agenda documents/2017-09-19 cow … · 19/09/2017 · 2015 b) after hours clinic – georgian bay...

COMMITTEE OF THE WHOLE

AGENDA

Tuesday September 19, 2017 at 4:00 p.m. to be held in the Classroom

1. CALL TO ORDER

2. DISCLOSURE OF PECUNIARY INTEREST

3. DEPUTATIONS, PETITIONS AND PUBLIC MEETINGS 4. UNFINISHED BUSINESS

a) Creation of a Business Plan for Beachfront properties – A. McNeill *Fall 2015

b) After Hours Clinic – Georgian Bay Family Health Team - Council – July 26, 2016

c) Per Diem Policy – CAO - October 11, 2016

d) Consideration regarding additional funding for the Collingwood General

and Marine Hospital – Mayor Smith – April 18, 2017 5. NEW BUSINESS

a) Beachfront Management Board – June 8, 2017 Minutes

Recommendation: That Committee of the Whole receive the June 8, 2017 Beachfront Management Board meeting minutes from the Chief Administrative Officer, as circulated.

b) Beachfront Management Board – June 22, 2017 Minutes

Recommendation: That Committee of the Whole receive the June 22, 2017 Beachfront Management Board meeting minutes from the Chief Administrative Officer, as circulated.

c) Beachfront Management Board – July 6, 2017 Minutes

Recommendation: That Committee of the Whole receive the July 6, 2017 Beachfront Management Board meeting minutes from the Chief Administrative Officer, as circulated.

d) Beachfront Management Board – July 20, 2017 Minutes

Recommendation: That Committee of the Whole receive the July 20, 2017 Beachfront Management Board meeting minutes from the Chief Administrative Officer, as circulated.

COW –September 19, 2017 of 3

e) Beachfront Management Board – August 3, 2017 Minutes

Recommendation: That Committee of the Whole receive the August 3, 2017 Beachfront Management Board meeting minutes from the Chief Administrative Officer, as circulated.

f) Beachfront Management Board – August 31, 2017 Minutes

Recommendation: That Committee of the Whole receive the August 31, 2017 Beachfront Management Board meeting minutes from the Chief Administrative Officer, as circulated.

g) Director, Finance and Treasurer’s Report dated September 19, 2017 Re: 2018 Budget Schedule – Revision Request

Recommendation: That Committee of the Whole recommend to Council that the October 17, 2017 Committee of the Whole as Budget Committee be postponed to October 24, 2017 commencing at 4:00 p.m.

h) Director of Legislative Services and Clerk’s Report dated September 19, 2017 Re: Appointment By-law and related Policy Update

Recommendation: That Committee of the Whole recommend to Council that staff be directed to bring forward the draft by-law and related appointment policy along with the draft by-law related to Committee and Board appointments to the September Council meeting for consideration.

i) Director of Legislative Services and Clerk’s Report dated September 19, 2017 Re: Intelivote Systems Inc.

Recommendation: That Committee of the Whole recommend to Council that it select Intelivote Systems Inc. as the vendor for the provision of Internet and Phone electronic voting services for the 2018 Municipal Election at a cost of $1.10 per elector for E-Voting and $1.25 per elector for voter letter production and postage as a single source purchasing action under the Procurement Policy. And further that staff be directed to bring forward the related agreement and authorizing by-law to an upcoming Council meeting for consideration.

j) Director, Recreation, Events and Facilities Report dated September 19, 2017 Re: Beachfront Water-Safety Patrol

Recommendation: That Committee of the Whole recommends to Council that this report be received as information based on the research completed concerning the implementation of a Beachfront Water-Safety Patrol program; And further that the report be forwarded to Committee of the Whole as Budget Committee for consideration as part of the 2018 Budget.

COW –September 19, 2017 of 3

k) CAO’s Report dated September 19, 2017 Re: Canadian Army Training Activities in Wasaga Beach October 11th to October 15th, 2017

Recommendation: That Committee of the Whole recommend to Council that it approve the Canadian Military using the Town’s two water towers as observation posts during their Training Exercise being held in Wasaga Beach October 11th to October 15th, 2017; Further, that Council approve a License Agreement with the Government of Canada for the use of the two water towers; Finally, that Committee authorize staff to sign the Agreements on behalf of the Town.

l) Executive Assistant to Mayor, CAO and Council’s Report dated September 19, 2017 Re: Wasaga Beach Town Crier

Recommendation: That Committee of the Whole recommend to Council that it approve the proposed Request for Proposals for an appointed Town Crier as outlined in this report; And further that staff be directed to move forward with the related process.

m) Communications Officer’s Report dated September 19, 2017 Re: Publication of the Town News Page

Recommendation: That Committee of the Whole receives this report for information; And further that Committee provide direction to staff regarding Committee’s preference pertaining to the Town of Wasaga Beach’s Town News Page. 6. ITEMS FOR FUTURE MEETINGS (new items) 7. CLOSED SESSION

a) Treasurer’s Report dated September 19, 2017 – Water Meter Issues - matters relating to litigation or potential litigation.

8. REPORTS FROM CLOSED SESSION (as required) 9. ADJOURNMENT

TOWN OF WASAGA BEACH

Beachfront Management Board Minutes

Meeting #4, June 8, 2017

Training Room, Fire Hall

Present: Bill Stockwell, Chair, Franca Torelli, Doug Vitali, David Hodds, Ron Ego, Ron Martin, Brian Smith

Staff: George Vadeboncoeur, Board Secretary, Angela Webster, Cathy Turrie, Josh Pallas and Giuliano Duni

Regrets: Glenn Smale

1. Call to Order

Chair Stockwell called the meeting to order at 3:09 p.m.

2. Review of Agenda

To add: Chamber of Commerce Flower Pot Initiative Presentation

West-end Beachfront Wall Repair – Volunteer Initiative Presentation

Beachfront Community Events Update – Josh Pallas, added under Events

3. Deputations

a) Ryan Maxwell and Brent Auckland – Paddlefit Games. Ryan and Brent spoke to the proposed Paddlefit Games event, using the audiovisual system. After answering questions from Board members, Ryan and Brent were asked to work with staff on the event.

b) John Morrison and Mike Luzar – Not So Pro Beach Volleyball Tournament. John and Mike updated the Board on the proposed new location on the beach for the event, using a new site plan. They explained why the proposed location is superior to the previous location at Beach Area 2. Board members expressed concerns about an outside food vendor being included in the beer garden area when there are numerous food vendors in close proximity to the beach.

c) Mike Dunphy – Hero’s Festival 2018. Mike spoke about the Hero’s Festival he is proposing for 2018 at the beachfront involving members of the military, police, fire, and land ambulance services. To date he has had full cooperation from all agencies for the event. He indicated that the Prime Minister might attend the event for a brief period.

One area of concern is the impact of aircraft flying in the area on the Piping Plovers nesting at Beach 2. He is seeking preliminary approval now so that he can finalize the arrangements for the air show and possibly the Prime Minister attending. George is to contact John Fisher and inquire if a mid-July event with aircraft would disturb the Plovers.

d) Chamber of Commerce Flower Pot Initiative – Kelly Cramer spoke to the Chamber flower pot initiative. The Chamber would like to place flower pots (square pots in between the existing garbage receptacles with advertising on the side) along Beach Drive to spruce up the area. They are just in the exploratory phase looking at different options for the pots. They will talk to the Property Manager about using the existing pots and the Gardner to determine what type of flowers would be good. Once they know more, they will return to the Board.

e) West-end Beachfront Wall Repair – Volunteer Initiative - Councillor Belanger spoke to this item, explaining that a group of volunteers would like to fix the retaining wall at the far west end of Beach Drive near 3rd Street with new wood paneling. He just wanted the Board to be aware that the initiative was taking place.

4. Review of Minutes

Moved by F. Torelli, seconded by D. Hodds, Resolved that the Beachfront Management Board hereby approves the May 25, 2017 Beachfront Management Board Meeting Minutes as circulated. Carried.

5. Beachfront Property Manager Report, Giuliano Duni

Giuliano updated the Board on his activities over the last two weeks, focusing on cleaning up sand, dealing with building issues and getting the exterior of the units ready for painting.

6. New Business

a) Parking Space Exchange with Mr. Nick Vidinovski – Parking spaces at 10 Main Street for spaces in the Spruce Street Parking Lot.

Moved by R. Ego, seconded by F. Torelli, Resolved that the Beachfront Management Board enter into an Agreement with Nick Vidinovski to exchange parking spaces at 10 Main Street for parking spaces at the south end of the Spruce Street parking lot on a seasonal basis commencing on June 22nd to July 31st, 2017 and including August 11th, 12th, 13th and August 26th. Carried.

7. Proposed Leases

a. Status of Rental Units, Beachfront and Main Street Market

George advised that a RFLP will go out to three people interested in the former Sushi store. He will be following up with a person interested in the former Spirit store.

8. Events

a. A brief Special Event Update Report was provided by Angela

b. Fees for the Use of the Beach for Events.

Moved by B. Smith, seconded by D. Vitali, Resolved that the Beachfront Management Board approve the use of Special Event Beach User Fees historically charged by the Ministry of Natural Resources and Forestry (Ontario Parks) individualized for each event for the 2017 season;

And further that the Board direct staff to undertake a review of beach user fees following the 2017 season. Carried.

c. Not So Pro Beach Volleyball Tournament

Moved by B. Smith, seconded by D. Vitali, Resolved that the Beachfront Management Board does hereby approve hosting the Not So Pro Beach Volleyball Tournament from July 21st to 24th, 2017 at Beach Area One, with food for the event being supplied through South Beach Resto & Lounge;

And Further that the event occupy street parking between Spruce Street and the entrance into Playland Park Square on Saturday, July 22, 2017 for an Exotic Car Show;

And Further that the event occupy the emergency lane on Beach Drive between Spruce Street and 1st Street from July 21 to 24, 2017;

And Further that the event pay the Town of Wasaga Beach 55,807.89 for Special Event fees

And Further that the event pay the Town of Wasaga Beach a refundable deposit of $1,000.00 to be returned upon the completion of event clean up, provided the beach is returned in an acceptable manner. Carried.

d. DC Inc. Live Event Provider – Paint the Beach Canada 150 Celebration

Moved by B. Smith, seconded by F. Torelli, Resolved that the Beachfront Management Board approve Paint the Beach – a Canada 150 Celebration on Beach Area 1 on July 2, 2017 from 8:00 p.m. to 1:00 a.m.

And Further that the DC Inc. event pay the Town of Wasaga Beach $2,612.50 for the Special Event Fees;

And Further that the DC Inc. pay the Town of Wasaga Beach $1,000 refundable security deposit for the use of the beach, to be refunded after the event, should the space be in an acceptable condition, as determined by the Board. Carried.

e. Behavior – Telus – City Partnership Beach Coverage Event. Amendment

Moved by D. Hodds, seconded by R. Ego, Resolved that the motion pertaining to the “Behavior – Telus – City Partnership Beach Coverage Event be amended by amending the fee to be charged from $1,000 to $2,500 for the event. Defeated.

Moved by D. Hodds, seconded by F. Torelli, Resolved that the Beachfront Management Board approves the Telus City Partnerships Beach Coverage Event with Behavior Inc. on behalf of Telus on July 29 and 30 2017 at Beach Area 1;

And further that Behavior Inc. be charged a fee of $1,000 for the use of the beach for their promotional event. Carried.

f. Wasaga Beach Motorcycle Rally. Moved by D. Hodds, Seconded by R. Ego, Resolved that the Beachfront Management Board approve hosting the 3rd annual Wasaga Beach Motorcycle Rally on July 14th, 15th, & 16th, 2017;

and further that Beach Drive, from Spruce Street to 3rd Street, 2nd Street north of the LCBO and 3rd Street be closed to all vehicles except motorcycles, and Spruce Street be converted into a two-way, from 8:00 a.m. July 14th until 8:00 a.m. on July 16th, 2017;

and further that Playland Park Square and a portion of Beach Area 1 in front of 1st Street be utilized for the event beginning on Thursday, July 13 until Monday July 17, 2017;

and further that First Street lot and Third Street lot, if required, be utilized for Motorcycle Only Parking on Friday July 14th and Saturday July 15th, 2017;

and further that the event space, SL100 stage, the 30x60 tent, 16 plastic tables, 300 plastic chairs, and six 10x10 tents be provided as an in-kind sponsorship of the event;

and further that a $5,000.00 sponsorship funding be provided to the organizer of the Wasaga Beach Motorcycle Rally in support to offset operating expenses;

and further that the Beachfront Management Board recommends to Council that it accept a donation from the Event Organizer of a minimum of $7,000.00 up to a maximum of $10,000.00 upon the conclusion of the event. Carried.

g. McFlurry Sampling Event

Moved by R. Ego, seconded by F. Torelli, Resolved that the Beachfront Management Board not approve hosting Prime Marketing’s McDonald’s McFlurry Sampling Event on July 2017 in the area governed by the Beachfront Management Board. Carried.

h. Inflate-a-Fest Event

Moved by R. Ego, seconded by F. Torelli, Resolved that the Inflate-A-Fest Event be referred back to staff for further review and negotiation. Carried.

i. Main Street Market and Map

Moved by B. Smith, seconded by D.Vitali, Resolved that the Beachfront Management Board Recommends to that during movies and entertainment that the Muskoka Chairs be set up on the beach side (north side of the stage) and locked up beside the vacant kiosk beside the private property fence when not in use;

That the inflatable screen be located directly beside the Dome site;

Further that the roof on the stage be installed as quickly as possible;

Further that the locations of the enhancements, three cut outs and one peg board, be stationed on the northern portion of the Pedestrian Main Street as identified. Carried

j. Beachfront Community Events Update.

Moved by R. Martin, seconded by F. Torelli, Resolved that the Beachfront Management Board receives the Beachfront Community Events update for information;

Further that the Beachfront Management Board recommends to Council that the Wasaga Beach Youth Centre Grill team be permitted to participate in the 2017 Canada Day Celebrations on July 1st, 2017 to continue their fundraising efforts as part of Beach Area One Community Events. Carried.

9. Other Business:

b) Temporary Washrooms to Facilitate a AGCO Licensed area at 9 Main Street

Moved by R. Ego, seconded by R. Martin, Resolved that the Beachfront Management Board refers the request for the provision of temporary washrooms at 9 Main Street so that the proposed tenant for the property can meet the Ontario Building Code requirements for a AGCO

licensed area that can accommodate 70 patrons to staff to review the details of the proposed washrooms. Carried.

10. Round Table Discussion - Nil

11. Items for Future Meetings

1. Fee Schedule for use of the Beach in 2018

2. Office space for the Board

3. Outdoor showers for the beach area.

4. Replacement of yellow barrel holding the directional sign on Beach Drive.

5. Storage for Main Street Market Vendors

Review of list of items for future meetings: comment was that the Board needs time to start to review item. It was also noted that the Board needs to meet for longer periods in order that it may fully discuss all items on the Agenda.

11. Next Meeting Date

Thursday June 22, 2017 2:00 p.m.

12. Adjournment

Chair Bill Stockwell adjourned the meeting at 6:20 p.m.



Meeting #5, June 22, 2017

Classroom Meeting Room, Town Hall

Present: Bill Stockwell, Chair, Franca Torelli, Doug Vitali, David Hodds, Ron Ego, Glenn Smale, Ron Martin, Brian Smith

Staff: George Vadeboncoeur, Board Secretary, Jenny Legget, Beachfront Coordinator, Giuliano Duni, Property Manager, Angela Webster, Senior Event Coordinator, Cathy Turrie, Event and Market Coordinator

1. Call to Order


2. Review of Agenda - No changes

3. Deputations –Nil


Moved by B. Smith, seconded by F. Torelli, Resolved that the Beachfront Management Board hereby approves the June 8, 2017 Beachfront Management Board Meeting Minutes, as amended. Carried.

5. Beachfront Coordinator Report – Jenny Legget Verbal Report

Jenny spoke to the upcoming Main Street Market Tenant meeting on June 29th, leasing interest in the one remaining Kiosk and three remaining beachfront locations, and the Ganaraska Hiking Club has expressed interest in donating a bench for the beachfront and have contacted staff about the mechanics of making such a donation.

6. Property Manager Report, Giuliano Duni

Giuliano updated the Board on the impact of recent heavy rains, noting that there was rainwater in the Bananas refrigeration room and a small amount of water on the floor in the shore store. No other units had evidence of leaks, but staff continue to monitor the situation.

7. New Business – Nil

8. Leases

a) Proposed Amendments to Lease for Niko’s Greek Grill, 50 Mosley Street Moved By, R. Ego, seconded by G. Smale, Resolved that the report pertaining to proposed amendments to the Beachfront Lease – 50 Mosley Street be referred back to staff for confirmation on the dates the tenant was able to gain occupancy of the unit. Carried.

b) Proposed Lease for 41 Beach Drive, Unit F Moved By, G. Smale, seconded by F. Torelli, Resolved that the Beachfront Management Board not accept the lease proposal from Jessica Brinda, in Trust for the unit at 41 Beach Drive, Unit F; Further, that the Board authorize staff to negotiate with Ms. Brinda on suitable lease terms for a limited time and if not successful based on the parameters established by the Board, to move to the other party that expressed interest in the unit. Carried.

c) 41 Beach Drive, Units A & B (Ciao Pizza) and 93 Beach Drive (Ciao Burger) request to negotiate a lease extension Moved by B. Smith, seconded by F. Torelli, Resolved that the Beachfront Management Board authorize the Beachfront Coordinator to meet with the 41 Beach Drive, Unit A & B (Ciao Pizza) and 93 Beach Drive (Ciao Burger) Tenant and negotiate a lease extension for the two locations for consideration by the Board. Carried.

d) 13 First Street, Units 4 & 5, (Shore Store), 47 Beach Drive, Unit F, request for compensation for entry delay in 2016.

Moved by B. Smith, seconded by D. Hodds, Resolved that the report – Spirit Apparel/Shore Store Request for Compensation – 13 First Street, Units 4 & 5, and 47 Beach Drive, Unit F be referred back to staff for information from the tenant. Carried.

9. Events

a) Events Update Report – Angela Webster Verbal Report

Angela indicated that she has been working on the reports that are being presented to the Board.

Inflatafest – from June 8th Meeting

Moved by B. Smith, seconded by R. Ego, Resolved that the amount of $5,000.00 be added to the amount of $16,000.00 for a total of $21,000.00 to provide additional inflatables. Carried.

Moved by Ron Martin, seconded by G. Smale, Resolved that the Beachfront Management Board does hereby recommend the full approval of the Town of Wasaga Beach hosting a large inflatable (Inflate-A-Fest) event to be held September 1st, 2nd, & 3rd, 2017 in conjunction with Memories of Summer Fireworks Event and potentially a movie on the beach;

And further that Playland Park Square is used for the duration of the event from Friday, September 1st at 7:00 a.m. to Monday, September 4th at 12:00 p.m.;

And further that participants would be charged an entry fee; wristbands sold for $15.00 for one day or $20.00 for the weekend, and $3.00 per individual ticket or $10.00 for four tickets;

And further that the Town collects all revenue generated by tickets/wristbands;

And further that Niagara Inflatables & Games provide 10 inflatables for a fee of $16,000.00;

And further that 40 volunteers, power, security and additional equipment be supplied at the cost of the Town, for a maximum amount of $5,500.00, as amended. Carried.

b) Paddlefit Games - August 2017 – from the June 8th meeting

Moved by R. Martin, seconded by D. Hodds, Resolved that the Beachfront Management Board approve the PaddleFit Games – Stand-up Paddle Board Festival taking place Saturday August 19th, 2017 (Rain Date – Sunday, August 20, 2017) at Beach Area Two;

And Further, that PaddleFit Canada provide $847.50 to the Town of Wasaga Beach for Special Event fees plus a refundable deposit of $1,000 provided the beach is returned in an acceptable manner. Carried.

c) Hero’s Festival – from the June 8th meeting

Moved by G. Smale, seconded by R. Ego, Resolved that the Beachfront Management Board Approves in Principle hosting the Heroes Festival on July 7 & 8, 2018, providing all federal and provincial legislation is addressed and all municipal requirements are met as well. Carried.

d) Multisport Canada Wasaga Beach Triathlon

Moved by B. Smith, seconded by D. Vitali, Resolved that the Beachfront Management Board approve holding the annual Multisport Canada Triathlon in Festival Square (Playland Parking Lot) on August 26, 2017;

And further that Playland Park Square is used for the duration of the event from Friday, August 26 at 6:00 a.m. to Sunday, August 28th at 6:00 a.m.;

And further that a portion of Beach Drive be closed in front of Playland Lot for the start and finish line, with racers utilizing the emergency land;

And further that a portion of Beach Area 1 be utilized for the swim portion of the race;

And further that MultiSport Canada Productions pay the Town $2,604.49 for Event Use fees, plus a $1,000.00 security deposit to be returned provided the event space is returned in acceptable condition. Carried.

10. Other Business:

a) Space at Beachfront for Management Board.

The Board discussed it options are were advised that staff have asked an architect to look at the retail space at 31 Beach Drive to see how it can be divided into two retail spaces, office space and storage space. The office space could be used by the Board. The space beside the funnel tunnel could be used with minor modifications. Staff will be bringing a further report to the Board on the costs of creating office space for the Board at the beachfront. It was noted that the Chamber is interested in a beachfront location for a tourist information office. At that point the Board can provide direction to staff about its space needs.

b) Request to use temporary washroom facilities on site at 9 Main Street.

Moved by G. Smale, seconded by D. Hodds, Resolved that the Beachfront Management Board accept the use of temporary washrooms for the property known municipally as 9 Main Street for the 2017 season, concluding on September 30, 2017, based on the following conditions:

1. That the washrooms meet all Ontario Building Code Requirements 2. That the site meet all Planning and Development Department requirements as it

pertains to screening of the washrooms and the siting of the permanent washrooms 3. That the owner/tenant agrees to remove the temporary washrooms at the end of the

2017 season 4. That owner/tenant agrees to construct permanent washrooms in time for use for the

2018 season

5. That the temporary washrooms be located adjacent the existing building. Carried.

11. Round Table Discussion

a) Concern was expressed about the Detritus on the shoreline and the need to remove it in a timely manner. If it is not removed, it is a turn-off for tourists and residents alike. It was noted that removal is an Ontario Parks responsibility and staff have been working with Parks staff to encourage the timely removal of the detritus and reviewed a new machine that may be of assistance in removing detritus.

b) The volunteers that painted the Town owned buildings, structures railings, fences and flip-flops were complemented for the excellent work they did and how well the beachfront looks with the new colours. Moved by D. Vitali, seconded by R. Ego, Resolved that the Beachfront Management Board formally thanks the volunteers and staff for their efforts in painting the Beachfront buildings and structures. Carried.


a) Large sign on Mosley Street near 6th Street to indicate to the travelling public that they have arrived at the Main Beach Area.

b) Statistics on the number of visitors that have come to Wasaga Beach over the last 10 years.

c) Small Size of Main Street Market signs

Review of list of items for future meetings. The following items were asked to come to the next meeting of the Board.

a) Marketing Fee and Plans for Beachfront Marketing and Promotion b) Food Certification Requirements for Food Service Employees c) Rental Rates for Beachfront Properties


Thursday July 6, 2017 commencing at 2:00 p.m.

12. Adjournment




Meeting #6, July 6, 2017



Staff: George Vadeboncoeur, Board Secretary, Jenny Legget, Beachfront Coordinator, Giuliano Duni, Property Manager, Chris Roos, Director, Recreation, Events and Facilities, Angela Webster, Senior Event Coordinator, Cathy Turrie, Event and Market Coordinator

1. Call to Order



3. Deputations

a) Ron Gagnes (Flavours on the Beach) was in attendance to request permission to locate a portable cooking unit at his establishment located at 115 Beach Drive. He was joined at the table by Jenny Legget, Beachfront Coordinator. He spoke to the need for the portable cooking unit due to the cost and time to renovate his unit to accommodate a permanent cooking facility and responded to questions from the Board.

Moved by R. Ego, seconded by G. Smale, Resolved that the Beachfront Management Board grants approval to Ron Gagnes, tenant at 115 Beach Drive to locate a portable cooking unit at his location for the 2017 season, subject to meeting all municipal requirements, including the Simcoe Muskoka District Health Unit requirements, and conditional that the public shall not have direct access to the unit to purchase food products. Carried.

b) Mark Ruttan, Commercial Leasing Agent was in attendance to speak to the Board about beachfront lease rates – square footage versus area rate. He indicated that lease rates in Town vary from $14 to $24 per square foot, with TMI on top of that. With larger spaces, the rental rate is lower, for example in the Post Office Plaza; he just rented space at $7.00 per sq. ft. plus $3.00 TMI. Beachfront properties have to make enough money in the summer to carry them over the winter. Each area of the beach is different, there is the food court, the area under the Dard, splash pad block of stores and 115 Beach Drive and may dictate different rental rates. Previous owners used area

rates. It was noted that lease rates vary across the beachfront, but there are groupings depending on the location and use. For examples, all the bars have about the same lease rate and the units near the splash pad pay almost the same amount. It was noted that there are several legacy leases that will be coming up for renewal in the next two years.

Moved by B. Smith, seconded by D. Vitali, Resolved that the Beachfront Management Board receives the report on Beachfront Lease Rates for information and refers the report back to staff to bring forward lease rate options for the different units at beachfront. Carried.


Moved by F. Torelli, seconded by G. Smale, Resolved that the Beachfront Management Board hereby approves the June 22, 2017 Beachfront Management Board Meeting Minutes, as circulated. Carried.


Jenny spoke to the Main Street Market Tenant meeting on June 29th, noting that most tenants were in attendance. It was a good meeting and she was able to address all matters on the Agenda, including lease and utility payments. Over the last two weeks she has showed two vacant units to prospective tenants, the unit beside the funnel tunnel for another food service and the unit beside Perfect Image for a clothing retailer. Both are considering their options. One issue she will be bring forward to a future meeting is the provision of gas service to the Funnel Tunnel building as the prospective new tenant indicated that this would be important factor in his decision to lease the unit. She clarified her comments at the last meeting about the Ganaraska Hiking Club interest in donating a bench at beachfront.

a) Seasonal Beachfront Staffing for the 2017 Summer Season

Moved By, G, Smale, seconded by R. Martin, Resolved that the Beachfront Management Board receives the seasonal Beachfront Staffing Report for the 2017 summer season. Carried.

b) Tenant Request to Repaint the Exterior of Ciao Burger – 93 Beach Drive

Moved By, R. Ego, seconded by F. Torelli, Resolved that the Beachfront Management Board authorizes the tenant at Ciao Burger – 93 Beach Drive to repaint the exterior of this unit at his cost using the Town painter, subject to the Board approving the colour so as to be in keeping with the new colour theme introduced for Town properties at the beachfront. Defeated


Giuliano updated the Board on the following items: 1. Washrooms at the splash pad have been painted; 2. He has established a schedule for the summer maintenance staff, but he is operating with minimum staff. It has been very difficult to recruit staff and he is working with HR to see if more staff can be recruited; 3. The washrooms the Town has taken over from Ontario Parks require minor repairs. He is working with Ontario Parks staff to address the issues. He will be keeping the washrooms open until 10:30 p.m. on weekends; 4. Flower pots were moved to beachfront and look good; 5.he is working on getting the Dard ready for opening.

Note: Mayor Smith left the meeting at this point.

7. Unfinished Business

a) 41 Beach Drive, Units A & B (Ciao Pizza) and 93 Beach Drive (Ciao Burger) request to negotiate a lease extension – staff met with the tenants to review their proposals. Details to be submitted and then a report will come forward to the Board

b) 13 First Street, Units 4 & 5, (Shore Store), 47 Beach Drive, Unit F, request for compensation for entry delay in 2016 – tenant has been out of the Country. Staff will meet with tenant when he returns.

c) Space at Beachfront for Management Board – waiting for information from the Architect. Staff to follow-up.

8. Leases

a) Proposed Amendments to Lease for Niko’s Greek Grill, 50 Mosley Street Moved By, G. Smale, seconded by D. Hodds, Resolved that the Beachfront Management Board approve the following amendments to the lease with Niko’s Greek Grill, 50 Mosely Street: 1. Name change on the lease to “Niko’s Greek Grill.” 2. Commencement Date to be changed to October 1, 2016 3. Possession Date to be changed to August 1, 2016 4. Security Deposit to be changed to $500.00, subject to pre-paying the rent for the unit.

Carried. b) Proposed Lease for 41 Beach Drive, Unit F

Moved By, R. Ego, seconded by F. G. Smale, Resolved that the Beachfront Management Board not accept the lease proposal from Jessica Brinda, in Trust for the unit at 41 Beach Drive, Unit F. Carried.

9. Events

a) Events Update Report

Moved By, R. Ego, seconded by R. Martin, Resolved that the Beachfront Management Board Angela receive the July Special Events report for information.

b) TVO Kids Filming

Moved By, G. Smale, seconded by D. Hodds, Resolved that the Beachfront Management approve the TVO Kids Live Filming on Beach Area One at the end of 2nd Street, on July 21, 2017 from 2:00 p.m. to 7:00 p.m.;

And Further That TVO Kids pay the Town of Wasaga Beach $159.10, inclusive of HST plus a $500.00 refundable security deposit provide the beach is returned in an acceptable manner. Carried.

c) 5K Foam Fest Canada 2017 Event

Moved by F. Torelli, seconded by D. Hodds, Resolved that the Beachfront Management Board grant final approval to host the 3rd annual 5K Foam Fest event to be held in Wasaga Beach on Saturday, August 12, 2017. Carried.

d) Terry Fox Run

Moved by R. Ego, seconded by G. Smale, Resolved that the Beachfront Management Board approves hosting the annual Terry Fox Run on September 17, 2017;

And Further that the Beachfront Management Board authorizes the event to occupy a portion of Playland Park Square;

And Further that the Town provide an in-kind sponsorship for partial use of the lot, and use of the PA system, two 1010 tents, 2 tables, 10 chairs and 20 pylons. Carried.

Mayor Smith returned to the meeting

10. Other Business:

a) Food Service Certification Requirements for Food Service Workers

Moved By, R. Martin, seconded by G. Smale, Resolved that the Beachfront Management Board receives the report on Food Certification Requirements for Food Service Workers for information. Carried.

b) Staff Assigned to Support the Beachfront Management Board

Moved By, F. Torelli, seconded by D. Hodds, Resolved that the Beachfront Management Board receives the report on the staff assigned to support the Beachfront Management Board. Carried.

c) Beachfront Marketing and Promotion

Moved By, D. Hodds, seconded by D. Vitali, Resolved that the Beachfront Management Board receives the report on Beachfront Marketing and Promotion for information. Carried.

11. Round Table Discussion

a) Lease rates. It was noted that the Board gave direction that this matter come back to the Board with a staff report.

b) Special Events – It was noted that the Canada Day event was well done and quite popular with the community. Staff were asked to research the feasibility of having regular concerts on the beach and report back to the Board.


No items were added.


Thursday July 20, 2017, commencing at 2:00 p.m.

The Board took a five minute break at 4:25 p.m.

14. Closed Session

a) To receive legal advice on the application of the Commercial Tenancy Act on leases where the tenant is delinquent.

Moved By, R. Ego, seconded by g. Smale, Resolved that Pursuant to Section 239 of the Municipal Act, 2001, as amended, the next portion of the Beachfront Management Board meeting be closed to the public to receive legal advice regarding the application of the Commercial Tenancy Act on leases where the tenant is delinquent. Carried.

Moved By, G. Smale, seconded by R. Ego, Resolved that the July 6, 2017 Closed Session of the Beachfront Management Board adjourns at 5:30 p.m. and the open session resumes.

Chair Stockwell summarized the discussion that took place in Closed Session indicating that the Board received advice from the Solicitor on the application of the Commercial Tenancy Act on

leases where the tenant is delinquent and gave direction to staff to follow the provisions of the leases and the Commercial Tenancy Act where it is known that a tenant is delinquent in the payment of rent. The Board also directed that staff develop a policy to deal with such matters for the Board’s consideration.

Moved By, R. Martin, seconded by F. Torelli, Resolved that the Beachfront Management Board does hereby confirm the direction provided to the Beachfront Management Board Secretary in Closed Session regarding the application of the Commercial Tenancy Act on leases where the tenant is delinquent. Carried.

15. Adjournment

Chair Bill Stockwell adjourned the meeting at 5:32p.m.



Meeting #7, July 20, 2017




1. Call to Order



3. Deputations – No deputations


Moved by G. Smale, seconded by R. Ego, Resolved that the Beachfront Management Board hereby approves the July 6th Beachfront Management Board Meeting Minutes, as circulated. Carried.


Jenny spoke to the following matters:

• The need to standardize leases going forward. The item was added to the Other Business Section on the Agenda

• Kiosk Space allocation around the individual units – to be re-visited in the fall of 2017 with the goals of clarifying in the lease the space allocation. Discussion to be held with the tenants at the end of the season as well.

Moved By G. Smale, seconded by F. Torelli, Resolved that a letter be sent to each Main Street Kiosk operator advising that the space currently being used outside the Kiosk is under review by the Board;

Further, that no further items shall be permitted in the space around the Kiosks without the expressed written permission of the Board. Carried.


Giuliano updated the Board on the following items: 1. Staff continue to deal with maintenance issues on an-going basis and are slowing getting ahead, 2. Staff were thanked for staying late the Saturday of the Motorcycle Rally due to the volume of garbage that was at beachfront, 3. Washroom maintenance at the former Ontario Parks washrooms to be reviewed at the end of season, 3. Two roof leaks have been discovered that have to be addressed, one is at the electrical vault building behind the Dard and the second is at the rear of the vacant unit next to the Unit A at 14 1st Street (next to Funnel Tunnel). Due to the nature of the leaks Giuliano will have them repaired as soon as possible. The Board Chair thanked Giuliano for his hard work at the beachfront and the efforts of his staff.


a) 41 Beach Drive, Units A & B (Ciao Pizza) and 93 Beach Drive (Ciao Burger) request to negotiate a lease extension – Jenny advised that the tenants have been advised that an outstanding water bill is to be paid and a new lease rate established by the Board before staff can move forward.

b) 13 First Street, Units 4 & 5, (Shore Store), 47 Beach Drive, Unit F, request for compensation for entry delay in 2016 – tenant has asked that the meeting with him be postponed until August. Staff will meet with tenant when he returns.

c) Space at Beachfront for Management Board – waiting for information from the Architect. Staff to follow-up.

8. Leases – no proposed leases

9. Events


Moved By G. Smale, seconded by F. Torelli, Resolved that the Beachfront Management Board receive the Special Events report for information.

b) Slalom Productions Filming Voyage Organise

Moved By D. Hodds, seconded by F. Torelli, Resolved that the Beachfront Management approve Slalom Productions Filming Voyage Organise on and near Beach Area One on July 25, 2017 from 4:00 p.m. to 7:00 p.m. Carried.

10. Other Business:

a) Wasaga Beach Provincial Park Visitor Statistics

Moved By B. Smith, seconded by D. Hodds, Resolved that the Beachfront Management Board receives the report on Wasaga Beach Provincial Park Visitation Statistics as generated by the Park;

Further that staff be requested to look at methods of determining the total number of visitors that visit Wasaga Beach. Carried.

b) Standard Lease Document

Moved By B. Smith, seconded by R. Ego, Resolved that the Beachfront Management Board establish a sub-committee of the Board to review leases and prepare a standard lease for the Board’s consideration;

Further, that the sub-committee consist of members:

F. Torelli

D. Hodds

D. Vitali

Carried.



a. Lease expiry dates


Thursday, August 6, 2017, commencing at 2:00 p.m.

14. Closed Session (4:07 p.m.)

a) To receive legal advice on tenant matters.

Moved By R. Ego, seconded by G. Smale, Resolved that the Beachfront Management Board proceed into Closed Session to discuss property matters related to tenants. Carried.

Moved By R. Ego, seconded by B. Smith, Resolved that the Beachfront Management Board returns to open session and confirms the direction provided to staff in closed session. Carried. (5:00 p.m.)

Chair Stockwell summarized the discussion that took place in Closed Session indicating that the Board discussed a matter pertaining to a tenant in the Main Street Market and gave direction to staff in dealing with the matter.

15. Adjournment




Meeting #8, August 3, 2017


Present: Bill Stockwell, Chair, Franca Torelli, Doug Vitali, David Hodds, Ron Ego, Glenn Smale, Ron Martin,


Regrets: Brian Smith

1. Call to Order


2. Review of Agenda – One addition: For information – Status of Beachfront Leases

3. Deputations –

Pina Stillitano of the Tasty Hut Kiosk was in attendance to make a formal request regarding the use of a single barbecue for four days on the Civic and Labour Day Long Weekends. She is aware that the Senior Inspector from the Simcoe-Muskoka District Health Unit has indicated that barbecues are not permitted at the rear of the kiosks. She indicated that barbecues were not included in the original Main Street Market Operations Manual as the Town and Health Unit did not have enough information in 2016 to make a decision on the use of barbecues, so the decision was to remove reference to them. Instead the Health Unit would evaluate the use of them for special occasions if an application was submitted. She indicated that it is difficult to keep up with demand for chicken on long weekends. They proposed to have the barbecue guarded to prevent accidental burning, along with the appropriate fire extinguishers and other safety precautions. She noted that nowhere in the Standard Operating Procedures (SOP) does it state that Barbecues are not permitted. She is suggesting that the SOP be reviewed during the off season to permit barbecues in the future

Moved by D. Hodds, seconded by F. Torelli, Resolved that the Beachfront Management Board request that staff meet with the staff of the Simcoe-Muskoka Health Unit to explore opportunities for the use of barbecues in the Main Street Market. Carried.


Moved by D. Vitali, seconded by F. Torelli, Resolved that the Beachfront Management Board hereby approves the July 20th Beachfront Management Board Meeting Minutes, as circulated. Carried.



• She spoke briefly to her conversation with the Health Unit about the use of barbecues in the Main Street Market and inviting a representative of the Health Unit to a future meeting.

• She indicated that she has had four businesses approach her about operating beach lounges next season. She also had an inquiry about building a pier off the beach for boats.

• She is working with a prospective tenant for the vacant unit next to the Funnel Tunnel for the 2018 season.

• She is working with a prospective tenant for the former Sushi location in the food court for the 2018 season.

• She indicated that any draft leases will be reviewed by the Town Solicitor and she will sit with the prospective tenant and go through the lease page by page, signing each page to ensure they understand the terms of the lease.


Giuliano updated the Board on the following items:

1. A new older staff member has been hired, which now balances the beachfront maintenance shifts. Up to Labour Day, staffing is in place.

2. Dard minor repairs are being completed. Electrical monitors being installed for the kiosks at that the Main Street Market

3. Maintenance of the MNRF washrooms continues to be a challenge with toilets and sinks plugging. A plumber will be called in to clean the individual drains to the main drain from the building. Washrooms are cleaned once every two hours. Between 4:00 p.m. and 8:00 p.m., washrooms are very busy.

4. Main Street Market Maintenance has been enhanced with the purchase of a blower and the establishment of a regular maintenance schedule for the market area. Band shell to be painted and a new sign installed.

It was noted that there are lots of cigarette butts on the ground and they should be picked up. It was suggested that seniors could help with this initiative.


a) 13 First Street, Units 4 & 5, (Shore Store), 47 Beach Drive, Unit F, request for compensation for entry delay in 2016 – to be returned for the August meeting

b) Space at Beachfront for Management Board – waiting for quote from the Architect. Staff to follow-up.

8. Leases

a) 41 Beach Drive, Units A & B (Ciao Pizza) and 93 Beach Drive (Ciao Burger) request for a lease extension.

Jenny has had two discussions with the proponents to understand what they are proposing as renovations to each unit. They are proposing renovations in the $50,000 to $100,000 range to Ciao Pizza and $25,000 to $50,000 for Ciao Burger. The details for each business (Ciao Pizza and Ciao Burger) are as follows:

1. redesign of space; 2. interior painting; 3. updating of interior space/aesthetics; 4. replacement of equipment with newer modern equipment (ice cream bunkers,

speciality coffee/drink machines, food preparation equipment etc.); 5. new signage; and 6. new lighting.

She advised them that the Board was looking at lease rates for properties at the Beachfront and she would not be in a position to discuss lease rates until the Board has determined future lease rates for each property. The proponents would like a response sooner than later as they would like to undertake the renovations this fall or early spring.

9. Events


Moved By D. Vitali, seconded by R. Martin, Resolved that the Beachfront Management Board receive the Special Events report for information.

b) 2018 5K Foamfest

Moved By R. Ego, seconded by F. Torelli, Resolved that the Beachfront Management Board defers consideration of the 5K Foamfest Canada event to the next meeting of the Board, following the 2017 event;

Further, the Beachfront Management Board grants approval to the event organizers to promote, market and sell tickets to the 2018 event on the full understanding that if the event is not approved, any sales are done entirely at the event organizer’s risk. Carried.

c) The Painted Wino – Sunset Painting Event

Moved By D. Hodds, seconded by R. Martin, Resolved that the Beachfront Management Board approve the Painted Wino – Sunset Painting Event on Wednesday, August 23rd, 2017 – rain date Tuesday August 29;

And further that the Painted Wino pay the Town of Wasaga Beach a $150.00 event fee. Carried.

10. Other Business:

a) Update on the Dardanella

Moved By G. Smale, seconded by D. Vitali, Resolved that the Beachfront Management Board receives the update report on the status of the Dardanella. Carried.

b) Wasaga Beach Solar Eclipse Party & Ministerial Foodbank Fundraiser – Beach 1, August 21st (Eclipse 1:00 p.m. to 4:00 p.m., party 1:00 p.m. – 10:00 p.m.)

Moved By D. Hodds, seconded by F. Torelli, Resolved that the Beachfront Management Board receive the information on the Wasaga Beach Solar Eclipse Party & Ministerial Foodbank Fundraiser – Beach 1, Monday August 21st. Carried.

c) Xbox Activation

Moved by F. Torelli, seconded by R. EGO, Resolved that the Beachfront Management Board suspends procedures and adds the following to the Agenda:

Hosting an Xbox Activation through Mosaic Marketing on either Tuesday August 8th, Wednesday August 9th or Thursday August 10th for a maximum of three hours in Playland Park Square. Carried.

Moved by D. Hodds, seconded by F. Torelli, Resolved that the Beachfront Management Board approves hosting an Xbox Activation through Mosaic Marketing on either Tuesday August 8th, Wednesday August 9th or Thursday August 10th for a maximum of three hours in Playland Park Square;

And Further that Mosaic Marketing be required to pay $150.00, plus HST event fee to the Town of Wasaga Beach. Carried.


12. Items for Future Meetings - Nil


Thursday, August 17, 2017, commencing at 2:00 p.m.

Moved by R. Ego, seconded by F. Torelli, Resolved that the August 17, 2017 meeting of the Beachfront Management Board be cancelled. Carried.

Note: The Board recessed at 3:40 p.m. and resumed at 3:55 p.m.



Moved By G. Smale, seconded by D. Vitali, Resolved that pursuant to Section 239 of The Municipal Act, 2001, as amended, the next portion of the Beachfront Management Board meeting of August 3, 2017 be closed to the public to discuss legal advice pertaining to tenant matters. Carried.

Moved by F. Torelli, seconded by D. Vitali, Resolved that the August 3, 2017 Closed Session of the Beachfront Management Board be adjourned and the open session resumes. Carried. (4:35 p.m.)

Chair Stockwell summarized the discussion that took place in Closed Session indicating that the Board discussed a matter pertaining to a tenant in the Main Street Market not complying with a request from staff and gave direction to staff to work with the Town Solicitor in dealing with the matter.

15. Adjournment




Meeting #9, August 31, 2017


Present: Bill Stockwell, Chair, Brian Smith, Doug Vitali, David Hodds, Glenn Smale, Ron Martin,

Staff: George Vadeboncoeur, Board Secretary, Jenny Legget, Beachfront Coordinator, Giuliano Duni, Property Manager, Chris Roos, Director, Recreation, Events and Facilities.

Regrets: Franca Torelli and Ron Ego

1. Call to Order


2. Review of Agenda – One addition: Report on Wasaga Beach Farmers’ Market

3. Deputations – Nil


Moved by G. Smale, seconded by D. Hodds, Resolved that the Beachfront Management Board hereby approves the August 3rd Beachfront Management Board Meeting Minutes, as circulated. Carried.



• Franchisee is no longer interested in the former Sushi Store. Indian food restaurateur is still interesed the unit. Board needs to determine lease rate for the unit.

Moved by G. Smale, seconded by D. Vitali, Resolved that the Beachfront Management Board approves the offer of a five year lease for unit D at 47 Beach Drive, with a CPI increase applied each year at a first year lease rate of $20,000, plus HST and food court fees. Carried.

• Main Street Market – one Kiosk owner is interested in a second unit. The ability of a tenant to lease a second unit is to be confirmed with the Director of Economic Development and Tourism.

-2-

The Chair asked if the Board would agree to move the Wasaga Beach Farmers’ Market up on the Agenda. Members Agreed.

Moved by B. Smith, seconded by G. Smale, Resolved that the Beachfront Management Board approve extending the season of the Main Street Farmers Market from the Tuesday after Victoria Day in May to Thanksgiving weekend in October for the 2017 season. Carried


a) Giuliano updated the Board on the following items:

1. Roof repairs to Dard Vault room and unit next to Funnel Tunnel will be undertaken shortly.

2. No major damage to Bananas lower area due to fire. Still under investigation. 3. There was a break-in in one of the units at the Main Street Market. Window was broken

and has now been replaced.

b) Space at Beachfront for Management Board – review of Architect Drawing for vacant unit at 31 Beach Drive (Moved up on the Agenda by the Chair)

• Main Street Market Freezers should be upright freezers to maximize the space • Staff were asked to obtain costs to divide the unit into two units, with a storage

area in the back • Staff was asked to arrange a presentation of the Lower Main Downtown

Development so that the Board can determine if the building at 31 Beach Drive is included in the first phase. This could impact the Board’s decision on renovations to the unit

Moved by B. Smith, seconded by R. Martin, that the Beachfront Management Board defer consideration of the layout for the renovation of 31 Beach Drive, Unit B as submitted in the Architect’s drawing. Carried.


a) 13 First Street, Units 4 & 5, (Shore Store), 47 Beach Drive, Unit F, request for compensation for entry delay in 2016 – to be returned for the September meeting

8. Leases

a) Update on Flavours of the Beach, 115 Beach Drive – Verbal Report – J. Legget • A letter to the Board is forthcoming advising of a proposed new business plan

for the building

-3-

• It was noted that the person cooking in the trailer is serving patrons directly, which is contrary to the permission granted by the Board to the tenants. Staff was just made aware that the trailer was open as it has been closed for an extended period. Staff will contact trailer operator and advise that this is not permitted.

• Board was advised that verbal approval was granted by the By-law/Licensing Department to the tenant to open as they had met Town technical requirements. Some paperwork was missing so a formal business license could not be issued. This is a common practice in the Department to try and help small business.

b) Update on the review of leases – Verbal Report – J. Legget • Subcommittee met on August 17th to review three sample leases

i. Kiosk Lease – needs to be tightened. Language needs to be including dealing with the area around the Kiosks

ii. Licensed Establishment Lease – solid lease, language is very much in favour of the landlord

iii. Long Standing Lease – Subcommittee did not have time to go through this lease. A second meeting will be arranged.

9. Events


Moved By G. Smale, seconded by R. Martin, Resolved that the Beachfront Management Board receive the Special Events report for information. Carried.

10. Other Business:

a. Space at Beachfront for Management Board – Review of Architect Drawing (Moved up in the Agenda)

b. Budget Process for the Management Board 2018 Budget – Verbal Report – G. Vadeboncoeur

i. Operating Budget

ii. Capital Budget

iii. Staffing

iv. Events

-4-

G. Vadeboncoeur outlined the Town’s budget process to members of the Board. The Beachfront Management Board and the Beachfront will be treated as a separate department and go through the same review process as other Departments, including presenting its budget to Committee of the Whole as Budget Committee and Council for consideration. Committee and Council will consider the Beachfront Management Board priorities along with all the other priorities of the Corporation as it goes through the review and preparation of the budget.

It is proposed that the Board start its budget process at its next meeting on September 14th by reviewing the status of the 2017 Budget and items for consideration for the 2018 Budget. Staff will circulate the Operating and Capital budget statements as of August 31st 2017 for review and then start the discussion with the Board about priorities for 2018 using the four categories in the budget as a guide.

The Board discussed the process of accruing monies not spent in 2017 and were advised that the Board could accrue funds for projects approved in 2017 and partially completed projects. The Board was further advised that any funds not spent will either go back to reserves or form part of the overall budget surplus at the end of the year.



a) Review of Tenant Operating Hours – Enforcing the Rules with respect to Opening Hours

b) Staffing requirements to enforce rules and restrictions at the Beachfront c) Tenant meeting at the end of season to review matters including hours of

operation d) Budget working meeting for the Board – focus on BMB 2018 Budget e) Review of rules and regulations that pertain to smoking in public places


Thursday, September 14, 2017, commencing at 2:00 p.m.

Note: The Board recessed at 3:25 p.m. and resumed at 3:45 p.m.



Moved by G. Smale, seconded by D. Hodds, Resolved that pursuant to Section 239 of The Municipal Act, 2001, as amended, the next portion of the Beachfront Management Board

-5-

meeting of August 31, 2017 be closed to the public to discuss legal advice pertaining to tenant matters. Carried.

Moved by G. Smale, seconded by D. Hodds, Resolved that the August 31, 2017 Closed Session of the Beachfront Management Board be adjourned and the open session resumes. Carried. (4:45 p.m.)

Chair Stockwell summarized the discussion that took place in Closed Session indicating that the Board received legal advice and discussed matters pertaining to tenants of one of the retail stores on Beach Drive and one of the licensed establishments and gave direction to staff.

15. Adjournment


Form: WB-SR2010

STAFF REPORT TO: Committee of The Whole FROM: Jocelyn Lee, Director of Finance and Treasurer SUBJECT: 2018 Budget Schedule – Revision Request DATE: September 19, 2017 RECOMMENDATION THAT Committee of the Whole recommend to Council that the October 17, 2017 Committee of the Whole as Budget Committee be postponed to October 24, 2017 commencing at 4:00 p.m. . BACKGROUND Each year as preparations for the annual budget are made a formal report is presented to members of Committee to ensure that they are comfortable with the budget schedule and to allow staff to plan accordingly. The budget schedule was initially presented at the June 20, 2017 Committee of the Whole meeting. Subsequently the schedule descriptions were amended and outlined in the staff report delivered at the September 5, 2017 Committee of the Whole Budget meeting. DISCUSSION Staff have received a request from a Council Member to move the date of the October 17, 2017 scheduled meeting, which is for the presentation of reports related to discussion items, to the date of October 24, 2017 so they may attend. Revised Proposed Schedule September 18th to 20th - CAO, Treasurer and Budget Analyst to review first draft operating and capital budgets with Department Heads. October 3rd First Draft & Priority Discussion - Committee of the Whole to review first draft operating and capital budgets in summary format. During this meeting staff will update members of Council on the status of the budget, changes that have been made to date and key budget pressures at this point in the process. Council’s priorities will be discussed further in the context of the status of the first draft of the budget. Discussion will continue at the October 24th meeting. October 5th – Any discussion items arising from the October 3rd meeting are due from members of Council to the Treasurer. October 10th - Reports due from staff for discussion items identified by members of Council. October 20th - Proposed changes to 2018 Rates and Fees due from staff. October 24th - Committee of the Whole presentation of reports related to discussion items

2

October 27th - 4 Year Operating and 10 Year Capital Forecasts due from staff. October 31st Second Draft - Committee of the Whole to review second draft detailed operating and capital budgets and proposed changes to 2018 Rates and Fees. November 21st Third Draft - Committee of the Whole to review third draft operating and capital budgets, 4 Year Operating and 10 Year Capital Forecasts. Treasurer will request permission to advertise the public meeting scheduled for December 12th. November 28th & December 5th - Committee of the Whole Budget meetings, if required. December 12th - Public Meeting for consideration of 2018 Operating and Capital Budgets, 4 Year Operating and 10 Year Capital Forecasts, 2018 Rates and Fees (including Water/Wastewater Update). Recommendation that By-law proceed to Council once School Board and County rates are received. December 19th - Council approval of 2018 Operating and Capital Budgets, 4 Year Operating and 10 Year Capital Forecasts, and 2018 Rates and Fees. Respectfully Submitted, Jocelyn Lee, Director of Finance and Treasurer

STAFF REPORT TO: Committee of the Whole FROM: Andrea D. Fay, Director of Legislative Services and Clerk SUBJECT: Appointment By-law and related Policy Update DATE: September 19, 2017 RECOMMENDATION That the Committee of the Whole recommends to Council that staff be directed to bring forward the draft by-law and related appointment policy along with the draft by-law related to Committee and Board appointments to the September Council meeting for consideration. BACKGROUND In December 2014, Council passed by-law 2014-112 being a by-law to make appointments to various Boards and Committees. Since the passage of the by-law there have been a number of changes to the appointees as well as the creation of new Boards and Committees. In addition the current policy related to Committee Appointments being policy 1-6 was approved by Council in 2011. Through the review process it became apparent that changes were also required to the current policy. ANALYSIS: Staff reviewed the changes to the various Committee and Boards and have prepared the attached draft by-law being a by-law to make appointments to Advisory Committees, Local Boards and External Boards and Committees. In the future as members resign or new Committees or Boards are created the changes can be made to this by-law through a resolution of Council. The Appointment Policy was also updated to reflect the current practice and structure of the Committees and Board. Attached please find a draft version of the by-law to authorize the policy as well as the related policy for consideration of the Committee. Respectfully Submitted, Andrea D. Fay Director of Legislative Services & Clerk Attachments

THE CORPORATION OF THE TOWN OF WASAGA BEACH

BY-LAW 2017-XX

A By-law to make appointments to Advisory Committees,

Local Boards and External Board and Committees and to repeal By-laws 2014-112, 2016-79, 2016-99,

2016-143 and 2016-151 WHEREAS Section 8 of the Municipal Act, 2001, as amended, grants a municipality the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS Subsection 5(3) of the Municipal Act, 2001, requires that all municipal powers, including natural person powers, are exercised by by-law; AND WHEREAS the Council of the Corporation of the Town of Wasaga Beach deems it advisable to make appointments to Advisory Committees, Local Boards and External Boards and Committees; AND WHEREAS making appointments to Committees and Local Boards is deemed to be a natural person power; AND WHEREAS Council makes appointments to various Committees and Boards every four (4) years to coincide with the Municipal Election; AND WHEREAS the various appointment by-laws need to be amended to reflect the numerous appointment changes since 2014; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF WASAGA BEACH HEREBY ENACTS AS FOLLOWS: 1. That the Terms, Reference and Categorization of the various Committees and Local

Boards shall be that which is described in Schedule “A” attached hereto forming part of this by-law.

2. That appointments to Advisory Committees (statutory/non statutory) shall be confirmed as listed in Schedule “B” attached hereto forming part of this by-law.

3. That appointments to Local Boards shall be confirmed as listed in Schedule “C”

attached hereto forming part of this by-law.

4. That appointments to External Boards and Committees shall be confirmed as listed in Schedule “D” attached hereto forming part of this by-law.

5. That as, from time to time, changes to Schedules “A”, “B”, “C” and “D”, are necessary due to vacancies created for various reasons or newly created Committees or Boards, it shall be deemed acceptable for Council to do so by resolution. The resolution shall be in effect only until the new appointments by-law is brought forward at the usual time at which Council strikes and confirms its appointments, and at which time a new by-law is enacted;

6. That as Council’s term ends on November 30th of a municipal election year, and,

notwithstanding the coinciding expiry date of appointments to various Boards and Committees, the said appointments shall remain in place until such time as the newly elected Council has determined the new and/or renewed appointments, and, at such time as the newly appointed Committees and Boards have met at which time they shall be deemed to be organized for carrying out their mandate.

7. That By-laws 2014-112, 2016-79, 2016-99, 2016-143 and 2016-151 are hereby

repealed.

8. That this By-Law shall come into force and effect on the final passage thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 26th DAY OF SEPTEMBER, 2017. THE CORPORATION OF THE TOWN OF WASAGA BEACH Brian Smith, Mayor Andrea Fay, Clerk

SCHEDULE “A” TO BY-LAW 2017-XX

TERMS, REFERENCE AND CATEGORIZATION

1. ADVISORY COMMITTEES (STATUTORY/NON STATUTORY) • Defined as those Committees created for a special purpose which may be

ongoing from year to year, or dissolved once the purpose has been accomplished.

• Comprised of any combination of Council members, staff, and lay-appointed

persons, and may include appointments from other governing authorities.

• Report to the appropriate section of Coordinated Committee or as outlined in the related Terms of Reference.

• Appointments shall be consistent with the appointing term of Council.

• The following Committees are considered to be Statutory Advisory Committees appointed by Council: a) Accessibility Advisory Committee b) Municipal Elections Compliance Audit Committee (with Clearview Township) c) Property Standards Committee

• The following Committees are considered to be Non Statutory Advisory

Committees appointed by Council: a) Age Friendly Community Committee b) Downtown Development Master Plan Steering Committee c) Healthy Community Network d) High School Task Force e) Historical Advisory Committee f) River Resources Committee g) Tourism & Special Events Advisory Committee

2. LOCAL BOARDS

• The definition of a Local Board is contained within Section 1 (1) of the Municipal Act, 2001.

• Local Boards operate with varying degrees of independence of Council.

• Comprised of any combination of Council members, staff and lay-appointed persons.

• Reports to the appropriate section of Coordinated Committee.

• Appointments shall be consistent with the appointing term of Council.

• The following Committees are considered to be Local Boards: a) Beachfront Management Board b) Committee of Adjustment c) Wasaga Beach Public Library

3. EXTERNAL BOARDS AND COMMITTEES

• Defined as a Committee, Board or Authority created with a special mandate for

overseeing and managing publically funded facilities and/or programs.

• Comprised of any combination of Council members, staff and lay-appointed persons, some of whom are appointed by other governing authorities.

• Reports to the appropriate section of Coordinated Committee, or directly to Council as deemed necessary from time to time.

• Appointments may vary from 1 to 4 years in duration although appointments are generally for the four year term of Council.

• The following Committees are considered to be External Boards and Committees to which Council makes appointments: a) Board of Directors for Geosands Inc. b) Board of Directors for Wasaga Distribution Inc. c) Board of Directors Wasaga Resource Services Inc. d) Business Enterprise Centre Board of Directors e) Collingwood General & Marine Hospital Board of Trustees f) Collingwood Regional Airport Board of Directors g) Community Policing Committee h) Georgian Triangle Housing Resource Centre Board of Directors i) Nottawasaga Valley Conservation Authority j) Wasaga Beach Chamber of Commerce

4. AD HOC COMMITTEES

• An Ad Hoc Committee is established for a short term to accomplish a specific purpose and then dissolved.

• Due to the temporary nature of these committees, appointments will be made by

a separate by-law when required.

SCHEDULE “B” TO BY-LAW 2017-XX

APPOINTMENTS TO ADVISORY COMMITTEES (STATUTORY/NON STATUTORY)

STATUTORY a) Accessibility Advisory Committee

Term Expires Member John Robbins Nov. 30/18 Member Mark Ruttan Nov. 30/18 Member Michelle Heyduk Nov. 30/18 Member Fred Heyduk Nov. 30/18 Member Ruth Angel Nov. 30/18 Member Frank Nunnaro Nov. 30/18 Member Bruce Galbraith Nov. 30/18 Member Kim Lattimore Nov. 30/18 Council Rep. Councillor R. Ego Nov. 30/18 Resource Person A. Fay, Director of Legislative Services/Clerk C. Roos, Director of Parks, Facilities and Recreation

b) Municipal Elections Compliance Audit Committee (with Clearview Township)

Term Expires Member Kerry Vasey (Wasaga Beach Rep.) Nov. 30/18 Member Linda Benson (Wasaga Beach Rep.) Nov. 30/18 Member Greg Ashby (Clearview Rep.) Nov. 30/18 Resource Person A. Fay, Director of Legislative Services/Clerk

c) Property Standards Committee Term Expires Member Colleen Hough Nov. 30/18 Member Andy Ferguson Nov. 30/18 Member Paul Von Hatten Nov. 30/18 Member vacant Nov. 30/18 Member Alfredo Dasilva Nov. 30/18 Resource Person D. Vincent, Senior Municipal Law Enforcement/Property Standards

Officer S. Sohal, Business/Lottery Licensing

NON STATUTORY a) Age Friendly Community Committee

Term Expires Member Charles Christie (Senior) Nov. 30/18 Member Nancy Clark (Senior) Nov. 30/18 Member Colin Throop (Senior) Nov. 30/18 Member Colleen Sedgman (Senior) Nov. 30/18 Member Fred Heyduk (Accessibility Committee) Nov. 30/18 Member Vacant (Chamber of Commerce Executive) Nov. 30/18 Member Ruth McArthur (Simcoe Muskoka District Nov. 30/18

Health Unit) Member Tara Bone (Red Cross) Nov. 30/18 Member Karen Storing (Wasaga Beach YMCA) Nov. 30/18 Member Carol Runnings (Applicant/Tenant Services Nov. 30/18

Supervisor County of Simcoe Community and Social Services)

Member Susan Luciani (Health Community Network) Nov. 30/18 Member Jackie Beaudin, Chief Librarian Nov. 30/18 Council Rep. Councillor B. Smith Resource Person N. Wukasch, Planner

b) Downtown Development Master Plan Steering Committee

Term Expires Member George Potopnjk Nov. 30/18 Member Ed Stanyk Nov. 30/18 Member Rene Bindi Nov. 30/18 Member Katelyn Colella Nov. 30/18 Member Douglas Hansford Nov. 30/18 Member Susan Gammon Nov. 30/18 Member Peter Gibbin Nov. 30/18 Council Rep. Councillor R. Ego Nov. 30/18 Council Rep. Mayor B. Smith Nov. 30/18 Resource Person A. McNeill Director of Economic Development and Tourism J. Griggs, Economic Development Officer c) Healthy Community Network

Term Expires Member Neal Jankowski Nov. 30/18 Member Michael LaPorte Nov. 30/18 Member Irene Bell Nov. 30/18 Member Dr. Peter Willmott Nov. 30/18 Member Susan Luciani Nov. 30/18 Member Harry Regu Nov. 30/18

Member David Feathersone Nov. 30/18 Member Colleen Sedgman Nov. 30/18 Member Caroline Duffney Nov. 30/18 Member Fiona Ryner Nov. 30/18 Member Joseph Molinaro (youth) Nov. 30/18 Member Vacant (youth) Nov. 30/18 Member Ruth McArthur Nov. 30/18

(Simcoe Muskoka District Health Unit) Member John Ferguson (Community Policing) Nov. 30/18 Member Michele Rich (The Environment Network) Nov. 30/18 Member Fred Heyduk Nov. 30/18

(Accessibility Advisory Committee) Member Vacant (Chamber of Commerce) Nov. 30/18 Member John Fisher Nov. 30/18

(Wasaga Beach Provincial Park (non-voting)) Council Rep. Councillor S. Bray Nov. 30/18 Staff Resource N. Wukasch, Planner d) High School Task Force

Term Expires Member Jeannette MacKenzie Nov. 30/18 Member Lorraine Gruzuk Nov. 30/18 Member Charles Andrew Beaudoin Nov. 30/18 Member Robert Brockwell Nov. 30/18 Member Richard White Nov. 30/18 Member Vacant Nov. 30/18 Member Vacant Nov. 30/18 Council Rep. Mayor B. Smith Nov. 30/18 Council Rep. Councilor S. Bray Nov. 30/18 Staff Resource A. McNeill, Director of Economic Development & Tourism

e) Historical Advisory Committee

Term Expires Member Marilyn Beecroft Nov. 30/18 Member Nancy Ludlow Nov. 30/18 Member Lindsay Neale Nov. 30/18 Member Rod Reynolds Nov. 30/18 Member Art Dyer Nov. 30/18 Member Mary Watson (Archivist) Nov. 30/18 Council Rep. Councillor B. Smith Nov. 30/18

Staff Resource A. Fay, Director of Legislative Services/Clerk

f) River Resources Committee Term Expires

Member Jason Ruttan Nov. 30/18 Member Chuck Dalli Nov. 30/18 Member David Wilde Nov. 30/18 Member Robert Wills Nov. 30/18 Member Mike Lewis Nov. 30/18 Member Edward Holley Nov. 30/18 Member David Arsenault Nov. 30/18 Council Rep. Mayor B. Smith Nov. 30/18 Staff Resource K. Lalonde, Public Works Director

D. Vincent, Senior Municipal Law Enforcement Officer g) Tourism & Special Events Advisory Committee

Term Expires Member Shawn Crozier Nov. 30/18 Member Shirley Beere Nov. 30/18 Member Susan Gammon Nov. 30/18 Member Edward Parkes Nov. 30/18 Member Laurie McNeill Nov. 30/18 Member Marie-Claire Khadij Nov. 30/18 Member George Potopnyk Nov. 30/18 Council Rep. Mayor B. Smith Nov. 30/18 Council Rep. Councillor B. Smith Nov. 30/18 Staff Resource A. McNeill, Director of Economic Development & Tourism

A. Webster, Special Events Coordinator

SCHEDULE “C” TO BY-LAW 2017-XX

APPOINTMENTS TO LOCAL BOARDS

a) Beachfront Management Board Term Expires

Member Glen Smale (Community) Nov. 30/18 Member Ron Martin (Community) Nov. 30/18 Member Franca Toreli (Community) Nov. 30/18 Member Doug Vitali (Community) Nov. 30/18 Member David Hobbs (tenant at Beach Area One) Nov. 30/18 Council Rep. Councillor Bill Stockwell Nov. 30/18 Council Rep. Councillor Ron Ego Nov. 30/18 Council Rep. Mayor Brian Smith Nov. 30/18 Resource Person G. Vadeboncoeur, CAO G. Duni, Property Manager J. Legget, Communications and Special Projects Coordinator b) Committee of Adjustment Term Expires Member Art Sigouin Nov. 30/18 Member Doug Vitali Nov. 30/18 Member Richard Groh Nov. 30/18 Member Kandas Bondarchuk Nov. 30/18 Member Arv Sestokas Nov. 30/18 Member Andy Ferguson (alternate) Nov. 30/18 Resource Person T. Jarratt, Secretary-Treasurer

D. de Rijke, Recording Secretary c) Wasaga Beach Public Library

Term Expires Member Nancy Donnelly Nov. 30/18 Member Lorraine Gruzuk Nov. 30/18 Member Rorry Cruikshank Nov. 30/18 Member Deborah Grant Nov. 30/18 Member Rosanna Vryvogel Nov. 30/18 Member Odette Chin-Fook Nov. 30/18 Member Jody Mayhew Nov. 30/18 Member Jennette MacKenzie Nov. 30/18 Member David Gross Nov. 30/18 Council Rep Councillor S. Bray Nov. 30/18 Staff Resource J. Beaudin, Chief Librarian

SCHEDULE “D” TO BY-LAW 2017-XXX

APPOINTMENTS TO EXTERNAL BOARD AND COMMITTEES

a) Board of Directors for Geosands Inc.

Term Expires Member Vacant Nov. 30/19 Member Bruce Young Nov. 30/19 Member Rick Archdekin Nov. 30/19 Member Peter Preager Nov. 30/18 Council Rep. Mayor B. Smith Nov. 30/18 b) Board of Directors for Wasaga Distribution Inc.

Term Expires Member Vacant Nov. 30/19 Member Bruce Young Nov. 30/19 Member Peter Praeger Nov. 30/18 Member Andrew Ferguson Nov. 30/18 Council Rep. Mayor B. Smith Nov. 30/18

c) Board of Directors Wasaga Resource Services Inc.

Term Expires Member Peter Praeger Nov. 30/19 Member Bruce Young Nov. 30/19 Member Peter Willmott Nov. 30/18 Member Rick Archdekin Nov. 30/18 Council Rep. Mayor B. Smith Nov. 30/18

d) Business Enterprise Centre Board of Directors

Term Expires Council Rep. Deputy Mayor Nina Bifolchi Nov. 30/18

e) Collingwood General & Marine Hospital Board of Trustees Term Expires

Council Rep. Councillor Bonnie Smith Nov. 30/18

f) Collingwood Regional Airport Board of Directors Term Expires

Council Rep. Councillor Bill Stockwell Nov. 30/18

g) Community Policing Committee Term Expires

Council Rep. Councillor Ron Ego Nov. 30/18

h) Georgian Triangle Housing Resource Centre Board of Directors

Term Expires Council Rep. Councillor Bonnie Smith Nov. 30/18

i) Nottawasaga Valley Conservation Authority Term Expires

Council Rep. Deputy Mayor Nina Bifolchi Nov. 30/18

j) Wasaga Beach Chamber of Commerce Term Expires

Council Rep. Mayor Brian Smith Nov. 30/18


BY-LAW 2017-XX

A By-law to adopt a policy for the public appointments by Council to Advisory Committees, Local Boards and External Boards and Committees and

to repeal By-law 2011-25 WHEREAS pursuant to Section 9 of the Municipal Act, 2001, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to Section 8. (1) of the Municipal Act, 2001, the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues; AND WHEREAS the Council of the Town of Wasaga Beach deems it advisable to adopt a policy for the Public Appointments by Council to Advisory Committees, Local Boards and External Boards and Committees; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF WASAGA BEACH HEREBY ENACTS AS FOLLOWS: 1. That Schedule “A” attached hereto forms part of this by-law being the Policy for

Public Appointments by Council to Advisory Committees, Local Boards and External Boards and Committees.

2. That By-law 2011-25 is hereby repealed.

3. That this By-Law shall come into force and effect on the final passage thereof. BY-LAW READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS XXth DAY OF XXXXX, 2017. Brian Smith, Mayor Andrea Fay, Clerk

Schedule “A” to By-law 2017-XX


POLICY MANUAL

SECTION NAME: Council

POLICY NUMBER: 1-6

POLICY: Public Appointments by Council to Advisory Committees, Local Boards and External Boards and Committees

REVIEW DATE: September 2021

EFFECTIVE DATE: September 26, 2017

REVISIONS:

ADOPTED BY BY-LAW: By-Law 2017-XX

ADMINISTERED BY: Director of Legislative Services & Clerk

PURPOSE The Corporation of the Town of Wasaga Beach (The Town) is committed to appointing members of the public to Advisory Committees, Local Boards and External Boards and Committees as required by statute or initiative, in a consistent, open manner allowing all residents and property owners to apply if interested in the opportunity. POLICY It shall be the policy of the Town that public appointments to all of Council’s Advisory Committees and Local Boards, unless stated as part of a statute, by-law, regulation, constitution, or stipulated otherwise, shall generally be on the basis of public advertisement inviting applicants from residents or property owners for the appointments to be submitted to the Director of Legislative Services & Clerk’s Department for processing and subsequent recommendation by the Mayor to Council for approval.

1. DEFINITIONS

1.1 “Ad Hoc Committee” means a Committee that is established for a short term to accomplish a specific purpose and then dissolved.

2

1.2 “Advisory Committee” means a committee established by Council either under a statute or at the pleasure of Council to provide advice to Council pursuant to their approved Terms of Reference.

1.3 “Local Board” means a municipal service board, transportation commission, public library board, board of health, police services board, planning board or any other board commission, committee, body or local authority established or exercising any power under any Act with respect to the affairs or purposes of one or more municipalities , excluding a school board and a conservation authority.

1.4 “Resident” means a member of the public whose current and primary residence is

within the Town of Wasaga Beach.

1.5 “Vacancy” of any appointment shall mean the expiration of a stated term or resignation

2. APPLICABILITY

2.1 This policy applies to all public appointments to the following types of committees: a) Advisory Committees (Statutory/Non Statutory) b) Local Boards c) External Boards & Committees d) Ad Hoc Committees

2.2 Due to the temporary nature of Ad Hoc Committees, appointments will be made through

a separate by-law when required.

2.2 The individual Committees and Boards are specified within the Appointments By- law related to Advisory Committees, Local Boards and External Boards and Committees.

2.3 In the case where the Terms of Reference for a specific Advisory Committee or Local

Board are inconsistent with any provisions of this Policy, this Policy shall prevail.

2.4 In the case where legislation relating to a specific Advisory Committee or Local Board or Committee is inconsistent with any provisions of this Policy, the legislation shall prevail.

2.5 This Policy does not apply to appointments where the appointee is a Municipal staff position or person.

3

3. ELIGIBILITY

3.1 All public members appointed to Local Boards or Committees shall be residents or

property owners of the Town.

3.2 All public members appointed to Local Boards or Committees shall be at least 18 years of age, with the exception of those Local Boards or Committees that require Youth membership ie: Healthy Community Network.

4. CITIZEN APPOINTMENT PROCESS – NEW TERM OF COUNCIL

4.1 Call for Volunteers a) By September 1st in an election year, all existing Advisory Committee, Local Board and

external Board members, through the respective staff resource person or Chair, will be asked if they wish to continue to serve for the next four year term. In addition they will be asked to confirm that they still meet the eligibility requirements.

b) The members that wish to re-apply will be provided with and required to complete the Public Appointment application form.

c) The list of names and completed application forms of eligible current members wishing to re-apply will be submitted to the Director of Legislative Services & Clerk.

4.2 Advertising a) By October 1st in an election year, the Clerk’s Department shall advertise in a

newspaper having general circulation in Wasaga Beach and on the Town website, a list of municipal citizen appointee positions, stating the nature of the Advisory Committee, Local Board or External Board to which the appointment is to be made and outlining the qualifications (if any) of the appointee.

b) Eligible residents and property owners who wish to be considered for one of the vacancies will be required to complete the Public Appointment application form and submit same to the Director of Legislative Services & Clerk.

4.3 Recommendations and Approval of Appointments

a) The Clerk’s Department shall review all applications received for accuracy and ensure that the applicants meet the requirements for the appointments being advertised as set out in the applicable Terms of Reference, this Policy and applicable legislation.

b) A list of eligible applicants through the advertising process, along with their completed applications and a list of eligible current Advisory Committee, Local Board and External Board members, who wish to have their name stand for appointment for the next term,

4

along with their completed applications shall be forwarded to the Mayor in the form of a staff memo.

c) The Mayor shall review the memo from the Director of Legislative Services & Clerk and shall select one individual for each vacancy to be recommended for appointment by Council. Consideration should be given to maintaining some continuity within the Committees and Boards if possible.

d) Council shall review the recommendations for appointment from the Mayor and confirm same through the passage of the Appointment to Advisory Committees, Local Boards and External Boards and Committees By-law at the beginning of the new term of Council, ideally at the Inaugural Meeting but no later than the regularly scheduled meeting of January following the election year.

e) Once appointed by Council, the Director of Legislative Services & Clerk will acknowledge those appointments in writing and provide them with the following documents for review and sign off:

• Applicable Terms of Reference; • Freedom of Information Consent Form; • Accessible Customer Service Booklet; • Council Code of Conduct; • Payroll information if applicable.

f) The names of all appointees will be included on the Town’s website.

g) Once appointed, the Chair of each Advisory Committee or Local Board will be provided

with the Town’s Procedural By-law to Govern the Proceedings of Council and its Committees, and contact list of members.

h) Those applicants that were not chosen will receive a letter of thanks and their applications will be retained should a vacancy occur in future.

5. PUBLIC APPOINTMENT PROCESS – DURING THE TERM OF COUNCIL

a) A resignation from an Advisory Committee, Local Board or External Board is to be submitted, in writing to the Chair or resource person, which shall be immediately forwarded to the Clerk’s Department to begin the process to fill the vacancy.

b) Existing applications, on file for the particular Advisory Committee, Local Board or External Board shall be reviewed to determine if there were applicants that were not chosen during the initial appointment process. Staff to confirm with the applicant to ensure that they are still eligible and interested in being considered for the appointment;

5

c) Public vacancies shall be advertised once in a newspaper having general circulation in Town and on the Town website, stating the nature of the appointment, the Board or Committee to which the appointment is to be made and outlining the requirements to fill the vacancy;

d) The Clerk’s Department shall review all applications received for accuracy and ensure that the applicants meet the requirements for the appointments being advertised as set out in the applicable Terms of Reference, this Policy and applicable legislation.

e) A list of eligible applicants through both the advertising process and those existing applicants on file, along with their completed applications shall be forwarded to the Mayor in the form of a staff memo.

f) The Mayor shall review the memo from the Director of Legislative Services & Clerk and shall select one individual for each vacancy to be recommended for appointment by Council.

g) Council shall review the recommendations for appointment from the Mayor and confirm same through the passage of a resolution to amend the Appointment to Advisory Committees, Local Boards and External Boards and Committees By-law.

h) Once appointed by Council, the Director of Legislative Services & Clerk will acknowledge those appointments in writing and provide them with the following documents for review and sign off:

• Applicable Terms of Reference; • Freedom of Information Consent Form; • Accessible Customer Service Booklet; • Council Code of Conduct; • Payroll information if applicable.

i) The names of the appointees will be included on the Town’s website.

j) Those applicants that were not chosen will receive a letter of thanks and their

applications will be retained should a vacancy occur in future.

6. ABSENTEEISM/DEEM TO HAVE RESIGNED

a) Any public appointee with unexcused absences from three consecutive meetings will be deemed to have resigned their seat.

b) The Chair or staff resource person shall immediately advise the Director of Legislative

Services & Clerk to commence the process to fill the vacancy in accordance with Section 5.

6 7. TERM OF PUBLIC APPOINTMENTS

a) Unless otherwise provided for by legislation, Terms of Reference or operating

procedures, the term of appointment shall coincide with the term of Council, commencing upon passing of the appointment by-law and expiring November 30, in an election year, unless otherwise specified.

b) Notwithstanding 7 (a) above, when an appointed member resigns before the end of the

term, or is deemed to have resigned due to absenteeism, the appointment continues until it is rescinded by Council.

8. CONDUCT OF MEMBERS

Members of Council’s Boards and Committees are governed by and subject to the provisions of the Town’s Procedural By-law to govern the proceedings of Council and its Committees, the Municipal Conflict of Interest Act, and the Council Code of Conduct and shall adhere to Town policies and procedures.

9. POLICY ADMINISTRATION AND REVIEW

This policy will be reviewed as required, but in any case no later than every four (4) years from the date of the most recent review.

The Director of Legislative Services & Clerk will be responsible for initiating the review of this Policy.

Form: WB-SR2010

STAFF REPORT TO: Committee of the Whole FROM: Andrea D. Fay, Director of Legislative Services/Clerk SUBJECT: Intelivote Systems Inc. DATE: September 19, 2017 RECOMMENDATION That the Committee of the Whole recommend to Council that it select Intelivote Systems Inc. as the vendor for the provision of Internet and Phone electronic voting services for the 2018 Municipal Election at a cost of $1.10 per elector for E-Voting and $1.25 per elector for voter letter production and postage as a single source purchasing action under the Procurement Policy. And further that staff be directed to bring forward the related agreement and authorizing by-law to an upcoming Council meeting for consideration. BACKGROUND In 2013, Staff conducted a Request for Proposals by sending invitations to four companies and publicly advertising for same. Four proposals were received and Council approved the proposal from Intelivote Systems Inc (Intelivote). The cost was $1.75 per elector (E-voting portion) and $1.05 per elector (voter letter production and postage) for a total cost of $2.80 per elector. Staff recommended Intelivote for the following reasons:

• Proposal included all components required, including the preparation of procedures and accessibility reporting;

• Staff are familiar with reputable Canadian data centre host environment; confidence in data capability and line expandability;

• Consistent, informative, follow up provided in a timely fashion; positive and confident client relationship established;

• Proven track record with a significant number of Ontario Municipal Elections; • Excellent customer service before and after the proposal was submitted; • Overall best met the needs of the Town.

By all accounts the 2014 election process was a success. Following the election Staff reviewed the services provided by Intelivote Systems Inc. and indicated they would utilize the system again for the 2018 election. DISCUSSION In addition to the reasons cited above, staff is recommending Intelivote Systems Inc. as the vendor for the provision of both Internet and Phone electronic voting services for the 2018 election for the following reasons:

2

• The public is familiar and has confidence with the program based on their experiences in the 2014 election;

• Town Staff are familiar and have confidence in the program; • Related procedures, staff training etc. will only require a review/refresh versus an complete

update should a new program be chosen; • As e-voting is a new process for the writer moving forward. Using the same system as 2014

will lessen the time requirements specific to e-voting; • Overall the cost for Intelivote per elector in 2018 will be reduced by $0.45 per elector from

2014. The Towns pricing for 2018 is $0.65 lower per elector (E-voting) and $0.20 higher per elector (voter letter production and postage) largely due to the increased cost of postage.

• The Township of Clearview and the Township of Ramara have chosen Intelivote for 2018.

CONCLUSION This report is being provided in accordance with Section 10 a) of By-law 2012-96, being the Town’s Procurement Policy. If a Department Head requests an exemption from any or all purchasing procedures outlined in the policy a detailed report shall be submitted to Committee providing the related rationale for the exemption. The final approval is done through Council. Should Council agree with the recommendation of Staff a by-law authorizing the related agreement would be brought forward to a future Council meeting for consideration of Council. Respectively Submitted, Andrea D. Fay Director of Legislative Services Clerk

Form: WB-SR2010

STAFF REPORT TO: Committee of the Whole FROM: Chris Roos, Director - Recreation, Events & Facilities Joshua R. Pallas, Recreation Coordinator SUBJECT: Beachfront Water-Safety Patrol DATE: September 19, 2017 RECOMMENDATION THAT Committee of the Whole recommends to Council that this report be received as information based on the research completed concerning the implementation of a Beachfront Water-Safety Patrol program; FURTHER THAT the report be forwarded to Committee of the Whole as Budget Committee for consideration as part of the 2018 Budget. BACKGROUND In 1995 the Beach Patrol program that was formerly run by the Ministry of Natural Resources and Forest (MNRF) in Wasaga Beach dissolved. Since that time the MNRF has continued to offer a waterfront safety program by monitoring both the beach and the water for undesirable behaviour and dangerous situations via their Park Wardens and a Waterfront Safety Team. In 2016 this council received reports pertaining to a proposed agreement with the Ontario Parks over management of Beach Area 1 and 2 and expressed interest in implementing a “Life Guard” program at Beach Area 1. This program was not pursued for the summer of 2017 due to the Agreement not being in place in time for the season. DISCUSSION Town Staff have compiled this report based on information sourced from the Lifesaving Society, the City of Orillia, Toronto Police Service and several other areas including information gathered from well-known beaches in the United States. The scope of the review pertains to providing a Beachfront Water-Safety Patrol for 600 meters of beach area at Beach Area 1. The shores of Georgian Bay and the potential bather load for the proposed area that the Beachfront Water-Safety Patrol would cover, makes this program unique and difficult to compare with other waterfronts. Although life-safety is the primary goal of this program, designating an area for a life safety program will create a more family friendly atmosphere. However, there are challenges to implementing an effective Beachfront Water-Safety Patrol that ensures the safety of bathers who choose to use the dedicated 600 metre area between Spruce and 3rd Streets. There are three clear options of how a program of this nature could be delivered.

2

The first option is to adopt Lifesaving Society standards and implement a Life Guard Program in Beach Area One which would categorize the designated beach area as supervised. The second option is to adopt Lifesaving Society standards and implement the procedures adhering to their guidelines corresponding to an Unsupervised Waterfront. The third option is to adhere to the Life Saving Society guidelines of a Patrolled Waterfront by implementing a Beachfront Water-Safety Patrol program, which is what was operated in Wasaga Beach by the Ontario Parks until 1995. Requirements related to each of these three approaches can be itemized through a Lifesaving Society Waterfront Audit. Lifesaving Society Supervised Waterfront The lifesaving society deems a supervised waterfront as an area designated for swimming where safety supervision is provided by lifeguards. The City of Orillia supervises two much smaller beaches than what is being considered for the Town of Wasaga Beach. The standard of care that is provided by the City of Orillia is 4 guards staffing approximately 100 meters of waterfront. Maintaining this standard of care in Wasaga Beach throughout the summer months could require an excessive number of life guards on duty between Spruce and 3rd Street. Further research suggests that the standard for a water search procedure is that it should take less than 4 minutes in the area deemed as supervised, by all staff available, to recover a submerged drowning victim. Lifeguards should also regularly (every 30 min.) count the number of bathers in the waterfront. This count should be used to select the number of lifeguards required for the bather load. It is recommended that these counts be documented and used to regularly evaluate lifeguard requirements.

Lifesaving Society Unsupervised Waterfront

The Lifesaving Society deems an unsupervised waterfront as an area that is suitable and used for swimming where no safety supervision is provided.

The unsupervised waterfront minimum standards include signage stating the rules, E.coli counts, current weather conditions, emergency situation procedures and basic waterfront safety equipment being made available for rescue situations. Additionally, signage should be in a conspicuous location and should clearly state that the waterfront is unsupervised and there are no lifeguards on duty.

Patrolled Waterfronts The Lifesaving Society deems a Patrolled Waterfront an area designated for swimming where a safety response is provided by Patrol staff. Further, the Lifesaving Society considers a Staffed Waterfront as an area designated for swimming that is not supervised by Life Guards, but other waterfront staff are scheduled and working on site. Employing a waterfront patrol program is a common practice for many large beach areas including the Toronto Police Lifeguard Service which is comprised of ninety-three personnel, a full time coordinator, two supervisors, thirteen Headguards and eighty Lifeguards. The Service provides beach lifeguards, and rescue personnel on the thirteen beaches stretching along Toronto's 44-km shoreline.

3

A patrol program allows an increased level of care to be provided while delineating a reasonable amount of responsibility for individual safety on the bathers present at the waterfront. The structure of a program would adhere to all the previously mentioned signage protocols and additionally post the hours of operation for the Beachfront Water-Safety Patrols. Implementing a program such as this could result in the buoy lines being drawn in to a distance where Beachfront Water-Safety Patrol could consistently reach the outer most limits of the area deemed supervised while keeping within Lifesaving Society physical standards for guards to be able to competently run, swim and tow 100m each.. Furthermore, additional buoy and float lines could be required to section off the supervised bathing area. When the Patrol is off duty the facility must still meet the minimum requirements for an unsupervised waterfront provided by the Lifesaving Society. If Committee would like to proceed with a water safety program staff are recommending that the “Patrolled Waterfront” standard be used. However, once operational requirements are established and audited, staff anticipates that Lifesaving Society Life Guarding specifications will be satisfied with the following proposed budget and staffing. Budget Estimates based on hiring 12 Beachfront Water-Safety Patrollers and are detailed below Training $ 3,000.00 Signage & Branding $ 5,000.00 Equipment/Fuel and Maintenance $ 22,000.00 Computer/Phones $ 5,000.00 Capital Equipment $ 64,000.00 Staffing $151,000.00 Total $250,000.00 Training Training costs for is based on the Lifesaving Society Waterfront Safety program which ranges from $250.00 to $300.00 per staff member Equipment/Fuel and Maintenance Equipment budget includes the following: torpedo buoys, spinal boards, first aid kids, biohazard kits, PPE and refills of supplies, AED, Sheppard’s Hooks, Life Jackets, Paddle Buoy Rescue Boards, Communication Radios, Megaphones, Uniforms, Office Stationary, Skin-Diving Equipment, Binoculars and Oxygen Inhalators, Fuel for ATV and Personal Water Craft, Maintenance for ATV and Personal Watercraft. Capital Equipment First aid station and raised chairs, side by side ATV and Personal Watercraft with trailer.

4

Staffing Staffing is based on 12 Beachfront Water-Safety Patrol team members with one Supervisor, and one Assistant Supervisor. The Supervisor and Assistant Supervisor for the first year would be 6 month contracts to assist in the implementation of staff manuals, policy and procedures, search and rescue procedures and staff scheduling. The other 10 team members would be 12 week contracts from mid-June to the conclusion of August. Beachfront Water-Safety Program Insurance Staff are currently investigating the impact of this program on Town insurance premiums. Town Staff and Department Project Collaboration To successfully implement the Beachfront Water-Safety Patrol program between Spruce and 3rd Street in Beach Area One the Recreation, Events and Facilities Department would require support and collaboration from Public Works, Fire, Paramedics, OPP, Parks, MNR and Bylaw. The expertise in emergency services from these various departments/agencies will complement the planning and operations to effectively impact safety on the beachfront in Wasaga Beach. Respectively Submitted, Chris Roos Director Recreation, Events and Facilities Joshua R. Pallas Recreation Coordinator

Form: WB-SR2010

STAFF REPORT TO: Committee of the Whole FROM: George Vadeboncoeur, CAO SUBJECT: Canadian Army Training Activities in Wasaga Beach

October 11th to October 15th, 2017 DATE: September 19, 2017 RECOMMENDATION THAT Committee of the Whole recommend to Council that it approve the Canadian Military using the Town’s two water towers as observation posts during their Training Exercise being held in Wasaga Beach October 11th to October 15th, 2017; Further, that Council approve a License Agreement with the Government of Canada for the use of the two water towers; Finally, that Committee authorize staff to sign the Agreements on behalf of the Town. DISCUSSION In June staff brought forward a report pertaining to a proposed Military exercise to be conducted in Wasaga Beach in mid-October. As Committee recalls, the Royal Canadian Horse Artillery Regiment would like to conduct a training exercise for 500 of its soldiers October 11th to the 15th, 2017 (Wednesday to Sunday). Council approved the agreements related to the exercise at their June meeting. In late August members of the Regiment contacted the writer to arrange for observation posts for members of the military to observe the training. After reviewing a number of sites and in consultation with the Director of Public Works, the Town’s two water towers were selected as ideal observation posts. Staff supports these two locations and is recommending that Council approve them. The Military is trying to finalize all their arrangements and have asked for the signed Agreements back by September 22, 2017. The agreements for the two water towers are template agreements and are identical to the ones already approved by Council for the properties to be used in the exercise. To meet the military’s deadline, Staff are seeking the authority to sign the Agreements in advance of the Council meeting on September 26, 2017. Respectively Submitted, George Vadeboncoeur Chief Administrative Officer Enclosure

LICENSE AGREEMENTIlhis tlocument must be atlapted fo each specific situation.

BETWEEN:

(the "LICENSOR")

AND

HER MAJESTY THE QUEEN IN RIGHT OF CANADA, as represented bythe Minister of National Defence (the "LICENSEE")

WHEREAS the LICENSO is the owner, ,,( of a propertylocated at þ

.¡ urlzr ¡- Wrlg4 ß<¡ct^

AND WHEREAS the LICENSEE has requested permission from the LICENSOR to usethe Premises for the purpose of: Military deployment area (dry artillery training)

THIS AGREEMENT WITNESSES that in consideration of, and subject to, the terms andconditions set out herein, the LICENSOR hereby grants permission to the LICENSEE to use thePremises for the purpose stated herein, and for no other purpose, under the following terms andconditions:

1. DESCRIPTION OF PROPERTYThe LICENSOR agrees that the LICENSEE may enter and use t\< Wa-ker þ.,"dCrc¡rs; þ ¡ø,f ,o"-ò rÞ"+ gUtGa.,r)

(,p^rt¿.à \-+/

the Premises for the purpose of dry artillery Depl@

2. TERMThe term of this agreement shall be from 11 Oct 17 until L6 OctLT

3. LICENSE FEETotal consideration for the use of the Premises is $ 1 and the LICENSOR herebyacknowledges the receipt and sufficiency of this consideration.

4. INSURANCEThe LICENSOR acknowledges that the LICENSEE is self-insured

5. INDEMNIFICATIONSubject to the Crown Liability and Proceedings Act, the LICENSEE indemnifies and savesharmless the LICENSOR, its servants, agents, and employees and their heirs, executors,administrators, successors and assigns, from and against all injury, damage, actions, causes ofactions, suits, claims and demands of whatsoever nature which may result or may be brought ormade by reason of any act or default of the LICENSEE, her servants, agents, or employees, or onaccount of any damage to the property of the LICENSOR or in connection with any loss, damageor injury in any manner based upon, arising out of or incidental to the exercise or purportedexercise by the LICENSEE of the license granted herein.

sl6

6. LICENSOR'S PROPERTYThe LICENSEE agrees to assume full responsibility for the care of the Premises during heroccupation, and to assume all risk of loss, damage, or injury to herself, her servants, agents,employees or licensees.

7, DAMAGESThe LICENSEE shall not be responsible for any damage or loss to the Premises arising fromcircumstanceso acts or conditions beyond her control, or due to "force majeure", which is definedas an act of God, war, invasion, revolution, insurrection or other act of a similar nature.

B. ENVIRONMENTALDAMAGEThe LICENSEE is liable for any environmental damage to the Premises caused during heroccupation, except for:

a) any environmental damage to the Premises caused by the previous occupation of thepremises by other persons, organizations, or the LICENSOR;

b) any environmental damage to the Premises arising during the period covered by thisagreement, where such environmental damage is a consequence of pre-existingenvironmental damage from previous occupation, or was caused by the activities ofthe Licensor during the period of this agreement; and

c) any environmental damage to the Premises caused by any other persons,organizations, or by the LICENSOR.

9, GOVERNING LAWThis agreement shall be construed in accordance with, and governed by, the laws in effect in theProvince of Ontario., including the laws of Canada.

IN WITNESS WHEREOF this agreement has been executed by the A*,^ of UJ^: ^",l¡and Her Majesty the Queen in Right of Canada, as represented by the Minister of National rDefence, this _ day of 2017.

SIGNED, SEALED AND DELIVEREDin the presence of

Jo nc Çn ù cz;,t*tÐ, 8,Sn Y, z Qct-/4


Witness

HER MAJESTY THE QUEEN INRIGHT OF CANADA, AS REPRESENTEDBY THE MINISTER OF NATIONALDEFENCE

Per À¡¡r¿J"-.-^Name: 'tlq. S . (rc(bcar.J tTitle: r¡t6'ir r ßC 4, A Í C^,Þ

Per:Name:Title: Owner

616

LFCAD 2.2.013

MILITARY USE OF NON-DND PROPERTY

References: A. B-GL-38 1-001/T5-000 Training SafetyB. Realty Asset Management Manual Chapter 6 - Real Property - Current Delegation ofReal Property Transaction AuthorityC. DCDS 2198 Gttidance for the Conduct of Domestic OperationsD. Federal Real Property and Federal Immovables Act SC 1991, C-50E. Delegation of Authorities Matrix A-FN-100-002/AG-006

GENERAL

1. The use of private property can generate interest in training through the use ofground unfamiliar to the troops. However, it is absolutely essential that good relations bemaintained between units and the civilian population in the exercise area. No amount ofpublic relations effort will be of any use if soldiers are rude to or inconsiderate of thelandowners. The guiding rule is that, no matter what the tactical situation might be,adherence to civilian rights and property will be respected.

AIM

Z. To detail the basic considerations involved and the administrative procedures tobe followed by units and headquarters in the use of Non-DND owned property.

RIGHT OF USE

3. Before any training is conducted on private land, written permission from the landowner(s) will be obtained by the participating unit. The form at annex A will be used forobtaining permission to use private property. When the same property is used forexercises on a regular basis, appendix 1 can be use to mitigate the administrative process.

RESPONSIBILITIES

4. The Commander grants such authority, in accordance with reference C, when therequirement for training or deployment dictates the use of Non-DND land. The followingprocess will be followed:

a. Requests for approval of training will be submitted to the funding HQNLT 60 days prior to the exercise to ensure that requisite funding will beprovided;

rl4

LFCAD 2.2.0T3

b. Reference E provides the Current Delegation of Real Property TransactionAuthority. The attached Agreement will be used when units use Non-DNDproperty. The delegated authority to sign the Agreement between the owner ofthe property to be used and DND rests with the BaseiASU commandersupporting the unit. This authority cannot be further delegated. Funding must bein place from the operational chain of command before the agreement isexecuted;

c. In all cases the Base/ASU Property officer must be consulted to ensurethat the documentation meets the requirements. Note: As per NDHQ FinancialDelegation Authority explain in reference E, Area, Brigade and UnitCommanding Officers do not have delegated signing authority;

d. If military training is to be conducted on land belonging to another federaldepartment, agency or provincial crown corporation the Base/ASU propertyofficer will assist you in drafting a Memorandum of understanding for thatpurpose;

e. The responsibility for obtaining the required permission to use Non-DNDland rests with the unit planning and conducting the training. Liaison must beconducted with the property ov/ner to ensure that the owner understands what theusage consists of and agrees to it;

f. Unit Environmental Officers will ensure the environmental checklist iscompleted in accordance with direction in reference B. Copies of completed EAchecklists are to be forwarded to the unit supporting the Base/ASU EnvironmentOfficer. Environment Officers will review material and may seek furtherinformation from the unit. Base/ASU Environment officers and/or PropertyOfficers should be contacted for advice on realty/environmental issues regardingLicense Agreements; and

g. The License Agreement at Annex A will be used and must be completedin 4 copies. The property owner will receive the original copy, the conductingunit will retain a copy as will the Base/ASU and a copy will be forwarded to AreaHQ for information. If a formal lease arrangement is to be entered into, therequest must include the name, address and telephone number of the propertyo,wner. All such licenses will be staffed through the appropriate Base/ASUProperty Officer

214

LFCAD 2.2.013

DAMAGE CONTROL

5. To minimize damage to private land the following will be observed:

a Stay clear ofbuildings, livestock and crop areas;

Use fence lines if a crop is growing;

Keep vehicles on tracks or in a de-bussing area;

Close gates;

Respect cemeteries and churches;

f. Use pre-selected sanitation areas only; and

Solicit the interest of the owner. (Explain the exercise and the purpose ofthe manoeuvre in simple terms).

6. If damage occurs to buildings, roads, fences, etc. every effort should be made tomake immediate repairs. A damage report must be submitted through the chain ofcommand to LFCA HQ in order that JAG personnel may be alerted to quickly handle anyclaims that may arise. Speed in reporting damage is of the essence to avoid fraudulentclaims and to improve relations with the landowner. Damage reports will be submittedIAW procedures put in place by the Base/ASU responsible for the training and normallybe telephoned.

USE OF BLANK AMMUNITION AND PYROTECHNICS

7 A responsible officer will explain to the landowner the information required bychapter 1, article 74 of the reference A. Written permission must be obtained from thelandowner to use blank ammunition or pyrotechnics on their land (using the form atannex A). Incal police forces must be advised of the intended use of any blankammunition or pyrotechnics. To minimize the potential for damage or incidents thefollowing guidelines will be observed:

FIRE. Incendiary pyrotechnics will not be used in heavily forested areasor grasslands when the fire hazard is high; and

LIVESTOCK and WILDLIFE. Care will be taken not to harass orintimidate domestic animals or wildlife. Neither blank ammunition norpyrotechnics will be used within 750 metres of livestock or farmbuildings.

b.

c.

d.

e.

(vb.

a.

b

314

LFCAD 2.2-OT3

LOCAL WARNINGS TO THE PUBLIC

8. Required Information to warn the public is contained in article 75 of reference A.A Public Affair Officer should be contacted in order to help draft and distribute thewarning to the local Medias in time.

INCIDENT REPORTING AND INVESTIGATION

9. Incidents of any nature will be reported immediately to the unit commandingofficer. The officer closest to the scene will immediately complete written report, whichwill form part of any subsequent investigation.

OTHER GOVERNMENT PROPERTIES

10. On occasion a unit may wish to use property belonging to another federaldepartment, to a provincial government or to a municipal government. The principlesand procedures involving the use of such lands are the same as for private property.

OPI: LFiA G3 CT

Re-issued: January 2008

Annex A License Agreement (Use of Non-DND Property)

414

LICENSE AGREEMENT'l'his clocument must be adapfed fo each specifïc sitrration.

BETWEEN:

(the "LICENSOR")

AND

HER MAJESTY THE QUEEN IN RIGHT OF CANADA, as represented bythe Minister of National Defence (the "LICENSEE')

\ryHEREAS the LICENSOR is the owner,1L^ dÈ of a propertylocated at: SZc,t S.-trnnìc[c'.\o ç-""à) \r-¡-:4-rÁ e4at\.-

AND \ryHERBAS the LICENSEE has requested permission from the LICENSOR to usethe Premises for the purpose of: Military deployment area (dr]¡ artillery training)

THIS AGREEMENT \ryITNESSES that in consideration of, and subjebt to, the terms andconditions set out herein, the LICENSOR hereby grants permission to the LICENSEE to use thePremises for the purpose stated herein, and for no other purpose, under the following terms andconditions:

1. DESCRIPTION OF PROPERTYThe LICENSOR agrees that the LICENSEE may enter and use lr{.¿ r*r",tcr \2acl ( prfV.\ r-.+,

CtCLclJ +o f>cf ¡ arè fr"P f {.l"+-C=r^^ )the Premises for the purpose of dr]¡ artillery Deployment area

2. TERMThe term of this agreement shall be from ll_Oct 17 until 16_QCtlZ_

3. LICENSE FEETotal considerati'on for the use of the Premises is $ and the LICENSOR herebyacknowledges the receipt and sufficiency of this consideration.

4. INSURANCEThe LICENSOR acknowledges that the LICENSEE is self-insured.

5. INDEMNIFICATIONSubject to the Crown Liability and Proceedings Act, the LICENSEE indemnifies and savesharmless the LICENSOR, its servants, agents, and employees and their heirs, executors,administrators, successors and assigns, from and against all injury, damage, actions, causes ofactions, suits, claims and demands of whatsoever nature which may result or may be brought ormade by reason of any act or default of the LICENSEE, her servants, agents, or employees, or onaccount of any damage to the property of the LICENSOR or in connection with any loss, damageor injury in any manner based upon, arising out of or incidental to the exercise or purportedexercise by the LICENSEE of the license granted herein.

1

5t6

6, LICENSOR'S PROPERTYThe LICENSEE agrees to assume full responsibility for the care of the Premises duiing heroccupation, and to assume all risk of loss, damage, or injury to herself, her servants, agents,employees or licensees.

7, DAMAGESThe LICENSEE shall not be responsible for any damage or loss to the Premises arising fromcircumstances, acts or conditions beyond her control, or due to o'force majeure", which is definedas an act of God, war, invasion, revolution, insurrection or other act of a similar nature.

8. ENVIRONMENTALDAMAGEThe LICENSEE is liable for any environmental damage to the Premises caused during heroccupation, except for:

a) any environmental damage to the Premises caused by the previous occupation of thepremises by other persons, organizations, or the LICENSOR;

b) any environmental damage to the Premises arising during the period covered by thisagreement, where such environmental damage is a consequence of pre-existingenvironmental damage from previous occupation, or was caused by the activities ofthe Licensor during the period of this agreement; and

Ð any environmental damage to the Premises caused by any other persons,organizations, or by the LICENSOR.

9, GOVERNING LAWThis agreement shall be construed in accordance with, and governed by, the laws in effect in theProvince of Ontario., including the laws of Canada.

IN WITNESS WHEREOF this agreement has been executed by the To.-n 4+ r.zrJo taørêrand Her Majesty the Queen in Right of Canada, as represented by the Minister of National JDefence, this _ day of _2017.


Jr^ (2tc

wÒ , BsA l, Z ÊcHA


Witness

HER MAJESTY THE QUEEN INRIGHT OF'CANADA, AS REPRESENTEDBY THE MINISTER OF NATIONALDEFENCE

Per: )ttJ\u'LrllName: \,\t. 5.. G f srt r¿*Title: Ilt*ì -r, ïey r aêcvla

Per:Name:Title: Owner

616

LFCAD 2.2.013

MILITARY USE OF NON.DND PROPERTY

References: A. B-GL-38 1 -001/T5-000 Training SafetyB. Realty Asset Management Manual Chapter 6 - Real Property - Current Delegation ofReal Property Transaction AuthorityC. DCDS 2198 Guidance for the Conduct of Domestic OperationsD. Federal Real Property and Federal Immovables Act SC 199L, C-50E. Delegation of Authorities Matrix A-FN-100-002/AG-006

GENERAL

1'. The use of private property can generate interest in training through the use ofground unfamiliar to the troops. However, it is absolutely essential that good relations bemaintained between units and the civilian population in the exercise area. No amount ofpublic relations effort will be of any use if soldiers are rude to or inconsiderate of thelandowners. The guiding rule is that, no matter what the tactical situation might be,adherence to civilian rights and property will be respected.

AIM

2. To detail the basic considerations involved and the administrative procedures tobe followed by units and headquarters in the use of Non-DND owned property.

RIGHT OF USE

3. Before any training is conducted on private land, written permission from the landowner(s) will be obtained by the participating unit. The form at annex A will be used forobtaining permission to use private property. When the same property is used forexercises on a regular basis, appendix l" can be use to mitigate the administrative process.

RESPONSIBILITIES

4. The Commander grants such authority, in accordance with reference C, when therequirement for training or deployment dictates the use of Non-DND land. The followingprocess will be followed:

a. Requests for approval of training will be submitted to the funding HQNLT 60 days prior to the exercise to ensure that requisite funding will beprovided;

Ll4

LFCAD 2.2-OT3

b. Reference E provides the Current Delegation of Real Property TransactionAuthority. The attached Agreement will be used when units use Non-DNDproperty. The delegated authority to sign the Agreement between the owner ofthe property to be used and DND rests with the Base/ASU Commandersupporting the unit. This authority cannot be further delegated. Funding must bein place from the operational Chain of Command before the agreement isexecuted;

c. In all cases the Base/ASU Property officer must be consulted to ensurethat the documentation meets the requirements. Note: As per NDHQ FinancialDelegation Authority explain in reference E, Area, Brigade and UnitCommanding Officers do not have delegated signing authority;

d. If military training is to be conducted on land belonging to another federaldepartment, agency or provincial crown corporation the Base/ASU PropertyOfficer will assist you in drafting a Memorandum of Understanding for thatpurpose;

e. The responsibitity for obtaining the required pqrmission to use Non-DNDland rests with the unit planning and conducting the training. Liaison must beconducted with the property owner to ensure that the owner understands what theusage consists of and agrees to it;

f. Unit Environmental Officers will ensure the environmental checklist iscompleted in accordance with direction in reference B. Copies of completed EAchecklists are to be forwarded to the unit supporting the BaseiASU EnvironmentOfficer. Environment Officers will review material and may seek furtherinformation from the unit. Base/ASU Environment Officers and/or PropertyOfficers should be contacted for advice on realty/environmental issues regardingLicense Agreements; and

g. The License Agreement at Annex A will be used and must be completedin 4 copies. The property owner will receive the original copy, the conductingunit will retain a copy as will the Base/ASU and a copy will be forwarded to AreaHQ for information. If a formal lease arrangement is to be entered into, therequest must include the name, address and telephone number of the propertyowner. All such licenses will be staffed through the appropriate Base/ASUProperty Officer

214

5

LFCAD 2-2.0T3

DAMAGE CONTROL

To minimize damage to private land the following will be observed:

a. Stay clear of buildings, livestock and crop areas;

b. Use fence lines if a crop is growing;

c. Keep vehicles on tracks or in a de-bussing area;

d. Close gates;

e. Respect cemeteries and churches;

f. Use pre-selected sanitation areas only; and

Solicit the interest of the owner. (Explain the exercise and the purpose ofthe manoeuvre in simple terms).

6. If damage occurs to buildings, roads, fences, etc. every effort should be made tomake immediate repairs. A damage report must be submitted through the chain ofcommand to LFCA HQ in order that JAG personnel may be alerted to quickly handle anyclaims that may arise. Speed in reporting damage is of the essence to avoid fraudulentclaims and to improve relations with the landowner. Damage reports will be submittedIAW procedures put in place by the Base/ASU responsible for the training and normallybe telephoned.

USE OF BLANK AMMUNITION AND PYROTECHNICS

7 A responsible officer will explain to the landowner the information required bychapter L, article 74 of the reference A. V/ritten permission must be obtained from thelandowner to use blank ammunition or pyrotechnics on their land (using the form atannex A). Incal police forces must be advised of the intended use of any blankammunition or pyrotechnics. To minimize the potential for damage or incidents thefollowing guidelines will be observed:

FIRE. Incendiary pyrotechnics will not be used in heavily forested areasor grasslands when the fire hazard is high; and

LIVESTOCK and V/ILDLIFE. Care will be taken not to harass orintimidate domestic animals or wildlife. Neither blank ammunition norpyrotechnics will be used within 750 metres of livestock or farmbuildings.

ûb'

a.

b.

314

LFCAD 2.2.013

LOCAL V/ARNINGS TO THE PUBLIC

8. Required Information to warn the public is contained in article 75 ofreference A.A Public Affair Officer should be contacted in order to help draft and distribute thewarning to the local Medias in time.

INCIDENT REPORTING AND INVESTIGATION

9. Incidents of any nature will be reported immediately to the unit commandingofficer. The officer closest to the scene will immediately complete written report, whichwill form part of any subsequent investigation.

10. On occasion a unit may wish to use property belonging to another federaldepartment, to a provincial government or to a municipal government. The principlesand procedures involving the use of such lands are the same as for private property.

OPI: LFCA G3 CT

Re-issued: January 2008

Annex A Licensd Agreement (Use of Non-DND Property)

414

Form: WB-SR2010

STAFF REPORT TO: Committee of the Whole FROM: Sandra Watts, Executive Assistant to Mayor, CAO and Council SUBJECT: Wasaga Beach Town Crier DATE: September 19, 2017 RECOMMENDATION THAT Committee of the Whole recommend to Council that it approve the proposed Request for Proposals for an appointed Town Crier as outlined in this report; AND FURTHER THAT staff be directed to move forward with the related process. BACKGROUND The Town is proposing to potentially retain the services of a qualified officially appointed Town Crier for its approved events. This may include Town community events where the services a Town Crier may be called upon. In addition, Town of Wasaga Beach community organizations may also wish to engage the services of an official Town Crier. The Town has been without the services of an appointed Town Crier for over four years, since the unfortunate passing of Mr. Roy Wilson in 2013 who was the Town Crier for the Town of Wasaga Beach for fifteen years. After consulting with other municipalities in Ontario and our neighbouring communities, and one past-president of the Ontario Guild of Town Criers, to determine best practices in terms of procurement and proposal evaluation criteria, staff are prepared to initiate a request for proposal process and bring the findings back to Council for review and final approval. DISCUSSION Request for Proposals (RFP) Taking into consideration feedback and reviewing RFP’s from other municipalities in Ontario, we have determined that the best approach in the case of Wasaga Beach is to pursue an RFP so that the Town can select the ideal candidate to properly represent Wasaga Beach at events. COSTS It is important to note that the Proponent is responsible for any and all costs associated with the preparation and submission of their Proposal. The Town will not be liable to pay any such costs or reimburse the Proponents in the event the Town decides to reject all Proposals. It is proposed that the Town obtain the services of a Town Crier that is currently in good standing with the Ontario Guild of Town Criers, to participate in the Selection Committee (“Evaluation Team”). It is

2

proposed that the Town pay an honorarium or flat fee for this service, in line with their current fees for services as a Town Crier. LENGTH OF TERM It is proposed that the Town Crier be appointed for an initial term of two years so that this Council and the next Council have a full opportunity to evaluate the individual selected. It is also suggested that wording be included in the contract that if Council is satisfied with performance, it is prepared to mutually extend the contract for three years for a total of a five year term. SELECTION PROCESS A Selection Committee will evaluate the submitted Proposals based on a combination of qualifications and price (refer to evaluation criteria in Table 1, on p.4). A two-envelope Request for Proposal process will be used for this submission. Proposal submission in envelope #1 will be sealed and contain technical information only, with no reference to fees. Proposal submission in envelope #2 will be sealed and include detailed fees per Town Crier event. It is important to note that the selection committee (“Evaluation Team”) will be comprised of seven people: four members of Town staff, one leader in the business community, one leader in the arts/culture community, and one Town Crier. It is proposed that the Town invite Mr. Ken Templeman, past-president of the Ontario Guild of Town Criers and acting Town Crier for the Town of Collingwood, to participate on the selection committee. It is important to note that staff consulted with Mr. Templeman on the final evaluation criteria and evaluation process for this proposed RFP. PUBLIC NOTICE It is proposed that the RFP be advertised in the Town Page of the Wasaga Sun beginning on September 28th, 2017 for three weeks. It is also proposed that an electronic PDF document of the RFP may be available by downloading it from the Town website, or from the Office of the Director of Legislative Services & Clerk, Town Hall by emailing Andrea Fay at [email protected]. The RFP will also be promoted through the Ontario Guild of Town Criers; an official Town of Wasaga Beach press release; and pushed out through Town social media channels. It is proposed that the Mayor, as head of council, make himself available for interviews leading up to the RFP deadline to promote the RFP.

mailto:[email protected]

3

The Communications Officer will also look for opportunities to get local and regional print media, coverage to help spread the word. COMMMUNITY ENGAGEMENT PLAN To promote the fun aspect of the role of a Town Crier and to encourage community participation and buy-in from residents of Wasaga Beach, it is proposed that if more than one submission is received, residents will be asked to view through the Town’s YouTube channel, all of the Proponents’ presentations (criterion III in Table 1) and vote for their favorite. Proponents that receive the most votes from the public will be allotted points related to II and III Evaluation Criteria. EVALUATION CRITERIA The Evaluation Team will score the technical information provided with envelope #1. For each criterion, each Proposal will be assessed and points will be awarded on the basis of the extent to which the requirements of the Proposal Documents are satisfied, and the comparative merit of the individual Proposal as compared to other Proposals. Evaluation will be based on the contents of the Proponents submission and may include information collected from interviews and reference checks. The evaluation criteria in Table 1 will be used in the evaluation of each Proponent’s proposal. The point value available for each criteria response is noted in the table. Presentation meetings will be set with all Proponents that submit proposals after the closing date and time. Referring to Table 1, section I to IV will be evaluated on the presentation date (unless more than 1 submissions are received; in which case, the public will be engaged to vote for their favorite). *In the case where the public will still be asked to vote for their favorite based on costume and presentation, each proponent will be awarded the following points for Section II and III as follows:

Voted #1 10 points (5 points for costume; 5 points for presentation) Voted #2 6 points (3 points for costume; 3 points for presentation) Voted #3 2 points (1 point for costume; 1 point for presentation) All others: 0 points

In this case, the Evaluation Committee will not open envelope #2 (detailed information about fees) until after the public have voted and the points have been tallied. In this case, the Evaluation Team will meet a second time to finish the evaluation process and select a winner. It is expected that more than one submission will be received, and this will be the likely evaluation process.

4

TABLE 1 TECHNICAL PROPOSAL POINTS Section I Knowledge of the Town of Wasaga Beach 5

*Section II Costume Proponent must be wearing a costume during the interview which will be evaluated based on colours and heritage that are aligned with the Town of Wasaga Beach. Expectation is that the shown costume during the presentation would be used for all events.

20 (up to 5 points for being voted #1 by public)

*Section III Presentation Voice, stance, clarity, professionalism and reading of a proclamation which was written by the proponent.

30 (up to 5 points for being voted #1 by public)

Section IV Writing skills Actual content written by the proponent as read in the presentation

20

Section V References To be included in envelope #1

5

Sub‐Total Part 1: (out of 80) 80 In order to be considered for the next Stage, “Fees”, the Proponent must have

obtained a score of 49 or greater out of 80

RFP Analysis Part 2 : Fee: Total Fee 20 Totals for Part 1 and Part 2 (out of 100) 100

POINT OF CONTACT All questions relating to the RFP or for clarification on completing the Submission Form are to be directed in writing to Andrea Fay, Director of Legislative Services & Clerk. All questions relating to the Communication and Public Relations Plan for the RFP are to be directed to Sandra Watts, EA to Mayor, CAO and Council. CONCLUSION The intent of this document is to start the process to officially appoint a Town Crier upon Council’s approval.

5

Staff are confident that through this RFP process, the Town will be able to obtain the services of a suitably qualified Town Crier for its approved events. Respectfully Submitted, Sandra Watts Executive Assistant to Mayor, CAO and Council

STAFF REPORT TO: Committee of the Whole

FROM: Michael Gennings, Communications Officer

SUBJECT: Publication of the Town News Page

DATE: September 19, 2017

RECOMMENDATION

THAT Committee of the Whole receives this report for information;

AND FURTHER THAT Committee provide direction to staff regarding Committee’s preference pertaining to the Town of Wasaga Beach’s Town News Page.

BACKGROUND

Earlier in the year, council members directed staff to seek bids from publishing companies for the provision of a Town News Page.

Such a page would be used as a communication tool to convey municipal information to the public. Types of information include: tender notices, job opportunities, event information, and decisions of council.

For more than a decade now, The Sun newspaper has published the Town News Page. It appears in the body of the paper and depending on the amount of information can run two or more pages.

To seek bids for a new page, staff in the Communications Department created a Request for Quotation package.

Details about the RFQ package were published in the current Town News Page, as well as on the municipal website at www.wasagabeach.com.

RFQ details were also made available through the town’s social media channels. And three publishing companies were directly contacted and invited to submit bids: Metroland Media Group (The Sun newspaper), BeachBooster Media Group (BeachBooster newspaper), and Postmedia (The Enterprise-Bulletin).

Bids were subsequently received from Metroland Media Group, BeachBooster Media Group, and Postmedia.

http://www.wasagabeach.com/

The bids were then examined by a review committee consisting of Chief Administrative Officer George Vadeboncoeur, Communications and Special Projects Coordinator Jenny Legget, and Communications Officer Michael Gennings.

Each bid was then subjected to scoring. The scoring was attached to 16 questions. Questions deemed of greater importance were assigned a higher possible score value. The scoring values were 10 points, 7.5 points, 5 points and zero points.

Bids that met the requirement noted in the question were assigned full points. Bids that did not were given a score of zero. The score of full points or zero points was done to remove any subjective nature to the scoring. In other words, the company either met the requirement outlined in the question and it scored full points, or it did not meet the requirement and it scored no points.

The first question was: Does the company meet the definition of a newspaper? This definition is outlined in the town’s Notice Requirements Policy.

The definition of a newspaper – as stated in the Notice Requirements Policy (Bylaw 2014-23) – is a printed publication in sheet form, intended for general circulation in the Town of Wasaga Beach, published regularly at intervals of not longer than one week, consisting in great part of news of current events of general interest that may or may not be sold to the public and to regular subscribers.

Another question looked at was which bid had the highest circulation, as that would ensure the best reach in terms of sharing municipal information. This is considered an important factor.

Still, another question asked if the newspaper has a strong focus on Wasaga Beach that would attract local readers. This too is an important factor as the local focus will encourage people to pick up the paper and in turn see the town page.

All of the questions asked, as well as the scoring, can be found on Appendix A for council’s review.

After the questions were considered, and the scoring completed, the points were tabulated. The newspaper with the best price per square inch was then given a final 10 points.

Key Terms Regarding Print Media

In order to provide Committee Members with background information pertaining to technical details of print media, the following is provided for information purposes:

OCNA – The Ontario Community Newspaper Association is a non-profit industry organization with a membership of about 300 newspapers. The industry advocates on

behalf of members, provides tools, support, and information about the publishing world, and provides training.

The National Newsmedia Council – The council is a “voluntary, self-regulatory ethics body for the English-language news media industry in Canada. It was established in 2015 with two main aims: to promote ethical practices within the news media industry and to serve as a forum for complaints against its members.”

Broadsheet

The largest of the newspaper formats. Characterized by long vertical pages. Well-known Canadian broadsheet newspapers include The Globe and Mail, and The National Post, as well as The Toronto Star.

Tabloid

A smaller size newspaper that is physically easier to handle. In Ontario, the best well-known tabloid newspaper is the Toronto Sun.

The following is a breakdown of each company’s submission:

The Sun

Rate: $599 per tabloid page. The cost per square inch is $5.02. Price guaranteed for 12 months, and then 2% increase each year. Price includes design and full process colour. For an additional $499 plus tax, the Town News Page will be inserted in the Collingwood Connection.

The Sun delivers through carriers and drivers to 8,925 addresses in Wasaga Beach. Bundles are left at Parkbridge community clubhouses. The company says this represents the whole town.

The deadline for submissions is noon Friday for the following Thursday’s paper.

BeachBooster

Rate: $850 per tabloid page. The cost per square inch is $6.31. No additional cost for process colour. Design costs: $128 per page + tax. The design cost is factored into the cost per square inch. Rates guaranteed for 12 months.

BeachBooster would use Canada Post to deliver to all addresses (circulation 9,525) in Wasaga Beach.

The deadline for submissions would be five days prior to publication. Publication day would be Thursday.

BeachBooster would be ready to launch a weekly newspaper the first week of January 2018.

Enterprise-Bulletin

Rate: $717.50 per broadsheet page. The cost per square inch is $3.38. Rate guaranteed for two years. Process colour is included. No additional cost for graphic design.

The E-B would deliver by carrier force (drivers in rural areas) to 6,322 addresses in Wasaga Beach. The company says this represents all areas of town. Bundles would be left at Parkbridge clubhouses.

The deadline for submissions is noon Monday. Publication day is Friday.

The E-B is also offering the following value:

• 6 annual quarter page ads used at the town’s discretion and published in the following newspapers: Enterprise-Bulletin, Barrie Examiner, Orillia Packet and Times, and the Owen Sound Sun-Times.

• Local business ad on the E-B website, directly linking to the town website. • Featured business ad on the E-B website. • Town News Page posted to the E-B’s virtual newsstand each week. • Six half-page articles in the E-B at the town’s discretion. Articles will be

generated by the E-B and include the tag: Promoted by the Town of Wasaga Beach. The total dollar amount of the value added items is $26,500.

Breakdown of pricing for each bid received

Sun E-B Beach Booster Price per page $599 $717.50 $850 (+$128 design) Size of page

10.375 in x 11.5 in 10.34 in. x 20.5 in 10 in x 20.5 in

Area of page

119.31 sq. in 211.97 sq. in 115 sq. in

Cost per sq. in $5.02 $3.38 $6.31

Conclusion

Each publishing company takes great steps within its available resources to provide news and advertising information to the public in Wasaga Beach.

Town staff has worked with all three companies in the past and have found the representatives to be professional and dedicated.

In regards to the bids, the lowest price per page is from Metroland Media Group (The Sun), which has an office based in Collingwood. However when you factor in the cost per square inch, The Sun moves to a number two ranking. The town has a long history of working with The Sun as it has published the Town News Page for several years.

The next best price per page is from Postmedia (The Enterprise-Bulletin), which is based in Collingwood. In factoring in the cost per square inch, the paper has the best price out of all three bids. The company is offering significant additional items with its bid – items the town could utilize to market municipal information.

The highest price per page is from BeachBooster, a Wasaga Beach company that is prepared to publish on a weekly basis, if it’s successful in securing the town page. Its cost per square inch is the highest.

Each company has indicated a willingness to accommodate late ad bookings when required, which staff sees as great customer service.

If price per page is paramount to council, then the author of this report recommends using Metroland Media Group, as its bid is lowest and the company has a proven track record in regards to its distribution. The company has a strong circulation, although it’s slightly below what BeachBooster is offering.

If price per page is not paramount, the Postmedia offer presents some interesting value added items that would be of use to the town. The company’s cost per square inch is also the best of all three bids. Because the page is a broadsheet, more information can fit onto a single full page. Given the second place ranking in price per page and the best ranking in the cost per square inch, council might wish to pursue this option. However, it should be noted the circulation is lower than the other two bids. If council prefers this route, the author recommends having the company commit to ensuring that ALL addresses wanting a paper will receive a paper. Communications Department staff is prepared to work with Postmedia to ensure maximum market penetration.

Again, if price is not paramount, and council wishes to support a Wasaga Beach-based company that is looking to grow, then BeachBooster is an option for consideration. But keep in mind the company has the highest bid and its cost per square inch is highest. Still, the company is promising the highest circulation.

The author cautions, however, that of the three bids, BeachBooster has no history of publishing a weekly newspaper and it is unclear whether the company could financially sustain such a regimen over the long-term. As well, because the paper would be distributed through the mail, in order to obtain a copy a person would need to have mail service here in Wasaga Beach. Cottagers without Canada Post service would not receive a copy of the paper. Conceivably they could make arrangements to pick up a

copy at the BeachBooster office. Another factor is that BeachBooster is not a member of The National Newsmedia Council, the organization that self-regulates print media.

At this point the decision comes to preference of presentation – tabloid versus broadsheet. Each submission has strengths to bring to the table. Staff are interested in Council’s comments and are prepared to move on Council’s direction.

Respectfully submitted,

Michael Gennings

Michael Gennings Communications Officer