agenda and business papers oberon council ordinary … · 11.01 institute of public works...

137 Oberon Street PO Box 84 Oberon NSW 2787 Telephone: (02) 6329 8100 Fax: (02) 6329 8142 Email: [email protected] Email: [email protected]

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AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 16 July 2019 Commencing at 5.30pm at the Oberon Council Chambers

Oberon Council - Agenda and Business Papers – Ordinary Meeting – 16 July 2019

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Agenda Items page

1. OPENING OF MEETING ......................................................................................................... 5

2. ACKNOWLEDGEMENT OF COUNTRY .................................................................................. 5

3. PRAYER .................................................................................................................................. 5

4. RECORD OF ATTENDANCE .................................................................................................. 5

5. DECLARATIONS OF INTEREST ............................................................................................. 6

6. PRESENTATIONS ................................................................................................................... 7

7. QUESTIONS FROM THE PUBLIC .......................................................................................... 7

8. CONFIRMATION OF MINUTES .............................................................................................. 7

9. MAYORAL MINUTE AND REPORT ........................................................................................ 8

09.01 MAYORAL MINUTE AND REPORT ............................................................................ 8

10. NOTICES OF MOTIONS ....................................................................................................... 11

10.01 NOTICE OF MOTION – FUNDING OZY YOUTH CHOIR – OBERON “MOB” ............ 11 10.02 NOTICE OF MOTION – AUDIT INTO ROADS FROM SRV ....................................... 27

11. COUNCILLOR AND DELEGATES REPORTS ....................................................................... 28

11.01 INSTITUTE OF PUBLIC WORKS ENGINEERING AUSTRALASIA 2019 LOCAL

ROADS CONGRESS ............................................................................................... 28 11.02 OBERON ARTS COUNCIL MEETING – 27 JUNE 2019 ............................................ 40 11.04 UPPER MACQUARIE COUNTY COUNCIL MEETING 14 JUNE 2019 ...................... 44

12. COMMITTEE REPORTS ....................................................................................................... 46

12.01 CENTRAL TABLELANDS ALLIANCE INTERNAL AUDIT COMMITTEE ................... 46 12.02 HERITAGE COMMITTEE ......................................................................................... 55

13. REPORTS FOR DECISION ................................................................................................... 60

13.01 LIBRARY AND COMMUNITY HUB PROJECTS ....................................................... 60 13.02 LOCAL STRATEGIC PLANNING STATEMENTS (LSPS) ........................................ 61 13.03 CROWN LAND MANAGEMENT ACT - CATEGORISATION AND CLASSIFICATION80 13.04 COMMUNITY PARTICIPATION PLAN ..................................................................... 86 13.05 DEVELOPMENT APPLICATION 10.2019.38.1 – ADDITIONS TO DWELLING

& NEW SHED ........................................................................................................... 97 13.06 REVIEWS OF THE LOCAL GOVERNMENT SYSTEM ........................................... 104

14. REPORTS FOR INFORMATION ......................................................................................... 108

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER ...................................... 108 14.02 MONTHLY ACTIVITY REPORT – PLANNING & DEVELOPMENT ......................... 116 14.03 MONTHLY ACTIVITY REPORT – TECHNICAL SERVICES ................................... 123 14.04 MONTHLY ACTIVITY REPORT – CORPORATE SERVICES ................................. 130 14.05 STATEMENT OF INVESTMENTS .......................................................................... 140 14.06 GRANTS MONTHLY UPDATE ............................................................................... 143 14.07 WATER USAGE – DROUGHT ASSISTANCE......................................................... 149 14.08 WATER AND SEWER PLANT REPORT ................................................................. 150


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15. URGENT BUSINESS ........................................................................................................... 153

16. CLOSED SESSION / CONFIDENTIAL REPORTS .............................................................. 153

16.01 PROJECT MANAGEMENT - OBERON SEWERAGE PROJECTS (WATEROZ) ..... 154 16.02 OBERON EVENT OPPORTUNITIES ..................................................................... 154 16.03 WRITE-OFF REQUEST – ASSESSMENT 12365819 ............................................. 154 16.04 WRITE-OFF REQUEST – ASSESSMENT 12363422 ............................................. 154 16.05 LEGAL MATTERS .................................................................................................. 154 16.06 ROAD CLOSURE – PARCELS ON ABERCROMBIE ROAD ................................... 155 16.07 ADVERTISING CENTRAL WEST LIFESTYLE ....................................................... 155

17. CLOSURE OF MEETING .................................................................................................... 155


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1. OPENING OF MEETING

The Mayor will welcome members and declare the meeting open.

2. ACKNOWLEDGEMENT OF COUNTRY

Council acknowledges that this meeting is being held on the traditional lands of the Wiradjuri and Gundungurra People, and respects the history and culture of the elders both past and present.

3. PRAYER

The Meeting will be opened in prayer.

4. RECORD OF ATTENDANCE

Members Mayor Kathy Sajowitz (in the Chair) Clr Don Capel Clr Ian Doney Clr Mark Kellam Clr Brenda Lyon Clr Mick McKechnie Clr Andrew McKibbin

Staff Gary Wallace, General Manager Shane Wilson, Planning and Development Director

Lynette Safranek, Finance and Community Services Director Chris Schumacher, Technical Services Director

Sharon Swannell, Executive Coordinator Leave of Absence Deputy Mayor Kerry Gibbons

Clr Clive McCarthy


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5. DECLARATIONS OF INTEREST

File No: Governance/Councillors/Declarations of Interest

A GUIDE TO ETHICAL DECISION-MAKING

(Provided by the Independent Commission Against Corruption)

Is the decision or conduct legal?

Is it consistent with Government policy, Council’s objectives and code of conduct?

What will the outcome be for you, your colleagues, the Council, anyone else?

Does it raise a conflict of interest?

Do you stand to gain personally at public expense?

Can the decision be justified in terms of public interest?

Would it withstand public scrutiny? A conflict of interest is a clash between private interest and public duty. There are two types of conflict:

Pecuniary – regulated by the Local Government Act and Department of Local Government

Non-pecuniary – regulated by codes of conduct and policy. ICAC, Ombudsman, Department of Local Government (advice only)

The test for conflict of interest:

Is it likely I could be influenced by personal interest in carrying out my public duty?

Would a fair and reasonable person believe I could be so influenced?

Conflict of interest is closely tied to the layperson’s definition of “corruption” – using public office for private gain

Important to consider public perceptions of whether you have a conflict of interest Identifying problems

1st Do I have private interests affected by a matter I am officially involved in?

2nd Is my official role one of influence or perceived influence over the matter?

3rd Do my private interests conflict with my official role? Whilst seeking advice is generally useful, the ultimate decision rests with the person concerned. When making a Declaration of Interest the reason for making the declaration should be clearly stated. Pecuniary and Non-Pecuniary Significant Interests should be managed by leaving the room while the matter is considered. Pecuniary -

Non-Pecuniary Significant

-

Non-Pecuniary Less than Significant

-


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6. PRESENTATIONS

Nil

7. QUESTIONS FROM THE PUBLIC

The community is to be given the opportunity to ask questions at the commencement of the council meeting, and the Mayor is to ask for questions from the gallery prior to the commencement of the ordinary meeting. Members of the public wishing to address Council are permitted to do so provided the following guidelines are adhered to. 1. The person asking the question at the Council meeting must clearly state their name and in

what capacity they are acting.

2. If the person asking the questions is acting as another person/organisation’s agent they must advise Council if they have their prior consent/authority.

Questions from the public is not an opportunity for debate with elected representatives or staff, there are other forums to facilitate this; it is an opportunity for the community to ask a question in relation to an issue or put a point of view relating to an issue that may be causing interest or concern. Due to time constraints a time frame of three minutes per speaker is allocated. All questions and comments must be directed through the Mayor and in the instance of a question, if it cannot be answered it will be taken on notice and a response given within a reasonable period of time. This is the only opportunity for a community member to address Council during an Ordinary Meeting. None received.

8. CONFIRMATION OF MINUTES

Ordinary Meeting 18 June 2019 ATTACHED is the Minutes of the Ordinary Council Meeting held on 18 June 2019 Recommendation: That the Minutes of the Ordinary Meeting held on 18 June 2019 be confirmed. Matters Arising from the Minutes Nil


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9. MAYORAL MINUTE AND REPORT

09.01 MAYORAL MINUTE AND REPORT

File No: Governance/Meetings/Ordinary Author: Clr Kathy Sajowitz, Mayor

Summary This report summarises the main activity for the Mayor since my last report.

Recommendation That Report Item 09.01 is received as information.

A. Meetings 12 Jun Oberon Business and Tourism Association Meeting

12 Jun Radio interview with 2BS

13 Jun Fallon Gray and Linda Mason – Western NSW Primary Health Network re Oberon Health Profile

13 Jun Central Tablelands Alliance Internal Audit Committee Meeting

13 Jun Abercrombie River – joint inspection of new bridge works with Member for Goulburn Wendy Tuckerman MP and the Mayor and General Manager of Upper Lachlan Shire Council

18 Jun Ordinary Council Meeting


25 Jun Extraordinary Council Meeting


27 Jun Elizabeth Tickle & Fran Charge re Central West Lifestyle Magazine proposal

27 Jun Oberon Correctional Centre Graduation Ceremony – attended by Clr Capel and Clr Kellam

27 Jun Oberon Arts Council Meeting

28 Jun Central NSW JO Board Meeting via Teleconference

29 – 30 Jun Local Government NSW Mayor’s Weekend Seminar

3 Jul Meet with Chloe Swannell re formation of Oberon Mob of Ozy Youth Choir along with Clr Capel

3 Jul Radio interview with 2BS

4 Jul Meet with Paul Toole MP

4 Jul Community Services Committee Meeting

9 Jul Councillor Informal Briefing Session

B. Representation 12 Jun Biggest Morning Tea – Black Springs

19 Jun Sydney Weekender meet and greet

21 Jun Friends of the Oberon Library hosting Dead Men Talking at the Robert Hooper Community Centre


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23 Jun Oberon Hospital Auxiliary 75th Anniversary High Tea – Robert Hooper Community Centre

26 Jun Bathurst Mayoral Civic Reception & Mayoral Dinner to welcome the Yangquan City Delegates from China

27 Jun Oberon Public School PCYC & Police Visit

1 Jul Black Springs Public School end of term assembly

2 Jul Rotary Annual Changeover Dinner

C. Correspondence 12 Jun Dr. Jonathan Sin letter of introduction and seeking information about dental services

in Oberon.

13 Jun The Hon Melinda Pavey MP regarding planning for critical water shortages.

15 Jun Submission forwarded to Office of Local Government regarding the IPC review of Section 6 of the Government Information (Public Access) Act 2009, Councillors and designated persons returns of interest.

16 Jun Hardy Draheim seeking a response to questions raised about dumping of general solid waste at the Oberon Common.

17 Jun Local Government NSW invitation to enter the AR Bluett Memorial Awards which will be announced at the Local Government NSW Annual Conference in October.

17 Jun Andrew Beattie response to Mayors correspondence regarding proposal to raise the wall height of Duckmaloi Weir and seeking additional information.

17 Jun Christine Symington advising of her resignation as Health Service Manager at Oberon MPS and advising interim arrangements for the role during recruitment.

20 Jun Correspondence forwarded to Gail Bradford in response to questions raised at the 18 June 2019 Ordinary Meeting

20 Jun Correspondence forwarded to the Hon Andrew Gee MP seeking an opportunity to meet about community matters.

20 Jun Correspondence forwarded to the Hon Paul Toole MP seeking an opportunity to meet about community matters.

20 Jun Terry and Rhonda Boyce letter of congratulations for a great job installing the new Oberon Dump Point.

21 Jun The Hon Shelley Hancock MP inviting feedback on a series of reviews of the local government system, which were undertaken by the Independent Pricing and Regulatory Tribunal (IPART).

21 Jun Invitation to attend the Inland Rail Conference being held in Toowoomba, 21 – 22 August 2019.

21 Jun Correspondence forwarded to Sig Sovic in relation to questions raised about the Oberon Library extension project.

21 Jun Invitation to attend a Mayoral Civic Reception and Social Dinner for Yangquan City Delegates visit to Bathurst Regional Council.

24 Jun Darwin Butingan, Eurus Australia letter of thanks for meeting and providing an update regarding contact with local residents about proposed wind farm development.

24 Jun Letter of congratulations forwarded to Senator the Hon Kristina Keneally for appointment as Shadow Minister for Home Affairs and Deputy Leader of the Opposition in Senate.

25 Jun Letter of congratulations forwarded to June Evans re Order of Australia Medal

26 Jun Skoda and Tatra Museums invitation to attend launch of booklet at the Yuletide Dinner on Saturday 13 July 2019


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26 Jun Local Government NSW invitation to attend the Local Government Week Awards Evening 2019 being held on Thursday 1 August in Sydney.

26 Jun Invitation to attend the Chifley Police District Medals and Awards Ceremony being held on Thursday 15 August 2019.

27 Jun Invitation to attend the Inner Wheel of Oberon Inc. Annual Changeover Dinner being held on Saturday 13 July 2019.

30 Jun Hardy Draheim regarding comments and question from June Ordinary Council Meeting – response provided by General Manager.

1 Jul Letter of thanks forwarded to Clr Linda Scott, Local Government NSW for hosting Mayoral Workshop.

1 Jul PCYC providing a copy of their 2018 Annual Report.

2 Jul The Hon John Barilaro MP regarding the Round Three of the NSW Government’s Stronger Country Communities Fund.

2 Jul Correspondence forwarded to The Hon Gladys Berejiklian MP, The Hon Penny Sharpe MLC, The Hon Peter Primrose MLC, The Hon David Elliot MP, The Hon Shelley Hancock MP, the Hon Paul Toole MP and Local Government NSW regarding the increase in Emergency Services Levy for 2019/20.

2 Jul The Hon Paul Toole MP, seeking an update regarding the status of a number of projects funded under the Stronger Country Communities Fund – Rounds 1 and 2 by the NSW Government.

2 Jul Correspondence forwarded to Bob Mills in response to enquiry about Section 356 Funding for Oberon Heritage and Collectors Club.

3 Jul Invitation to attend a Winter Wonderland Lifeline Fundraiser event to be held on Friday 12 July 2019.

3 Jul Fallon Gray, Western Region Primary Health Network providing a final draft of the Oberon Health Profile.

4 Jul Robyn Hobbs OAM, NSW Small Business Commissioner advising of a new Outdoor Dining Policy released for adoption in NSW.

5 Jul Invitation to attend the annual Skillset Awards being held on Friday 9 August 2019.

5 Jul David Crough, Essential Energy advising of changes to workforce underway which will mean reduction in Essential Energy staff in the region.

6 Jul Roger Hogan raising concern about rate rises and requesting consideration be given to a rate subsidy for drought affected farmers in the region.

Notes:


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10. NOTICES OF MOTIONS

10.01 NOTICE OF MOTION – FUNDING OZY YOUTH CHOIR – OBERON “MOB”

File No: Governance/Meetings/Ordinary Author: Clr Kathy Sajowitz, Mayor

Summary To encourage Oberon youth participation in the Ozy Youth Choir project – Oberon Mob, by subsidising membership fees for Oberon youth participants to the value of $1080.

Motion:

That Council allocate $1080 from the residual Section 356 Donation 2019/20 budget to assist interested Oberon Youth to meet membership financial requirements to join the Ozy Youth Choir – Oberon Mob.

That this assistance be managed through the Community Services Department.

Comment The Ozy Youth Choir – Honouring the Defence Services (formerly the RSL Youth Choir) whose mantra is Music – Heritage – Leadership. More than a choir the project is a leadership development program for young people under twenty five years of age. The aims of the choir are to:

Give Australia its first Commemorative Youth Choir

To rethink remembrance for the next generation

Support Civilian, Defence and Veteran families through technology and the arts

Educate our youth enabling them to commemorate with understanding

Connect generations past, present and future to leave a legacy in communities across the nation

Develop life leadership skills and commemorative resources

Inspire a spirit of service and self-sacrifice in our young people

Harness technology to give regional and rural young people, including veteran and defence kid’s, online training and performance opportunities and a place to belong regardless of where they are located

The project originated from the re-enactment of the Kangaroo March which was part of the Anzac Centenary Commemorations during 2015, as the march passed through the original small rural towns and communities, a mob of young people was encouraged to form into small choirs called mobs. These mobs then continued to connect online becoming part of a wider national project. This unique online system of connecting and practicing means that no matter where you live you can be part of the Ozy Youth Choir. The mobs come together throughout the year at combined performances, camps and commemorative events. The project is a combination of vocal training, leadership, confidence and team building skills for our young people. The project will bring music and history together to inspire and develop young leaders it will also keep the meaning of the Anzac Spirit alive through our youth. The Ozy Youth Choir encourages young musicians with both


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interest in singing as well as instrumental abilities. They also focus on opportunities for public speaking and leadership roles. It has been identified that membership fees for some kids are a barrier for some prospective Mob Members.

The Oberon Story Earlier this year, the Oberon RSL Sub-branch were approached about the opportunity to create an Oberon Mob of the Ozy Youth Choir. A rally day was held on 19 May to officially form the Oberon Mob and seek membership from interested youth across the region. Chloe Swannell, a young local musician has been appointed as the Mob Leader and to date the Oberon Mob has three members with interest from several other young people. Chloe is enthusiastic about developing music for young people in our region and aims to grow the Oberon Mob over the next twelve months to a membership of around 20 people. The group get together on the first Sunday of each month at the Oberon RSL Club to practice and can join other mobs online during their practice sessions. Overseas and local upcoming events 13 July 2019 Bastille Day, The Rocks, Sydney

16 – 19 July 2019 Ozy Youth Choir School Holiday Camp, Canberra

19 July 2019 Ozy Youth Choir – National Peace Project, Australian War Memorial

11 November 2019 Remembrance Day During 2020 an opportunity for youth to travel to France to attend commemorative sites and perform as a whole Choir with French affiliated schools. Also to be confirmed – preliminary planning is in place to take a group of youth to Vietnam to visit commemorative locations from the Vietnam War. Conclusion The Oberon Community Strategic Plan identifies the need for youth activities and opportunities for participation; the success of the recent OYC Skills for Life event demonstrated the thirst for youth programs in Oberon. The Oberon Youth Council have resolved to support the Oberon Mob of the Ozy Youth Choir and fundraise to assist Oberon mob members to participate development camps and proposed future singing tours to relevant commemorative sites overseas in 2020. The 2019/20 Section 356 Donation Program has a residual amount of $2,000 in its budget after approved applications have been allocated. I propose the $1,080 to fund membership for prospective Oberon Mob members be allocated from that surplus. FOLLOWS - Ozy Youth Choir Information Booklet

Notes:


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10.02 NOTICE OF MOTION – AUDIT INTO ROADS FROM SRV

File No: Governance/Meetings/Ordinary Author: Clr Andrew McKibbin

Motion: 1. Oberon Council, in consultation with the General Manager, nominate and appoint an

independent expert to review the allocation of Council resources on road construction and maintenance to ensure ratepayers are achieving value for money, benchmarking Oberon Council against other like Councils and industry for each dollar spent. The following would be considerations in that review:

a) Is Oberon Council adopting best practice in its road construction and maintenance activities.

b) Is Oberon Council using its workforce and contractors to maximise productivity, value for money and quality in road construction & maintenance.

c) Identifying the necessary changes to achieve best practice and value for money in road construction and maintenance across all areas of Council.

The expert would be provided with access to Council records including Plant and road record, costing material for road construction & maintenance and, Council employees, for the purpose of undertaking and drafting a report on the findings of the review.

2. The review to be finalised by 31 March 2019 with a report provided to Council.

Comments Oberon spends 70% of its revenue on road construction & maintenance. Over the last 5yrs Oberon has seen a cumulative 39.4% increase in rates due to the rate peg and the Special Rate Variation primarily used to fund additional capital and maintenance works on roads as there was a backlog of work. Councillors need to substantiate to the ratepayers of Oberon that they are obtaining value for money for each dollar spent on roads as it is such a large slice of the budget. Ratepayers are entitled to know that Oberon Council is using industry/council best practice in undertaking road construction and maintenance. An independent assessment needs to be undertaken so Councillors and the community are aware of:

a) the best practice is across industry and NSW council for construction and maintenance of roads

b) those areas where Oberon meets or exceeds those standards; and

c) those areas where there are deficiencies in meeting those standards and the recommendations and processes for improvement to achieve best practice.

Council is to be open to this objective assessment and prepared to consider the recommendations where applicable.


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11. COUNCILLOR AND DELEGATES REPORTS

11.01 INSTITUTE OF PUBLIC WORKS ENGINEERING AUSTRALASIA 2019 LOCAL ROADS CONGRESS

File No: Governance/Meetings/Ordinary Author: Deputy Mayor Kerry Gibbons and Technical Services Director, Chris Schumacher

Summary Deputy Mayor Kerry Gibbons and Technical Services Director Chris Schumacher attended the 2019 Institute of Public Works Engineering Australasia (IPWEA) Local Roads Congress held on 3 June 2019 at Parliament House, Sydney.

Recommendation That report item 11.01 is received as information.

Comment: FOLLOWING Institute Public Works Engineers Australasia (IPWEA) Roads Congress Communiqué. This years IPWEA Roads Congress Conference was opened by the welcoming address from President of IPWEA, Warren Sharp OAM who spoke about several topics of interest which are common across Local Government throughout NSW. Mr Sharp emphasised the need to invest in Young Cadets – the lack young people entering Local Government in particular the Engineering and Construction sectors is being impacted at the local level with the aging workforce dynamic. This issue is not new. There is the need to attract through evolving ‘Workplace Succession Planning’ and provision for training of young staff. This issue is not isolated to just one part of Local Government, but it is known that the issue is more prevalent in rural and remote regions. Mr Sharp was also supported by Councillor Linda Scott, President of Local Government NSW who reiterated the systemic problem on the shortage of highly qualified Engineers in Local Government. Some of the commitments in which both the Federal & NSW Governments will be supporting during their new term of Government are listed below:

Substantial increase in the Federal Assistance Grant (FAG) grants.

Roads to Recovery and increase of funding from $350 million to $500 million.

Black Spot Funding, 90% increase to a $3 billion investment. Keynote address: The Honourable Paul Toole MP, Minister for Regional Transport and Roads Minister Toole discussed the recognition and importance of NSW Government focus to support regional areas with an increase in funding opportunities that will be announced in the coming months related predominately to improving road safety across NSW, with particular emphasis in rural areas. Minister Toole also spoke about the NSW Government’s commitment to review and reclassify 15,000km of current ‘regional roads’ to State Roads under the care and control of the Roads & Maritime Services (RMS). The detail behind how and which roads have been identified will be


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released in second half of this year. Those Councils affected will be involved through consultation with the RMS evolving in further discussion on how this change will occur, when and how it may or may not impact upon Councils funding arrangements. Additional funding information released during the Roads Congress as follows: Funding Streams & RMS Highway Upgrades:

$500 Million Fixing Country Roads Program

$500 Million Timber Bridges Replacement Program.

Newcastle (Hexham) to Queensland Border Dual Lane, 2 lanes each way (bio-directional). To further improve road safety, targeted at a 50% reduction in accidents.

4 lane bridge Shoalhaven at Nowra – 2 lanes each direction.

$523 Million upgrade to the Newell Highway this is the backbone, Melbourne to Brisbane.

4 years duplication Great Western Highway. Lithgow to Katoomba, Blackheath.

$1.9 Billion Safer Roads Fund for road safety.

Rail $60 million Junee to Mondrell providing an overtaking track i.e. freight trains. Rail maintenance facility Dubbo creating many jobs.

Road Statistics during 2018 into 2019 This year NSW State Government budget has a big focus on improving road safety. It is unfortunate that 241 people lost their lives on country roads last year. As of May 2019, 116 people lost their lives on country roads so far this year. This year 67% of the fatalities have occurred on country roads. Local Councils are accountable for improving road standards, Councils need to be getting best value for money. Warren Sharp is an advocate that Council must be in pursuit of best practice to assist in addressing road safety issues and getting best possible value for money. Warren is a strong advocate on the following topics:

Skilled Workforce

Road safety review

Develop a formal council road safety plan; most Councils have access to Road Safety Officers (RSO) to assist

Annual audits of road network, statistics on crash incident history

Monitor previous road works

Skills/knowledge/training (Technology) Warren is very passionate about road standards and indicated that there is over 82,000km’s of unsealed road network managed by Local Government Authorities across NSW. Other presenting speakers to the IPWEA Congress included: Ramon Stahell – Director of Economics National Transport Council (NTC) Ramon spoke about the great costs in upgrading roads without receiving revenue. The challenges and difficulties faced by Government. . Grant Gleeson – Deputy Chair NSW Local Government Grants Committee Grant Gleeson provided an overview on the 128 Councils and the recent review by the Grants Commission on the administration of the FAG across all NSW Councils. Grant indicated that in most cases Council’s received an increase FAG’s. This funding can be administered by Councils in the way they see fit to best serve their communities. Wal Setkiewicz – Senior Policy Advisor – Economics, NRMA. The NRMA provided an insight to the collation and analysis of road information from the ‘Local Government Roads & Bridges Annual Returns’ to the Office of Local Government. This information


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provides the Government with information that portrays the area’s and provides recommendations to the NSW Government sharing knowledge to tackle road safety issues in partnership with Local Government. Mayor Councillor Ben Shields – Dubbo LG NSW Ben spoke about the need to continue to improve roads through ongoing ‘Road Safety Auditing’ to assist in harm minimisation. Dubbo is a trucking hub in the centre of NSW with many heavy vehicles travelling to and through Dubbo on the Newell HWY daily. Ben touched on the importance of Chain of Responsibility and provided an interesting statistic: 400,000 trucks pass through the State of NSW daily from interstate. Chief Inspector Phillip Brookes – NSW Police Highway Patrol Command Phillip provided statistics around the operations of the NSW Police Highways Patrol: 680 police vehicles are on road every day, RBT of 5.2 million per year. Alcohol positive ratio 1 – 324 tests undertaken. Drugs positive 1-13 tests undertaken. Roger Weekes – Director Compliance RMS Roger spoke about non-conformance in the heavy vehicle industry and with regard to Chain of Responsibility (CoR). Discussion around the future of the Heavy Vehicle National Legislation and expectation on operators of heavy vehicles on NSW roads. Interesting statistic that 14% trucks are found not to be roadworthy. Bernard Carlin – Centre for Road Safety Transport NSW

70% of road fatalities that occur on country roads are usually local people.

Local roads are way behind where we need to be in standards.

Serious problems with drink driving and drug affected drivers on country roads. Statistically Drug Driving is exceeding Drink Driving in the number of positive tests by NSW Police.

Council’s responsibility in this space.

Matching speed limits to corridors to make roads safer – speed reviews.

Natural surface roads in some European countries have 80km limit with great results.

Introduction of vehicle Alcohol safety devices as standard to cars of the future. If you are over the limit car won’t start.

Australia is currently behind leading world standards by 8 years for safe cars.

15 years behind in road standards compared to counties like Europe. NSW Government committed to working with local government local roads safe systems until 2021.

Notes:

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NSW Local Roads Congress 3 June 2019

Congress Communiqué

The NSW Roads & Transport Directorate, a partnership between Local Government NSW (LGNSW) and the NSW Institute of Public Works Engineering Australasia (IPWEA NSW), in holding the 2019 Local Roads Congress, resolved to announce the following communiqué. The Congress recognises the critical role of Local Government as a provider of local and regional transport infrastructure in partnership with the state and Federal Governments. The Congress calls for immediate and on-going action from all levels of government to address the unacceptable level of fatalities, serious injuries and road related trauma on our road network, with specific attention to the local road network. Road Funding The Congress recognises the contribution of other levels of government in providing ongoing financial assistance for the management of local roads and infrastructure, particularly in regional areas through:

NSW Government

Rebuilding NSW

Fixing Country Roads

Fixing Country Rail

Fixing Country Truck Washes

Funding for Road Safety Auditor training

Australian Government

Bridges Renewal Program

Heavy Vehicle Safety and Productivity Program

The Current $744.5m Black Spot Program with a commitment to providing

$60m per year after 2021-22

Roads to Recovery Program

While the funding allocation for the Federal Government’s Roads to Recovery program has

become permanent and the base funding for the next five years has been increased, the total

Federal Government funding program is $700 million less than it was for the previous five-

year program. This shortfall must be addressed by increasing the annual Roads to Recovery

funding from $500 million per annum to $800 million.

The Congress fully supports the announcement by the NSW Government of a $500 million

Fixing Country Bridges Program based on the data contained in the Roads & Transport

Directorate’s 2017 Timber Bridge Management Report and awaits release of the Program

details. The Congress also welcomes the additional $500m to address the declining condition

in local roads across NSW.

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The Congress requests further information and clarification on the announcement by the

State Government to transfer up to 15,000 km of Regional Roads back to the State in response

to LGNSW’s report on cost shifting. IPWEA NSW in conjunction with LGNSW asks for the

opportunity to be involved in future consultation to ensure that the intent to benefit councils

remains the top priority in the proposal. We also want to ensure that:

roads that might be taken back will be improved and maintained with an

appropriate increase in funding level

any change in arrangements do not adversely impact other grants provided to

Councils (eg FAGS grants) or the delivery of existing works for Transport for

NSW (ie RMCCs) on the existing state network

Council retains the function of being able to undertake works on any roads that

are moved from an existing regional road to a state responsibility

Individual proposals are the subject of consultation with each council involved

prior to any changes being made

The Congress also seeks assurances that any roads not transferred to the State, will remain

funded through the Regional Road Block Grant program.

The Congress fully supports the Australian Local Government Association’s (ALGA) call for the Australian Government to commit to:

1. Secure annual Commonwealth funding for local government equal to at least 1% of Commonwealth Taxation Revenue.

2. Oppose revenue constraints such as rate capping and cost shifting. 3. Encourage councils to acknowledge Financial Assistance Grants as a Commonwealth

untied grant to Local Government. 4. Strengthen Local Government’s credentials as a trusted partner for tied Commonwealth

grants.

Road Safety Local Government plays a significant role in supporting road safety at the community level, with responsibility for almost 90% of the NSW road network. We recognise that within their existing means and current funding arrangements, Councils already make a significant contribution to road safety. Information collected by IPWEA NSW through the 2017 Road Asset Benchmarking report indicates that there are very few Councils that have adopted a Road Safety Strategic Plan as part of their suite of strategic planning tools. Road Safety Strategic Plans will allow Councils to give greater focus on improving road safety using a safe systems approach. IPWEA NSW has collaborated with Transport for NSW to offer training to all Councils in NSW to improve skills and capacity in road safety audit, and will deliver subsidised training in the preparation of road safety plans during 2019-20. The Congress encourages all Councils to develop formal Road Safety Strategic Plans aligned to the National Road Safety Strategy 2011-20 and the NSW Road Safety Plan 2021 to ensure that Councils are considering the road safety implications in all activities they undertake.

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The Congress notes the assurance given by Transport for NSW that the NSW Local Government Road Safety Program (LGRSP) is currently a three-year rolling program with funding confirmed until 2021. The Congress calls on the Federal Government to fully fund a $3 billion annual Road Safety Fund recommended by the Inquiry in the National Road Safety Strategy. A fund of this size could help resource councils to contribute to other aspects of the Safe Systems approach beyond the Safer Roads component. The issue of restricting the use of mobile devices in motor vehicles through technology should also be researched. Heavy Vehicles and Freight Task Local Government is a major player in the supply chain as custodians of approximately 90% of the State road network. Road transport will continue to play a dominant role in freight transport, with the impact of the increasing freight further contributing to wear and tear on local roads. The Congress calls for additional targeted investment to unlock local and regional productivity by improving access for freight vehicles and connectivity between local roads and preferred state and national freight routes. The Congress also calls for identification funding to determine key first and last mile pinch points as well as support for councils to undertake more extensive network road quality assessments. Rail freight investments must also continue to be made to help shift as much freight from the road network as possible. The Congress calls on the NSW Government to accelerate the development of new Regional Transport Plans to inform strategy and decision making. Roads Maintenance Council Contracts The Congress notes the invaluable two-way partnership between Councils and the TFNSW in delivering Road Maintenance Council Contracts (RMCC) on State Highways across regional NSW. The Congress supports the ongoing direct delivery of the RMCC by Councils for the TFNSW, noting Councils should not be compelled to deliver the RMCC via Joint Organisations. The Congress encourages the TfNSW to work with Councils and the Roads & Transport Directorate to develop and imbed the new TfNSW system requirements for the effective delivery on RMCC and to further build capacity across the Local Government sector. LGNSW has also successfully lobbied the NSW Government for an increase from 12 months to 24 months for future RMCCs, which will help councils to better plan and manage the maintenance activities.

4

Disruptive Transport Technology The Congress identifies that the introduction of hydrogen, electric and connected autonomous vehicles will impact Local Government and will require ongoing monitoring and review to maximise opportunities for safety improvements, productivity improvements, reduction in maintenance costs and the public good. This will include working together with the State Government on:

the deployment of the technology on current infrastructure provision and maintenance arrangements, including funding arrangements and data sharing agreements;

the additional challenges associated with the introduction of semi-autonomous vehicle technology in rural and regional areas;

the unknown economic and social impacts of semi-autonomous and autonomous vehicles;

the safety benefits of connected and autonomous vehicles must be closely monitored to ensure that improved outcomes are achieved across the entire vehicle fleet; and

the inherent problems arising from the existence of a non-homogeneous vehicle fleet on the transport network are identified and minimised.

To further the outcomes of this Congress, the Congress calls on governments to take the following measures: NSW Local Government The Congress calls on Councils in NSW to: 1. Progress the Congress Communiqué by writing to the relevant Ministers and their local

NSW and Australian Government MPs seeking their support for the Congress outcomes. 2. Continue to improve asset management performance by:

a. continuing to work with the Office of Local Government and the NSW Auditor General to improve the transparency and consistency of infrastructure measures within the Integrated Planning & Reporting framework

b. incorporation of a Road Safety Strategic Plan (aligned with the NSW Road Safety Plan 2021 and in accord with the IPWEA NSW Guidelines for Road Safety Plans 2019) within each Council’s Resource Plan

c. building capacity within the Local Government industry by supporting ongoing training and knowledge sharing

3. Support the employment of better techniques and the importation of proven technology to better meet our community’s needs through improved engineering and construction methods

4. Develop robust workforce strategies to ensure the skills and capacity exist to plan, deliver and maintain local roads now and in the future, including cadet and apprenticeship programs at a professional and operational level

5. Advocate for place-based regional transport strategies that encourage public transport and active travel solutions in metropolitan and regional centres across NSW.

NSW Government The Congress calls on the NSW Government to: 1. Develop a sustainable funding model for Local Government in NSW

5

2. Implement a system to: a. Recognise the importance of qualified engineers and call on the government, in

consultation with key industry groups, to implement on a transitional phase-in basis, a requirement for all local government authorities to have a suitably qualified engineer.

b. Recognise engineers as a profession, through a State and National registration scheme, similar to Queensland and Victoria, and as raised at the Council of Australian Governments in 2011-12

c. Support cadetships for civil engineering across all government projects, in order to ensure the long-term workforce capabilities

3. Accelerate the delivery of regional transport plans across NSW working in conjunction with Councils

4. Redistribute Federal Assistance Grants to regional NSW to address social equity and reduce the infrastructure funding gap, with a more meaningful rate charged on urban land so large urban Councils are not financially disadvantaged

5. Increase the existing Regional Road Block Grant and Repair Program allocations to reflect increases in the construction cost index which is well above CPI.

6. Implement IPART Review of the Local Government Rating System where LGNSW and stakeholders support the recommendations.

7. Initiate consultation with Local Government to establish a Freight Strategy to increase productivity and safety through targeted investment

8. Work through the TfNSW to support Councils needing assistance to achieve R2

prequalification to ensure Councils are strengthened in contracting to TfNSW to deliver

Road Maintenance Council Contracts (RMCC).

9. Ensure that the implementation of future RMCC Contracts be direct with Councils and any

other arrangements be made only at the request of the individual Councils, avoiding the

pitfalls of a one size fits all approach.

10. Provide support for Councils to work with local businesses and communities to implement

local and regional Climate Change Plans - particularly in relation to infrastructure.

11. Support Councils in developing and implementing strategic Road Safety Plans as part of

the implementation of the NSW Road Safety Plan 2021.

12. Provide planning and funding for initiatives that contribute to the reduction of private car

journeys across the state such as additional commuter and satellite parking facilities and

car share services. This is a broad benefit initiative that will have a positive impact on road

safety outcomes, reducing congestion, improving community health and optimizing asset

useful lifecycle.

13. Improve systems for open reporting and sharing of data with Local Government including

during emergency situations (e.g. road closures).

14. Continue to work with Local Government to develop a more equitable financial

arrangement for the implementation of the use of day labor to repair road infrastructure

when responding to undertake repairs resulting from natural disasters.

15. Strategically target first and last mile hotspots for enhancement as part of the freight

strategy

6

NSW and Australian Governments The Congress calls on the NSW and Australian Governments to: 1. Continue the funding to Local Government under grant programmes such as Fixing Country

Roads and the Bridges Renewal Program 2. Build upon the Fixing Country Rail Program to target the reduction of freight loads on local

and regional roads, including resolving institutional impediments for access to existing rail 3. Encourage ALGA to use its position on COAG, informed by State Local Government

peak bodies and IPWEA NSW, to develop a new National Infrastructure Partnership for the three tiers of Government for smarter long-term investment planning in transport and community infrastructure.

4. Develop a coordinated policy framework that maximises the public good of transport technology (hydrogen, electric and autonomous vehicles) taking into consideration the current transport infrastructure capacities and constraints

Australian Government The Congress calls on the Australian Government to:

1. Restore FAGs to 1 percent of the total Federal Government budget. 2. Find equitable and sustainable ways to fund infrastructure investment. 3. Review the formula for the distribution of identified roads grants, and end cost

shifting by state governments 4. Increase funding for the replacement or restoration of damaged assets to a more

resilient standard following a natural event 5. Repair the shortfall in Roads to Recovery funding announced in this year’s budget.

While the base funding for the next five years was increased, the total program funding is $700 million less than it was for the previous five-year program.

6. Address the potential revenue loss from the shift from petrol to electric vehicles by establishing a new user-pays system to replace the $18.7 billion a year in road taxes

Australian Local Government Association The NSW Congress seeks the support of ALGA to deliver the NSW Roads Congress outcomes. Further enquiries: Warren Sharpe OAM, President IPWEA (NSW) - 0409 398 358 Cr Linda Scott, President, Local Government NSW – (02) 9242 4000 Garry Hemsworth, Director IPWEA (NSW) – 0427 432 216 Mick Savage, Manager Roads & Transport Directorate - 0418 808 085 Kylie Yates, Director Advocacy, Local Government NSW – 0418 607 575

Institute of Public Works Engineering Australasia Limited NSW Division

Roads & Transport Directorate

__________________________________________________________________________________________

Level 12, 447 Kent Street Sydney NSW 2000 ABN 35 093 562 602

Tel 02 8267 3001 Fax 02 8267 3071 Website: www.ipweansw.org

MEDIA RELEASE

2019 Local Roads Congress: State Government commits to more funding to address

Regional infrastructure backlog and Road Safety

Managing risks, road funding models, road safety and emerging transport technologies were the issues discussed at the NSW Local Roads Congress held in Sydney on 3 June 2019. Once again, Local Government called upon the NSW and Australian Governments for assistance in delivering their commitments to their communities through greater resourcing and support. Elected officials and experts from across NSW were joined by the President of Local Government NSW Linda Scott and Members of Parliament to continue the conversation on managing risks, promoting safety, and ensuring fair and equitable funding for local roads. Key take-away messages resulting from the Congress centred on road safety planning and action, re-distribution of funding to the bush, local government capacity and skills, and preparing for emerging transport technologies. Addressing the Congress, Minister for Regional Transport and Roads, Mr Paul Toole, MP reconfirmed the pre-election announcement of $500 Million for fixing country roads and $500 Million for replacing timber bridges as additional funding on top of the existing Fixing Country Roads Program. The Minister also announced his commitment to help address the current infrastructure backlog in NSW communities as well as his support for IPWEA NSW’s initiative to train NSW Councils in preparing Road Safety Strategic Plans. The Minister called on everyone to help spread the word on the importance of promoting road safety to their communities.



__________________________________________________________________________________________



IPWEA NSW President Warren Sharpe OAM outlined the processes towards achieving better road safety outcomes and called on the NSW Government to build on the excellent work being done in partnership IPWEA (NSW), LGNSW and councils. He also raised significant questions on how roads will be managed into the future taking into account the 81,600 km of unsealed roads in NSW alone. During the morning panel session, delegates heard from experts from LGNSW, National Transport Commission, NSW Local Government Grants Commission and the NRMA, on managing resources such as technical expertise and developing better funding models for Local Government. The afternoon panel session focused on managing risks and stressed the importance of road safety audits and road safety strategic plans to give a better understanding of road safety risks. Experts from LGNSW, NSW Highway Police Force, RMS, Centre for Road Safety, and National Heavy Vehicle Regulator all provided interesting insights and enticed discussions on risks, responsibility, and regulation. Bernard Carlon, Executive Director of the Centre for Road Safety, Transport for NSW, confirmed that the NSW Local Government Road Safety Program is currently a three-year rolling program with funding available until 2021. He likewise confirmed that the State Government is providing funding for training to assist Councils in preparing Road Safety Strategic Plans. John Wall, Program Manager for Connected and Automated Vehicles at Austroads, shared his thoughts on the future of connected and automated vehicles on local roads and the critical infrastructure changes necessary to accommodate these emerging transport technologies. Shadow Minister for Local Government and Communities and Shadow Minister for Regional Roads, Peter Primrose MLC announced the opposition’s continued support for the redistribution of Federal Assistance Grant funding and for the introduction of a mandatory, statutory registration scheme for Engineers in NSW. LIME APAC Public Affairs Manager, William Peters wrapped up the Congress and shared his insights on the future of Electric Vehicles. He outlined Lime’s vision of providing personal mobility through electric bikes and scooters and how this might be accommodated on the local road and footpath networks to the benefit of local communities. He concluded the presentation by inviting delegates to test drive an electric scooter. Delegates adopted a Congress Communiqué calling for the development of a sustainable and more equitable funding model to look after roads, target road safety, and open up local road network to more efficient transport to better service our community and drive the NSW economy forward.

Ends:

A copy of the communiqué can be downloaded from the link below: https://www.ipweansw.org/sites/default/files/uploaded-

content/field_f_content_file/2019_local_roads_congress_communique_final.pdf

https://www.ipweansw.org/sites/default/files/uploaded-content/field_f_content_file/2019_local_roads_congress_communique_final.pdf

https://www.ipweansw.org/sites/default/files/uploaded-content/field_f_content_file/2019_local_roads_congress_communique_final.pdf



__________________________________________________________________________________________



Media Contacts: Warren Sharpe, OAM 0409 398 358 John Roydhouse 0406 959 344

Institute of Public Works Engineering Australasia NSW Division

Level 12 447 Kent Street

Sydney

NSW 2000

Tel 02 8267 3001

Fax 02 8267 3071

Email: [email protected]

Website: www.ipweansw.org

www.roadsdirectorate.com.au

About IPWEA NSW

The Institute of Public Works Engineering Australasia NSW Division (IPWEA NSW) is a

professional organisation and registered charity providing services and advocacy for those

involved in and delivering public works and engineering services to the community.

About the Roads and Transport Directorate

The NSW Roads and Transport Directorate is a partnership between IPWEA NSW and Local

Government NSW (LG NSW) and seeks to advocate and assist policy makers and road

managers on the technical aspects of roads and transport issues in NSW.

http://www.ipweansw.org/

http://www.roadsdirectorate.com.au/


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11.02 OBERON ARTS COUNCIL MEETING – 27 JUNE 2019

File No: Community Relations/Consultation/Oberon Arts Council Author: Clr Sajowitz /Mayor

Summary Councillor Sajowitz attended the last meeting of the Oberon Arts Council held on 27 June 2019.


Comment Councillor Sajowitz attended the Ordinary General Meeting of Oberon Arts Council (OAC) held at the Oberon RSL on Monday June 27 2019 commencing at 5.30pm.

Apologies were accepted

Previous Minutes were accepted

Treasurers Report tabled and accepted

Correspondence was accepted

Clr Sajowitz gave a report which included the following:

Update on Branding Strategy

Update on Community Projects

Arts OutWest Report – Chair and Oberon Delegate Fran Charge gave the report which

included:

Training Day for new Board to be conducted in August

General Business

It was noted that OAC has received financial support for the Arts in Health Program from the Hospital Auxiliary, Oberon Council and was successful in obtaining a $900 grant from Veolia Mulwaree Trust.

Brenda Lyon updated the meeting on a proposed Indigenous Garden Project at the Oberon Common. It was suggested that the proposed project was required to be endorsed by Council before any OAC input could be considered.

The Accidental Ensemble is presenting their latest production at the Community Centre on August 17 commencing at 1.30pm. Tickets are $30

The Black Springs Festival is scheduled for 26 October 26 2019. More information to come.

The meeting closed. Clr Sajowitz stayed for dinner. Next Meeting August Date TBC Note there is no meeting in July.


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11.03 CENTRAL NSW JOINT ORGANISATION BOARD SPECIAL MEETING – 28 JUNE 2019

File No: Government Relations/Local and Regional Liaison/Centroc Author: Clr Kathy Sajowitz, Mayor

Summary The Special Meeting of the Board was via teleconference on 28 June 2019. Clr Sajowitz and General Manager, Gary Wallace participated in the teleconference.

Recommendation: That report item 11.03 be received and noted.

Comment: In the absence of the Chair Clr John Metcalf, Deputy Chair Clr Scott Ferguson, Mayor of Blayney Shire Council was elected to chair the meeting. Applications for Leave of Absence from Clrs Metcalf, Keith, Hanger, Miller, Beatty, Byrnes, Devery and Liebich were granted.

Minutes of the May 2019 Meeting were confirmed

Business Arising: Matters in progress be noted, deletions accepted.

The report on Procurement and contracts was accepted (see attached)

Statement of Revenue and Budget 2019/20 was noted and accepted (see attached) The meeting closed at 10.17am. The next Board Meeting is scheduled for August 22 2019 to be held in Parkes.

Notes:

1

Noting the Minutes of the Central NSW Joint Organisation Special meeting 28 June 2019 held via teleconference

Attendees, voting members in bold.

Meeting opened 10.00am 1. Election of Chair

Resolved Cr B West/Cr K Sajowitz

That Cr S Ferguson Chair the Special Meeting of the CNSWJO Board 28 June 2019

2. Acknowledgement of Country

3. Apologies applications for a leave of absence by Joint Voting representatives Cr J Medcalf, Cr K Keith, Cr G Hanger, Cr P Miller, Cr K Beatty, Mr B Byrnes, Mr P Devery, Cr M Liebich

Resolved Cr B Burke/Cr R Kidd

That the apologies for the Central NSW Joint Organisation Board special meeting 28 June 2019 listed above be accepted.

4. Minutes

4a Noting the Minutes of the Central NSW Joint Organisation meeting 29 May 2019 held in the LGNSW Boardroom 28 Margaret Street Sydney

Resolved Cr R Kidd/Cr B West

That the Central NSW Joint Organisation Board confirm/note the Minutes of the Central NSW Joint Organisation meeting 29 May 2019 held in the LGNSW Boardroom 28 Margaret Street Sydney.

5. Business Arising from the Minutes – Matters in Progress

Resolved Cr A Durkin/Cr K Sajowitz

That the Central NSW Joint Organisation Board note the Matters in Progress, making deletions as suggested.

6. Disclosures of interests

Nil

Cr B Burke Bathurst Regional Council Cr P Phillips Lachlan Shire Council

Cr S Ferguson Blayney Shire Council Cr K Sajowitz Oberon Council

Cr A Durkin Cabonne Council Cr R Kidd Orange City Council

Cr B West Cowra Shire Council Cr B Newton Parkes Shire Council

Mr D Sherley Bathurst Regional Council Mr K Boyd Parkes Shire Council

Ms R Ryan Blayney Shire Council Mr G Carroll Weddin Shire Council

Mr G Tory Lachlan Shire Council Cr D Somervaille Central Tablelands Water

Mr G Wallace Oberon Council Mr G Rhodes Central Tablelands Water

Mr D Waddell (acting) Orange City Council Ms J Bennett Central NSW JO

Ms K Barker Central NSW JO

2

7. Chair’s Minute(s)

Nil

8. Reports from Committees

Intercouncil Cooperation

Procurement and Contracts Report

Resolved Cr R Kidd/Cr B West

That the Board note the report on Procurement and Contracts and 1. transfer existing contracts held by Forbes Shire Council on behalf of Centroc to the Central NSW

Joint Organisation (JO), being

Learning Management System – ELMO Software;

Traffic Control Training – Admire Workplace Safety, Australian Training and Consulting, and Dubbo Traffic Control;

Compliance Training – Allens Training, Australian Training and Consulting, TAFE, and Mines Rescue;

Procurement Support for Water Main Condition Assessment – Common Thread Consulting;

Asset Management Maturity Audit – University of Technology Sydney: Centre for Local Government; and

Management of Aggregated Electricity Procurement – Sourced Energy; and 2. endorse the procurement processes for the Auditing of Performance Monitoring Data and Water Condition Assessment as previously approved by GMAC to be conducted through the JO.

9. Reports to Joint Organisation

Statement of Revenue and Budget 2019/2020

Resolved Cr B Burke/Cr B Newton

That the Board note the report on the Statement of Revenue and Budget and adopt the Statement of Revenue and Budget (the Statement) for 2019/2020.

10. Notices of motions/Questions with notice Nil

11. Confidential matters Nil

12. Conclusion of the meeting - Meeting closed at 10:17

13. Next meeting of the CNSWJO Board is in Parkes 22 August 2019 Page 2 is the last page of the Central NSW Joint Organisation meeting 28 June 2019


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11.04 UPPER MACQUARIE COUNTY COUNCIL MEETING 14 JUNE 2019

File No: Environmental Management/Meetings/Upper Macquarie County Council Author: Clr Andrew McKibbin

Summary The Upper Macquarie County Council held its most recent meeting at the Council Offices in Kelso at 2:30 on June 14, 2019. The meeting was attended by Oberon Council’s delegates, Cr. Don Capel and Cr. Andrew McKibbin.

Recommendation: That report item 11.04 be received for information.

Annual Operating Plan Council adopted Upper Macquarie County Council Annual Operational Plan for the financial year 2019/2020 having being on public exhibition during which time no submissions were received. Code of Meeting Practice The new Code of Meeting Practice and new Code of Conduct for the County Council have now been adopted. There are some changes to procedure.

Webcasting of meetings of the Council will commence from the 14th December 2019. This will mean posting audio recordings of council meetings on the council website (www.umcc.nsw.gov.au) as soon as practical after the first council meeting in 2020.

In all formal references, County Council members are no longer ‘Councillors’ of the County Council but ‘Members’ of the County Council, this means that members of the Council should now be addressed as Member [surname] or Member Cr [surname].

The Council may now allow questions or presentations from the public at each ordinary meeting of the Council for the purpose of hearing oral submissions from members of the public on items of business to be considered at the meeting.

Roadside Weed Control Program The recent program took place from December 2018 to May 2019. County Council’s Panel of Contractors undertook the majority of the work to allow County Council staff to concentrate on scattered spot spraying in conjunction with inspectorial duties. The most prominent weeds targeted included St Johns Wort, Cape and Scotch Broom, Blackberry and Serrated Tussock. There were 62 roads in the inspection and treatment program this year, extending for nearly 900 kilometres equivalent to about 2,700 hectares of roadsides. Four roads totalling 415 kilometres within the Oberon LGA were included. Weed Control on RMS Roads The County Council as part of the relevant constituent council program currently treats weeds along RMS controlled roads. This has been the status quo for many years, based apparently on the local councils understanding that RMS limits it’s control to the road formation and the roadsides beyond are local council responsibility. The target weed species along highway roadsides are the same Priority Weeds that are addressed alongside all their roads. Equally a Weed of Community Concern is not usually targeted unless it is


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incidental to other weed treatment; part of an isolated patch needing containment; or is part of a particular project. An issue that arises from time to time is (for example) the case of African Love Grass (a weed of community concern) that is well established in some areas. It’s isolated treatment comes with other risks because - where it is well established - the type and extent of spraying required will render the whole area treated barren, and nothing will re-establish for some time due to the residual nature of the herbicide required to control it. In such circumstances the only practical control option would include a ground stabilisation, mulching and re-vegetation program – which are beyond the scope of the County Council. Notwithstanding if a Landcare or environmental group or the local council were to initiate a re-vegetation type project for such a weed invasion, then the County Council could undertake the weed treatment component. Aerial Weed Control Program, Autumn 2019 The 2019 program took place during March and April. Because of seasonal conditions this year’s program was significantly smaller and more difficult to organise. However a total of 92 private landholders treated 2620 hectares of country, 1660 Ha for Tussock and 960 for Blackberry. In the Oberon LGA 11 landholders treated a total of 306 Ha. Compliance and Enforcement to 30 April 2019

1,277 inspections of 1,138 individual properties covering 145,000 Ha have been undertaken

862 of these properties (108,000 ha) were found to be of ‘low-weed-risk’ status (i.e. weed risk rating of 1 or 2) and the remaining 276 individual properties (37,000 ha) were found to be of a ‘high-weed-risk’ status (i.e. weed risk rating of 3 or 4).

There have been 276 Weed Control Notices and 14 Direction Notices issued

98 Second Inspections 2nd Inspections a further 63 properties (2,000 ha) achieved ‘low-weed-risk’ status with the remaining 35 properties (4,000 ha) still of ‘high-weed-risk’ status of which 22 properties are under review and 13 properties received Direction Notices.

After 6 properties were inspected for a third time a further 5 properties became of ‘low-weed-risk’ status with 1 still of ‘high-weed-risk’ status and a Direction Notice was issued.

There are still 208 private properties (18%) requiring either 2nd or 3rd or 4th inspections as at April 30th 2019.

Next Meeting The next meeting of the Upper Macquarie County Council will be held on July 26, 2019 at the Bathurst Regional Council’s Council Chamber, Russell Street, Bathurst.

Notes:


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12. COMMITTEE REPORTS

12.01 CENTRAL TABLELANDS ALLIANCE INTERNAL AUDIT COMMITTEE

File: Governance/Meetings/Internal Audit Committee Author: Lynette Safranek, Corporate Services Director

Summary Minutes of the Central Tablelands Alliance (CTA) Internal Audit Committee Meeting held on 13 June 2019 are submitted for Council’s information and consideration.

Recommendation: That Council receive report 12.01 as information.

Comment Minutes of the CTA Internal Audit Committee Meeting held on 13 June 2019 FOLLOW and a copy of the Final Centium Internal Audit Report is ATTACHED. Below is a summary of items discussed:

OC and LCC Resolutions Oberon Council’s Corporate Services Director and Lithgow City Council’s Chief Financial and Information Officer will take the next 12 months to review the current Committee structure. Lithgow City and Oberon Councils will be seeking to have the two current independents auditors to be independent consultants during that period.

Centium Reports - Yas Wickramasekera presented the report for Oberon Council. Centium was engaged by Oberon Council to undertake an internal audit of its contract and project management processes. The objective of this assurance review was to assess the extent to which Council’s end-to-end Contracts and Project Management systems and processes minimise risk and facilitate the achievement of Council’s objectives. The audit process commenced in February 2019. The final report sets out the results of the audit, along with findings and management actions to help mitigate identified risks and thereby improve controls around contract and project management activities. The preliminary findings in the report were presented and discussed with various staff at the Agreed Management Action Workshop held on 15 May 2019 in Oberon. The Overall Risks (page 6) identifies three high, seven medium and one low risk. There are some gaps identified in the Summary of Key Findings (pages 10-12) but there is an appetite for improvement with management actions identified.

Internal Audit Training update Lynette attended Internal Audit Training in April. There are guidelines coming out for all councils to have an audit risk improvement committee (ARIC). In the draft document there is the possibility that councils will be required to have an internal audit component as well. Some of the bigger councils already have ARICs up and running, they have good examples of their charters and how they are working. Ross and Lynette will review these. Ms Wickramasekera advised that she works across 60 councils, including regional. There will be a requirement or an ARIC to be mandated in the coming years. You will need to undertake


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an internal audit function, doesn’t mean you will need to have an internal auditor, you just need to undertake an internal audit function so that your high risks are being monitored or assessed. Most councils are moving away from having an internal auditor.

Oberon Council Financials An update was provided regarding Council’s Quarterly Budget Review, Draft 2019/20 Operational Plan, and Draft Long Term Financial Plan (LTFP). Council’s auditor, Leanne Smith of Intentus, provided an interim audit update, with no new issues raised as a result of the first interim visit. There will be a second interim management letter, which will have a fair few more matters included due to the data collection required by Audit Office, focusing on the disaster recovery plan, recurring issue around IT issues and also a flag around preparing for the new accounting standards.

Notes:

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CENTRAL TABLELANDS ALLIANCE (CTA) AUDIT COMMITEE

MINUTES – 13 June 2019Meeting opened 10.05am.

1. Welcome and Acknowledgement of Country

We acknowledge the traditional custodians of the land on which we live and work - the Wiradjuriand Gundungurra Nations of people and we pay our respects to the Elders past, present andemerging.

2. Attendance

Neil Maltby Independent Member (Acting Chair)Phillip Burgett Independent MemberMayor Kathy Sajowitz Mayor Oberon Council - MemberMayor Ray Thompson Mayor Lithgow City Council - MemberGary Wallace General Manager, Oberon CouncilLynette Safranek Corporate Services Director, Oberon CouncilGraham Falkner General Manager, Lithgow City CouncilRoss Gurney Chief Financial and Information Officer, Lithgow City

CouncilLeanne Smith OC External Auditor - IntentusLisa Sampson Centium – via phoneGabriel Faponle LCC External Auditor Crowe Horwath – via phoneYas Wickramasekera CentiumSharon Swannell Secretariat – Oberon Council

3. ApologiesNil

4. Declarations of InterestNil

5. Confirmation of minutes of previous meetingThe Minutes of the CTA Audit Committee Meeting held on 14 March 2019 were confirmed.The Minutes have been adopted by both Councils.

It was noted that on Page 6 of the minutes the Lithgow City Council Action List should say2018.

A further update will be presented at this meeting in relation to Oberon Council issues withCivica.


6. Business Arising and Action ListReview of Actions 14 March 2019 Minutes, page 7 – summary of actions.· December 2018 Action – funding. Covered with the resolutions that were put to both

councils. There will be a focus on internal audit for the next 12 months from July(Ross/Lynette).

· Civica Update for Oberon Council (Lynette) – Oberon Council is looking at its EnterpriseManagement System as a whole and is currently going through a review to determine if itwill stay with Civica or move to a new system. Several meetings have been held withCivica, with issues and costs identified. Oberon Council is a fully managed servicecustomer, who relies almost entirely on Civica for its activities. The executives havereviewed several packages and a staff working party has been formed to review optionsand make a recommendation to the Executive Management Team.

· The second quarter budget review statement had been emailed to committee membersfollowing the last meeting (Lynette).

· Oberon Council will develop an Audit Action List but do not have any actions at this pointin time (Lynette).

· The Lithgow City Council Audit Management Letter had been sent to the independentmembers and Ross will send the next one for June. LCC expect this to be the last onerequired. The Audit Office has indicated they will be removing this requirement for LCC(Ross).

7. Resignation of the Chair

The resignation of Chair, Rob Campbell was noted and a letter of thanks will be sent thankinghim for his service.

8. Combined Councils Resolutions

a. OC and LCC ResolutionsResolutions – a copy of the Oberon and Lithgow Resolutions were tabled from the April(LCC) and May (OC) Meetings.

Ross and Lynette will continue to work together. An initial meeting was held last month andit was agreed from July we will start putting in place a plan to develop a three year InternalAudit Strategy and plan for both Councils. Quotes will be sought to develop internal auditplans for two to three internal audit projects per year for the next three years. Theresolution also includes that we will review how we proceed and report to both councils byApril 2020 on how we will move forward into the future. A full review will be conducted overthe next 12 months.

Ross – LCC has a internal Finance Committee operating and that will ensure that theresponsibilities of the Audit Committee are met. LCC has discussed this with the contractedaudit partners, they understand where we are at.

Lynette – OC will review how things have been done and how to move forward.

Gary Wallace asked if there is an opportunity to seek guidance from the two independentmembers on how they would like to see the committee structured moving forward.Discussion was held regarding options and Neil Maltby advised he is happy to provide anindependent commentary separate to the meeting. Phillip Burgett sought further clarityregarding the expectation from the independent members in the future.


Gary Wallace added the Councils are seeking expertise and evaluation on the past yearfrom the independent auditors. We want to take a step back to see if what we are doing isof value to our communities. This doesn’t negate the value of independent expertsassociated with this committee.

Graeme Falkner added that we are taking 12 months off to review the process and willwant to utilise resources to instruct an internal audit in some way. Towards 2020 thestructure will be clearer from the Office of Local Government and the framework will bemodelled on what the OLG mandates. We will be seeking the two current independentmembers to be independent consultants during that period.

b. Centium ReportsLithgow City Council

Yas Wickramasekera from Centium presented the final report for the Internal Audit carriedout of the Contract and Project Management Systems and processes. Yas thanked theLCC and staff, extensive engagement was undertaken and the report is a result of theconsultative process. Each scope area has been given a separate control. Overall therewas 1 low risk, 6 medium risk and 2 high risk identified.

There were five key positive controls identified, there is a well documented framework inplace which defines and provides a uniform approach to Contracts and ProjectManagement activities. In all areas there is a robust framework in place, a full timeProcurement Coordinator is a pivotal position and has reduced Council’s risk exposure.

Induction manual for staff – stakeholders are given good information. Contractors receiveinduction with appropriate information provided to them including WHS. 800 contractorsinducted under process. There is an appetite for change and improvement. A brief overviewof the summary of findings focusing on the high and medium risks was provided.

Yas presented the summary of key findings. Council has a consistent approach forbusiness cases. In relation to the sample tested some gaps were identified. This has beendiscussed with council and actions put in place. Approval levels, there is a discrepancy,however it is acknowledged it is a low risk, Council could address this as a businessimprovement initiative.

One area of high risk identified is that LCC doesn’t have a Corporate Risk Register thatcaptures all risks. This exposes a gap where council cannot monitor all risks. This has alsobeen acknowledged. An area of Medium risk was identified in relation to purchasingprocedures, staff received some induction on purchasing procedures, council purchasing,vendor panel and tech one, however there is no ongoing training for the currentprocedures. The risk is with people coming and going, medium risk. Ross advised that LCChas starting purchasing training for existing staff today.

Progress reporting was another high risk area. The risk is there is limited guidanceprovided in relation to actions council can take for non-compliance. It cannot be assumedthat contractors will do what they are engaged to do, and if they are not doing what they areengaged to do how do we address the non-compliances. Good management action hasbeen put forward to address this.

Progress reporting is monitored via the pulse system. The exposure is no regularmonitoring reports currently in place. Even though there are very good guidelines in placefor over 150k threshold, the guidelines are not as clear for under.


Dispute resolution, a little bit more work is needed. At this time it is done on a case by casebasis, there is no overall consistent method or approach to dispute resolution.

Post project feedback is not done consistently but on an ad-hoc basis. Risk exposure is thelearnings from the projects there is no mechanism to build the continuous improvementloop.

Council did have an effective agreed management action workshop and brainstormed whatcouncil can put into place. It is reinforced for council to be mindful of their risk appetite. Thatwas taken into account when the actions were put in place and they have acknowledgedthe work that needs to be done.

Ross thanked Yas and the team, the audit was very professional and everything wascompleted on time.

Oberon Council

Yas presented the report for Oberon Council internal audit. The oversight and the scope forthe two councils were identical. There were some differences due to the different systemsand processes in place. The outcomes of the two reports are different and that is reflectiveof how the two councils managed their respective processes.

Yas gave an overview of the key positive findings and thanked Lynette and team at Oberonfor all the assistance given. Not easy collecting all the information needed for the audit andCentium received all the cooperation needed.

Referring to page 9 of the report, council staff acknowledged the exiting shortfalls. Thereare some gaps, this has been acknowledged by staff and there is an appetite forimprovement. The Council’s Grants Coordinator is monitoring progress of projects wherethere is a grant involved. Those same controls should be replicated across all other areasfor projects as well. The appointment of a new HR Coordinator and implementation of anew on-boarding system will improve this risk. Council know how to manage contracts andtenders, it’s about utilising this across all areas of council as well.

Council has in place processes, unfortunately the staff have been applying theseinconsistently across council, we have seen different levels of application. We discussedthe risk exposure and council has put in place a good action plan.

Assessing and approving business cases – some pockets applied very well, some needimprovement. Suggest implementation of a more consistent approach for better reporting.

Procurement and Disposal Policy – delegations. Testing indicated the policies are wellunderstood by staff. It was difficult to get the information of the different levels of theprojects that we needed to do the testing. There is a good understanding of how to moveforward with this area.

Risk and WHS is included in Contract Management, Disposal and all WHS Policies.Interview of staff there was an acknowledgement there was a question of the level ofimplementation. This goes back to training and implementing all the systems andprocesses that council do have in place. This will be addressed by training.

Acknowledging that council has policies and procedures – where we find people are notimplementing policies and procedures we find it is where they are not embedded.


We found there was not a consolidated corporate risk register. Progress is managed ad-hocand inconsistent – this is classified as a high risk. There is a management action to addressthis.

Unified approach to collecting and analysing data, the process is ad-hoc. It is really aboutembedding, training, reinforcing and ongoing monitoring. There were no clear guidelines are incurrent policies for variations, particularly when they are over $150,000 threshold. Theguidelines to manage the variations need to be tightened.

Dispute resolution needs to be formalised. Managing non-compliances and if there is adispute staff need to know how to manage that dispute. We looked at the record keepingsystem – maintenance of records, there was some risk due to inconsistent storage. This hasbeen spoken about in detail of the management action.

Post project feedback – closing the loop, what worked, what lessons can be shared andinstilling that across future projects as well.

Lynette passed on her thanks to Centium, the audit was very thorough and we have somegood things to move forward with.

Mayor Sajowitz asked how do we measure the progress of these action items?

Lynette advised we will take the actions on board and they will be reported through theGeneral Manager.

THAT the respective reports from Centium for Lithgow City Council and Oberon Council bereceived and noted by the Committee.

MOVED: Neil Maltby SECONDED: Phillip Burgett

CARRIED

c. Internal Audit Training update - LynetteLynette attended Internal Audit Training during April. The training was very good and thereare guidelines coming out, all councils will have an audit risk improvement committee.Included in the draft document there is the possibility that councils will be required to havean internal audit component as well. Some of the bigger councils already have ARICcommittees up and running, they have good examples of their charters and how they areworking. Ross and Lynette will review these and make recommendations appropriate forthe size of our councils.

Yas advised Centium currently work across 60 councils, there will be a requirement or anARIC, this will be mandated. Councils will need to undertake an internal audit function,however this doesn’t mean each Council will need to have an internal auditor, you just needto undertake an internal audit function so that your high risks are being monitored orassessed. Most councils are moving away from having an internal auditor, there needs tobe a clear level of independence.

THAT the report by Lynette Safranek regarding Internal Audit Training be received and noted bythe Committee.


CARRIED


9. Oberon CouncilThe Quarterly Budget Review, Draft 2019/20 Operational Plan, Draft Long Term FinancialPlan and Interim Audit Update were presented.

The QBRS is as presented, the third quarter report was presented in May. The draft2019/20 operational plan has been through the exhibition period and will be finalised at anextraordinary meeting being held on 25 June.

Lynette highlighted this is the last year of Council’s Special Rate Variation and theforecast is for a slight surplus. Council is continuing to look at funding opportunities for anew Sewerage Treatment Plant and development of a large sporting complex. Continuedgrant income has been forecast and it is noted in the assumptions, if the grants do notbecome available Council has the capacity to borrow over the next 10 years.

Interest rates – TCorp currently operate under reduced loan incentives. Assumptions inLTFP say they are consistent over the next ten years. The draft LTFP papers presenteddid not include the assumptions. Lynette will email them to the Committee Members.

Phil Burgett asked a question in relation to the LTFP, I am interested in the narrative toinform what is going to happen in 2020/21 and 2021/22 where you are getting substantialgrant monies in and then it drops back to be consistent with 2019/20. What is driving thecontinued projected surplus in the general fund?

Lynette advised the consolidated LTFP, grants and contributions for operating purposesshould be adjusted to the capital projects. They have been put into the operating for theselines. 90% is capital. This includes the Sewerage Treatment Plant capital project and thesporting complex so there is an error in the draft this has now been corrected. The grantfunding is in the operating rather than the capital.

Leanne Smith from Intentus addressed the meeting in relation to the conduct of theinterim external audit. No new issues have been raised as a result of the first interim visit.Intentus has now received the data collection information request for the Audit Office. Inorder to inform those reports they have each contract agent and each council completeextensive document on different areas. Last year there was a lot of information requiredon procurement and project management. This year there is a lot on gifts, registers etc.The next interim audit has been delayed due to staff illness and has been rescheduled tomid July. There will be a second interim management letter which is expected will have afew more matters included due to the data collection. The matters carried forward werereported on in the management letter. There was a focus on the disaster recovery plan,which is understood will be done in the not too distant future as well as reoccurring issuesaround IT matters and also a flag around preparing for the new accounting standards.There is a specific data collection request relating to Credit Card, the number oftransactions, $ value, volume, who can do what, back over several years.

THAT Oberon Council’s Quarterly Budget Review Statements, Draft 2019/20 Operational Plan,Draft Long Term Financial Plan and Interim Audit Update be received and noted.

MOVED: Phillip Burgett SECONDED: Neil Maltby

CARRIED


10. Lithgow Council

The Quarterly Budget Review, Draft 2019/20 Operational Plan, Draft Long Term FinancialPlan and Interim Audit Update were presented.QBR – Q3 LCC reported a satisfactory position at year end, this is the first time for quitesome time. Although LCC had some carry overs from the prior year they have been ableto find sufficient savings and additional income to bring that back to the budget.The 2019/20 Draft Operational Plan has been on public exhibition and a report will bepresented in June for adoption. It has been included in the assumption that the full SRVwould be approved, however approval has been received for a 9% increase rather thanthe 11% applied for. This has been adjusted and the maintenance portion of the SRV hasbeen taken out. The goal was to deliver a balanced operating result. To meet the OLGbenchmarks in recent years LCC has had a slight deficit and is keen to maintain that.LCC has completed all of the action items for 2018/19 audit action list.Interim audit – LCC has met with the audit partner, Ash at Crowe Horwarth and are stillawaiting their management letter, however they are not expecting any significant issues.LTFP has been updated at the end of last year for the SRV application.

Gabriel Faponle advised Ash had briefed them on what Crowe Horwarth had found interms of their issues. The Management Letter is currently in draft stage and needs to goto Audit Office.

THAT Lithgow City Council’s Quarterly Budget Review Statements, Draft 2019/20 OperationalPlan, Draft Long Term Financial Plan and Interim Audit Update be received and noted.


CARRIED

11. Meeting Close

There being no further business the Chairman closed the meeting at 11.34am.


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12.02 HERITAGE COMMITTEE

File: Governance/Meetings/Heritage Committee Author: Shane Wilson Planning and Development Director

Summary Minutes of the Heritage Committee held on 24 June 2019 submitted for Council’s information and consideration.

Recommendation: That:

1. The Minutes of the Heritage Committee held on 24 June 2019 be received as information.

2. That Council send a letter of appreciation to Brenda Doney on behalf of the Heritage Committee for her services.

Comment FOLLOWING is the Minutes of the Heritage Committee held on 24 June 2019 This is a summary of the Committee discussions and outcomes:

Brenda Doney has resigned from the Heritage Committee and the Committee acknowledges her immense contribution during her time as a Community Member. The Committee is requesting Council to formally write to Brenda expressing their appreciation.

Heritage Near Me, O’Connell Earth Building project is in its final stages with only the installation of the interpretive signage to be finalised and installed.

The Office of the Environment and Heritage has recently announced two successful applications for 2019-2020 NSW Heritage grants. Malachi Gilmore Hall received $70,000 whilst Lindlegreen has received $170,000.

Funding has been secured for the commencement of a walking track along the western side of the Avenue of Trees at O’Connell. Two timber bridges are being erected one on the South side of the O’Connell Road replacing the concrete bridge and another on the western side of O’Connell Road.

Next meeting of the Committee will be held on Monday the 26 August 2019

Notes:

OBERON COUNCIL – HERITAGE COMMITTEE

Page 1 of 4

Minutes of the Heritage Committee Meeting held on the 24 June 2019.

The Meeting on 24 June 2019 was held at Council’s Administration Office, Oberon The Meeting commenced at 5.00 pm. ATTENDANCE

Clr Clive McCarthy - Chair Councillor Representative

Ken Snowden National Trust Representative

Christo Aitken Heritage Advisor

Bob Mills Community Member

David Willis Community Member

Susan Willis Community Member

Clr Ian Doney Councillor Representative (from 5.30pm)

Phillipa Gemmell-Smith Community Member

APOLOGIES

Shane Wilson Planning and Development Director

Tina Slattery Community Member

Ewen Stuart Community Member

Graham Williams OTHR

1. APOLOGIES – see Attendance and Apologies list above. 2. DECLARATIONS OF INTEREST - Nil 3. BUSINESS ARISING FROM PREVIOUS MEETING Nil - business raised is covered in the reports below. 81 Dart Street Bob is still researching this property and advises that he hasn’t been able to locate anything in Trove. He is hoping to get a date of when the house was moved onto the site. Bob is looking at going to Land Titles Office at Penrith to look at the sales data and see what other information he can find. Gingkin Papers Philippa advised that she has organised with Tina Slattery to sort the papers, however the holder of the papers has been ill and they will make a time in the near future to complete. REPORTS a) Resignation Brenda Doney The Committee as a whole was sad to hear that Brenda has resigned. Susan Willis spoke about Brenda’s passion for Heritage and many great contributions she has made during this time on the Committee Recommendation: That Council to provide written appreciation for her service as a Community Member on the Heritage Committee


Page 2 of 4


b) Request for extra Meetings The Committee discussed this at length and resolved that the meetings are still to be held each quarter (subject to a quorum being reached). The meetings should not be deferred if any of the key members cannot be there. Christo also suggested that if there was a special project that some of the members were working on than they could get together more frequently and than bring that information back to the whole committee at their quarterly meetings c) Heritage near Me O’Connell Earth Building Project The committee was advised that this project is in its final stages with only the installation of the interpretive signage to be finalized and installed. A link to the Webb App was included which Christo said everyone should have a look at as it contains some really good material. Sue suggested that we include information on how important it is to use the correct materials when carrying out any renovations/stabilization work. d) Caring for State Heritage The Office of Environment and Heritage has announced successful application for 2019-2021 NSW Heritage Grants. Malachi Gilmore Hall received funding of $70,000 and Lindlegreen has received a funding of $170,000 for a conservation management plan and restoration of the barn. Christo also advised that Sue and David Willis did a marvellous job in completing the application for the funding for Lindlegreen. The committee also expressed their appreciation to Sue and David for a job well done. e) Walking Track O’Connell Funding has been secured for the commencement of a walking track along the Avenue of Trees. Two timber bridges are being erected, one on the western side of O’Connell Road and the other replacing the current concrete bridge on the South side of the O’Connell Road .Sue Willis said they the new bridge on the Western side looks wonderful and thankfully they are not painting it, as originally thought. Clr McCarthy also mentioned that the property Belvoir has been sold and the new owners may be agreeable to Council surveying the fence line on the western side of O’Connell Road and this may result in more space for the walking track. Shane to follow up. GENERAL BUSINESS Adaptive reuse of building Bob said it is great to see adaptive reuse of older buildings and a lot of old places will survive if they are being reused for another purpose. Philippa said she was in favour of reuse but anyone contemplating this should get advice before they start any renovations. Grave Site Henry Stapley There was an old church on Bloom Hill Road which has now gone but a grave remains which is not fenced. Susan will approach the current owner first to see if they were keen to erect the fence themselves or with some assistance from the Heritage Committee. Susan will make contact and come back to the Committee. Bins at Hassel Park Susan has brought to Councils attention that bins have been located close to the Hassel Park Sign and she was wondering if they could be relocated to a better position. Shane will take this up with Technical Services department.


Page 3 of 4


OTHR Station Platform Christo advised that the OTHR have been received a State Grant of $130,000 to upgrade the station platform. He is not sure who is doing the work but OTHR have a number of volunteers that can assist. OTHR has also received a Federal grant of $1.5 Million to start the process of upgrading the line from Oberon to Hazelgrove. Cemetery O’Connell Clr McCarthy will carry out further investigation of the Cemetery at O’Connell and will come back to the Committee after he speaks with the owners Toby and Sue. Reports for the paper David and Sue will provide Clr Doney a small report on the O’Connell Earth Building workshops that were recently held which Clr Doney will send for inclusion in the local paper and Bob will forward to Clr Doney an article on 81 Dart Street for inclusion also. SUMMARY OF ACTIONS

Activity Responsibility

Brenda Doney resignation

Council to write a letter of appreciation for her years of service to the Heritage Committee

Shane

HERITAGE SIGNS

Liaise with Christo Aitken regarding the progress of the Black Springs Sign – Information provided by Christine Healey-ongoing

Shane and Janet and Christo

CHIMMNEY STACK BURRAGA

Request Council to place this item on our Heritage List

To Investigate options for access to the Stack

Shane

WALKING TRACK O’CONNELL

The committee supported the idea of rolled decomposed granite with timber retailing (coloured concrete) Design to be distributed to committee members.

Shane and Janet

TIMBER HERITAGE WALK

The Committee source appropriate early working photos of the OTC - ongoing

Heritage Committee

GINGKIN PAPERS

Philippa has offered to sort the papers(Tina to help).Clive will speak with the GM about possible funding

Shane and Janet


Page 4 of 4


LEP Update

Committee members to provide names and address of places that have a Historical Building and are not currently listed on our LEP

All Committee members-

BRETT WHITELEY

Seek approval from Council to approach the family of Brett Whitely to see if we can utilise the sketch of Nestlebrae in any advertising that Council may wish to undertake

Shane

NEXT MEETING DATE AND MEETING CLOSE The next meeting will be held on Monday 26 August 2019 commencing at 5.00pm. The Meeting closed at 5.55pm


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13. REPORTS FOR DECISION

13.01 LIBRARY AND COMMUNITY HUB PROJECTS

File No: Community Services/Library and Information Services Author: Lynette Safranek, Corporate Services Director

Summary Council’s resolution 06 180619 at the Extraordinary Council Meeting on 25 June 2019 resolved that Council staff to provide the July 2019 Council Meeting a timeline history, including financial data of the Library and Community Hub projects.

Recommendation: That Council defer the Library and Community Hub Project report to the August 2019 Ordinary Meeting.

Comment Council staff are researching the history of the Oberon Library and Community Hub projects in accordance with Council’s resolution of the Extraordinary Council Meeting on 25 June. Given the short timeframe between the Extraordinary Meeting and the deadline for July Council papers, it has not been possible for staff to finalise their comprehensive report. Council staff request to defer this report to the August Ordinary Meeting to enable a comprehensive timeline, including financial data, of the Oberon Library and Community Hub projects to be completed.

Notes:


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13.02 LOCAL STRATEGIC PLANNING STATEMENTS (LSPS)

File No: Land Use and Planning/Land Management Author: Shane Wilson - Planning & Development Director

Summary: This report details the requirement for creation of a Local Strategic Planning Statement (LSPS) as required under the changes to the Environmental Planning and Assessment Act 1979. The LSPS will set out the 20-year vision for land-use in the local area, the special character and values that are to be preserved and how change will be managed into the future. Regional councils must have their statement in place by 1 July 2020.

Recommendation: That Council endorse the proposed schedule in the delivery of the local strategic planning statement as detailed within this report.

Comment: FOLLOWING is the Local Strategic Planning Statements – Guideline for Councils. In March 2018, amendments to the Environmental Planning and Assessment Act 1979 (EP&A Act) introduced new requirements for councils to prepare and make Local Strategic Planning Statements (LSPS), with completion required by 1 July 2020. The LSPS will set out:

the 20-year vision for land use in the local area

the special characteristics which contribute to local identity

shared community values to be maintained and enhanced

how growth and change will be managed into the future. Councils will need to illustrate how their vision gives effect to the regional or district plan, based on local characteristics and opportunities, and the council’s own priorities in the community strategic plan prepared under the Local Government Act 1993. Once implemented, the LSPS will be the key resource to understand how strategic and statutory plans will be implemented at the local level. Introduction The LSPS is a 20 year vision into Oberon’s future for land use planning, transport and the environment and is similar to the Community Strategic Plan (CSP) in format, but with a specific focus on planning. It seeks to understand what will Oberon look like in 20 years due to changes in the economy, environmental, climate, demographic and what needs to happen within Oberon’s planning controls and policies to ensure Oberon is ready for these changes. The statements are to identify the planning priorities for an area and explain how these are to be delivered and implemented.


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The legal requirements for an LSPS must include:

a. Context - the basis for strategic planning in the area, having regard to economic, social and environmental matters.

b. Planning priorities - the planning priorities for the area that are consistent with any strategic plan applying to the area and (subject to any such strategic plan) any applicable community strategic plan under section 402 of the Local Government Act.

c. Actions - the actions required for achieving those planning priorities.

d. Implementation - the basis on which the council is to monitor and report on the implementation of those actions.

Context The context of the LSPS will include an introduction and vision of what the plan seeks to achieve. It will tell a story of what Oberon as a Local Government Area (LGA) is today and how it got there. It will seek to identify past, present and future trends which have and will continue to shape Oberon economically, socially and environmentally. Planning Priorities The planning priorities are generated as a direct result of the context. By understanding what Oberon as an LGA is heading toward and striving for, the planning priorities can be designed to ensure that any potential change is planned. The focused planning priorities are derived through broad strategic themes, similar to the method used within the CSP. Within the chosen themes planning priorities or goals will be derived, which will then allow for actions to be formed. Actions The actions are the link between the strategic context and planning priorities, in line with the statutory planning processes. It sets measurable actions which once completed should deliver the strategic goals and priorities as detailed within the plan. All actions will flow directly from the planning priorities much like the CSP and its actions which stem from the key themes. Implementation The implementation and monitoring should include key indicators of the performance of the plan and should ensure that it remains consistent with its goals and timelines. Indicators will often be time-based such as create an ‘Industrial Land Use Strategy to be completed by July 2023’. The Action Plan should also include amount of funding required and an estimated time that it will be required for undertaking strategic planning projects. This will ensure that funding will be included within upcoming budgets inline with our long-term financial planning. Conclusion The LSPS is a document that will identify where the Oberon LGA will likely be and strive to be in the next 20 year period. It must be noted that the LSPS must consider the following:

Relate back to the goals for the central west region detailed within the Regional Plan (State Government Requirement)

Should relate to priorities and information outlined within the CSP.

How will neighboring LGA’s impact on Oberon in the future? Timelines The Department have set some requirement milestone dates which council must meet to ensure the final plan is ready for implementation by 1 July 2020. These are detailed below.


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Mandatory Milestones December 2019 LSPS Draft Due (DPE)

July 2020 LSPS Implemented In an attempt to ensure that these milestones are achieved the following schedule of proposed actions and dates are detailed below. Proposed Schedule

August 2019 Begin Policy Mapping of CSP and other Documents.

September 2019 Undertake targeted/public consultation

October 2019 Draft Plan

November 2019 Present Draft to Council

December 2019 Present Draft to DPE

March 2020 Formal Exhibition Period

May 2020 Present Final Draft to Council

June 2020 Finalisation and Implementation It is considered that the above timeline can be adequately met and as such can be adopted by Council.

Notes:

2 Local Strategic Planning Statements | Guideline for Councils

The Department of Planning and Environment acknowledges the Traditional Custodians of the land and pays respect to all Elders past, present and future.

© Crown Copyright, State of NSW through its Department of Planning and Environment 2018

DisclaimerWhile every reasonable effort has been made to ensure this document is correct at time of printing, the State of NSW, its agents and employees, disclaim any and all liability to any person in respect of anything or the consequences of anything done or omitted to be done in reliance or upon the whole or any part of this document.

Copyright noticeIn keeping with the NSW Government’s commitment to encourage the availability of information, you are welcome to reproduce the material that appears in the Local Strategic Planning Statement Guidelines. This material is licensed under the Creative Commons Attribution 4.0 International (CC BY 4.0). You are required to comply with the terms of CC BY 4.0 and the requirements of the Department of Planning and Environment.

More information can be found at: http://www.planning.nsw.gov.au/Copyright-and-Disclaimer.

Local Strategic Planning Statements | Guideline for Councils 3

In March 2018, amendments to the Environmental Planning and Assessment Act 1979 (EP&A Act) introduced new requirements for councils to prepare and make local strategic planning statements.

Local strategic planning statements (LSPS) will set out • the 20-year vision for land use in the local area • the special characteristics which contribute to

local identity • shared community values to be maintained

and enhanced• how growth and change will be managed into

the future.

Councils will show how their vision gives effect to the regional or district plan, based on local characteristics and opportunities, and the council’s own priorities in the community

strategic plan it prepares under local government legislation.

Informed by the strategic and community planning work undertaken across regions, districts and local government areas, the LSPS will be the key resource to understand how strategic and statutory plans will be implemented at the local level.

Please visit www.planning.nsw.gov.au/Policy-and-Legislation/Environmental-Planning-and-Assessment-Act-updated for more information on local strategic planning statements and other planning legislation updates.

This guideline provides information for councils, the community and other stakeholders on the contents of a local strategic planning statement, how it is made, and how it is implemented.

The guideline provides councils with a suggested process to help develop their first statement. Whilst the guideline applies across the state, different councils and regions have different resources and needs.

The Department will support regional councils with their technical or practical needs. The Greater Sydney Commission will assist councils in the Greater Sydney region.

Councils will be provided with supplementary information on the tools, data and resources available.

Overview

Purpose of this guideline


Purpose of an LSPS

Local strategic planning statements will be a pivotal tool for local strategic planning in NSW. They will inform local statutory plans and development controls, and give effect to regional and district plans. The LSPS can also identify where further strategic planning effort may be needed.

The statements will act as a unifying document. Drawing together and summarising planning priorities identified through State, regional, district and local strategic work. They provide the local context and local-scale expression of actions and priorities from these plans.

In practice, the statements will shape how the local environmental plan (LEP) and development control plans (DCP) evolve over time.

Councils, in consultation with their communities, will determine the priorities for their area, informed by and consistent with other applicable strategic plans. Developing actions that respond to and build on the place and community’s strengths and potential.

The LEP will deliver the council and community’s plan and actions from the district and regional plans. This is supported by other tools such as contributions plans, place based planning strategies, growth management strategies and investment in infrastructure.

Global

State

National

• Global megatrends

• Impact on Australia

• How NSW positions itself

• Region responses

• Analysis of strengths, risks and opportunities of Local Government Area (LGA)

• The areas that need special attention

• Key developments and sites of value

Region

Site

Local Government

Area

Influence of change

Identifier of change

Analysers of change

Implementers of change

Site of change

ParticularAreas of Interest

Contents


The statements will be the primary resource to express the desired future for the LGA as a whole and for specific areas. This will guide and indicate what significant changes are planned for the LEP and DCP to deliver the vision. The LSPS will identify the need for further local strategic planning effort such as precinct and master planning, local character statements, and local housing and infrastructure strategies. Thus an LSPS should be seen as evolutionary where identified actions result in future refinements to the plan.

Importantly, the LSPS allows councils to translate their strategic planning work into local priorities and actions. In turn this informs the review and development of future strategic plans at the district and regional level. This feedback cycle from local to regional planning ensures that the line-of-sight between the different levels of spatial planning works both ways.

Lessons learnt through local strategic planning can strongly influence the planning and delivery of infrastructure and services, and patterns of planned growth at the broader district and regional scales.

The LSPS will assist councils in their consideration of infrastructure needs to support growth. This will promote transparency and clarity by identifying upfront the strategic infrastructure priorities for an area, which can then be delivered through a range of methods such as government funding or planning agreements.

The LSPS will also assist regional councils to plan for needs associated with significant population change or transformation in local employment opportunities.

Strategic-led planning

Local strategic planning statements will shift the NSW planning system into a strategic-led planning framework. The statements provide a clear line-of-sight between the key strategic priorities identified at regional or district spatial scales and the finer-grained planning at local, centre and neighbourhood scales.

The statements provide a bridging point to ensure that regional and district priorities are placed within a clear local context and tailored to the unique economic, social and environmental characteristics of the local government area.

Local Strategic Planning

StatementDistrict Plan

CommunityStrategic Plan

Development Control Plan

Regional PlanLocal

Environmental Plan

• Key developments and sites of value


What should the LSPS include20-year vision

Legal requirements

An LSPS will be a succinct and easy to understand document that will allow community members to contribute to and understand the future direction of land use in their area. This future direction should be framed in the LSPS as a 20-year vision for the LGA, which builds on the 10-year vision in council’s Community Strategic Plan.

Importantly, it must be a planning vision, emphasising strategic land use, transport and

environmental planning, clearly demonstrating how the area will change to meet the community’s needs in 20 years’ time.

The 20-year vision may be derived from a community strategic visioning process conducted as part of the Community Strategic Plan prepared under the Local Government Act 1993, or from a separate engagement process.

The statements are to identify the planning priorities for an area and explain how these are to be delivered and implemented.

The legal requirements for an LSPS outlined in section 3.9 of the EP&A Act include:

(a) Context - the basis for strategic planning in the area, having regard to economic, social and environmental matters

(b) Planning priorities - the planning priorities for the area that are consistent with any strategic plan applying to the area and (subject to any such strategic plan) any applicable community strategic plan under section 402 of the Local Government Act

(c) Actions - the actions required for achieving those planning priorities

(d) Implementation - the basis on which the council is to monitor and report on the implementation of those actions.


Scope and structure

Visualising priorities

The statements may be simple or more complex depending on the requirements of the LGA, but should be in plain English with images, graphics and maps to assist in explaining the outcomes. They are envisaged to be relatively short, succinct documents, with the detailed analysis in the relevant informing strategies.

The LSPS should not simply repeat all the actions from a region/district plan, but present council’s priorities and give guidance to the LEP.

Each statement will include a 20-year vision of future land use and address the legal requirements listed above. Depending on council’s priorities and actions, the statement could be structured around:• economic, social and environmental matters• land use themes such as housing, employment, infrastructure, agriculture, transport / connectivity, tourism, social, cultural and community facilities, open space and recreation, and the environment• objectives and priorities identified in council’s Community Strategic Plan relevant to land use planning• strategic goals and directions / actions identified in the relevant regional plan• district priorities (in Greater Sydney) or directions such as infrastructure and collaboration, liveability, productivity and sustainability

• local geography, including wards, suburbs or other spatial distinctions.

The table at Attachment A provides a suggested outline of the content for the LSPS and how the document could be structured.

Councils should develop their local strategic planning statement as a single document for the whole council area.

The context for a ward based approach will become apparent from the scoping stage. If needed, the LSPS will outline why a fine grained approach is necessary and appropriate, based on the circumstances relevant to the area, such as distinctive features or character, significant industry or agriculture.

For council areas that are divided into wards, each Councillor of a ward is to be given the opportunity to engage and participate in the shaping of the planning priorities and actions relevant to their ward. Any ward-based priorities and actions must align with the planning priorities relevant to the whole council area, as expressed in the higher-order strategic plan/s and the local strategic planning statement.

The LSPS is an important messaging document for councils and their communities, in that it provides the 20-year vision for planning in the LGA and the direction to achieve that. It should clearly demonstrate what the planning priorities and actions are, how they fit within a local context and where they are located.

A map should present an overview of where the planning priorities lie within the LGA and indicate where future strategic planning work and potential change may occur.

It should identify those areas that require a finer grain analysis, such as a town centre, precinct or other area requiring further strategic planning investigation, development control plan or other tailored response.

Individual elements, such as housing or particular wards, could be indicated in additional maps and diagrams.


LSPS process – Aligned and Collaborative The legislation does not prescribe a set process for councils to prepare and make their LSPS, however, the Secretary may issue such requirements in future.

The following pages suggest a process which councils may follow to develop and implement their LSPS. It is intentionally flexible to allow councils to develop their own process based on their needs, the currency and availability of source material and the resources they have.

In general, the LSPS process comprises four stages: • Scoping• Testing• Finalisation• Implementation.

Each stage involves alignment with other strategic planning activities at the local, regional and state-level. The LSPS should ‘give effect to’ the regional or district plan. It delivers the actions in the relevant regional or district plan through councils’ local plans.

The context for a ward based approach, as part of the planning system, should come from the process followed during the scoping stage. The LSPS will outline why a fine grained approach is necessary and appropriate, based on the circumstances relevant to the area, for instance distinctive features or character, significant industry or agriculture.

The LSPS is supported by collaboration across regions, between local and state government, and between different agencies, and engaging with the community and stakeholders.

Next steps

The Department and in the Sydney metropolitan region, the Greater Sydney Commission, will work closely with councils throughout the process to assist with the development of their LSPS.

Councils will be advised of the resources and data available to support preparation of the first LSPS, for example strategic planning tools, datasets and mapping.

Councils should contact the Department at [email protected] for further information on local strategic planning statements or specific requests.

Please visit the Department’s website at www.planning.nsw.gov.au/Policy-and-Legislation/Environmental-Planning-and-Assessment-Act-updated for information.


The scoping stage should commence as soon as practical and involves:

1. Collation – assembling the relevant strategic and community plans applying to the LGA. This includes consideration of:• regional and/or district plans• community strategic plans • council’s strategies and policies such as local

housing, growth, infrastructure and employment strategies

• council’s LEP and its review• growth plans and other strategic planning

studies• council’s demographic profile, ABS or

Department of Planning data.

2. Issue identification – understanding local issues for consideration in the LSPS. This may include engagement with key stakeholders and the wider community, dependent on council’s consultation arrangements to understand community preferences and aspirations.

3. Analysis, synthesis and gap assessment – understanding how the strategic inputs apply in the local context. How they relate to each other, their currency, and identifying any tensions or inconsistencies between each piece of strategic work, with a particular focus on how local economic, social and environmental characteristics affect their relevance and importance.

4. Vision setting – identifying the main strategic initiatives that resonate across each piece of strategic work. Identifying areas within the LGA that are a key focus for change (or projected change), and identifying knowledge gaps that require further investigation.

It is crucial that this draws on the knowledge and views of councillors, community leaders and stakeholders to directly inform the community vision and key priorities during the scoping stage.

Councils should plan and if possible, commence the community consultation and engagement activities needed to develop the vision and LGA planning priorities.

As part of this, councils should consult with the Local Aboriginal Land Council to understand and incorporate relevant future strategic land use planning outlined in the Community Land and Business Plan.

5. Prioritisation – The main outcomes from this stage should include a preliminary list of planning priorities for further investigation at the next stage, and identification of additional strategic work necessary to inform and support the development of the LSPS.

Relevant actions, gaps and inconsistencies can be laid out using a simple table.

Stage 1 – Scoping

Scoping

Testing Finalisation Implementation


This stage develops, tests and refines the preliminary findings from the scoping stage, including the local vision, planning priorities and actions. Councils will develop a draft LSPS addressing the legal requirements. This may include a number of different options or scenarios depending on the relevant priorities.

This involves:1. Targeted analysis – undertaking essential strategic work identified through the gap analysis to inform the development of specific priorities in the LSPS.

2. Strategy development and assessment – the development of a draft LSPS and assessment of options (scenarios) as required. Tasks will likely include:• preparation of a local housing or employment

strategy • establishment of 6-10 and 20-year housing

targets for councils in Greater Sydney• industrial and urban services land review• growth and change management plans, relevant

to the key changes projected for the next 20 years based on demographic change such as housing, retail, industrial and commercial needs, jobs and centres, accessibility, tourism, social, cultural or community infrastructure, environment, rural or agricultural uses.

3. Local infrastructure assessment – councils should identify the infrastructure response to projected population change such as additional education facilities, health, transport and open space needs.

4. Consultation – testing preliminary findings, assumptions and options with the community and a broad range of stakeholders. This may include seeking specific feedback on targeted priorities and actions, such as options to identify possible future growth areas or options for revitalisation in key localities. 5. Prepare draft LSPS for exhibition – revising the draft LSPS by incorporating feedback of targeted strategy work, consultation and exhibition activities, narrowing options and isolating key areas of local priority.

The main outcome from this stage is a draft LSPS.

Stage 2 – Testing

Testing

Scoping Finalisation Implementation


To assist finalisation of the LSPS, councils may develop supporting material to explain the priorities identified in the draft, options considered and reasons for final choices.

This stage involves:1. Approval of draft LSPS and exhibition – councils will need to resolve to exhibit their draft LSPS, with the minimum exhibition time of 28 days. Councils may choose to increase the exhibition period depending on the complexity of the proposed changes and other associated studies / timeframes.

2. Finalisation of draft – council reviews submissions and makes modifications to planning priorities and actions for the LGA as required. Any incomplete strategic work or unresolved planning issues can be identified in the final LSPS as further work to be undertaken in the LSPS action plan. 3. Making the LSPS – the final LSPS is to be approved and made by council. The EP&A Act includes provisions for ward-based councils to seek endorsement by councillors of a ward on provisions in the LSPS relating to their ward.

The Department may issue guidelines in the future prescribing how an LSPS must be made. Guidelines or Secretary’s Requirements may also be issued to outline processes for having an LSPS endorsed by the relevant strategic planning authority in the event that ward councillors do not endorse the statement. That is the Greater Sydney Commission for Greater Sydney councils and the Department for all other councils.

Once an LSPS is made, it becomes a consideration when preparing LEPs. Of note, planning proposals must justify any proposed changes to LEPs, including indicating whether the changes will give effect to the relevant LSPS.

Stage 3 – Finalisation

Finalisation

TestingScoping Implementation


Implementation of the LSPS will be an ongoing program of works until it is reviewed, which must occur at least every seven years from it being made.

Implementation includes:1. Implementing priorities and actions – of the LSPS including necessary changes to statutory plans and development controls, council’s infrastructure funding and delivery programs and finer grained strategic planning (e.g. DCPs, masterplans etc). 2. Alignment with related work – LSPS used to inform the basis of any amendment to the LEP, CSP review, and review of regional and district plans. Future strategic planning work by councils should support priorities within the LSPS and address knowledge gaps. 3. Monitoring and review – undertaking monitoring and reporting as outlined in the LSPS, regularly seeking community feedback and identifying continuous improvement opportunities, and reviewing the LSPS within seven years.

The LSPS is intended to be a live policy – rather than a static document, fixed at one point-in-time. In addition to being reviewed at least every seven years, the statement should be revised on an ongoing, as-needs-basis, to ensure that it continues to reflect the community’s views on the future desired state for the local area and ensure it remains responsive, relevant and local.

Revisions to the LSPS may be required in response to significant changes within the LGA, such as announcements on centre revitalisation, new infrastructure investment and employment opportunities, significant changes in projected population growth or changes to the relevant higher order strategic plan.

Stage 4 - Implementation

Implementation

Scoping FinalisationTesting


Attachment A - Suggested structure for a Local Strategic Planning Statement

LSPS Content Possible sources and inputs

20 Year Vision

Vision captures the future desired state for the local area and high-level outcomes that give effect to the higher order strategic plan.

Planning priorities and actions in the LSPS should aim to achieve the future desired state and outcomes stated in the vision.

Community participation / engagement activities to articulate the local vision.

Community strategic visioning process conducted as part of the Community Strategic Plan could help inform the ‘planning vision’.

The relevant district or regional plans.

Strategic Context Explain the basis for strategic planning in the area, having regard to economic, social and environmental matters.

Inputs to help inform context include: • relevant regional strategic plan and district plan, including vision statements and objectives• aspirations for the future of the LGA and the strategic objectives identified in the council’s Community Strategic Plan• other endorsed public documents identifying or supporting strategic planning for the LGA• demographic, housing, transport and economic trends.

Opportunities for regional / district collaborations of research / assessments should be considered.

Recommendation:This section should introduce the LGA, including the impact of local geography, profile and defining characteristics, regional context, the key economic, social and environmental issues, and the key opportunities and challenges to achieving the 20-year vision.

The strategic context should include a temporal discussion of the issues, that is past, present and future.

Planning priorities

Local planning priorities are to be consistent with: • strategies identified in regional plans (relevant to LGA)• planning priorities in district plans (relevant to LGA)• main priorities for the future of the LGA identified in council’s Community Strategic Plan.

The council should also have regard to: • identified areas of State, regional or district significance, relevant to the LGA (eg. planned precincts and growth areas)• other public documents endorsed by council identifying planning priorities for the LGA (eg. local housing and infrastructure strategies, centres plans, industrial strategies, growth plans, retail, etc)• housing outcomes including the local housing strategy and in Greater Sydney 0-5, 6-10 and 20-year housing targets• any updated / new State Government policies.

Recommendation:Local planning priorities can be grouped within the document around themes, to provide structure and context.

Themes should cover the key issues identified by the council to deliver the 20-year vision as outlined in the strategic context.

Theme groupings may be around key areas of action related to land uses, transport and infrastructure, directions identified in strategic and community plans, or under broader economic, social and environmental headings.

Sub-themes may assist in identifying the actions necessary to implement the planning priorities (eg. ‘Environment’ theme may be broken into sub-themes such as biodiversity, climate, natural resources, resilience and risks etc).


LSPS Content Possible sources and inputs

Action plan List actions required to achieve planning priorities, having regard to:• strategies and actions for achieving regional objectives identified in regional plans (relevant to the LGA)• actions to achieve planning priorities identified in district plans (relevant to the LGA)• strategies for achieving strategic objectives (as they relate to land use planning) identified in council’s Community Strategic Plan.

The action plan provides the strongest link between strategic and statutory planning, and should indicate how council’s LEP and DCP work will accommodate the planning priorities for the LGA. The statement should also include planning-related actions arising from the community visioning work undertaken for the CSP.

LSPSs identify planning tools and levers that can give effect to the planning priorities. Examples include:• LEP amendments to provide for projected housing and employment needs, open space, heritage and local character protections etc• Master planning processes for specific centres and locality-based DCPs• Further research and preparation of local housing or infrastructure strategies• Develop local character statements and/or urban design frameworks• Local infrastructure priorities• Coordinate community input to planning work for planned precincts within the LGA.

Recommendation:These actions may be grouped together as an action plan within the statement, or they may sit with the associated planning priority under the various themes within the document.

In either case, there must be a clear relationship between the identified planning priorities and the related actions.

Implementation The statement must set out the basis on which the council is to monitor and report on the implementation of those actions.

The development, monitoring and review of LSPS should be aligned to other council planning processes including the LEP review and IP&R framework under the Local Government Act.

Of note, the LSPS should:• inform the review of the council’s LEP, including directing key changes to the instrument• be recognised within the council’s CSP as the primary tool for implementing the CSP strategic objectives related to land use planning• inform the development of local infrastructure plans and management of contributions schemes.

Recommendation:The LSPS could include:• Implementation strategy (with timeframes)• Performance indicators and other success measures• Monitoring and reporting methods for implementing actions • LSPS Review (at least 7-year review)• Community feedback and continuous improvement opportunities (ie. measures the council will take to ensure the LSPS remains responsive, relevant and local) • Assumptions eg any government funding needed / secured.

Mapping Recommendation:Include a structure plan for the LGA depicting key areas and themes, and locations where the priorities and actions are to be implemented.

Indicative sub-maps and illustrative images, graphics, tables etc.

Statements could include finer detailed maps focussing on key initiatives, such as:• localities where land use changes are proposed• areas affected by other major actions• images derived from the strategic housing tool • quotes / images from other community consultation, other documents, aspirational future images etc.


Attachment B - Sample Map

For illustrative purposes only.

Existing rural

Freeway

LGA boundary

Main roads

Rail suburban network

Railway station

Existing parks and public space

Proposed parks and public space

Existing industrial area

Future industrial expansion area

Town centre

Existing medium to high density urban housing

Proposed medium to high density housing

Existing medium to low density suburban housing

Proposed special aviation zone

KEY

Planned precinct

Proposed medium to low density housing

Bike path

13

2

12

1312

6

7

8

9

10

11

4

14

15

5

50% of new housing

3% of new housing

Local Character Statement for Planned Precinct

HOUSING

Town centre revitalisation

Discourage out-of-centre retail

RETAIL

Align infrastructure provision with growth

New social infrastructure

INFRASTRUCTURE

New commercial and innovation hub

Expand existing industrial lands

Protect rural industries

Proposed special aviation zone

EMPLOYMENT

New recreation facilities

Open space remediation

OPEN SPACE

Protect sites in the regional green corridor

Sites subject to environmental management plan

ENVIRONMENT

2

3

1

4

5

6

7

8

9

10

11

12

13

14

15

STRATEGIC PRIORITIES

www.planning.nsw.gov.au


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13.03 CROWN LAND MANAGEMENT ACT - CATEGORISATION AND CLASSIFICATION

File No: Land Use and Planning/Crown Land Author: Shane Wilson - Planning & Development Director

Summary: The Crown Land Management Act 2016 (CLM Act) commenced on 1 July 2018 and as a part of the new requirements Council Crown land managers are required to notify the minister administering the Crown Land Management Act 2016 of the initial categorisation assigned and the subsequent classification. This report considers theses requirements and makes recommendations to ensure the ongoing use of the land are protected.

Recommendation: That Council:

1. Notify the Minister administering the Crown Land Management Act 2016 of the initial categorisation assigned to Crown Land as detailed within the table of this report, in accordance with Section 36 of the Local Government Act 1993.

2. Apply for ministerial consent to classify and manage Crown Land as detailed within this report as operational land under the Local Government Act 1993 or Crown reserves managed by Council in accordance with the Crown Land Management Act 2016.

Comment: FOLLOWING: is the proposed Categorisation/Classification table developed for the Oberon Local Government Area from the requirements of the Crown Lands Management Act 2016. The Crown Land Management Act 2016 (CLM Act) commenced on 1 July 2018, introducing a consolidated, modern piece of legislation to govern the management of Crown land in NSW. As a part of the new requirements Council Crown Land Managers are required to notify the minister administering the Crown Land Management Act 2016 of the initial categorisation assigned to Crown land, as referred to in Section 36 of the Local Government Act 1993. The land is to be categorised as one or more of the following:

a) a natural area, b) a sportsground, c) a park, d) an area of cultural significance, e) general community use.

A review of the Crown land (48 Reserves) that has been dedicated or reserved for Oberon Council management has been undertaken with 43 of them being able to be categorised in accordance with the list above, thus allowing for them to be classified as “Community” land, which can be seen in the table FOLLOWING this report. The remaining five sites are inconsistent with the categories of community land referred to in the LG Act and does not satisfy the guidelines under clauses 102–105 of the Local Government (General) Regulation 2005 (LG Regulation) for categorisation as a natural area, a sportsground, a park or an area of cultural significance. These sites are either emergency service or Council’s water, sewage or waste facilities which by their general use would not be accessible or useable by the community.


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In accordance with Section 3.22 (5) of the CLM Act, the NSW Department of Industry—Lands & Water (the Department) will only issue ministerial consent to manage land as operational where a council manager can demonstrate that either the land:

does not fall within any of the categories for community land under the LG Act, or

could not continue to be used and dealt with as it currently can, if it were required to be used and dealt with as community land.

Where the minister gives written consent to classify land as if it were operational land, the council manager of the land has all the functions that a local council has under the LG Act in relation to operational land. However, council managers cannot sell the land without further ministerial consent nor do anything that contravenes:

any condition of the council’s appointment instrument as a Crown land manager

the Crown Land Management Regulation 2018

any applicable Crown land management rule

any applicable plan of management adopted under Division 3.6 of the CLM Act.

Conclusion Given consideration to the above it is proposed that the 43 sites which fit within category and classification as “Community” in accordance with section 36 of the Local Government Act 1993 be notified to the minister administering the Crown Land Management Act 2016 of the initial categorisation. Application for ministerial consent to classify and manage Crown land as operational land be made for the following sites:

Reserve No

Name Purpose/Use Lots Suburb

190099 JERRONG BUSHFIRE BRIGADE

Rural Services Whole: Lot 89 DP 821867 PALING YARDS

86143 Bush Fire Brigade Purposes

Whole: Lot 239 DP 757050 EDITH

86735 Rubbish Depot Whole: Lot 174 DP 757072 BLACK SPRINGS

9501 OBERON WATER SUPPLY RESERVE

Water Supply Part: Lot 217 DP 757068 OBERON

95820 BURRAGA BUSHFIRE BRIGADE

Bush Fire Brigade

Whole: Lot 6 Section 13 DP 758196, Lot 1 DP 1199287

BURRAGA

Once the categorisation and classification of the above are complete Council will be in the position to commence the drafting of the Plans or Management, which need to be completed by July 2020.

Classification of Crown land managed by Oberon Council

RESERVE_NO RESERVE_NAME PURPOSE LG Act Category

LG Act

Classification LOTS Suburb

1017972 General Cemetery General Community Use Community

Whole: Lot 7017 DP 1032529, Lot 6

DP 1117244 Parish Oberon County

Westmoreland OBERON


Whole: Lot 7007 DP 1024795 Parish

Swatchfield County Westmoreland BLACK SPRINGS



Bolton County Westmoreland O'CONNELL



Kowmung County Westmoreland SHOOTERS HILL



Garrynian County Georgiana

PORTERS

RETREAT

109

OBERON PLANTATION

RESERVE (Oberon

cemetery)

Access To Cemetery;

Plantation General Community Use Community


Oberon County Westmoreland OBERON

41636 Preservation Of Graves General Community Use Community


Crete County Westmoreland ESSINGTON



Thompson County Georgiana BURRAGA

47055 Cemetery General Community Use Community


Werong County Georgiana

MOUNT

WERONG

47612 Public Recreation Park Community


Drogheda County Westmoreland GINGKIN

5893

Extension To Cemetery;

Plantation General Community Use Community


Kowmung County Westmoreland SHOOTERS HILL


6341 Plantation To Cemetery General Community Use Community

Whole: Lots 7302-7303 DP 1140242

Parish Garrynian County Georgiana

PORTERS

RETREAT

63526 Resting Place General Community Use Community


Baring County Westmoreland ESSINGTON



Blenheim County Westmoreland HAZELGROVE



Baring County Westmoreland

WISEMANS

CREEK

78652 GEORGIANA Resting Place General Community Use Community


Wyndham County Georgiana PALING YARDS



Balfour County Westmoreland NORWAY



Balfour County Westmoreland ESSINGTON

90711 Cemetery Purposes General Community Use Community


Burraga County Georgiana ISABELLA

190099

JERRONG BUSHFIRE

BRIGADE Rural Services Emergency Services Operational


Wyndham County Georgiana PALING YARDS

590077 OBERON PARK Public Recreation Park Community

Whole: Lot 228 DP 757068, Lot 1 DP

904155, Lot 7015 DP 1051799, Lots

21-24 DP 1220101 Parish Oberon

County Westmoreland OBERON

590118 SANCHOS HOLE Public Recreation Park Community


Walbrook County Georgiana MOUNT DAVID

64025

OBERON THE REEFS

RESERVE Public Recreation Park Community







68268

OBERON RESTING PLACE

RESERVE Resting Place General Community Use Community



77629

OBERON PUBLIC

BUILDINGS RESERVE Public Buildings General Community Use Community



79014 BURRAGA TIP Rubbish Depot Sanitary purposes Operational


Jeremy County Georgiana BURRAGA

79496

OBERON RESERVOIR

RESERVE Reservoir Water Infrastructure Operational



79502

GOLF CLUB & FISH RIVER

RESERVE Public Recreation Park Community

Whole: Lot 13 DP 757068, Lots 6-7

Section 63 DP 758805, Lot 7307 DP

1141921 Parish Oberon County

Westmoreland OBERON




82735 Children'S Playground Park Community

Whole: Lots 1, 16 DP 204198 Parish



Whole: Lot 7013 DP 1032526, Lot

7013 DP 1032530 Parish Oberon

County Westmoreland OBERON






Vulcan County Westmoreland BLACK SPRINGS

84322

OBERON PUBLIC

RECREATION RESERVE Public Recreation Park Community

Whole: Lots 1-3 Section 63 DP

758805, Lot 7306 DP 1141921

Parish Oberon County

Westmoreland OBERON

86143

Bush Fire Brigade

Purposes Operational


Duckmaloi County Westmoreland EDITH


86679

BLACK SPRINGS PUBLIC

HALL Public Hall General Community Use Community

Whole: Lot 4 Section 3 DP 250080

Parish Swatchfield County

Westmoreland BLACK SPRINGS

86735 Rubbish Depot Sanitary purposes Operational



87079 FLAT ROCK Public Recreation General Community Use Community


Bolton County Westmoreland O'CONNELL



Norway County Westmoreland EDITH

88412

HAZELGROVE PUBLIC



Blenheim County Westmoreland HAZELGROVE

88925

OBERON PUBLIC




89216

OBERON FISH RIVER

TROUT FARM RESERVE Public Recreation Park Community

Whole: Lots 4-5, 7 DP 868216 Parish





89392

OBERON PUBLIC









Duckmaloi County Westmoreland EDITH

9501

OBERON WATER SUPPLY

RESERVE Water Supply Sewage Works Operational

Part: Lot 217 DP 757068 Parish


95820

BURRAGA BUSHFIRE

BRIGADE Bush Fire Brigade Emergency Services Operational

Whole: Lot 6 Section 13 DP 758196,

Lot 1 DP 1199287 Parish Jeremy

County Georgiana BURRAGA


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13.04 COMMUNITY PARTICIPATION PLAN

File No: Environmental Management/Planning Author: Shane Wilson - Planning & Development Director

Summary: This report details the requirement for Community Participation Plans (CPPs) which are a new requirement under the Environmental Planning and Assessment Act 1979 (the Act). A CPP will outline how and when planning authorities engage the community across their planning functions. All applicable NSW planning authorities (including councils) will be required to have the final version of their first CPP published on the NSW Planning Portal by 1 December 2019.

Recommendation: That Council prepare the Community Participation Plan and appended the plan to the existing Community Engagement Framework & Strategy, as detailed within this report.

Comment: FOLLOWING is the current Part H – Notification requirements contained within the Oberon Development Control Plan 2001. Community Participation Plans (CPPs) are a new requirement under the Environmental Planning and Assessment Act 1979 (the Act). A CPP will outline how and when planning authorities engage the community across their planning functions. All applicable NSW planning authorities (including councils) will be required to have the final version of their first CPP published on the NSW Planning Portal by 1 December 2019.

Current arrangement Oberon Council currently outlines the community participation requirements in Part H of the Development Control Plan, which includes information setting out specific exhibition timeframes (sometimes referred to as notification periods) for types for development applications.

The purpose of the CPP is to provide a single document that the community can access that sets out all of council’s community participation requirements under the planning legislation, including all minimum mandatory exhibition timeframes. As such, the expectation is that council will transfer all community participation requirements (sometimes referred to as notification, advertising or submission periods) from development control plans to their CPP or a community engagement strategy prepared to meet the CPP requirement.

Key points

Draft CPPs are required to be exhibited for 28 days with final CPPs published on the NSW Planning Portal by 1 December 2019.

The purpose of a CPP is to provide a single document that clearly states how the community can participate in planning matters. It will combine council’s existing community engagement approach and the minimum public exhibition timeframes of the legislation for planning functions.

The Act gives councils the option to prepare a standalone CPP or include the requirements in a community engagement plan/strategy.

A council’s CPP is required to set out mandatory requirements for community participation by councils for the exercise of their planning functions.


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The CPP should be clear about what is meant by public exhibition, which could be described as:

giving notice to individual land owners / occupiers

determining an appropriate exhibition timeframe

advertising the exhibition notice, including how submissions can be made; and

making documents publicly available

A CPP should include all other non-mandatory community participation commitments including when extended public exhibition will occur or targeted consultation.

A key legal function of the CPP is to inform the community of the different minimum public exhibition timeframes council sets for different types of development applications. The minimum public exhibition period for all development applications (DAs) (except for complying development, State significant development and designated development) is 14 days, unless a council’s CPP identifies a different time-period or states that no public exhibition is required.

To provide transparency to the community councils may choose to set out in their CPP other typical community consultation practices.

To avoid uncertainty in relation to minimum exhibition periods and reduce future amendments required to the CPP, the Department recommends councils include necessary community participation information in their CPP and revoke the community participation requirements from any DCP once the CPP is made.

The Department is aware that there are some inconsistencies in the current framework and are working to identify and have them amended to reflect the legislative intent of the new CPP requirement.

Discussion There are two decisions that need to be made to allow the CPP to be prepared in draft for exhibition, these are: 1. Does Council want to prepare a standalone CPP or include the requirements in the current

Community Engagement Framework & Strategy? It is recommended that the CPP requirements be appended to the existing Community Engagement Framework & Strategy as adopted in April 2019. This will then ensure that all of the consultation requirements for Council are contained in one location and as it is proposed to be an appendix to the plan is also easily extracted to be used by developers and alike. 2. What in addition to the mandatory requirements do Council want included within the CPP? The current DCP sets out several requirements for the type of development and what method of notification is required. It is suggested that this list needs to be reviewed and refined for inclusion into the CPP. Having reviewed the minimum community consultation requirements as detailed above, it’s thought that they are adequate to allow time for people to review and make submission on most developments, without unduly delaying the application process. It is noted that there will be times when additional time will be needed to the complexity of a development application or the level of public interest, in which case we currently either extend the initial period or undertake further consultation. To allow for this type of arrangement it is proposed that details on how and when this is to occur will be included within the CPP.


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The council CPP must include the following as a minimum:

Once the draft CPP is completed it will be reported back to Council for adoption for the purposed of public exhibition for 28 days.

Notes:


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13.05 DEVELOPMENT APPLICATION 10.2019.38.1 – ADDITIONS TO DWELLING & NEW SHED

File No: Property/PO11-59-61 Author: Town Planner, Dylan Furnell

Summary A Development Application has been received for the conversion of an existing shed to a dwelling and a new shed at 61 Carrington Avenue, OBERON. In accordance with Oberon’s Development Control Plan (DCP) 2001 prior to the determination of the Development Application, Council is required to approve a variation to DCP clause C.5.5 – Building Height Plane.

Recommendation That: 1. Council vary Part C.5.5 – Building Height Plane of the Oberon Development Control Plan 2001

associated DA 10.2019.38.1 for proposed conversion of a shed to dwelling and new shed to allow a reduced building height plane on the northern, western and eastern boundaries.

2. A division be called in accordance with Section 375A of the Local Government Act 1993.

Comment FOLLOWING is a copy of the proposed plans. Development Application 10.2019.38.1 was received by council on the 13 June 2019 for a proposed conversion of a shed to a dwelling and a new shed at 61 Carrington Avenue OBERON, located within the R1 – General Residential zone. The proposed conversion of the shed to a dwelling and new shed comply with the Oberon Local Environmental Plan 2013 and the Oberon Development Control Plan 2001 outside of Clause C.5.5 for building height plane. Both the addition to the side of the proposed dwelling and the proposed new shed are inconsistent with the requirement of the building height plane provision. The proposed shed has a wall height of 3.0 metres, which would require a minimum setback on the eastern side of the shed to be 1.5 metres to comply. The proposed setback for the shed is 0.9m to both the west and north boundaries which is inconsistent with this requirement. The proposed addition to the side of the new dwelling has a wall height of 3.3 metres which would ordinarily require a setback to the eastern boundary of 1.8 metres to comply. The proposed setback for the dwelling addition is 1.2 metres which is inconsistent with the control. Whilst the proposal is inconsistent with clause C.5.5 for building height plane it is considered that the reduced setback of buildings are not likely to impact on adjoining properties. Due to the orientation of the site being North-South it is unlikely that a reduction will impact unreasonably on neighbouring properties from an overshadowing perspective to either private open space or north facing windows. The reduced setback of the shed at the rear will also have a reduced impact due to the presence of outbuildings on the neighbouring properties to the west and north which are on or close to the boundary. The Oberon Development Control Plan 2001 (DCP), Part C.5.5 – “Building Height Plane” associated to Residential Development requires:


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The building height plane, in combination with building height limits, forms the maximum building envelope for all residential development except as provided in Clause C5.6 - Exemptions. Council's objectives in this regard are to ensure that a residential development will not significantly:

(a) increase the overshadowing of adjoining properties; (b) reduce the level of privacy enjoyed by adjoining properties; or (c) affect the amenity of the Rural Village

obstruct views from adjacent existing buildings, and that the occupants of the building or buildings will enjoy the optimum use of winter sunlight. In this Clause, a reference to a building or development includes any point on the external walls of the building, but may exclude climate control elements which are of an open character and form part of the landscape treatment of the building. Pergolas, verandahs and lattice walls are examples of such elements.

The applicant, as part of their application, has requested a reduced building height plane setback of 0.9m from the western and northern boundary for the proposed shed. The proposed shed is required to have a boundary setback on the eastern side of 1.5 metres to comply with clause C.5.5. The proposed additions to the shed as part of its conversion to a dwelling is proposed to be setback 1.2 metres from the eastern boundary which would require a setback of 1.8 metres to comply with clause C.5.5. The shed is 3.0 metres in height and has a floor area of 57 square metres with a wall length of 6.2 metres on the impacted western boundary and 9.2 metres on the impacted northern boundary. Both the western and northern neighbours have outbuildings located on or close to the boundary and as such the reduced building height plane in this location is unlikely to unreasonably impact on land owners from overshadowing. The side addition to the proposed dwelling has a floor area of 16 square metres with a wall length of 4 metres along the impacted eastern boundary. The location of the addition to the side of the proposed shed to dwelling conversion is considered not to unreasonably impact the eastern neighbours due to the north-south orientation which will ensure that the proposal will not overshadow the neighbouring dwellings private open space or north facing windows. The reduced building height plane will also not likely impact on the streetscape due to its setback behind the main face of the existing building. It is also important to note that Part C.5.5 has been varied by Council in the past and it is considered that the approval of the reduced building height plane setback can be supported in this instance. Given the nature of the development adjoining landowners were notified with closing date of submissions being 12 July 2019. At the time of writing no submissions have been received. Should submissions be received they will be tabled at the meeting.


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Figure 1: Location of the development site in the context of the locality.

Figure 2: Location of the proposed shed in the north-eastern corner of the site.


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Figure 3: Location of the proposed addition next to the existing shed on the eastern boundary.


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13.06 REVIEWS OF THE LOCAL GOVERNMENT SYSTEM

File No: Government Relations/Local and Regional Liaison Author: Gary Wallace, General Manager

Summary The NSW Government has released a series of reviews of the local government system, which were undertaken by the Independent Pricing and Regulatory Tribunal (IPART).

Recommendation: That:

1. Council note the information contained in the reports.

2. Councillors provide feedback in to the General Manager to form part of a submission one week prior to the deadline for submission to each report.

Comment To support the NSW Government’s long term commitment to a fair and equitable rating system for ratepayers, as well as ensuring local councils have a stable and reliable revenue base so they can continue to independently plan and deliver improved services for their communities into the future, the Government asked the Independent Pricing and Regulatory Tribunal (IPART) to undertake several independent reviews. The purpose of these reviews was to identify ways to strengthen councils by improving their ability to serve the needs of their communities into the future. These reviews focus on areas of government regulation that required detailed consideration, consultation and review. The final reports for these are:

1. Review of the local government rating system,

2. Review of reporting and compliance burdens on local government*, and

3. Review of local government compliance and enforcement*. * Note: The second review focuses on reducing burdens placed on local government by the State. The third review focuses on reducing costs imposed by local government on business and the community. The NSW Government has been considering the reports for some time and a number of the issues raised have now been addressed. However, the full suite of recommendations, if implemented, could substantially change our local government system and impact directly upon communities. Therefore it is important that councils, community members and organisations representing the interests of local government should have the opportunity to fully consider these issues before the Government proceeds with a final response to the reports. The NSW Government is seeking feedback from councils, communities and others, and submissions will be taken into account in finalising the Government’s response to the reviews. The reviews were commissioned to support the NSW Government’s long term commitment to ensuring a fair and equitable rating system, cutting red tape and reducing costs and delays for

https://www.olg.nsw.gov.au/sites/default/files/LGAT/IPART%20-%20Final%20Report%20%E2%80%93%20LG%20Rating%20System.pdf

https://www.olg.nsw.gov.au/sites/default/files/IPART%20-%20Final%20Report%20%E2%80%93%20LG%20Regulatory%20Burdens.pdf

https://www.olg.nsw.gov.au/sites/default/files/LGAT/IPART%20-%20Final%20Report%20%E2%80%93%20LG%20Enforcement.pdf


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business and the community. They address a number of complex issues, including the current structure of the local government rating system, arrangements around rating exemptions and pensioner concessions, and a broad range of matters relating to local government regulation and compliance. IPART’s final reports total approximately 1,000 pages and contain 135 recommendations. The closing dates for submissions have been staggered to allow sufficient time to consider each report individually. They are as follows:

Local Government Rating System – 13 September 2019

Reporting and Compliance Burdens on Local Government – 25 October 2019

Local Government Compliance and Enforcement – 15 November 2019

To help guide consultation, the Office of Local Government has placed a copy of each IPART final report, together with a short Consultation Guide for each report on its website at https://www.olg.nsw.gov.au/strengthening-local-government/ipart-local-government-reports-consultation-2019. This page also features an online feedback form for each review report. A hard copy of the reports can be provided upon request. A number of recommendations in the IPART reports have already been implemented through other reform programs, or are currently the subject of separate consultation. There are also a number of recommendations that the Government has ruled out, because they may have adverse impacts on vulnerable members of the community, affect regional jobs and economies, or substantially increase costs for taxpayers and the broader community. Further consultation is not being undertaken on these recommendations, as indicated in the online feedback form. The Government has also invited IPART to review the costs of conducting local government elections in NSW. IPART is now seeking feedback on its recommended changes to what councils pay for election services provided by the NSW Electoral Commission (NSWEC). IPART’s draft report and other information is available on IPART’s website https://www.ipart.nsw.gov.au/Home/Industries/Local-Government/Reviews/Costs-of-Local-Government-elections/Review-of-costs-of-conducting-local-government-elections The Local Government Act 1993 (the Act) has been amended to extend the timeframes for councils to make a decision on the administration of their September 2020 ordinary elections so that these decisions may be made in light of the outcomes of IPART’s inquiry. Other amendments made to the Act mean that councils are no longer able to administer their own elections. If councils do not enter into an election arrangement with the NSWEC, they must engage an electoral services provider to administer their elections. IPART has invited councils and other interested parties to make a submission to its draft report by 19 July 2019. IPART is due to provide its final report to the Minister for Local Government by Friday 30 August 2019. Under the amendments to the Act, councils must make a decision on the administration of their September 2020 ordinary elections no later than 1 October 2019 and enter into an election arrangement with the NSWEC no later than 1 January 2020. If councils do not enter into an election arrangement with the NSWEC for the administration of their elections, they must engage an electoral services provider to administer their elections.

https://www.olg.nsw.gov.au/strengthening-local-government/ipart-local-government-reports-consultation-2019

https://www.olg.nsw.gov.au/strengthening-local-government/ipart-local-government-reports-consultation-2019

https://www.ipart.nsw.gov.au/Home/Industries/Local-Government/Reviews/Costs-of-Local-Government-elections/Review-of-costs-of-conducting-local-government-elections

https://www.ipart.nsw.gov.au/Home/Industries/Local-Government/Reviews/Costs-of-Local-Government-elections/Review-of-costs-of-conducting-local-government-elections


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As previously advised the new preference counting rules that come into effect at the next council elections mean that it will no longer be possible for votes to be manually counted making it impossible for councils to administer their own elections without the assistance of an expert electoral services provider (either the NSWEC or a commercial provider). Key points Among other things, IPART is recommending that councils meet the “efficient” costs of

contestable election services provided by the NSWEC on the following basis:

o the direct costs of contestable services are allocated to individual client councils

o indirect costs of contestable services are allocated to all client councils, mostly on a per-elector basis

o the NSW Government pays for non-contestable election services (because no mechanism exists to charge for these services), with the exception of ‘enrolment’ activities (e.g. the provision of a paper or electronic copy of the residential roll to councils) - these should continue to be paid for by both client and non-client councils.

Other recommended reforms include:

o the mandatory unbundling, component pricing and offering of the NSWEC’s individual local government election services, with the NSWEC providing binding quotes for each individual election service

o the establishment of independent regulatory oversight of the performance of all providers

o reducing the period before an election by which a council has to resolve to engage the NSWEC from 18 months to 9 months

o provision of assistance to councils to further develop their election management capabilities through a training program delivered by OLG

o legislative change to ensure that a council’s general manager becomes responsible for producing a valid election result if and when the council ceases to engage the NSWEC for all election services.

In addition the Office of Local Government is also developing template policies on social media use and councillor/staff interactions following the recent adoption of the new Model Code of Conduct for Local Council’s in NSW. The template policies will be designed to be policies that incorporate and reflect best practice in the sector using a “best of breed” approach to existing council policies. The template policies will not be mandatory and councils will be free to choose whether to use them or to adapt them for their own purpose. If adopted, the policies will operate to supplement the provisions of council’s adopted code of conduct. The Office of Local Government is inviting Council’s to identify other template governance policies they would like OLG to develop. To assist in the development of template policies, OLG is seeking the following from councils:

o copies of or links to councils’ policies on social media use;

o copies of or links to councils’ councillor/staff interaction policies; and

o suggestions on what issues and behaviours should be addressed in each of the template policies.


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OLG is also inviting submissions from councils on what other template governance policies they would like to see OLG develop for their use and should be made by COB Friday 26 July 2019. Oberon Council will be formulating a response to the reports and is seeking feedback from Councillors one week prior to the closing date for submissions for each report to contribute to the response. All feedback should be directed to the General Manager and will be consolidated into an overall response from Oberon Council.

Notes:


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14. REPORTS FOR INFORMATION

14.01 MONTHLY ACTIVITY REPORT – GENERAL MANAGER

File No: Governance/Meetings/Ordinary Author: Gary Wallace, General Manager

Summary This report item summarises the main activity by the General Manager since the June 2019 Council Meeting. Items include Human Resources, Workplace Health & Safety, Community Activity, Regional Issues, Executive Management Team Meetings and planned activities.

Recommendation: That report item 14.01 is received as information.

Commentary 1. PLANNED ACTIVITY FOR JULY AND AUGUST COMMUNITY STRATEGIC PLAN REVIEW – With the new Community Strategic Plan and associated documents now in place work on developing how actions from the first year will be implemented. Work will continue on developing protocol for including actions from the adopted Plan into reports thus allowing Council and the community to clearly identify where items reported to Council sit within the adopted CSP. SIGNAGE STRATEGY – The final round of community engagement is now been undertaken in relation to progressing the branding and signage piece of work that is associated with a grant from the NSW State Government. A whole of LGA signage project will follow the logo and tagline endorsement. LAND DEVELOPMENTS – Work continues on promoting the sale of Industrial land in the stage 1 area. Work on progressing Stage 2 development continues is being prepared for grant funding should an appropriate funding source become available. Other lots have been offered for sale in accordance with Council’s previous resolution. Staff continue to work with proponents in this area. UNRATABLE LANDS – in line with previous reports from the Mayor work continues on developing a strategy of leveraging the State Government for the rating of unrateable land or something that addresses the current situation. We have been working with WRI Consultants to establish a Scope of Works that highlights the need to have this issue addressed. In a Media Release from the Deputy Premier it seems that the work undertaken in this area is gathering support from the current State Government. As part of their election promise it has been outlined that a category for roads affected by forest activity is being promised. This could have significant benefits to Council given the significant production currently being proposed by Forests NSW. Given this commitment was made upon re-election and our returning local member has now been given the Regional Roads Ministerial it is considered another positive in trying to provide some equity in this area. Both the Mayor and General Manager met the Minister when they attend the first meeting in Sydney as part of the Central NSW Joint Organisation meeting. It was indicated at that meeting that the first of the roll out of monies and information will commence in early September.


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ECONOMIC DEVELOPMENT STRATEGY – Council has been advised that the Regional Economic Development Strategy between Oberon and Bathurst has now been endorsed by the NSW State Government. Council will be required to provide links to this document when applying for grant funds relating to the Growing Local Economies fund. Council will recall its continued concern with the document which is disappointing. From the document data has been collected that will allow Council to embark on producing its own local strategy for economic development as it currently exists. This will progress in the coming months. 2. ACTIONING COUNCIL DECISIONS Following each Council Meeting the General Manager and Directors review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager.

Minute Number Summary/Progress

15 August 2017 ORDINARY COUNCIL MEETING

32 150817

Land Sale – Operational Land Abercrombie Road

1. Council determine the sale of 2.1267ha of road reserve fronting 1300 Abercrombie Road, Oberon.

2. Council determine an appropriate price for the sale of the land in accordance with the valuation of OPTEON Group Pty Ltd.

3. The General Manager and Mayor be delegated authority to sign relevant legal documents associated with the transfer of the land.

Action: In Progress

Reported to November Ordinary Meeting

Contract exchanged and signed, awaiting LPI sign off.

Matter ongoing

20 March 2018 ORDINARY COUNCIL MEETING

37 200318

Expression of Interest – Land Matter

That Council delegate to the Mayor and General Manager the authority to engage with the proponent pertaining to the land swap and report back to Council any additional information provided after initial contact. Contact made with Borg representative. Meeting to follow. Initial meeting held. Actions to be considered by all parties. Council has progressed its requirements. A contractor has now been engaged to prepare a cost analysis for a potential project. The design and associated documentation has been completed, with full review to occur in the coming weeks. Plans are now undergoing community consultation. Consultation closes 31 January 2019 GM and Mayor meeting with Borg representations on 14 February to discuss submissions and next steps. Nothing further will occur without an additional resolution of Council. Meeting with State Government allocated $2,000,000 in incubator funds if


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re-elected. Matter reported to May Ordinary Meeting as part of Confidential Report. Council resolved at the May Ordinary Meeting that Council together with Borg develop a Memorandum of Understanding (MOU) outlining the obligations of each party in the development of the new Oberon Sports Facility in accordance with the report. Further actions in relation to this matter included in Planning & Development Director Status Report.

Matter ongoing

15 May 2018 ORDINARY COUNCIL MEETING

16 150518

Oberon Bicentennial Tapestries

That Council provide $1,000 from the General Fund to undertake repairs to the Oberon Bicentennial Tapestries. Cleaning and repair currently in progress.

Matter ongoing

31 150518

Purchase of Land O’Connell

1. Council reconsider the delegation granted the General Manager with respect to negotiations related to land purchases for a recreation ground at O'Connell.

2. Necessary funds be sourced from land bank reserves.

Matter ongoing


05 190319

Tree Policy

That Oberon Council develop a tree policy. Council staff will workshop the policy requirements and bring back a report to Council with a number of options to progress this policy.

Matter ongoing

22 190319

Code of Meeting Practice

1. Place the Draft Model Code of Meeting Practice on public exhibition from Thursday 21 March 2019 to Thursday 2 May 2019 and submissions be invited to Council during that period:

2. If no submissions are received within the exhibition period the policies be adopted as presented.

Document on exhibition until 13 May 2019 Draft will be tabled at June Ordinary Meeting Code of Meeting Practice adopted June 2019 Matter closed


14 210519

Water Usage – Drought Assistance

That Council note the continued take up of the drought assistance (water usage) program and extend the assistance to rural and non residential ratepayers through potable drinking water, for use only within the Oberon Local Government area, at a rate of $0.55 cents per kilolitre reduced from the standard residential rate of $2.92 for a further three month period with monthly monitoring of its use.

Matter ongoing

15 210519

Community Branding Strategy

That Council endorse the first draft of the Community Branding Strategy and place on Public Exhibition until 14 June 2019.


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Oberon tagline adopted by Council. Logo options are on exhibition until end of July 2019

Matter ongoing

18 June 2019 ORDINARY COUNCIL MEETING

04 180619

Emergency Services Levy

1. Oberon Council supports Local Government NSW’s calls for:

The NSW Government to cover the initial additional $19m increase to local governments for the first year and

The NSW Government to work with NSW local governments to redesign the funding Model for the scheme to ensure fairness into the future.

2. Requests that the Mayor write to the NSW Premier and NSW Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and the local state member to:

Call upon the NSW Government to fund the twelve months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated.

Highlight that councils were not warned of the increased cost until May 2019, despite the new laws being passed in November 2018.

Explain that the poor planning and implementation of the increase is inconsistent with the Government’s commitment to work in partnership with the Local Government sector.

Request the NSW Government work with local governments to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future.

3. Copy the letter to Local Government NSW. Letters sent Matter closed

18 180619

Code of Meeting Practice

That Council adopt the draft Model Code of Meeting Practice including the addition of clauses 11.11 and 20.24 and removing 11.6 – 11.9 and clause 11.13 to allow recording of votes against council decisions and noting the requirement to include the adopted method of webcasting council meetings. Code adopted Matter closed

19 180619

Policy Review – Water Restrictions

That Council adopt the amended Water Restrictions Policy 4401 as presented. Policy updated Matter closed

25 June 2019 EXTRAORDINARY MEETING

03 250619

Branding Strategy

1. Council endorse the second and final phase of the Community Branding Strategy.

2. Council indicate a preference for the two logo’s as presented.

3. Council place on public exhibition the two logos identified for community feedback.

4. Council endorse the tag line ‘Oberon – more than you imagine’ to both the proposed logos and as a Vision Statement within the 2040 Community Strategic Plan.

1-4 enacted. Report to be tabled at August meeting

Matter ongoing


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07 250619

Oberon Event Opportunities

1. Council ‘in principle’ support the concept in line with its December 2018 resolution and provide a funding report back to the July Ordinary meeting.

2. That Council delegate to the General Manager the authority to facilitate the destination hosting rights in accordance with the information outlined within the report.

Report supplied to July meeting

Matter ongoing

With respect to outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the Directors on at least a monthly basis. If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator. 3. HUMAN RESOURCES a) Employee Record

Month Employee Separation

New Employee

P P T Casual Full Time

Salary Total

April 2 0 8 5 63 1 77

June 1 0 8 5 62 1 76

July 0 1 7 5 63 1 77**

**One contractor Acting CFO is not included in the above totals. b) Recruitment

The position of truck driver is currently being advertised.

The position of Water/Waste Water Operator is currently being advertised.

Technical Services are finalising other positions from the proposed structure changes and will be advertised once position descriptions and duties have been completed. c) Performance Development

The Performance Appraisals are now with the various Directors/Managers for discussion with all staff. d) Training

In July another round of staff will attend First Aid training. This is being conducted under Smart and Skilled funded training. Chain of Responsibility training and preliminary audit of Council’s procedures/policies and documentation has been completed by an external organisation with a report due back on the findings by next month. e) Work Experience

Council has confirmed a placement of a local student in September for our Workshop area. f) Other HR Matters

(i) Indoor staff clothing order, the largest order for several years has arrived just in time for winter.


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(ii) Industrial Relations matter – seeking clarification on work capacity of long-term staff that has not attended work and liaising with StateCover on this matter.

(iii) Completion of audit of KPI’s on all Position Descriptions and step increases provided.

(iv) Discussion with staff and LG NSW, regarding the Award allowance for on-call has taken place recently. This was also raised at recent USU delegate meetings.

4. TOURISM & ECONOMIC DEVELOPMENT ACTIVITIES Tourism Promotion Field to Forest festival was selected as a finalist in the Regional Tourism Awards. The inaugural event held in April 2019 was recognised for its achievements and will go up against other finalists in the Festivals and Events Category at the Regional Tourism Awards in Dubbo on 27 July. Oberon LGA is included in the large Destination Country and Outback Tourism Zone, which covers approximately 60% of the state stretching from Broken Hill in the West to Tenterfield in the North. TEDM hosted a media visit from Sydney Weekender who filmed in the Oberon region on 18 and 19 June. The itinerary saw Mike Whitney (Host) visit a number of local businesses, attractions and accommodation providers. The show is scheduled to air on Sunday 28 July.

a) Social Media – Facebook

Month Likes Followers Growth (Followers)

People Reached

January 2019 2,019 2,040 6% 44,267

February 2019 2,055 2,079 2% 29,610

March 2019 2,161 2,190 5% 83,906

April 2019 2,235 2,267 4% 63,972

May 2019 2,304 2,337 3% 21,906

June 2019 2,482 2,518 8% 55,834

b) Instagram – @visitoberon

Month Followers Posts Growth (Followers)

January 62 6 -

February 88 11 42%

March 107 10 22%

April 129 14 21%

May 135 8 4%

June 147 7 9%

Development

TEDM worked in conjunction with Brijid Media to deliver the final version of the Community Branding Strategy. The branding strategy proposed the new tagline “More than you Imagine” which takes inspiration from Oberon’s naming link with Shakespeare. The report also included two modified logos, which were developed after compilation and evaluation of all of the community feedback. The 2 logos have been put to residents for a vote via the following link- https://www.surveymonkey.com/r/ZCZ9STK

https://www.surveymonkey.com/r/ZCZ9STK


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Work has commenced on logistics and marketing for the upcoming Oberon Outdoor Week (2 – 10 Nov). Staff are aiming to deliver 4 key events as part of the Outdoor Festival with an expanded fishing competition, and new Heritage tours and Running events. Logistics include ongoing liaison with partners and development of the event and marketing plans. OOW will be launched in mid July.

5. EXECUTIVE SUPPORT Council Page in the Oberon Review was prepared each week during June with advertising and information. Advertising included the Mayoral Column and articles including Public Exhibition-Draft Community Branding Strategy, Proposed Road Closing Under Section 38B Roads Act 1993, Public Exhibition Operational Plan 2019-20, Public Exhibition Proposed Grandstand at Oberon Recreation Ground, Level 2 Water Restrictions Now Apply in Oberon, Determinations-May 2019, Public Notice-Road Naming Submissions Invited and Snap Send Solve. Council Website and Council Facebook Page updated with media releases and relevant articles. “Good News Week” newsletters were issued to Councillors and staff on 7, 14, 21 and 28 June 2019. 6. COMMUNITY ACTIVITY, REGIONAL ISSUES and OTHER MEETINGS

(JUNE – JULY 2019) The following is a summary of meetings attended by the General Manager. 12 Jun Paul Tindal, Mass Management re Chain of Responsibility (CoR)

12 Jun Pat Bird update legal matters

13 Jun Linda Mason & Fallon Gray, Western Region Primary Health Network re Oberon Health Profile

13 Jun Central Tablelands Alliance Internal Audit Committee Meeting

13 Jun Abercrombie River – joint inspection of new bridge works with Member for Goulburn Wendy Tuckerman MP and the Mayor and General Manager of Upper Lachlan Shire Council

14 Jun Meredith Macpherson, Central NSW Joint Organisation re water security matters

17 Jun Induction Bill Gleeson-Barker, WHS/Risk Manager

18 Jun Ordinary Council Meeting

19 Jun Meet and greet with Sydney Weekender

19 Jun Sean Mooney & Pat Bird

24 Jun Ray Pemberton re dog issue

25 Jun Extraordinary Council Meeting

26 Jun Bathurst Mayoral Civic Reception to welcome the Yangquan City Delegates from China

27 Jun Department of Premier and Cabinet Local Council and Infrastructure Delivery Workshop, Sydney

28 Jun Central NSW JO Board Meeting via Teleconference

1 Jul Mary David, Ray White Emms Mooney – ongoing development opportunities

3 Jul Clr Lyon & Mavis Freir regarding the establishment of an Indigenous Garden at The Common


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3 Jul Pat Bird re legal matters

4 Jul Shane Reece, United Services Union

4 Jul Meet with Paul Toole MP with Mayor

4 Jul Community Services Committee Meeting

8 Jul Common Master Plan Meeting

9 Jul Business Continuity Desktop Assessment

9 Jul EMT Discussion re Grants Matrix

9 Jul Councillor Informal Briefing Session

Notes:


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14.02 MONTHLY ACTIVITY REPORT – PLANNING & DEVELOPMENT

File No: Governance/Meetings/Ordinary Author: Shane Wilson, Planning and Development Director

Summary This report item summarises the main activity in the Planning and Development Department since the June 2019 Council Meeting.


Commentary 1. PLANNED ACTIVITY FOR JULY AND AUGUST COMPLIANCE – work continues to investigate compliance issues in development activity and building control matters when they arise, with further incidents of non-compliance with development consent occurring which is likely to result in penalty notices being issued. The legal matter between Oberon Council and Kiangatha Holdings saw the initial hearing on the 25 June 2019 in the Land & Environment Court with Chief Judge Mr Justice Preston hearing the matter. Orders were made in relation to the matter, with a further hearing being set down for December 2019. STRATEGIC PLANNING – The planning proposal to rezone open space, public reserves and parks to an RE1 Public Recreation zone are now with Planning NSW, with the gazettal expected to occur in the near future. The current Development Control Plan has been redrafted and is being reviewed by staff, it is proposed that a Councillor workshop to review the document will be set in the near future prior to it being present for further consultation with the community. PROJECTS – Tender has been called for the construction of the Independent Living Units and quotes for the Indoor Fitness Centre components are being sought. The covered Grandstand at the Recreation Ground has completed its public exhibition, with no submission shaving been received during the period. 2. ACTIONING COUNCIL DECISIONS Following each Council Meeting the General Manager and Directors review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager.

Minute Number Action Taken


12 200318 Heritage Committee Meeting

1. Council support the potential listing of the Local Heritage listing of the Chimney Stack at Burraga through normal process unless the item is of immediate threat of loss.

NSW Heritage trust are currently finalising the listing of the


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Burraga chimney, with Council’s listing to follow. Matters ongoing

17 April 2018 ORDINARY COUNCIL MEETING

30 170418 Oberon Independent Living Units

That Council: 1. Select Option C as the preferred concept design option that

will be progressed to full design. 2. Nominate the Open tendering method as prescribed in

accordance with Clause 166(a) of the Local Government Regulation 2005 for the Construction of the units and associated works for tender T2018/3.

DA approved and the tender called. Matter ongoing

21 August 2018 ORDINARY COUNCIL MEETING

04 210818 Garages at Balfour Street Self Care Units

Council investigate the installation of more garages at Balfour Street Self Care Units, in particular consider the needs of the residents, the location and costing and provide a report back to the September Ordinary Meeting. Due to tenancy changes, a further review of the need is being undertaken with a report to be presented to the August meeting.

Matter ongoing

19 February 2019 ORDINARY COUNCIL MEETING

04 190219

Planning Proposal – 2519 O’Connell Road

That Council withdraw support for the planning proposal and authorise the General Manager to advise Planning and Environment of that decision and that Council undertake a complete LUS within the next three years to be completed by February 2022. Planning and the applicant advised of the decision, awaiting further advice from Planning. Funding allocated for the LUS.

Matter ongoing

10 190219

Planning Proposal (Pp_2017_Obero_001_00) Re1 & Re2 Public Recreation Zone

1. Council endorse the Planning Proposal PP_2017_OBERO_001_00 (as amended) as exhibited to the community.

2. Authorise the General Manager to request Department of Planning and Environment that the amendment 6 of the Oberon Local Environmental Plan 2013 be drafted and made.

Request made for the drafting, Gazettal pending. Matter ongoing

11 190219

68 Dart Street, Oberon

That Council approve an allocation of $40,000 from the land development reserve to undertake the required works as detailed within this report. Works being undertaken and expected ready for leasing in a few weeks.

Matter ongoing

27 190219

Land Purchase Cnr Abercrombie Road & Campbells River Road, Black Springs

That Council defer any decision of the sale of the land parcel on the Corner of Abercrombie and Campbell’s River Road, to allow all parties who submitted an offer to present further details of their proposals to Council, after which a further report will be presented.


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Letters sent to all parties, with a report to be presented to the May meeting.

Matter ongoing

16 April 2019 ORDINARY COUNCIL MEETING

05 160419

DA 10.2019.6.1 – Camping Ground

That Council defer a decision in relation to the development until such times that an onsite inspection is carried out and a further report is tabled to May meeting advising status of road access and ongoing amenity issues in relation to DA 10.2015.83.1 Tourist Facility Function Centre. The applicant has requested that the site inspection be deferred until June 2019. Assessment against the existing Development application being undertaken, with report to be tabled at the June meeting. Application has been withdrawn, with a report in relation to the current consents to be submitted to the August meeting.

Matter ongoing


07 210519

Oberon Dog Off Leash Area

That the matter be deferred pending consideration of alternate locations including the Amphitheatre at the Oberon Dam, Buckley Crescent Park land and the land to the northern side of the entrance to the Oberon Tip and a further report be bought back to Council.

Alternate locations being considered.

Matter ongoing

32 210519

Oberon Sports Complex

That Council together with Borg develop a Memorandum of Understanding (MOU) outlining the obligations of each party in the development of the new Oberon Sports Facility in accordance with the report.

Meeting being arranged


13 180619

Development Application 10.2019.19.1

1. Council approve Development Application 10.2019.19.1 for Soil Extraction (Extractive Industry) at PLT 33 in DP 1228591, being known as 26 Endeavour Street OBERON in accordance with Section 4.16 of the Environmental Planning and Assessment Act 1979 and conditions contained within this report, for the following reasons:

Impacts to residential dwellings in the locality are manageable and reasonable and should not impact on the general quality of living.

Negative environmental impacts to biodiversity, waterways, riparian lands and aboriginal heritage are not likely. Remediation of the land will ensure that long term impacts to the subject site will not occur

The development is permissible in both the RU1 – Primary Production Zone and the IN1 – General Residential Zone.

The development meets the controls within the


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Oberon Local Environmental Plan 2013 and the Oberon Development Control Plan 2001.

2. That council amend condition two within the report to require a Site Rehabilitation Management Plan to be submitted within six months of the date of consent. The plan must demonstrate to Councils satisfaction how and when the extraction site will be rehabilitated to a standard to allow ongoing and complimentary use of the land.

14 180619

Development Application 10.2019.31.1

Council vary Part C.5.5 – Building Height Plane of the Oberon Development Control Plan 2001 associated DA 10.2019.31.1 for proposed additions to the existing dwelling and new shed with eastern side boundary setbacks of 0.9m.

Consent issued

With respect to outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the Directors on at least a monthly basis. If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator.

3. PLANNING AND DEVELOPMENT MATTERS

DETERMINATIONS – June 2019

18.2019.4.1 Carport 203 Junction Road DUCKMALOI NSW 2787

10.2019.11.1 19.2019.8.1

Dual Occupancy and On Site Waste Water

262 Faugha-Ballaugha Road OBERON NSW 2787

10.2019.8.1 11.2019.8.1 19.2019.6.1

Use of Existing Building as a Dwelling and On Site Waste Water

252 McKeon’s Creek Road EDITH NSW 2787

10.2017.22.2 Modification of Development Application 10.2017.22.1 Dual Occupancy

1161 Mutton Falls Road O'CONNELL NSW 2795

10.2019.19.1 Soil Extraction (Extractive Industry)

26 Endeavour Street OBERON NSW 2787

10.2019.30.1 19.2019.14.1

New Dwelling and On Site Waste Water and Consolidation of lots and Right of Carriage Way

641 Mount David Road MOUNT DAVID NSW 2795

10.2019.36.1 11.2019.36.1

Shed 20 Pilarcik Lane OBERON NSW 2787

10.2018.15.2 11.2018.15.2

Modification of Development Application 10.2018.15.1 Dwelling

1756 Mutton Falls Road O'CONNELL NSW 2795

10.2018.53.2 11.2018.53.2

Modification of Development 10.2018.53.1 Dual Occupancy

927 Lowes Mount Road OBERON NSW 2787


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Total fees for Applications during June 2019 were $16,070. The year to date income is $149,256 which is 150.76% of the total income ($99,000) estimated. Copies of determinations are available for inspection at Council’s Administration Centre. Applications for the calendar year are being provided in a table form to give an outline of applications being lodged against those of the previous year.

CERTIFICATES ISSUED During the Conveyancing process, normally as part of the sale of a property, various Certificates are applied for by Solicitors, Real Estate Agents or by the public. In June 2019 the following Certificates were issued:

CERTIFICATES – June 2019

SECTION 10.7 PLANNING CERTIFICATES

Environmental Planning and Assessment Act, 1979

19

SECTION 735A CERTIFICATES AS TO NOTICES

Local Government Act, 1993.

7

SECTION 121ZP CERTIFICATES AS TO ORDERS


4

SECTION 6.26 BUILDING CERTIFICATES


1

Certificates for the calendar year are being provided in a table form to give an outline of certificates being lodged against those of the previous year.

0

5

10

15

20

25

30

35

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Nu

mb

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of

app

licat

ion

s

Month

Number of Applications Lodged

2019 Applications

2018 Applications


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OBERON ANIMAL POUND The following are details of activity at the Animal Pound in June 2019.

05

101520253035404550

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Certificates for 2019

Sec 6.26

121ZP

735A

Sec 10.7

Total certificates 2018

0

5

10

15

20

25

30

35

40

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Nu

mb

er

of

An

imal

s

Month

Number of Cats and Dogs impounded 2019

2019 Carried Over

2019 Dogs

2019 Cats

2018 Cats & Dogstotal


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DOG DECLARATIONS– June 2019

Notice of Intention to Declare a Dog Dangerous 0

Notice to Declare a Dog Dangerous 0

Notice of Intention to Declare a Dog Menacing 0

Notice to Declare a Dog Menacing 0

Notice of Intention to Declare a Dog Nuisance 0

Notice to Declare a Dog Nuisance 0

MISCELLANEOUS MATTERS Various inspections, including building inspections, health inspections, environmental inspections and complaints were conducted during June 2019.

TYPE OF INSPECTIONS June 2019

Building Inspections 29

Food Inspections 39

Environmental Inspections (Air, Noise and Water Pollution) 0

Subdivisions Certificate Inspections 1

Complaints (Including Animal Control) 5

Building Maintenance Inspections 20

Notes:


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14.03 MONTHLY ACTIVITY REPORT – TECHNICAL SERVICES

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Technical Services Director

Summary This report provides a summary of the completed works for June 2019 and proposed works in the Technical Services area for the month of July 2019.

Recommendation: That report item 14.03 be received as information.

Comment 1. UPCOMING/PLANNED WORKS The following capital project works will continue during the month of July 2019. Abercrombie Bridge & Road Realignment Project – The bridge structure is now complete. The river bed has been cleared and opened up immediately down stream which will improve the flow of the river in periods of high flow. Work is continuing on the construction of the approaches. The recent weather has delayed progress and caused significant issues with the moisture content of the pavement. Unfortunately this has delayed opening to traffic due to the soft pavement. With no sunlight, continued heavy frost and the occasional shower, the outlook is not favourable nor likely to improve without technical intervention. Arrangements are now in hand to stabilise the top 200mm layer which should allow the new road to be opened to traffic at which point the old bridge can be removed and return the old road to its natural state. Assuming that traffic can be transferred next week, it is anticipated that all works will be completed by Friday 19 July 2019. Kerb & Gutter Construction - Notices have been sent to residents affected by the proposed new kerb and gutter works. Works have now commenced of the roadworks component of the project within the removal of the grass shoulders and the laying of new gravels. Level adjustment has been completed. Unfortunately the contractor engaged to lay the kerb suffered a setback wherein the Contractors machine was involved in a traffic accident and damaged. Repairs to the machine are currently underway after which the work will be completed. The funding allocation for this work will be carried into 2019/2020. Black Springs Toilet and Internal Amenity Upgrade – Work has commenced on the refurbishment of the toilet block located adjacent to the tennis courts. Internal painting has been completed and the laying of floor tiles has commenced. Council staff are undertaking all of the grant funded works totalling $4,295.


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2. ACTIONING COUNCIL DECISIONS The actions resulting from previous Council Meetings to be undertaken by the Technical Services Director are summarised as follows:

20 February 2018 ORDINARY COUNCIL MEETING

15 200218

Dog Rocks Road Compulsory Acquisition of Forestry Corporation NSW Land

1. Council authorise the compulsory acquisition of the land shown within the attached Deposited Plan (DP 1235365) Lot 101 1.055Ha to be purchased and consolidate into the existing Dog Rocks Road as additional Road Reserve.

2. Council authorise an application to be made to the Minister for the Compulsory Acquisition of the land.

3. Council agree to the terms and conditions of the ‘Memorandum of Understanding’ between the Forestry Corporation of New South Wales and Oberon Council dated 23 December 2016.

4. That the General Manager be duly authorised to execute legal documents on Councils behalf for the purchase and transfer of this compulsory land acquisition.

5. Oberon Council pay Forestry Corporation NSW the amount of $2,900.00 for the transfer of land to Oberon Council, in accordance with the licenced valuation completed by Opteon 22 March 2017.

6. That Council puts survey marks on each corner to highlight the concerned area.

Matter ongoing. Awaiting further information.

17 July 2018 ORDINARY COUNCIL MEETING

15 170718

Oberon Street Upgrade and Beautification Working Party

1. Council Establish a working party consisting of Councillors and Council Staff, to develop ideas for Oberon Streets and make recommendations to Council in regards to the proposed amenity, improvements to the existing area.

2. Upon investigation a report be submitted to Council outlining costs for improvements recommended for further consideration.

Matter ongoing, currently seeking options to rejuvenate Oberon St Footpaths.

14 161018

East Oberon Sewerage Inspections

That Council: 1. Receive the Assessment of Public Health & Environmental Impacts

from Current Sewage Disposal Practises at East Oberon Report, and

2. Defer the future direction of the East Oberon reticulated sewerage project pending further clarification around grant funding.

Matter ongoing

20 NOVEMBER 2018 ORDINARY COUNCIL MEETING

13 201118

Future of East Oberon Sewerage Project

1. Until Council received instruction as to the funding allocation for the entire project any decision for the Oberon East Sewerage Project development be deferred.

2. No further expenditure be undertaken on the Oberon East Sewerage Project until a decision is made regarding the project.

3. Council adopt proposed design flow projections for Oberon STP. Matter ongoing


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19 FEBRUARY 2019 ORDINARY COUNCIL MEETING

13 190219

Bitumen Sealing 1 – 2km of Council’s Local Road Network

1. Council redistribute $160,000 from the 2018/19 Special Rate Variation from the Campbell’s River Road project to assist in providing 1-2kms of additional bitumen seal to Beaconsfield Road.

2. Council redistribute $240,000 from the Campbell’s River Road project back into the Section 94 Rural Roads fund.

3. Council actively seek a deputation to both the Minster for Forestry and the Local Federal Member for Calare to provide a brief on the impact heavy vehicles are continuing to have on Campbell’s River Road given the substantial amount of heavy vehicle activity utilising the road. Matter ongoing

14 190219

Roadside Vegetation Management Plan

That Council place the draft Roadside Vegetation Management Plan on public exhibition for a period of 30 days after which, a further report be submitted to Council outlining submissions and seeking formal endorsement.

Matter ongoing

12 MARCH 2019 WORKS COMMITTEE MEETING

02 190312

Chain of Responsibility

1. That Council note its responsibility in the ownership and operation of Heavy Vehicles.

2. That Council endorse interaction and liaison with staff as to the most appropriate means for implementing the NHVR legislation and the chain of responsibilities associated with the NHVL.

3. That a report be provided to Council outlining options for delivery of training NHVR the responsibility for the ownership and operation of Heavy Vehicles. The developments of options must include consultation with affected staff.

Matter In Progress

03 120319

Kerb and Gutter Works Program

1. Council adopt the 5 year rolling capital works program for kerb & gutter improvement work as listed in this report, commencing from the 2019/2020 financial year.

2. Council allocate $66,000 of funding to complete 548 lineal meters of

kerb and gutter in Curtis Street (Ross St to Earl St. North side) be funded from Councils 2019/2020 ‘Town Improvements’ Program.

Matter In Progress

05 120919

Council Public Toilet Review

The Council seek consultation with the Black Springs Community Association in relation to the Black Springs toilet facility. Funding now available work to proceed - Matter in Progress

07 120913

Smart Water Network Metering

1. The Smart Water Network Metering report be received as information.

2. That Council commence investigation options on the available smart water metering devices and provide a presentation on features and options for upgrading the Oberon water reticulation to smart metering.

Presentation to be arranged TBA - Matter in Progress


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19 MARCH 2019 ORDINARY COUNCIL MEETING

18 190319

Road Closure Corner Beaconsfield and Abercrombie Roads

1. Council approve to proceed in accordance with Section 38A of the Roads Act 1993 to close as a public road Lot 20 (Public Road) as shown in the Plan for First Title Creation and Road Closing.

2. Upon road closure the Land is to be classified operational land; and

3. The General Manager is to be delegated authority to undertake the notification process required under Section 38 of the Roads Act 1993.

Matter in Progress

19 190319

Location of RV Dump Point and Tourism Services Hub

1. Council endorse the relocation of the proposed RV Dump Point and facility to the new location on the south western corner of North & Albion Street, Oberon.

2. Council endorse the new proposed location for a Tesla Destination

Charging Station to be located at the rear (eastern side) of the Visitor Information Centre in Ross Street.

Matter in Progress

33 190319

Project Management – Oberon Sewerage Projects

1. Council continue with the professional project management services of WaterOz for Councils sewerage projects up to 30 September 2019.

2. Council Director Technical Services undertake a second project management performance assessment in June 2019.

Matter in Progress

16 APRIL 2019 ORDINARY COUNCIL MEETING

14 160419

Compliance with Heavy Vehicle Legislation

1. Council allocate funding from the 2018/2019 Plant Program of $10,800 including travel and accommodation for engagement of Mass Management to complete a gap analysis, training and recommend policies and procedures in relation to the compliance with the Heavy Vehicle Legislation as required under the Act.

2. Council also agree that Mass Management meet with sub

contractors to present current CoR requirements and tools and to create an acknowledgement process and sign off with sub contractors.

Matter in Progress

15 160419

Drought Communities Program – O’Connell Footpath

That Council accept the changes to the original scope of works and proceed with the construction of two timber pedestrian bridges and footpath construction from the O’Connell Hotel to the O’Connell Cafe as the first stage of implementation of the O’Connell Pedestrian footpath project. Matter in Progress

26 160419

Road Closure – Portions of Edith Road

1. Council approve the revised proposal to close those parts of public road located on Edith Road shown as Lot 1 and Lot 2 (Land) in the Plan for First Title Creation and Road Closing pursuant to section 38A of the Roads Act 1993 (NSW);

2. That upon closure the Land be classified as operational land;

3. That upon closure, Council approve the sale of those parts of public road located on Edith Road shown as Lot 1 and Lot 2 in the


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Plan for First Title Creation and Road Closing for the agreed sum

4. That all costs associated with the legal, survey and registration of the land parcels be borne by the applicant who is the adjoining landowner.

5. That the General Manager be delegated authority to undertake the notification process required under section 38 of the Roads Act 1993 (NSW) and to execute all documents associated with giving effect to the above resolutions of Council.

Matter in Progress


Purchase additional directional signage to alert the community and visitors alike to the existing toilet facilities nearby to Herb David Park.

3. WORKS ON LOCAL ROADS, BRIDGES AND PARKS Council Maintenance Works – Council crews have been busy throughout the LGA completing maintenance works as programmed under the 2018/19 program. Council graders have graded roads such as Gingkin Valley Road, Kanangra Walls Road, Jaunter Road, Gorman’s Lane, Kelly’s Lane, Keith Armstrong Road, Bastard Point Road and Tuglow Roads. Parks and Gardens have carried out tree pruning at Hassel Park, Albion Street, Mawhoods Carpark, Ross Street, Bligh Street and Crete Street. Gardens maintenance in Oberon Street, Cook Park and Dart Street has been completed as well as the cleaning of gutters generally. Bitumen patching works have been carried out in Burraga Road, O’Connell Plains Road, Duckmaloi Road and O’Connell patching. Signs have been replaced on Abercrombie Road, Hazelgrove Road, Jaunter Road, Sewells Creek Road, Burraga Road and Arkstone Road. 4. WORKS ON TOWN IMPROVEMENTS Primitive Camping Grounds at The Reef and Burraga Dam – Both projects have been completed with grading and gravelling of the internal roads. Opportunity was taken to improve the drainage within the grounds and roads. Fire pits have been provided as per plan with the remaining amenities currently under construction. 5. DROUGHT COMMUNITY PROJECTS Drought Relief Water Bores. – Work has commenced on the construction of the new bore at Black Springs. The new water storage tank has been delivered and placed and the contractor who will construct the actual bore is due to arrive on site on Friday 5 July 2019 and commence drilling operations. On completion of the drilling Council staff will lay the plumbing and install the remaining equipment. A fresh application has been submitted to Natural Resources regarding the relation of the proposed bore at O’Connell. Based on recent information it is proposed to relocate the drilling rig to


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O’Connell on completion of Black Springs assuming the approval to the new site is received by Council in time. Footpath works at O’Connell – The contractor engaged to provide two pedestrian bridges and some drainage works at O’Connell has completed the works requested. Council staff are currently placing the granite footpath so as to provide the footpath link between the hotel and the last residence north of the hotel. 6. WORKS FOR ROADS AND MARITIME SERVICES (RMS) Routine Road Maintenance Work is on going on O’Connell and Duckmaloi Roads - in accordance with RMCC contract. During June Council staff completed an extra extension of drainage work to control erosion located on the eastern side of the O’Connell Rd at the bottom of The Mount. RMS supported work budgeted an allocation of $50,000 to provide for a rock gabion basket drainage structure to control the large volumes of storm water flows at this location. As part of RMS safety improvement work on the O’Connell Road, 700 metres of new guardrail will be installed by Councils nominated contractor approximately 5km north from Oberon, this work will assist to improve road safety in this area subsequent of recent crash data.

7. WORKSHOP REPORT The following plant maintenance and repairs were undertaken by the workshop during the month of June:

DATE PLANT DESCRIPTION OF WORK

7/06/2019 # 93 - TOYOTA HILUX 4X4 SERVICE 50000 KMS

11/06/2019 # 50 - WESTERN STAR TRUCK

REPLACE RIDE HIEGHT LINKAGE ENDS


REPAIR BONNET LATCH

12/06/2019 # 46 - ISUZU WATER CART

SERVICE 90000 KMS

12/06/2019 # 74 - TOYOTA RAV -4 SERVICE 150000 KMS

13/06/2019 # 55 - SLOANEBUILT DOG TRAILER

REPAIR ELECTRIC TARP

13/06/2019 # 66 - TOYOTA RAV- 4 REPAIRS TO KANGAROO DAMAGE - OBERON SMASH REPAIRS


SERVICE 11500 HRS

14/06/2019 # 10 - CAT 432E BACKHOE REPLACE HYD HOSE TO TRANSMISSION


EGR ACTUATOR REPLACED

18/06/2019 # 91 - HINO CREW CAB 2X4

SERVICE 80000 KMS

19/06/2019 # 59 - SLOANEBUILT DOG TRAILER

SERVICE / REPLACE BOLT IN BALL RACE

24/06/2019 # 11 - CAT 432F BACKHOE REPLACE HYD HOSE TO BACKHOE CROWD

25/06/2019 # 1 - CAT 12M GRADER REPLACE FUEL FITTING ON FILTER HOUSING


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25/06/2019 # 2 - CAT 12M GRADER REPLACE HYD FITTING ON LH STEER CYLINDER

26/06/2019 # 6 - CAT 938K LOADER HYD OIL LEAK ON TUBE TO COLTROL VALVE

27/06/2019 # 64 - TOYOTA PRADO SERVICE 100000 KMS

28/06/2019 # 88 - HINO CREW CAB 2X4

SERVICE 80000 KMS

General work

GENERAL WORK

6/06/2019 # 87 - NISSAN NAVARA 4X4 NEW VEHICLE DELIVERED

Work on RFS Vehicles

DATE BFO VEHICLE DESCRIPTION OF WORK

5/06/2019 BFO 8965 - MAYFIELD CAT 7 SERVICE - PINK SLIP

5/06/2019 BFO 3525 - EDITH CAT 7 REPLACE TRUCK BATTERIES

12/06/2019 BFO 8965 - MAYFIELD CAT 7 REGAS A/C

13/06/2019 BFO 6177 - SV 7B SERVICE - PINK SLIP

19/06/2019 BFO 3525 - EDITH CAT 7 SERVICE - PINK SLIP

8. ATTENDING EXTERNAL MEETINGS The Technical Services Director attended the following during June 2019: 27/06/2019 Local Council and Infrastructure Delivery Workshop, Sydney

Notes:


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14.04 MONTHLY ACTIVITY REPORT – CORPORATE SERVICES

File No: Governance/Meetings/Ordinary Author: Lynette Safranek, Corporate Services Director

Summary This report provides a summary of work within the Corporate Services Department during June 2019, plus planned activities for the upcoming months.


Comment 1. PLANNED ACTIVITIES FOR JULY and AUGUST

July School Holiday Activities The Oberon Library and Community Services staff will be holding July School Holiday Activities from 6 to 21 July. Activities include Claymation, Tenpin Bowling, Mosaic Masterpiece, Mini Masters and Winter Wonderland. Bookings can be made through the Oberon Library. SIMS Metal Regional Waste2Art Exhibition Oberon Council is hosting this year’s Regional Waste to Art Exhibition from 27 July to 17 August 2019. The exhibition is being held at the Malachi Gilmore Hall, with the Opening by Sue Clarke, NetWaste Environmental Learning Adviser, on Saturday 27 July. Managing waste is a major issue for today’s societies. Everything we do produces waste and as a society we are producing more waste than ever before. Fourteen NetWaste Councils will have works showcased at this year’s Regional Exhibition, with approximately 120 artworks, all made from everyday rubbish. The exhibition will be open from 10am to 4pm from the 28 July to 17 August. Council staff, Friends of the Oberon Library and community volunteers are assisting NetWaste with greeting visitors to the exhibition. Skate Park Official Opening The Hon Paul Toole MP will officially open the new Oberon Skate Park on 10 August at 11.30am. Blunt Side Sk8 Park Tours will be providing demonstrations, jam sessions, competitions, prizes, and a BBQ lunch between 10am and 4pm.

2. STATUS OF COUNCIL DECISIONS Following each Council Meeting the General Manager and Directors review the decisions and agree on a priority for actioning these decisions. Each Director has been requested to provide an update in the Monthly Activity Report, as well as reporting on actions to the General Manager.

Minute Number Summary/Progress


09 10616 Erect a new free standing sign at the Black Springs Community Hall that also incorporates a noticeboard, in consultation with the Black


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Springs Progress Association. Noticeboard Ordered Matter ongoing

9 April 2019 FINANCE COMMITTEE MEETING

03 090419 Community Transport Carport

1. Council provide in principle support for LiveBetter Oberon Community Transport to house a bus on the land currently occupied by Oberon Community Transport, at their own cost.

2. Council consult with LiveBetter to provide an appropriate location for the carport for their consideration.

Awaiting plans from LiveBetter Matter ongoing


04 210519 Community Services Committee

Mark a path with decals to identify distance walked or run from The Common, Albion Street, North Street, or in Oberon town; and to install a water station on the loop (if not already one).

In progress

31 210519 Central Tablelands Alliance Internal Audit Committee

1. Make no external appointments from 1 July 2019 to the Central Tableland Alliance (CTA) Audit Committee whilst the structure and functions of the Committee are reviewed in conjunction with Lithgow City Council.

2. Note that the CTA Audit Committee will remain for the duration of the 2019/20 review period.

3. Allocate the draft 2019/20 internal audit budget amount of $25,000 for a review of the Internal Audit Strategy and to determine a three year internal audit plan.

4. Note that a further report will be provided to Council no later than April 2020 to propose the future structure and functions of the Audit Committee.

Points 1-3 completed, Point 4 in progress


06 180619 Oberon Library

1. That council adopt option 1 as its preferred option to extend the Oberon Library in accordance with report item 13.05 tabled at the May Ordinary Council Meeting.

2. That a DA be submitted before June 30 2019. 3. That staff provide to the July 2019 Council Meeting a timeline history

including financial data of the Library and Community Hub projects. DA submitted and Report provided to July Meeting

17 180619 Webcasting of Council Meetings

That Council: 1. Use an audio only method to record Council meetings. 2. Post the recordings to the Council website within 5 workings days of a

meeting. 3. Editing of recordings is not permitted except to remove any

inadvertently recorded confidential information. 4. Record the resolution in the supplementary provision of the Code of

Meeting Practice for Oberon Council. 5. Test the preferred option to ensure sufficient quality prior to the

14 December 2019 deadline. In Progress

25 June 2019 EXTRAORDINARY COUNCIL MEETING

04 250619 Community Strategic Plan

That Council adopt the presented documents in report 06.01 being:

Community Strategic Plan 2019-2040

Delivery Program 2019-2022

Operational Plan 2019/20

Long Term Financial Plan 2019-2029


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Revenue Policy 2019

Workforce Management Plan 2019-2022, and

Infrastructure Assets Management Plan including the Building Asset Management Plan 2019.

Completed

05 250619 Related Parties Disclosures Policy Review

That Council approve the Related Parties Disclosures Policy 2220.

Completed

With respect to outstanding actions from previous Council Meetings the General Manager will review these with the Mayor and the Directors on at least a monthly basis. If any Councillor requires an update on a specific item they should contact the General Manager or the relevant Director, or submit a Councillor Request Form to the Executive Coordinator. 3. FINANCE The Finance team assisted Council staff to finalise their 2018/19FY transactions. They are now preparing for the external audit and starting the annual financial statements process.

Council has awarded a contract to Theresa Boyd as the acting Chief Financial Officer for the next 6 months to assist with Council’s audit, annual financial statements, and the day to day running of the Finance Department. During this time, management will undertake a search to appoint a Chief Financial Officer.

2018/19 Rates Below are the rates and annual charges received for the period 30 June 2019.

Farmland Residential Rural

Residential Non-urban

Centre Business Total

Brought forward 30/06/18

$148,651 $243,495 $51,391 $15,191 $34,170 $492,897

Current Levy $2,040,246 $2,284,437 $670,460 $175,969 $645,983 $5,817,095

Payments, concessions & interest

-$1,997,840 -$2,190,397 -$652,859 -$168,676 -$622,722 -$5,632,494

Balance outstanding

$191,056 $337,535 $68,991 $22,484 $57,432 $677,497

Overpayments -$128,246

Legal charges $699

Total rates outstanding

$549,950

Internal Audit As part of the CTA Internal Audit Committee, both Lithgow City Council and Oberon Council appointed Centium to undertaken an internal audit on Project and Contract Management.

The Final report was presented to the Internal Audit Committee meeting on 13 June 2019. Details and results are presented to the July 2019 Ordinary Council meeting as a separate report.


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4. INFORMATION TECHNOLOGY The Enterprise Management System Working Group met for the first time during June. Members of the group canvassed employees in their departments to determine the functionality they would like the vendors to demonstrate. These lists have been sent to the vendors to determine the nature and number of presentations they will give. Council resolved to audio record Council meetings, to be loaded to Council’s website within seven working days of the meeting. Starting in August, this will be trialled using a single microphone, to ensure Council complies with the December 2019 deadline. With the introduction of the Single Touch Payroll (STP) system by the ATO, IT has also been working with payroll staff and Civica to ensure the end of year process ran as smooth as possible. Council no longer issues staff with PAYG certificates, as this information is now available through the MyGov site.

5. OBERON LIBRARY

Month Visits Loans New

Members New

Items* Programs

Interlibrary Loans

July 1,671 1,012 20 67 65 5

August 1,524 1,122 48 163 36 20

September 1,555 1,123 14 167 205 6

October 1,472 1,122 2 204 69 18

November 1,478 1,012 14 135 59 10

December 957 771 15 46 32 6

January 1,591 925 12 142 99 4

February 1,456 948 8 86 92 25

March 1,342 848 7 155 87 10

April 1,429 894 8 75 130 32

May 1,761 928 9 69 201 7

June 1.334 861 9 127 55 2

Total 2018/19 17,570 11,566 166 1,437 1,131 145

Total 2018/19

Total 2017/18

0

5,000

10,000

15,000

20,000

Visitors Loans

0

200

400

600

800

1000

1200

1400

1600

NewMembers

ProgramAttendance

InterLibraryLoans

New Items


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Active Members The number of members active in the Oberon Library for the last financial year is 1,702. This indicates an increase of 166 new members since 1 July 2018. The breakdown of members is: Adults over 65 350 Adults 930 Young Adult 144 Junior 267 Organisations 9 Home Library 2 Females make up 62% of the membership, while the average age is 29 years. Central West Borrowbox Consortia: Loans for 2018/19 Oberon participates in the Central West Borrowbox Consortia. It is worth noting from the breakdown provided below that Oberon member usage has increased substantially during 2018/19. This consortia provides Oberon members with a much larger resource base than Oberon would otherwise be able to provide given its size and budget.

Library Users New Users

Actives Users Loans Reserves

Bathurst 285 91 112 1,196 402

Big Sky 422 75 140 1,690 544

Bourke 30 11 22 368 73

Broken Hill 144 35 64 877 230

Central West 2,052 205 595 6,951 2,433

Cobar 28 4 13 72 26

Grenfell 49 9 19 133 63

Lachlan 99 24 50 473 140

Mid-Western 440 103 125 1,172 288

North Western 675 46 149 1,929 716

Oberon 48 16 12 628 63

Central West Zone 4,262 609 1,301 15,070 4,978

2017/18 Oberon 32 10 321 2018/19 Library Snapshot There has been and overall increase (15%) in the number of library items borrowed in the past 12 months, with an even more significant increase of 73% in program attendance. The library still holds a weekly in-house story time session, with the shift to Fridays seeing an increase in attendance. The National Simultaneous Storytime saw an increase from 50 children attending in 2018, to 109 in 2019. So much so, that the event had to be shifted from the library into the Community Centre next door. As well, the library staff visited both the Oberon Children’s Centre and Black Spring’s Public School on a monthly basis, reading stories and delivering library books to those centres.


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Community groups who visit the library on a regular monthly basis are the Wrap with Love knitting group, the Reading Enthusiasts, Book Chat Club and Columbia Aged Care. Occasional visits have been made by the U3A Bridge Club, the Fleece, Fibre and Felt Group, and the Friends of Oberon Library, when the Community Centre has been unavailable. The Library also held the Biggest Morning Tea and participated in Moberon and Pink Up Oberon, contributing to the funds collected in the community to help combat these serious health issues. Seniors got Tech Savvy in introductory sessions on computers, the internet, Apple and Android gadgets and the Senior’s Card website facilitated by grant funding secured through the State Library of NSW and Telstra. Author’s who visited the library in the past year included Noel Braun, whose wife’s death by suicide prompted him the walk the El Camino track in Europe and publish books on his spiritual and physical journeys and Kim Hodges spoke about her books on her own struggles with mental health issues. School holiday activities continue to attract strong attendances with 206 children attending in the past year, up from 106 in the previous financial year. The library continues to focus on STEAM content: Science, Technology, Engineering, Arts and Maths. The programs included visits by the Programming the Future activity van, Aqualife Explorers and the Australian Wombat Protection Society. Children have made simple robots, electronic circuits, stop motion videos, waste to art baskets, curious creatures craft and Lego constructions. The Summer Reading Club attracted 23 registered participants who read a total of 455 books. Young adults continue to congregate at the library after school to use the public access computers and the free Wi-Fi. The library currently has 144 active members in the young adults bracket. Perhaps the biggest and most exciting news has come from the Minister for the Arts the Hon Don Harwin MLC, who has just approved the Public Library Funding Strategy for 2019/20. The total funding for the upcoming financial year is $36,478,000 with a commitment of $60 million over the next four years. For council areas such as Oberon, the increase is significant with increases in the Per Capita subsidies, Subsidy adjustments and the Public Library Infrastructure Grants. For the past 40 years, the per capita subsidy has sat on $1.85 per head of population. This year sees that increase to $2.45, up to $2.85 in 2022/23. The Subsidy Adjustment includes a flat rate of $50,000 per council plus, a SEIFA score (Socio-Economic Index for Areas Scale) for Oberon of $8,521, giving Oberon a total of $71,771 subsidy. Stringent parameters will apply to the subsidy but nevertheless a very welcome boost for the community.


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Photos and credits A wombat, shark and an alpaca visit the library

Craft, Lego, Simple Robots

U3A, Wrap with Love, Felt, Fibre and Fleece


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Biggest morning tea Moberon

Displays Local Govt Week Local and Family History – Seniors Month Community Quilters


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6. COMMUNITY TECHNOLOGY CENTRE

Community Support with publishing needs Council’s CTC Coordinator has recently provided graphic design assistance to the Oberon District Museum, Oberon Military Museum and the Black Springs Community Association for the Black Springs Heritage Fair. Assistance was also provided with producing display material for the July 2019 School Holiday Activities, author visit The Lucky Galah, Oberon Council Rates Newsletter, E-notices flyer, Oberon Waste2Art program, and the Warmer Winter Drive.

New CTC Preparations Quotes for carpentry work at the new CTC space in the Oberon Library are being assessed by management. Facebook Community Newsletter post statistics The Oberon and Surrounding Villages Newsletter continued to improve its reach through Council’s Facebook page.

The June 2019 issue of the Newsletter reached 1,309 people who saw the post, with 95 post clicks-engagements (as of 28 June). As a result of moving the Newsletter link to the Council website, there was a substantial increase of response compared to the May edition which reached 572 people, with 85 engagements. Changes to CTC social media and website From June 2019 the CTC Facebook page and website merged with Oberon Council’s

Facebook page and website. The CTC Facebook page has been deactivated and is no

longer accessible to readers. The CTC old content is no longer available with redirection to

the Oberon Council website https://oberonctc.wordpress.com

Distribution of the June 2019 Community Newsletter The June issue was distributed in the Oberon Local Government Area (LGA) on time. A total of 2,558 copies were distributed. The Men’s Shed helped to fold 1,500 of the Newsletters. 123 Newsletters were sent to e-subscribers.

https://oberonctc.wordpress.com/


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7. 2019 COMMUNITY EVENTS Community activities/events for 2019 (activities/events will be added as they arise)

6-21 July School Holiday Activities

27 July – 17 August Regional Waste2Art Exhibition

8-15 July NAIDOC Week (being celebrated in November)

17-24 August Book Week and Family History Month @ Library

28 Sep – 13 Oct School Holiday Activities

1-31 Oct Pink Up Oberon, Breast Cancer Fund Raising

14-20 Oct Anti Poverty Week

31 Oct Halloween

1-30 Nov Movember

2-9 Nov Oberon Outdoor Week - Fishing Competition - Bike Week event - Bus trips to Jenolan Caves and Mayfield - NAIDOC Celebration

6 December Community Carols

Tbc December Welcome to Oberon

Notes:


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14.05 STATEMENT OF INVESTMENTS

File No: Financial Management/Investments/Register Author: Lisa Koleda, Management Accountant; Lynette Safranek, Corporate Services Director

Summary This report provides Council with the Statement of Investments as at 30 June 2019.

Recommendation That Council receive report item 14.05 as information.

Comment Interest received on matured investments for June came to $38,784 whilst interest accrued on active investments for June 2019 came to $31,828 with an average interest rate of 2.71% performing above the average 90 day Bank Bill Swap Rate of 1.54%. Year to date interest accrued at the end of June 2019 on active Term Deposits sits at $185,147. Total year to date interest receipted on matured investments is $371,338. This includes quarterly interest receipts for three individual 5 year floating term deposits with CBA which mature in 2021. The RBA elected to lower the cash rate by a further 25bp at their board meeting on 2 July, taking it to a new low of 1.00%. This follows similar reduction at the boards June meeting. In the statement accompanying the decision, RBA Governor Lowe said: “Today’s decision to lower the cash rate will help make further inroads into the spare capacity in the economy. It will assist with faster progress in reducing unemployment and achieve more assured progress towards the inflation target”. He concluded his statement with “The Board will continue to monitor development in the labour market closely and adjust monetary policy if needed to support sustainable growth in the economy and the achievement of the inflation target over time”. The average monthly return for Councils term deposit investment portfolio is on par to this time last year. Whilst the BBSW (short term interest rate) has seen another slight decrease down to 1.54%, in comparison to last months 1.58%.

At 30 June 2019 - $14,800,000 was invested as shown in the following statement, with Oberon Council’s total cash at call being $16,768,478.

0.00%

1.00%

2.00%

3.00%

4.00%

Oberon Council Annualised Monthly Return vs 90 Day BBSW

18/19 90 DayBBSW

18/19 TD %Monthly Return

17/18 90 DayBBSW

17/18 TD %Monthly Return


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Institution Date of

Investment Interest

rate Date of Maturity Value

Cash at Call

CBA Business Online Saver 803,551.95

CBA Business At Call 1,057,724.42

NAB Business Online Saver 107,201.63

Total $1,968,478.00

Active Term Deposits

Bank of Queensland 02/10/2018 2.75% 01/07/2019 500,000.00

AMP Bank LTD 14/12/2018 2.75% 16/07/2019 500,000.00

AMP Bank LTD 18/01/2019 2.75% 16/07/2019 500,000.00

Family First CU 07/08/2018 2.90% 07/08/2019 500,000.00

ME Bank 08/08/2018 2.80% 08/08/2019 500,000.00

Family First CU 29/08/2018 2.85% 30/08/2019 500,000.00

Bank of Queensland 07/09/2017 2.85% 06/09/2019 500,000.00

AMP Bank LTD 31/08/2018 2.85% 09/09/2019 500,000.00

AMP Bank LTD 11/03/2019 2.80% 18/09/2019 500,000.00

My State Bank Limited 29/11/2018 2.80% 09/10/2019 500,000.00

AMP Bank Ltd 19/02/2019 2.80% 23/10/2019 500,000.00

AMP Bank Ltd 18/02/2019 2.80% 06/11/2019 500,000.00

Defence Bank LTD 21/12/2018 2.90% 19/11/2019 500,000.00

ING Bank 01/12/2017 2.90% 02/12/2019 500,000.00

Defence Bank LTD 20/12/2018 2.90% 17/12/2019 500,000.00

AMP Bank LTD 18/03/2019 2.75% 15/01/2020 500,000.00

AMP Bank LTD 20/03/2019 2.75% 29/01/2020 500,000.00

Auswide Bank LTD 19/06/2019 2.20% 11/03/2020 500,000.00

Auswide Bank LTD 19/06/2019 2.20% 25/03/2020 500,000.00

Bank Vic 04/04/2019 2.61% 08/04/2020 500,000.00

G & C Mutual Bank 17/04/2019 2.55% 08/04/2020 500,000.00

Bank Vic 04/04/2019 2.61% 22/04/2020 500,000.00

Judo Bank 08/05/2019 2.70% 23/04/2020 500,000.00

Australian Unity Bank LTD 30/04/2019 2.40% 20/05/2020 500,000.00

Bank of Queensland 26/07/2018 3.00% 22/07/2020 1,000,000.00

Commonwealth Bank (5yr TD) 30/06/2016 2.79% 30/06/2021 500,000.00



Total $14,800,000.00

Total Cash at Call $16,768,478.00


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Investments that matured in June 2019:

Institution Date invested Rate

Maturity date Amount

Interest earned

Bank Australia 14/06/2018 2.85% 14/06/2019 1,000,000.00 28,500.00

Bank of Queensland 05/03/2018 2.75% 05/06/2019 500,000.00 10,284.25

Total Interest earned $38,784.25

New investments placed in June 2019:

Institution Date invested Rate

Maturity date Amount

Interest at Maturity

Auswide Bank LTD 19/06/2019 2.20% 11/03/2020 500,000.00 8,016.44

Auswide Bank LTD 19/06/2019 2.20% 25/03/2020 500,000.00 8,438.36

Total Interest due $16,454.80

Larger cash at call was held in June to ensure sufficient cash flow for EOFY accounts payable weekly payment obligations, which commenced from the second week of June. These weekly payment runs will end the second week of July, to which fortnightly accounts payable obligations will be back to normal routine. It should be noted that as a result of the recent announcements by the RBA, Council has reviewed the budgeted revenue for interest from Investments in the recently adopted 2019/20 Operational Plan. Council is in the fortunate position whereby it has “long term” investments that range from 6 & 12 months, to 2 & 5 years that were settled prior to any announcements by the RBA. Council has reviewed the effect of maturing investments, of which there are 10 during the later half of the 2019/20 financial year, with a view to a budget adjustment in the second half of the financial year. Council was relatively conservative with the adopted budget for 2019/20 and following a review of the budgeted revenue versus anticipated changes due to the RBA announcements, finds that no immediate adjustment is required in the first half of the financial year. Council will review in the second half of the financial year when most of the maturing investments are due to happen. Should there be no improvement on the current cash rate Council will make the necessary budget adjustment to recognise a reduced revenue for interest gained from investments. I certify that the investments have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulations 2005, and Council's Investments Policy. Lynette Safranek Responsible Accounting Officer


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14.06 GRANTS MONTHLY UPDATE

File No: Governance/Grants/ June 2019 Author: Gillian Salmon, Grants Coordinator

Summary This report provides a summary of Grant Funding applications and submissions, both internal and external, during June 2019.


Comment June was an extremely busy month as Council staff worked hard to complete the majority of Drought Community projects by the 30 June 2019 deadline. Administration of and reporting on the projects funded from Rounds 1 and 2 of the Stronger Country Community Fund has continued throughout the month. Significant changes to funding arrangements are now in place for a number of State Government funding programmes including the Stronger Country Communities Fund the Safer Roads Program and the Safe and Secure Water Program. These changes should improve the way that the State can deliver grants into the regions. 1. SUCCESSFUL GRANT APPLICATIONS AND FUNDING NOTIFICATIONS a) NAIDOC Week - Council has been awarded $800 funding as a contribution towards the cost of running Oberon NAIDOC Day in November 2019. The Australian Government supports NAIDOC week as an opportunity to celebrate Aboriginal and Torres Strait Islander histories, cultures, achievements and contribution to modern Australia. NAIDOC Week was celebrated from 07-14 July 2019. Oberon has chosen to celebrate NAIDOC Week in November when the weather is warmer. The theme for NAIDOC Week 2019 is Voice Treaty Truth. Council staff are planning a range of activities for Oberon NAIDOC Day based on this theme. b) Caring for State Heritage Grants - Congratulations to the Friends of Lindlegreen Barn who have been awarded a total of $170,000 from the Caring for State Heritage Grants to develop a Conservation Management Plan and to carry out restoration works on the historic Lindlegreen Barn at O’Connell.


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The owners of the iconic Malachi Gilmore Hall were also successful with a grant from the Caring for State Heritage program to carryout restoration works on the Hall. Congratulations. This is a great outcome for heritage projects in the Oberon area 2. GRANT APPLICATIONS SUBMITTED There were no grant applications submitted during June The following table summarises the status of External Grant Applications.

External Grants

Submitted Details/Description of Project

Grant Program Grant Amount

Status

15 June 2018

Black Springs Toilet Block Upgrade

Community Building Partnerships

$4,295 Successful

15 June 2018

Solar Panels for Oberon Children’s Centre

Community Building Partnerships

$5,100 Successful

22 August 2018

Automatic Front Door and Stainless steel benches for

Oberon Golf Club

Veolia Mulwaree Trust

$13,266 Unsuccessful resubmit in future rounds

22 August 2018

Digital Projector and Motorised Screen for Oberon

U3A

Veolia Mulwaree Trust

$2,000 Successful

18 October 2018

Oberon Golf Club - Irrigation, amenities for machinery shed

and solar panels

Community Sport Infrastructure

$tbc Successful

18 October 2018

Charles Throsby Memorial Black Springs

Stronger Communities Programme

$12,647 Successful

The following table summarises the status of Internal Grant Applications Internal Grants

Submitted Details/Description of Project

Grant Program Grant Amount

Status

14 August 2017

Safety Infrastructure Abercrombie Rd

Safer Roads Programme

$300,000

$35,000

Successful under the

Saving Lives on Country

Roads Program

Additional Funding line marking and

reflective markers


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24 April 2018 Conserving O’Connell’s Earth Building Heritage

Heritage Near Me $100,000 Successful

30 April 2018 Indoor Fitness Centre Stronger Country Communities Fund R2

$500,000 Successful

30 April 2018 Oberon Pool Complex Stage 2

Stronger Country Communities Fund R2

$150,000 Successful

30 April 2018 Black Springs Tennis Court Resurfacing


$59,569 Successful

30 April 2018 Burraga and Black Springs Playground Softfall


$70,000 Successful

30 April 2018 Town Signage Stronger Country Communities Fund R2

$210,000 Successful

30 April 2018 Junior Rugby Leagues Electronic Scoreboard


$96,161 Successful

30 April 2018 Falls Hill Look Out Upgrade

Oberon Rotary


$13,638

Partial funding

30 April 2018 St Aidans Village Church Upgrade


$72,288 Unsuccessful

30 April 2018 RSL Bowling Green Shelter and Amenities



26 July 2018 Tech Savvy For Seniors State Libraries NSW $1,830 Successful

10 August 2018

Oberon Seniors Out and About

NSW Seniors Festival 2019

$1,740 Unsuccessful

14 November 2018

Oberon Sewerage Treatment Plant

Building Better Regions Fund R3

$4,510,000 Unsuccessful

11 December 2018

Oberon Sewerage Treatment Plant

Safe and Secure Water Program.

$8,004,000 Under review

21 December 2018

Come on Lets Play- Inclusive Playground

Everyone Can Play $87,477 Unsuccessful

23 November 2018

Drought Relief Events – O’Connell

Drought Communities Programme

$27,500 Successful

23 November 2018

Primitive Camping Facilities – Reef Reserve


$47,960 Successful

12 December Burraga Dam Picnic Drought $181,940 Successful


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2018 Facilities

Toilet and track upgrade

Communities Programme

12 December 2018

Black Springs Hall Kitchen Upgrade


$44,000 Successful

16 Jan 2019 Water Bores Black Springs and O’Connell

Showground Amenities Block and Electricity Metre

Fitness Centre Fitout

RV Dump point and Tourist Boards

O’Connell Footpath


$161,150

$147,000

$187,000

$74,000

$129,450

Successful

Batched application

15 February 2019

Detecting Priority Weed Populations Using Satellite

Remote Sensing

Communities Combating Weeds During Drought


25 February 2019

Oberon NAIDOC Day 2019 NAIDOC Grant Fund- Indigenous Advancement Strategy

$1,600 Received half funding requested

21 February 2019

Road Upgrade Abercrombie Rd near Black Springs

Drought Relief Heavy Vehicle Program

$300,000 Successful

20 February 2019

How to Adult Life Skills Event

Oberon Youth Council

Youth Week 2019 $1,861 Successful

February 2019 Oberon Outdoor Week 2019 Regional Flagships Events Program – Incubator Fund

$20,000 Successful

15 May 2019 O’Connell Village ANZAC Memorial Avenue Footpaths

My Community Project

$200,000 Pending

15 May 2019 Accessible Footpaths Oberon Common

My Community Project

$50,000 Pending

23 May 2019 The Tablelands Way Major Infrastructure Upgrade

Growing Local Economies Fund

$20 million Pending assessment to proceed to

business case.


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3. GRANT APPLICATIONS IN PROGRESS. a) Australian Government Black Spot and NSW Safer Roads Program On 20 May 2019 Councils were invited to submit proposals for the Australian Government Black Spot and NSW Safer Roads Program. The program and application process have been revised to make funding more accessible to regional areas. Work continues on the preparation of a grant application to the Safer Roads Program (SRP) for safety upgrades on Abercrombie Road in the localities of Porters Retreat and Gurnang. Over the past five years there has been a total of eleven causality crashes on this section of Abercrombie Road. Analysis of the crash data shows that of the eleven crashes, six crashes were runoff road on curves and six involved motor cycles. Roads and Maritime Services (RMS) has recommended to Council that these crash sites be combined into the one project nomination. Based on the crash data there are two recommended treatment options for this section of road:

1. Upgrade road seal to high level non skid surfaces on curves and remove vegetation from the clear zone. This will help minimise the impact of crashes that occur on curves in wet and snowy conditions.

2. Install semi-rigid barrier (w-beam safety barriers with bike rails) on roadsides at identified high risk locations to minimise the impact of crashes when vehicles, in particular motor cycles run off the road.

The estimated costs of these treatments is $750,000. Applications are due by the end of July 2019. b) Seniors Festival 2020 Applications to the 2020 NSW Seniors Festival Grants Program opened on Monday 24 June and close at 2pm on Friday 9 August 2019. The Grants Program provides $200,000 in seed-funding to not-for-profit organisations to run local festival events and activities that provide opportunities for people over 60 to remain active, healthy, engaged and contributing to their local communities. Council staff are preparing an application for Category 1 funding of up to $1,000 for small-scale local community events and activities. In 2020 the Festival will run from Wednesday 12 February to Sunday 23 February. 4. NEW GRANT OPPORTUNITIES. a) Stronger Country Communities Fund Round 3 Round Three of the Stronger Country Communities Fund opened on 01 July 2019. Council has received formal advice from the NSW Government that the round three funding available for projects in the Oberon Local Government Area is $772,778. Complementing the Fund’s traditional focus on community infrastructure to improve public amenity and liveability for our residents in town and our surrounding villages, in 2019 there will be an increased focus on projects that benefit young people aged12-24 years. There is a broader scope of eligible projects to include programs and events as well as local infrastructure.


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The objectives of the fund are to:

boost the liveability of communities in regional areas by providing new or upgraded social and sporting infrastructure or community programs that have strong local support.

provide programs and infrastructure that enhance opportunities for young people to be work ready and to thrive in regional NSW.

Funding will be allocated to projects that clearly demonstrate community support for projects and align with the program objectives, noting that at least 50 per cent of the Round 3 funding available in the LGA will be allocated to projects supporting young people. Projects must seek minimum grant funding of $50,000. Following feedback provided from Councils and the community to the NSW Government about the success and limitations of the previous two rounds of the fund, some significant changes have been made to Round Three. These include:

1. Extending the application period to three months (13 weeks).

2. Extending the funding period from two years to three years to allow participants sufficient time to deliver projects

3. In addition to Council, eligible community groups are eligible to submit an application. Eligible organisations are incorporated, not for profit that have a public purpose and carry out activities in NSW. If successful these organisations will be responsible for delivering their own projects. Applicants must hold an Australian Business Number (ABN), Australian Company Number (ACN) or be registered under the Associations Incorporation Act 2009. Applicants must have or be able and willing to purchase at least $20 million public liability insurance. The cost of public liability insurance can be included in the project budget as part of an administration cost.

4. There will be no choice modelling in Round 3. Applicants will be required to provide evidence of community consultation and support for projects in the application. Applications will be accessed by the NSW Government based on a merit based criteria. Council will not be responsible for prioritising projects to use the $772,778 allocated to the Oberon LGA in this round.

Council staff welcome these changes to the program as it will lead to the more efficient, effective and economic delivery of projects to the community and will avoid problems that have arisen in previous rounds due to Council delivering projects on behalf of community organisations. Project costs may include those associated with:

building local infrastructure

building a new website or app

delivering programs

hosting an event Youth related projects must be for development of new or upgrades to existing infrastructure for young people or delivering programs for young people. Youth related projects must be aligned to the areas of community, wellbeing, connectivity and work readiness. General community amenity projects must be for construction of new, or upgrades to existing local community or sporting infrastructure. The Program Guidelines are available with other information and resources on the SCCF website www.nsw.gov.au/strongercountry communities. Applications close on Friday 27 September 2019.

http://www.nsw.gov.au/


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14.07 WATER USAGE – DROUGHT ASSISTANCE

File No: Water Supply/Monitoring/Water Standpipe Author: Gary Wallace, General Manager

Summary This report outlines the take up of drought assistance (water usage) for the period 8 June – 8 July 2019.

Recommendation: That report item 14.07 be received as information.

Comment Council has previously resolved to assist the rural and non residential ratepayers through potable drinking water, for us only within the Oberon Local Government Area. At its 21 May 2019 Ordinary Council Meeting Council resolved to extend this subsidy for a further three months. Under normal seasonal conditions August to December have the highest estimated daily pasture growth rates on the Central Tablelands. Oberon continues to receive well below average rainfall with just 5.8mm being recorded in April 2019. Higher than normal rainfall is needed now to replenish subsoil moisture profiles to support pasture growth and replenish dams. To accommodate this concern Council resolved to assist by reducing the cost of potable water to the rural and rural residential users subject to monthly tracking. Below is a table of usage from residents in the Oberon LGA.

Amount

(L)

Purpose

(Domestic/Stock)

Cost To Consumer

($)

Normal Cost

Residential Rate

($)

25,000 Tank 13.75 73.00

54,000 Tank 29.70 157.68

10,000 Water for Stock 5.50 29.20

15,000 Tank 8.25 43.80

50,000 Tank 27.50 146.00

50,000 Tank 27.50 146.00

13,000 Tank 7.15 37.96

100,000 Tank 55.00 292.00

10,000 Tank 5.50 29.20

13,000 Tank 7.15 37.96

Total water sales for the month were 340,000 litres of water being allocated between 10 customers. A total of $187.00 being spent under the assistance program from potential residential water charge of $992.80. However under the standard fees and charges for the sale of water from the existing standpipe for domestic water, (being $5.80 per thousand litres) the cost is $1,972.00. This is a saving to the community $1,785.00.


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14.08 WATER AND SEWER PLANT REPORT

File: Governance/Meetings/Ordinary Author: Chris Schumacher, Technical Services Director

Summary This report provides a brief summary of water consumption and sewerage treatment processes for the township of Oberon and WaterNSW Oberon Dam Raw Water Quality Report for the month of June 2019.


Comment 1. WEEKLY OBERON DAM LEVELS The following is a weekly dam level recording for Oberon Dam for the month of June, results supplied by WaterNSW: 03/06/2019 – 39.9% 10/06/2019 – 39.7% 17/06/2019 – 39.3% 24/06/2019 – 38.7%

2. WATER CONSUMPTION kL FROM WATERNSW OBERON DAM

01/06/2019 - 07/06/2019 = 11.7 ML 08/06/2019 – 14/06/2019 = 12.7 ML 15/06/2019 – 21/06/2019 = 12.4 ML 22/06/2019 – 30/06/2019 = 15.8 ML The total consumption of raw water for June 2019 = 58.6ML

The June 2019 Average Daily Consumption for the Township was 52.5 ML/30 Days=1.75ML P/D

Note: The Average Daily Water Consumption trend during May 1.89ML P/D

The Average Daily Water Consumption during June 2018 was 1.7MLp/d, an increase of 0.5 ML p/d

to the same time last year.

REPORTS OF WATER ISSUES There were no reports of dirty water, supply issues, water odour or taste issues logged in Council’s complaints system during June 2019.


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3. SEWER PLANT – WEEKLY PLANT kL INTAKE FOR TREATMENT OF WASTE WATER 01/06/2019 – 07/06/2019 = 6892 kl 08/06/2019 – 14/06/2019 = 6101 kl 15/06/2018 – 21/06/2019 = 6504 kl 22/06/2019 – 30/06/2019 = 8136 kl

Total Waste Water volume into Oberon STP during JUNE 2019 = 27633kL

4. PLANT FAULTS & UPGRADES Water Treatment Plant Due to WaterNSW undertaking upgrades to their raw water pump equipment, technical issues were experienced at the Oberon WTP, staff had difficulties in restarting the water treatment plant due to an electrical issue on WaterNSW equipment. This issue took some several hours to resolve before water production could recommence into the drinking water reservoir reserves. Waste Water Treatment Plant No plant faults were experienced during the month of June. PLANT UPGRADES AND PRO-ACTIVE MAINTENANCE Water Treatment Plant: The following activities were carried out as proactive maintenance during the month of June

Preventative maintenance on all pumps.

Online instruments all calibrated

End of month routine maintenance done

Cleaned gutter in front of office

Cleaned WTP grounds of leaf litter, tree branches and mowed grass and whipper sniped

EOFY June monthly production (SCADA) data entered into reporting spreadsheet.

Waste Water Treatment Plant:

The following activities were carried out as proactive maintenance during the month of June

Trickling filter arms have been cleaned of rubbish and greased

Preventative maintenance on all pumps around the site

Cleared rubbish from Screen extractor

Sent lab samples to ALS for testing

EOFY STP Report Data entered into EPA Annual Reporting Licence Schedule

End of month readings entered into spread sheet

End of month maintenance carried on all plant equipment

Mowed grass and whipper sniped

Calibrated pH meters in lab room

Concrete tank telemetry float broke, Council plumbers replaced

Electrical Contractor engaged to replace motor in digester room, electrical fault tripping

pump

Delivery of liquid alum 18,000 litres received into plant storage.


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5. PUMP STATION Burst reticulated water main at the No#1. Inlet Pump Station to the Oberon Sewer Treatment Plant off Fairfax Street, as a result of big frost, Council plumbers resolved. Routine maintenance on pumps carried out and checked for rags. Mowed and whipper sniped around pump station. All remaining pump stations checked and operating satisfactorily. 6. WATERNSW A copy of the WaterNSW Lake Oberon and Duckmaloi Weir Raw Water Quality Report June 2019 are provided as an ATTACHMENT to this report.

Notes:


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15. URGENT BUSINESS

Summary In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only if:

a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of great

urgency.

Recommendation: That Council consider the following matters as they are considered to be of an urgent nature requiring immediate consideration by Council

16. CLOSED SESSION / CONFIDENTIAL REPORTS

Summary In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public. Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting. The matters and information are the following:

(a) Personnel matters concerning particular individuals (other than Councillors)

(b) The personal hardship of any resident or ratepayer

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

(d) Commercial information of a confidential nature that would, if disclosed:

(i) Prejudice the commercial position of the person who supplied it, or

(ii) Confer a commercial advantage on a competitor of the Council, or

(iii) Reveal a trade secret

(e) Information that would, if disclosed, prejudice the maintenance of law

(f) Matters affecting the security of the Council, Councillors, Council staff or Council property

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land.


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16.01 PROJECT MANAGEMENT - OBERON SEWERAGE PROJECTS (WATEROZ)

File No: Sewerage and Drainage/ Sewerage - General Author: Chris Schumacher, Director Technical Services

This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (c) Information that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

16.02 OBERON EVENT OPPORTUNITIES

File No: Economic Development/Tourism/Events Author: Tourism and Economic Development Manager, Mathew Webb

This item is classified CONFIDENTIAL under section 10A(2)(c, d, i) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following:

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,

(d) commercial information of a confidential nature that would, if disclosed. And (i) prejudice the commercial position of the person who supplied it.

16.03 WRITE-OFF REQUEST – ASSESSMENT 12365819

File No: Governance/Ordinary/Confidential Author: Gary Wallace, General Manager

This item is classified CONFIDENTIAL under Section 10A (2) (d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: Section 10A (2) (b) the personal hardship of any resident or ratepayer.

16.04 WRITE-OFF REQUEST – ASSESSMENT 12363422

File No: Governance/Ordinary/Confidential Author: Gary Wallace, General Manager

This item is classified CONFIDENTIAL under Section 10A (2) (d) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following: Section 10A (2) (b) the personal hardship of any resident or ratepayer.

16.05 LEGAL MATTERS

File No: Legal Author: Shane Wilson – Planning & Development Director

This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege


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16.06 ROAD CLOSURE – PARCELS ON ABERCROMBIE ROAD

File No: Roads/Road Closures/Permanent Author: Rebecca Burgess, Technical Services Administration

This report item contains matters and information which relate to Section 10A (1) – (3) of the Local Government Act 1993. This report item contains matters and information listed in Section 10A (2) of the Act: (c) Information that would if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

16.07 ADVERTISING CENTRAL WEST LIFESTYLE

File No: Economic Development/Tourism Development Author: Gary Wallace, General Manager

This item is classified CONFIDENTIAL under section 10A(2)(d, i) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following:

(d) commercial information of a confidential nature that would, if disclosed. And (i) prejudice the commercial position of the person who supplied it.

17. CLOSURE OF MEETING

The Mayor will declare the meeting closed. The next Ordinary Meeting of Oberon Council will be held on: Tuesday 20 August 2019 commencing at 5.30pm in the Oberon Council Chambers 137 – 139 Oberon Street, Oberon.