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AGENDA

GREEN COVE SPRINGS CITY COUNCIL 321 WALNUT STREET, GREEN COVE SPRINGS, FLORIDA

SPECIAL SESSION THURSDAY, AUGUST 20, 2015 - 9:00 A.M.

ANYONE WISHING TO ADDRESS THE CITY COUNCIL REGARDING ANY TOPIC ON THIS AGENDA IS REQUESTED TO COMPLETE A CARD AVAILABLE AT THE CITY CLERK'S DESK. SPEAKERS ARE RESPECTFULLY REQUESTED TO LIMIT THEIR COMMENTS TO THREE (3) MINUTES.

THE CITY COUNCIL PROHIBITS THE USE OF CELL PHONES AND PAGERS WHICH EMIT AN AUDIBLE SOUND DURING ALL MEETINGS WITH THE EXCEPTION OF LAW ENFORCEMENT, FIRE AND RESCUE OR HEAL TH CARE PROVIDERS ON CALL. PERSONS IN VIOLATION WILL BE REQUESTED TO LEAVE THE MEETING.

Invocation & Pledge of Allegiance to the Flag

Roll Call

Mayor to call on members of the audience wishing to address the Council on matters not on the Agend~.

COUNCIL BUSINESS

1. Review of Economic Development Marketing Plan Interim Report. Eversole

2. City Council approval of Resolution No. R-20-2015, a Resolution amending the Personnel Policies and Procedures Manual, updating the Veteran's Preference and Family Medical Leave Policies in Sections 5.05 and 11.07, respectively. Hunter

3. City Council approval a request by the Green Cove Springs Business League to change the dates for the "Night on the Bricks" events to September 26, 2015, November 14, 2015, March 12, 2016, and May 21, 2016. Thomas

4. Budget Workshop Wrap-up Session:

a. General Fund - Citywide b. Enterprise Funds:

i. Electric ii. Water iii. Wastewater iv. Solid Waste v. Stormwater vi. Customer Service

5. Capital Improvement Plan - Citywide.

6. Adjournment.

Item No.

AGENDA August 20, 2015

of 2

The City Council meets the first and third Tuesday of each month beginning at 7:00 p.m. Meetings are held in City Hall at 321 Walnut Street and audio recordings of the meetings are posted in the City's website at www.greencovesprings.com.

The City may take action on any matter during this meeting, including items that are not set forth within this agenda.

In accordance with Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the City Clerk's office no later than 5:00 p.m. on the day prior to the meeting.

Public Participation: Pursuant to Section 286.0114, Florida Statutes, effective October 1, 2013, the public is invited to speak on any "proposition" before a board, commission, council, or appointed committee takes official action regardless of whether the issue is on the Agenda. Certain exemptions for emergencies, ministerial acts, etc. apply. This public participation does not affect the right of a person to be heard as otherwise provided by law.

Exparte Communications: Oral or written exchanges (sometimes referred to as lobbying or information gathering) between a Council Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial decision by the City Council. The exchanges must be disclosed by the City Council so the public may respond to such . comments before a vote is taken.

Minutes of the City Council meetings can be obtained from the City Clerk's office. The Minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter will be at the expense of the requesting party.

Persons who wish to appeal any decision made by the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based.

CITY OF GREEN COVE SPRINGS, FLORIDA STAFF REPORT

FOR MEETING OF AUGUST 20, 2015

SUBJECT: Review Economic Development Marketing Plan Interim Report.

BACKGROUND: The Council budgeted $15,000 for the 2015 Fiscal Year to develop an Economic Development Marketing Plan and to begin implementation of the plan.

Chris Eversole began working as a part-time temporary employee in the role of communications coordinator on July 22. He has extensive relevant experience, including serving as public information officer for Sarasota County Government and as communications coordinator for Alachua County Government and working as a business reporter for newspapers and magazines for more than 10 years.

Mr. Eversole has been engaged in the following activities : • Reviewing relevant city reports and webpages and the "Today in America" video regarding

the city's vision, economic status, history, and development services • Interviewing city staff and business and civic leaders • Attending a meeting of the Clay County Economic Development Council • Taking photos of the July Third Saturday event, city landmarks, and new buildings • Accumulating a list of media and economic development contacts • Preparing a draft handout to be used at the upcoming Florida Conference of the International

Council of Shopping Centers (ICSC)

Mr. Eversole has worked closely with City Manager Danielle Judd and Development Services Director Janis Fleet in gaining an understanding of economic development challenges and opportunities. His upcoming activities include attending the ICSC Conference and seeking media placements. The attached presentation summarizes the progress that has been made and outlines recommendations for moving forward.

RECOMMENDATION : We, therefore, recommend that the Council accept the Economic Development Marketing Plan Interim Report.

PREPARED BY:

cL~ Chris Eversole, Communications Coordinator

Green Cove Springs Economic Development

Marketing Plan

Interim Report August 20, 2015

Outline • Target aud ience • Tools • Base message • Next steps • Long-range goals

8/19/2015

1

Target Audience • New residents • Visitors • Retailers

• Developers, builders & manufacturers • Business organizations • Media

• Web & social media users

Tools

• Response to inquiries o Magnolia Cove Realtor

I

o New Cove Plaza Owner o Retailers interested in vacant

space

8/19/2015

2

Competitive Advantages

3 p:r.s~~~obs

93y1ttrs Tl'• Fiuwll~ r1,.1;lr

:::~~-; .... ~:;..

W11wll an..wmr · mfnl~1on

1N>WP.•llbt{tl1r1 atft wart"'*~ 1'9cUHWat"*9

"!1' 5'Jk

• Shovel-ready properly

• Surging residen tial cfevelopmenr

• First Coast Expressway coming

Firs t Coast's Gem Green Co\'C SJ'ring5 i:i: locah-:d nlclllg 1hc wcsl bank of

th e St. John;; River in Northca3t Florida. h is the Clny Countyst":'lt.

Ot1ring the fore 181'0.>., o llrg.c number or hotcl!I were built. The medicinal q1ulitic.,ofthc ~pring IO\'.'<tt~ downli)\\'TI and the area·~ clim:i.tc l llmctc tJ winier 1ouri.m -who :mi\'cd by rivcrboau.

The fodcmt CO\'crnmcm built :.1 N1wv :tirlk ld :11 the cUgc of the dly.-whkh W.t.i U~'if IO lr.\if; pi101s during Wor!JW>rll.

Af11.:r 1hc war. lhc i;~wcmmcnt bui11 U piers to ::iccouuuodate o\'t: r 600 shi11s placed in reserve and rcfi:m:d toas1hc'·Mo1hhall Fleer·.

Afttr lhc focilil)' wus dcrnrmubsioncd, the city purch:iscd ii - later selling thcpropctty lothcRcynnlds Corp., which is dc\'doping ii.

Th~ city k n; always enjoyed a strong sense of communily anJ is home of m1ny fi:sli\'Jl.s i.IUd other C\'Cnt5. The Clay County fJiq;rounds Is just west of the city.

TI1c cily is: c~pcricnciug rupiJ rc:sickm dcv~lopmcnt, imJ m:my new businesses urc comins to towll

Tools

Fact Sheets

Tools

Fact Sheets SJOBS

C-flEATI:O ~ Based on Model

Examples

8/19/2015

3

8/19/2015

Tools

• Presentations o Regional groups o Business prospects

Tools

• Press releases and tip sheets • Web pages & links

4

Next Steps

•Complete o Fact sheets o Media list

Next Steps

• Conduct outreach o International Council of Shopping

Centers - Orlando

o Promote CalaVida, Soul Food Festival & Christmas on Walnut Street

o Host events such as EDC and Builders Council

o Seek media placements

8/19/2015

5

8/19/2015

Long-Range Goals

• Create templates & systems

• Explore webpages & apps

• Determine ongoing staffing

6

____ Green Cove Spring,-=--s _


Governors Pointe Yacht Club overlooks the St. Johns River.

• Shovel-ready property

• Surging residential development

• First Coast Expressway coming

First Coast's Gem Green Cove Springs is located along the west bank of

"q the St. Johns River in Northeast Florida. It is the Clay County seat.

During the late 1880s, a large number of hotels were built. The medicinal qualities of the spring located

l downtown and the area's climate attracted winter tourists -who arrived by riverboats.

The federal government built a Navy airfield at the edge of the city, which was used to train pilots during World War II.

After the war, the government built 13 piers to accommodate over 600 ships placed in reserve and referred to as the "Mothball Fleet".

After the facility was decommissioned, the city purchased it - later selling the property to the Reynolds Corp., which is developing it.

The city has always enjoyed a strong sense of community and is home of many festivals and other events. The Clay County Fairgrounds is just west of the city.

The city is experiencing rapid resident development, and many new businesses are coming to town:

Woody's Fills Need Jeff and Samantha Blackburn did their

research carefully before they decided to move their Woody's Bar-B-Q to Green Cove Springs.

"/looked for a vacuum to fill, and there was a vacuum; there weren't any other barbeque restaurants in

the area," Jeff Blackburn said.

In addition, Blackburn liked the demographics. "Green Cove is the county seat and I could count on a steady lunch rush

1

" he said. "It's a very stable community, ' " and I have lots of regular customers.

The First Coast Expressway will be a four-lane toll road connecting 1-10 in Duval County with 1-95 in St. Johns County through Clay County, a total distance of 46.5 miles.

The project includes a Green Cove Springs exit - providing improved access to the community.

Painters are among the people enjoying Spring Park.

Repurposing U.S. 17 Property

Michelle and Todd Sweatland converted an abandoned property into office space and a deli. Michelle operates her family-law practice in the building in the background.

Investment in Infrastructure

The city recently opened a new Police Headquarters.

The city is building a modern new Wastewater Treatment Plant that can accommodate future needs.

904-297-7500 .

'One of the Best Sites on the East Coast:' Site Selector Clay County seat Green Cove Springs is one

of the most ideal cities for a manufacturer to relocate to or expand in, according to a study by Princeton, New Jersey-based The Boyd Company, a site selection company that has worked with clients like Pratt & Whitney, PepsiCo and Dell.

Some of its biggest benefits include its abundant industrial

space, access to rail service, proximity to the port and Florida's

friendly business climate.

The study, done after several clients asked for the information, looked at 40 of the biggest emerging markets for manufacturing and found that Green Cove Springs is one of the lowestcost cities.

"Right now," Boyd said, "Green Cove Springs is one of the best [sites] on the East Coast."

"Green Cove Springs has some very compelling trends," John Boyd, principle of the Boyd Company, told the Business J oumal.

Excerpted from Jacksonville Business Journal

Why This Green Cove Springs Manufacturer . Launched a $10M Expansion

VAC-cc>N Clay County's second-largest private employer is growing. Vac-Con Inc. -the manufacturer of truck-mounted sewage

cleaning equipment -broke ground in June for its 65,000-square-foot expansion, which will add to its already 100,000 square feet.

"It has been said for every job in manufacturing, it creates two to three additional jobs in the community, through service industries and other related business. I think that's an important part of our mission as a manufacturer," said Marketing Manager Tom Jody.

Excerpted from Jacksonville Business Journal

California Com pany Chooses Clay The f 01mer Food Lion distribution

center has its second new tenant in a year. Santa Paula, Calif-based Calavo

Growers Inc. has signed a lease for 208,000 square feet of space in the f01mer Food Lion center on J.P. Hall Boulevard with the goal of bringing 262 jobs to Clay County in the next five years.

Calavo Growers, a food processor and distributor, will take up the section of the building that houses refrigeration equipment, which will be used in various food processing capacities.

Excerpted from Clay Today


• Low millage rate • Strong workforce • All utilities are under the city • One-stop permitting

904-297-7500

"Green Cove Springs is close to the river yet still provides some of the lowest home prices in the county.

''And with some of the best schools in Clay County, Green Cove Springs is a great place to call home."

D.R. Horton -America's Builder

Quality of Life

Rich History

• Riverfront • Great Schools • Strong Churches • Outstanding

Recreation

The First Presbyterian Church is among the city's historic sites.

Guests came by steamboat to hotels in Green Cove Springs.

904-297-7500

Magnolia Cove

Green Cove Springs Loopnet Listings

Compiled August 18, 2015

• Magnolia Cove is a great opportunity for a developer or builder to purchase or joint venture with current ownership to construct a unique residential and marina

. property on the St. Johns River. Current site plan encompasses 143 residential units and a 66 slip marina.

• Located on the west bank of the St. Johns River west of St Augustine and south of Jacksonville in the town of Green Cove Springs.

• Contact: o Lee Brushingham , (954) 295-2098 o Keith Kidwell SIOR, CCIM, (954) 771-1212 Ext: 3

20 acres US-17 South • This is a 20-acre vacant tract that has approximately 400 feet of direct frontage

along US Highway 17 and 142 feet of frontage on a CSX rail line. The highway frontage portion of the property is zoned for commercial use, and the remainder is zoned heavy industrial. On-site retention is in place. Levels of service are adequate on nearby roadways. The property benefits from close proximity to a planned exchange of The First Coast Outer Beltway.

• US-17 (South Orange Avenue) Green Cove Springs • $1, 700,000 • 20 AC • Industrial (land) • Contact Mark Pass, (904) 291-1471 Dairy Processing Facility • Recently operating as a dairy processing facility. Property contains six buildings

(88,500 SF total) on 23.37 Acres. • $1,299,000 • 23.37 AC • Agricultural • Contact Paul Porter, (904) 421-7 400 Green Cove Industrial Commercial • High and dry with city utilities on US 17, this is ideal location for Industrial Park

with Mixed-Use Commercial frontage. One mile from new Outer Beltway and adjacent to CSX active line and additional rail spur. Perfect for intermodal transport, distribution, etc. Additional contiguous parcels may also be available.

• South on US 17 from Green Cove Springs, and the Property is on the right, just before railroad track.

• $2,400,000 • 5 - 24.17 AC • Commercial/Other (land) • Contact Shelton Scaife Broker Associate, (904) 591-7722 Green Cove Industrial/Commercial

• 4.43 acres of Industrial/Commercial property located in the growing Green Cove Springs area.

• $575,000 • 4.43 AC • Industrial (land) • Contact:

o Daniel Blanchard, (904) 237-7781 o Ben C. Bishop Ill , (904) 982-2713

Long Branch Crossing • Welcome to Long Branch Crossing, a 2,785-acre one-of-kind property that offers a

unique combination of natural beauty, conservation-, income production, and recreational opportunities. $5,500,000

• 2,784.70 AC • Timberland • Contact:

o Dean Saunders, (863) 648-1528 o Tony Wallace, (352) 378-8966

4440 Industrial Park • Lot is high and dry with offsite retention. Fenced with plenty of road frontage.

Natural gas is on the way. • Great lot in a very good location, less than .5 mile from new proposed Green Cove

Springs Interchange for the new North Florida Expressway. • $375,000 • AC • Industrial (land) • Contact Van Royal , (904) 284-4653 Energy Cove Court Lot is high and dry and a great location just south of US 17 and State Road 16 intersection and less than 1 mile from the proposed Outer Beltway Interchange. This is the western 1 acre of a two acre site South on US 17 through Green Cove Springs to a right on Energy Cove Court. Lot is next to the new Velcorp Gems facility. • $95,000 • 1 AC • Industrial (land) • Contact Van Royal , (904) 284-4653 503 Orange Ave Paved Lot in the heart of Green Cove Springs. Close to everything. Ideal for Fast food, chain restaurant or office building. Incredible visibility to all of the traffic on US 17 and in the middle of of government offices and great parking possibilities. All utilities to the site. • $750,000 • 1 - 1.73 AC • Retail (land) • Contact Van Royal , (904) 284-4653

US HIGHWAY 17 VACANT LAND NEXT TO RACETRAC Green Cove Springs, FL • Vacant Land Zoned Commercial 883 All Utilites to the site -- Approved for 13,00

Impervious - Retention on Site • Road Frontage on US Highway 17 adjacent to Rae Track gas station. excellent

location. • $189,000 • 2.31 AC • Commercial/Other (land) • Contact Terry Taylor, (904) 421-7 427 430 Orange Ave Property has been preliminarily approved for mixed use and is a part of the Downtown Corridor plan o Green Cove Springs. Property directly across the street is being completely re-done to be the home of the Clay County Supervisor of Elections. Tremendous potential. 380 feet of frontage on US 17 • In the very heart of Green Cove Springs at the corner of US 17 and Park Street.

Good access in both directions • $1,050,000 • 1 - 2.14 AC • Retail (land) Hall Highway 16 Waterfront • 45 acres zoned 12 units to the acre. 27 acres is high and dry. Property has been a

trailer park for years, and the owner is ready to sell. Possibilities are great, and there are some nice waterfront views. Very good location near Reynolds Park and the port of Green Cove Springs.

• Contact Van Royal, (904) 284-4653 Hall Highway 16 • Utilities to the site, and retention is off site. City water, sewer and electric. • Great location near Reynolds Industrial Park .5 miles from the intersection of US

Hwy 17 and SR 16 • $110,000 - $250,000 • 1 - 2.50 AC • Commercial/Other (land) • Contact Van Royal, (904) 284-4653 US 17 and State Rd 16 • This is a low piece of property that is in the final stages of permitting in order to

use entire site. Perfect for large C-Store operation or Fast Food site. Incredible traffic count morning and evening. Price is AS-IS. Will take approximately $250,000 to add fill and mitigate.

• $175,000 • 1.86 AC • Retail (land) • Contact Van Royal, (904) 284-4653 JP Hall Commerce Center

• 95 acres fully vested, concurrency. Water, sewer and electric to the site, off-site retention ready for construction. Will build to suit or also consider a land lease. Outside storage allowed.

• Great location just South of Green Cove Springs at the intersection of the new Outer Beltway and US Hwy 17 South.

• 1 - 50 AC • Industrial (land) • Contact Van Royal, (904) 284-4653


August 20, 2015

SUBJECT: Approval of R-20-2015, a Resolution Amending the Personnel Policies and Procedures Manual to Update the Veteran's Preference and Family and Medical Leave Policies in Sections 5.05 and 11.07 Respectively.

BACKGROUND: Staff has been working with a labor attorney with The Krizner Group to update the Veteran's Preference and Family and Medical Leave policies in the City's Personnel Policies and Procedures Manual. The new policies, attached to the resolution as Exhibits "A" and "B", show the recommended additions underlined and deletions struck through. City Attorney Jim Arnold has also reviewed the resolution and policies.

RECOMMENDATION: Approval ofR-20-2015.

MOTION: Move to approve R-20-2015, a resolution amending the Personnel Policies and Procedures Manual to update the Veteran' s Preference and Family and Medical Leave policies in Sections 5.05 and 11.07 respectively.

Submitted: Approved:

C~~urces Director

STAFF REPORT.DOC

RESOLUTION NO. R-20-2015

A RESOLUTION OF THE CITY OF GREEN COVE SPRINGS, FLORIDA AMENDING THE PERSONNEL POLICIES AND PROCEDURES MANUAL TO UPDATE THE VETERAN'S PREFERENCE AND FAMILY AND MEDICAL LEA VE POLICIES IN SECTIONS 5.05 AND 11.07 RESPECTIVELY, AND SETTING AN EFFECTIVE DATE.

WHEREAS, the City wishes to update the Veteran's Preference and Family and Medical Leave policies in Sections 5.05 and 11.07 respectively in the City's Personnel Policies and Procedures Manual;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA THAT:

Section 1. The amendment updating the Veteran's Preference policy set forth in the attached Exhibit "A" is added to the Personnel Policies and Procedures Manual, Section 5.05 Special Qualifications or Preferences, and made a part hereof by reference.

Section 2. The amendment updating the Family and Medical Leave policy set forth in the a-i;tached Exhibit "B" is added to the Personnel Policies and Procedures Manual, Section 11.07 Family and Medical Leave, and made a part hereof by reference.

Section 3. The City Council hereby authorizes the City Manager and Human Resources Director to make any and all revisions necessary to the Personnel Policies and Procedures Manual, including repagination or renumeration of Sections or Items. Changes necessary to correct scriveners errors or cross-reference inaccuracies are hereby authorized to be made by the City Manager, Human Resources Director, or their designee.

SECTION 4. Effective Date. This Resolution shall take effect August 20, 2015.

DONE AND RESOLVED BY THE CITY COUNCIL OF THE CITY OF GREEN COVE SPRINGS, FLORIDA, IN REGULAR SESSION THIS 20TH DAY OF AUGUST, 2015.

CITY OF GREEN COVE SPRINGS, FLORIDA

B. Van Royal, Mayor ATTEST:

Julia W. Clevinger, City Clerk

APPROVED AS TO FORM:

L. J. Arnold, III, City Attorney

Exhibit "A"

verification of all information contained on any employment related forms or during the hiring process. As part of the background investigation, the City reserves the right to perform state and national background checks on all potential and current employees (Section 166. 044 2, Florida Statutes).

Information produced at any time to the City of an applicant's inability to perform duties even with reasonable accommodation, unfitness for duty, grounds for rejection not disclosed by the applicant, or any falsification or omission during the application process or any information reflecting possible unsuitability for employment shall exclude the applicant from consideration for said position.

5.04 Evaluation of Applicants

The Personnel Director and Department Head and/or Supervisor shall determine the most appropriate means of evaluating job applicants. The City seeks to hire the best qualified individual for each position.

Reference checks, interviews, medical examinations, performance tests, job related written tests, and/ or other screening procedures may be used as appropriate. Those applicants chosen shall be interviewed by the Department Head/Supervisor and the Personnel Director, and the most qualified applicant shall be recommended to the City Manager.

Applicants shall be required to provide any information and/or undergo any examinations necessary to demonstrate compliance with prescribed requirements for the position(s) involved.

Final hiring authority rests with the City Manager on the recommendation of the Department Head and Personnel Director, and job offers will be made by the City Manager or the Personnel Director as the designated representative of the City Manager.

5.05 Special Qualifications or Preferences, Including Veteran's Preference

In the case of applications for positions requiring special technical, professional or scientific knowledge and experience or qualifications, the City may require evidence of a satisfactory degree of training and experience, and may require such certificate of competency or licenses as may be desired or as the laws or ordinances may require for the practice of the profession, art, or trade involved. In situations where an applicant claims veteran's preference, all necessary documentation must be submitted at the time of making application. The City's Veteran's Preference Policy is outlined below:

Veteran's Preference Policy

Introduction

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Chapter 295, Florida Statutes, sets forth certain requirements for public employers to accord preferences, in appointment, retention, and promotion, to certain veterans and spouses of veterans who are Florida residents. The relevant portions of the law apply to "the state and its political subdivisions". The City of Green Cove Springs is subject to the requirements of Chapter 295.

Indiyiduals to which Preference is Extended

(a) Section 295.07, Florida Statutes, extends Veteran's Preference to:

(1) A veteran with a service-connected disability who is eligible for or receiving compensation, disability retirement, or pension under public laws administered by the U.S. Department of Veterans Affairs and the Department of Defense.

(2) The spouse of a veteran who cannot qualify for employment because of a total and permanent service-connected disability, or the spouse of a veteran missing in action, captured, or forcibly detained by a foreign power.

(3) A veteran of any war who has served on active duty for one day or more during a wartime period, excluding active duty for training, and who was discharged under honorable conditions from the Armed Forces of the United States of America. A veteran who has served honorably but who has not met the criteria for the award of a campaign or expeditionary medal for service in Operation Enduring Freedom or Operation Iraqi Freedom qualifies for preference in appointment, effective July l, 2007. The service dates are defined as follows:

(i) Operation Enduring Freedom/Operation Freedom's Sentinel October 7, 2001 to date declared by Presidential proclamation.

(ii) Operation Iraqi Freedom/Operation New Dawn March 19, 2003 to December 15, 2011 .

(4) The un-remarried widow or widower of a veteran who died of a serviceconnected disability.

(5) Any Armed Forces Expeditionary Medal, as well as the Global War on Terrorism Expeditionary Medal, qualifies for Veteran's Preference.

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Definition of Wartime Periods

World War II: December 7, 1941 to December 31, 1946

Korean Conflict: July 27, 1950 to January 31, 1955

Vietnam Era: August 5, 1964 to May 7, 1975

Persian Gulf War: August 2, 1990 to January 2, 1992

Afghanistan - Operation Enduring Freedom/Operation Freedom's Sentinel October 7, 2001 to date declared by Presidential proclamation or law.

Operation Iraqi Freedom/Operation New Dawn March 19, 2003 to December 15, 2011.

Required Documentation

To assert Veteran's Preference, you shall provide the following required eligibility documentation along with your application for employment. Applications for employment and copies of eligibility documents, not originals, may be submitted by mail or in person at 321 Walnut Street, Green Cove Springs, FL 32043 or by email to [email protected]. Failure to provide required eligibility documentation at time of application shall disqualify the applicant's assertion of Veteran's Preference for the particular position applied for.

(a) Veterans, Disabled Veterans, and Spouses of Disabled Veterans

The documentation submitted must indicate character of service:

(1) Defense Form DD-214 or

(2) Military Discharge Papers or

(3) Equivalent Certification from the Veterans Administration listing military status and dates of service.

(b) Disabled Veterans Must Also Furnish

(1) Certifying documents from the Department of Defense,

(2) Veterans Administration or the Division of Veterans Affairs that the Veteran has a service connected disabili,ty.

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(c) Spouses of Disabled Veterans

( 1) Certification from the Department of . Defense or the Veterans Administration that the Veteran is totally disabled, OR

(2) An identification card issued by the Division of Veterans Affairs, certificate of marriage to the Veteran, a statement attesting that the spouse is still married to the Veteran at the time of application and proof that the disabled Veteran cannot qualify for employment because of a serviceconnected disability.

( d) Spouses of Persons on Active Duty

( 1) Document from the Department of Defense or Veterans Administration certifying that the person on active duty is listed missing in action, captured in the line of duty or forcibly detained or interned in the line of duty by a foreign government or power, AND

(2) a statement attesting that the spouse is married to the person on active duty at the time of application for employment.

(e) Un-Remarried Widow or Widower of a Deceased Veteran

(1) Document from the Department of Defense or Veterans Administration certifying the service connected death of the Veteran, evidence of marriage and a statement that the spouse is not remarried.

Veteran's Preference Procedures

(a) Veteran's Preference in perpetuity: a person eligible for Veteran's Preference in appointment does not ·forfeit employment preference eligibility once that Veteran or eligible spouse of the Veteran has been employed by the City of Green Cove Springs or any other state agency or political subdivision of this state.

(b) Preference in appointment and employment: Preference in appointment and employment requires that a preferred applicant be given special consideration at each step of the employment selection process but does not require the employment of a preferred applicant over a non-preferred applicant who is the most qualified applicant for the position. Granting of an interview is one example of the type of special consideration which may be given to a preferred applicant. If, at any stage of the hiring process, a preference-eligible Veteran meets the minimum qualifications for an open position, then he or she will advance to the next step in the public employer's selection process. If, at any step in the selection process, a determination is made that the Veteran is not

22

qualified to advance to a subsequent step in the selection process, such determination will receive a review at a higher level of management having authority to overturn the initial determination, to ensure whether the determination was correct.

(c) Preference in layoffs: Where a layoff is necessitated in a covered position, similar preferences must be given to the covered employee in the retention process, if there are positions remaining in the job classification of the Veteran. For example, the Veteran is a technician and there are six technician spots available before the layoff. After the layoff, there are three technician spots available. The Veteran, in order to be afforded the preference under the statute, must be retained. If, in the example above, all six technician positions are eliminated, the Veteran must be given affirmative help by Human Resources to identify vacant, budgeted position(s) for which he is qualified and affirmative help in applying for those position(s).

( d) Preference in reinstatement or reemployment: When an employee in a covered position leaves our employment for the purpose of serving in the Armed Forces of the United States and is separated therefrom with an honorable discharge, the City of Green Cove Springs shall reinstate or reemploy such person under the following conditions:

(1) Reinstatement or reemployment is made to the same or to an equivalent position.

(2) Reinstatement or reemployment is made within one year of the date of separation from the military service, or, in the case of extended active duty, within one year of the date of discharge or separation subsequent to the extension.

(i) Persons reinstated or reemployed under this section shall be awarded preference in promotion, and shall be promoted ahead of all other employees who are as well q u a 1 i f i e d or less qualified for the position. When an examination with a numeric ranking is utilized, such persons shall be eligible for 10 preference points. Eligibility for preference in promotion shall apply only to a Veteran' s first promotion after reinstatement or reemployment, without exception.

(ii) If the reinstated or reemployed person is not promoted, the person retains promotion preference eligibility until the first promotion following reemployment is satisfied.

(e) Promotion preference: Promotion preference is applied only to a Veteran's first promotion after reinstatement or reemployment without exception.

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Exempt Positions

The exempt positions that are not covered by this policy include all offices elected by popular vote and persons appointed to fill vacancies in such offices.

Additional Assistance

If an applicant asserting Veteran's Preference for a vacant position needs assistance with the application or selection process, he/she may contact our Human Resources Department at (904) 297-7500.

5.06 False Statements by Applicant

False statements or omissions by an applicant or by others with the applicant's support or at the applicant's direction, connivance in any application or employment related form or during any interview may result in rejection of such applicant for consideration, or for termination if employed regardless of when the false statement or omission is discovered.

5.07 Medical Examinations, Inquiries, and General Testing

Applicants for employment may be subject to medical examinations or inquiries, including but not limited to drug testing, (specific/general) blood test and urinalysis, after a conditional offer of employment has been made. A conditional offer of employment may be withdrawn if an applicant tests positive for drugs or if the examination or inquiry reveals that the applicant cannot perform the essential functions of the position offered, even with reasonable accommodation, or the applicant poses a direct threat to his or her . health and safety or the health and safety of others. The City may designate specific or general testing requirements depending upon the nature of the job and minimum standards. With the approval of the City Manager, a Department Head may require that a current employee undergo a medical examination to determine fitness for duty, promotion or other personnel action.

5.08 Employment of Relatives

It shall be the policy of the City in hiring personnel to review family relationships with regard to blood, marital or step-relative status with all applicants and current employees/family members. In performing this review, the hiring of immediate family members of employees within the City will be limited as described below, thereby eliminating potential problems that may be created in the future.

No employee may directly or indirectly supervise, or be directly or indirectly supervised, by a member of his/her immediate family. Family members shall not be selected or retained for employment in positions in which they play a part in the hiring, firing, promotion or advancement of another family member. "Family Member" means blood, marital or step-relative, including without limitation spouse, mother, father, son, daughter, sister, brother, uncle, aunt, first cousin, nephew, niece, father-in-law, mother-

24

Exhibit "B"

Additional leave may be granted at the discretion of the City Manager or his/her designee.

(b) This funeral leave shall not be charged against hours of any other benefits provided by the City, nor shall it be used in computing overtime. Funeral leave will not accrue and no pay offered in lieu of funeral leave. The employee shall not be covered by worker's compensation while on funeral leave.

11.05 Unpaid Leave

Upon request, and the recommendation of the Department Head, the City Manager may grant any employee a leave of absence of up to fifteen days. During any such leave, the employee will not accrue seniority or benefits and will be responsible for timely payment of health insurance premiums. The City Manager may authorize an extension of such leave.

11.06 Disciplinary Administrative Leave

An employee may be placed on administrative leave, either with or without pay, pending possible disciplinary action or when otherwise deemed by the City Manager to be in the best interest of the City.

11.07 Family and Medical Leave

(a) General Eligibility

Employees with an eligible illness may take up to 12 weeks of unpaid, job protected leave each year for specified family and medical reasons. While the City of Green Cove Springs follov1s the Family and Medical Leave Act, employees are eligible for leave under the lav1 only if they meet the follo\ving eligibility requirements:

1) The employee requesting leave has been employed by the City for at least 12 months.

2) The employee requesting leave has been employed for at least 1,250 hours of service during the 12 month period immediately preceding the request for the leave; and

3) The employee requesting leave is employed at a work site v;here 50 or more employees are employed by the City within 75 miles of that ·work site-:

4) Appropriate forms and notification are completed.

51

Until all of the above eligibility eriteria are met, employees will be granted leave only as otherwise provided for in these polieies.

(b) Conditions Triggering Leave

Family and medieal leave must involve one or more of the follmving reasons:

1) For the birth, or to eare for a nmvbom ehild, or plaeement of a ehild with the employee for adoption or foster eare.

2) To eare for an immediate family member (spouse, ehild, or employee's parent) 1..vith a serious health eondition.

3) Beeause of the employee' s serious health eondition whieh makes the employee unable to perform the funetions of the employee's job.

4) To manage qualifying eJcigeneies when a qualifying family member serves in the National Guard or Reserves while sueh member is on aetive duty.

5) To eare for a eovered military serviee member that is your spouse, ehild, parent, or next of kin with a serious illness or injury ineurred in the line of duty on aetive duty (ealled Military Caregiver Leave).

(e) Duration of Leave

1) Eligible employees that ineur one of the first four triggering eonditions set forth above may reeeive up to 12 workweeks of unpaid leave during any "rolling" 12 month period, measured baehvard from the date of any previously used family or medieal leave. Family and medieal leave involving the birth or plaeement of a ehild for adoption or foster eare must be eoneluded within 12 months of the birth or plaeement. Eligible employees that qualify for Military Caregiver Leave are able to take up to 26 worhve.eks of leave in a single 12 month period.

i) Depending on the purpose of an employee's leave request, the employee may ehoose (or the City may require the employee) to use aeerued paid leave, if available, as a substitute for some or all of their unpaid family and medieal leave.

(d) Maintenanee of Health Benefits

If you and/or your family partieipate in a group health plan, the City will maintain eoverage under the plan during your family and medieal leave. This eoverage will be provided if you or your family \Vere eovered under the plan before the leave v1as taken and on the same terms as if you had eontinued to work. Where appropriate, you must make arrangements to timely pay your

52

share of health plan premiums vlhile on leave. In some instances, the City may recover premiums it paid to maintain health coverage for an employee and family.

(e) Job Restoration

Upon returning from a family and medical leave, you will normally be restored to your original job, or to an equivalent job 1Nith equivalent pay, benefits, and other employment terms and conditions. In addition, your use of family and medical leave will not result in the loss of any employment benefit that you earned or were entitled to before using family and medical leave.

(t) Notice and Medical Certification

Family Medical Leave will commence upon the employee's request, or upon notification to the employee by the City.

When seeking family medical leave, employee must:

1) Provide 3 0 days advance notice of the need to take family and medical leave, if the need is foreseeable.

2) Abide by usual and customary call in procedures for reporting an absence vihen significant advance notice cannot be provided.

3) Provide medical certifications supporting the need for leave due to a serious health condition affecting employee or an immediate family member. Second or third medical opinions and periodic re certifications at the City's expense may also be required. Any incomplete certifications 1Nill be returned to employee with any such failures noted in vniting and employee will be provided with seven days to cure such deficiencies.

4) Provide such periodic reports as deemed appropriate during the leave regarding employee's status and intent to return to work.

5) Provide medical certification of fitness for duty before returning to vwrk, if the leave was due to employee's serious health condition. Certification must indicate the employee can perform the essential functions of his/her position.

6) Try to schedule treatment so that it will not unduly disrupt the City's operation, when leave is needed for a planned medical treatment for employee's own serious health condition or that of an immediate family member.

Failure to comply vlith these requirements may result in delay or denial of leave.

53

(g) Other Employment

Outside employment during an employee's leave period is prohibited, and may result in disciplinary action, up to and including immediate termination of employment.

(h) E)rneeding FMLA Leave

Any employee who exceeds their FMLA. entitlement may be subj eet to termination of employment.

(i) Non Contractual Nature Of This Policy

The duration of leave, availability of benefits, opportunity for job restoration, and other rights and privileges associated v1ith FMLA Leave are limited by the requirements of applicable state and federal law. No express or implied contractual rights shall be inferred from this polio~'. The City reserves the right to modify this or any other policy, as necessary, in its sole discretion.

General Provisions

In accordance with the Family and Medical Leave Act, the City will grant job-protected unpaid family and medical leave to eligible employees for up to 12 weeks per 12-month period for any one or more of the following reasons:

(a) In order to care for a child following the child's birth, adoption, or placement in foster care with the employee:

(1) Leave must be taken with the 12-month period following the child's birth or placement with the employee:

(2) If married spouses both work for the City, their total leave in any 12-month period may be limited to an aggregate of 12 weeks if the leave is taken for the birth or placement of a child.

(b) In order to care for an immediate family member (spouse, child, or parent) of the employee if such immediate family member has a serious health condition:

(c) The employee's own serious health condition that makes the employee unable to perform the functions of his/her position; or

( d) The. employee must attend to a qualifying exigency arising out of the fact that the employee's spouse, child, or parent is on a covered active duty or has been notified of an impending call or order to covered active duty in the Armed Forces.

54

Service Member Family Leave

Eligible employees who are the spouse, child, parent, or next of kin of a covered Service Member are entitled to up to 14 weeks of additional leave during a single 12-Month Service Member Period (for a total of 26 weeks if combined with other FMLA leave), to care for such covered Service Member who incurred a serious injury or illness in the line of active duty in the Armed Forces. Available leave not taken during the 12-Month Service Member Period, which begins on the first day leave is taken, will be forfeited. No more than 26 weeks of leave may be taken in a single 12-month Service Member Period, and no additional extended leaves may be taken in other years for the same injury or illness. If married spouses both work for the City, their total Service Member Family Leave may be limited to an aggregate of 26 weeks.

Definitions

(a) "12-Month Period" means a rolling 12-month period measured backward from the date leave is taken.

(b) "12-Month Service Member Period" means a single 12-month period measured forward from the first day Service Member Family Leave is taken.

( c) "Child" means a child either under 18 years of age, or older than 18 who is incapable of self-care because of a disability, for whom the employee has actual day-to-day responsibility for care, including biological, adopted, foster or stepchild. For purposes of a son or daughter on covered active duty or call to covered active duty, or for Service Member Family Leave, the child may be of any age.

( d) "Parent" means a biological parent of an employee or an individual who stood in place of a parent to an employee when the employee was a child.

(e) "Next of Kin" means the nearest blood relative of a Covered Service Member.

(f) "Covered Active Duty" means: 1) in the case of a member of a regular component of the Armed Forces, duty during the deployment with the Armed Forces to a foreign country; and 2) in the case of a member of a reserve component of the Armed Forces, -duty during the deployment with the Armed Forces to a foreign country where they may become involved in military actions, operations, or hostilities against an enemy of the United States or against an opposing military force.

(g) "Covered Service Member" means: 1) a member of the Armed Forces (including a member of the National Guard or Reserves) who is undergoing recuperation for a serious injury or illness; or, 2) a veteran who is undergoing recuperation for a serious injury or illness and who was a member of the Armed Forces (including a

55

member of the National Guard or Reserves) at any time during the preceding period of five years.

(h) "Veteran" means a person who served in the active military, naval, or air service, and who was discharged or released under conditions that were not dishonorable.

(i) "Serious Injury or Illness" means an injury or illness that was incurred by a member or veteran of the Armed Forces in the line of duty while on active duty (or existed before the beginning of the member's active duty and was aggravated by service in the line of duty) and, in the case of a member, renders the member medically unfit to perform his or her duties, or in the case of a veteran, manifested itself before or after becoming a veteran.

(j) "Qualifying Exigency" includes: 1) notification of a call to covered active duty seven or fewer days from date of deployment: 2) military events and related activities, including post-deployment activities (e.g. official ceremonies, support programs, counseling, etc. related to covered active duty or a call to such); 3) attending to childcare and school activities; 4) attending to financial and legal matters; 5) to spend up to five days with a military member who is on short-term, temporary rest and recuperation leave during the period of deployment; and, 6) any additional activities related to the call to covered active duty otherwise agreed to by the employer and employee.

(k) "Serious Health Condition" means an illness, injury, impairment, or a physical or mental condition that involves 1) inpatient care (overnight stay); 2) incapacity requiring absence from work for more than three calendar days and that involves continuing treatment (two or more visits within 30 days) by a health care provider; 3) continuing treatment by a health care provider for a chronic or longterm health condition that is incurable or which, if left untreated, would likely result in a period of incapacity of more than three calendar days; or 4) prenatal care by a health care provider.

Coverage and Eligibility

To be eligible for family/medical leave, an employee must have worked for the City for at least 12 months total, and have worked at least 1,250 hours over the previous 12-month period.

Intermittent or Reduced Leave

An employee may take leave intermittently (a few days or a few hours at a time) or on a reduced leave schedule. The employee may be required to transfer temporarily to a position with equivalent pay and benefits that better accommodates recurring periods of leave. An employee may not take intermittent leave following the birth or placement of a child except at the discretion of the City.

56

Use of Paid Leave

An employee will be required to use accrued paid leave (including paid vacation, sick leave, compensatory time and workers' compensation) for any part of a family/medical leave. When an employee has used all of his or her accrued paid leave, the employee may request an additional period of unpaid leave so that the total paid and unpaid leave provided equals 12 weeks (or 26 weeks if combined with Service Member Family Leave time).

Employee Notice Requirement

(a) An employee must give 30 days' notice in the event of a foreseeable leave. A "Family and Medical Leave Act Request" form should be completed by the employee and returned to the City. In unexpected or unforeseeable situations, an employee should provide as much notice as is practicable, followed by the completed form. The notice must indicate that 1) the employee is unable to perform the functions of the job or that a covered family member is unable to participate in regular daily activities: 2) the anticipated duration of the absence: and 3) whether the employee intends to visit a health care provider or is receiving continuing treatment.

(b) If an employee fails to give 30 days' notice on a foreseeable leave request and has no reasonable excuse for failure to do so, then leave may be denied until 30 days after the employee provides notice.

( c) When planning medical treatment, an employee must make a reasonable effort to schedule the leave so as not to unduly disrupt the City's operations.

( d) In the event of leave to attend to a qualifying exigency, the employee shall provide as much notice as is reasonable and practical under the circumstances.

Employer Notice Requirements

(a) Notice of Eligibility Rights: Within five days after the employee requests leave or after the City learns the leave may be for an FMLA-qualifying reason, the City will provide written notice stating whether the employee is eligible for FMLA leave, and if not eligible, at least one reason why.

(b) Notice of Designation of Leave: Within five days after the employee requests or the City learns of the need for FMLA leave, the City will provide a written notice stating whether leave is available, how much leave has been designated as FMLA leave, and how much leave remains. For a leave of unspecified duration, the City will update the notification every 30 days as to how much leave was designated FMLA and how much leave remains. If any part of the requested leave is not

57

designated as FMLA leave, the City will provide written notice of and reason for denial.

Medical and Military Certification

(a) Certification of Serious Health Condition: For leaves taken because of the employee's or a covered family member's serious health condition, the employee, upon request, must submit a completed "Physician or Practitioner Certification" form and return the certification to the City. Medical certification must be provided by the employee within 15 days after requested. If the employee fails to provide adequate certification within this time period, then the City will inform the employee, in writing, what additional information is necessary, and will allow the employee at least seven days to correct the certification. The City may· delay leave until such certification is produced. In the case of medical emergency, the employee must submit certification as soon as is reasonably possible.

(b) City May Require Second Opinion: The City may require a second or third opinion (at its own expense).

( c) Periodic Reports on Status and Intent to Return to Work: Employee shall · provide such periodic reports as deemed appropriate during the leave regarding the employee's status and intent to return to work.

( d) Certification Related to Covered Active Duty or Call to Covered Active Duty: The employee requesting leave related to a family member's covered active duty or call to covered active duty shall provide supporting documentation of such status issued by the applicable Armed Services branch.

( e) Certification of Fitness for Duty: Employee must provide a medical certification of fitness for duty before returning to work, if the leave was due to employee's serious health condition. Certification must indicate the employee can perform the essential functions of his/her position.

(f) Certification for Extended Service Member Family Leave: Employees requesting extended Service Member Family Leave must provide documentation of the injury, recovery or need for care, such as an official Armed Forces communication, showing that the injury or illness was incurred on active duty and, in the case of a member, renders the member medically unfit to perform military duties, or in the case of a veteran, that the veteran was a member of the Armed Forces within the preceding five years.

(g) Confidentiality of Medical Records: Documentation related to the employee's or family member's medical condition will be held in strict confidence and maintained in the employee's medical records file.

58

Effect on Benefits

(a) An employee granted leave under this policy will continue to be covered under the City's group health insurance plan with the same conditions as if the employee had been continuously employed during the leave period.

(b) Employee contributions will be required either through payroll deduction or by direct payment to the City. The employee will be advised in writing at the beginning of the leave period as to the amount and method of payment. Employee contribution amounts are subject to any change in rates that occurs while the employee is on leave.

(c) If an employee' s contribution is more than 30 days late, the City may terminate the employee' s insurance coverage.

( d) If the City pays the employee contributions missed by the employee while on leave, the employee will be required to reimburse the City (on a payroll deduction schedule) upon return from leave. The employee will be required to sign a written statement at the beginning of the leave period authorizing the payroll deduction for delinquent payments, which shall be paid in full within six months, subject to the City Manager's approval.

( e) If the employee fails to return from unpaid leave for reasons other than 1) the continuation of a serious health condition of the employee or a covered family member or 2) circumstances beyond the employee's control (certification required within 30 days of failure to return for either reason), the City may seek reimbursement from the employee for the portion of the premiums paid by the City on behalf of that employee (employer contribution) during the period of leave.

(f) An employee is not entitled to seniority or benefit accrual during periods of unpaid leave, but will not lose benefits already accrued prior to the start of the leave. Paid time off does not accrue while on unpaid leave.

Job Protection

(a) If the employee returns to work within 12 weeks following a family/medical leave (or 26 weeks if combined with Service Member Family Leave), he/she will be reinstated to his/her former position or an equivalent position in terms of pay, benefits, status, and authority.

(b) The employee's restoration rights are the same as they would have been had the employee not been on leave. If the position would have been eliminated or the employee would have been terminated but for the leave, the employee does not have the right to reinstatement upon return from leave.

59

( c) If the employee fails to return to work by the previously agreed upon date, in absence of further communication, he/she will be considered to have abandoned the job.

( d) Other Employment

Outside employment during an employee's leave period is prohibited, and may result in disciplinary action, up to and including immediate termination of employment.

( e) Exceeding FMLA Leave

Any employee who exceeds their FMLA entitlement may be subject to termination of employment.

(f) Non-Contractual Nature of This Policy

The duration of leave, availability of benefits, opportunity for job restoration, and other rights and privileges associated with FMLA Leave are limited by the requirements of applicable state and federal law. No express or implied contractual rights shall be inferred from this policy. The City reserves the right to modify this or any other policy, as necessary, in its sole discretion.

Unlawful Actions and Enforcement of FMLA Rights

It is unlawful for the City to interfere with, restrain, or deny the exercise of FMLA rights, or to discharge or discriminate against anyone for opposing such unlawful practices or for participating in a proceeding relating to FMLA. An employee may file a complaint with the U.S. Department of Labor's Wage and Hour Division, or may bring a private lawsuit against an employer for violating his/her rights under the FMLA.

11.08 Absence Without Leave

Any employee who fails to report to work or leaves his/her work site without proper notification or authorization by his/her Supervisor shall be considered absent without leave and shall not be in a pay status for time involved or other disciplinary action as determined by the City Manager. Absence for two (2) consecutive days without leave constitutes abandonment of duties and shall result in dismissal.

60


FOR MEETING OF AUGUST 20, 2015

SUBJECT: City Council approval to change request to close Walnut Street from Hwy 17 to Palmetto Avenue for "A Night on the Bricks" on August 15, 2015 to September 26, 2015 due to inclement weather.

BACKGROUND: City Council approved on August 4, 2015 the request to close Walnut Street from Hwy 17 to Palmetto Avenue for "A Night on the Bricks" on August 15, 2015, March 12, 2016, and May 21, 2016; however, due to inclement weather, the August 15, 2015 date was cancelled. Brandon Bascelli, Representative of the Green Cove Springs Business League, has requested to change the August 15, 2015 date to September 26, 2015.

FISCAL IMPACT I FUNDING SOURCE: Staff time.

RECOMMENDATION: Staff recommends approval of the date change request from Brandon Bascelli, Representative of the Green Cove Springs Business League, to close Walnut Street from Hwy 17 to Palmetto Avenue for "A Night on the Bricks" on September 26, 2015, November 14, 2015, March 12, 2016, and May 21, 2016.

MOTION: Approve the date change request from Brandon Bascelli, Representative of the Green Cove Springs Business League, to close Walnut Street from Hwy 17 to Palmetto Avenue for "A Night on the Bricks" on September 26, 2015, 2015, November 14, 2015, March 12, 2016, and May 21, 2016.

SUBMITTED BY: APPROVED BY:

Danielle J. Judd

8/19/2015 City of Green Cove Springs Mail - Fwd: Night on the Bricks

Kim Thomas <[email protected]>

Fwd: Night on the Bricks 2 messages

Danielle Judd <[email protected]> Tue, Aug 18, 2015 at 6:38 PM To: Kim Thomas <[email protected]>

Kim Pis prepare an agenda item tomorrow to go to Council on 8-20 that cancels I believe it was the August request and now changes the date for September.

Double check your last item.

thanks d ---------- Forwarded message ----------From: Brandon Bascelli <[email protected]> Date: Tue, Aug 18, 2015 at 11:58 AM Subject: Night on the Bricks To: Danielle Judd <[email protected]> Cc: "Kat Roedell ([email protected])" <[email protected]>, Lynne Vincent <[email protected]>

Hey Danielle - We have confirmed that the final date for the Night on the Bricks will be Sept 25th.

If you need anything else from us, please let us know.

'Brandon 'Basce{[i

Brightway Insurance

Agency Owner

(0) 904-297-7970 I (F) 904-322-5731

www. GCS Brightway. com

https ://m ai I .google.com Imai l/u/O/?ui= 2&i k= 4af2f9fe34&vi ew= pt&search= i nbox&th= 14f42f6feb88280d&s i m I= 14f42f6feb88280d&si m I= 14f 43115790a0a4f 1 /2

8/19/2015 City of Green Cove Springs Mail - Fwd: Night on the Bricks

Write Us a Rovlewl

This email and its attachments may contain confidential information intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby advised that any disclosure, copying, distribution or the taking of any act(on

on the contents of this information is prohibited. If you've received this email in error, please notify the sender.

DanielleJ. Judd, City Manager City of Green Cove Springs 321 Walnut Street Green Cove Springs, FL 32043 Phone: 904 297-7500 Ext 3312 Fax: 904 284-8118 [email protected] www.greencovesprings .com

Kimberly Thomas <[email protected]> To: Danielle Judd <[email protected]>

Yes mam

Sent from my iPhone [Quoted text hidden]

Tue, Aug 18, 2015 at 7:07 PM

https :/Imai I .google.com/m ai l/u/O/?ui = 2&i k=4af2f9fe34&vi ew= pt&search= i nbox&th= 14f42f6feb88280d&si m I= 14f42f6feb88280d&si m I= 14f 43115790a0a4f 212

CHANGES TO FY 16 PROPOSED BUDGET AFTER 8/04/15 & 8/18/15 WORKSHOPS

GENERAL FUND

Proposed Ending Account Number Budget Change Balance Comments

REVENUE: Grant Award notification received after proposed

Urban and Community Forestry Grant 001-3439130 0 14,682 14,682 budget was released.

Ad Valorem Taxes 001-3111000 1,190,278 12,399 1,202,677 Increase discount percentage from 96% to 97%

0

0

Total change in revenue 1,190,278 27,081 1,217,359

EXPENDITURES:

CITY CLERK: Recodification and Scanning Projects moved to

Contract Services 001-1211-5003420 25,000 (20,000) 5,000 later date.

AUGUSTA SAVAGE: Insurance 001-1214-5004500 550 (550) 0 Reclass Insurance Prem. Reduction

Utilities 001-1214-5004312 0 550 550 Reclass Insurance Prem. Reduction

GENERAL SERVICES: Insurance 001-1319-5004500 51,211 (2,715) 48,496 Insurance Prem. Reduced

Account used to balance General Fund Changes

Contribution to GF Reserve 001-1319-5009000 0 81,000 81,000 and establish Contribution to Reserves for FY 16

CODE ENFORCEMENT: Expenses for Urban and Community Forestry

Professional Services 001-1517-5003100 0 2,288 2,288 Grant

POLICE: Insurance 001-2021-5004500 59,916 (6,992) 52,924 Insurance Prem. Reduced

PUBLIC WORKS: Tree Maintenance 001-3052-5004200 0 50,000 50,000 Reclass from Parks & Recreation

PARKS & RECREATION: Salaries - Part Time Pool 001-3072-5001312 25,000 (25,000) 0 Part Time Pool Salaries were budgeted twice.

Workers Comp - Pool 001-3072-5002412 1,500 (1,500) 0 Workers Comp for Pool was budgeted twice.

Tree Maintenance 001-3072-5004200 50,000 (50,000) 0 Reclass to Parks & Recreation

Total change in expenses 213,177 27,081 240;258

NET CHANGE IN REV/EXP 0

mguthrie Budget changes after second hearing 8 18 15.xlsx 8/19/2015 2:08 PM

CHANGES TO FY 16 PROPOSED BUDGET

AFTER 8/04/15 & 8/18/15 WORKSHOPS

BUILDIN.G FUND (102) (

Proposed Ending

Account Number Budget Change Balance Comments

REVENUE:

Total change in revenue 0 0 0

EXPENDITURES:

Other Contractual Service 102-1516-5003425 0 12,000 12,000 Scanning Services

Professional Services 102-1516-5003100 5,021 (1,722) 3,299

Depreciation 102-1516-5005900 5,000 (5,000) 0

To be Appropriated (Contingency) 102-1516-5009992 5,278 (5,278) 0

Total change in expenses 15,299 0 15,299

NET CHANGE IN REV/EXP 0


CHANGESTOFY16PROPOSEDBUDGET


UTILITY FUNDS

Proposed Ending

Account Number Budget Change · Balance Comments

ELECTRIC REVENUE:

Pole Rental 401-3431550 65,000 (15,000) 50,000 Revenue overstated

ELECTRIC EXPENSES:

Insurance 401-3031-5004500 39,272 (7,872} 31,400 Insurance Prem. Reduced

Insurance Prem. Reduced

($7,872) & Increase

Depreciation 401-3031-5005900 60,000 160,000 220,000 Depreciation ($152,128)

Contribution to Retained Earnings 401-3031-5009991 90,000 (90,000) - Increase Depreciation

Revenue overstated

($15,000) & Increase

To Be Appropriated 401-3031-5009992 88,632 (77,128) 11,504 Depreciation ($62,128}

Total change in expenses 277,904 (15,000) 262,904 '

NET CHANGE IN REV/EXP (15,000)

mguthrie Budget changes after second hearing 8 18 15.xlsx 8/19/2015. 2:07 PM



UTILITY FUNDS

Proposed Ending


WATER REVENUE:

WATER EXPENSES:

Insurance 402-3033-5004500 33,949 (7,872) 26,077 Insurance Prem. Reduced

Insurance Prem. Reduced & Depreciation 402-3033-5005900 16,529 7,872 24,401 Increase Depreciation





UTILITY FUNDS

Proposed Ending


WASTEWATER REVENUE:

WASTEWATER EXPENSES:

Insurance 403-3035-5004500 32,579 (7,872) 24,707 Insurance Prem. Reduced

Insurance Prem. Reduced & Depreciation 403-3035-5005900 129,157 7,872 137,029 Increase Depreciation


· mguthrie Budget changes after second hearing 8 18 15.xlsx 8/19/2015 2:0i PM



UTILITY FUNDS

Proposed Ending


SOLID WASTE REVENUE:

SOLID WASTE EXPENSES:

Depreciation 404-3034-5005900 18,843 20,690 39,533 Increase Depreciation

Contingency 404-3034-5009992 20,690 (20,690) - Increase Depreciation


Budget changes after sec.end hearing 8 18 15.xlsx 8/19/2015 2:07 PM

1. General Fund CIP - Parks & Recreation



PENDING ITEMS

2. There's no Depreciation budgeted in the General Fund.

3. Increase to Matching Pilot Gateway Corridor Grant.

4. Revisit Code Enforcement

5. Subscription service called eCIVIS - City Managers Budget $1,100 (See Attached)

6. Flexible Spending Account cost if enough employees sign up for it. Approx. $1,100 per year for 10 employees.

7. Outside Agency Requests - Episcopal Children's Services of $1,000 and Council on Aging of Clay County of $35,000

mguthrie Budget changes after second.hearing 8 18 15.xlsx 8/19/2015 2:07 PM

))

To: Danielle Judd <[email protected]>

Hi Danielle,

Thank you for emailing me about eCivis Grants Network! since your familiar with the ease of our search tool and the power of the management system, what's next? I have attached a copy of a recording so You can

show your colleagues or board a presentation at your convenience at the following link: Click for Recording

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Prefer to do it yourself? You can go straight to our website, where you can view our on-demand video presentation and purchase our system today.

Thank you for considering eCivis. We look forward to working with you!

Sincerely,

PS -The pricing is special for our small communities! $690 annually for 1 person to have access or $550 per person if you need more than one. Let me know if you want to talk, or need a hard copy contract.

Jase Leonard I Director of Sales

eCivis, Inc.

o: 480.428.3995 1 f: 626.578.6632 1 e: [email protected]

www.ecivis.com I blog.ecivis.com

eC Vl

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