agenda city of augusta packets/04-01-19.pdf · 4/1/2019 · ordinance: crum made a motion to...

AGENDA CITY OF AUGUSTA

Council Meeting April 1, 2019

7:00 P.M. “Augusta – Where the metro’s edge meets the prairie’s serenity offering the perfect blend

of opportunity and proximity for living, commerce and culture.”

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE C. PRAYER

Pastor Cale Magruder, First Southern Baptist Church

D. MINUTES

1. MARCH 18, 2019 CITY COUNCIL MEETING MINUTES Approval of minutes for March 18, 2019 City Council meeting. a) Council Motion/Vote

E. APPROPRIATION ORDINANCE

1. ORDINANCE(S) Consider approval of Appropriation Ordinance #3A dated 3/20/19. a) Council Motion/Vote

F. VISITORS

1. Connie Thurman and Gwyn Birk will be Present on Behalf of Augusta Arts Council to Request use of the 500 Block of State Street for a Block Party Associated with the Showing of the Back to the Future Trilogy on May 11th.

a) Council Motion/Vote

2. Call for Other Visitors. (Visitors may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda – 5 minute limit).

G. BUSINESS

1. ORDINANCE NO. 2147 - ZONING DISTRICT RECLASSIFICATION FOR PROPERTY LOCATED AT 1900 NORTH CUSTER LANE Consider approval of the Augusta Planning Commission’s recommendation to approve a zoning district reclassification from R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings for property located at 1900 North Custer Lane by adopting proposed Ordinance No. 2147.

a) Staff Report b) Council Motion/Roll Call Vote

2. 2019 AIRPORT LIABILITY INSURANCE BIDS

Consider approval of the bid from Old Republic for Airport Liability Coverage in the premium amount of $1,381.

a) Staff Report b) Council Motion/Vote

3. WASTEWATER TREATMENT PLANT SCADA SYSTEM PANELS

BIDS Consider approval of recommendation from Aqua Tech Engineering to award the low bid from Norberg IES, LLC of Tulsa in the amount of $109,460 and to waive the requirements related to performance and material payment bonds.

a) Staff Report b) Council Motion/Vote

H. MATTERS FROM/FOR COUNCIL

1. City Manager. Consider scheduling City Council strategic retreat for

Saturday April 27th at Community National Bank upstairs meeting room for teambuilding, board development, and strategic planning.

2. City Manager. Receive and file Housing Discrimination informational presentation.

3. City Manager. Update on Park Advisory Board discussions regarding horsepower limitations at Augusta City Lake and Skate Park planning.

4. Call for Other Matters. (Council members may be recognized at this time to address the Governing Body regarding items not specifically listed on the Agenda)

I. INFORMATIONAL MEMORANDUM

J. EXECUTIVE SESSION

1. Staff recommends that the Council go into executive session for personnel matters of non-elected personnel to discuss the City Manager’s quarterly performance review check in.

K. ADJOURNMENT

CITY COUNCIL MARCH 18,2019

7:00P.M.

DRAFT

The Council of the City of Augusta, Kansas met in regular session on March 18, 2019, with Mayor Mike Rawlings presiding. Council present were Cale Magruder, Eric Birk, Jamie Crum, Bob Bailey, Tom Leffler, Kip Richardson, Ron Reavis and Felicia Martindale. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Director of Public Safety Bob Sage and City Clerk Erica Jones. Visitors present were: Susan Smith, Belinda Larsen, John Black, Connie Thurman, Ryan Murry, Matt Ward, Tony Madrigal, Josh Ebenkamp, Marlin Gwaltney, Boy Scout Troop 212, Mike McAllister, Debra Garcia and Angie Johnston.

Pledge of Allegiance

Prayer: Pastor Cale Magruder, First Southern Baptist Church, gave the invocation.

Minutes: Richardson made a motion to approve the minutes from the March 4, 2019 City Council meeting. Crum seconded the motion. Motion carried without opposition.

Ordinance: Crum made a motion to approve Ordinance 3 dated 3/6/2019. Richardson seconded the motion. Motion carried without opposition.

Oath of Office: City Clerk Jones administered the Oath of Office to Robert "Bob" Bailey, who was elected by the City

Council at the March 4,2019 meeting to fill the unexpired term of former Ward 2 Councilmember Paul Belt.

Visitors: . Connie Thurman, representing Downtown Augusta Inc., was present to request use of the downtown area

for the Red Brick Festival and Ottaway Carnival scheduled for April 12th and 13th• Crum made a motion to approve the event request form submitted by Downtown Augusta Inc., for the Red Brick Festival and Ottaway Carnival scheduled for April 12th and 13th. Reavis seconded the motion. Motion carried without opposition.

Mike McAllister, representing South Central Mental Health, was present to request use of Shryock Park for National Children's Mental Health Awareness Day on May 9th• Crum made a motion to approve the event request form submitted by Mike McAllister for use of Shryock Park for National Children's Mental Health Awareness Day on May 91h and waive the $20 fee. Richardson seconded the motion. Motion carried with Magruder voting in opposition.

Business: 2019 Insurance Policy Renewals: Magruder made a motion to accept the bid proposal from Madrigal &

Welch for the renewal of the City's 2019 Insurance Policy, with the exception of Airport liability coverage, in the amount of $410,844.00. Leffler seconded the motion. Motion carried without opposition.

Facility Use Agreement Between the City of Augusta and Augusta Little League Baseball for the Garvin Park Baseball Complex and the Garvin Park Fieldhouse: Leffler made a motion to approve the Facility Use Agreement between the City of Augusta and Augusta Little League Baseball for the Garvin Park baseball complex and the Garvin Park fieldhouse. Reavis seconded the motion.

City of Augusta Council Minutes March 18, 2019 Page 1

DRAFT

Motion carried without opposition. Magruder made a motion to send the issue of turning the lights on at the fields to the Park Advisory Board for discussion and consideration. Leffler seconded the motion. Motion carried without opposition.

Enhanced Cereal Malt Beverage Ordinance No. 2144: Leffler made a motion to approve Ordinance No. 2144 amending Chapter 3, Articles 1 and 2 of the City of Augusta, Kansas Code 2010 allowingfor the sale of Enhanced Cereal Malt Beverage. Martindale seconded the motion. Roll Call: Birk Yes, Magruder No, Bailey Yes, Crum Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

At 8:07 p.m., Richardson made a motion to take a 10-minute break. Leffler seconded the motion. Motion carried without opposition.

At 8: 17 p.m., Richardson made a motion to reconvene the meeting. Leffler seconded the motion. Motion carried without opposition. Rawlings announced that Crum had to leave the meeting to attend to a family matter.

Ordinance No. 2145 - Zoning District Reclassification for Property Located at 10202 SW Pampas Road in the Growth Area: Magruder made a motion to approve Ordinance No. 2145 reclassifying a zoning district from Rural Residential Division 6B to Rural Residential Division 6A for property located at 10202 SW Pampas Road in the Growth Area. Richardson seconded the motion. Roll Call: Birk Yes, Magruder Yes Bailey Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

Ordinance No. 2146 Amending the Zoning Regulations of the City of Augusta, Kansas, 2000 By Amending Chapter 12, Section 1201 By Amending Sections 1201.6 and Repealing Any Provisions of Such Zoning Regulations or Other Ordinances of Said City in Conflict with Amended Sections: Richardson made a motion to approve Ordinance No. 2146 amending Section 1201.6 of the Zoning Regulations. Leffler seconded the motion. Roll Call: Birk Yes, Magruder Yes, Bailey Yes, Richardson Yes, Leffler Yes, Reavis Yes and Martindale Yes. Motion carried.

Petition to Vacate a Portion of S W 11 oth Street East of Indiano la Road: Leffler made a motion authorizing the mayor to execute a petition to the Butler County Board of County Commissioners to vacate 1,100 feet of SW 110th Street east of Indianola Road to accommodate future growth and development of the runway at Augusta Municipal Airport. Richardson seconded the motion. Motion carried without opposition.

Matters FromlFor Council and Informational Memorandum: City Manager: There was Council consensus to schedule a City Council strategic retreat in late April for

teambuilding, board development, and strategic planning. Shaw stated he would work with the facilitator to schedule a date.

Magruder: Magruder asked that in the future the zoning items on the agenda include maps. Shaw stated that Sims provided them but he missed including them in this packet. He stated they would be included in the future. Magruder stated that the last few events that have come before the Council have been advertised already as a done deal before coming to the Council for approval. He stated we need to make sure the sequencing is right and that the Council approves it first.

Richardson: Richardson asked staff to let the Council know when the County Commission will be addressing the petition to vacate 11 Oth Street. Richardson thanked city crews for their work the last several weekends cleaning up snow and ice, monitoring safety and keeping the electricity on.


DRAFT

Leffler: Leffler thanked the volunteer firemen for their first annual pancake feed. He thanked Reavis and Richardson for being volunteers. He stated it was a good event with a big turnout for their first time. Leffler asked if the new fuel agreement has been signed. Austin said all changes have been approved, but Sims stated we have not received a copy back for our signature yet.

Reavis: Reavis inquired about the conditional use permit for old Walmart property and how much of their storage will be outside storage. Sims stated all storage would be indoor.

Martindale: Martindale asked Sims if he is setting up Park Board meeting next week and mentioned that Sims wanted to meet with some of us at the pool tomorrow. Sims stated if Josh Ogden with Aqua Clean, LLC is available, he plans to meet him at the pool tomorrow at 5 p.m. to discuss the surfacing. Sims stated he would be working to schedule a park board meeting.

Adjourn: At 9:04 p.m., Reavis made a motion to adjourn. Richardson seconded the motion. Motion carried without opposition.


City of Augusta

A/P Warrant Register

ORDINANCE #l3A (03/20/2019) For checks after: 3/7/2019

PO Number Vendor #I Claimant Name PO Description Warrant II WarrantAmt Fund : FundAmt

0000169123 2310 FRIENDS OF AUGUSTA OTHER SERV 69820 $ 999.19 04-3100 $ 999.19

0000169124 0613 MADRIGAL & ASSOCIATES, INC INSURANCE 69821 $ 32,868.20 01-1000 $ 1,035.02

01-1100 $ 59.77

01-1200 $ 248.97

01-1300 $ 2,911.83

01-1350 $ 32.52

01-1400 $ 716.42

01-1500 $ 915.00

01-1600 $ 205.10

01-1700 $ 313.08

01-1800 $ 85.68

01-1900 $ 255.26

15-4100 $ 491.22

20-4500 $ 1,973.90

30-5100 $ 65.58

30-5200 $ 2,452.65

40-6100 $ 2,947.02

40-6200 $ 14,027.46

40-6300 $ 1,585.07

50-7000 $ 1,456.20

70-7100 $ 1,090.45

0000169159 2310 FRIENDS OF AUGUSTA OTHERSERV 69823 $ 999.19 04-3100 $ 999.19

0000169207 2070 KDHE-BUREAU OF AIR FEES & PERMITS-ELEC PROD 69824 $ 1,000.00 40-6200 $ 1,000.00

0000169208 2070 KDHE-BUREAU OF AIR FEES & PERMITS-ELEC PROD 69825 $ 2,385.00 40-620Q $ 2,385.00

0000169197 3551 ADVANCED CORRECTIONAL HEALTHCARE PRISONER CARE-SAFETY 69826 $ 6.62 01-1300 $ 6.62

0000169196 0870 AEROMET ENGINEERING, INC. EDUCATION-ELEC PROD 69827 $ 400.00 40-6200 $ 400.00

0000169192 2197 ALKOTA OF KANSAS EQUIP SUPP-SANITATION 69828 $ 585.00 20-4500 $ 585.00

0000169234 2429 ALLSTATE INSURANCE COMPANY INSURANCE-WW, STR, SANIT 69829 $ 4,342.00 01-1400 $ 1,098.00

20-4500 $ 539.00

50-7000 $ 2,705.00

0000169165 0334 AMERICAN FAMILY DEDUCTION-P/R 3/20/19 69830 $ 1,879.67 37-0000 $ 1,879.67

0000169193 0471 APAC-KS, INC.-SHEARS DIVISION CONST-STR SALES TAX PJ 69831 $ 44,968.76 12-3900 $ 44,968.76

0000169229 2369 ASCENT AVIATION GROUP, INC PROF SERV, OTHER SERV-AP 69832 $ 23,824.38 70-7100 $ 23,824.38

0000169195 1632 AT&T OTHER SERV-E911 69833 $ 249.82 24-2440 $ 249.82

0000169172 0866 AT&T MOBILITY MONTHLY SERVICE 69834 $ 538.12 01-1200 $ 59.15

01-1600 $ 35.90

24-2440 $ 227.64

30-5200 $ 35.90

40-6200 $ 35.91

40-6300 $ 35.91

50-7000 $ 71.80

70-7100 $ 35.91

0000169194 2176 ATWOODS DISTRIBUTING, LP PERS SUPP-SANIATION 69835 $ 86.97 20-4500 $ 86.97

0000169233 0285 AUGUSTA ACE HOME CENTER BLDG&GRNDS SUPP,EQUIP MAINT 69836 $ 2,248.03 01-1000 $ 332.30 01-1300 $ 118.53 01-1400 $ 76.40 01-1500 $ 493.02 01-1600 $ 101.25 01-1800 $ 20.21 01-1900 $ 107.05 15-4100 $ 82.06 20-4500 $ 249.88 30-5200 $ 35.39 40-6100 $ 26.08 40-6200 $ 314.69 40-6300 $ 50.86 50-7000 $ 194.47 66-6670 $ 17.40 70-7100 $ 28.44

0000169206 0018 AUGUSTA ANIMAL CLINIC PROF SERV-ANIMAL CONTROL 69837 $ 2,722.00 01-180~ $ 2,722.00

0000169219 0773 AUGUSTA RENTAL BLDG &GRNDS MAINT-SFL 69838 $ 433.33 01-1600 $ 433.33

0000169145 3473 BATTERIES PLUS BLDG & GRNDS MAl NT-SAFETY 69839 $ 53.94 01-1300 $ 53.94

0000169142 0397 BLUETARP FINANCIAl/NORTHERN TOOL BLDG & GRNDS SUPP-SFL 69840 $ 59.99 01-1600 $ 59.99

0000169213 2227 BOB BERGKAMP CONSTRUCTION CO BLDG & GRNDS SUPP-ELEC DIST 69841 $ 340.80 40-6300 $ 340.80

0000169225 9018 BU CO DEPT OF PUBLIC WORKS POSTAGE-CEME DEVELOPMENT 69842 $ 3.00 01-120Q $ 3.00

0000169143 2526 BU CO EMERGENCY COMMUNICATIONS EQUIP MAINT-SAFETY 69843 $ 630.00 01-1300 $ 630.00

0000169144 0015 BUTlER CO TIMES-GAZmE PRINTING/ADV-COMM DEVELOPMENT 69844 $ 530.50 01-1000 $ 165.00 01-1200 $ 365.50

0000169140 0046 BUTLER COUNTY LANDFILL LANDFILL FEES-SANIT 69845 $ 10,096.89 20-4500 $ 10,096.89

0000169141 1638 BUTlER RURAL WATER DIST ##5 WTR UTILITIES-AP, SFL 69846 $ 340.25 01-1600 $ 52.75 70-7100 $ 287.50

0000169236 0310 CAMI R. BAKER, P.A. PROF SERV-COURT 69847 $ 1,200.00 01-1350 $ 1,200.00

0000169240 3157 CARD SERVICES OFFI SUPP, DEPT EQUIP, TOOLS 69848 $ 7,409.98 01-1000 $ 1,106.35 01-1300 $ 1,444.90 01-1350 $ 52.67 01-1600 $ 168.00 15-4100 $ 14.30 30-5200 $ 133.25 40-6100 $ 4.84 40-6200 $ 2,122.16 40-6300 $ 1,940.10 50-7000 $ 423.41

0000169139 2489 CDW GOVERNMENT OFFICE SUPP-WTR PROD 69849 $ 126.06 30-5200 $ 126.06

0000169173 0743 CENTURY BUSINESS SOLUTIONS PROF SERV-ELEC ADMIN 69850 $ 52.00 40-6100 $ 52.00

0000169146 1134 CINTAS CORPORATION ##451 UNIFORM CLEANING-AP 69851 $ 341.27 70-7100 $ 341.27

0000169168 0029 CITY -INSURANCE ACCOUNT DEDUCTION-P/R 3/20/19 69852 $ 2,100.31 37-0000 $ 2,100.31

0000169191 0070 CITY OF AUGUSTA PETTY CASH REIMBURSE 69853 $ 158.24 01-1000 $ 50.00 01-1200 $ 15.00 01-1400 $ 20.50 20-4500 $ 10.71 30-5200 $ 42.03 40-6100 $ 20.00

0000169147 0651 CITY OF EL DORADO WATER UTILITIES-WTR PROD 69854 $ 24,944.46 30-5200 $ 24,944.46

0000169148 0279 COGENT STRUCTURE & IMPROVE-WW RESERVE 69855 $ 9,571.27 47-4940 $ 9,571.27

0000169202 3372 CORE & MAIN LP WTR REPAIR SUPP, METERS&ACCES 69856 $ 5,382.65 30-5200 $ 5,382.65

0000169149 0966 COX COMMUNICATIONS MONTHLY SERV 69857 $ 4,155.04 01-1000 $ 436.04

01-1100 $ 87.75

01-1200 $ 75.00

01-1300 $ 732.75

01-1400 $ 126.42

01-1500 $ 112.39

01-1600 $ 20.75

01-1700 $ 31.00

01-1900 $ 112.39

15-4100 $ 23.97

20-4500 $ 73.98

30-5100 $ 85.35

30-5200 $ 523.71

40-6100 $ 594.28

40-6200 $ 237.69

40-6300 $ 21.00

50-7000 $ 296.28

70-7100 $ 564.29

0000169232 0101 D & S AUTO SUPPLY, INC. VEH MAINT, EQUIP SUPP, OIL 69858 $ 1,561.52 01-1300 $ 558.94

01-1400 $ 82.98

Jan-OO $ (135.97)

15-4100 $ 102.77

20-4500 $ 448.64

40-6100 $ 13.93

40-6200 $ 222.16

64-6440 $ 268.07

0000169175 3169 DE LAGE LANDEN EQUIP LEASING-ADMIN, CC 69859 $ 356.87 01-1000 $ 178.43

01-1100 $ 178.44

0000169152 1704 DEZURIK, INC EQUIP MAINT-WTR PROD 69860 $ 168.00 30-5200 $ 168.00

0000169237 3189 DIGITAL OFFICE SYSTEMS EQUIP LEASING-ADMIN 69861 $ 81.83 01-1000 $ 81.83

l

0000169199 0301 DPC ENTERPRISES, L.P. CHEMICALS-WTR PROD 69862 $ 1,288.13 30-5200 $ 1,288.13

0000169162 0168 EMPRISE BANK FWTH-P/R 3/20/19 69863 $ 38,336.31 37-0000 $ 38,336.31

0000169180 2050 ERA LAB SUPPLES-WW 69864 $ 250.14 50-7000 $ 250.14

0000169224 0013 FIBAR SYSTEMS BLDG&GRNDS MAINT-CEM 69865 $ 2,757.00 01-1900 $ 2,757.00

0000169230 1386 FRANK BILLS TRUCKING, INC. SNOW REMOVAL-SPCC 69866 $ 3,680.88 15-4100 $ 3,680.88

0000169181 0418 GALLS, LLC PERS SUPP-SAFETY 69867 $ 137.59 01-1300 $ 137.59

0000169138 3429 GIBSON WATSON MARINO LLC PROF SERV-COURT 69868 $ 2,826.56 01-1350 $ 2,826.56

0000169220 1300 HALE'S SALES & SERVICE DEPT EQUIP-PARKS, CEM 69869 $ 13,125.00 01-1500 $ 6,900.00

01-1900 $ 6,225.00

0000169228 0280 HAll-BRITE, INC BLDG & GRNDS MAINT-AP 69870 $ 96.88 70-7100 $ 96.88

0000169210 0087 HIZEY SERVICE & SUPPLY, INC. CONST, EQUIP MAl NT, SNOW REMOV 69871 $ 2,230.61 12-3900 $ 1,596.80

15-4100 $ 116.28

40-6200 $ 367.92

50-7000 $ 149.61

0000169205 2828 HMS LLC PERS SUPP, EQUIP MAINT-ELEC 01 69872 $ 177.58 40-6200 $ 89.98 40-6300 $ 87.60

0000169204 2805 HUBER & ASSOCIATES, INC EQUIP MAINT-SAFETY 69873 $ 262.66 01-1300 $ 262.66

0000169166 0711 ICMA RETIREMENT TRUST -457 DEDUCTION-P/R 3/20/19 69874 $ 3,214.32 37-0000 $ 3,214.32

0000169190 0789 ISG TECHNOLOGY, LLC COMP PROG-ELEC ADMIN 69875 $ 1,572.38 40-6100 $ 1,572.38

0000169177 2041 IWORQ SYSTEMS OTHER SERV-PARKS, STR, SPCC 69876 $ 2,500.00 01-1400 $ 625.00 01-1500 $ 625.00 15-4100 $ 625.00 20-4500 $ 625.00

0000169163 0303 KPERS KPERS-P/R 3/20/19 69877 $ 32,361.13 37-0000 $ 32,361.13

0000169209 3550 KA-COMM INC DEPT EQUP-SAFETY 69878 $ 2,579.23 01-1300 $ 2,579.23

0000169161 0104 KANSAS EMPLOYMENT SECURITY FUND DEDUCTION-P/R 3/20/19 69879 $ 145.15 09-3600 $ 74.93 15-4100 $ 2.80 20-4500 $ 9.66 30-5100 $ 1.22 30-5200 $ 11.22 40-6100 $ 10.94 40-6200 $ 10.87 40-6300 $ 11.00 50-7000 $ 7.61 70-7100 $ 4.90

0000169188 0074 KANSAS GAS SERVICE GAS UTILITY-ELEC PROD 69880 $ 82.68 40-6200 $ 82.68

0000169169 0813 KANSAS PAYMENT CENTER DEDUCTION-P/R 3/20/19 69881 $ 599.39 37-0000 $ 599.39

0000169184 4093 KANSAS POWER POOL ELEC PURCHASE-ELEC PROD 69882 $ 418,721.09 40-6200 $ 418,721.09

0000169227 0612 KATHY CAGLE UNIFORM CLEANING-AP 69883 $ 6.00 70-7100 $ 6.00

0000169186 1647 KERRY UNREIN PAINTING & SIGN PRINTING/ADV, EQUIP MAINT 69884 $ 450.00 15-4100 $ 200.00 20-4500 $ 250.00

0000169176 2880 KEVIN UNREIN REFUND OVERPAYMENT UTILITY 69885 $ 97.4 7 40-0000 $ 97.47

0000169187 2235 KIMBALL MIDWEST EQUIP MAINT-ELEC PROD 69886 $ 529.98 40-6200 $ 529.98

0000169185 1586 KMGA GAS SUPPLY OPERATING FUND GAS UTIUTY-WW, ELEC PROD 69887 $ 5,467.64 40-6200 $ 4,733.93 50-7000 $ 733.71

0000169222 0245 KS ASSOC. OF CODE ENFORCEMENT EDUCATION-COMM DEVELOPMENT 69888 $ 99.50 01-1200 $ 99.50

0000169216 0062 KS DEPARTMENT OF REVENUE FEB 2019 SALES TAX 69889 $ 22,174.63 20-4500 $ 4.42 40-6100 $ 1,043.69 53-8500 $ 18,844.31 70-7100 $ 2,282.21

0000169217 0297 KS DEPARTMENT OF REVENUE FEB 2019 USE TAX 69890 $ 1,211.60 40-6100 $ 1,211.60

0000169164 0106 KS DEPT OF REVENUE ST WTH-P/R 3/20/19 69891 $ 6,296.00 37-0000 $ 6,296.00

0000169189 0244 KS MUNICIPALJUDGES ASSOCIATIO SUBS & MEMEBERSHIPS-COURT 69892 $ 25.00 01-1350 $ 25.00

0000169174 2684 KSGFOA MEMBERSHIP&SUBS-CC 69893 $ 50.00 01-1100 $ 50.00

0000169239 0110 LEAGUE OF KS. MUNICIPALITIES PRINTED MATERIALS-ELEC ADMIN 69894 $ 86.00 40-6100 $ 86.00

0000169171 2548 LEGALSHIELD DEDUCTION-P/R 3/20/19 69895 $ 50.15 37-000Q $ 50.15

0000169218 1681 LOGO DEPOT & INDUSTRIAL UNIFORM PERS SUPP-WW 69896 $ 158.78 50-7000 $ 158.78

0000169203 0511 LOWE'S COMPANIES, INC DEPT EQUIP, BLDG&GRNDS SUPP 69897 $ 412.69 01-1000 $ 324.72 01-1600 $ 87.97

0000169137 1684 MATHESON TRI-GAS, INC EQUIP MAINT-ELEC PROD 69898 $ 56.52 40-6200 $ 56.52

0000169136 0922 MEARS FERTILIZER, INC BLDG & GRNDS SUPP-PARKS 69899 $ 377.30 01-1500 $ 377.30

0000169182 2811 MERITAIN HEALTH INC HEALTH INS 69900 $ 77,907.41 39-3950 $ 77,907.41

0000169179 0535 MI-TE ELECTRIC EQUIP MAINT-WW 69901 $ 97.25 50-7000 $ 97.25

0000169183 0148 MID-STATES ENERGY WORKS EQUIP MAINT-ELEC PROD 69902 $ 781.20 40-6200 $ 781.20

0000169212 0023 O'REILLY AUTOMOTIVE INC TOOLS, VEH SUPP, EQUIP SUPP 69903 $ 898.12 01-1400 $ 139.99 01-1500 $ 109.94 15-4100 $ 65.94 20-4500 $ 311.97 30-5200 $ 227.58 50-70m) $ 42.70

0000169178 0124 PACE ANALYTICAL PROF SERV-WW 69904 $ 609.00 50-7000 $ 609.00

0000169160 3518 PAYLOCITV PROF SERV 69905 $ 1,944.02 09-3600 $ 1,069.22 15-4100 $ 38.88 20-4500 $ 136.08 30-5100 $ 19.44 30-5200 $ 136.08 40-610q $ 155.52 40-6200 $ 116.64 40-6300 $ 116.64 50-7000 $ 97.20 70-7100 $ 58.32

0000169135 2444 PITNEY BOWES GLOBAL FINANCIALSVC EQUIP LEASING-ADMIN 69906 $ 444.27 01-1000 $ 444.27

0000169238 2783 POSTALOCITV.COM PROF SERV-WTR ADMIN, ELEC ADM 69907 $ 6,000.00 30-5100 $ 3,000.00 40-6100 $ 3,000.00

0000169226 2782 PROFESSIONAL TURF PRODUCTS, LP DEPT EQUIP-SPECIAL PARKS 69908 $ 67,286.15 06-3300 $ 67,286.15

0000169221 1985 PROPANE CENTRAL, LLC GAS UTI LlTV AP 69909 S 1,566.41 70-7100 $ 1,566.41

0000169231 1209 R & L TRUCK PARTS VEH SUPP-SPCC 69910 $ 75.00 15-4100 S 75.00

0000169132 2534 RED MUNICIPAL & INDUSTRIAL EQUIPMEI EQUIP MAINT-WW 69911 $ 26.27 50-7000 S 26.27

0000169167 2671 RELIANCE STANDARD LIFE INS CO DEDUCTION-P/R 3/20/19 69912 $ 508.39 37-0000 $ 508.39

0000169133 3263 RELIANCE STANDARD LIFE-BASIC INSURANCE 69913 $ 292.55 09-3600 $ 156.65 15-4100 $ 6.09 20-4500 $ 25.84 30-5100 $ 2.48 30-5200 $ 18.88 40-6100 $ 20.88 40-6200 $ 18.88 40-6300 $ 17.88 50-7000 $ 17.40 70-7100 $ 7.57

0000169134 3403 REVIZE LLC OTHER SERV-ADMIN 69914 $ 1,400.00 01-1000 $ 1,400.00

0000169201 0204 SALINA SUPPLY CO METERS & ACCESSORIES-WTR PROD 69915 $ 4,235.42 30-5200 $ 4,235.42

0000169153 2594 SCHULTE SUPPLY, INC EQUIP MAINT-WTR PROD 69916 $ 592.00 30-5200 $ 592.00

0000169156 2785 SCHWAB EATON, PA PROF SERV-COMM DEVE, WW 69917 $ 15,230.00 01-1200 $ 285.00

49-4950 $ 720.00

56-5610 $ 14,225.00

0000169158 0291 SEVEN K COMPANY OTHER COMM-ADMIN 69918 $ 20.91 01-1000 $ 20.91

0000169155 2731 SHRED-IT USA LlC OTHER SERVICES-SAFETY, ElEC AD 69919 $ 82.24 01-1300 $ 41.62

30-5100 $ 20.31

40-6100 $ 20.31

0000169211 0689 SOUTHWEST BUTLER QUARRY llC CONST-ST SALES TAX PJ 69920 $ 1,283.44 12-3900 $ 1,283.44

0000169157 0657 SOUTHWIND Oil CORP GASOLINE, DIESEL FUEL 69921 $ 3,651.30 01-1500 $ 156.99

20-4500 $ 2,951.69

3D-5200 $ 79.30

70-7100 $ 463.32

0000169170 3476 SPENCER & SPENCER PA DEDUCTION-P/R 3/20/19 69922 $ 241.69 37-0000 $ 241.69

0000169154 1166 STATE TREASURER PRINCIPAL & INTEREST 69923 $ 264,850.00 33-5500 $ 264,850.00

0000169131 3471 TIRE DEALER'S WAREHOUSE TIRES & BATTERIES-SANIT 69924 $ 1,352.00 20-4500 $ 1,352.00

0000169215 3557 TRANE U.S. INC. EQUIP MAINT-WW 69925 $ 425.00 50-7000 $ 425.00

0000169223 2180 U.S. BANK EQUIPMENT FINANCE EQUIP lEASING-AP 69926 $ 150.88 70-7100 $ 150.88

0000169198 0699 USA BlU E BOOK CHEMICALS, PER SUPP-WTR PROD 69927 $ 4,290.55 30-5200 $ 4,290.55

0000169214 3224 WATCHGUARD VIDEO EQUIP MAINT-SAFETY 69928 $ 33.00 01-1300 $ 33.00

0000169126 0116 WESTAR ENERGY MONTHLY SERV 69929 $ 813.28 30-5200 $ 797.81

40-6100 $ 15.47

0000169127 1422 WESTERN FIRST AID & SAFETY PERS SUPP-ElEC PROD 69930 $ 23.80 40-6200 $ 23.80

0000169125 2153 WEX GASOLINE, DIESel FUel-SAFETY 69931 $ 1,551.98 01-1300 $ 1,455.78

01-1800 $ 96.20

0000169200 0248 WHITE STAR MACHINERY MACHINERY & EQUIP-WTR PROD 69932 $ 34,400.00 15-4100 $ 3,050.00

30-5200 $ 31,350.00

0000169128 1167 WICHITA WI NWATER WORKS WTR REPAIR SUPP-WTR PROD 69933 $ 2,810.03 30-5200 $ 2,810.03

0000169129 2414 WINZER CORPORATION EQUIP MAINT-ElEC PROD 69934 $ 287.86 40-6200 $ 287.86

0000169151 3201 YMCA YMCA COMPANY FEES 69935 $ 1,033.54 09-3600 $ 633.46

15-4100 $ 33.34

20-4500 $ 66.68

30-5200 $ 100.02

40-6200 $ 33.34

40-6300 $ 33.34

50-7000 $ 100.02

70-7100 $ 33.34

TOTAL $ 1,251,890.08

OriD Fund Dept

01. 01. 01. 01. 01. 01. 01. 01. 01. 01. 01.

02

04

05 05

06

08

09

1.2

1.3 13

15

18

20

23

24

30 30 30

33

37

39

40 40 40 40

41.

45

47

1000 1.1.00 1.200 1.300 1.350 1400 1500 1.600 1.700 1.800 1900

2900

3100

0000 3200

3300

3500

3600

3900

0000 2430

4100

4400

4500

5000

2440

5100 5200 5300

5500

0000

3950

0000 6100 6200 6300

6800

4380

4940

A/P WARRENT REGISTER SUMMARY BY FUND & For checks after: 3/7/201.9

Description

ADMINISTRATION CITY CLERK INSP SAFETY COURT STREET PARKS SANTA FE LAKE SWIMMING POOL ANIMAL CONTROL CEMETERY

LIBRARY

SPECIAL ALCOHOL FUND

REVENUE GUEST TAX

SPECIAL PARKS

LIBR EMPL BENEFIT

EMPLOYEE BENEFIT

STREET SALES TAX

REVENUE CID APPROPRIATION

SPECIAL CITY/COUNTY

EMPLOYEE INSURANCE

Dept-Amt

$5,584.53 $375.96

$1,1.51.1.2 $1.0,967.39

$4,142.72 $2,885.71. $9,789.49 $1.,1.65.04

$344.08 $2,924.09 $9,320.73

$1.,998.38

$67,286.15

$1.,934.26

$47,849.00

$8,608.53

REFUSE $1.9,798.31.

SANITATION BOND/INT

EMERG COMM (201.2)

WATER ADMINISTRATION WATER PRODUCTION WATER DISTRIBUTION

W'I'R BONDS P & I

REVENUE

EMP HEALTH INSURANCE

REVENUE ELECTRIC ADMINISTRAT ELECTRIC PRODUCTION ELECTRIC DISTRIBUTIO

ELEC RESERVE

2002 ELECTRIC P&I

WASTEWTR RESERVE

$477.46

$3,1.94.38 $79,781.12

$264,850.00

$85,587.36

$77,907.41.

$97.47 $10,858.58

$446,803.67 $4,240.20

$9,571..27

DEPT

Fund Total

$48,650.86

$1,998.38

$67,286.15

$1.,934.26

$47,849.00

$8,608.53

$19,798.31.

$477.46

$82,975.50

$264,850.00

$85,587.36

$77,907.41

$461,999.92

$9,571..27

A/P WARRENT REGISTER SUMMARY BY FUND & DEPT For checks after: 3/7/2019

Fund Dept Description Dept-Amt Fund Total

48 4850 SEWER CBBG PROJECT

49 4950 WASTEWTR TREATMENT $720.00 $720.00

50 7000 WASTEWATER $8,472.26 $8,472.26

53 8500 SALES TAX $18,844.31 $18,844.31

56 5610 2016 PRIDE&PROGRESS $14,225.00 $14,225.00

60 7500 BOND & INTEREST

63 6310 WEBSITE DESIGN PJ

64 6440 DALTON PALMER PARK $268.07 $268.07

66 6670 LIONS CLUB PROJECT $17.40 $17.40

70 7100 AUGUSTA AIRPORT $31,056.24 $31.,056.24

77 7720 APPCON TEMP NOTES

Total: $1,253,097.69

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commercialcardlM

Transaction History for 03/01/2019 Transactions

Trans Date PostDate Transaction Description Amount

02124119 02124/19 CK PAYMENT THANK YOU KANSAS CITY MO $-7,489.38

TOTAL 4715625206000004 $7,489.38-

02105/19 02106/19 BELNICK RETAIL. LLC 770-721-8200 GA $776.50 - 0 \ .. 'O~ .. l.\ l.\ \£; MCC: 5021 MERCHANT ZIP: 30114

SALES TAX: $ 43.96 TAX INCLUDED: 1

CUSTOMER CODE: BIZOOO092484 00 ~ q ~ \ S'

02105/19 02106/19 AMZN Mktp US-MB9SB9YW1 Amzn.com/billWA $14.99- CJ , .... 10 . MCC: 5942 MERCHANT ZIP: 98109


CUSTOMER CODE: 112-9480270-33250 0' -\ C (j 0 - Lot ~ '3 S 02110/19 02110/19 CANVASWORLD.COM 877-622-6827 CA $193.95

MCC: 7338 MERCHANT ZIP: 94566


$168.00 --r; :\- \ 1..9 00- «.I ~ Y 5 02122119 02124/19 WlX.COM-395065861 800-6000949 NY


SALES TAX: $ 0.00 TAX INCLUDED:

JOSH SHAW

TOTAL .2 $1.153.44 t.fo-v~OO·'''' d.S(e, 02101/19 02103/19 AMZN Mktp US-MB3F82QQ2 Amzn.com/billWA $93.93 -



CUSTOMER CODE: 112-9534869-26106 _ WO--V-'AQO-,-\:;n v

02103/19 02105/19 APPLEBEE'S #15 MCPHERSON KS $109.11

MCC: 5812 MERCHANT ZIP: ~Q-Io~OO - 4330 02104/19 02105/19 PAY PAL -EBAYWPMCNEL 402-935-7733 CA $10.75


SALES TAX: $ 0.00 TAX INCLUDED: 0 Lf C-~" (}O- '-t ;3 35 02104/19 02106119 TRES AMIGOS MCPHERSON KS $85.13

MCC: 5812 MERCHANT ZIP:

I..lC9~ 14 'CQ _4335

02105/19 02106/19 ARBY'S 5006019 MCPHERSO KS $46.29

MCC: 5814 MERCHANT ZIP:

t..J. () - v " 00 - '-I ;;l I 0

02106/19 02107/19 TST- FIELDHOUSE SPORTS GRMCPHERSON KS $101.48



02107/19 02108/19 PROTUNINGLAB 909-253-0026 CA $155.99 L/ 0 - (p ~ 0 (), '-( 3' \P



02107/19 02110/19 HOLIDAY INN EXPRESS MCPHERSON KS $546.46 L/ 0- (,p:2.0Q-4Z".\Q


LODGING CHECK-IN DATE: 02103/19

SALES TAX: $ 0.00 TAX INCLUDED: ~ 0 ' t.p Z.(J C'- 4 ~ £ V

02107/19 02110119 HOLIDAY INN EXPRESS MCPHERSON KS $546.46




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02107/19 02110/19 HOLIDAY INN EXPRESS MCPHERSON KS $546.46 4 0 -V". 0 0 ,\.I <.. \ 0



SALES TAX: $ 0.00 TAX INCLUDED: O()-l-/'l.\\J

02107/19 02110/19 HOLIDAY INN EXPRESS MCPHERSON KS $546.46 L/ l) - (.p 2 .



SALES TAX: $ 0.00 TAX INCLUDED: (0 ?(')Q~lJ2.1V

02107/19 02110/19 HOLIDAY INN EXPRESS MCPHERSON KS $546.46 tl (",')-



SALES TAX: $ 0.00 TAX INCLUDED: '1 ' ':'; "7 0 - t' '2.... , t.)

02107/19 02110/19 HOLIDAY INN EXPRESS MCPHERSON KS 5546.46 q,'v -10 .. )\




ttO-\f.~GO· 43'";>0 02112119 02113/19 HARBOR FREIGHT TOOLS882 WICHITA KS $7.94


SALES TAX: $ 0.55 TAX INCLUDED: 1 lJ (J - {, ~ {) 0 .. 4 '3.3 0

02112119 02113/19 HARBOR FREIGHT TOOLS882 WICHITA KS $60.16



02113/19 02113/19 AMZN Mktp US·M143Z4J20 Amzn.com/biIlWA $8.99 ff 0 -I..J; "L 0 0 - l{ -;. 0 I MCC: 5942 MERCHANT ZIP: 98109


CUSTOMER CODE: 112-1821436-68338 "'0 ~ %. 5 Co

02112119 02114/19 MENARDS WICHITA EAST KS WICHITA KS $80.32 4·Q_(.,<'·Ci' "'



CUSTOMER CODE: jim I. ~oO- t/ 2toS

02113/19 02114/19 SPACE STATION STORAGE LLCAUGUSTA KS $13.31 t.! C -'(J .,.


SALES TAX: $ 0.00 TAX INCLUDED: 0 t..iO~t.ot..()O'" t../.;J_r:;';1V>

02115/19 02117/19 KANSAS TURNPIKE AUTHOR IT 316-682-4537 KS $10.10


SALES TAX: $ 0.00 TAX INCLUDED: 2 ~ J; .. :C~t,.l2S~

02126/19 02126/19 AMZN Mktp US·MI1JC5QS1 Amzn.comlbillWA $14.30 I •. ,' • .,J



CUSTOMER CODE: 112-4573347-44610

BILL WEBSTER

TOTAL 4,076.56

02101/19 02103/19 OFFICEMAXIOFFICEDEPT#6874800-463-3768 KS $29.09 0' ---l 3? 0 - Ll 3 0 f


SALES TAX: $ 0.00 TAX INCLUDED: 2 01_\3 0 'O,c.t 30 1 02104/19 02106/19 OFFICEMAXIOFFICEDEPT#6874800-463-3768 KS $8.18 ..


SALES TAX: $ 0.00 TAX INCLUDED: 2 ,I ., ~ \

02105/19 02107/19 OFFICEMAXIOFFICEDEPT#6874800-463-3768 KS $23.58 01- \ 3 50- '1-' 'J


SALES TAX: $ 0.00 TAX INCLUDED: 2 112~;S 02114/19 02115/19 KS SECRETARY OF STATE-785-296-6187 KS $288.00 <3 \- \ ? 00 -



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02117119 OFFICEMAXJOFFICEDEPT#6874800-463-3768 KS $176.10



02114/19 02117119 OFFICEMAXJOFFICEDEPT#6874 EDWARDS CREDIT $-0.99 _ 0' - \ '"300- q '30 l MCC: 5965 MERCHANT ZIP: 66111

SALES TAX: $ 0.00 TAX INCLUDED: 2 t1,.\I) 02114/19 02117119 OFFICEMAXIOFFICEDEPT#6874 EDWARDS CREDIT $-24.00 I %-' f' '

MCC: 5965 MERCHANT ZIP: 66111 -~. SALES TAX: $ 0.00 TAX INCLUDED: 2

o \ - I 3 0\0 - q 3 , \0 02126/19 03/01/19 AMZN Mktp US*M15Y646M1 Amzn.com/billWA $123.50


SALES TAX: $ 0.00 TAX JNCLUDED: 2

CUSTOMER CODE: 20190226

COLLEEN BECKLEY

TOTAL $623.46

02116/19 02117119 AMZN Mktp US*MI2JA2EMO Amzn.com/billWA , ? 0<) - '"' q '5 $368.94 lJ ,- .



CUSTOMER CODE: 114-2932358-79578 <0 , - I '3 c\l -l.f~.5 02120/19 02121/19 AMZN Mktp US*MI7015JZ2 Amzn.com/billWA $24.84



CUSTOMER CODE: 114-6709776-76434

02125/19 02126/19 Amazon.com*MI4QA9142 Amzn.com/billWA $17.54 0 1- I 3CC--'-''''·c::, MCC: 5942 MERCHANT ZIP: 98109


CUSTOMER CODE: 114-3283507-30266

02127/19 02128119 ALTOPOINT TECHNOLOGIES 619-3774331 CA $162.79 0\-1300- 4 3 1 '0 MCC: 5946 MERCHANT ZIP: 92101



TIM FOLLIS

TOTAL- $574.11 (::>()<J-~2\O 02115/19 02117119 CONTINUING ED WEB [email protected] $300.00 0'-



BOB SAGE

TOTAL 4715625206000269 $300.00 UO-~ I oO-c.t:3 35 02103/19 02104/19 WM SUPERCENTER #1507 WICHITA KS $4.84.


SALES TAX: $ 0.00 TAX INCLUDED: 0 0\- \ 0 0 0 -.

t.\ Z (0 02112/19 02113/19 WALGREENS #3069 TOPEKA KS S19.26


SALES TAX: $1.61 TAX INCLUDED: 1

CUSTOMER CODE: NONE LI Z. , <..:J

02114/19 02115/19 CAPITAL PLAZA HOTEL TO TOPEKA KS $101.65 CJ ) - IOQ~ -


LODGING CHECK-IN DATE: 02112119


CUSTOMER CODE: 00000000000000000

MAKALA NAVARRO

TOTAl $125.75 50 -(a~o -u ~,~

02102119 02103/19 Amazon.com-Mt38R6 .. ud2 Amzn.comlbillWA $28.18


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CUSTOMER CODE: 1955

02108/19 02110/19 DOORKING INC 310-645-0023 CA $37.95 '3 a-lOGO'" Cf2.._<1)



02111119 02112119 SPACE STATION STORAGE LLCAUGUSTA KS $17.50 ~ C -1 0 \) t,). q ':l-.:l 5 MCC: 4225 MERCHANT ZIP: 67010


02112119 02113119 AMZN Mktp US*MI6AE2C92 Amzn.comlbiJIWA $7.78 '50 .. ,000 .. \.{ t be MCC: 5942 MERCHANT ZIP: 98109


CUSTOMER CODE: 1955

02114/19 02115/19 AMZN Mktp US*M14W81F92 Amzn.comibillWA $26.37 50~ 7\:)0 0 - q 3~ I MCC: 5942 MERCHANT ZIP: 98109


CUSTOMER CODE: 1955

02120/19 02121/19 SAFETYDEPOT.COM 949-680-4069 AZ $124.21 50' -, \J 00 - '-I .3 05 MCC: 5699 MERCHANT ZIP: 85395


50' 7 000 -- t-j 2010 02120/19 02121/19 AMZN Mktp US*MI4FC1V90 Amzn.comlbillWA 515.99



CUSTOMER CODE: 1955 f§() - 1 ~(jO' c./Z'2.. 0 02125/19 02126119 KDHE BUREAU OF AIR 785-296-5500 KS S25.00



CUSTOMER CODE: WN EXAM-MATIHEWS c.J 2 z () 02127/19 02128119 NORTON *NP1277146356 NORTON.COMINSCA S31.94

_ ~O. -, ~jc>~J~ .


SALES TAX: $1.95 TAX INCLUDED: 1

CUSTOMER CODE: NP1277146356-1 '2...0 02128/19 02128/19 Microsoft ·Store msbill.info WA $108.49

_ 50 ~ -(\lOO ·u-z-MCC: 4816 MERCHANT ZIP: 98052



ERIC BURRIS

TOTAL , $423.41

02101/19 02103119 HANNA INSTRUMENTS US 401-7657500 RI $99.00 .~n:) -5 L (3 (J. t.l.2. SlP


SALES TAX: $ 0.00 TAX INCLUDED: 2 4 ~ 2..? 02105119 02106/19 USPS PO 1905830591 AUGUSTA KS $7.85 30 -~ ;2 <:J 0-


SALES TAX: $ 0.00 TAX INCLUDeD: 2

CUSTOMER CODE: None 30-C?'Z<H1.-QZ Z.S

02112119 02113/19 USPS PO 1905830591 AUGUSTA KS $16.60


SALES TAX: $ 0.00 TAX INCLUDeD: 2

CUSTOMER CODE: None 30- 5200 _U?-.-z-S

02113119 02114/19 USPS PO 1905830591 AUGUSTA KS $9.80



CUSTOMER CODE: None

BRANDON GREEN

TOTAL· $133.25

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ITEM NO. F1

1

Meeting Date: April 1, 2019

Department: Administration

Submitted By: Josh Shaw, City Manager

Prepared By: Josh Shaw, City Manager

Agenda Title: Visitor – Connie Thurman and Gwyn Birk will be Present on Behalf of Augusta Arts Council to Request use of the 500 Block of State Street for a Block Party Associated with the Showing of the Back to the Future Trilogy

RECOMMENDED ACTION: Approval of an event request form submitted by Downtown Augusta Inc. for their Back to the Future Event and block party in the 500 Block of State Street on May 11, 2019. BACKGROUND: Downtown Augusta Inc. has submitted a request for barricades to close down the 500 block of State Street for a hot dog/hamburger feed, live band, and other activities associated with showing the Back to the Future trilogy at the Augusta Historic Theatre. The event will occur between 4 pm and midnight with setup beginning a few hours earlier. The last Back to the Future anniversary event downtown several years ago was very well attended. Insurance certificates are attached to the event form packet. Gwyn Birk, programming chairman, will be in attendance to answer questions regarding the event. FISCAL IMPACT/FUNDING SOURCE: None

Department Head Approval Date: 3-29-19 City Manager Approval Date: 3-29-19 City Attorney Approval Date: Attachments (list in packet assembly order): 1. Event Form – Back to the Future

CITY OF AUGUSTA CITY COUNCIL AGENDA REPORT

,

City Clerk: (316) 775-4510 I City Manager: (316) 775-4510 I Community Development: (316) 775~4505 I Public Safety: (316) 775-4500 I

Public Works: (316) 775-4507 City of Augusta 1113 East 6th Avenue 1 P.O. Box 489 1 Augusta, KS 67010

City of Augusta Event Planning Form This form must be submitted at least 30 days prior to the event for review by City

Departments and approval by the Governing Body.

Event Name

Event Date

I ft1~ /I I :lo. '1

Location of Event

Start/End Times

I 4- pm - lVii 0l1l/~tJ-

Organization or Applicant Name

I ~ ILs '1-". (1..r--t-s C ~ u " ' " 0 )

Event Planner / Contact Person

Address

Phone Fax

3/ 1,- 71f"- ,,-1DO c\1L(~tl~lej~/7""'-4SE5- L-_-____________ -'

Contact On-call During Event Contact's Cell Phone J

I~w~n B/v!6 ()(L C O""I:e TUUJl'"'",J

;at time will event set-up begin?

~1" ;kC;,D - 'it'il4>?',7~,uut - (,,'/9-9'1 Hj What time will tear down be complete?

Number of Event Staff Number of Spectators/ Attendees Total

Please indicate if you are requesting permission to use one of the following city facilities (Some buildings and parks require fees and prior scheduling)

o Garvin Park

o Jim Brown Park

o Bill Reed Park

o Shryock Park

o Kerry Unrein Community Stage (Schedule/Fee)

o Gary W. Dryden Shelter

o Moyle Field

o Shryock Park Picnic Area (Schedule/Fee)

o Augusta Disc Golf Course

o Garvin Park Baseball Fields

Will there be restrictions on parking? (o/Yes o No

Will your event include food or retail sales? Q-Yes o No

Will your event include a park or trail? o Yes G'No

Will your event include a parade or race? o Yes Q--No

Will your event use tents/canopies? o Yes (;}-No

Will your event include fireworks or open fires? o Yes (!:}-No

Other (Police Escort, Traffic Control, (}-Yes o No CBa;ricaaes, Trash/Rec~cle Contalner~

If "Yes" to previous question, please provide details below.

STREET CLOSURE

Will your event require street closures? CY\'es o No

If "Yes" please list the streets you are requesting to close

5co 01DI'J(. E£:- STI1J-~ ).,.-WiIA- ~~ Srle'{'~f- to f\1-L[()!lOf1A-./ ('190('-t1'" OI4-t.LtO'LO=

@M- 4 ht ~!;) LL+tv [1,.LL chM-t)

Have you contacted the residents I businesses affected by the street closure? If not, you will need to contact them after receiving approval from the Governing Body.

Did you have any issues when you contacted the residents I businesses about the street closure?

If "Yes" please explain

o Yes cYNo 0 N/A

13 tJ- {J-IU! t- C<f'r).<LD-W.ci to- (tr!<fi'L0 j{-f\,-C- ~.

o Yes o No o N/A

**If you are going to use paint to mark routes for runs/walks/bike rides on City streets, IT MUST be water soluble paint.**

Site Plan or Sketch (please attach to this form): If you plan to have a parade or event involving the closure of streets, please provide a sketch of the parade route or sketch of the streets that you are requesting be closed for your event.

-~-ee O--+ftf.L~cL.-

Please provide a detailed description of your event:

***The City of Augusta will bill race organizers for police officer's overtime rate plus fringe benefits for each additional officer required as a result of an event to be held within the city. If no additional officers are required above normal shift levels, no charges will be assessed!**

***The event organizers agree to secure and maintain event liability insurance in a sum not less than $1 million and to provide a certificate of insurance coverage to the City PRIOR to the event. The City of Augusta shall be named as an "Additional Insured" for the event on the certificate!**

I, the undersigned, certify the statements and information included in this event form are true, accurate and complete to the best of my knowledge and belief.

Even~nator Signature Date

Please return this application and all supporting documents to:

Approved by the Augusta City Council

Initials

Augusta City Hall 113 East 6th Avenue

P.O. Box 489 Augusta, KS 67010

Phone: (316) 775-4510 Fax: (316) 775-4566

Date

~~ MARR H )MF T l:AM

r-~-~------------~ AUGUSTA FINE ARTS CENTER Q;?

dP ~r ~I=' ~

V tfJ ~ ...

CAMI BAKER AND ASSOCIATES

AUGUSTA THEATRE

PATRICK CARMAN CHIROPRACTIC

THE SHOI..fROOM

COOPER'S DRUG

FIfTH

HUDDLESTON ACCOUNTING

rb ~ (J

cPJ r-- - - --- --"'j, •. :

C~ I-- - - --- ---

d --;-------(iJ;:! I'fR .... "- t!DI\~4r" .... C I )

• I

FARMERS INSURANCE

n BRICK ST.

, FLOWER

i ~~. SPENCER/ I..fERNLI

~~ \\ ~ "-" A '~ -) /

,~

I," " t J ,

AVENUE --,

(~) - 13a...r If'! wd t''S

(I Tt2.4.>:hv CD/\. t/J../·VI.-fV''S C 3,)

VEHICLE OR EQUIPMENT CERTIFICATE OF INSURANCE DATE (MMlDDtyVVY)

05/06/2016

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

PRODUCER

StateFarm

report coverages provided to a single specific vehicle or equipment. Do not use this form to report liability coverage I vehicles under a single policy. Use ACORD 25 for that purpose.

~--------------------------------~

A INSURED

Kim Snare

State Farm Agency 520 State Street

KS 67010

Downtown Augusta, Inc. 616 State Street

Augusta . KS 67010

DESCRIPTtON OF VEHICLE OR EQUIPMENT VEAR

I MAKE f MANUFACTURER

I MODEL

DESCRIPTION

COVERAGES CERTIFICATE NUMBER'

BODY TYPE VEHICLE IDENTIFICATION NUMBER

VEHICLEfEQUIPMENT VALUE SERIAL NUMBER

$

REVISION NUMBER' THIS IS TO CERTIFY THAT THE POLlCY(IES) OF INSURANCE LISTED BELOW HAS/HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD(S) INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO \fIJHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUCY(IES) DESCRIBED HEREIN IS/ARE SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLlCY(IES).

INSR ADO'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD TYPE OF INSURANCE POLICY NUMBER DATE (MMfODfVYYY) DATE (MMIDD/YYYY) LIMITS

--.1 VEHICLE LIABILITY COMBINED SINGlE LIMIT $

BODilY INJURY (Per person) $

BODil Y INJURY (Per eccident) $

PROPERTY DAMAGE $

GENERAL LIABILITY EACH OCCURENCE $ 1000000 Z] OCCURRENCE 91-8Y-C819-9-F 05/08/2018 06/01 /2019 GENERAL AGGREGATE $ 2000000 CLAIMS MADE Business Property • 100000

INSR LOSS POLICY EFFECTIVE POLICY EXPIRATION LTR AYE TYPE OF INSURANCE POLICY NUMBER OATE (MM/DD/YYYY) DATE (MMlDDfYYYY) LIMITS f DE~UCTIBLE

VEH COLLISION LOSS O ACV o AGREEDAMT • LIMIT C-

D o STATEO AMT • DED

VEH COMP U VEH OTC D ACV o AGREEO AMT • LIMIT C-

D o STATEO AMT • DED

EQUIPMENT O ACV o AGREEO AMT

C- BASIC . R BROAD • LIMIT

c- ORC o STATED AMT • DEO SPECIAL 0

-

REMARKS (INCLUDING SPECIAL CONDITIONS I OTHER COVERAGES) (Attach ACORD 101, Addillonal Remarks Schedule, if more space Is required)

ADDITIONAL INTEREST CANCELLATION Select one of the following:

The addiUonai Interest dascribed below has been added 10 !he poIlcy(ies) listed herein by policy number(s).

X ~s:~~e~1 ~as bee~csu~~~~d ;o.add!he additional interest deSClibed below to !he polJcy(les)

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NAME AND ADDRESS OF ADDITIONAL INTEREST

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ITEM NO. G1

1


Department: Community Development

Submitted By: Cody Sims, Assistant City Manager

Prepared By: Cody Sims, Assistant City Manager

Agenda Title: Ordinance No. 2147 - Zoning District Reclassification for Property Located at 1900 North Custer Lane

RECOMMENDED ACTION: Accept the Augusta Planning Commission’s recommendation to approve a zoning district reclassification from R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings for property located at 1900 North Custer Lane by adopting proposed Ordinance No. 2147. BACKGROUND:

Property located at 1900 North Custer Lane was originally zoned R-5: Planned Residential Subdivision when it was platted as The Greens at Willowbrook.

The former owner requested a vacation of the plat for The Greens at Willowbrook in 2016 in order to provide flexibility for redevelopment of the property. After reviewing several development alternatives, the property was sold for the development of a single-family residential structure.

Since the proposed development is for a single-family structure, a new plat, drainage plan, and site plan is not required.

The Planning Commission conducted a public hearing for the zoning district reclassification on March 11, 2019, followed by consideration of the Golden Factors. Afterwards, the Augusta Planning Commission voted unanimously to recommend approval of the zoning district reclassification from R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings to the Augusta City Council.


ITEM NO. G1

2

ANALYSIS:

R-1: Single-Family Dwellings is a more restrictive zoning district classification; therefore, staff does not anticipate hardships to surrounding property owners. The desired land use associated with the zoning district reclassification is aligned with existing land uses in the immediate vicinity of the subject property.

FISCAL IMPACT/FUNDING SOURCE: Approval of the zoning district reclassification will result in a new single-family residential structure in the community. As such, this will help contribute to property and sales tax revenue.

Department Head Approval Date: 03-17-2019 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

1. Proposed Ordinance No. 2147 2. Golden Factors (Reference Only) 3. Map of Property (Reference Only)

1

(First Published in the Butler County Times-Gazette on the 6th day of April, 2019.)

THE CITY OF AUGUSTA, KANSAS

ORDINANCE NO. 2147

AN ORDINANCE CHANGING THE ZONING CLASSIFICATION OF CERTAIN PROPERTY LOCATED AT 1900 NORTH CUSTER LANE WITHIN THE CITY OF AUGUSTA, BUTLER COUNTY, KANSAS FROM THE PRESENT R-5: PLANNED RESIDENTIAL SUBDIVISION TO R-1: SINGLE-FAMILY DWELLINGS AND AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF AUGUSTA, KANSAS.

WHEREAS, notice of a March 11, 2019 Augusta Planning Commission public hearing on Zoning Case Number Z2019-06 changing the zoning classification of the herein described real property located within Butler County, Kansas from the present R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings was published in the official city newspaper on February 16, 2019 and mailed on February 15, 2019 to all owners of record of lands, within the corporate limits of the City of Augusta, located within 200 feet of the proposed zoning change and outside the corporate limits of the City of Augusta, located within 1,000 feet of the proposed zoning change; and

WHEREAS, the Augusta Planning Commission conducted a public hearing on

March 11, 2019 on changing the zoning classification of the herein described real property located within the corporate limits of the City of Augusta, Kansas from the present R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings, and thereafter, based upon the public hearing and a discussion of the factors to consider in re-zoning, voted to recommend approval of said zone change by the governing body; and

WHEREAS, more than 14 days has elapsed since said public hearings and no protest petition has been filed with the City of Augusta City Clerk.

NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF AUGUSTA, KANSAS:

2

Section 1. Zone Change

The official zoning classification of the property hereinafter described is hereby changed from the present zoning classifications of R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings. Said property is legally described as follows:

Beginning at the southwest corner of the southeast quarter of Section 14, Township 27, Range 04E, thence North 872.3 feet, thence East 250.66

feet, thence Southeast 604.2 feet, thence Southwest 203.42 feet, thence South 274.79 feet, thence West 624.38 feet to Point of Beginning, Less

Right-of-Way. Contains 8.5 Acres.

ALSO KNOWN AS 1900 North Custer Lane

Section 2. Zoning Ordinance and Map Amendment

City of Augusta Ordinance Number 1788 and the official zoning map of the City of Augusta, Kansas are hereby amended in accordance with Section 1 of this Ordinance.

Section 3. Effective Date This Ordinance shall take effect and be in force thirty (30) days from and after its publication in the official city newspaper. Adopted by the City Council this 1st day of April, 2019. Approved by the Mayor this 1st day of April, 2019. ________________________________ MIKE L. RAWLINGS, MAYOR SEAL ATTEST: ______________________________ ERICA L. JONES, CITY CLERK

The Golden Factors

1

Meeting Date: 3/11/2019

Applicant Name: Mark McCollom Property Address: 1900 North Custer Lane

Current Zoning Classification: R5 - Planned Residential Subdivision

Proposed Zoning Classification: R1 - Single-Family Residential

In 1978, the Supreme Court of Kansas handed down a decision in Golden v. City of Overland Park that established the basis for considering and reaching a decision on zoning changes and Conditional Use Permits. The decision should be made based on the evidence submitted and the factors considered. The eight Golden Factors emerged from this case and have become institutionalized in the consideration of zoning changes in Kansas.

The factors must be considered by the Planning Commission and Governing Body in order to determine whether granting or denying a zoning change, including a Conditional Use Permit, was reasonable. It is not necessary that findings on all of the factors be favorable to approve or be unfavorable to deny the zoning change or Conditional Use Permit. Also, not all the factors carry the same weight and the weight may vary from case to case.

1. The character of the neighborhood: The character of the neighborhood is largely open land with nearby residential properties. There is a private recreational area (Augusta Country Club) immediately to the west.

2. The zoning and uses of property nearby: Zoning surrounding the subject property is R-1: Single-Family Dwellings. The Augusta Country Club located immediately west is zoned PR-2: Private Recreational Area. Properties located south of Williams Avenue is zoned R-3 and R-4. Surrounding land uses are primarily residential with some private recreation and assembly.

3. The suitability of the subject property for the uses to which it has been restricted under its existing zoning: Under the current zoning, the property is restricted to a planned unit development. R-1 is the appropriate zoning classification for the development of a single-family residential structure.

The Golden Factors

2

4. Extent to which removal of the restrictions will detrimentally affect nearby property: The requested zoning district reclassification will not remove restrictions from the property; therefore, no adverse impact on surrounding property owners is expected.

5. Length of time the subject property has remained vacant as zoned: According to historical data on Google Earth, the site has been vacant since at least 1991.

6. Relative gain to the public health, safety and welfare by destruction of value of the applicant’s property as compared to the hardship on other individual landowners: No hardships are expected. The project will add another single-family residential structure to the community, ultimately contributing to sales tax and property tax.

7. Recommendation of professional staff: Professional staff recommends approval of the zoning district reclassification from R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings.

8. Conformance with the Comprehensive Plan: The Comprehensive Plan recognizes the area as residential, therefore, the request is in conformance.

Zoning District Reclassification R-5: Planned Residential Subdivision to R-1: Single-Family Dwellings

March 11, 2019

Legend

1900 North Custer Lane

1000 ft

N

➤➤

N© 2018 Google

© 2018 Google

© 2018 Google

ITEM NO. G2

1



Submitted By: Erica Jones, City Clerk / Director of Finance

Prepared By: Erica Jones, City Clerk / Director of Finance

Agenda Title: 2019 Airport Liability Insurance Bids

RECOMMENDED ACTION: Acceptance of the bid from Old Republic for Airport Liability Coverage in the amount of $1,381. BACKGROUND: For the past several years, the City has had Airport Liability Coverage through ACI with a $1,000 deductible and a premium of $4,613. ICI, formerly Madrigal & Welch, secured three quotes for our Airport Liability renewal. They were from ACI, Old Republic and Chubb. ANALYSIS:

The quotes received were as follows:

Coverage Limits, Deductible, Premium ACI Old Republic Chubb

Bodily Injury & Property Damage Liability Each Occurrence $1,000,000 $1,000,000 $1,000,000

Products $1,000,000 $1,000,000 $1,000,000

Hangarkeepers Legal Liability Each Aircraft $1,000,000 $1,000,000 $1,000,000

Hangarkeepers Legal Liability Each Occurrence $1,000,000 $1,000,000 $1,000,000

Malpractice Aggregate Limit N/A Premises Limit $1,000,000

Personal/Advertising Injury Limit N/A Premises Limit $1,000,000

Fire Damage Limit Any One Fire N/A $100,000 $100,000

Medical Expense Limit Any One Person N/A $3,000 $3,000

Medical Expense Limit Any One Occurrence N/A $15,000 N/A

Non‐owned Aircraft Liability N/A $1,000,000 $1,000,000

Terrorism Yes Yes Yes

War No Optional Add $126 Optional Add $407

Deductible $ 1,500 $ 2,500 $ 1,000

Total Premium $ 4,613 $ 1,381 $ 5,960


ITEM NO. G2

2

Staff has reviewed the quotes with ICI and recommends approval of the bid with Old Republic. There is an increase from our current deductible from $1,000 to $2,500 but there is also additional coverages not offered by ACI. FISCAL IMPACT/FUNDING SOURCE: There are sufficient funds budgeted for Airport Liability insurance expense to cover each of the three quotes in the 2019 Budget (page 209).

Department Head Approval Date: 3/29/2019 City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order):

ITEM NO. G3

1


Department: Public Works



Agenda Title: Wastewater Treatment Plant SCADA System Panels Bids

RECOMMENDED ACTION: Consider approval of recommendation from Aqua Tech Engineering to award the low bid from Norberg IES, LLC of Tulsa in the amount of $109,460 and to waive the requirements related to performance and material payment bonds. BACKGROUND: At the November 19, 2018 meeting, Willis Wilson from Aqua Tech Engineering Consultants briefed the City Council on the bid process for the construction/installation work for the SCADA computer control system at the WWTP. This included multiple solicitations at different times for different system components. This latest bid solicitation is with respect to the fabrication and delivery of the main SCADA panels. These panels will be stored at the site and installed by the main SCADA contractor with whom the Council previously contracted. ANALYSIS: Bids were received and opened on March 14, 2019 at 2:00 p.m. Only one bidder met all specifications for their submittal, but their bid exceed the engineer’s estimate by $64,000. The low bidder met specifications for the panels but objected to submittals of performance and material payment bonds. Aqua Tech indicated that they debated whether to include the bond requirements when they drafted the specifications but left it in the specifications because they didn’t think any companies would object. Since the project is short term, is utilizing inventory that the vendor already has available from their supplier, and only pertains to the purchase of equipment to be provided to an existing contractor already selected by the City, Norberg did not see the necessity or purpose of the bonds outlined in the bid documents. Aqua Tech agrees with this assessment is recommending that the City approve the low bid from Norberg and waive the requirements of the bonds. FISCAL IMPACT: The low bid of $109,460 is below the engineer’s estimate of $121,000. The entire SCADA project is being paid for out of Line Item 47-4940-4420 Wastewater Reserve Fund 47 (pg. 202 of the 2019 Budget document). $950,000 was allocated in the structure and improvements line in the 2018 budget for the SCADA project. Since bid solicitations have been spread over multiple years into 2019, the


ITEM NO. G3

2

Council will have to do a budget amendment at the end of the year to increase the 2019 budget authority to account for the expenditure. To summarize, the money is available in the fund to pay for the project, but we have to do an accounting correction (amendment) because the expenditure is occurring in 2019 instead of 2018.

City Manager Approval Date: 3/29/19 City Attorney Approval Date: Attachments (list in packet assembly order):

1. Aqua Tech Engineering Recommendation Letter

518 STATE STREET >> AUGUSTA, KS 67010 >> P: 316 775-0100 << F: 775-0106

C:\Office Work\Augusta WWTP SCADA\Shaw Recommendation of Award Panels 03-29-19.doc

March 29, 2019

Mr. Josh Shaw, City Manager City of Augusta 113 E. 6th Avenue Augusta, Kansas 67010 Re: Wastewater Treatment Plant SCADA SCADA System Panels Contract WWTP 2018-2 Recommendation of Contract Award Aqua Tech Project No. 17-22-03-02 Dear Mr. Shaw: Bids were received at City Hall for the fabrication and delivery of the main SCADA panels for the above referenced project on March 14, 2019 at 2:00 P.M. The bids were opened and read aloud at that time. The bid results are as follows:

1. Norberg IES, LLC of Tulsa - $109,460.00. They took exception to the requirements related to the Performance and Material Payment Bonds.

2. Midstate Pipeline Maintenance, LLC of Belle, Missouri - $181,500.00 with no exception taken.

3. WSA Sales and Engineering of Tulsa - $186,184.00. They took many technical exceptions.

This contract is part of the project for the Supervisory Control And Data Acquisition (SCADA) system that will include the central facilities at the Administration Building at the Wastewater Treatment Plant (WWTP), the SCADA devices throughout the WWTP and the SCADA devices at eight lift stations. The work under this contract is for the fabrication and delivery of the primary SCADA panels. These panels will be stored at the site and installed by the main SCADA contractor. The estimated time for the panel fabricator to complete their work is approximately three months. We bid the fabrication of the panels separate from the overall construction contract in order to maintain the strongest control of the panel components without going through a prime contractor. Our design is very specific as to the exact manufacturer and model number of the components to avoid the possible need to evaluate alternative products that may not be in the best interest of the City.

Mr. Josh Shaw Page 2 March 29, 2019


We solicited for receipt of bids as follows: 1. The invitation to Bid was sent to companies that have shown reliable and trust

worthy service for similar projects and that showed interest in the Work. 2. A copy of the Invitation for Bid was posted on the City’s website.

We identified four potential prime bidders that are each qualified to undertake the construction contract. Due to existing workloads and the bidding schedules for other projects, one of the potential bidders chose not to bid. The project budget for this item is $121,000. We added a number of panel features as our design progressed related to control and powering of each system that each panel will serve. This was primarily done to maintain compliance with explosion classification of the systems that are served by each panel. This added to the cost of the panels and we raised our estimate to $200,000 that a representative bid price could be, which is our Engineer’s Estimate for this contract. Obviously the bid from Norberg is much less than the second low bid of Midstate Pipeline. We did not evaluate the bid from WSA since they took numerous exceptions and submitted the highest bid. Our controls subconsultant for this project is Total Control Systems of Owasso, Oklahoma, which is a short distance from Tulsa. They will make a visit to the panel factory to fully check-out each panel before it is shipped (4 to 6 visits) with each visit requiring 4 to 8 hours, so we concentrated on panel fabricators in the Tulsa area. We also included Midstate Pipeline Maintenance in Belle, Missouri (about 20 miles northeast of Rolla) as they have the demonstrated ability to fabricate the panels and they are the contractor that is constructing the overall SCADA system. Of course the travel time and cost for Total Control Systems to visit their facility would be much more than making the same visits to Tulsa. Total Control Systems has worked with Norberg for over 15 years with complete satisfaction. They stock a great deal of panel components for projects that they work on nationwide, and so they are generally not at the mercy of parts suppliers as other fabricators might be. We visited with the production manager at Norberg and he feels comfortable that they can meet the contract requirements within the times that are allowed. Therefor their price reflects the true value of the work. The only issue with their submitted bid is that they did not include the aforementioned bonds. With a spread of $72,000, the management of the bonding issue is worth investigation. We visited with their company officers and their insurance company and they agreed to add the Performance and Material Payment bonds for an additional $3,300, which is basically 3% of their bid price. This amount is reasonable for this size of contract. However, the practical need for the bonds could be waived given their history with our controls subconsultant, the value of the contract, and the time to completion of the contract (3 months).

Mr. Josh Shaw Page 3 March 29, 2019


We also visited with Midstate regarding their bid to learn why it is so high. They clarified that they are concerned about getting the necessary components in a timely manner without exceptional efforts. This in turn could affect the flow of work in their panel area such that they would have difficulty meeting the schedule. It should be pointed out that the contracting documents do not required expedited delivery of the panels and calls for staging of the deliveries. We find the bid as submitted by Norberg IES, LLC to be fair, reasonable, and equitable and that they have the resources to properly fulfill the contract. The bidding documents gives the City the right to negotiate contract terms with the successful Bidder, so long as the award price for the Goods provided is not altered. We recommend that the contract be awarded to Norberg IES, LLC in the amount of $109,460.00 and that the need to provide Performance and Material Payment bonds be waived given the history of their work with our controls subconsultant and the short duration between the Notice of Award and the delivery of the last panel (3 months). They would have no involvement with the panels once they are delivered to the wastewater treatment plant. Our controls subconsultant will handle any field issues at that point. The budgeted amount for this work is $121,000. Sincerely, Willis J. Wilson, P.E. WJW/jb c: Eric Burris

ITEM NO. I

1





Agenda Title: Informational Memorandum

A. CURRENT JOB RECRUITMENTS:

1. Public Safety Officer (police and fire) 2. Street Laborer

B. CITY MANAGER ACTIVITIES:

1. Met with DJ Engineering to discuss roads and other topics. 2. Attended planning meeting for upcoming collaboration event coordinated by API and the

Chamber of Commerce. 3. Attended BuCO Manager’s Luncheon in El Dorado. 4. Met with councilman regarding leadership trainings and related topics. 5. Website trainings with staff (2) 6. Participated in web demo for social media archiving system. 7. Met with USI (insurance consultant) for status update on 2018 performance and 2019

early projections for renewals. 8. Met with ACM and PEC consultants for revisions to first draft of zoning regulations. 9. Met with vendor to discuss camera survey of levee pass-through structures. 10. Updating website content in preparation for launch. 11. Prepared packet and facilitated Park Board meeting on horsepower limitation at City

Lake and Skate Park 12. City Manager Update Report to Council

3/29/19 – Park Advisory Board 3/26/19 – Strategic Retreat 3/21/19 – Various Items

13. Responded to (5) Council requests for information Water Leak Knebler Addition Landfill coupons SFL Day Passes


ITEM NO. I

2

Kelly Ave. 14. Responded to (6) public requests for information

Potholes RV Complaint State Street Road Work Levee Maps Airport Splash Pad

C. ATTACHMENTS:

1. Public Works Monthly Departmental Report 2. Housing Discrimination Flyer

1

Date: 2019

Department: Public Works

Submitted By: Nichole Foster

Agenda Title: Public Works Memo – Public Works Department (3/10/19 – 3/23/19)

1. DEPARTMENT NEWS

2. SOLID WASTE DIVISION

2.1. Roll-off dumpsters Roll-off Dumpsters Rented

20 yard roll-off 1 30 yard roll-off 0 40 yard roll-off 0

2.2. Temporary/Commercial dumpsters Temporary/Commercial Dumpsters Rented

2 yard 0 3 yard 3

2.3. The Solid Waste Division report reflects the collection of waste and recycle. Solid Waste Collection Totals

Residential Solid Waste 130.98 Tons Commercial Solid Waste 92.20 Tons Recycle 39.53 Tons

2.4. Cart delivery Poly Cart Totals

Delivered 4 Picked up 14

2.5. Miscellaneous Repaired 2 dumpsters and welded 2 2yard dumpsters Dropped off old tires Extra trash pick-ups

3. STREET DIVISION

3.1. Work completed by the Street Division Location Work Completed Alley Helped pull the sewer truck out of alley

(stuck while on a callout) City Hall alley Sinkhole, Prepped and poured concrete in

alley and front sidewalk

2

Garvin Park Removed concrete pad for Parks East Belmont Hauled KGE from SWBC to Belmont to

fill in potholes and so the street stock pile East Belmont, Ball, Clark, Bluff, Lake road

Tailgated gravel roads, Grader work

West Kelly, Augusta, Lake Rd, 8th, Belmont, Williams, 4th, and 3rd

Grader work

1219 State and Summit Poured and finished concrete for water repair

Oak St Checking out concrete work for D&J Engineering

West Kelly Hauled rock and put 2 culverts in, covered for driveways

State St Painted over white lines and started marking out for post. Set and put bases in

Augusta Middle School Finished temporary traffic control and painted in front of school

High and State St Street cut for Pipe Dreams, poured concrete base, put bricks back down

MidCap Check out alley for pothole repair Belmont and Greyhound Repair sign

3.2 Pothole repair

Location Total 7th St Overpass Call out Ohio, Dearborn, 7th 39

3.3 Street Sweeping

Location Location (Cont’d) Section 2 Section 4 Section 6 Limb site East 7th Main Santa Fe Frisco Ohio Kelly Lulu Dearborn Walnut Clark Broadway Columbia High Washington Augusta Custer 12th Belmont

3.3 Miscellaneous

Brined the Emergency Snow Route Haul 74 loads of limbs and 88 loads of compost to burn site, compost clean up Street Shop clean up, cleaned out drain North of building Equipment repair and maintenance

o Install plow blades on PW-21 and Parks stake bed

3

o Worked on PW-3, PW-4, PW-6 o Washed out and cleaned sanders

4. WASTEWATER DIVISION

4.1 Sewer Main Repair/Replacement Location (None) Description (None)

4.2 Sewer Main Cleaning (Manhole Numbers and Footage) Entrance Manhole Exit Manhole Total Cleaned (Feet)

C-217 C-218 170 C-33i C-33h 50 C-33g C-33h 160

C-CO33 C-33g 50 B-5 B-6 353 B-5 B-7 337

C-255 C-256 254 C-262 C-242 821 C-297 C-295 650 C-81 C-82 338 C-319 C-322 600 B-19 B-20 400 B-17 B-18 172 B-15 B-17 321 B-15 B-16 94 B-14 B-15 172 B-13 B-14 145 B-11 B-13 150 B-11 B-12 260 B-8 B-11 320 B-8 B-10 250 B-8 B-9 337 B-5 B-8 450

6854

4.3 Utility Pothole & Assistance for Other Divisions Location Description Not specified Potholed for Electric / Water Distribution (5hrs) 1200 block of State Potholed for Water Division (1hr) Columbia and State Potholed for Water Division (1hr)

4.4 Sewer Callouts/Cleaning Entrance Manhole Exit Manhole Total Cleaned (Feet)

E-4 E-6 375 C-250 C-250a 353 C-207 C-208 350

1078

4.5 Manhole Adjustment (Address/Intersection and Manhole Numbers)

4

Location (None) Description

4.6 Processing Sewage processed/treated 16.516 million gallons Solids produced 10.59 dry tons

4.7 Miscellaneous Building maintenance

o Eye wash station inspections o Lift station weekly/monthly checks

Reset a pump at Kansas lift station Pulled pump #1 at 6th Street lift station

o Process control labs o Cleaned Operations building and influent basket o Finished plant GFCI replacement project

Equipment maintenance o Ran Grit chamber and belt press o Parkson serviced, exterior detailed o Portable generator to Augusta Saw & Mower for engine repair o Plumbing leak fixed on RAS pump, mechanical seal feed water plumbing o Pressure washed skid steer and Truck 420 o New batteries installed on the New Holland Tractor

Lawn and grounds maintenance o Pushed around biosolids pile in the bays o Started clearing biosolids out of east bay, 7/20 yard boxes hauled to store on

Field 17 o Applied last of the 2018 biosolids on Field WOF74 and brought equipment

back Miscellaneous

o Shipped off first set of NPDES samples to Pace Analytical o Delivered 2 pallets of flow meters for SCADA project o Hauled off last roll-off box of sludge for Field WOF74 o ACES performed the yearly influent flow meter calibration and checked the

functionality of the oxidation ditch level sensor o New clarifier weir brushes installed o Sampled two new sludge application fields and shipped off the samples for

nutrients testing

5. WATER DIVISION

5.1. Locates Standard locates 21 Locate updates 23 Emergency locates 8 Non-Re 4 Meet locates 3

5.2. Water Main Leak Repair Address 1604 Socony

5

5.3 Water Service Leak Repair Address 1024 State

5.4 New Water Service/Main Installation Address Description None None

5.5 Meter Can and Meter Problems Location Description 941 Lulu Leak, pumped down can, meter turning, no one

home 1301 Helen Replaced ERT

5.6 New/Replacement Meter Installation Address Address (Continued) 2721 Danbury 2810 Danbury Cir 3109 Colleen Ct 3010 Fieldstone Ct 311 E 14th 1219 State 1221 State 326 Main 425 State 2025 Moyle 2021 Moyle 2015 Moyle 2014 Moyle 2010 Moyle 2009 Moyle 2002 Moyle 2001 Moyle 202 Moyle

5.7 Hydrant Repair/New Installation Location Description 2346 Leigh St None Socony and Fanny Hydrant flushing

5.8 Valve Repair/New Installation Location Description Kelly between Cron/Socony 1 Valve exercising Josephine between Cron/Socony 2 Valve exercising Fanny between Cron/Socony 1 Valve exercising, could not shut down water

main. Had to dig up Not specified 15 Leigh St replacement 5 Valve exercising Not specified Worded on Valve 12-c Not specified Re-built Valve 1F

5.9 Miscellaneous Chemical maintenance

o Bacti and TOC samples o Change Pre-Chlorine and Post-Chlorine #1 and Post-Chlorine #2 o Chemical and distribution checklist o Re-filled acrylamide tank

General building/equipment maintenance

6

o Maintenance work to mower for start of season o Screened vent tube on roof of plant

Misc o Installed tapping sleeve at Columbia and State o Santa Fe power issues o Hampel deliver o Finished the water use report section of SOP

How do you recognize Housing Discrimination? Under the Fair Housing Act, it is against the law to:

Refuse to rent you or sell you housing Tell you housing is unavailable when in fact it is available Show you apartments or homes in certain neighborhoods only Advertise housing to preferred groups of people only Refuse to provide you with information regarding mortgage loans, deny you a mortgage loan,

or impose difference conditions on a mortgage loan Deny you property insurance Conduct property appraisals in a discriminatory manner Refuse to make certain modifications or accommodations for person with a metal or physical

disability, including persons recovering from alcohol and substance abuse and HIV/AIDS-related illnesses

Fail to design and construct housing in an accessible manner Harass, coerce, intimidate, or interfere with anyone exercising or assisting someone else with

their fair housing rights

Based on these factors:

Race Color National Origin Religion Sex Familial Status (families with children under the age of 18 or who are expecting a child), or Handicap (if you or someone close to you has a disability

If you believe you have been discriminated against, please contact the Housing Discrimination Complaint HOTLINE at 1-800-669-9777. This information is provided as a public service by the City of Augusta, Kansas in an effort to ensure fair housing for all.

ITEM NO. J1

1





Agenda Title: Executive Session

RECOMMENDED ACTION: Staff recommends that the Council go into executive session for personnel matters of non-elected personnel.

The proper motion to go into executive session would be as follows:

“I move to recess into executive session for ____ minutes to discuss an individual employee’s performance to conduct the City Manager’s quarterly performance evaluation check in pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). I ask that City Manager Josh Shaw join the Council in executive session. The governing body will reconvene in the Council Chambers at ______ p.m.”

Department Head Approval Date: City Manager Approval Date: 3/29/2019 City Attorney Approval Date: Attachments (list in packet assembly order):


agenda city of augusta packets/04-01-19.pdf · 4/1/2019 · ordinance: crum made a motion to...

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