agenda business meeting of the monday, september …...sep 21, 2015 · 6. administration and board...

AGENDA

BUSINESS MEETING

OF THE BOARD OF EDUCATION, SCARSDALE UNION FREE SCHOOL DISTRICT

MONDAY, SEPTEMBER 21, 2015 ROOM 170-172, HIGH SCHOOL

6:00 p.m. - Board Meeting with Designated Group (Representatives of STA Executive Committee)

7:00 p.m. - Work Session (open to Community). Topic: Summer Curriculum Work & Impact on the Classroom

8:00 p.m. - Business Meeting

BOARD MEETING WITH DESIGNATED GROUP

1. ROLL CALL – 6:00 p.m. 2. Meeting with Representatives of STA Executive Committee 3. Adjournment

WORK SESSION

1. Open Meeting to Community – 7:00 p.m. Topic: Summer Curriculum Work and Impact on the Classroom

2. Discussion

BUSINESS MEETING 1. ROLL CALL – 8:00 p.m.

2. STATEMENTS, COMMENTS, AND UPDATES

1. President 2. Superintendent 3. Board Members

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AGENDA, 9/21/15

3. HEARING FROM THOSE PRESENT

4. ITEMS REQUIRING ACTION - [CONSENT AGENDA]

4.1. Minutes. RECOMMENDED ACTION: Approve the following

minutes (sent to the Board on 9/05/14):

4.1 Board Meeting, September 9, 2015 4.2. Approval of State and Federal Grant Applications.

RECOMMENDED ACTION: Approve the grant applications as presented. (APPENDED)

4.3. Approval of Grant Applications for Special Education. RECOMMENDED ACTION: Approve the grant applications

as presented. (APPENDED) 4.4. CSE and CPSE Recommendations. RECOMMENDED

ACTION: Adopt the resolution presented. (APPENDED) 4.5. Resolution Appointing E-Rate Authorized Representative. RECOMMENDED ACTION: Adopt resolution presented approving Michael McDonald as Authorized Representative for the E-Rate program in 2015-16. (APPENDED) 4.6. Stipulations of Settlement. RECOMMENDED ACTION: Adopt the resolutions presented. (APPENDED) 4.7. Treasurer’s Report. RECOMMENDED ACTION: Accept report. (APPENDED) 5. PERSONNEL REPORT 5.1. Personnel. RECOMMENDED ACTION: Approve the actions listed on the following schedules:

1. Professional (APPENDED) 2. Paraprofessional (APPENDED) 3. Civil Service (APPENDED)

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AGENDA, 9/21/15

6. INFORMATION ITEMS/DISCUSSION 6.1. NYSSBA 2015 Proposed Bylaw and Resolutions 6.2. Internal Audit Proposal & Intensive Review Area (APPENDED)

6.3. Financial Advisor Proposal (APPENDED) 6.4. Google Research Agreement (APPENDED) 6.5. Enrollment Report, September 2014 and September 2015 (APPENDED) 6.6. Report of Change Order under $7,500 (APPENDED) 6.7. Investment Report for the Fourth Quarter (APPENDED)

6.8 Financial Summary Report – Year Ending June 30, 2015 (APPENDED) 7. ACTION ITEMS 7.1. Change Order over $7,500. RECOMMENDED ACTION: Approve the change order presented. (APPENDED) 7.2. Budget Transfers. RECOMMENDED ACTION: Adopt the Resolution presented. (APPENDED)

7.3. Resolution Authorizing Funding for Teen Center. RECOMMENDED ACTION: Adopt resolution authorizing funding in the amount of $65,000 for the Teen Center in conjunction with the Village of Scarsdale’s agreement

with Teen Center, Inc. (APPENDED)

7.4. Internal Audit Proposal and Intensive Review Area. RECOMMENDED ACTION: Adopt resolution authorizing Internal Audit Proposal and Review Area. (APPENDED)

7.5. Financial Advisory Services Proposal. RECOMMENDED ACTION: Adopt resolution presented. (APPENDED) 7.6. Google Research Agreement. RECOMMENDED ACTION:

Adopt resolution presented. (APPENDED)

7.7. Communications Plan 2015-16. RECOMMEND ACTION: Adopt the resolution presented. 7.8. Building condition Survey and Five Year Plan. RECOMMEND ACTION:

Adopt the resolution presented. 7.9. Greenacres Feasibility Committee. RECOMMEND ACTION: Adopt the resolution presented. 7.10. Proposed NYSSBA Resolutions and Bylaw Amendments. Adopt the resolution presented.

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AGENDA, 9/21/15

8. RESPONSE/QUESTIONS FROM THOSE PRESENT

9. GIFTS - 9.1 Report of Gifts under $1,000 (APPENDED)

9.2. Gift over $1,000: RECOMMENDED ACTION: Accept with thanks the following gift:

9.2.1. $3,500 to be used toward the purchase of furniture for

the newly renovated office and conference room at Fox Meadow School. (Donor: Fox Meadow PTA) 10. WRITTEN COMMUNICATIONS

10.1 An email received 7/8/15 concerning Scarsdale Forum Membership Meeting. Lee Maude replied. 10.2 An email received 8/2/15 concerning Saving Greenacres Field/Eliminate Option

C. Lee Maude replied. 10.3 An email received 8/3/15 concerning Rye Gaga pit/reconsider for SMS. Michael McDermott replied. 10.4 An email received 8/26/15 concerning SHS Maroon request for interview Regarding the 2015/16 Calendar. Lee Maude replied. 10.5 An email received 9/9/15 in regards to the Mandarin Initiative. Lynne Shain

replied. 10.6 An email received 9/10/15 concerning the Greenacres Version 2.0 Feasibility

Committee. Lee Maude responded. 10.7 An email received 9/10/15 concerning the air quality in the Elementary Schools. Lee Maude responded. 10.8 An email received 9/10/15 concerning the Student Attendance Advocacy. Lee Maude replied.

11. OTHER REPORTS FROM SUPERINTENDENT AND STAFF

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AGENDA, 9/21/15

12. MEETING DATES FOR THE COMING MONTH

12.1. Board Meeting - Consent Agenda, Wednesday, October 7, 2015, 8:30 a.m., Room 170-172, High School

12.2. Administration and Board Portfolio, Wednesday, October 7, 2015, 9:00 a.m., Room 170-172, High School

12.3. Study Session, Wednesday, October 7, 2015, 10:00 a.m., Room 170-172,

High School 13. ADJOURNMENT (INTO EXECUTIVE SESSION) "for the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion,

demotion, discipline, suspension, dismissal or removal of a particular person or corporation."

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Board Meeting Agenda Item #4.1 9/21/015

DRAFT

MINUTES

CONSENT AGENDA MEETING, PORTFOLIO and STUDY SESSION

OF THE BOARD OF EDUCATION SCARSDALE UNION FREE SCHOOL DISTRICT

WEDNESDAY, SEPTEMBER 9, 2015

ROOM 170-172, SCARSDALE HIGH SCHOOL 2 Brewster Road, Scarsdale

1. ROLL CALL The meeting was called to order at 8:15 a.m. by Leila Maude, Board of Education President, who noted that all Board members were present (Ms. Maude; William Natbony, Vice President; Pamela Fuehrer; Christopher Morin; Arthur Rublin; Suzanne Seiden; and Scott Silberfein), as well as Dr. Thomas Hagerman, Superintendent of Schools. Also present was Joe Kehm from Toski & Co., the District’s external auditors. 2. EXTERNAL AUDITOR Ms. Maude asked for a report from the representative from Toski & Co., the District’s external auditor, prior to the Comments agenda item. Joe Kehm, a partner in the firm, presented items of note in this Pre-Audit Conference, including a review of required communications, expected timing and staffing of the audit, and details concerning GASB 68 implementation. The firm plans to present its findings at the November 4, 2015, Board meeting. 3. STATEMENTS, COMMENTS, AND UPDATES Ms. Maude reviewed the format for this first daytime Board of Education meeting and welcomed students, teachers, staff, and family. She noted that although the daytime Board meeting agendas will not include time for public comment in order to focus on substantive Board work, public comment is always encouraged and may be submitted via email at [email protected]. Dr. Hagerman noted that joining Board of Education members at the table were some new faces: Honore Adams, the newly appointed District Clerk; Stuart Mattey, Assistant Superintendent for Business; and Dr. Bernie Josefsberg, Interim Assistant Superintendent for Human Resources and Leadership Development; as well as Lynne Shain, continuing as Assistant Superintendent for Curriculum, Assessment, and Instruction.

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MINUTES, 9/09/15 BOARD MEETING Page 2

Arthur Rublin, Board member, noted the passing the previous week of noted educator and Scarsdale resident Thomas Sobol, who served as Superintendent of the Scarsdale Schools from 1971 to 1987 before going on to serve as the New York State Commissioner of Education. 4. ITEMS REQUIRING ACTION – CONSENT AGENDA

The Consent Agenda items listed below were presented by Ms. Maude, who moved that they be approved. Her motion was seconded by Ms. Seiden. The motion was approved unanimously. Minutes: RECOMMENDED ACTION: Approve the following minutes sent to the Board on 9/05/15: Board Business Meeting, June 22, 2015; Reorganization Meeting, July 1, 2015; Business Meeting, July 1, 2015; Special Meeting, August 13, 2015. Final Quarterly Report, Student Activities Fund, 2014-15: RECOMMENDED ACTION: Accept report. (APPENDED) Attachment #1 Preliminary Tuition Rates for 2015-16. RECOMMENDED ACTION: Approve preliminary non-resident tuition rates schedule. (APPENDED) Attachment #2 Appointment of the District Safety Committee: RECOMMENDED ACTION: Appoint the District Safety Committee for the 2015-2016 school year. (APPENDED) Attachment #3 Settlement of Tax Certiorari: RECOMMENDED ACTION: Adopt the resolution presented for the following property: Section 2, Block 5, Lot 3 (46 East Parkway – P & G Realty). (APPENDED) Attachment #4 Stipulations of Settlement: RECOMMENDED ACTION: Adopt the resolutions presented. (APPENDED) Attachments #’s 5, 6, & 7 Sale of Used/Obsolete Equipment Bid: RECOMMENDED ACTION: Award bid as recommended in the material presented: Sale of used/obsolete computers and AV equipment. (APPPENDED) Attachment #8 STI Courses FOR 2015-2016. RECOMMENDED ACTION: Approve the courses for salary credit or stipend as presented. (APPENDED) Attachment #9

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Approval of Attendance by a Certain Non-Resident Student: RECOMMENDED ACTION: Approve the agreement presented. (APPENDED) Attachment #10 Construction Committee for Bond Projects: RECOMMENDED ACTION: Appoint committee as listed on the schedule presented. (APPENDED) Attachment #11 5. PERSONNEL REPORT Dr. Josefsberg reported Dr. Bernard Josefsberg, Interim Assistant Superintendent for Human Resources and Leadership Development, presented the personnel report, including professional, paraprofessional and Civil Service positions. Motion to accept the personnel report was made by Ms. Maude and seconded by Mr. Natbony. (APPENDED) Attachment #12 The motion was approved unanimously. 6. ADMINISTRATION AND BOARD PORTFOLIO Portfolio Reports Dr. Hagerman explained that various aspects of District work are now being undertaken by Portfolio teams of administrators and Board members, and noted that the work of these Portfolio teams is outlined in the Transition Plan 2015-2018 Goals that are available on the District website. Curriculum Portfolio: Ms. Shain, in collaboration with Scott Silberfein, Board member, presented an overview of summer work conducted to support the curriculum at all grade levels, noting that a detailed report on the work will be presented at the September 21, 2015, Board meeting. She also reported that the Center for Innovation had just sent out RFPs, and that a Middle School parent survey concerning world language expansion will be sent out later this fall. Construction and Facilities Portfolio: Mr. Mattey, in collaboration with Mr. Silberfein and Mr. Morin, Board members, reported on various capital projects, including an update on construction projects that were completed, a progress report on projects funded by the 2014 bond, and plans for conducting the State-mandated Building Conditions Survey. Communications Portfolio: Suzanne Seiden, Board member, in collaboration with Mr. Rublin and Dr. Hagerman, outlined the work being undertaken, including a comprehensive communications plan and calendar; parent-staff communication; stakeholder input in the

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decision-making process; advocacy efforts; engaging building Compact Committees to address wellness and sustainability activities; and a review of inclement weather policies and practices.

Budget/Finance/Negotiations Portfolio: Mr. Mattey and Dr. Josefsberg, in collaboration with Dr. Hagerman, Ms. Seiden and Mr. Natbony, reported on evaluations being conducted of the budget process and financial systems to assist in drafting a five-year financial plan, and preparations being made for negotiations with District unions whose contracts are set to expire at the end of the school year. Technology Portfolio: Jerry Crisci, Director of Technology, in collaboration with Rachel Moseley, Director of Information Technology, and Mr. Morin, reported that a three-year technology plan is being drafted which will reflect revised expectations, and that redesign of the website is underway. Ms. Moseley reported on technical and data management upgrades completed this summer, most notably the complete replacement of the phone system, as well as an employee portal for personnel information, and other projects going forward. Special Education and Pupil Services Portfolio: Eric Rauschenbach, Director of Special Education and Pupil Services, in collaboration with Ms. Maude, reported on work being done: creating a secondary-level Emotional Support program to meet emerging needs; aligning the special class curriculum with general curriculum; reviewing the department staffing structure; formalizing communications with parents; and planning K-12 professional development for special education and general program teachers. Human Capital and Leadership Development Portfolio: Dr. Josefsberg, in collaboration with Ms. Fuehrer, expressed heartfelt appreciation for the work of his staff in facilitating the smooth transition to new staff and new systems, most notably the implementation of the new online Aesop absence/substitute program. He also reported that the recruitment process will commence soon for the permanent position of Assistant Superintendent for Human Resources and Leadership Development. BOE Development Portfolio: Mr. Natbony, Board Vice President, reported on the scope of this portfolio, including review of protocol and meeting structure, and the Board’s collaborative relationship with the Superintendent, administrative team, and staff. Communications Plan Dr. Hagerman reported that the goal is to adopt a Communications Plan at the Board’s next Business Meeting. The Board discussed the plan, reviewed key messages, and suggested the


addition of Board contact information, along with other minor changes. Dr. Hagerman also noted the District is in the process of taking over responsibility for Scarsdale Alumni Association communications. NYSSBA Resolutions Mr. Rublin presented a report on resolutions that the New York State School Boards Association (NYSSBA) will consider at its convention on October 20, 2015. As it was explained, the customary practice is have the entire Board review the proposed resolutions, make recommendations on selected ones in advance of the convention, and provide guidance for voting to the Board member who will represent the District at the convention. Mr. Rublin also presented a draft letter that reiterates Board positions on APPR and State testing and invited edits. Once finalized, the letter is to be signed by Ms. Maude and sent to the New York State Regents prior to their meeting next week. The Board indicated consensus to go forward with that letter. 7. STUDY SESSION The focus of the Study Session was construction and facilities, and began with a presentation by Mr. Mattey that included an update on construction projects, capital improvements, and 2014 bond projects; financing details; the upcoming Building Conditions Survey; the Greenacres Feasibility Committee; future bond project planning (including drafting a Districtwide Master Plan and forming a Districtwide Steering Committee); and a review of project development timelines and borrowing capacities. Russ Davidson, partner at KG&D, the District architecture firm, reported on Greenacres Feasibility Study work to date, including a thorough Building Condition Survey that was completed last spring. The details of that survey will be posted on the District website, so that all interested parties will have access to complete information about the current condition of the Greenacres School. Mr. Mattey reported that the Greenacres Feasibility Committee has been expanded and is being reconvened. The goal of the Committee is to define community issues and propose recommendations on how they might be resolved. Concerning future bond project planning, Mr. Mattey reported that significant retiring debt in 2019-20 presents an opportunity to enact a bond that would not significantly impact the individual tax burden of residents. The deadline has been extended to apply to join the

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District-wide Steering Committee that will be convened to consider a future bond. He also noted that recommendations concerning other priorities throughout the District will have an impact on the scope of work possible at Greenacres. The Board then conducted a discussion on the various topics presented, including posting details of the Building Conditions Survey when completed, the need to reconvene building-level committees to assure that projects address educational priorities, and the need to establish a communications and community input plan concerning Greenacres. Dr. Hagerman noted that community input will be vigorously encouraged, but that the community also has a duty to stay informed and review and respond to accurate information as part of the ongoing dialogue. On another note, Mr. Davidson suggested to the Board that in their advocacy efforts in Albany, they might wish to include working with other Districts and petitioning the State Education Department to expedite their review of construction projects. It is reported that there are presently more than 800 projects in the review pipeline. If District projects are not reviewed in time, work will need to be delayed. 8. MEETING DATES FOR THE COMING MONTH Mr. Natbony announced the following upcoming meetings:

Board Meeting with Designated Group (Representatives of STA Executive Committee), Monday, September 21, 2015, at 6 p.m., Board Conference Room

Board Open Session on Summer Curriculum Work, Monday, September 21 2015, 7 p.m., High School, Room 170-172

Board Business Meeting, Monday, September 21, 2015, 8 p.m., High School, Room 170-172

Dr. Hagerman presented a brief recap of the Board meeting, noting follow-up action items that included revisions to the Communications Plan; a final version of the letter that will go to the New York State Board of Regents from Ms. Maude; and review by the Board of NYSSBA proposals, in preparation for their consideration at the next Business Meeting on September 21, 2015.

9. ADJOURNMENT

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Mr. Natbony moved to adjourn the meeting; seconded by Mr. Silberfein. The motion passed unanimously. Meeting adjourned at 11:03 a.m. Respectfully submitted, __________________ Victoria Free Presser Secretary pro tem.

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SCARSDALE UNION FREE SCHOOL DISTRICT

Scarsdale, New York `

MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Approval of State and Federal Grant Applications –

(Consent Agenda)

Background: Each year the School District submits grant applications for funds available in various State and Federal fund categories. These applications are developed in the Curriculum Office in conjunction with members of the administrative and teaching staffs. A brief summary of the grant applications is contained in Mrs. Shain’s attached memo. Recommendation: I recommend that the Board approve the grant applications as presented. TH:lqr Attachment

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Scarsdale Public Schools Scarsdale, New York

September 10, 2015

Memorandum

To: Dr. Hagerman From: Lynne Shain Re: Approval of 2015-16 State and Federal Grants Please request the Board to approve formally the 2015-16 grant applications listed below. Title II A Teacher Training This grant for $72,912 will be used for professional development. We will use the grant funds to pay for consultants to support our balanced literacy/differentiated instruction goals in all five elementary schools. Private schools will receive $935. Title III LEP (Limited English Proficiency) This grant for $16,780 will be used to purchase literacy materials for students with Limited English Proficiency.

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Scarsdale, New York `

MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Approval of Grant Applications for Special Education – (Consent Agenda)

Background:

For many years the school District has been eligible to receive Federal funding under P.L. 94-142 and 99-457 through grants to support various special education services, equipment, supplies, and other expenses. In his attached memo, the District’s Director of Special Education, Eric Rauschenbach, describes the funding sources, the uses, and the amounts of this year’s funding. Recommendation: I recommend that the Board approve the applications for the grants as presented. TH:lqr Attachment

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SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York

`

MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: CSE and PCSE Recommendations – (Consent Agenda) Background:

Attached for Board review are the lists of CSE and CPSE actions for the period from June 16, 2015, to September 10, 2015. The decisions and recommended programs are listed on the attached schedule.

The resolution presented for Board adoption follows the wording provided by the

State Education Department.

Recommendation: I recommend that the Board adopt the following resolution: RESOLVED, that the Board of Education has no objections to the recommendations of the Committee on Special Education and the Committee on Preschool Special Education and approves the authorization of funds to implement the special education programs and services consistent with such recommendations. TH:lqr Attachment

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`

MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Resolution Appointing E-Rate Officer – (Consent Agenda) Background: Each year the Scarsdale Schools are allocated approximately $30,000 in Federal E-Rate funding to be used only for telecommunication services and infrastructure; it cannot be used for computers. All school districts are required to appoint an Authorized Representative for the E-Rate program in order to be in compliance with the legal requirement. The Board customarily makes this appointment each fall. Scarsdale, like most other districts, engages a consulting service (E-Rate Exchange) to make sure it is in compliance with the law in using the funds. The Board is asked to appoint an Authorized Representative for the E-Rate Program for 2015-16. Recommendation: I recommend that the Board adopted the following resolution:

RESOLVED, that the Board of Education hereby approves Michael McDonald, Purchasing Agent for the Scarsdale Union Free School District, as Authorized Representative for the E-Rate Program for the 2015-16 school year.

TH:lqr

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Scarsdale, New York

MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Stipulations of Settlement – (Consent Agenda) Background:

The attached memo of Eric Rauschenbach, the Director of Special Education, provides the background for the action the Board needs to take to approve the Stipulations of Settlement in connection with settlements reached in two special education matters. Attorney Stephanie Roebuck has supplied the wording for the resolutions presented for Board adoption. Recommendation: I recommend that the Board adopt the following resolutions: BE IT RESOLVED, that the Superintendent of Schools is hereby

authorized and empowered to execute the Stipulation of Settlement concerning the placement convened for student #****13 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement.

BE IT RESOLVED, that the Superintendent of Schools is hereby

authorized and empowered to execute the Stipulation of Settlement concerning the impartial hearing convened for student #****16 and the Superintendent is further authorized to take all action necessary to effectuate the terms of this Agreement.

TH:lqr Attachments

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CONFIDENTIAL


MEMORANDUM

DATE: September 17, 2015 TO: Board of Education FROM: Jeffrey K. Martin RE: Month ended June 30, 2015 Treasurer’s Report In according to sections 2117(1) and 2122(6) of the New York State Education Law and section 170.2(p) of the Regulations of the Commissioner of Edu cation, the Tre asurer is requ ired to rend er a r eport to the Board of Education at least quarterly. This report summarizes the cash inflows and outflows for each of the various fund type as listed therein. It also shows how our cash balance of $35.6M is invested as of 6-30-15. The total invest ment balance of $35.6M is also detailed to the BOE on a separate schedule of investments by financial institution that is a separa te agenda item on the September 21, 2015 BOE agenda. Please find the attached Treasurer’s Report for the period from 5-31-15 to 6-30-15.

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Scarsdale Union Free School DistrictTreasurer's Report

June 30, 2015Month Ended

$Detail $Total

Total Cash - All Funds 05/31/15 52,553,554

General Fund 994,123

School Lunch Fund (Sales & Interest Income) 70,335

Capital Projects Fund (BAN Issued & Interest Income) 1,675,256

Cash Receipts Special Aid Fund 119,263

All Funds Scholarship / Trust Funds 19

Year End Adjustments - Other -

Other Receipts Accounts Receivable Rec'd (Accrued) -

Other Receipts - Adjustments -

Total Receipts - All Funds 2,858,996

General Fund 19,044,361

School Lunch Fund 253,900

Cash Disbursements Capital Projects Fund 112,017

All Funds Special Aid Fund 444,287

Scholarship / Trust Funds 548

Trust & Agency Funds, Net - (Receipts) / Payments (8,710)

(Inc) Dec in cash (P/R Agency Fund) (38,793)

Other Disburs. Accounts Payable Paid (Accrued) -

Health Imprest Paid (Accrued) -

Year End Adjustments - Other 669

Total Disbursements - All Funds 19,808,279

Balance on Hand 06/30/15 35,604,271

General Accounts (Including Jumbo M.M.'s) 26,914,534 various @0.00% to 0.25%

Treasuries (Book Value) 8,662,773 various @0.32% to 1.13%

Bank Balances Investments Certificates of Deposit (Face Value) - -

& Investments CLASS 26,964 @0.040%

June 30, 2015 Total 35,604,271

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Board Meeting Agenda #5.1 9/21/15

BOARD OF EDUCATION AGENDA September 21, 2015

CONTENTS PERSONNEL ITEMS

5.1.1. PROFESSIONAL STAFF

A. Special Education Summer Work B. Rescind Extra-curricular Assignments 2015/16 C. Extra-curricular Assignments 2014/15 D. Extra-curricular Assignments 2015/16 E. Non Standard Testing Administrator for 2015/16 school year

5.1.2. PARAPROFESSIONAL STAFF

A. Appointment of Teacher Aides for the 2015/16 school year B. Resignation of Teacher Aides for the 2015/16 School Year

5.1.3. CIVIL SERVICE STAFF

A. Probationary Appointments B. Change of Assignments

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Board Meeting Agenda #5.1.1 9/21/15

DISTRICT PERSONNEL

The Superintendent of Schools makes the following recommendations: 5.1.1.

A. Special Education Summer Work

Hours Hourly Rate Total

Walker, Jennifer 1 $101.86 $101.86

Draper, Robert 1

94.05 94.05

Bitterman, Eric 1.5

87.09 130.64

Fried Warren, Janna 3

91.35 274.05

Aberman, Celeste 1.5

72.38 108.57

Pagel, Bevin 1.5

94.72 142.08

Pomerantz, Lisa 1

60.77 60.77

Doto, Jennifer 1

91.73 91.73

Saladino, Caitlin 3

80.51 241.53

Raff, Kenneth 3

90.57 271.71

Miller, Nick 3

87.09 261.27

Denion, Nancy 5.5

87.09 478.99

Strobel, Jane 3

94.72 284.16

Connon, Kathleen 2

96.72 193.44

Occhiuto, Anita 18

97.38 1,752.84

Cagner, Eileen 12

62.94 755.28

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Board Meeting Agenda #5.1.1 9/21/15 5.1.1. Professional Staff (continued)

B. Rescind Extra-curricular Assignments Middle School Wixted, David MS Speech Contest 13 Rose, Doug MS Speech Contest 12

C. Extra-curricular Assignments 2014/15 In accordance with Article 15 of the BOE/STA Negotiated Agreement for the 2014/15 school year the following should be appointed:

Fox Meadow Elementary Activity Advisors 2014/15

Name Position Points Winders Pam AM Math Club, Recycle Rangers 4 Wierl Stacey American Games 12 Schorr Jan Book Clubs, Maker Projects 7 Laman Barbara Classical Café, Cabaret, NYSSMA, Art Show 13 Schultz Jill NYSSMA, various school concerts, Art Show 2 Faranda Sara Art Show, Maker Projets 13 Hoover Devin K-1 Field Day 3 McKenna Peter Maker 19 Zuckerman Heather Recycle Rangers 4 Lipez Sydney 5th Grade Planning 2 Berger Sarah Liberty Science and 5th Grade Org. 2 Marshall Katherine Env Field day and Maker Projects 9 Besancon David Math Olympiad 5 Brodsky Dan Math Olympiad 5

D. Extra-curricular Assignments 2015/16 In accordance with Article 15 of the BOE/STA Negotiated Agreement for the 2015/16 school year the following should be appointed:

Name Position Points Middle School Boniello, Daniel All-County/State MS Choir 5 Cuk, Celia All County/State MS Choir 5 Maldarelli, William MS Speech Contest 12 Rose, Doug MS Speech Contest 13

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Board Meeting Agenda #5.1.1 9/21/15 5.1.1. Professional Staff (continued)

E. Non Standard Testing Administrator for the 2015/16 school year Existing stipend will no longer be split between two people Name Additional Stipend Garafolo, Fran $2,000

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Board Meeting Agenda #5.1.2 9/21/15 5.1.2. Paraprofessional Staff

A. Appointment of Teacher and School Aides for the 2015/16 School School Name Hours Step Rate

Edgewood Coughlin-Solano, Clare 25 1 $16.45 Edgewood Cutaia, Keila 25 2 16.97 Edgewood Ariniello, Nicole 25 1 16.45 Edgewood Asch, Nicole 25 1 16.45 Fox Meadow Mahon, Tonette 25 1 16.45 Greenacres Denet, Maria 25 11 23.72 Heathcote Thomas, Kaila 25 1 16.45 Quaker Ridge Frankini, Carole 5 1 16.45 Quaker Ridge Wilson, Amanda 25 5 18.93 Quaker Ridge Rizzo, Bianca 25 1 16.45 Quaker Ridge Sgobbo, Jillian 25 1 16.45

Middle School Jorge, Marcel 25 1 16.45 Middle School Odeyinde, Hakeem 25 1 16.45

Middle School Rosetti, Gina 25 1 16.45 Middle School Schmier, Kaitlyn-Ann 25 1 16.45 Middle School Nolan, Phoebe 25 1 16.45 Middle School LaMantia, Katharine 25 1 16.45 Middle School DiLeo, Christina 25 1 16.45 Middle School Leibesberg, Casey 25 1 16.45 District Velazquez Medina, Maria 17.5 6 17.60

B. Resignations of Teacher and School Aides for 2015/16 School Year

School Name Date Heathcote Persampieri, Alessandro 8/31/2015 Edgewood Rocco, Dana 9/2/2015 High School Bologna, Girolmama 9/11/2015 Middle School Domes, Jessica 9/1//2015 Middle School Vanaria, Nichola 9/18/2015

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Board Meeting Agenda #5.1.3 9/21/15 5.1.3. Civil Service Staff

A. Probationary Appointments (see supplementary material) DeMartino, Sarah, Senior Account Clerk, Business Office, effective September 16, 2015. Nicholas Vanaria, Technical Support Specialist, Information Technology, effective September 21, 2015.

B. Change of Assignments

Carrea, Stefanie, Office Assistant Automated Systems to Probationary Purchase Clerk, Business Office effective September 10, 2015.

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CONFIDENTIAL


MEMORANDUM To: Board of Education From: Thomas Hagerman Suzanne Seiden Arthur Rublin Re: Modified Recommendation on Proposed NYSSBA Resolutions and Bylaw Amendments Date: September 18, 2015 Taking into account our discussion at our September 9th meeting, we are now limiting our list of proposed NYSSBA Resolutions and Bylaw Amendments that we are proposing for support by the SUFSD BOE to those listed below.

● Proposed Bylaw Amendment 1: limit growth in dues to tax-cap level ● Proposed Resolution (“PR”) 2: NYSSBA to work with Regents, NYSED to modify

scheduling, frequency of state tests ● PR 4: NYSSBA to seek legislation to move tuition obligation for State schools for

blind/deaf students from districts to State ● PR 5: NYSSBA to advocate for NYS Const. Amendment barring Governor from

including non-fiscal measures in budget bills ● PR 7: NYSSBA to seek legislation to make districts’ legal notice publication

requirements less onerous ● PR 9: NYSSBA to support legislation to provide more time for districts’ compliance

with new statutes/regs ● PR 10: NYSSBA to actively support legislation that would address flaws in APPR

implementation process and rules ● PR 14: NYSSBA to oppose raising charter school cap ● PR 15: NYSSBA to support policies to require charter schools to enroll and retain

English language learners and students with disabilities at a comparable rate to neighboring schools

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Scarsdale, New York

MEMORANDUM

DATE: September 17, 2015

TO: Dr. Thomas Hagerman

FROM: Jerry Crisci

RE: Google Research Project and Agreement

As you know, Scarsdale has been a pioneer in the use of Google Docs and Chromebooks,

advising other districts in the region that have also adopted Google Applications for Education

(GAFE). Last year, Google introduced a free service called Google Classroom, an online platform

for managing student assignments and student to teacher communication

(https://classroom.google.com). Several of our teachers have been using the service, and they

have reported that it has helped to transform the workflow of information in their classrooms.

Because of our success in using Google applications and Chromebooks, members of the Google

education team asked Scarsdale to participate as a beta test site for the next version of Google

Classroom. I spoke to several teachers who are very interested in participating in this project.

Parents of students who are in the pilot classes are required to sign appropriate permission and

non-disclosure forms, and Google has assured me that individual student data will remain private.

During the pilot, students and teachers will be asked to provide honest feedback about Google

Classroom functionality, helping Google improve the service for all schools. Participating in the

beta test will also allow us to learn about features that may be incorporated into the next version

of Google Classroom, helping us to plan future technology initiatives. The pilot will begin this

month and will conclude in December.

Scarsdale has always treated our vendors as valued partners, and we are looking forward to

working with Google on this project. Our attorney has reviewed the Google agreement and gave

us clearance for partnering with Google on this initiative. Our attorney did specify that the Board

should authorize the District to participate in the study, and I am recommending that we move

forward with the agreement as presented.

In the interest of full disclosure, you should know that I have worked with Google researchers

and product managers in the past, and I have served as a Google Certified Teacher and currently

serve as a Google Certified Innovator. Google has not compensated me for any of my work, but

they have allowed me to attend confidential product briefings and corporate strategy sessions at

their New York City offices and Mountainview, California headquarters.

Please let me know if you have any questions about this initiative.

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https://classroom.google.com/

CONFIDENTIAL



MEMORANDUM DATE: 9/17/15 TO: BOE Members CC: Dr. Hagerman FROM: Bernard Josefsberg RE: Enrollment The following charts converge upon a single straightforward conclusion: District enrollment at the beginning of the school year is consistent with the projections used last March as the basis for the 15-16 operating budget. Ten more students than the projected 4775 are currently enrolled. The enrollment figures include 49 outplaced [special needs] students and 101 non-resident children [of district employees.]

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ENROLLMENT AND ATTENDANCE

(AS OF SEPTEMBER 11TH)

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4676 4689

4729 4715 4722

4765 4748

4660

4785

4822

4785

4100

4200

4300

4400

4500

4600

4700

4800

4900

2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16

District Enrollment Over Ten Years

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305

324

346

316

354 357

313

330

370

348

360 362

0

50

100

150

200

250

300

350

400

K 1 2 3 4 5

Elementary Actual Attendance By Grade vs. Projected Enrollment

Actual

Proj.

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390

469

382 373

425

405

478

387 381

442

0

100

200

300

400

500

600

Edgewood Fox Meadow Greenacres Heathcote Quaker Ridge

Elementary Actual Attendance by School vs. Projected Enrollment

Actual

Projected

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393

377

380

391

382 384

300

310

320

330

340

350

360

370

380

390

400

6 7 8

Middle School Actual Attendance vs. Projected Enrollment

Actual

Proj.

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350

381

397

353 354

381

398

357

320

330

340

350

360

370

380

390

400

410

9 10 11 12

Senior High Actual Attendance vs. Projected Enrollment

Actual

Proj.

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Board Meeting Agenda Item 6.6 9/21/15



INVESTMENT REPORT FOURTH QUARTER, 2014-15

(5/31/15 – 6/30/15) `

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Date Original Total Amt. Amount of Approved Contract Prior Approved Current Description of by Supt. Vendor Amount Change Orders Change Order Work Required

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SCARSDALE UNION FREE SCHOOL DISTRICTSCHEDULE OF INVESTMENTS

June 30, 2015

ACCOUNT DESCRIPTION BOOK BALANCE% OF TOTAL

INVESTMENTSINTEREST

RATE %DATE OF

MATURITYSAFE & SOUND®

STAR RATING

****10-101 Cash - Chase Checking II 3,754,113.34$ 0.00 Sound10-106 Cash - Chase Money Market 1,398,373.69 0.0560-102 Chase - T&A Flex Account 300,911.17 0.0560-109 Chase - T&A Payroll Account 439,384.60 0.00

TOTAL JPMORGAN CHASE BANK 5,892,782.80$ 16.55%

M&T BANK ****10-107 Cash - M&T Bank 1,003,960.55$ 0.10 Sound10-108 M&T Bank - Debt Service Reserve 547,223.21 0.1043-113 M&T Bank - Scarsdale Family Assistance 12,581.25 0.05

TOTAL M&T BANK 1,563,765.01$ 4.39%

TD BANK, N.A. ****10-103 TD Bank - Money Market 13,095.41$ 0.15 Sound

TOTAL TD BANK 13,095.41$ 0.04%

JPMORGAN CHASE BANK, N.A.

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ACCOUNT DESCRIPTION BOOK BALANCE% OF TOTAL

INVESTMENTSINTEREST

RATE %DATE OF

MATURITYSAFE & SOUND®

STAR RATING

****10-104 Webster Bank - Rapid Deposit 23,271.36$ 0.25 Sound10-109 Webster Bank - Payroll 1,767.60 0.1510-121 Webster Bank - Money Market 13,589,012.51 0.2510-122 Webster Bank - Tax Certiorari 2,595,651.82 0.1510-124 Webster Bank - Retirement Reserve 1,405,339.58 0.1520-106 Cash - Webster Bank Cafeteria 293,561.43 0.1532-101 Cash - Webster Bank - CPF 1,497,301.64 0.2561-101 Cash - Webster Bank Athletics 28,128.26 0.15

TOTAL WEBSTER BANK 19,434,034.20$ 54.58%

Not Rated

42-112 Cash - Class - Kelly's Corner 15,268.75$ 0.0443-112 Class - Scholarships 11,695.55 0.04

TOTAL NYCLASS 26,964.30$ 0.08%

NEW YORK LIQUID ASSET FUND (NYLAF) Not Rated10-119 Treasuries - NYLAF 989,900.00$ 0.32 2/15/201610-119 Treasuries - NYLAF 1,980,420.00 0.40 11/15/201610-119 Treasuries - NYLAF 5,692,452.90 1.13 11/15/201710-120 Citibank - CD 10,856.35 0.01 6/30/2015

TOTAL NYLAF 8,673,629.25$ 24.36%

TOTAL INVESTMENTS 35,604,270.97$ 100.00%

WEBSTER BANK, N.A.

NEW YORK COOPERATIVE LIQUID ASSETS SECURITIES SYSTEM (NYCLASS)

Page 2 of 2-127-



MEMORANDUM

DATE: September 16, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Year End June 30, 2015 Financial Highlights After reviewing the year-end financial summaries previously provided and in discussion with Jeff Martin, I have re-designed this report to hopefully make it more user-friendly. This new layout is designed to provide the reader the most important takeaways in an easy to read format. I will appreciate your and the Board’s feedback on this report and others as we make varied changes throughout the course of the year. REVENUES Total year end revenues of $144.256MM was $182M less than budgeted revenues representing 99.9% of the original revenue budget. Total revenues for the year were 3.8% higher than the previous year due primarily to the increase in the tax levy. Also, please recall the 2014-15 budget plan called for the use of $3.763MM in assigned fund balance to be used to offset increases in the tax levy to support the expenditure budget. These funds are not recurring and not reflected as part of actual revenues. Other variances to budget are as follows:

a.) State Aid and Interest Income - were slightly more due to unanticipated increases. b.) Bisected Property & Sales Taxes - were slightly less due to unanticipated decreases

bisected property collections and lower county wide sales tax collections than anticipated.

EXPENDITURES

Total year end actual expenditures of $142.308MM was $5.893MM less than the original budget and $7.204MM less than the revised budget. The revised or adjusted budget increases the budget via carry over encumbrances from the previous year. Likewise, encumbrances from 2014-15 will carryover into 2015-16 in the amount of $2.12MM. Combining 2014-15 actual expenditures + carryover encumbrances equals a total of $144.428MM or $5.084MM less than the revised budget. Major differences between Budget and Actual Expenditures are as follows:

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a.) Teaching (Regular/Special Education/AV/Pupil Personnel Services) -– Salary expenses were $878M below budget as projected primarily due to savings related to retirements of $442M. Other savings include lower starting salaries on teachers than budgeted and a lower long term leave absences than originally budgeted.

b.) Special Education - Expenses exceeded their budget by $267M due primarily to an increase in settlements.

c.) Central Services - Fuel Oil and Natural Gas expenses ended the year $138M under budget. Electric expenses ended the year $105M under budget.

d.) Health Insurance - ended the year under budget by $1.55MM. This surplus includes two different “one-time” reimbursements totaling $783M. As shared previously, one reimbursement in the amount of $379M related to an audit recovery was received in January 2015. In addition, the District unexpectedly received a $405M refund in July 2015. After these “one-time” reimbursements are subtracted, the District ended the year approximately $770M better than budget.

e.) Employee Benefits - The TRS and ERS lines were budgeted in 2014-15 with a planned $1.85MM surplus. This projection was later modified to approximately $2.6MM which is consistent with year-end figures. As a reminder, the 2015-16 Budget does not contain any planned budget surplus in this category.

FUND BALANCE The beginning fund balance for the 2014-15 year was $14.3MM. Due to the excess of Revenues over Expenses ($144.256MM - $142.308MM) the District’s ending fund balance will be increased by the difference or $1.949MM to $16.245MM. This represents an increase over the previously projected year end fund balance of $14.919MM due to the aforementioned reasons listed under Revenues and Expenses. The year end fund balance allocations are as projected or have changed as follows:

a.) Health Insurance Reserve - ended with a $1.55M surplus which was greater than the $600K anticipated. We therefore increased the reserve by $950M to $3.2MM.

b.) Debt Service Reserve - increased by $159M to $296M as a result of capital projects closeouts.

c.) Reserve for Encumbrances - has increased to $2.12M primarily as a result of increases in Plant Improvement projects that need to be carried over to 2015-16 year.

Undesignated reserves of $5.266MM are estimated at 3.56% of the 2015-16 budget which is under the 4.0% limit. Please note that these numbers will not be final until external auditors complete our audit.

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Scarsdale Union Free School DistrictGeneral Fund

Revenues

Actual Actual Current % Increase

Revenue 2014-15 Revenue % of (Decrease) to

30-Jun-14 Budget as of June 30, 2015 Budget Prior Year

Assigned Fund Balance 0 3,762,715 0 0.0% 0.0%

Tax Levy / STAR 130,650,863 135,761,527 135,761,527 100.0% 3.9%

State Aid 5,967,488 6,032,555 6,169,750 102.3% 3.4%

Health Svcs. 267,022 285,945 273,080 95.5% 0.0%

Interest-Savings / Investments 207,253 82,920 103,590 124.9% (50.0%)

Interest - Reserves 5,114 3,000 4,359 145.3% (14.8%)

Building Use Fees 118,922 132,376 115,937 87.6% (2.5%)

Miscellaneous 635,302 598,499 570,888 95.4% (10.1%)

County Sales Tax 915,257 940,316 932,047 99.1% 1.8%

Tuition Special Educ. 165,861 170,832 165,861 97.1% 0.0%

Transfers 0 430,000 159,114 37.0% 0.0%

Total Actual Revenues 138,933,082 148,200,685 144,256,153 97.3% 3.8%

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Board Meeting Agenda Item #6.8A 9/21/15

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Scarsdale Union Free School DistrictGeneral FundExpenditures

Actual Actual Actual Exp. % IncreaseExpenditures Original Revised Expenditures % of Revised (Decrease) to

30-Jun-14 Budget Budget as of June 30, 2015 Budget Prior Year

Board of Education 122,547 51,715 129,788 128,776 99.2% 5.1%

Central Administration 2,562,091 2,454,186 2,540,781 2,506,614 98.7% (2.2%)

Central Services 9,874,981 9,910,068 10,139,904 9,517,350 93.9% (3.6%)

Plant Improvements 1,134,913 735,000 1,583,872 792,296 50.0% (30.2%)

Special Items 992,725 1,072,215 1,164,899 1,148,611 98.6% 15.7%

Admin. & Program Improvement 4,939,946 5,129,675 5,154,847 4,845,772 94.0% (1.9%)

Teaching - Regular 53,385,876 54,424,154 54,703,359 53,541,168 97.9% 0.3%

Teaching - Special Education 11,160,111 11,242,740 12,043,397 11,413,651 94.8% 2.3%

Audio Visual Services 428,393 472,787 478,033 437,660 91.6% 2.2%

Instruct. Computers 857,761 967,417 1,014,386 959,627 94.6% 11.9%

Pupil Personnel 6,336,794 6,525,576 6,586,071 6,399,742 97.2% 1.0%

Pupil Transportation 3,513,471 3,923,406 3,831,653 3,721,207 97.1% 5.9%

Community Services 388,409 361,324 361,324 344,855 95.4% (11.2%)

Health Insurance 14,240,168 15,508,294 15,508,294 13,958,267 90.0% (2.0%)

Employee Benefits 21,304,789 24,592,873 23,237,497 21,656,045 93.2% 1.6%

Debt Service 9,601,401 9,655,220 9,674,608 9,576,291 99.0% (0.3%)

Transfer to Capital 135,755 1,130,000 1,265,755 1,265,755 0.0% 0.0%

Transfer to SAF 88,429 44,035 93,900 93,900 0.0% 0.0%

Total Budgeted Expenditures 141,068,560 148,200,685 149,512,368 142,307,587 95.2% 0.9%

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Board Meeting Agenda Item #6.8B 9/21/15

Ending Fund Balance 6/30/14 $14,296,117

Plus: 2014-2015 Actual Year End Revenues $144,256,153

Minus: 2014-2015 Actual Year End Expenditures ($142,307,588)

Actual Ending Fund Balance 6/30/15 $16,244,682

Allocated as Follows:

Tax Certiorari Reserve $3,451,409

Self-Insured Health Insurance Reserve $3,200,027

Liability Reserve $5,000

Debt Service Reserve $296,337

NYS Employees’ Retirement Reserve $1,405,340

Reserve for Encumbrances $2,120,363

Unassigned Fund Balance (3.56%) $5,266,206

Assigned for Tax Reduction 2015-16 $500,000

Actual Ending Fund Balance 6/30/15 $16,244,682

Fund Balance - Year End 2014-15

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Board Meeting Agenda Item #6.8C 9/21/15

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Board Meeting Agenda Item #7.2

9/21/15


MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Budget Transfers Background: Board policy requires budget transfers in excess of $25,000 to be approved by the Board. Each year some transfers are required to cover unexpected costs in certain budget codes. The funds are transferred from budget codes that have funds left in them. The attached memo of Jeff Martin describes the budget transfers requested to be made at this time. Stuart Mattey has reviewed the transfers and recommends them for Board approval. Recommendation:

I recommend that the Board adopt the following resolution approving the budget

transfers: WHEREAS, the Board of Education has authorized the Superintendent to approve budget transfers up to $25,000; and WHEREAS, the District has determined that budget transfers in excess of $25,000 are required to meet additional expenses in certain budget codes; and WHEREAS, the District has determined that sufficient funds are available in other budget codes to cover these additional expenses; and

WHEREAS, the District has determined that the funds required for transfer are within the 2014-2015 and 2015-16 budget appropriations approved by the voters;

NOW, THEREFORE, BE IT RESOLVED, that the Board of Education

authorize budget transfers to and from the accounts listed in the September 16, 2015 memo of Jeffrey K. Martin, which is attached.

TH:lqr Attachment

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Board Meeting Agenda item #7.2 9/21/15


MEMORANDUM

DATE: September 16, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Requested Transfer of Funds in excess of $25,000 Background: In accordance with District policy, the Board of Education must approve all transfers of funds in excess of $25,000. The requested transfer is attached hereto. Recommendation: Jeffrey Martin has prepared the attachment relating to a budget transfer greater than $25,000. I have reviewed the transfers; therefore, I would ask for these transfer to be presented to the Board of Education for approval at its September 21, 2015 Board Meeting.

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2

SCARSDALE UNION FREE SCHOOL DISTRICT Scarsdale, New York 10583

MEMORANDUM

TO: Stuart P.G. Mattey FROM: Jeffrey K. Martin DATE: September 16, 2015 RE: Requested Transfer of Funds in excess of $25,000

In accordance with District policy, the Board of Education must approve all transfers of funds in excess of $25,000.

Personnel Office – Advertising (2014-15 Budget) As noted in the June 17, 2015 BOE Transfers > $25,000 memorandum approved at the June 22, 2015 BOE meeting, we anticipated the Advertising account to be under-budget by $28,937 and these funds were transferred at that time to cover overages within the Office Substitutes accounts within the Superintendent and Personnel Office’s. The Advertising account ended the year at $8,242 over its original budget amount of $53,747. Recapturing the transfer from June 17, 2015 of $28,937, plus the actual overage in the Advertising budget of $8,242 results in the need for a $37,179 to be added back to the Advertising budget. The funding source of this transfer is from other Central Administration accounts that when aggregated will cover this need. Therefore, the following transfer is necessary for the 2014-15 year:

Account Number Account Name Amount

TRANSFER FROM:

10-1xxx-xxxx-xx

Central Administration Categories

$37,179 $37,179

TRANSFER TO:

10-1430-4820-00

Advertising

$37,179

$37,179

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3

Salary – Superintendent’s Office (2014-15 Budget) On June 22, 2015, the BOE approved a resolution to pay the Superintendent for unused vacation time. On July 1, 2015 the District paid the Superintendent for 25 unused vacation days amounting to $30,729. Although this amount was paid after year end, for accounting purposes it becomes a 2014-15 expenditure and as such was accrued for the year ending June 30, 2015. Therefore, the following transfer is necessary:


TRANSFER FROM:

10-9020-0000-00

TRS – Budgeted Surplus

$30,729

$30,729

TRANSFER TO:

10-1240-1500-00 Superintendent Salary

$30,729

$30,729

Salary – Business Office (2014-15 Budget) In accordance with Board of Education policy #9610, the Superintendent of Schools has confirmed 20 days of unused vacation for the retiring Assistant Superintendent for Business and Plant Services who retired from the District on June 26, 2015. On September 15, 2015 the District paid the Asst. Superintendent for Business and Plant Services 20 unused vacation days amounting to $21,279. This payment alone did not cause this salary account to be over-budget by more than $25,000; however the salary increase for 2014-15 for the Assistant Superintendent for Business and Plant Services was already over-budget by $10,657. These items have caused the original budget to be exceeded by $31,936. Although this amount was paid after year end, for accounting purposes it becomes a 2014-15 expenditure and as such was accrued for the year ending June 30, 2015. Therefore, the following transfer is necessary for the 2014-15 year:


TRANSFER FROM:

10-9020-0000-00


$31,936

$31,936

TRANSFER TO:

10-1310-1500-00 Assist. Super Business Salary

$31,936 $31,936

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4

Salary – Personnel Office (2015-16 Budget) In accordance with Board of Education policy #9610, the Superintendent of Schools has confirmed 40 days of unused vacation for the retiring Assistant Superintendent for Personnel who retired from the District on July 31, 2015. On August 6, 2015 the District paid the Asst. Superintendent for Personnel 40 unused vacation days amounting to $45,258. This payment alone would have caused this salary account to be over-budget by more than $25,000; However, when you combine the fact that the retiring Assistant Superintendent for Personnel (Salary of $248,917) and the interim Assistant Superintendent for Personnel (Salary of $230,000) were both employed by the District for the entire month of July 2015, and when you also consider the fact that we had reduced the 2015-16 budget to $200,000, it is projected that the 2015-16 original budget will be exceeded by $96,001. Therefore, the following transfer is necessary for the 2015-16 year:


TRANSFER FROM:

10-9020-0000-00


$96,001

$96,001

TRANSFER TO:


$96,001 $96,001

Salary – Business Office (2015-16 Budget) The Assistant Superintendent for Business (Salary of $230,000) is more than the very conservative 2015-16 budget of $200,000. Therefore, the following transfer is necessary for the 2015-16 year:


TRANSFER FROM:

10-9020-0000-00


$30,000

$30,000

TRANSFER TO:


$30,000 $30,000

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5

Plant Dept – Administrative Office Renovation (2014-15 Budget) As noted in the September 9, 2015 presentation by the Assistant Superintendent for Business and Plant Services, there were stages of funding related to the renovation of the administrative offices. A portion of the total renovation was funded by a 2014-15 Plant Improvement Transfer in the amount of $95,000 authorized by the BOE on June 22, 2015. In addition, the following accounts were also used to account for work related to that project. Therefore, the following transfer is necessary for the 2014-15 year:


TRANSFER FROM:

10-9020-0000-00


$67,450

$67,450

TRANSFER TO:

10-1621-4070-01 Contr. Interior Surfaces.

$23,950

10-1621-4070-02

Contr. Floor / Carpet

$24,500

10-1621-4070-03

Contr. Painting

$19,000

$67,450

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Scarsdale, New York

MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Resolution Authorizing Funding for Teen Center for

2015-16

Background: The Village of Scarsdale and the District have provided financial support to the Scarsdale teen Center for its operations since 1998-99. Each year the Board of Education and the Village Trustees continue their evaluation of future funding of the Teen Center to determine if they will continue or reduce current levels, based on program performance and the Teen Center’s ability to increase revenues in order to operate on a more self-sustaining basis. Under the terms of the agreement between the Village and the Teen Center, a copy of which is attached, the Village and the District will each provide funding for the 2015-16 school year. The District’s funding was included in the 2015-16 budget proposition that was approved by the voters on May 19, 2015. Two installments in the amount of $32,500.00 each are due from the District on or about October 1, 2015, and March 1, 2016. The Board should now authorize payment to the Village at the designated times. Recommendation:

I recommend that the Board of Education adopt the following resolution: RESOLVED, that the Board of Education authorize payment to the

Village of Scarsdale for the 2015-16 funding of the Scarsdale Teen Center, Inc., in the amount of $65,000.00, pursuant to the agreement between the Village of Scarsdale and the Scarsdale Teen Center, Inc., said payment to be made in two equal installments of $32,500.00 on or about October 1, 2015, and March 1, 2016.

TH:lqr Attachment `

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Scarsdale, New York

MEMORANDUM

DATE: September 16, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Internal Audit, Cost Proposal & Area of Intensive Review Background: As part of the NYS Comptroller’s five point plan to strengthen financial accountability, school districts are required to engage an internal auditor to perform risk assessments and help boards of education in developing internal controls to reduce financial risk.

Annually the internal auditor will perform an updated risk assessment on identified functional areas and then perform a more intensive review of one particular area at the choosing of the audit committee. The areas chosen for intensive review by the audit committee in June 2015 for the 2015-16 school year are as follows:

Personnel and Payroll Department procedures Time Clock Procedures

Cullen and Danowski, LLP have been the District’s internal auditor since inception of the plan in 2005. Their cost proposal for year 2015-16 is consistent with past years.

Recommendation:

I recommend that the Board approve the following two resolutions:

A) RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education does hereby approve the 2015-16 pricing proposal from Cullen & Danowski, LLP as follows:

Estimated Fee for Intensive Review $16,000 - $18,000 Updated Risk Assessment $11,000

; and

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BE IT FURTHER RESOLVED, that the Board hereby authorizes the Assistant Superintendent for Business to execute the agreement between the District and the above listed vendor.

B) WHEREAS the Audit Committee has previously reviewed the Updated Risk Assessment report as prepared by the district’s internal auditing firm Cullen & Danowski, LLP;

THEREFORE BE IT RESOVED that, upon the recommendation of the Audit Committee, that the Board of Education does hereby approve the following areas as the intensive review areas for the 2015-16 fiscal year:

Personnel and Payroll Department procedures Time Clock Procedures

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Scarsdale, New York

MEMORANDUM

DATE: September 16, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Financial Advisor Background: As part of the District’s capital project and related debt service planning it is recommended that the District utilize a financial advisory firm. A financial advisor’s role in this process is many including the preparation of debt service schedules and scenarios, state building aid planning, disclosures required by the Securities and Exchange Commission, credit ratings, bond sales and the like.

In the past, the District utilized the firm NYMAC, which was recently sold to Capital Markets Advisors, Inc. In recognition of the important role that a financial advisor has in the development of borrowing plans, I issued a request for proposals and have received three responses.

Recommendation:

I have reviewed the three proposals in regards to breadth of services offered, experience and cost. The three firms from which proposals were received are Capital Markets Advisors, Bernie P. Donegan and Fiscal Advisors & Marketing Inc. In previous districts I have worked with both Bernie P. Donegan Inc. and Fiscal Advisors & Marketing, Inc. Based upon review of responses to the proposal and my previous experience in working with Fiscal Advisors it is my recommendation that the Board approve the following resolution:

BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education approve the comprehensive cost proposal for financial advisory services from Fiscal Advisors & Marketing, Inc. for the 2015-16 school year; and

BE IT FURTHER RESOLVED, that the Board hereby authorizes the Assistant Superintendent for Business to execute the agreement between the District and the above listed vendor.

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Scarsdale, New York

MEMORANDUM DATE: September 21, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Google Research Agreement Background: The attached memo from Jerry Crisci provides details about the proposed agreement with Google, Inc., concerning the participation in a research study that Google proposes to conduct with selected school districts to help them improve their Google classroom application. The agreement, also attached, has been reviewed by District’s legal counsel and found to be in order. Recommendation: I recommend that the Board adopt the following resolution:

RESOLVED, that the Board of Education approve the agreement with Google, Inc., concerning the District’s participation with other selected school districts in a a research study concerning Google classroom application and authorize the Superintendent to execute the agreement on behalf of the Board.

TH:lqr Attachment

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Scarsdale, New York

MEMORANDUM DATE: September 21, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: District Communications Plan, 2015-16 Background:

The 2015-16 Communications Plan for the District was submitted to the Board

for review and discussion on September 9, 2015. The Board suggested adding Board contact information and making other minor changes. Those modifications have been incorporated into the plan; therefore, it is ready for Board adoption.

Recommendation: I recommend that the Board adopt the 2015-16 Communications Plan for the District as presented. TH:lqr Attachment

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**DRAFT**

Scarsdale Union Free School District

Communications Plan

2015-16 About Us As past generations have built today's Scarsdale, so does this generation recognize its responsibility to the future. We seek to develop young people to their fullest, to help them to become self-reliant, lifelong learners who can reach beyond themselves. Our stories are as individual as the children, but a common thread is teaching of unusual quality and a community united in dedication to learning. The Scarsdale Public Schools aim to provide an intellectually powerful and humane education. They share a commitment to active and challenging learning. Recent years have seen a growing emphasis on common standards, assessments and curriculum. However, the District's greatest strengths are still individual students and teachers, the quality of the encounter between them, and the strong sense of mission shared by school and home.

Our Mission The Scarsdale Public Schools seek to sponsor each student's full development, enabling our youth to be effective and independent contributors in a democratic society and an interdependent world. To this end, we endeavor to help students to think and express themselves clearly, critically and creatively; to understand themselves and others within the broad fabric of human experience and the natural universe; to appreciate their rights and responsibilities as citizens; and to become people of integrity, maturity and generous spirit. A measure of our success is the degree to which they fulfill their potential for the common good, non sibi--not for themselves alone. Valuing our individuality, we unite to keep the flame of learning fervent.

Our Beliefs

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Families, religious and other social institutions, the community as a whole, as well as the schools and each student, share responsibility for achieving the Mission. We believe success is most likely when all dedicate their fullest individual energies to this enterprise, understanding one another, communicating well, and cooperating. In recognition of its part, the Board of Education specifically commits itself and the Scarsdale Public Schools, within available resources, to the following ideals:

● High standards of scholarship in a reasoned and humane atmosphere. An education where adults know each student's mind and person.

● Teaching, guidance and counseling which are caring, reflective, respectful of and responsive to individual aptitudes and needs, while mindful of the greater good.

● A school environment structured to help students develop a growing sense of responsibility and self-discipline, involving them in the development and direction of their own education.

● Integrated, continuous and progressively broadening opportunity in and beyond the classroom for students to grow intellectually and in leadership, self expression, talent and interest.

● An education which reflects awareness of promising and effective new development in theory and methods.

Context The Scarsdale community, in general, is a very involved, educated, and well-informed citizenry that values Scarsdale Public Schools and their important work, and understands that the education of its children and youth are a shared responsibility of all. Effective communication is, of course, at the heart of that work, and our District understands that well. This includes not only external communication that informs parents and the community at large about the curricular and extracurricular programs and services we provide, and our correlating resource needs and other needs, but, also, two-way communication that involves feedback and dialogue with the community in order to make sure expectations are being met on all fronts. Ensuring that this happens with a large, diverse community is challenging at times. One way that we have attempted to address this issue is that the Scarsdale Union Free School District has had a public information office for many years with the purpose of having a point person responsible for coordinating communication services, including publications, public and media relations, reporting, information-gathering, and coordinating communiques with various school and community organizations. While the tools employed by that office have changed over time, particularly with the proliferation of technology, our purpose has remained constant: to be active partners in providing an exceptional education to Scarsdale’s youth and children.

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Community Resources In addition to a plethora of community amenities and services, Scarsdale has an active and engaged news media cohort. Historically, they have been eager to report School District accomplishments, both formal Board of Education meetings and other meetings and announcements, as well as, stories that illustrate successes of students and staff. These news outlets include the Scarsdale Inquirer, hyper-local online news sites (Scarsdale10583.com, Scarsdale HamletHub, Scarsdale Patch and Scarsdale Daily Voice), the Journal News, and, occasionally, cable news. Stakeholders/Audiences:

● The Scarsdale Union Free School District community in its entirety, which is comprised of approximately 6,100 households, including the Village of Scarsdale and the Mamaroneck Strip. Of those, approximately 2,650 are households of families with students currently enrolled in Scarsdale Public Schools.

● Parents (including the 2,650 households mentioned above) ● School PTA and PT Council officers and members, who put in extensive time and effort

as volunteers supporting school programs. They also provide financial support for site-based programs and enrichment opportunities.

● District teachers, administrators and staff ● Current Scarsdale students, along with preschoolers and early childhood students, who

receive special services. ● District alumni ● Scarsdale community organizations, including both leaders and members. ● News and media outlets ● Potential Scarsdale residents looking for information about moving here and enrolling

their children ● University partnerships, particularly Columbia University, Teachers College, with which

we have numerous partnerships, and Bank Street College ● Educators, researchers, writers, and partners from the region, State, Nation, and Globe,

who are interested in how we educate our students in Scarsdale, and wish to be thought partners in this work.

Nota Bene: With wide recognition of the challenges related to sharing information across the entire Scarsdale/Mamaroneck Strip community, there will be a strong push this year to have all community constituents “opt in” to District-wide communications, especially our eblasts. Key District Messages Although we understand it is important to modulate our messages for various constituency group under differing situations (i.e. student communications might look quite differently than those

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geared towards community groups), we believe it is important to keep some key messages at the forefront of all District communiques:

● The Scarsdale Union Free School District continues to be at the forefront of American education, providing an exemplary education to students that not only help each child to fulfill their full potential, but also to be prepared for future learning and life.

● Safety and security of our students is a prime consideration in all District decision-making.

● Scarsdale schools are a human enterprise, and, as such, it is recognized that staff, at all levels, are highly-capable and highly-valued.

● Volunteers, at all levels, are necessary partners and critical to our on-going success. ● Community input is encouraged and is used to inform decisions and practice. ● As an exemplary learning organization, we are committed to continuous learning and

growth. ● We are committed to providing outstanding programs for our students, keeping in mind

our important fiduciary and stewardship responsibilities to our community. ● Emphasis for our communication practices is not only to share information, but also to

focus on active listening. ● During this time of massive political and educational change, everyone plays a role in

policy advocacy to maintain local control, so that our schools continue to reflect our community values.

These should be threaded into all communications, whether Board of Education Meetings, District and community presentations, print publications, and all other communiques. Methods and Timing of Communications A systematic communications model should assist the District in meeting its communications objectives. Drawing in large part on what has worked successfully in Scarsdale, along with best practices in the area of school communications and public relations research. First and foremost, the Board of Education and administrative team welcome feedback on the programs and services we offer to our students.

District Administration Contact Information Dr. Thomas Hagerman

Superintendent of Schools

[email protected]

914-721-2410

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Dr. Bernard Josefsberg

Assistant Superintendent for Human Resources and Leadership Development

[email protected]

914-721-2415

Mr. Stuart Mattey

Assistant Superintendent for Business and Facilities

[email protected]

914-721-2420

Ms. Lynne Shain

Assistant Superintendent for Curriculum, Assessment & Instruction/

Co-Director, The Center for Innovation

[email protected]

914-721-2430

Mr. Jerry Crisci Director of Technology/Co-Director, The Center for Innovation

[email protected]

914-721-2430

Ms. Rachel Moseley

Director of Information Technology/ Chief Information Officer

[email protected]

914-721-2408 Mr. Eric Rauschenbach

Director of Special Education and Pupil Services

[email protected]

914-721-2445

Mr. Ray Pappalardi Director of Physical Education, Health & Athletics

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[email protected]

914-721-3190 Ms. Victoria Free Presser

Public Information Officer

914-721-2525

[email protected]

Board of Education Contact Information

Maude, Leila

Board of Education, President

[email protected]

Natbony, William J. Board of Education, Vice President [email protected] Fuehrer, Pamela Board of Education, Trustee

[email protected] Morin, Christopher Board of Education, Trustee [email protected] Rublin, Arthur S. Board of Education, Trustee

[email protected]

Seiden, Suzanne Board of Education, Trustee

[email protected]

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Silberfein, Scott Board of Education, Trustee [email protected] Communications Schedule: Annual Communications

1. Back to School Articles by Superintendent & Other administrators 2. Administrative & BOE Back-to-School Letter(s) to Parents, Teachers & Students 3. Convocation Speeches to Staff 4. Presentations at Retirement and Recognition Events 5. Updates and reconfigurations of special publications (such as the Emergency Guide for

parents, staff handbooks for substitute teachers and teacher aides, and brochures on the Employee Assistance Program and payroll savings programs)

Quarterly Communications:

1. The District newsletter, Insight, is published quarterly and mailed to all Scarsdale households. This publication has historically included articles by District leaders, school highlights, and news regarding faculty. The following is a plan for Insight for the coming year:

a. Fall--(1) Back-to-School and (2) Teaching and Learning (2015-18 Transition Plan Goals)

b. Winter--(1) Teaching and Learning (2015-18 Transition Plan Goals) and (2) Facilities

c. Spring--(1) Teaching and Learning (2015-18 Transition Goals) and (2) Budget for Following School Year

d. Summer--(1) Year in Review & (2) Teaching and Learning (2015-18 Transition Plan Goals)

Monthly/Weekly Communications:

1. Proposed schedule for weekly eblasts per month: a. 1st week--PTA b. 2nd--School/principal (teaching and learning, teachers, innovation, impact on

students) c. 3rd--PTA d. 4th--District (Departments: Curriculum, Technology, Physical Education and

Athletics, Facilities, Human Capital, Special Education and Pupil Services, Superintendent & BOE Highlights)--Focus on Teaching & Learning, Impact on Students & Growth of District. Suggested topics by month:

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i. Sept.--Back to School (Portfolios; Balanced Literacy, curricular consistency)

ii. Oct.--Facilities & Learning iii. Nov.--Student Activities, Clubs, Organizations & Athletics iv. Dec.--Technology & Innovation/ STEAM v. Jan.-- World Language & Fine & Performing Arts

vi. Feb.--Human Resources (hiring, retention, professional development), innovations & STI

vii. Mar.--Lessons/Voices from Students viii. Apr.--Experiential and Culmination Projections (Capstone, ePortfolio,

Senior Options, 9th Grade) ix. May--Feedback & Assessment (student, evaluation, metrics, portfolios) x. June--Recap (student experiences…)

Other Communications Considerations Without Designated Times: News Media:

1. We will continue to work with local reporters in a timely fashion to encourage their coverage of events and activities, send them photos of events, and answer all inquiries.

2. We will continue to solicit feedback at regular intervals in order to improve relations and efficiencies.

Social Media:

1. We will continue to use Facebook to post photos and captions that illustrate school activities on a weekly basis on the official District Facebook public page.

2. We will consult with experts in the field and review best practices to utilize other social media tools, such as Twitter, Pinterest, and LinkedIn, as methods of enhancing District communications and visibility.

3. We will work with District staff developers to ensure that teachers have appropriate professional development to use these tools both technically and ethically.

District Website:

1. We will redesign the website this Fall, to make sure that the information there is complete, current, and easily accessible as well as responsive for use on a variety of devices in order to encourage ease of use.

2. The re-designed website will serve as a repository for District information, helping to promote clarity, transparency, and understanding.

3. We will develop a plan for regular review and revision. Alumni:

1. We will take over the Alumni database over the course of the year.

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2. Once established, we will design appropriate communiques that help alumni to stay connected to the District on important issues.

3. Once established, we will design a plan in order to connect current students with alumni for purposes of collaboration on school assignments, college admissions, internships, and the like.

Limitations of the Plan & Strategic Focus This plan is being developed with the full understanding that it is the first of its kind for the District. The intention is to codify current practice, as well as, to expand and enhance our offerings. Another important piece of this work is the recognition that we will need to review and revise this plan, in real time, and at other regular designated times, in order to ensure we are meeting our aims with this work. In order to evaluate the effectiveness of this plan, we will also identify metrics this year for determining effectiveness of our communications moving forward. It is our intention to use data that we gather this year to inform a more strategic vision for communications moving into the 2016-2017 school year.

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MEMORANDUM

DATE: September 18, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Building Condition Survey & Five Year Plan The Board of Education discussed the Building Condition Survey (BCS) and Five Year Capital Plan process and proposal at its meeting on September 9th. It is now my recommendation that the Board of Education approve the following resolution:

BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education approve the cost proposal for 2015 Building Condition Survey and Five Year Plan Development from KG & D Architects, P.C. in the amount of $38,900.

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MEMORANDUM

DATE: September 18, 2015 TO: Dr. Thomas Hagerman FROM: Stuart P.G. Mattey RE: Greenacres Feasibility Committee - Reconvened Background: The Board of Education discussed the reconvening of the Greenacres Feasibility Committee at its meeting on September 9th. It is now my recommendation that the Board of Education approve the following resolution: WHEREAS, the Board of Education recognizes the need to reconvene the Greenacres Feasibility Committee to

prioritize the list of issues and in turn prioritize the list of options which best match the prioritized list of issues;

THEREFORE, BE IT RESOLVED that the Board of Education hereby authorizes the reconvening of the

Greenacres Feasibility Committee to be composed of seven (7) faculty members, two (2) Greenacres Neighborhood

Association members, two (2) Board members, four (4) PTA members, one (1) at-large member and two (2) district

representatives. Architects and other consultants shall also be present. And,

BE IT FURTHER RESOLVED, that the Board of Education approve the appointment of the following

individuals to the reconvened Greenacres Feasibility Committee:

Board Member

District Faculty Greenacres

Neighborhood Association

PTA At-Large

Scott Silberfein

Stuart Mattey Sharon Hill Barry Meiselman David Siegel Amy Nadasdi

Christopher Morin

John Trenholm

Debbie Leitner

Daniel Volpi Xue Su

Karen Guardino

Christa Mruz

Carole Phillips Jon Singer

Joan Iorio

Shoshana Cooper

Joan Farella



Scarsdale, New York

MEMORANDUM DATE: September 21, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: NYSSBA Resolutions and By-Law Amendments – 2015 Background: At its meeting on September 9th, Art Rublin, Board member, reviewed and discussed with the Board pertinent proposed Resolutions and By-law Amendments from the report that the New York School Boards Association (NYSSBA) circulated to all of its member boards of education for consideration at NYSSBA’s convention in New York City on October 20, 2015. Mr. Rublin, Ms. Seiden, and I met since the September 9th discussion and are proposing that the Board support the list of proposed Resolutions and By-law Amendments as enumerated under Item #6.1 of this agenda. Recommendation: I recommend that the Board adopt the following resolution: RESOLVED, that the Scarsdale Board of Education authorize Board of Education member Chris Morin to support the proposed NYSSBA resolutions and by-law amendments discussed by the Board on September 9, 2015, and finalized on September 21, 2015:

● Proposed Bylaw Amendment 1: limit growth in dues to tax-cap level ● Proposed Resolution (“PR”) 2: NYSSBA to work with Regents, NYSED to

modify scheduling, frequency of state tests ● PR 4: NYSSBA to seek legislation to move tuition obligation for State schools for

blind/deaf students from districts to State ● PR 5: NYSSBA to advocate for NYS Const. Amendment barring Governor from

including non-fiscal measures in budget bills

● PR 10: NYSSBA to actively support legislation that would address flaws in APPR implementation process and rules

● PR 14: NYSSBA to oppose raising charter school cap ● PR 15: NYSSBA to support policies to require charter schools to enroll and retain

English language learners and students with disabilities at a comparable rate to neighboring schools

TH:lqr

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Board Meeting Agenda Item #9.2.1 9/21/15


Scarsdale, New York

MEMORANDUM DATE: September 18, 2015 TO: The Board of Education FROM: Thomas Hagerman RE: Gifts Background:

The Board’s gift policy provides that the Board approve gifts valued in excess of $1,000. The following gift has been offered and is in line with the Board’s revised policy: . $3,500 to be used toward the purchase of furniture for the newly renovated office and conference room at Fox Meadow School. (Donor: Fox Meadow PTA) Recommendation: I recommend that the Board accept the gift with thanks. TH:lqr Attachment

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agenda business meeting of the monday, september …...sep 21, 2015 · 6. administration and board...

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