agenda applegate valley fire district board of … · announcements . x. items to be on the next...

AGENDA

APPLEGATE VALLEY FIRE DISTRICT BOARD OF DIRECTORS MEETING

August 19, 2020 – 6pm

Via Teleconference

I. Call to Order

II. Roll Call

III. Speakers and Guests

IV. Review the Minutes from Previous Meeting

V. Fiscal Report VI. Staff Report VII. Old Business

• 2nd Reading – Authorization to Contact Legal Counsel • 2nd Reading – Fire Chief Job Description for Recruiting • Board Adoption of Master Plan

VIII. New Business

• Josephine County authorization to invest district funds IX. Announcements

X. Items to be on the next agenda XI. Adjournment

AVFD #9 Board Meeting Minutes for July 15, 2020

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APPLEGATE VALLEY RFPD #9 BOARD OF DIRECTORS MEETING

July 15, 2020

BOARD MEETING CALLED TO ORDER TIME: 6:00 PM LOCATION: Conference Call ROLL CALL OTHERS PRESENT Mike Parker President Mike McLaughlin Fire Chief Craig Hamm Vice President Chris Wolfard Operations Chief Sandy Shaffer Secretary/Treasurer McKenzie Turnbull Maint. Supervisor Craig Hamm Board Member Tallie Jackson Office Manager ABSENT Gary DeSimone – Board Member SPEAKERS AND GUESTS None ELECTION OF OFFICERS

Sandy Shaffer nominated Mike Parker for President, Craig Hamm seconded the motion. Motion approved unanimously.

Wade Avery nominated Craig Hamm for Vice President, Sandy Shaffer seconded the motion. Motion approved unanimously. Mike Parker nominated Sandy Shaffer for Secretary/Treasurer, Craig Hamm seconded the motion, Motion approved unanimously. 2020/2021 Board Roster Mike Parker - President Craig Hamm - Vice President Sandy Shaffer – Secretary/Treasurer Wade Avery – Member Gary DeSimone – Member

REVIEW MINUTES FROM PREVIOUS MEETING The minutes of the June 17th Board meeting were reviewed and the motions for the minutes were corrected to read; Craig Hamm moved to approve May 8th Special Board minutes as written. Sandy Shaffer moved to approve May 20th Board minutes as written. Craig Hamm moved to approve June 3rd, Special Board minutes as corrected.


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Mike Parker moved to approve June 17th Board minutes as corrected. Craig Hamm seconded the motion. Motion approved unanimously. FISCAL REPORT The Disbursement Voucher for June was presented: No noted concerns. Sandy Shaffer moved to approve the June 2020 expenditures in the amount of $175,138.60 Craig Hamm seconded the motion. Motion approved unanimously. The Financial Report review: No noted concerns. STAFF REPORT General: Operations Chief McLaughlin commended Chief Wolfard for the exceptional job on reaching out and capturing additional grants for the District. New Permits – Chief McLaughlin conducted 5 fire safety inspections for the month of June, year to date 27 inspections. Alarms – No significant events to report. Grants – VFA for $10,000, Northwest Farm Credit Services $3500 (for Teleconference equipment), Harbor Freight “Giving Back” $350 (for Portable generator), Corona Relief Grant $1396.50 OLD BUSINESS 1st Reading - Authorization to Contact Legal Counsel Chief McLaughlin sent a memorandum to the Board with the suggested language from legal counsel. Sandy Shaffer would like to add “received” after “advice” on the last sentence. Chief McLaughlin noted that “direction” should be changed to “directed”. Chief McLaughlin will make the changes and present at the next meeting for the 2nd reading. 1st Reading – Fire Chief Job Description for Recruiting Tallie Jackson presented the recruiting of board members / budget members to be added to the Fire Chief’s job description. The Board agreed the new language covers what they wanted to add to the job description. Tallie noted that there should have been a period at the end of the sentence. She will make the correction and present at the next Board meeting for the 2nd reading.


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NEW BUSINESS Resolution 2020/2021-01, Authorizing Fiscal Year Funds The annual formality of establishing the financial policies for the fiscal year was presented and read by Tallie Jackson. The following correction was made to replace “Logistics Chief” with “Maintenance Supervisor” Mike Parker moved to approve the corrected Resolution 2020/2021-01, Authorizing Fiscal Year Funds. Sandy Shaffer seconded the motion. Motion approved unanimously. Resolution 2020/2021-02, Emergency Declaration Chief McLaughlin presented the Emergency Declaration Resolution. The resolution that was signed in April expires in July. The presented resolution extends for 60 days or until the Governor’s declaration is declared over. Wade Avery moved to approve Resolution 2020/2021-02, Emergency Declaration. Craig Hamm seconded the motion. Motion approved unanimously ANNOUNCEMENTS / Good of the Order

• SDAO cancelled the Board training until 2021. They are working to create a virtual training. • ODF Fire Danger will change to High on Friday. • The awards banquet is cancelled due to the Governor’s new orders. • A special meeting will be held August 13th at 2pm for the master plan presentation by ESCI. • Sandy Shaffer inquired about getting a map of the District for the Applegater. Chief

Wolfard will work with Sandy on this request. ITEMS TO BE ON THE NEXT AGENDA

• Josephine County authorization to invest taxing district funds ADJOURNMENT The Board meeting was adjourned at 6:33 pm. The next Board meeting will be held Wednesday, August 19th @ 6:00 pm. _________________________________________________________________________________________ Minutes Submitted by Tallie Jackson Office Manager Approved By: ___________________________ ___________________ Board President Date

Applegate Valley Fire District Disbursement Voucher

Date Name Memo Account AmountJul 20

07/01/2020 SPECIAL DISTRICTS INSURANCE SER 2020/2021 Work Comp 100515 ꞏ WORKERS COMP 23,771.3307/01/2020 OREGON EMPLOYMENT DEPARTMENT Goodnough 100516 ꞏ UNEMPLOYMENT 74.7807/01/2020 AMAZON Radio Charger 100601 ꞏ RADIO REPAIR 26.0907/01/2020 OREGON FIRE CHIEFS' ASSOCIATION Annual Dues 100606 ꞏ DUES & SUBSCRIPTIONS 85.0007/01/2020 ROGUE INTERAGENCY TRAINING ASSOSOWS 100610 ꞏ INSTRUCTION & TRAINING 125.0007/01/2020 EMERGENCY COMMUNICATIONS OF SO3rd Qtr 2020 100615 ꞏ DISPATCH SERVICE 11,909.8407/01/2020 QUICKBOOKS PAYROLL SERVICE Direct Deposit Transmission Fee 100608 ꞏ Payroll Expenses 20.5007/01/2020 COPELAND SAND & GRAVEL INC Scale Ticket 100660 ꞏ 8544 -2002 FREIGHT 20.0007/01/2020 Austin Stack CrossFit Instructor 2020/2021 100621 ꞏ Health & Wellness 12,500.0007/02/2020 McLAUGHLIN, MICHAEL S Direct Deposit 100501 ꞏ FIRE CHIEF 3,903.1507/02/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100502 ꞏ OPERATIONS CHIEF 3,152.5007/02/2020 Turnbull, McKenzie G Direct Deposit 100503 ꞏ LOGISTICS OFFICER 2,270.9207/02/2020 JACKSON, THALLALISA C Direct Deposit 100504 ꞏ OFFICE MANAGER 1,937.4207/02/2020 KUNTZ, MIKE R Direct Deposit 100507 ꞏ SHIFT SUPERVISOR #2 2,368.4207/02/2020 SPECIAL DISTRICTS INSURANCE SER Bi-Monthly Payment 100512 ꞏ MEDICAL INSURANCE 7,755.7407/02/2020 PERS Direct Deposit 100513 ꞏ PERS 4,697.1907/02/2020 BOUND TREE MEDICAL 100603 ꞏ MEDICAL SUPPLIES 1,390.4207/02/2020 STAMPS STAMPS 100605 ꞏ POSTAGE & FREIGHT 17.9907/02/2020 CEMPA, ARLAN D Direct Deposit 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/02/2020 Howell, Joshua B 100505 ꞏ SEASONAL FIREFIGHTER 1,836.0007/02/2020 Petersen, Trevor R 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/02/2020 AMAZON Drone Blades 100636 ꞏ MISC. FIRE EQUIPMENT 41.9707/02/2020 VARIOUS EMPLOYEES Direct Deposit 100520 ꞏ FICA 265.6107/02/2020 VARIOUS EMPLOYEES Direct Deposit 100520 ꞏ MEDICARE 441.4007/02/2020 GILBERT, JAMES G Direct Deposit 100506 ꞏ SHIFT SUPERVISOR #1 2,368.4207/02/2020 ROELOFFS, TAILESE N Direct Deposit 100508 ꞏ SHIFT SUPERVISOR #3 2,368.4207/02/2020 GILBERT, JAMES G Direct Deposit 100525 ꞏ STAFF LENGTH OF SERVICE 7,500.0007/02/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100518 ꞏ COVERAGE OVERTIME 551.7407/02/2020 HRA VEBA Direct Deposit 100512 ꞏ HRA VEBA 410.6207/02/2020 GILBERT, JAMES G Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 47.3707/02/2020 JACKSON, THALLALISA C Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 38.7507/02/2020 KUNTZ, MIKE R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 47.3707/02/2020 McLAUGHLIN, MICHAEL S Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 78.0607/02/2020 ROELOFFS, TAILESE N Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 47.3707/02/2020 Turnbull, McKenzie G Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 45.4207/02/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 63.05

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Date Name Memo Account Amount07/02/2020 GILBERT, JAMES G Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 150.0007/02/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 11.0307/03/2020 PERS 2664 100513 ꞏ PERS 0.0407/03/2020 BOUND TREE MEDICAL 100603 ꞏ MEDICAL SUPPLIES 450.0007/03/2020 CHARTER COMMUNICATIONS HQ, ST 5, ST2 100649 ꞏ TELEPHONE 392.5907/05/2020 CrewSense,LLC Crewsense 100608 ꞏ ADMINISTRATIVE EXPENSE 80.1407/05/2020 CHEVRON Fuel 100644 ꞏ GAS 65.1607/06/2020 AMAZON Facemasks 100603 ꞏ MEDICAL SUPPLIES 61.9807/06/2020 BOUND TREE MEDICAL 100603 ꞏ MEDICAL SUPPLIES 107.7007/06/2020 NAPA AUTO PARTS Belts 100660 ꞏ 8544 -2002 FREIGHT 86.9807/07/2020 JUSTHOST Domain Registration 100608 ꞏ ADMINISTRATIVE EXPENSE 32.8707/07/2020 Ziply Fiber 100649 ꞏ TELEPHONE 121.2407/07/2020 DSU PETERBILT & GMC INC. Radiator 100660 ꞏ 8544 -2002 FREIGHT 577.5907/07/2020 Gordon Truck Centers Inc. Core 100660 ꞏ 8544 -2002 FREIGHT -50.9207/07/2020 Augie's Fiberglass & Boat Repair Hood Repair & Paint 100660 ꞏ 8544 -2002 FREIGHT 1,082.0007/08/2020 OREGON DEPT. OF REVENUE 2nd Qtr 2020 WORKERS BENEFIT FUND 100515 ꞏ WORKERS COMP 103.3107/08/2020 HAYS OIL COMPANY 100 Gal HQ 100644 ꞏ GAS 209.6007/08/2020 HAYS OIL COMPANY 179 Gal HQ 100644 ꞏ DIESEL 308.9507/08/2020 Rogue Metals Steel for Burn Prop 100739 ꞏ TRAINING & MEDICAL EQUIPM 443.1507/09/2020 OFFICE DEPOT Office Supplies 100604 ꞏ OFFICE SUPPLIES 17.2807/09/2020 Etsy.com Awards 100608 ꞏ ADMINISTRATIVE EXPENSE 79.0507/10/2020 TRACE ANALYTICS SHIPPING & ANALYSIS 100660 ꞏ EQUIPMENT REPAIR & MAINTE 15.1507/12/2020 GROVER ELECTRIC & PLUMBING SUPPLAC Capacitor 100648 ꞏ BLDG REPAIR & MAINTENANC 21.6307/13/2020 LOWE'S String Trimmer Head 100647 ꞏ GROUNDS MAINTENANCE 29.9907/13/2020 Gordon Truck Centers Inc. Brake Valve 100660 ꞏ 8515 239.3307/14/2020 ALSCO ShopTowels 100607 ꞏ LAUNDRY, CLEANING & TRASH 92.8907/15/2020 Applegate Country Club BOD Mtg 100608 ꞏ ADMINISTRATIVE EXPENSE 43.6407/15/2020 STANDARD INSURANCE July 2020 100619 ꞏ INSURANCE 248.5207/15/2020 76 Fuel 100644 ꞏ GAS 32.3407/16/2020 GROVER ELECTRIC & PLUMBING SUPPLPropane Tank Installation Parts 100648 ꞏ BLDG REPAIR & MAINTENANC 38.8707/16/2020 QUICKBOOKS PAYROLL SERVICE Direct Deposit Transmission Fee 100608 ꞏ Payroll Expenses 18.7507/16/2020 NAPA AUTO PARTS Lift Support 100660 ꞏ 8570 - 2011 Dodge 74.9907/17/2020 McLAUGHLIN, MICHAEL S Direct Deposit 100501 ꞏ FIRE CHIEF 3,903.1507/17/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100502 ꞏ OPERATIONS CHIEF 3,152.5007/17/2020 Turnbull, McKenzie G Direct Deposit 100503 ꞏ LOGISTICS OFFICER 2,270.9207/17/2020 JACKSON, THALLALISA C Direct Deposit 100504 ꞏ OFFICE MANAGER 1,937.4207/17/2020 KUNTZ, MIKE R Direct Deposit 100507 ꞏ SHIFT SUPERVISOR #2 2,368.42

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Date Name Memo Account Amount07/17/2020 SPECIAL DISTRICTS INSURANCE SER BI-MONTHLY PAYMENT 100512 ꞏ MEDICAL INSURANCE 7,755.7507/17/2020 PERS Direct Deposit 100513 ꞏ PERS 3,548.7507/17/2020 OFFICE DEPOT Office Supplies 100604 ꞏ OFFICE SUPPLIES 11.3807/17/2020 OFFICE DEPOT Office Supplies 100604 ꞏ OFFICE SUPPLIES 10.6907/17/2020 PACIFIC POWER STA.1 100645 ꞏ ELECTRICITY 195.8807/17/2020 PACIFIC POWER STA. 2 100645 ꞏ ELECTRICITY 152.7707/17/2020 PACIFIC POWER HQ /SHOP 100645 ꞏ ELECTRICITY 577.5307/17/2020 PACIFIC POWER STA 4 100645 ꞏ ELECTRICITY 141.6907/17/2020 PACIFIC POWER STA 5 100645 ꞏ ELECTRICITY 165.1207/17/2020 PACIFIC POWER STA 6 100645 ꞏ ELECTRICITY 149.2407/17/2020 PACIFIC POWER STA 7 100645 ꞏ ELECTRICITY 45.8307/17/2020 PACIFIC POWER TRAINING CTR 100645 ꞏ ELECTRICITY 224.7907/17/2020 Bergeleen, Sarah A 100505 ꞏ SEASONAL FIREFIGHTER 1,836.0007/17/2020 CEMPA, ARLAN D Direct Deposit 100505 ꞏ SEASONAL FIREFIGHTER 2,014.6407/17/2020 Fischer, Lauren C 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/17/2020 Howell, Joshua B 100505 ꞏ SEASONAL FIREFIGHTER 1,402.6407/17/2020 Petersen, Trevor R 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/17/2020 Sutters, Ted T 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/17/2020 VARIOUS EMPLOYEES 100520 ꞏ FICA 570.4307/17/2020 VARIOUS EMPLOYEES 100520 ꞏ MEDICARE 444.7307/17/2020 GILBERT, JAMES G Direct Deposit 100506 ꞏ SHIFT SUPERVISOR #1 2,368.4207/17/2020 ROELOFFS, TAILESE N Direct Deposit 100508 ꞏ SHIFT SUPERVISOR #3 2,368.4207/17/2020 HARRIS, STEPHEN D 100509 ꞏ EXTRA STAFF/SHIFT COVERAG 240.0007/17/2020 Bergeleen, Sarah A 100509 ꞏ EXTRA STAFF/SHIFT COVERAG 35.0007/17/2020 ROELOFFS, TAILESE N Direct Deposit 100518 ꞏ COVERAGE OVERTIME 96.2107/17/2020 VARIOUS EMPLOYEES Direct Deposit 100512 ꞏ HRA VEBA 410.5507/17/2020 GILBERT, JAMES G Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 47.3707/17/2020 KUNTZ, MIKE R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 53.3507/17/2020 ROELOFFS, TAILESE N Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 55.2807/17/2020 KUNTZ, MIKE R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 53.4507/17/2020 JACKSON, THALLALISA C Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 38.7507/17/2020 McLAUGHLIN, MICHAEL S Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 78.0607/17/2020 Turnbull, McKenzie G Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 45.4207/17/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 63.0507/17/2020 KUNTZ, MIKE R Direct Deposit 100507 ꞏ FLSA OT SHIFT SUP #2 299.3207/17/2020 ROELOFFS, TAILESE N Direct Deposit 100508 ꞏ FLSA OT SHIFT SUP #3 299.3207/17/2020 KUNTZ, MIKE R Direct Deposit 100528 - SICK LEAVE BENEFITS 2,672.50

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Date Name Memo Account Amount07/18/2020 Outreach Internet 100649 ꞏ TELEPHONE 29.9907/18/2020 UNITED STATES CELLULAR CHRIS, MIKE, TALLIE, MCKENZIE 100649 ꞏ TELEPHONE 354.8907/20/2020 Gordon Truck Centers Inc. Brake Valve 100660 ꞏ 8515 418.8107/20/2020 NAPA AUTO PARTS Oil, Filter 100660 ꞏ 8513 60.3107/20/2020 NAPA AUTO PARTS Brackets 100660 ꞏ 8570 - 2011 Dodge 29.9607/20/2020 WITMER PUBLIC SAFETY GROUP Helmet Lights 100690 ꞏ GRANT EXPENDITURES 2,782.1407/20/2020 NAPA AUTO PARTS Oil, Filter 100660 ꞏ 8504 Pierce 137.5307/21/2020 OFFICE DEPOT Office Supplies 100604 ꞏ OFFICE SUPPLIES 59.6007/21/2020 STAMPS STAMPS 100605 ꞏ POSTAGE & FREIGHT 17.9907/21/2020 Gotomeeting.com Conference Call Meeting Service 100606 ꞏ DUES & SUBSCRIPTIONS 24.0007/21/2020 HAYS OIL COMPANY 100 Gal HQ 100644 ꞏ GAS 215.6007/21/2020 HAYS OIL COMPANY 120 Gal Sta.1 100644 ꞏ DIESEL 210.7207/21/2020 HAYS OIL COMPANY 110 Gal Sta.4 100644 ꞏ DIESEL 193.1607/21/2020 GROVER ELECTRIC & PLUMBING SUPPLPleated Filter 100648 ꞏ BLDG REPAIR & MAINTENANC 33.1607/21/2020 THE KEY MAN Mailbox Keys 100648 ꞏ BLDG REPAIR & MAINTENANC 8.5007/21/2020 FIELDS HOME IMPROVEMENT CNTR Batteries 100636 ꞏ MISC. FIRE EQUIPMENT 8.9907/22/2020 MALLORY CO Compressor Filter 100660 ꞏ EQUIPMENT REPAIR & MAINTE 237.0607/23/2020 WILSON-HEIRGOOD ASSOCIATES AD&D 100619 ꞏ INSURANCE 171.0007/23/2020 LOWE'S Paint and Supplies Sta.5 Mobile 100648 ꞏ BLDG REPAIR & MAINTENANC 474.2007/23/2020 TEHAMA TIRE SVC, INC. Tire Repair 100660 ꞏ 8514 15.0007/23/2020 CASCADE FIRE EQUIPMENT CO Rhino Tool 100690 ꞏ GRANT EXPENDITURES 728.0007/24/2020 Apple App Store Avenza Maps 100606 ꞏ DUES & SUBSCRIPTIONS 29.9907/24/2020 Apple App Store Icloud Storage 100608 ꞏ ADMINISTRATIVE EXPENSE 0.9907/26/2020 MALWAREBYTES Virus Protection 100606 ꞏ DUES & SUBSCRIPTIONS 39.9907/27/2020 NAPA AUTO PARTS Filter 100660 ꞏ 89-PTS 8.5807/27/2020 BATTERIES & BULBS Charger 100660 ꞏ 8563B -99 INTL 50.9507/28/2020 WITMER PUBLIC SAFETY GROUP Helmet Lights 100690 ꞏ GRANT EXPENDITURES 3,534.0407/29/2020 NAPA AUTO PARTS Control, Filter, Fuel Line, Hose Clamp 100660 ꞏ 89-PTS 129.0407/30/2020 OFFICE DEPOT Office Supplies 100604 ꞏ OFFICE SUPPLIES 68.3807/30/2020 J. Brett Turnbull Swiftwater, Rope Rescue 100610 ꞏ INSTRUCTION & TRAINING 3,825.0007/30/2020 TRACE ANALYTICS SHIPPING & ANALYSIS 100660 ꞏ EQUIPMENT REPAIR & MAINTE 89.0007/30/2020 NAPA AUTO PARTS Fuel Pump 100660 ꞏ 89-PTS 16.3907/30/2020 QUICKBOOKS PAYROLL SERVICE Direct Deposit Transmission Fee 100608 ꞏ Payroll Expenses 17.0007/31/2020 McLAUGHLIN, MICHAEL S Direct Deposit 100501 ꞏ FIRE CHIEF 3,903.1507/31/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100502 ꞏ OPERATIONS CHIEF 3,152.5007/31/2020 Turnbull, McKenzie G Direct Deposit 100503 ꞏ LOGISTICS OFFICER 2,270.9207/31/2020 JACKSON, THALLALISA C Direct Deposit 100504 ꞏ OFFICE MANAGER 1,937.42

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Date Name Memo Account Amount07/31/2020 KUNTZ, MIKE R Direct Deposit 100507 ꞏ SHIFT SUPERVISOR #2 2,368.4207/31/2020 PERS Direct Deposit 100513 ꞏ PERS 3,148.9307/31/2020 ROGUE DISPOSAL & RECYCLING INC 1.5 YD CONTAINER 100607 ꞏ LAUNDRY, CLEANING & TRASH 135.9907/31/2020 BANK CHARGES Service Charge 100608 ꞏ ADMINISTRATIVE EXPENSE 35.1007/31/2020 Bergeleen, Sarah A 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/31/2020 Fischer, Lauren C Direct Deposit 100505 ꞏ SEASONAL FIREFIGHTER 1,836.0007/31/2020 Howell, Joshua B 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/31/2020 Kuntz, Dalton J 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/31/2020 Petersen, Trevor R 100505 ꞏ SEASONAL FIREFIGHTER 1,836.0007/31/2020 Sutters, Ted T 100505 ꞏ SEASONAL FIREFIGHTER 1,224.0007/31/2020 VARIOUS EMPLOYEES 100520 ꞏ FICA 531.2107/31/2020 VARIOUS EMPLOYEES 100520 ꞏ MEDICARE 397.9307/31/2020 GILBERT, JAMES G Direct Deposit 100506 ꞏ SHIFT SUPERVISOR #1 2,368.4207/31/2020 ROELOFFS, TAILESE N Direct Deposit 100508 ꞏ SHIFT SUPERVISOR #3 2,368.4207/31/2020 KUNTZ, MIKE R Direct Deposit 100518 ꞏ COVERAGE OVERTIME 769.6807/31/2020 GILBERT, JAMES G Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 47.3707/31/2020 JACKSON, THALLALISA C Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 38.7507/31/2020 KUNTZ, MIKE R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 62.7607/31/2020 McLAUGHLIN, MICHAEL S Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 78.0607/31/2020 ROELOFFS, TAILESE N Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 47.3707/31/2020 Turnbull, McKenzie G Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 45.4207/31/2020 WOLFARD, CHRISTOPHER R Direct Deposit 100522 ꞏ OREGON SAVINGS GROWTH PL 63.0607/31/2020 Gordon Truck Centers Inc. Temp Gauge 100660 ꞏ 8516 126.32

Jul 20 192,073.60

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ACCT.# 6/30/2020 DEPOSITS WITHDRAWS 7/31/2020

CASH IN POOL 4789 100103.1 1,448,433.07 14,742.03 160,000.10 1,303,175.00 CASH IN POOL 4790 100103.2 465,874.26 478.60 0.00 466,352.86 CASH IN U.S. BANK 100103.3 44,530.44 165,297.35 193,380.52 16,447.27 CASH IN INVESTMENT 100103.4 0.00 0.00 0.00 0.00PETTY CASH 100105 683.03 0.00 400.00 283.03 TOTAL CHECKING/SAVINGS 1,959,520.80 180,517.98 353,780.62 1,786,258.16

PREPAIDS 100130 25,997.00 0.00 0.00 25,997.00 TAX RECEIVABLE 100131 102,285.94 0.00 0.00 102,285.94 INTEREST RECEIVABLE 100133 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 100135 7.50 0.00 0.00 7.50 TOTAL OTHER ASSETS 128,290.44 0.00 0.00 128,290.44

TOTAL ASSETS 1,914,548.60

LIABILITIES ACCOUNTS PAYABLE 2000 16,975.71 CREDIT CARDS PAYABLE 100260 2,235.19 PAYROLL WITHHOLDING 100315 -18.23 PAYROLL PAYABLE 100223 36,610.50 DEFERRED REVENUE 100331 88,698.52 TOTAL LIABILITIES 144,501.69

EQUITY GENERAL FUND 1,294,706.76 CAPITAL PROJECTS FUND 648,445.77Net Income -173,105.62 TOTAL EQUITY 1,770,046.91

TOTAL LIABILITIES & EQUITY 1,914,548.60

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT #9

1095 UPPER APPLEGATE ROAD JACKSONVILLE, OR 97530

BALANCE SHEET

July 31, 2020

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Account Annual Current Year To % of RemainingRESOURCES Number Budget Month Date Budget Balance

Current Tax Jackson Co. 100401 1,368,585.00 0.00 0.00 0.00 1,368,585.00Delinquent Tax Jackson Co. 100402 43,250.00 11,812.32 11,812.32 27.31 31,437.68Current Tax Josephine Co. 100405 190,203.00 0.00 0.00 0.00 190,203.00Delinquent Tax Josephine Co. 100406 8,750.00 1,456.47 1,456.47 16.65 7,293.53Total Taxes 1,610,788.00 13,268.79 13,268.79 0.82 1,597,519.21

Net Working Capital 1,250,000.00 1,496,013.22 119.68 -246,013.22Fire Suppression Fees 100421 75,000.00 0.00 0.00 0.00 75,000.00Response Billing 100422 0.00 0.00 0.00 0.00 0.00Donations 100441 8,000.00 0.00 0.00 0.00 8,000.00Grants 100445.1 110,000.00 4,896.50 4,896.50 4.45 105,103.50Fuel Reduction Grants 100445.2 0.00 0.00 0.00 0.00 0.00Landowner Contributions 100446 10,000.00 0.00 0.00 0.00 10,000.00Interest Earned 100450 20,500.00 1,474.90 1,474.90 7.19 19,025.10Misc. Income 100471 10,000.00 0.00 0.00 0.00 10,000.00Rents 100471.2 8,400.00 -1,150.00 -1,150.00 -13.69 9,550.00Sale of Assets 100484 0.00 0.00 0.00 0.00 0.00Total Other Resources 1,491,900.00 5,221.40 5,221.40 100.63 236,678.60

TOTAL RESOURCES 3,102,688.00 18,490.19 18,490.19 48.81 1,834,197.81

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 9

1095 UPPER APPLEGATE RD. JACKSONVILLE, OR, 97530

STATEMENT OF REVENUE AND EXPENDITURES BUDGET VERSUS ACTUAL COMPARISON

July 31, 2020

GENERAL FUND 8% OF THE BUDGET YEAR IS OVER

48% OF BUDGETED REVENUE HAS BEEN RECEIVED 6% OF THE BUDGET HAS BEEN SPENT

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Account Annual Current Year To % Of RemainingNumber Budget Month Date Budget Balance

Fire Chief 100501 99,338.00 11,709.45 11,709.45 11.79 87,628.55Operations Chief 100502 81,965.00 9,457.50 9,457.50 11.54 72,507.50Logistics/ Maintenance Officer 100503 60,107.00 6,812.76 6,812.76 11.33 53,294.24Office Manager 100504 51,786.00 5,812.26 5,812.26 11.22 45,973.74Seasonal Firefighters 100505 67,000.00 21,777.28 21,777.28 32.50 45,222.72Shift Personnel #1 100506 64,273.00 7,105.26 7,105.26 11.05 57,167.74Shift Personnel #2 100507 64,273.00 7,404.58 7,404.58 11.52 56,868.42Shift Personnel #3 100508 64,273.00 7,404.58 7,404.58 11.52 56,868.42Extra Staff/Shift Coverage 100509 24,000.00 275.00 275.00 1.15 23,725.00Medical Insurance 100512 197,000.00 15,511.49 15,511.49 7.87 181,488.51Health Reimbursement 100512.1 10,000.00 821.17 821.17 8.21 9,178.83PERS 100513 95,000.00 11,394.91 11,394.91 11.99 83,605.09Workers Comp. Insurance 100515 26,000.00 23,874.64 23,874.64 91.83 2,125.36Unemployment 100516 8,000.00 74.78 74.78 0.93 7,925.22Uniform Allowance 100517 17,500.00 0.00 0.00 0.00 17,500.00Coverage Overtime 100518.1 45,000.00 1,417.63 1,417.63 3.15 43,582.37Reimbursable Overtime 100518.2 50,000.00 0.00 0.00 0.00 50,000.00Payroll Taxes (FICA & Medicare) 100520 23,000.00 2,651.31 2,651.31 11.53 20,348.69Oregon Growth Plan 100521.1 13,000.00 1,345.94 1,345.94 10.35 11,654.06Length of Service 100525 21,000.00 7,500.00 7,500.00 35.71 13,500.00Separation Benefits 100528 9,000.00 2,672.50 2,672.50 29.69 6,327.50Medical Reimbursement 100599 2,500.00 0.00 0.00 0.00 2,500.00TOTAL PERSONAL SERVICES 1,094,015.00 145,023.04 145,023.04 13.26 948,991.96

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 9 1095 UPPER APPLEGATE RD.

JACKSONVILLE, OR, 97530 STATEMENT OF REVENUE AND EXPENDITURES

BUDGET VERSUS ACTUAL COMPARISON July 31, 2020

GENERAL FUND

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MATERIAL & SERVICES Technical Rescue Equipment 100600 3,000.00 0.00 0.00 0.00 3,000.00Radio Repair & Maint. 100601 3,100.00 26.09 26.09 0.84 3,073.91Miscellaneous Supplies 100602 5,000.00 0.00 0.00 0.00 5,000.00Medical Supplies 100603 18,000.00 2,010.10 2,010.10 11.17 15,989.90Office Supplies 100604 4,200.00 167.33 167.33 3.98 4,032.67Postage & Freight 100605 6,000.00 35.98 35.98 0.60 5,964.02Dues & Subscriptions 100606 5,000.00 178.98 178.98 3.58 4,821.02Laundry, Cleaning & Trash 100607 5,500.00 228.88 228.88 4.16 5,271.12Administrative Expenses 100608 15,000.00 328.04 328.04 2.19 14,671.96Reimbursable Fire Expenses 100608.2 10,000.00 0.00 0.00 0.00 10,000.00Fire Prevention 100609 5,000.00 0.00 0.00 0.00 5,000.00Instruction & Training 100610 15,000.00 3,950.00 3,950.00 26.33 11,050.00Volunteer Programs 100611 54,000.00 0.00 0.00 0.00 54,000.00EMT Physician Advisor 100613 2,200.00 0.00 0.00 0.00 2,200.00Strategic/Master Plan 100614 26,500.00 0.00 0.00 0.00 26,500.00Dispatch Service - ECSO 100615 50,000.00 11,909.84 11,909.84 23.82 38,090.16Professional Fees 100617 15,750.00 0.00 0.00 0.00 15,750.00Elections & Legal Publication 100618 3,500.00 0.00 0.00 0.00 3,500.00District Insurance- General 100619 43,000.00 419.52 419.52 0.98 42,580.48Health and Wellness 100621 12,000.00 12,500.00 12,500.00 104.17 -500.00Office Equipment/Furnishings 100622 12,000.00 0.00 0.00 0.00 12,000.00Misc. Fire Equipment 100636 40,000.00 50.96 50.96 0.13 39,949.04Vehicle Gas & Oil 100644 28,000.00 1,235.53 1,235.53 4.41 26,764.47Electricity 100645 34,000.00 1,652.85 1,652.85 4.86 32,347.15Draft Site Const. & Repair 100646 1,000.00 0.00 0.00 0.00 1,000.00Grounds Maintenance 100647 10,000.00 29.99 29.99 0.30 9,970.01Building Repair & Maint. 100648 38,000.00 576.36 576.36 1.52 37,423.64Telephone 100649 14,000.00 898.71 898.71 6.42 13,101.29Equipment Rental 100651 1,500.00 0.00 0.00 0.00 1,500.00Equipment Repair & Maint. 100660 49,000.00 3,364.07 3,364.07 6.87 45,635.93College/Student Program 100670 36,000.00 0.00 0.00 0.00 36,000.00Fuel Reduction Costs 100680 10,000.00 0.00 0.00 0.00 10,000.00Grant Expenditures 100690 40,000.00 7,044.18 7,044.18 17.61 32,955.82TOTAL MATERIALS & SERVICES 615,250.00 46,607.41 46,607.41 7.58 568,642.59




GENERAL FUND

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CAPITAL OUTLAY Station Construction Projects 100711 16,000.00 0.00 0.00 0.00 16,000.00Equipment Acquisition 100738 132,000.00 0.00 0.00 0.00 132,000.00Shop Equipment 100760 5,000.00 0.00 0.00 0.00 5,000.00Training & Medical Equipment 100739 10,000.00 443.15 443.15 4.43 9,556.85Capital Grant Expenditures 100740 70,000.00 0.00 0.00 0.00 70,000.00TOTAL CAPITAL OUTLAY 233,000.00 443.15 443.15 0.19 232,556.85

Contingency 100795 258,000.00 0.00 0.00 258,000.00Transfers to Capital Projects Fun 100805 102,423.00 0.00 0.00 102,423.00Unappropriated Ending Balance 800,000.00 0.00 0.00 800,000.00TOTAL REQUIREMENTS 3,102,688.00 192,073.60 192,073.60 6.19 2,910,614.40

TOTAL RESOURCES 18,490.19 18,490.19TOTAL REQUIREMENTS -192,073.60 -192,073.60ENDING FUND BALANCE -173,583.41 -173,583.41TOTAL DISBURSEMENTS 192,073.60CAPITAL PROJECT FUND 0.00TOTAL REQUIREMENTS 192,073.60

Beginning Fund Balance 1,496,013.22 6/30/2020Excess Rev/Exp -173,583.41Ending Fund Balance 1,322,429.81




GENERAL FUND

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Account ANNUAL CURRENT YEAR-TO %-OF REMAININGNumber BUDGET MONTH DATE BUDGET BALANCE

RESOURCES NET WORKING CAPITAL 348,000.00TRANSFER FROM GENERAL 240441 99,897.00 0.00 0.00 0.00 99,897.00INTEREST 200450 1,200.00 478.60 478.60 39.88 721.40TOTAL RESOURCES 449,097.00 478.60 478.60 77.60 100,618.40

REQUIREMENTS PROJECT PURCHASE 240760 0.00 0.00 0.00 0.00 0.00TRANSFER TO GENERAL 100440 0.00 0.00 0.00 0.00BANK SERVICE CHARGE 200201 120 0.00 0.00 0.00TOTAL REQUIREMENTS 120.00 0.00 0.00 0.00 120.00

TOTAL RESOURCES 449,097.00 478.60 478.60TOTAL REQUIREMENTS 120.00 0.00 0.00RESERVE FOR FUTURE EXPENDITURES 448,977.00 478.60 478.60

Beginning Fund Balance 3002 357,223.29 6/30/2020RESERVED FOR FUTURE EXP 478.60Ending Fund Balance 357,701.89




CAPITAL PROJECTS FUND

APPLEGATE VALLEY RURAL FIRE PROTECTION DISTRICT # 9

INCIDENT TYPE #July YTD STATION 1 - APPLEGATE 922 146 131 - Passenger vehicle fire 130 197 321 - EMS call, excluding vehicle accident with injury 30 0 553 - Public service 152 343 600 - Good intent call 1

611 - Dispatched & cancelled en route 3

STATION 2 - MCKEE BRIDGE 16July YTD 321 - EMS call, excluding vehicle accident with injury 7

1 9 554 - Assist invalid 30 8 611 - Dispatched & cancelled en route 50 1 622 - No incident found on arrival at dispatched address 10 12 2 STATION 3 - HEADQUARTERS 170 2 300 - Rescue, EMS incident 1

Aid Received 311 - Medical assist, assist EMS crew 1Jacksonville 3 30 321 - EMS call, excluding vehicle accident with injury 6Williams 0 6 322 - Motor vehicle accident with injuries 1

1 2 324 = Motor vehicle accident with no injuries 10 1 571 - Cover assignment, standby, moveup 2

Grants Pass 0 0 611 - Dispatched & cancelled en route 1Illinois Valley 0 0 622 - No incident found on arrival at dispatched address 1

651 - Smoke scare, odor of smoke 2# % 700 - False alarm or false call 11 2%1 2% STATION 4 - WATER GAP 1

32 - Provide basic life support (BLS) 11 21% 611 - Dispatched & cancelled en route 133 - Provide advanced life support (ALS) 8 15%

3 6% STATION 5 - JACKSONVILLE HILL 473 - Provide manpower 2 4% 311 - Medical assist, assist EMS crew 178 - Control traffic 1 2% 611 - Dispatched & cancelled en route 381 - Incident command 1 2%84 - Refer to proper authority 1 2% STATION 6 - KUBLI RD 386 - Investigate 7 13% 138 - Off-road vehicle or heavy equipment fire 191 - Fill-in or moveup 2 4% 324 = Motor vehicle accident with no injuries 193 - Cancelled en route 14 27% 510 - Person in distress 1

52 100% STATION 7 - GRIFFIN LANE 2552 - Police matter 1

July YTD % Diff 611 - Dispatched & cancelled en route 12020 - 52 343 2%2019 - 52 336 -10%2018 - 83 373 -10%2017 - 55 416 3%2016 - 65 402

CALLS PER SHIFT FOR THE MONTH YTDA - Shift (Roeloffs) 16 121B - Shift Kuntz (Kuntz) 14 104C - Shift (Gilbert) 22 118

22 - Rescue, remove from harm

Medford

Rural MetroGrants Pass

District 3District 5

Jacksonville

Applegate Fire District #9Incident Statistics for July 2020

EMS -FIRE -OTHER -

INCIDENT TYPE

TOTAL

ACTION TAKEN

MUTUAL AID

10 - Fire control or extinguishment

MONTH

Aid Given Williams

71 - Assist physically disabled

Rural Metro

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