2011-12 Budget Adoption© 2011 School Services of California, Inc.

Currently following guidance from Governor Brown May Revise and the Madera County Office of Education.GVUSD will not be deficited the $330 per ADA reduction in 2011-12 and 2012-13 as reflected in the Governor’s May Revision. (At 2nd Interim, MYP had budgeted reductions of $617,000 per year in 2011-12 and 2012-13). Yes, tied to potential tax extensions.Assumption of Necessary Small Schools for Children’s Hospital of Central California. (+$250,000)Eliminated until 2013-14, General Fund expenditure for Municipal Lease (+$280,000 = $140,000 x 2 yrs)Strongly recommend to remain very conservative in our budgetary assumptions.Deficits to State Funding are still here.Cash is still extremely vital with the State’s roller coaster process in determining deferrals.

ACTION - 2

District Budget Overview District Budget Overview © 2011 School Services of California, Inc.2011-12

Adopted Budget

2012-13

Multi Year Projection

2013-14

Multi Year Projection

Beginning Fund Balance 2,271,000 1,847,829 989,428Revenues:

Revenue Limit 11,353,437 11,650,908 11,877,489

Federal 411,658 418,391 425,259

State 1,950,010 1,967,930 1,986,208

Other Local 506,861 506,861 506,861

14,441,966 14,544,090 14,795,817Expenditures (14,645,137) (15,402,491) (15,276,222)*

Other Financing Sources * Includes $850,000 in reductions

Ending Fund Balance 1,847,829 989,428 509,023Unrestricted Ending Fund Balance 1,815,409

(12.3%)

989,428

(6.4%)

509,023

(3.3%)

ACTION - 2

2011-12 Budget Assumptions2011-12 Budget Assumptions© 2011 School Services of California, Inc.

Staffing is flat for three years.Categorical dollars reduced due to loss of Federal Stimulus

Federal Jobs BillSFSF ARRATitle I ARRA

School Services is projecting 3.20% Revenue Limit COLA increase in 2012- 13 and 2.70% increase in 2013-14.At this time, there is no increase to the deficit to offset this RL increase.

ACTION - 2

ADA Assumption ADA Assumption © 2011 School Services of California, Inc.

Attendance incentives in 2010-11 from Vulcan Materials had positive impact on students.For 2011-12 through 2013-14, district assumes 1883.88 ADAFollowing are ADA from CDE website:

2009-10 P2 ADA = 1,878.18 CBEDs Enrollment:1945 96.5%2010-11 P1 ADA = 1,888.66 1935 97.6%2010-11 P2 ADA= 1,871.79 (just released) 1935 96.7%

Adjustment will be made as auditors continue review of 2010-11 numbers and enrollment for 2011-12 is adjusted.

ACTION - 2

2011-12 K-12 Revenue Limits – Example2011-12 K-12 Revenue Limits – Example

Golden Valley Unified District for 2011-12

Base Revenue Limit per ADA

(A)

Proration Factor(B)

Funded Base Revenue Limit (C) = (A) x (B)

1. 2010-11 Base Revenue Limit $7,206.69 0.82037* $5,912.15

2. 2011-12 COLA per ADA $143 – –

3. 2011-12 Base Revenue Limit $7,349.69 0.80246** $5,897.83

4. Net 2010-11 Funded Revenue Limit (Line 1, Column C) $5,912.15

5. Dollar Change (Line 3, Column C, Minus Line 4, Column C) -$14.32

6. Percentage Change (Line 5, Column C, Divided by Line 4, Column C) -0.024%

* 0.82037 = 1 - 0.17963 (2010-11 deficit factor)** 0.80246 = 1 - 0.19754 (2011-12 deficit factor)

© 2011 School Services of California, Inc.

ACTION - 2

Key Budget AssumptionsKey Budget Assumptions

Following are key budget assumptions for 2011-12 based on the Governor’s May Revision:


COLA 2011-12=2.24% 2012-13=3.20% 2013-14=2.70%Deficit .80246 = 1 - .19754 currently flat for three yearsStep and Column Approximately 3%Health and Welfare Unchanged CapStaffing Levels K-1 25:1, 2-3 30:1 Operating

- Fuel

- Services

- Contracts

- Other

Refinanced COPs to MuniLease pay from Fund 56 or Fund 21

Increased Transportation Costs for Busses

Contracts constantly being reviewed

Other???? Retirements, Negotiated Reductions with bargaining units, Management Schedule Reductions

ACTION - 2

Next StepsNext Steps

Follow closely movement from Sacramento and the Legislature as well as the Madera County Office of Education.

Begin closing out the 2010-11 fiscal school year, July 1, 2011.

District staff is working off two financial systems to close and project budget changes.

Upon adoption of state budget in Sacramento, make the necessary changes to local GVUSD budget, normally within 45 days.

Continue to update board and community.


ACTION - 2


Questions?

ACTION - 2

Madera COE recommended assumptions for 2011-12 Budget Planning As of May 21, 2011 Now that we have the Governor’s 2011-12 Updated Budget, which includes the “May Revise” assumptions, and most of us have attended at least one of the analytical workshops on this topic, we need to update our assumptions for the coming year’s budget plans. As you know, the COE CBOs from around the state collaborate to share the guidance and advice that they are providing to their Districts for budget planning. We are fortunate that consultants from firms such as School Services of California (SSC) and School Innovations and Advocacy (SIA) and associations such as CASBO, FCMAT and CCSESA assist us with framing that guidance. While the “Common Message” won’t be finalized until sometime next week, I believe that it may be helpful to share some of the elements of that guidance at this time. This is based on discussions that were held at the state COE Business and Admin. Services Steering Committee (BASC) meeting earlier this month and an extensive conference call from yesterday afternoon. A great deal of discussion centered around the Governor’s proposal to ensure flat funding for K-12 education—that is, fund K-12 education for 2011-12 at the same level as 2010-11, and the question of the extension of the current temporary taxes. It does appear that the Dept. of Finance has adjusted the calculations for education to correct the $19 per ADA shortfall that was contained in the January proposal. That means that it appears that “flat funding” actually should be level for the budget year. In January, School Services of California had recommended that we assume both the $19 per ADA reduction and a $330 per ADA reduction, due to the uncertainty of the temporary taxes being extended. Now that we have growth in the State’s General Fund revenues and apparent bipartisan agreement not to suspend Proposition 98 in 2011-12, School Services of California is advising districts to base budget assumptions on flat funding for the coming year. In other words, if you have been planning your revenue based on a $349 per ADA reduction, they advise you to restore that estimated cut to your RL funding. It is very important to note that they also advise that you not rush to appropriate that increase in funding—don’t recall staff or negotiate restorations, until there is an enacted/adopted budget at the State level. There remains considerable uncertainty as to the probability of getting a temporary tax extension from a legislative vote as well as the question of how such a measure would do on the ballot in a special election. As the State’s revenue position improves there tends to be a perception, at least in certain circles, that such an extension will not be needed. The Governor insists we need both the temporary taxes and the growth in revenue to pay off our “wall of debt” and unwind deferrals and other accounting gimmickry employed to balance the state’s budget over the past few years. However, if the legislature continues to balk at moving the tax extension question forward, what would that do to education’s supposed guarantee for the budget year? School Services of California speculates that the $2.1 billion deferral that had been included in January’s budget assumptions and that has been eliminated in the current budget proposal could be reinstated. They feel that the $6.6 billion is a significant (and likely understated) amount of new revenue which leads them to their “flat funding” assumption recommendation.

ACTION - 2

Around the state, many districts have their budgets pretty much assembled and have asked their COEs about leaving existing assumptions in place until the State budget has been finalized, and then adjusting the revenue upward, if appropriate, and considering what restorations, if any, can be made to the expenditure budget. We have received some inquiries along those lines, as well. This approach makes a good deal of sense to me; it addresses the general uncertainty of not having a State budget in place, the question of the impact of not having a tax extension, and would be a more conservative approach. In our conference call yesterday afternoon, both the CDE and FCMAT expressed a fair amount of skepticism about increasing revenue projections at this time and encouraged a “wait and see” approach. CASBO and SIA weighed in with a recommendation to plan on flat funding, but don’t commit it (possibly even reserve the increase) until there is a State budget in place and more is known about the tax extension. Based on the continued level of uncertainty regarding the tax extension, I agree that it is most prudent for districts to adopt the “leaner” set of revenue assumptions. If you choose to use the flat funding assumption, please don’t appropriate the full amount in your expenditure budgets. Some of our districts did not recognize the revenue provided in the current year’s enacted budget while others budgeted for the revenue but did not appropriate the increase. Recognizing that school boards, employees, and the communities are all becoming weary of our continuing message of ‘caution’, I believe that continuing a conservative approach is preferable to a roller coaster of premature restorations followed by deeper reductions. As we noted for this year’s Second Interim advisory, there do seem to be parts of this budget proposal that we can assume, including flexibility extensions. It is also appropriate to use the School Services Dartboard for your multi-year projection assumptions. We will continue to watch for and provide updates to assist with planning for the budget year, including multi-year projections. Thank you all so much for your continued efforts and good work in this area!

ACTION - 2

ACTION - 2


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT

TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: CPRS – INVENTORY SERVICES AND WEB BASED ASSET MANAGEMENT SYSTEM Background: In June of 1999 the Governmental Accounting Standards Board (GASB) unanimously adopted Statement No. 34 (GASB 34), Basic Financial Statements-and Management's Discussion and Analysis-for State and Local Governments. As part of the requirement of GASB 34, the State requires that each school district annually prepare an itemized reconciliation between the fiscal year end fund balances based on the budgetary basis of accounting used by the school district and the fiscal year end fund balances based on the modified accrual basis of accounting and must include reporting of all capital and infrastructure assets. In fiscal year 2007/2008 Golden Valley Unified School District engaged the services of Maximus Asset Management Services to deliver a complete inventory of all district assets. All assets in excess of $5,000.00 were depreciated on an annual basis to comply with accounting procedures and all assets over $500 were tagged and inventoried. Current Considerations: For compliance purposes, all assets need to be tagged and inventoried. The board approved using AssetWORKs services in July, 2011, to transfer records from the 2008 inventory. At that time, board directed staff to research and negotiate options to minimize quoted price. Since that time, GVUSD has completed Ranchos Middle School. Staff recommends using CPRS Fixed Asset and Inventory Solutions to inventory the complete Ranchos Middle School site and also update all records on a web based system. Since RMS was completed, GVUSD has reduced 1.5 FTE from the Business and Facilities Office. With reduced staffing, the district does not have the force to complete the inventory for the 2010-11 fiscal and audit year. The value of all district assets is currently estimated to be $70 million due largely to continued construction of RMS. This has been discussed and recommended with district’s external auditors. Per auditors, additional factors may come into play. The audit fee may increase by $2,000 based on time necessary to continue manually track and audit current spreadsheets. There is also the possibility of the firm abstaining from issuing an audit opinion on Fixed Assets due to sufficient information and materiality of the balance. References include: Santa Clara Unified, Modesto City Schools and Los Gatos Saratoga Unified. Fiscal Implications: The cost for the CPRS Inventory Services is $2,725.00. This is a general fund (01) expenditure of which there has been budget in 10-11 for fiscal consultants of $7,000. Annual fee for web based system will be $975.00. This may also be eliminated in the future as MCOE is piloting a new financial system in partnership with FCOE. Within FCOE’s model is an Inventory and Asset Program that GVUSD attended on 05/16/11. District expectation is to roll out this system in 2011-12 as transition continues to new platform, if it meets the District needs. CPRS RMS Inventory $2,725.00

(one time fee of $1975.00 for inventory and one time fee of $750.00 for transfer of program and training)

Annual Fee $ 975.00

Associated Valuation Services RMS Inventory $3,054.00 Annual Fee $2,717.00 AssetWorks RMS Inventory $3,750.00 Annual Fee $1,500.00 Golden Valley Strategic Plan Goal 5: Finances - To maintain and improve Golden Valley’s financial viability. Therefore it is: RECOMMENDED: That the Board approve CPRS –

Inventory Services and and Web Based Asset Management System

SUBMITTED BY: Mrs. Sarah Koligian Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official

ACTION - 3

PO Box 2197 Los Gatos, CA 95031 • Ph. 408.354.1952 Fx. 408.493.4597 CprsAssets.com

THIS AGREEMENT is made this 28th day of June 2011, between CALIFORNIA PROPERTY RECORD SYSTEMS, hereinafter called the CONSULTANT or CPRS and the GOLDEN VALLEY UNIFIED SCHOOL DISTRICT, hereinafter called the DISTRICT. The CONSULTANT agrees to perform/provide for the DISTRICT the following services and DISTRICT agrees to pay the CONSULTANT as follows: Date TBD: CPRS will perform a physical inventory audit of all equipment owned by DISTRICT located at

Rancho Middle School, per the proposal dated 5/17/2011 that is attached to this agreement as EXHIBIT A. Data will be formatted and uploaded into CPRS web based asset management system. Total Cost 1975.00

July 1, 2011: CPRS will format DISTRICT’s current database of fixed assets and upload into CPRS web based

asset management system. No reconciliation will be done on sites that are not audited. Total cost 750.00

July 1, 2011: CPRS will provide access to the web based asset management system for the period ending June

30, 2012. This also includes a training day after the audit and upload of data. District will be invoiced for this once all data has been uploaded and training has been completed. Total cost 975.00

District will be invoiced at the completion of each of the above services and District shall pay Consultant within 30 days of District’s receipt and approval of invoice. Consultant shall not use, display or disclose the District’s database of fixed assets or any information contained therein for any purposes not related to Consultant’s performance of the services under this agreement. Term and Termination of Agreement: This agreement shall commence on June 28, 2011 and shall continue in full force and effect thereafter until and including June 30, 2012 (hereinafter called Contract Term), unless this agreement is terminated during the contract term as provided in this agreement. A party may terminate this agreement only upon the other party’s material breach of one or more provisions of this agreement and after the non-breaching party has notified the breaching party in writing at least 30 days before the effective termination date. Upon termination of this agreement, District’s access to the web based asset management system will be disabled, District’s database of fixed assets shall be removed from the web based asset management system, and Consultant shall not use, disclose, or display the database or any information therein unless required by law or court order. Insurance The Consultant agrees to provide insurance covering the above services provided by Consultant under this agreement, which insurance shall, at a minimum, contain the following coverage: (1)

ACTION - 3


commercial general liability insurance of not less than $1,000,000 per occurrence with a general aggregate of not less than $2,000,000; and (2) worker’s compensation insurance with limits of not less than $1,000,000 or as required by California laws, whichever is greater, and employer’s liability insurance with limits of not less than $1,000,000. Consultant shall provide proof of the required insurance to DISTRICT before commencing any services. Indemnity Consultant also agrees to hold harmless and indemnify the DISTRICT, its officers, agents and employees with respect to all damages, costs, expenses or claims, in law or in equity arising or asserted because of injuries to or death of persons or damage to, destruction , loss or theft of property arising out of faulty performance of the services to be performed by Consultant hereunder, and Consultant agrees to defend any and all actions, suits or other legal proceedings at Consultant’s own expense, cost, risk, that may be brought or instituted against the DISTRICT, its officers, agents and employees, or any such claim or demand and pay or satisfy any final judgment or award against the DISTRICT, it’s officers, agents or employees in any such action, suit or legal proceeding. Independent Contractor It is expressly understood and agreed to by both parties hereto that the Consultant, while engaged in carrying out and complying with any of the terms and conditions of this agreement, is an independent contractor and is not an officer, agent or employee of the aforesaid DISTRICT. Entire Contract This agreement constitutes, and is a complete and exclusive statement of, the parties’ agreement. This agreement shall be amended or modified only by a writing executed by the parties. IN WITNESS WHEREOF, said parties have executed this agreement as of the date first above written. CONSULTANT DISTRICT _________________________ ______________________________ Duggan Kerney, President/Owner California Property Record Systems Golden Valley Unified School District

ACTION - 3


5/17/2011 Attn: Melinda Cullins, Transportation and Facilities Golden Valley Unified School District

Golden Valley Unified School District Proposal

CPRS has been in business for 30 years providing high quality fixed asset management services with the best prices in the industry. We have excellent references, from one site districts up to 90 site districts, and can furnish references on request. We specialize in the public education sector which gives us a huge knowledge base of all assets that we may come across in schools to give you the highest quality data for your fixed assets. As discussed during our phone conversation, this proposal is for the physical audit/tagging at the new middle school, the formatting and upload of current data into our web based system and finally, the annual fee for use of the web based system. We could perform the audit in early July and have all data reconciled and uploaded one week after the audit ends. Please feel free to call with any questions or concerns you may have. We appreciate you coming to CPRS for your fixed asset needs! Sincerely, Duggan Kerney President, CPRS Ph. 408.354.1952 Cell 406.531.7298 [email protected] www.cprsassets.com

ACTION - 3

http://www.cprsassets.com/


GVUSD Fixed Asset Proposal

1. Physical Audit of Rancho Middle School

A full wall to wall inventory of site, tagging assets contained in the District’s data.

All assets not contained in District’s data, will be recorded as well.

Data captured will included: Location

Room Asset Tag Number Category Type Description Serial Number Estimated Acquisition Date Estimated Acquisition Cost

Categorical Funding if provided Lifetime of Asset A discrepancy report will be given to District stating what assets could not be located.

Cost: 1975.00

2. Formatting of District’s excel file for upload into CPRS web based system This involves setting up site codes, formatting of data to match our database and filling in

any missing information, such as dates, cost etc.

Included in this is training on the new system when all data is uploaded. Cost: 750.00

3. Annual fee for CPRS web based asset management system.

Cost: 975.00

ACTION - 3

Meeting of June 27, 2011 FOR: INFORMATION


TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE INFORMATION AND UPDATE ON FACILITIES Background: District staff continues to provide updates to the Board of Trustees on projects within the District. Current Considerations: The following is a list of projects that are continually updated for the Board of Trustees. Please note any new shaded information. BOND FUNDED FACILITIES PROJECTS Sierra View

Administration building o Board approved submitting RFQ for Lease Leaseback developer on June 28, 2010 to gather detailed costs of the project which will be aligned with the Sierra View Modernization Project (Option 1). The Board approved replacing the current building with a new 36’x40’ modular. HCCI approved by Board on 08/09/2010. Preconstruction agreement 02/07/11. Award bid 02/07/11 for Admin Modular. Rec’d CDE approval. Board approved proposal from Wood Wiley Jebian Structural Engineers on 04/05/11. 06/24 Jebian tank plans due. 06/14 Proceeded Option 2 for K restroom. 06/14 proceeded w/ Slurry Seal and Gutter Replacement to coincide with roofing. 06/14, Proceeded with Concrete Foundation for Portable restroom replacement (500 wing). Proceeded with FRP vs. tile in restroom remodel. o Review SV Modernization funding application. Staff sent updated application for two additional eligible classrooms. Staff sent updated application for two more classrooms (503, 504). Now working on Funding Application. o Timeframe for construction is very critical to meet summer commitment. Board directed Option B on 04/25 which includes DSA/ADA requirements and roofing portion of project, additional site clearing earthwork, landscape/irrigation and parking lot concrete. Started weekly construction meetings, 05/10/11. Option B has increased to $1,087,263 for construction costs. Soft costs still projected at $191,000. Current project is $1,278,263. Construction began 06/06/11. Staff is also reviewing and moving forward with following changes: A) DSA has requested new ramp outside portable, cost of approx $1,900, B) net credit of $426 for the removal of gas line to portable admin building that will not be needed in Phase 1 of Increment 2 and the repair of uncovered gas line on current Phase 1 of Increment 1, C) credit of $1,200 for revision of toilet accessories, D) $7,000 payment to SilverCreek for engineering and plans on admin building for Increment 2. These changes are within current scope of work.

Ranchos Middle School

Inventory Asset Tagging & Tracking moving to 2010-11 school year. Received quote from CPRS that staff recommends.

09/27/10 Board report out of project closeout with certification from DSA as of 09/14/10. Liberty High School

Science Building Project Status –Notice of Completion (02/23/11)

INFORMATION - 1

Stadium Building Project Status -Notice of Completion (02/23/11) Items being addressed through value engineering savings at LHS project. Added 37 days to contract

due to 2009-10 wet winter. Change order to GMP for Athletic Stadium and Science Wing for Board approval on March 28, 2011. Working on OPSC Final Expenditure Report. Student stools, smartboards and chemistry equipment ordered April 2011.

District Wide

Solar- staff met with HCCI on 12/20/10 to discuss design build vs. using firm to determine analysis of project. Information on 01/24/2011 for Solar Update. Presentation 02/07/11 by Terra Verde. Follow up presentation by Terra Verde on 03/28/11. 04/2011 Proposed contract reviewed by legal counsel and board committee. Comments being sent back to vendor to review prior to action.05/12/11 follow up with counsel on updated agreement. Agreement presented to Board 06/13/11. Agreement signed 06/14/11, analysis beginning. 06/29/11 Mtg scheduled with TVRP.

Bring back for discussion need for security cameras and/or fencing district wide. GVUSD has seen an increase in vandalism and theft. Currently, remaining funds are designated for SV Modernization.

Water Pilot Demonstration Project – review Memorandum of Understanding with Board of Trustees on 1/24/2011. Legal reviewed MOU. 04/2011 Counsel reviewed items with Superintendent and board committee to discuss concerns to be forwarded to parties involved with potential MOU.

Master Facilities Plan – Staff has had preliminary discussions with architects and school facility planners. Staff gathering potential costs associated with utilizing vendors to assist in long term planning. Initial costs being presented are in the $15,000 range from planner. Staff received Ag Facility request from local support group. Staff reviewing Action Plan for Ag Use of Property. District received request to house steer at SV.

2010/2011 ON-GOING MAINTENANCE PROJECTS FOR FACILITIES: The following is a list of projects that are being reviewed by District staff for routine maintenance within the District during the 2010/2011 school year. These projects would be funded through the Routine Restricted Maintenance Account (RRMA) and the Deferred Maintenance Account. Sierra View Restroom – Wing 500

Roof is in need of repair – suggest Phoenix Coating type Overlay (potentially move to modernization project) Scope change TTp. DSA requiring replacement of Restroom in modernization. Updating plans to DSA. DSA requesting follow up on Fire Alarm before final approval. Plans approved by DSA.

Upgrade to interiors Webster Elementary Webster Permanent Buildings Roof Warranty

Review cost to extend to 5 year or 10 year warranty Propane leak was discovered weekend beginning Friday evening, 01/28/11. Due to nature of problem

vendors were called to expedite the source of leak and begin necessary repairs. Worked continued throughout the weekend. Staff testing lines for stabilization. Pipes are holding pressure. Repairs totaled just above $10,000. Expenses were paid from Fund 14-Deferred Maintenance.

District Office: Seal and stripe parking lot at District Office

Parking lot is in need of repair before issues go too far and needs more substantial work. Fence at interior to be removed for more parking area for staff, white fleet and visitors. Removed by

district staff after visitor damaged and insurance imbursed district for cost.

INFORMATION - 1

New striping to accommodate more parking and dedicated fire lane Paint is starting to peel on exterior. Should be addressed prior to wood siding deterioration Warehouse does not need to be painted

District updated fee structure for Facility Use Requests to include recent changes to GVUSD campus: Athletic Stadium, Athletic Fields, Lights. AR 1330 attached. Fiscal Implications: Bond Funded Projects: Liberty High School Science Wing is scheduled to be funded with State Matching Funds (Fund 35) and Measure G (Fund 21). The Athletic Stadium is being funded by Measure S (Fund 21). The potential impact of Sierra View is being assessed. Sierra View may be funded by Measure S (Fund 21). 2010/2011 On-going Maintenance Projects: These projects will be funded through the RRMA and Deferred Maintenance accounts within the adopted 2010/2011 Budget. Golden Valley Strategic Plan Goal: Facilities To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Objective: Continue to have the Manager of Facilities make written reports or oral reports to inform of the progress of projects and completion dates.

SUBMITTED BY: Mrs. Sarah Koligian Superintendent PREPARED BY: Jim Monreal Chief Business Official

INFORMATION - 1

ACTION ITEM LOG

NO. POC DUE DATE STATUS2 Rick Brown June 20, 2011 Open1 Charlie Monk July 1, 2011 Open

PROJECT Golden Valley USD Solar Project

Revision 1

RECIPIENTS Jimmy Monreal

DESCRIPTION [COMMENTS]

Submit rebate applicationSchedule project planning kickoff meeting for week of July 27th

DATE 6/16/2011TIME 1:31 PM

INFORMATION - 1

Meeting of June 27, 2011 INFORMATION

GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE REQUEST TO APPROVE THE VALLEY TEEN RANCH FACILITY USE/LEASE AGREEMENT FOR FISCAL YEAR 2011/12 Included in the Board Binder is a copy of the 2011/12 Facility Use/Lease Agreement between Valley Teen Ranch and Golden Valley Unified School District. Background: GVUSD leases 3 classrooms, a kitchenette area and one unisex restroom from Valley Teen Ranch. This lease is from year to year beginning on August 1st and ending on July 31st. The District paid Valley Teen Ranch $200.00 a month last year in lease payments. The liability insurance carrier for Golden Valley Unified School District requires that VTR provide a liability policy that covers $2,000,000.00 per occurrence. Current Considerations: GVUSD wishes to continue the lease agreement with Valley Teen Ranch. District staff will ask the Board to approve the extension of the Facility Use/Lease Agreement at the next Board meeting on July12, 2010. Fiscal Implications: The terms of the new Facility Use/Lease Agreement will remain the same as the previous year at $200 per month. Golden Valley Strategic Plan Goal: Facilities To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Objective: To continue to have the Manager of Facilities make written reports or oral reports to inform of the progress of projects and completion dates. SUBMITTED BY: Mrs. Sarah Koligian Superintendent PREPARED BY: Jim Monreal, Chief Business Official

INFORMATION - 2

2011/12 FACILITY USE/LEASE AGREEMENT

This Facility Use/Lease Agreement (this “Lease”) is made effective as of August 1, 2011, by and between VALLEY TEEN RANCH (“VTR”), and GOLDEN VALLEY UNIFIED SCHOOL DISTRICT (“District”). The parties agree as follows:

WITNESSETH

WHEREAS, VTR owns, operates and maintains certain property located within the District’s boundaries, at 10535 Road 35, Madera, California 93638 (the “Facility”), which includes group homes for boys. WHEREAS, VTR is willing to provide, and the District desires to use, a part of the Facility, as described below, for educational purposes according to the terms and conditions stated herein.

NOW, THEREFORE, DISTRICT AND VTR AGREE as follows: PREMISES. VTR, in consideration of the lease payments and other services provided in this Lease, leases to the District: Three (3) classrooms (960 square feet each); a kitchenette area (400 square feet); and one unisex restroom facility, located at 10535 Road 35, Madera, California 93638, together called the “Premises.” Premises shall also include the following furnishings: desks, chairs, tables for students use, a teacher’s desk in each classroom, and computers for students’ use. PARKING. VTR shall provide sufficient parking to reasonably accommodate District staff. TECHNOLOGY. For onsite basic technical support, District will provide limited general information technology (“IT”) maintenance, as follows: District Technical Support personnel will provide up to four (4) hours of on-site support on the first Friday of each calendar month, with no carryover of unused support time. Support is limited to computers that are used in the classrooms (not the computers located in the dormitories/houses) and network server. Any additional IT support requested by VTR is subject to District approval, and if provided by District, shall be billed to VTR at a rate of $50 per hour per person for desktop support and $75 per hour per person for network support, with a minimum billed support time of two (2) hours per incident. District will not be responsible, and VTR will hold harmless and defend and indemnify District, for any loss of data or hardware failures, or any claims or damages arising from

INFORMATION - 2

or related to the District’s provision of IT support under this agreement. Costs include time only – any materials will be billed to VTR. TERM. The term of this Lease begins on August 1, 2011, and terminates on July 31, 2012, unless the Lease is earlier terminated or extended as provided below. EXTENDED TERM. At District’s option, this Lease may be extended for an additional period of time of not less than one month but no more than a total extended time of one year; in such case, District shall give written notice to VTR no later than June 30, 2012, which notice describes the time period of the extension. The lease terms during any such extended term will be the same as those contained in this Lease, unless otherwise in advance agreed to in writing by the parties. LEASE PAYMENTS. The District will pay $200.00 per month to VTR for the period from August 1, 2011 through July 31, 2012. POSSESSION. The District will be entitled to possession of the Premises on the first day of the term of this Lease, and will yield possession to VTR on the last day of the term of this Lease, unless otherwise agreed by both parties in writing. USE OF PREMISES/ALTERATIONS. The District may use the Premises only for public school and related purposes. The Premises may be used for any other purpose only with the prior written consent of VTR, which consent will not be unreasonably withheld. MAINTENANCE. VTR agrees to maintain the Premises, including custodial, maintenance and repair services. UTILITIES AND SERVICES. VTR will be responsible for all utilities and services in connection with the Premises. PROPERTY/LIABILITY INSURANCE. VTR will maintain property and liability insurance in a total aggregate sum of at least $2,000,000.00 per occurrence. VTR will name District as an additional insured on the Premises for property and liability coverage. VTR will deliver appropriate evidence to the District as proof that adequate insurance is in force. VTR shall provide at least 15 days’ advance notice to District of the cancellation of such insurance policy. The District will not participate in the “Ropes Program” in any way. The “Ropes Program” shall not be used during educational hours, nor will any District staff person participate in the “Ropes Program” in any way. INDEMNITY REGARDING USE OF PREMISES. To the extent permitted by law, the District agrees to indemnify, hold harmless, and defend VTR from and against any and all losses, claims, liabilities, and expenses, including reasonable attorney fees, if any, which VTR may suffer or incur in connection with the District’s use or misuse of the

INFORMATION - 2

Premises. The VTR agrees to indemnify, hold harmless, and defend the District from and against any and all losses, claims, liabilities and expenses, including reasonable attorney fees, if any, which the District may suffer or incur in connection with VTR’s use or misuse of the Facility. TERMINATION. Either party at its option may terminate this Lease if the other party is in default of the Lease. The Lease may be terminated upon the giving of at least thirty (30) days’ prior written notice to the other party. NOTICE. Notices under this Lease will not be deemed valid unless given or served in writing and forwarded by facsimile or mail, postage prepaid, addressed as follows: VTR: Name: Valley Teen Ranch Address: 10535 Road 35 Madera, California 93638 Tel: (559) 437-1144 Fax: (559) 438-5004 DISTRICT: Name: Golden Valley Unified School District Address: 37479 Avenue 12 Madera, California 93636 Tel: (559) 645-7500 Fax: (559) 645-7144 Either party may change such addresses from time to time by providing notice to the other party as set forth above. ENTIRE AGREEMENT/AMENDMENT. This Lease Agreement contains the entire agreement of the parties and there are not other promises or conditions in any other agreement whether oral or written with respect to the lease of the Premises. This Lease may be modified or amended in writing, if the party obligated under the amendment signs the writing. SEVERABILITY. If any portion of this Lease is held to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Lease is invalid or unenforceable, but that by limiting such provision, it would become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited. WAIVER. The failure of either party to enforce any provisions of this Lease will not be construed as a waiver of limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this Lease.

INFORMATION - 2

4

CUMULATIVE RIGHTS. The rights of the parties under this Lease are cumulative, and will not be construed as exclusive unless otherwise required by law. GOVERNING LAW. This Lease will be construed in accordance with the laws of the State of California. VTR: DISTRICT: Valley Teen Ranch Golden Valley Unified School District Connie Clendenan, C.E.O. Sarah Koligian, Superintendent Governing Board Approval: L:\wdocs\lgldocs\00420\002\00004400.DOC

INFORMATION - 2



TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE REQUEST TO APPROVE THE 2011/12 LEGAL SERVICES AGREEMENTS FROM FAGEN, FRIEDMAN & FULFROST, THE FRESNO COUNTY OFFICE OF EDUCATION AND LOZANO SMITH Included in the Board Binder are the 2011/2012 Legal Services Agreements. Background: The District has contracted with various legal firms in the past to best meet the district’s needs. Fagen, Friedman & Fulfrost, LLP is a law firm that provides school districts legal services and has outstanding expertise in the area of Special Education. The District does not have the need for specialized Special Education legal services at this time but should a situation arise, an agreement would be in place for the firm to provide legal consultation. In addition to Special Education, Fagen Friedman and Fulfrost assisted the District during the 2010/11 school year in the area of Human Resources. The Fresno County Office of Education has provided most of the district legal services for the last three years mostly in the fields of human resources, facilities and general services. The district continues to utilize Lozano Smith for legal services when issues arise that need specialized attention in a particular field such as developer negotiations. Current Considerations: By having three firms representing Golden Valley, the district is able to ensure an appropriate legal opinion from the right firm while monitoring legal expenses. The contracts with Fagen, Friedman & Fulfrost, LLP and Lozano Smith will be legal contracts for services rendered only. Golden Valley Unified School District will not pay either firm unless their services are required. The contract with the Fresno County Office of Education would be for “Option A” 20 banked hours, at $100.00 per hour, of legal services during the 2011/2012 school year. The banked hours for Fresno County Office of Education do not roll over from year to year. Fiscal Implications: The rates for all three firms are the same as last year. The following is a break down of legal fees incurred by each firm during the 2010/11 school year. The District has budgeted approximately $79,000 from the General Fund for legal expenses in 2011/2012. Fresno County Office of Education: $22,220 of which Flat rate per hour = $100.00 $ 5,250 is Construction to Fund 21 $16,950 is to General Fund 01 $20.00 is to Developer Fee Fund 25 Fagen Friedman Fulfrost : $16,694 to General Fund 01 of which Approx. cost per hr. = $200.00 $ 10,395 is to Special Ed $ 6,299 is to General Fund 01 Lozano Smith: $37,351 of which Approx. cost per hr. = $200.00 $24,113 is to Developer Fee Fund 25 $13,238 is to General Fund

INFORMATION - 3

Golden Valley Strategic Plan V. Finances Goal A: To maintain and improve Golden Valley’s financial viability. Objective: To address and monitor developers’ fees as evidenced by Board agenda items and written communications. SUBMITTED BY: Mrs. Sarah Koligian Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official

INFORMATION - 3

INFORMATION - 3

FRESNO COUNTY OFFICE OF EDUCATION LEGAL SERVICES DEPARTMENT

MEMORANDUM

Linda Bacon Jason C. Parkin Maiya Yang 1111 Van Ness Avenue • Fresno, California 93721-2000

(559) 265-3003 • TDD (559) 497-3912 • Fax: (559) 265-3054 Web Site: www.fcoe.org

Via E-Mail: [email protected]; [email protected] To: Sarah Koligian, Superintendent Jim Monreal, Chief Business Official Members of the Governing Board Golden Valley Unified School District From: Linda Bacon, Legal Counsel Date: June 16, 2011 Re: Legal Services 2011-12 We have appreciated the opportunity to provide legal services to the District in the past. In keeping with the ongoing commitment of Fresno County Superintendent of Schools Larry Powell to make available cost-effective legal services, the Legal Services Department is again offering two fee options for your District’s consideration for this fiscal year. “Option A” provides a “banked hours” fee that provides for twenty (20) hours of legal services at the rate of $100.00 per hour. This option allows the District to receive services at the lowest fee rate. Should the District exhaust the contracted hours, additional hours will also be billed at $100.00 per hour. Under this option, upon receipt of an executed Legal Services Agreement from the District indicating selection of Option A, we will invoice the District for a one-time, non-refundable payment of $2,000 for twenty (20) hours of prepaid services. The District will then forward payment to FCOE no later than thirty (30) days after receipt of the invoice. “Option B” allows the District to forego the “banked hours” fee, and receive services on a straight hourly billing schedule. This option does not require the annual non-refundable fee; however, the hourly fee for this option is slightly higher, $115.00 per hour. As you know, neither option creates an exclusive relationship for legal services between the District and FCOE’s Legal Services Department. Please review the proposed Legal Services Agreement. If you wish to contract with the FCOE Legal Services Department, please select the fee option best suited to the District’s legal services needs as indicated on the Agreement. Initial the District’s fee option selection, sign, date, and return two copies of the contract to this office. Upon the Superintendent’s signing, a copy of the fully executed agreement will be forwarded to you for your records. If you have any questions regarding our legal services, please do not hesitate to contact me.

400.002.19050

INFORMATION - 3

Fresno County Office of Education Legal Services Department

2011-12 Legal Services Agreement

This is an Agreement (“Agreement”) for legal services between the Fresno County Office

of Education Legal Services Department/Fresno County Superintendent of Schools (“Legal

Services”) and Golden Valley Unified School District (“District”).

The term of Agreement is for one fiscal year beginning July 1, 2011, and ending June 30,

2012, and will automatically renew each year unless either party advises, in writing, of intent not

to renew at least thirty (30) days prior to the last day of the term of the existing Agreement.

Option A – Banked Hours Agreement

Legal Services agrees to perform twenty (20) hours of the legal services set forth under

this Agreement for the term of one year for the annual sum of $2,000 ($100 per hour of services).

If covered hours available under the annual sum are exhausted, additional hours of legal services

shall be billed at an hourly rate of $100.00.

District agrees to pay Legal Services one non-refundable annual payment for each year

legal services are to be rendered for the specified number of hours. Upon receipt of this executed

Agreement indicating the selection of Option A, Legal Services will invoice the District for a

one-time, non-refundable payment of $2,000. The District will tender payment for this invoice

within thirty (30) days of receipt. The payment shall be inclusive and shall cover all routine

operational expenses and overhead costs, excluding exceptional costs such as private investigator

fees, process service fees, forensic data retrieval fees, and so forth. Legal Services shall notice

District of the need and anticipated cost of such exceptional services and District shall agree to

such fees prior to Legal Services incurring non-routine fees on behalf of District.

Option B – Hourly Rate Agreement

Legal Services agrees to perform the legal services set forth under this Agreement for the

term of one year at the hourly rate of $115.00.

Upon receipt of a periodic invoice from Legal Services, District agrees to pay Legal

Services for provided legal services within thirty (30) days. The payment shall be inclusive and

shall cover all routine operational expenses and overhead costs, excluding exceptional costs,

such as private investigator fees, process service fees, forensic data retrieval fees, and so forth.

Legal Services shall notice District of the need and anticipated cost of such exceptional services

and District shall agree to such fees prior to Legal Services incurring non-routine fees on behalf

of District.

INFORMATION - 3

of 3

Under either of the above options, Legal Services agrees to provide legal services that

include advice and representation regarding the following areas:

Administrative: Brown Act, elections, relations between board and superintendent, review

of superintendent’s contracts, board policies, resolutions;

Constitutional Law: First Amendment (privacy, free speech, religion-school issues), Fourth

Amendment (search and seizure issues);

Contracts: Drafting, reviewing, negotiating contracts;

Personnel/Labor: Employer-employee relations, employment matters (lay-offs, reduction in

hours, sick/maternity leave, leaves of absence), exempt/non-exempt status,

discrimination issues, employee discipline/termination;

Public Contracts: Competitive bidding, notice, prevailing wage requirements;

Special Education: Guidance regarding the Individuals with Disabilities Education Act

(IDEA), discipline, Individualized Education Program (IEP) issues,

alternative dispute resolution [excluding due process and mediation

matters as representation in these matters is provided through the SELPA];

Student Discipline: General information regarding suspension/expulsion;

Miscellaneous: Issues regarding dress code, public records and pupil privacy rights, civil

rights, technology/Internet.

Legal Services will provide advice and representation for the above matters through an

administrative hearing, excluding special education due process hearings; Legal Services will not

represent District in litigation beyond the administrative hearing level. Legal Services reserves

the right to decline representation which, in the sole opinion of the Legal Services Department,

presents issues that require resources beyond the Department’s capabilities or its subject matter

competencies, and for those cases that will likely result in litigation upon completion of the

administrative process.

Legal Services will host three in-services annually to client districts on such issues as:

suspension/expulsion, personnel practices, elements of sound contracts, Brown Act compliance,

AB 1825 harassment training.

This Agreement expressly limits any Legal Services involvement with respect to student

discipline issues to rendering of procedural advice, and/or responses to hypothetical student

discipline issues. Legal Services will not represent District in a student discipline matter, thereby

eliminating possible conflicts of interest between District, Fresno County Office of Education

and the Fresno County Board of Education on student discipline issues.

INFORMATION - 3

M:\BOARD OF TRUSTEES\2010.2011\June 27\K3 BU FCOE Legal 11-12 Agreement.DOC Page 3 of 3

Legal Services will not provide any legal service to District that, in the opinion of Legal

Services, presents a conflict of interest between District, another Client-District, Fresno County

Office of Education, and/or the Fresno County Board of Education. District shall be provided

immediate notice of any such conflict.

It is agreed and understood that this Agreement does not create an exclusive relationship

for legal services between the parties. It is further understood that District retains the right to

engage outside independent counsel of its choosing at any time.

The District elects [please mark the District’s choice with an “X” and initial]:

Option A, Banked Hours ($2,000/20 Hours Prepaid Legal

Services/Overage Hours Billed at $100 Per Hour)

Option B, Hourly (Legal Services Billed at $115 Per Hour)

The following parties agree to the terms of this Agreement: FRESNO COUNTY SUPERINTENDENT OF SCHOOLS , 2011 Larry L. Powell Superintendent GOLDEN VALLEY UNIFIED SCHOOL DISTRICT , 2011 Sarah Koligian Superintendent

INFORMATION - 3

Fresno County Office of Education

Legal Services Department

Legal Counsel Linda Bacon Linda Bacon joined the FCOE Legal Services Department in 2004. Prior to FCOE, she worked in the area of disability and children’s rights law, and appellate writing. Linda has assisted school districts with a wide range of business, employment, student, and governance issues. Linda has also presented numerous workshops and in-services to school districts regarding student discipline policies and procedure, school governance, and harassment/discrimination law. Prior to entering law, Linda was an educator. A graduate of the University of California, Berkeley, Linda attended the San Joaquin College of Law, graduating in 1993. She joined the State Bar in 1993. Jason C. Parkin Jason C. Parkin joined our Legal Services Department in June 2009. Jason’s practice has focused on business, real estate and employment related litigation. He has extensive experience in labor and employment actions and proactive counseling. Jason has represented clients in administrative hearings and has handled complex class action litigation in state and federal court. Jason graduated from Brigham Young University with a major in Spanish and received his J.D. with distinction from McGeorge School of Law where he was a member of the Law Review for two years. He joined the State Bar in 2000. Maiya Yang Maiya Yang joined the Legal Services Department in January 2010. Maiya has advised and represented school districts, community college districts, and independent and private schools as well as counties, cities, special districts, joint powers authorities and non-profit organizations. Her ten-plus years of practice and expertise includes construction and facilities matters, contract transactions, construction disputes and claims, real estate and personal properties transactions, and construction and business litigation. Maiya graduated from University of California, Davis, and received her J.D. from University of California, Berkeley, Boalt Hall. She joined the State Bar in 1998. Support Staff Our capable and responsive Support Staff includes Linda Murphy, Legal Secretary II, Angelica Perea, Legal Secretary I, and Tanis Stathem, Legal Secretary I. L:\wdocs\lgldocs\00400\002\00018926.DOC

INFORMATION - 3

INFORMATION - 3

AGREEMENT FOR LOZANO SMITH LEGAL SERVICES

THIS AGREEMENT is effective July 1, 2011, between the Golden Valley Unified School District (“Client”) and the law firm of Lozano Smith, a professional corporation (“Attorney”). Client and Attorney agree as follows: Client hires Attorney as its legal counsel with respect to matters the Client refers to Attorney. Attorney shall provide legal services to represent Client in such matters, keep Client informed of significant developments and respond to Client’s inquiries regarding those matters. Client understands that Attorney cannot guarantee any particular results, including the costs and expenses of representation. Client has been advised of the right to seek independent legal advice regarding this Agreement. Client agrees to pay Attorney for services rendered based on the attached rate schedule. Agreements for legal fees on other-than-an-hourly basis may be made by mutual agreement for special projects (including as set forth in future addenda to this Agreement). Written responses to audit letter inquiries will be charged to Client on an hourly basis, with the minimum charge for such responses equaling .5 hours. Attorney shall send Client a statement for fees and costs incurred every calendar month. Statements shall set forth the amount, rate and description of services provided. Client shall pay Attorney’s statements within thirty (30) calendar days after receipt. An interest charge of one percent (1%) per month shall be assessed on balances that are more than thirty (30) calendar days past due, not to exceed 10% per annum.

In addition to regular telephone, mail and other common business communication methods, Client authorizes Attorney to use facsimile transmissions, cellular telephone calls, unencrypted email, and other computer transmissions in communicating with Client. Unless otherwise instructed by Client, any such communications may include confidential information. Client may discharge Attorney at any time by written notice. Unless otherwise agreed, and except as required by law, Attorney will provide no further services after receipt of such notice. Attorney may withdraw its services with Client’s consent or as allowed or required by law, upon ten (10) calendar days written notice. Upon discharge or withdrawal, Attorney shall transition all outstanding legal work and services to others as Client shall direct. SO AGREED: GOLDEN VALLEY UNIFIED LOZANO SMITH SCHOOL DISTRICT June 21, 2011 Superintendent Date Gregory A. Wedner Managing Shareholder

INFORMATION - 3

AMENDED PROFESSIONAL RATE SCHEDULE FOR GOLDEN VALLEY UNIFIED SCHOOL DISTRICT

(Effective July 1, 2011) 1. HOURLY PROFESSIONAL RATES Client agrees to pay Attorney by the following standard hourly rate*: Shareholder / Senior Counsel / Of Counsel $ 200 - $ 275 per hour

Associate $ 165 - $ 215 per hour

Law Clerk II** $ 125 per hour

Law Clerk I/Paralegal $ 100 per hour

Educational Consultant*** $ 125 per hour

* Rates for Specific Attorneys Available Upon Request ** Law School Graduate

*** Non-Attorney (Current or Former School District Administrator or Board Member)

Travel time shall be prorated if the assigned attorney travels for two or more clients on the same trip.

2. COSTS AND EXPENSES In-office copying/electronic communication printing $ 0.25 per page

Facsimile $ 0.25 per page

Postage Actual Usage

Mileage IRS Standard Rate

Other costs, such as messenger, meals, and lodging shall be charged on an actual and necessary basis.

INFORMATION - 3


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE REQUEST TO ADOPT RESOLUTION #2010-20 and #2010-21 DESIGNATING OFFICAL REPRESENTAIVE OR OFFICIAL ALTERNATE REPRESENTNAIVE TO THE CALIFORNIA RISK MAMANGEMENT AUTHORITY I and II BOARD OF DIRECTORS Included in the Board Binder is Resolution #2010-20 and Resolution #2010-21 Designating official representative or official alternate representative to the California Risk Management Authority I and California Risk Management Authority II Board of Directors Background: On June 10, 2003 the Board of Trustees of Golden Valley Unified School District declared its membership in the Protected Insurance Program for Schools, called California Risk Management Authority Joint Powers Agreement (CRMA I and II). The District is a member of both CRMA I and CRMA II for its Workers Compensation, Property and Liability Insurance coverage. Current Considerations: As administrative staff changes in the District it is required that new staff take over as Golden Valley representatives to CRMA. Superintendent Andrew G. Alvarado and Chief Business Officer Jimmy Monreal are being recommended as Golden Valley representatives to CRMA I & CRMA II. Fiscal Implications: There are no fiscal implications. Golden Valley Strategic Plan Communication Goal: To effectively communicate within the global learning community SUBMITTED BY: Sarah Koligian Superintendent PREPARED BY: Sarah Koligian, Superintendent

INFORMATION - 4

STATE OF CALIFORNIA )

) ss. COUNTY OF MADERA )

I, ________________________________, Clerk of the Governing Board of the

Golden Valley Unified School District, Madera, California, do hereby certify that the

foregoing is a full, true and correct copy of a resolution duly adopted by said board at

the regular meeting thereof at the time and place by vote stated, which original

resolution is on file and of records in the office of said board.

____________________________________ Clerk

INFORMATION - 4

Resolution # 2010-20

RESOLUTION TO DESIGNATE OFFICIAL REPRESENTATIVE OR OFFICIAL ALTERNATE REPRESENTATIVE TO THE CALIFORNIA RISK MANAGEMENT AUTHORITY I BOARD OF DIRECTORS

WHEREAS, Article XIII paragraph B. of the CALIFORNIA RISK MANAGEMENT AUTHORITY I Joint Powers Agreement provides that each member shall be entitled to appoint to the Board of Directors one representative and one alternate who shall be designated in writing.

IT IS RESOLVED Andrew G. Alvarado__is designated as the official representative of the Board of Trustees, and _Jim Monreal___ as alternate representative, and whichever is present at the California Risk Management Authority's Board meeting is hereby authorized to sign documents and perform all items pertaining to the interest of the Board of Trustees as a legislative body pursuant to the terms of said agreement.

IT IS FURTHER RESOLVED the designated official representative or designated official alternate representative, whichever is present, may vote on the members behalf to expand the lines of coverage provided by the Authority to include any other risk or plan authorized by law.

Passed and adopted by the Governing Board of the Golden Valley Unified School District, Madera, California, this _________ day of ________________, 20___, by the following vote: Ayes: ______ Noes: ______ Absent: ______ Abstentions: ______ _______________________________ CLERK

INFORMATION - 4

STATE OF CALIFORNIA )

) ss. COUNTY OF MADERA )

I, ________________________________, Clerk of the Governing Board of the

Golden Valley Unified School District, Madera, California, do hereby certify that the

foregoing is a full, true and correct copy of a resolution duly adopted by said board at

the regular meeting thereof at the time and place by vote stated, which original

resolution is on file and of records in the office of said board.

____________________________________ Clerk

INFORMATION - 4

_Resolution # 2010-21

RESOLUTION TO DESIGNATE OFFICIAL REPRESENTATIVE OR OFFICIAL ALTERNATE REPRESENTATIVE TO THE CALIFORNIA RISK MANAGEMENT AUTHORITY II BOARD OF DIRECTORS

WHEREAS, Article XIII paragraph B. of the CALIFORNIA RISK MANAGEMENT AUTHORITY II Joint Powers Agreement provides that each member shall be entitled to appoint to the Board of Directors one representative and one alternate who shall be designated in writing.

IT IS RESOLVED Andrew G. Alvarado__is designated as the official representative of the Board of Trustees, and ____Jim Monreal____ as alternate representative, and whichever is present at the California Risk Management Authority's Board meeting is hereby authorized to sign documents and perform all items pertaining to the interest of the Board of Trustees as a legislative body pursuant to the terms of said agreement.

IT IS FURTHER RESOLVED the designated official representative or designated official alternate representative, whichever is present, may vote on the members behalf to expand the lines of coverage provided by the Authority to include any other risk or plan authorized by law.

Passed and adopted by the Governing Board of the Golden Valley Unified School District, Madera, California, this _________ day of ________________, 20___, by the following vote: Ayes: ______ Noes: ______ Absent: ______ Abstentions: ______ _______________________________ CLERK

INFORMATION - 4


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE REQUEST TO ADOPT: RESOLUTION #2010-22 AUTHORIZING SIGNATURES FOR FACILITIES AND FUNDING DOCUMENTS Included in the Board Binder is Resolution #2010-22 Authorizing signature for facilities and funding documents. Background: Resolution #2010-22 allows for signature authorization in connection with Facilities and Funding Documents. Currently Superintendent Sarah Koligian and Chief Business Official, Mr. Jim Monreal are the designated signers for these documents. Current Considerations: Due to changes in administrative staff, the District is recommending the designated signers to be new Superintendent Andrew G. Alvarado and Chief Business Official Jim Monreal for Facilities and Funding documents. Fiscal Implications: There are no fiscal implications. Golden Valley Strategic Plan Goal: Facilities To provide safe, secure, and appropriate facilities to support Golden Valley Unified School District educational goals. Objective: To continue to have the Director of Facilities make written reports or oral reports to inform of the

progress of projects and completion dates. SUBMITTED BY: Sarah Koligian Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official

INFORMATION - 5

BEFORE THE BOARD OF TRUSTEES OF THE GOLDEN VALLEY UNIFIED SCHOOL DISTRICT

MADERA, COUNTY, CALIFORNIA

RESOLUTION # 2010-22

RESOLUTION TO AUTHORIZE SIGNATURES FOR FACILITIES AND FUNDING DOCUMENTS

Be it hereby resolved, that Andrew G. Alvarado, Superintendent and Jim Monreal, Chief Business Officer, be authorized to execute documents as the Board or Trustees deems appropriate in connection with all District business, including but not limited to, documents for the Office of Public School Construction, California Department of Education, and U.S. Bancorp Piper Jaffray. The Authorized Officials referenced in the this Resolution are authorized to sign on matters approved by the Board of Trustees in instances required to carry on the Board approved business of the District in a timely manner. The signature appearing is the genuine signature of such person. Authorized official: Andrew G. Alvarado, Superintendent Jim Monreal, Chief Business Official Signature: ________________________________ Andrew G. Alvarado Signature: ________________________________ Jim Monreal Enacted this 11th day of July 2011, by the Golden Valley Unified School District Board of Trustees. Signed: _____________________________________ Michael J. Kelly, Board Clerk Ayes: _____ Noes: _____ Absent _____

INFORMATION - 5


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE REQUEST TO ADOPT: RESOLUTION #2010-23 NAMING SUPERINTENDENT AND CHIEF BUSINESS OFFICIAL AS AUTHORIZING SIGNATURES FOR WELLS FARGO BANK ACCOUNT Included in the Board Binder is Resolution #2010-23 Authorizing signatures for the Wells Fargo Bank account. Background: Resolution #2010-23 allows for signature authorization in connection with all accounts with Wells Fargo Bank. Currently Superintendent Sarah Koligian and Chief Business Official, Mr. Jim Monreal are the designated signers for these documents. Current Considerations: Due to changes in administrative staff, the District is recommending the designated signers to be new Superintendent Andrew G. Alvarado and Chief Business Official Jim Monreal for Wells Fargo Bank. Fiscal Implications: There are no fiscal implications. Golden Valley Strategic Plan Finances: Goal 1: To maintain and improve Golden Valley’s financial viability. SUBMITTED BY: Sarah Koligian Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official

INFORMATION - 6




RESOLUTION TO NAME SUPERINTENDENT AND CHIEF BUSINESS OFFICIAL AS AUTHORIZED SIGNATURES

FOR WELLS FARGO BANK ACCOUNT

Be it hereby resolved, that the Golden Valley Board of Trustees assign the Superintendent, Andrew G. Alvarado and Chief Business Official, Jim Monreal as the two signatures authorized to conduct deposit and withdrawal business on any and all Wells Fargo Bank accounts on behalf of and in the name of the Golden Valley Unified School District. Resolved, further, that such Authorized official is hereby authorized to execute such notes, drafts, agreements and other documents as such Authorized official may deem appropriate in connection with the foregoing transaction. The following person(s) should be added as the two signatures required to conduct banking business on behalf of the District. The Authorized Official referenced in the forgoing resolutions, the Board Clerk, is duly elected and holding the office shown, and the signature appearing is the genuine signature of such person. Authorized official: Andrew G. Alvarado, Superintendent Jim Monreal, Chief Business Official Enacted this 11th day of July 2011, by the Golden Valley Unified School District Board of Trustees. Signed: _____________________________________ Michael J. Kelly, Board Clerk Ayes: _____ Noes: _____ Absent _____

INFORMATION - 6


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES RECEIVE REQUEST TO ADOPT: RESOLUTION #2010-24 NAMING SUPERINTENDENT AND CHIEF BUSINESS OFFICIAL AS AUTHORIZED OFFICIALS AND CARDHOLDERS FOR FIRST BANKCARD Included in the Board Binder is Resolution #2010-24 authorizing officials and cardholders for First Bankcard. Background: Resolution #2010-24 allows for the cardholders of the First Bankcard within the district. Currently Superintendent Sarah Koligian and Chief Business Official, Mr. Jim Monreal are the official cardholders for this account. Current Considerations: Due to changes in administrative staff, the District is recommending the designated cardholders to be new Superintendent Andrew G. Alvarado and Chief Business Official Jim Monreal for First Bankcard. Fiscal Implications: There are no fiscal implications. Golden Valley Strategic Plan Finances: Goal 1: To maintain and improve Golden Valley’s financial viability. SUBMITTED BY: Sarah Koligian Superintendent PREPARED BY: Mr. Jim Monreal, Chief Business Official

INFORMATION - 7




RESOLUTION TO NAME SUPERINTENDENT AND DESIGNEE AS AUTHORIZED OFFICIALS AND CARDHOLDERS FOR FIRST BANCKCARD

Be it hereby resolved, that the Executive Edition Business Card Agreement (the “Agreement”) is hereby approved and the official designated below (“Authorized Official”} is hereby authorized and directed to execute the Agreement on behalf of and in the name of the Company. Resolved, Further, that such Authorized Official is hereby authorized and directed to name the individuals at the Company who shall be authorized to instruct First Bankcard to issue credit cards to one or more employees of the Company, for the account of the Company and in respect of which the Company shall be responsible; and Resolved, Further, that such Authorized Official is hereby authorized to execute such notes, drafts, agreements and other documents and instruments and to pledge and encumber such property of the Company (including, without limitation, bank accounts) as such Authorized Official may deem appropriate in connection with the foregoing transaction. The following person is the Authorized Official referenced in the forgoing resolutions, and is duly elected and holding the office shown, and the signature appearing is the genuine signature of such person. Authorized official: Andrew G. Alvarado, Superintendent Designee: Jim Monreal, Chief Business Official Enacted this 11th day of July 2011, by the Golden Valley Unified School District Board of Trustees. Signed: _____________________________________ Michael J. Kelly, Board Clerk Ayes: _____ Noes: _____ Absent _____

INFORMATION - 7

Golden Valley USD Strategic Plan Goals:

Instruction and AssessmentCommunicationSafetyFacilitiesFinances

The Board and Superintendent recognized the five 2011 Golden Valley Retirees:

Teresa Nixon, Steve Eicholtz, Marilyn Carlton, Nola Neely and Gwen Wolley (Nola and Gwen were unable to attend the meeting)





REGULAR MEETING www.gvusd.k12.ca.us

Liberty High School · 12220 Road 36, Madera CA MONDAY, JUNE 13, 2011


MINUTES

PLEASE NOTE OPEN SESSION WILL BEGIN AT 7:00 P.M. 4:30 PM A. OPEN SESSION 1. CALL TO ORDER by President Toole at 4:35 p.m.

2. ATTENDANCE ARRIVE LEAVE ABSENT Mark Toole, President X Mike Kelly, Clerk X Mona Diaz, Trustee X Brian Freeman, Trustee X Kathleen Crumpton, Trustee X Sarah Koligian, Superintendent X Andy Alvarado, Asst. Superintendent X Jim Monreal, Chief Business Official X B. PUBLIC COMMENT ON CLOSED SESSION ITEMS

Mr. John Moseley spoke to the Board on what he felt was needed in the next Superintendent. He stated he felt Golden Valley has been a pass through district and feels the community needs to find someone who has a vested interest in the community and students within that area.

C. CLOSED SESSION The Board adjourned to a conference room for closed session to discuss the following:

CONSENT AGENDA - 1

http://www.gvusd.k12.ca.us/

1. Conference with real property negotiator (Government Code: 54956.8) Property: Gunner Ranch West, Madera, Ca. Agency Negotiator: Ms. Megan Macy, Lozano Smith Negotiating parties: Golden Valley USD and Gunner Ranch West Representatives Under Negotiation: Draft Proposed Agreement Correspondence

2. Public Employee Performance Evaluation (Government Code: 54957) Unrepresented Employees: Chief Business Official and Assistant Superintendent

3. Conference with Labor Negotiators (Government code section 54957.6) Agency Designated Representative: Board President Unrepresented Employees: Superintendent; Assistant Superintendent; and Chief Business Official.

4. Public Employee Discipline/Dismissal/Release (Government Code: 54957) 5. Certificated Personnel: Employment/Discipline/Dismissal/Release (Government Code: 54957)

Appointment: Chemistry/Physics Teacher Resignation(s) 39 Month Rehire List: 3

6. Classified Personnel: Employment/Discipline/Dismissal/Release (Government Code: 54957) Appointment: Yard Duty Appointment: Cheer Coach Resignation(s)

7. Conference with Labor Negotiators (Government Code: §54957.6). Agency designated representatives: Superintendent Sarah Koligian, Employee Organization: CSEA

7:00 PM OPEN SESSION D. The Board RECONVENED from Closed Session at 7:27 p.m. and reported no action taken. President Toole

noted the Board would be going back into closed session at the end of the meeting. E

. PLEDGE OF ALLEGIANCE TO THE FLAG

F. APPROVAL OF THE AGENDA The Board moved to approve the agenda. (Diaz/Kelly) Ayes: 5 Nays: 0

G. SPOTLIGHT ON SUCCESSES There were no Spotlights on Successes. H. BOARD/SUPERINTENDENT COMMENTS

The Board congratulated the staff at all of the school sites on successful graduation ceremonies noting the first ceremony for Children’s Hospital students.

I. COMMUNICATIONS FROM THE PUBLIC

Sharon Green spoke to the hiring of a new Superintendent noting the District should find someone who would stay long term and work well with both the board and community. She also noted the past Superintendents have all done a good job but would like to see someone stay for a long time.

J. ACTION ITEMS

1. APPROVAL, Terra Verde Renewable Partners Agreement for Solar. [Monreal] Dr. Brown provided an overview of the solar project process and immediate next steps which include finalizing the feasibility study and submitting the PG&E solar rebate applications. The Board clarified Terra Verde’s role in analyzing solar options for the district along with the cost of a solar project and potential long term savings. Warren Parr stated utilizing green energy could be more expensive than fossil fuels. The Board moved to approve the Terre Verde Renewable Partners Agreement for solar. (Kelly/Freeman) Ayes: 5 Nays: 0 2. APPROVAL, Gift(s) to the Golden Valley Unified School District. [Monreal]

Monetary gift to the ASB Key Club from the Golden Valley Chamber of Commerce. Library book donation to the Sierra View Library from the Sierra View Parent Teacher Club.

The Board moved to approve the gift(s) to the District as presented. (Diaz/Kelly) Ayes: 5 Nays: 0

CONSENT AGENDA - 1

3. APPROVAL, Construction change to kindergarten restroom plans associated with the Sierra View Modernization Project. [Monreal] Mr. Monreal provided an overview of the changes to the restroom in the Kindergarten building which would divide the bathroom into two rooms; one for boys and one for girls. The cost is approximately $25,000.00 and will be taken from the contingency fund. The Board moved to approve the construction change to kindergarten restroom plans associated with the Sierra View Modernization Project. (Diaz/Crumpton) Ayes: 4 Nays: 0 Abstain: 1 (Kelly was the abstaining vote) 4. RATIFY, 2011/2012 Madera County School Boards Association proposed budget. [Koligian] Superintendent Koligian presented the Madera County School Boards Association proposed budget noting the cost to the District for 2011/2012 would be $300.00 which is the same as the 2010/2011 school year. The Board moved to ratify the 2011/2012 Madera County CSBA budget. (Diaz/Freeman) Ayes: 5 Nays: 0 5. APPROVAL, new/revised Board Policies [Koligian/Alvarado]:

Revised BP 1100 Communication with the Public New BP 1150 Commendations & Awards New BP 1160 Political Processes Revised BP 1250 Visitors & Outsiders New BP/AR 3260 Fees and Charges New BP 3516.5 Emergency Schedules Revised BP 4020 Drug and Alcohol Free Workplace New BP 4158 Employee Security Revised BP 5127 Graduation Ceremonies & Activities Revised BP 5131.7 Weapons & Dangerous Instruments Revised BP 5141.21 Administration of Medicine to Students Revised BP 5145.3 Nondiscrimination Harassment Revised BP 5145.11 Questioning & Apprehension Revised BP 6145 Extracurricular & Co-curricular Activities Revised BP 6145.2 Athletic Competitions New BP 6146.4 Differential Graduation Revised BP 6158 Independent Study Revised BP 6161.1 Selection & Evaluation of Instructional Materials New BP 6162.5 Student Assessment Revised BP 6173.1 Education for Foster Youth New BP 6173.2 Education of Children of Military Families Revised BB 9123 Clerk Revised BB 9140 Board Representatives Revised BB 9323.2 Actions by the Board

Superintendent Koligian presented the new and revised policies to the Board noting the requested revision to Board Policy 1100 Communication with the Public. The Board moved to approve the new and revised Board Policies as presented. (Kelly/Diaz) Ayes: 5 Nays: 0

K. INFORMATIONAL ITEMS

1. Receive request to approve the Measure S Citizen’s Bond Oversight Committee Annual Report. Mr. Monreal introduced Mr. Osborn who provided a brief overview of the 2010/2011 Annual Report noting there was no inappropriate management of Measure S Funds. The Board asked Mr. Osborn if he felt the oversight committee was important. Mr. Osborn stated the committee adds credibility to the bond process and provides the community with assurances that someone is watching over their tax dollars. Superintendent Koligian thanked Mr. Osborn for his leadership of on the committee and keeping the members focused. This item will return to the Board for action on June 27, 2011. 2. Receive information and update on facilities. [Monreal] Mr. Monreal provided an update of the Sierra View Modernization Project requesting parameters for District staff to make decisions on the project due to the short construction timelines. The Board provided parameters to staff to make decisions on the Sierra View Modernization Project staying within the approved GMP project price.

CONSENT AGENDA - 1

The Board and District staff also discussed the request to use the potential tree removal at Sierra View as a fundraiser for the LHS Ag Group. District staff stated they would contact Sierra View first to make sure they do not want to use the trees as a potential fund raiser. Mr. Reitz also stated the contractor removing the trees should also be notified because sometimes the removal of the trees are a part of their bid. 3. Receive request to adopt the 2011/2012 Budget. [Monreal] Mr. Monreal provided an update on the effects of the Governor’s May Revise Budget to Golden Valley. The 2011/2012 adopted Budget will return to the Board for a Public Hearing and adoption on June 27, 2011. 4. Receive request to approve new Board Policy 3100 Budget. [Monreal] Mr. Monreal provided an overview of new Board Policy 3100 Budget which includes new reporting mandates. This item will return to the Board for action on 6/27/2011. 5. Receive request to approve CPRS – Inventory Services and Web Based Asset Management System. [Monreal] Mr. Monreal presented the CPRS – Inventory Services and Web Based Asset Management System which represents a lower cost than the AssetMaxx contract which was previously proposed. The Board discussed the AssetMaxx contract that was approved in July 2010 and the level of participation from the Business Office staff at that time. The Board also requested a copy of the contract for review at the next Board Meeting. This item will return for action on June 27, 2011.

6. Receive the 2009/2010 Fitness-gram Results [Alvarado] Mr. Alvarado presented the 2009/2010 Fitness-gram results noting there would be additional focus on the fitness test for the 2011/2012 school year due to the unsatisfactory scores presented. The Board moved to extend the meeting to 10:30 p.m. (Diaz/Crumpton) Ayes: 5 Nays: 0 7. Receive request to approve the Consolidated Application, Part I. [Alvarado] Mr. Alvarado provided an overview of the Consolidated Application Part I. This item will return to the Board for action on June 27, 2011.

8. Receive request to approve the Madera County Office of Education, Educational Resources Contract for the 2011/2012 school year. [Alvarado] Mr. Alvarado presented the Madera County Office of Education ERS contract for the 2011/2012 school year noting the addition of Tumble Books to the contract. This item will return to the Board for action on June 27, 2011.

9. Receive request to approve revised Board Policy 5132 Dress and Grooming. [Alvarado] The Board reviewed the revisions to Board Policy 5132 Dress Grooming as requested by the committee. This item will return to the Board for action on June 27, 2011. 10. Receive request to approve revised job description Library Media Technician. [Koligian] Superintendent Koligian presented the revisions to the Library Media Technician job description which has been approved by the CSEA union. This item will return to the Board for action on June 27, 2011.

L. CONSENT AGENDA

ALL CONSENT AGENDA items are considered to be routine and are acted on by the Board of Trustees in one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event, the item(s) will be considered following the approval of the Consent Agenda. It is understood that the Superintendent recommends approval of all consent agenda items. Each item on the consent calendar approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended. 1. APPROVAL, Minutes from Regular Board Meeting 5/23/11 and Special Board Meetings 5/26/11.

[Koligian] 2. APPROVAL, Accounts Payable, Warrant List Report for the month of May. [Monreal] 3. APPROVAL, Accounts Receivable Report for the month of May. [Monreal] 4. APPROVAL, Payroll Report for the month of May. [Monreal] 5. APPROVAL, 2011/2012 Designation of California Interscholastic Federation (CIF) Representatives to

League. [Alvarado]

CONSENT AGENDA - 1


6 RATIFY, Lease/Leaseback contract with Harris Construction for the Sierra View Modernization Project. [Monreal]

7. RATIFY, Change in Scope to Taylor Teter Partnership for relocatable and kindergarten restroom revisions. [Monreal]

8. APPROVAL, revised 2008-2013 Golden Valley Unified School District Local Education Agency (LEA) Plan. [Alvarado]

9. APPROVAL, revised Certificated/Classified Management Salary Schedule for the 2011/2012 school year. [Koligian]

The Board moved to approve the Consent Agenda. (Crumpton/Kelly) Ayes: 5 Nays: 0

M. BOARD/SUPERINTENDENT’S COMMENTS/CONCERNS The purpose of this agenda item is to alert the public of future District business.

The Board requested an update on interdistrict transfers. The Board asked if microwaves could go back into the classrooms.

N. ADVANCE PLANNING 1. Review and update Board 12-month calendar.

6/27/11 Regular Board Meeting

The Board ADJOURNED back into CLOSED SESSION. President Toole noted there would be no action taken and reported out after closed session. The Board RECONVENED and reported no action taken during Closed Session. ADJOURNMENT The Board adjourned at 10:45 p.m.

Sarah Koligian, Superintendent

“Growing a District of Excellence”

CONSENT AGENDA - 1

Golden Valley USD Strategic Plan Goals:

Instruction and AssessmentCommunicationSafetyFacilitiesFinances

The Board and Superintendent attended the first promotion ceremony for the students at Children’s Hospital of Central California on June 2, 2011. Pictured: Joy Hurt, Kathy Kochakis, Sarah Koligian, Jeoffrey, Brian Freeman, Kathleen Crumpton, Mark Toole and Kristi Fisher.





SPECIAL MEETING www.gvusd.k12.ca.us

GVUSD District Office, Conference Room 2 · 37479 Avenue 12, Madera CA MONDAY, JUNE 20, 2011


MINUTES

6:00 PM A. OPEN SESSION 1. CALL TO ORDER by President Toole at 6:05 p.m.

2. ATTENDANCE ARRIVE LEAVE ABSENT Mark Toole, President X Mike Kelly, Clerk X Mona Diaz, Trustee X Brian Freeman, Trustee X Kathleen Crumpton, Trustee X Sarah Koligian, Superintendent X Andy Alvarado, Asst. Superintendent X Jim Monreal, Chief Business Official X B. PUBLIC COMMENT ON CLOSED SESSION ITEMS There were no public comments. C. CLOSED SESSION The Board adjourned to a conference room for closed session to discuss the following:

1. Public Employee Appointment/Employment (Government Code: 54957) 1. Superintendent 2. Certificated Personnel: Employment/Discipline/Dismissal/Release (Government Code: 54957) 3. Classified Personnel: Employment/Discipline/Dismissal/Release (Government Code: 54957) 4. Conference with Labor Negotiators (Government code: 54957.6)

Agency Designated Representative: Board President

CONSENT AGENDA - 1

http://www.gvusd.k12.ca.us/


Unrepresented Employees: Assistant Superintendent; and Chief Business Official. OPEN SESSION D. The Board RECONVENED from Closed Session at 8:15 p.m. and reported no action taken. E. PLEDGE OF ALLEGIANCE TO THE FLAG F. APPROVAL OF THE AGENDA The Board moved to approve the agenda. (Kelly/Diaz) Ayes: 5 Nays: 0 G. ACTION ITEMS

1. APPROVAL, Superintendent’s Employment Contract. Mr. Warren Parr spoke in favor of the Board appointing Mr. Alvarado as the new Superintendent noting his qualifications and the savings the district would incur by not hiring a firm to do a superintendent search. The Board stated Mr. Alvarado has done a good job for the District. The Board moved to approve the Superintendent’s Employment Contract with Mr. Andy Alvarado. (Diaz/Kelly) Ayes: 4 Nays: 1 (Crumpton was the nay vote). Mrs. Crumpton stated she was in favor of Mr. Alvarado but wanted the salary to be $125,000.00 instead of $130,000.00.

The Board ADJOURNED TO CLOSED SESSION at 8:25 p.m. noting there would be no action taken. H. CLOSED SESSION The Board adjourned to a conference room for closed session to discuss the following:

1. Certificated Personnel: Employment/Discipline/Dismissal/Release (Government Code: 54957) 2. Classified Personnel: Employment/Discipline/Dismissal/Release (Government Code: 54957) 3. Conference with Labor Negotiators (Government code: 54957.6)

Agency Designated Representative: Board President Unrepresented Employees: Assistant Superintendent; and Chief Business Official.

OPEN SESSION I. The Board RECONVENED from Closed Session and reported no action taken. J. ADJOURNMENT The Board adjourned at 9:45 p.m.

Sarah Koligian, Superintendent

“Growing a District of Excellence”

CONSENT AGENDA - 1



TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: THE MEASURE S CITIZENS’ BOND OVERSIGHT COMMITTEE ANNUAL REPORT Included in the Board binder is the Measure S Citizen’s Bond Oversight Committee Annual Report. Background Information: With the passage of Proposition 39, Education Code Section 15278 requires the District to establish and appoint members to an independent citizen oversight committee comprised of seven members. The role of the committee is to review and monitor Measure S revenues and expenditures. Current Considerations: Receive the Annual Report of the 2006 General Obligation Bond Oversight Committee for the period ending June 30, 2011 by Chairman Ron Osborn. Included in this report is the Audit Report as conducted by Borchardt, Corona and Faeth Accountancy Corporation for the fiscal year ending June 30, 2010. Financial Implications: None for consideration. Golden Valley Strategic Plan Facilities Objective 8: To keep the parents and community informed regarding issues related to bond funds. Therefore it is: RECOMMENDED: That the Board approve the

Measure S Citizens’ Bond Oversight Committee Annual Report

SUBMITTED BY: Sarah Koligian Superintendent

PREPARED BY: Jim Monreal, Chief Business Officer

CONSENT AGENDA - 2

Golden Valley Unified School District

2006 General Obligation (Measure “S”)

Citizen’s Bond Oversight Committee

We, the members of the Golden Valley Unified School District 2006 General Obligation Bond Oversight Committee (the Committee), submit this report to the Board of Trustees (the School Board) of the Golden Valley Unified School District (GVUSD, the District). This report is presented as required by Education Code Section 15280(b) and covers the activities of the Committee since being established through School Board Resolution #2006-10, and approved on January 16, 2007. Since the Committee's last report to the Board of Trustees dated June 28, 2010, the Committee has held meetings on September 9, 2010, November 15, 2010, March 10, 2011, and June 9, 2011. At each of these meetings the Committee received a report by staff of the District regarding the status of the projects being funded by Measure “S” funds. Copies of the minutes of our meetings and any project status reports are also attached herein. At the meeting held on September 9, 2010, Chairman Osborn reaffirmed the complete Committee and requested that Superintendent Koligian present the slate of members to the Board for its approval. The recommended Committee members were approved during the October 25, 2010, GVUSD Board meeting. Mr. Monreal, GVUSD CBO, provided an updated expense

CONSENT AGENDA - 2

Golden Valley Unified School District Measure “S” Citizen’s Oversight Committee 2010 – 2011 Annual Report Page 2 report for all District projects funded through Measure “S” Bond funds. Mr. Monreal detailed some of the delays and issues facing the District with regards to the LHS Stadium project. On the other hand, Mr. Monreal added that the progress of the LHS Science Wing was on schedule and that classes were anticipated to be held in this building beginning in January. Mr. Monreal’s report included a brief summary as to the loss incurred by the Madera County Investment pool to be substantial and that the direct impact to GVUSD was approximately $100,000. Available bond funds as of this meeting were projected to be roughly $1.3 Million and these would be substantially dedicated to the Sierra View Modernization project. Chairman Osborn shared his desire to confirm that the efforts of the Committee were being fully utilized. To this end, he indicated that he would be present as a guest during the October Clovis Unified School District’s Citizen Oversight Committee meeting and would be looking for anything that might be a helpful addition to the Measure “S” Bond Oversight Committee. The November 15, 2010, meeting was held at the new LHS Science Wing and a tour of the facility was given to the Committee. The Committee once again received financial reports from District staff on the cost breakdown of the projects funded by Measure “S” Bond funds. Mr. Monreal indicated that the next District project to be funded by Measure “S” bond money would be the modernization of Sierra View. However, a facilities workshop, scheduled for February of 2011, would provide the community members with details of other “potential” District projects. At this time, it was noted that both the LHS Stadium and Science Wing

CONSENT AGENDA - 2

Golden Valley Unified School District Measure “S” Citizen’s Oversight Committee 2010 – 2011 Annual Report Page 3 projects were nearing completion. The Committee discussed various positive comments from the community and how the ribbon cutting ceremony for the Stadium was much anticipated. The Oversight Committee had its third meeting of the year on March 10, 2011. Chairman Osborn reviewed the steps to be taken in preparation for presenting the Annual Report to the Board of Trustees in June. Mr. Monreal advised that he would be forwarding the Proposition 39 (Measure S) Bond Audit to the Committee for review. District staff once again gave a financial overview of the Sierra View Modernization project and that CDE approval was made, but that DSA approval was yet to be received. Scope of the modernization work, estimated timelines, and maximizing projected State matching funds were all topics discussed during this meeting. Other potential projects which may be funded by Measure “S” money include, but are not limited to an Ag Farm and a solar energy project. The Committee inquired as to several items on the list of expenses and Mr. Monreal clearly outlined to whom those funds were paid and for what reason. At the request of many community members, the Committee asked District staff to address several questions pertaining to the future of Measure “S” funds and how we would be able to access more of the $70 Million bond that was yet to be utilized. Chairman Osborn concluded this meeting with a request that the Committee members assist the District with attracting three members who would fill the vacancies of three seated members that will be termed out effective July 1, 2011.

CONSENT AGENDA - 2

Golden Valley Unified School District Measure “S” Citizen’s Oversight Committee 2010 – 2011 Annual Report Page 4 On June 9, 2011, the Committee reconvened for its final meeting of 2010 - 2011 to review updates of all planned, or progressing GVUSD projects. Anticipated financial changes due to current economic conditions were discussed. GVUSD staff presented the Proposition 39 Performance and Financial Audits from Borchardt, Corona and Faeth Accountancy Corporation, and a complete and thorough discussion ensued. There are two Committee positions that have reached the end of their two year terms, and it is expected that these two positions will be reappointments. Additionally, there are three individuals who have served this Oversight Committee for four consecutive year and cannot be reappointed. Their replacements have been recommended and a complete Committee, with all positions filled, will be discussed and subsequently presented to the GVUSD Board of Trustees for approval. As of the date of this report, the Committee is not aware of any matters that might represent inappropriate Measure “S” Fund allocations. The Committee wishes to thank those members of the District staff who have worked with us to manage the review process on an ongoing basis. We appreciate this opportunity to serve the students, parents, residents, voters and taxpayers of the District. The Committee looks forward to continuing its efforts of ensuring that Measure "S" bond funds are spent as intended, and to keep the community informed accordingly.

CONSENT AGENDA - 2

CONSENT AGENDA - 2


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: THE 2011-12 CONSOLIDATED APPLICATION PART I Included in the Board binder is the 2011-12 Consolidated Application Part I. Please bring the copy provided to you on June 13, 2011 to help reduce copying costs. Background: The Consolidated Application (Con App) is used by the California Department of Education (CDE) to distribute categorical funds from various state and federal programs to county offices, school districts, and direct-funded charter schools throughout California. Current Considerations: Annually, in June, each local educational agency (LEA) must submit Part I of the application to document participation in these programs and provide assurances that the district will comply with the legal requirements of each program. Fiscal Implications: Program entitlements are determined by formulas contained in the laws that created the programs. Golden Valley Strategic Plan Finances Goal 1: To maintain and improve Golden Valley’s financial viability. Therefore it is: RECOMMENDED: That the Board approve the 2011-12

Consolidated Application Part 1 SUBMITTED BY: Mrs. Sarah Koligian Superintendent PREPARED BY: Mr. Andrew G. Alvarado, Assistant Superintendent

CONSENT AGENDA - 3

CONSENT AGENDA - 3


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: THE MADERA COUNTY OFFICE OF EDUCATION EDUCATIONAL RESOURCES AND SERVICES CONTRACT FOR 2011-12 Included in the Board binder is the Madera County Office of Education Educational Resources and Services Contract for 2011-2012. Background: Madera County Office of Education Educational Services and Library Media Services provides weekly delivery and pick up services at school sites, offers instructional resources materials, access to equipment in the Center at MCOE, on-line resources on the uPortal and professional support for teachers, library technicians and library media teachers in the district. Current Considerations: This is an ongoing yearly contract unless the Board notifies the County by January 1st of any year that they do not want to participate in the next school year. According to Ms. Lewis, Library Media Specialist, these services are an important learning tool for staff and students to use. Fiscal Implications: Cost is $5.15. per ADA for service from August 18, 2011 through June 1, 2012 for general services. This cost has not increased for several years. Additional services including Brain Pop for grades 3 – 12, TumbleBooks for Grades K-8, and e-library for grades 9-12 are $2,624.00. Total fiscal implication is $12,203.00 with payments due to MCOE quarterly. This represents a $174.00 increase in costs from 2010-11. Golden Valley Strategic Plan Instruction and Assessment:

Goal 5: To provide appropriate technological tools to infuse technology across the curriculum as evidenced by observations and lesson plans

Therefore it is: RECOMMENDED: That the Board approve the Madera

County Office of Education Educational Resources and Services Contract for 2011/2012

SUBMITTED BY: Mrs. Sarah Koligian Superintendent PREPARED BY: Mr. Andrew G. Alvarado, Assistant Superintendent

CONSENT AGENDA - 4

CONSENT AGENDA - 4


GOLDEN VALLEY UNIFIED SCHOOL DISTRICT TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: REVISED JOB DESCRIPTION LIBRARY MEDIA TECHNICIAN Included in the Board Binder is a request to approve revised classified job description Library Media Technician.

Background: When Golden Valley Unified School District was first established, job descriptions were put into place. Since then the district has grown and positions have evolved into greater responsibilities or new job descriptions have been created to better meet site needs. This job description has been reviewed and approved by the CSEA Bargaining Unit. The revisions to the existing job description have been shaded in gray. Current Considerations: The job description for Library Media Technician accurately reflects the duties and responsibilities of this position. Fiscal Implications: None. Therefore it is: RECOMMENDED: That the Board approve

revised job description Library Media Technician

.

SUBMITTED BY: Sarah Koligian Superintendent PREPARED BY: Sarah Koligian, Superintendent

CONSENT AGENDA - 5

Library Media Technician Page 1 of 2

Position Description

LIBRARY MEDIA TECHNICIAN

DEFINITION: Under the direction of the site principal and working in conjunction with the Library Media Teacher, develop a fully functional library media center in keeping with the Model School Library Standards for California Public Schools. ESSENTIAL DUTIES AND RESPONSIBILITIES: Oversees the general operation of the school library media center including the circulation,

shelving, processing, and inventory of all library materials and equipment Maintains an orderly and visually appealing learning environment Manages the site’s automated circulation system Performs clerical duties including the generation and distribution of fines notices for overdue/lost items,

correspondence, preparation of periodic statistical reports, and computer record keeping of patrons and materials Develops and maintains the library/media collection according to the GVUSD Materials Selection Policy (Exhibit

6163.1). Provides basic instruction and assistance in the use of the library and its materials Assists teachers and students in the use of information and communication technologies Assists teachers’ instructional programs in the library Trains, supervises, and provides work direction for student aides and parent volunteers Processes, distributes, collects, inventories, and maintains the site textbook collection, which includes all state

allocated textbooks and district adopted supplementary materials Seeks professional growth, including ongoing familiarity with library standards and ethics, advances in library

services, curriculum standards, library materials, library techniques, and technological advances through professional associations and other means

Facilitates reading incentive and comprehension programs for students by recommending appropriate library materials, planning promotional activities, storytelling, and presenting book talks

Manages the Accelerated Reader program (elementary sites only) Coordinates library fundraising activities as needed Performs delegated duties as assigned Assisting with testing materials, as necessary QUALIFICATIONS: Knowledge and Abilities of:

Knowledge of Dewey Decimal Classification (DDC) System, library terminology, and GVUSD Library policies and procedures

Knowledge of general office procedures and proper English grammar and spelling Knowledge of record-keeping Knowledge of modern office methods and procedures Knowledge of computer systems and skills Ability to manage and maintain the library collection, making independent decisions, and working with minimal

supervision Ability to maintain current and accurate records and prepare usage statistics and reports Ability to understand and carry out oral and written instructions

CONSENT AGENDA - 5

Library Media Technician Page 2 of 2

Ability to interpret, apply and explain rules, regulations, policies, and procedures Ability to maintain complex files and records Ability to assist classroom teachers and students with special projects and use of the library Ability to plan, organize, and complete work within designated schedules and timelines Ability to cope with high-volume periods of stress requiring technical skills, accuracy, speed, and tact Ability to maintain discipline and order among students using the library Ability to maintain confidentiality of school-related information Ability to relate positively to and maintain a cooperative relationship with students, staff, parents, and the

community Ability to present a positive image for Golden Valley Unified School District

Education and Experience High school diploma Minimum one year working with children in a school or equivalent youth-related activities AA degree or equivalent of two years of college Enrollment in or completion of library technician certificate from a community college

Licenses and Certificates:

Valid California Class C driver’s license. WORKING CONDITIONS: Environment:

Library environment; constant interruptions Physical Abilities: Hearing and speaking to exchange information and make presentations Dexterity of hands and fingers to operate a computer keyboard Seeing to read a variety of materials Sitting or standing for extended periods of time Bending, reaching, stooping, and moderate lifting of library materials Pushing and pulling carts Reaching horizontally and above the shoulders to shelve and reach books Hazards: Occasional management of inappropriate student behavior. REPORTS TO: Site Principal FLSA: Non-exempt BOARD APPROVAL: DRAFT

CLASSIFICATION: Classified WORK YEAR: 10 months, Large School 450 enrollment plus 9 months, Small School less than 450 enrollment SALARY: Range 34 FUNDING: General Fund

CONSENT AGENDA - 5



TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: NEW BOARD POLICY 3100 BUDGET Included in the Board Binder is Board Policy 3100 Budget Background: The Fund Balance Policy is intended to provide guidelines during the preparation and execution of the annual budget to ensure that sufficient reserves are maintained for unanticipated expenditures or revenue shortfalls and has been integrated into BP 3100 Business and Noninstructional Operations. This change is being presented due to changes in the Government Accounting Standards Board (GASB) Statement 54 for Fund Balance Reporting and Governmental Fund Type Definitions. Current Considerations: The Fund Balance consists of five categories: Nonspendable, Restricted, Committed, Assigned, and Unassigned.

Nonspendable Fund Balance consists of funds that cannot be spent due to their form (e.g. inventories and prepaids) or funds that legally or contractually must be maintained intact.

Restricted Fund Balance consists of funds that are mandated for a specific purpose by external parties, constitutional provisions or enabling legislation.

Committed Fund Balance consists of funds that are set aside for a specific purpose by the district’s highest level of decision making authority (governing board). Formal action must be taken prior to the end of the fiscal year. The same formal action must be taken to remove or change the limitations placed on the funds.

Assigned Fund Balance consists of funds that are set aside with the intent to be used for a specific purpose by the district’s highest level of decision making authority or a body or official that has been given the authority to assign funds. Assigned funds cannot cause a deficit in unassigned fund balance.

Unassigned Fund Balance consists of excess funds that have not be classified in the previous four categories. All funds in this category are considered spendable resources. This category also provides the resources necessary to meet unexpected expenditures and revenue shortfalls. These changes are to take effect with the June 30, 2011 Unaudited Actuals. Due to state software, the entries will have to be completed by external auditors.

Fiscal Implications: There are no fiscal implications. Golden Valley Strategic Plan Vision Golden Valley Unified School District is committed to creating and maintaining an innovative learning community based in excellence. Communication

Goal 1: To effectively communicate within the global learning community

Therefore it is: RECOMMENDED: That the Board approve new Board

Policy 3100 Budget

SUBMITTED BY: Mrs. Sarah Koligian Superintendent

PREPARED BY: Mr. Jim Monreal, Chief Business Official

CONSENT AGENDA - 6

Business and Noninstructional Operations Page 1 BUDGET NEW BOARD POLICY The Governing Board recognizes its critical responsibility for adopting a sound budget for each fiscal year which is aligned with the district's vision, goals, and priorities. The district budget shall guide administrative decisions and actions throughout the year and shall serve as a tool for monitoring the fiscal health of the district. (cf. 0000 - Vision) (cf. 3000 - Concepts and Roles) (cf. 3300 - Expenditures and Purchases) (cf. 3460 - Financial Reports and Accountability) (cf. 9000 - Role of the Board) The district budget shall show a complete plan and itemized statement of all proposed expenditures and all estimated revenues for the following fiscal year, together with a comparison of revenues and expenditures for the current fiscal year. The budget shall also include the appropriations limit and the total annual appropriations subject to limitation as determined pursuant to Government Code 7900-7914. (Education Code 42122) Budget Development and Adoption Process The Superintendent or designee shall establish an annual budget development process and calendar in accordance with the single budget adoption process described in Education Code 42127(i). He/she shall annually notify the County Superintendent of Schools of the district's decision to use the single budget adoption process in the subsequent year. In order to provide guidance in the development of the budget, the Board shall annually establish budget priorities based on identified district needs and goals and on realistic projections of available funds. The Superintendent or designee shall oversee the preparation of a proposed district budget for approval by the Board and shall involve appropriate staff in the development of budget projections. The Board encourages public input in the budget development process and shall hold public hearings and meetings in accordance with Education Code 42103 and 42127. (cf. 9320 - Meetings and Notices) (cf. 9322 - Agenda/Meeting Materials) (cf. 9323 - Meeting Conduct) The budget that is formally adopted by the Board shall be in the format prescribed by the Superintendent of Public Instruction. The Superintendent or designee may supplement this format with additional information as necessary to effectively communicate the budget to the Board, staff, and public.

CONSENT AGENDA - 6

Business and Noninstructional Operations Page 2 BUDGET Budget Advisory Committee The committee shall develop recommendations during the budget development process and its duties shall be assigned each year based on district needs. All recommendations of the committee shall be advisory only and shall not be binding on the Board or the Superintendent or designee. (cf. 1220 - Citizen Advisory Committees) (cf. 2230 - Representative and Deliberative Groups) (cf. 3350 - Travel Expenses) (cf. 9130 - Board Committees) (cf. 9140 - Board Representatives) Budget Criteria and Standards In developing the district budget, the Superintendent or designee shall analyze criteria and standards adopted by the State Board of Education which address estimation of funded average daily attendance (ADA), projected enrollment, ratio of ADA to enrollment, projected revenue limit, salaries and benefits, other revenues and expenditures, facilities maintenance, deficit spending, fund balance, and reserves. The budget review shall also identify supplemental information regarding contingent liabilities, use of one-time revenues for ongoing expenditures, use of ongoing revenues for one-time expenditures, contingent revenues, contributions, long-term commitments, unfunded liabilities, and the status of labor agreements. (Education Code 33127, 33128, 33129; 5 CCR 15440-15451) The Board shall establish and maintain a general fund reserve for economic uncertainty that meets or exceeds the requirements of law. (Education Code 33128.3; 5 CCR 15450) The Board may establish other budget assumptions or parameters which may take into consideration the stability of funding sources, legal requirements and constraints on the use of funds, anticipated increases and/or decreases in the cost of services and supplies, categorical program requirements, and any other factors necessary to ensure that the budget is a realistic plan for district revenues and expenditures. (cf. 2210 - Administrative Discretion Regarding Board Policy) (cf. 3110 - Transfer of Funds) Authority to Commit Funds The district’s governing board serves as the district’s highest level of decision making authority and will have sole authority for establishing constraints on the use of governmental fund balances classified as Committed. Formal board action to establish, modify or rescind fund balance Commitments will require either board approved policy designations or a majority approved resolution acted on before June 30th of each fiscal year. Committed funds cannot be used for any other purpose unless likewise modified by formal action of the board. The Committed amount subject to the constraint may be determined after June 30th.

CONSENT AGENDA - 6

Business and Noninstructional Operations Page 3 BUDGET This policy does hereby Commit all Unassigned Fund Balances in the following funds for the identified purposes:

Fund 11x Adult Education Fund – Committed for the purpose of adult education programs.

Fund 14x Deferred Maintenance Fund – Committed for the purpose of deferred maintenance expenditures as enumerated under Education Code Section 17582 (a)

Authority to Assign Funds The district’s governing board has sole authority to set aside funds as Assigned for an intended purpose. No authority for establishing or modifying Assigned Fund Balances is delegated. Governing board approval for the establishment or modification of Assigned Fund Balances will occur by approved board policy or incorporation within state required budget and annual unaudited financial documents formally approved by board action. This policy does hereby Assign all Unassigned Fund Balances in the following funds for the identified purposes:

Fund 15x Pupil Transportation Equipment Funds – Assigned for the acquisition, rehabilitation, or replacement of assets used in the transportation department.

Fund 17x Special Reserve Fund for Other Than Capital Outlay Projects - Assigned for the accumulation of general fund moneys for facility maintenance.

Fund 20x Special Reserve Fund for Postemployment Benefits – Assigned for the purpose of payment of Other Post Employment Benefits obligations of the district.

Order of Expenditure of Funds When expenditures are incurred for purposes for which both restricted and unrestricted fund balances are available, Restricted Fund Balance will be considered to have been spent first. When expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications can be used, Committed amounts should be reduced first, followed by Assigned amounts and then Unassigned amounts. Minimum Unassigned Fund Balance Unassigned Fund Balance is the residual amount of fund balance in the general fund. It represents the resources available for future spending. An appropriate level of Unassigned Fund Balance should be maintained in the general fund in order to cover unexpected expenditures and revenue shortfalls.

CONSENT AGENDA - 6

Business and Noninstructional Operations Page 4 BUDGET The district is determined to maintain a prudent level of financial resources to protect against the need to reduce service levels because of temporary revenue shortfalls or unpredicted one-time expenditures. Therefore, the district will maintain an Unassigned Reserve for Economic Uncertainties consisting of unassigned amounts equal to no less than prescribed for fiscal solvency review purposes pursuant to Education Code Section 33127. In the event that the balance drops below the established minimum level, the district’s governing board will develop a plan to replenish the fund balance to the established minimum level within two years. Long-Term Financial Obligations The district's current-year budget and multi-year projections shall include adequate provisions for addressing the district's long-term financial obligations, including, but not limited to, long-term obligations resulting from collective bargaining agreements, financing of facilities projects, unfunded or future liability for retiree benefits, and accrued workers' compensation claims. (cf. 4141/4241 - Collective Bargaining Agreement) (cf. 4143/4243 - Negotiations/Consultation) (cf. 4154/4254/4354 - Health and Welfare Benefits) (cf. 7210 - Facilities Financing) (cf. 9250 - Remuneration, Reimbursement and Other Benefits) Budget Amendments Whenever revenues and expenditures change significantly throughout the year, the Superintendent or designee shall recommend budget amendments to ensure accurate projections of the district's net ending balance. When final figures for the prior-year budget are available, this information shall be used as soon as possible to update the current-year budget's beginning balance and projected revenues and expenditures. In addition, budget amendments shall be submitted for Board approval when the state budget is adopted, collective bargaining agreements are accepted, district income declines, increased revenues or unanticipated savings are made available to the district, program proposals are significantly different from those approved during budget adoption, interfund transfers are needed to meet actual program expenditures, and/or other significant changes occur that impact budget projections. Legal Reference: EDUCATION CODE 1240 Duties of county superintendent of schools 33127-33131 Standards and criteria for local budgets and expenditures 35035 Powers and duties of superintendent 35161 Powers and duties, generally, of governing boards 42103 Public hearing on proposed budget; requirements for content of proposed budget 42122-42129 Budget requirements 42130-42134 Financial certifications

CONSENT AGENDA - 6

Golden Valley Unified School District BP 3100 Business and Noninstructional Operations Page 5 BUDGET 42140-42141 Disclosure of fiscal obligations 42602 Use of unbudgeted funds 42605 Tier 3 categorical flexibility 42610 Appropriation of excess funds and limitation thereon 44518-44519.2 Chief business officer training program 45253 Annual budget of personnel commission 45254 First year budget of personnel commission GOVERNMENT CODE 7900-7914 Appropriations limit CODE OF REGULATIONS, TITLE 5 15060 Standardized account code structure 15440-15451 Criteria and standards for school district budgets Management Resources: CSBA PUBLICATIONS Maximizing School Board Governance: Budget Planning and Adoption, 2006 Maximizing School Board Governance: Understanding District Budgets, 2006 School Finance CD-ROM, 2005 CALIFORNIA DEPARTMENT OF EDUCATION PUBLICATIONS California School Accounting Manual FISCAL CRISIS AND MANAGEMENT ASSISTANCE TEAM PUBLICATIONS Fiscal Oversight Guide for AB 1200, AB 2756 and Subsequent Related Legislation, September 2006 GOVERNMENT FINANCE OFFICERS ASSOCIATION Best Practice: Appropriate Level of Unrestricted Fund Balance in the General Fund, 2009 GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENTS Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions, March 2009 Statement 45, Accounting and Financial Reporting by Employers for Post-employment Benefits Other Than Pensions, June 2004 Statement 34, Basic Financial Statements and Management's Discussion and Analysis - For State and Local Governments, June 1999 WEB SITES CSBA: http://www.csba.org Association of California School Administrators: http://www.acsa.org California Department of Education, Finance and Grants: http://www.cde.ca.gov/fg California Department of Finance: http://www.dof.ca.gov Fiscal Crisis and Management Assistance Team: http://www.fcmat.org Government Finance Officers Association: http://www.gfoa.org Governmental Accounting Standards Board: http://www.gasb.org Legislative Analyst's Office: http://www.lao.ca.gov School Services of California, Inc.: http://www.sscal.com (11/08 11/09) 7/10 GVUSD ADOPTED:

CONSENT AGENDA - 6



TO: MEMBERS OF THE BOARD OF TRUSTEES APPROVAL: REVISED BOARD POLICY & ADMINISTRATIVE REGULATION 5132, DRESS AND GROOMING Included in the Board Binder are revised Board Policy & Administrative Regulation 5132, Dress and Grooming. Please note the revisions to AR 5132 page 2 from the June 13, 2011 Board Meeting. Background: California School Boards Association provides updates to Board Policies on a quarterly basis and provides that information to school districts. Current Considerations: Attached are revisions to current Board Policy and Administrative Regulation 5132 Dress and Grooming. Revisions will be indicated by shading for any additions to language and strike outs for any language that needs to be omitted. The Dress Code is to be reviewed annually by a committee of students, faculty, parents and administration with a revised version being resubmitted to the Governing Board for use during the next school year. The 2010-11 Dress Code Committee consisted of Aaron Black, Learning Director, Liberty High School; Frank Panian, Teacher, Liberty High School, Alexis Jennings, Lead Teacher, Webster Elementary; Joan Forester, Teacher, Ranchos Middle School, Sara Gorman, Attendance Clerk/Parent, Sierra View Elementary/Liberty High; Diana Mendoza, Sherry Noble, and Stephanie Nechay, parents. Fiscal Implications: There are no fiscal implications. Golden Valley Strategic Plan Vision Golden Valley Unified School District is committed to creating and maintaining an innovative learning community based in excellence. Communication

Goal 1: To effectively communicate within the global learning community

Therefore it is: RECOMMENDED: That the Board approve revised Board Policy and Administrative Regulation 5132 Dress and Grooming.

SUBMITTED BY: Mrs. Sarah Koligian

Superintendent PREPARED BY: Mr. Andrew G. Alvarado, Assistant Superintendent

CONSENT AGENDA -7

The Governing Board believes that appropriate dress and grooming contribute to a productive learning environment. The Board expects students to give proper attention to personal cleanliness and to wear clothes that are suitable for the school activities in which they participate. Students' clothing must not present a health or safety hazard or a distraction which would interfere with the educational process. Consistent dress and grooming policy is necessary to maintain order, provide a safe school environment, and promote discipline. Dress or grooming that draw undue attention detract from the educational process and is therefore unacceptable. (cf. 4119.22/4219.22/4319.22 - Dress and Grooming) (cf. 5145.2 - Freedom of Speech/Expression:) Student violations of these regulations are termed willful defiance of the valid authority of the school principal, and the Board directs that the principal may administer any appropriate disciplinary action including suspension. Students and parents/guardians shall be informed about dress and grooming standards at the beginning of the school year and whenever these standards are revised. A student who violates these standards shall be subject to appropriate disciplinary action. (cf. 5144 - Discipline) Gang-Related Apparel The principal, staff and parents/guardians at a school may establish a reasonable dress code that prohibits students from wearing gang-related apparel when there is evidence of a gang presence that disrupts or threatens to disrupt the school's activities. Such a dress code is included as part of the school safety plan and must be presented to the Board for approval. The Board shall approve the plan upon determining that it is necessary to protect the health and safety of the school's students. (cf. 0450 - Comprehensive Safety Plan) (cf. 5136 - Gangs) Legal Reference: EDUCATION CODE 35183 School dress codes; uniforms 32281 School Safety plans 48907 Student exercise of free expression 49066 Grades; effect of physical education class apparel

CONSENT AGENDA -7

Golden Valley Unified School District BP 5132 Students Page 2 Dress and Grooming

CODE OF REGULATIONS, TITLE 5

302 Pupils to be neat and clean entering school 303 Hartzell v. Connell (1984) 35 Cal. 3d 899 304 Arcadia Unified School District v. California Department of Education (1992) 2 Cal.

4th 251 305 Marvin H. Jeglin et al v. San Jacinto Unified School District et al 827 F. Supp. 1459

(C.D. Cal. 1993) (3/92 10/94) 10/96 (6/02) Revised: July 26, 2005 GVUSD Revised: June 30, 2009 GVUSD Reviewed: July 12, 2010 GVUSD Reviewed: June 1, 2011

CONSENT AGENDA -7

Golden Valley Unified School District AR 5132 Students Page 1 Dress and Grooming

The purpose of dress regulations is to help each student set a standard for his/her personal appearance that is appropriate within the accepted standards of Golden Valley Unified School District. All Golden Valley students are expected to demonstrate pride in their personal appearance because it reflects individually on them and collectively on the school they attend. Daily attire need not be expensive to be attractive and entirely acceptable. All apparel must comply with GVUSD Dress Code. The dress code shall be in effect at all school-related activities both on and off campus, including, but not limited to, activities such as dances, award ceremonies, field trips, and athletic events. The Governing Board recognizes that students' mode of dress and grooming is a manifestation of their personal style and individual preference. The board will not interfere with the right of students and their parents to make decisions regarding appearance except when choices affect the educational program of the schools. It is recognized that any apparel that draws undue attention to the wearer creates a safety concern or detracts from the education process and is not acceptable. Good taste and good grooming are a part of learning for both boys and girls. It is a mark of maturity when students can freely choose apparel that demonstrates individuality without deviating from the standard of appropriateness. The Board shall authorize school regulations that prohibit student dress or grooming practices which:

1. Present a hazard to the health or safety of the student himself or others in the school. 2. Cause excessive wear or damage to school property. 3. Prevent the student from achieving his/her own educational objectives because of blocked

vision or hearing or restricted movement. 4. Clothing or styles used by some students to identify groups or gangs whose purpose is to

intimidate or harass. 5. Distract from or otherwise impede the learning process because of their extreme style (e.g.

piercing, unnatural hair color, mohawks) or attire that is too revealing. Each school site, in concurrence with the school site council, may develop additional guidelines stricter than the district’s minimum Dress Code Policy and these regulations. These local rules shall not permit items prohibited herein. Schools are responsible for notifying the students and parents/guardians in a timely manner of their supplemental Dress Code Policy. Exemption to Policy Religious beliefs, when verified, may be grounds for an exemption to a specific portion of the Dress Code Policy. A petition for an exemption from enforcement of a specified portion of the Dress Code Policy may be submitted to the Office of Student Services.

CONSENT AGENDA -7


DRESS CODE The Golden Valley Unified School District Governing Board has adopted the following Dress Code policies. These policies ensure a safe school setting conducive to a positive learning environment.

Shorts/Skirts

1. Shorts, dresses, skorts, and skirts are to be worn no shorter than the extended middle finger tip length, straight arm to the side, of the individual student. They must be hemmed and not be form fitting.

2. Bike shorts (spandex), unhemmed frayed shorts, or shorts with torn and/or revealing holes are unacceptable.

3. GVUSD approved gym shorts may only be worn for physical education activities and athletic practices.

Baggy and Tight Clothing

1. Excessively baggy or oversized pants or shorts are not allowed. Oversized clothing that presents a safety concern is not acceptable.

2. Pants when measured at the middle of the kneecap of the straightened leg cannot exceed 5 inches horizontally. Pants must fit and be worn at the natural waist and not exceed the student’s measured size by more than two sizes. The bottom of the pant leg may not be frayed or drag on the ground. Pants must be hemmed and not stapled, pinned, taped, or rubber banded.

3. Pants may not be excessively form fitting and may never be worn so as to expose undergarments or are a type of undergarment (i.e., leggings).

3. Pants may not be excessively form fitting or a type of undergarment (ie. leggings) and may not be worn so as to expose undergarments.

Gang-Related Apparel

1. Any clothing or apparel that a student or group of students wear to identify themselves for the purpose of harassing, threatening, or intimidating others will not be allowed.

2. Gang-related apparel is not acceptable. If individual schools that have a dress code prohibiting gang-related apparel at school or school activities, the principal, staff and parents/guardians participating in the development of the school safety plan shall define “gang-related apparel” and shall limit this definition to apparel that reasonably could be determined to threaten the health and safety of the school environment if it were worn or displayed on a school campus. (Education Code 35294.1)

3. Because gang-related symbols are constantly changing, definitions of gang related apparel shall be reviewed at least once each year and updated whenever related information is received.

CONSENT AGENDA -7


4. Principals or designated administrators will collaborate with Law Enforcement Agencies to update changes in gang-related apparel at the beginning of each year or as often as needed.

Clothing With Writing, Symbols, Pictures and Insignia Articles of clothing, jewelry or personal effects (backpacks, binders, fanny packs, gym bags, buttons, water bottles etc.) are not allowed if those items contain writing, symbols, pictures or insignia that:

1. Display gang-related symbols; 2. Use profanity; 3. Display products or slogans which promote tobacco, alcohol, drugs, sex or weapons; 4. Substantially disrupt the educational process; 5. Are obscene, libelous or slanderous; 6. Create a clear and present danger of commission of unlawful acts, violation of school

regulations, or injury to students, staff or community; 7. Violate state hate-crime laws.

Shoes/Sandals/Boots

1. All students must wear shoes. Shoes that are considered to be slippers are not allowed at any grade level. Students in grades K-6 will not be allowed to wear shoes that are considered to be slippers, thongs, zories, flip-flops, slides, or beachwear. All students in Grades K-6 must wear shoes with backstraps or heel straps.

2. All students are required to wear athletic shoes for physical education. Students in grades 7-12 will be required to wear closed toe shoes in labs and shop classes for safety purposes.

3. No hard-toed or steel-toed shoes/boots will be allowed. No combat, or military style boots will be allowed (with the exception made for students enrolled in the California Cadet Corps program).

Grooming

1. Hair which causes undue attention is not acceptable; i.e., unusual designs, colors, symbols, messages, mohawks, or “tails,” or unusual razor cuts. Hair must be of a natural hair color in appearance. No unnatural hair extensions and hair pieces (i.e., feathers, shining pieces). Complete razor shaving of the head is not allowed. Partial razor shaving of the head may only be one inch (1”) above the top of the ear.

2. Bangs or hairstyles must not obstruct nor interfere with vision of the student, or the ability of school officials to see both eyes of the individual.

Jewelry

1. Body piercing or studded/spiked jewelry are not allowed except for pierced earrings worn in the ears only. Open gauges or other piercings that protrude from the ear and present a

CONSENT AGENDA -7


safety hazard to the student are not allowed. Jewelry that is deemed to present a safety hazard is not allowed.

Shirts/Tops

1. Undershirts, tube tops or halter tops are not appropriate or acceptable. Undergarments must not be exposed.

2. Any apparel determined to be too revealing is not allowed. This includes shirts that are see-through, reveal bare midriffs or bare the lower back and/or upper back region (i.e., racerbacks or lace). Clothing that exposes cleavage is prohibited. Sleeveless shirts are not appropriate attire for male students.

3. “Spaghetti Strap” tops worn by females are not allowed. 4. Dresses or tops with straps less than one inch in width will not be allowed.

All Students:

1. Only school approved hats sold at the Student Store or provided by a school sanctioned club, team, or activity may be worn. Hats may not be altered or modified and must be worn forward. Only school approved hats shall be worn or visible at any time on campus or at any school event. (The term school is used to identify any school in the District.)

2. No head coverings are to be worn indoors, except for school sponsored athletic events. 3. Attire which may be used as a weapon may not be worn such as chains (e.g. wallet chains),

items with spikes or studs (e.g. belts). Dog chains or collars are not permitted. 4. Clothes shall be sufficient to conceal undergarments at all times. 5. Any apparel determined to be too revealing or draw undue attention to itself (i.e. lettering

on the backside of the pants) in style, fabric, or length is not acceptable. Pajamas are not to be worn at any time.

6. Bandannas or bandanna-patterned articles may not be worn, carried, or displayed. Note: All clothing must be worn to the fullest function of the garment. Any clothing or tattoo

which displays gang symbols, profanity or products and slogans which promote tobacco, alcohol, drugs, sex, violence, suicide, racism, or interferes with school work, creates disorder or disrupts the educational process is not allowed. Baggy or sagging clothing will not be allowed.

The dress code shall be in effect at all school-related activities both on and off campus, including activities such as dances, award ceremonies, athletic events, and field trips. Exceptions to the dress code may be made for special days or special events as approved by the administration. To comply with health and safety standards, no student is allowed to attend school or school functions barefooted. Frayed, torn, or garishly patched clothing is not appropriate. Extreme

CONSENT AGENDA -7


fashions or appearances that are considered distracting to the educational process will not be allowed. Part of career planning is learning to dress appropriately for the job or for certain occasions. We realize that fashion dictates changes, but as with most things new, certain guidelines and limitations have to be set which are in the best interest of all students. The attitude of students is usually affected by what they wear, and what they wear affects the attitudes of those who see them. According to California State Education Code 35183, the final decision of whether the student's appearance is acceptable, or not, is up to the school and its Governing Board. The Dress Code will be reviewed annually in May by a committee of students, faculty, parents and administration, with a revised version being resubmitted to the Governing Board for use during the next school year. DRESS CODE DISCIPLINE POLICY Students who are considered out of dress code are referred to the office. An administrator makes a determination whether or not the student is out of dress code. If the administrator determines that the student does not meet dress code regulations, the student may be temporarily removed from classes until dress code regulations are met. Repeat offenders will face disciplinary action which may include a referral, parent contact, detention, suspension, placement on a behavior contract, or transfer. (5/85 3/87 3/90) (10/98) (6/02) (7/05) (6/06) GVUSD Revised: June 2007 GVUSD Revised: June 2009 GVUSD Revised: July 2010

CONSENT AGENDA -7

Golden Valley Unified School District 2011/2012

Board 12 Month Calendar July 11, 2011 • William’s/Valenzuela Quarterly Report

• Valley Teen Ranch Facility Use Agreement • Course Offering(s)? • Resolutions – CRMA I & II, Wells Fargo Bank, First Bankcard, Facilities/Funding

Documents • Informational – Budget Update • Informational – MOU YUSD – Nursing Services • Informational - Facilities Updates

August 8, 2011 • MOU YUSD • Title I ARRA Waiver • Informational - MOU Madera Unified BTSA (pending receipt of MOU from Madera USD) • Informational – Budget Update • Informational - Facilities Updates

August 22, 2011 *Establish a Committee on Assignment Monitoring every other year – due August 2011.

• Informational - Facilities Updates • MOU Madera Unified BTSA • Informational – IDT Update • Informational – CST Results • Informational – 2010/2011 Strategic Plan Goals • Informational – Unaudited Actuals/Budget Update • Informational – Declaration of Need for Certificated Staff • Informational - Legal Contracts for 2010/2011

September 12, 2011 • Presentation: Student Report • Presentation – STAR Results • Unaudited Actuals – Budget Update • GANN Resolution • Legal Contracts 2010/2011 • Foundation and Booster Club renewals • Informational – Resolution/Public Hearing Sufficiency of Instructional Materials • Informational – Resolution for Character Education Month (October) • Informational - Facilities Updates

September 26, 2011 • Presentation: Student Report • Resolution/Public Hearing Sufficiency of Instructional Materials • Resolution for Character Education Month (October) • Madera County Tax Assessor’s Update Report • Informational - Facilities Updates • Informational – Budget Update Informational • Informational – Union Sunshine articles • Informational – Attendance, enrollment, IDT Update

October 10, 2011 • Presentation: Student Report • William’s/Valenzuela Quarterly Report • Special Education Update • Technology Update • Union Sunshine articles • Informational – Board Oversight Committee • Informational – Budget Steering Committee Information • Informational – School Safety Plans • Informational - Facilities Updates • Informational – Budget Update

October 24, 2011 • Superintendent’s Quarterly Informal Evaluation • Presentation: Student Report • Informational – EL Master Plan • School Safety Plans • Informational – Development Fee Justification Study • Informational - Annual Investment Policy 3430

• Informational - Facilities Updates • Informational – Budget Update

November 7, 2011 WEE Plan (due Dec. 2012 – three year plan)

• Presentation: Student Report • CSBA Conference/Golden Bell Luncheon • Annual Investment Policy 3430 • Development Fee Justification Study • Informational - Facilities Updates • Informational – Budget Update

December 12, 2011 • Annual District Organizational Meeting • Swear in Board Members • Action - BCF Prop 39 Audit Contract • Action - 1st Interim Budget – Budget Update • Informational – Single Plans for Student Achievement (LHS/RMS/EO)

January 9, 2012 • Presentation: Student Report • Action - Single Plans for Student Achievement (LHS/RMS/EO) • Informational – Single Plans for Student Achievement (WES/SV) • Informational – Audit Report from Borchardt, Corona and Faeth • Informational – Budget Update • Informational - Facilities Updates

January 23, 2012 • Presentation: Student Report • Superintendent’s Quarterly Informal Evaluation • William’s/Valenzuela Quarterly Report • Audit Report • Waiver for School Accountability Report Cards (SARC) • Informational - Consolidated Application Part II • Informational – SI&A Contract • Informational – Budget Update • Informational – Code of Ethics Update • Informational – Categorical Flexibility • Informational - Facilities Updates

February 6, 2012 • Presentation: Student Report • Categorical Flexibility • Technology Update • Informational – Budget Update • Informational - Facilities Updates

February 22, 2012 2012 Marketing Campaign

• Presentation: Student Report • 2012/2013 School Calendar • Informational - Budget Update - 2nd Interim Budget • Informational – Temporary Employee Resolution • Informational – Certificated PKS Resolution • Informational – Certificated Criteria Resolution • Informational - Resolution – TRANS • Informational - Facilities Updates

March 12, 2012 • Presentation: Student Report • 2nd Interim Budget Report • Resolution – Temporary Employees • Resolution - Certificated PKS • Resolution – Certificated Criteria • Resolution – Certificated Non-reelection • Resolution – TRANS • Informational - Facilities Updates • Informational – PARS Resolution

March 26, 2012 • Superintendent’s Quarterly Evaluation • PARS Resolution • Informational - School Accountability Report Cards • Informational – Budget Update

April 16, 2012 • Superintendent’s Quarterly Informal Evaluation • Presentation: Student Report

• Informational - Budget Update • Informational - Facilities Updates

May 7, 2012 • Presentation: Student Report • 2009/2010 District Fitness-gram results/PFT • Informational - Single Plans for Student Achievement (WES/SV) • Informational - SI&A Contract and review other mandated cost providers • Informational – Resolution for Interfund Borrowing • Informational - Facilities Updates • Informational – Budget Update • Informational – Carl Perkins Application for 2011/2012

May 21, 2012 • Presentation: Student Report (student representative recognition) • Special Education Report • SI&A Contract and review other mandated cost providers • MCOE ERS Services Contract • Valenzuela/Williams Report • Informational – LEAP (Local Education Agency Plan) • Informational - Facilities Updates • Informational - Budget Update

June 11, 2012 • Superintendent’s Evaluation – Annual (formal) • Board Self Evaluation • LEAP (Local Education Agency Plan) • AP Fee Reimbursement Application • Third Interim – Budget Update • Informational: Consolidated Application Part I • Informational - CIF Designation • Informational - Bond Oversight Committee Annual Report • Review Board Policy 5132 Dress Code • Informational - Facilities Updates

June 25, 2012 • Adopt 2011/2012 Budget – Budget Update • Consolidated Application, Part I • Bond Oversight Committee Annual Report • Single Plans for Student Achievement • Final approval for Classified Resolutions • CHKS Annual Report • CIF Delegate Designation • Informational – Valley Teen Ranch Facility Use Agreement • Informational - Facilities Updates • Informational – Paoli & Odell School Facilities Needs Analysis Proposal • Informational – Legal Contracts for 2011/2012 • Informational – Exhibit 6163.1 ILL Update • Presentation: Crossing Guard Volunteers