AGENDA UTILITY BOARD OF THE CITY OF KEY WEST, FL

REGULAR MEETING - WEDNESDAY, AUGUST 26, 2020 – 5:00 P.M. 1001 JAMES STREET – KEYS ENERGY SERVICES BOARD ROOM

1. Pledge of Allegiance

2. Invocation 3. Mission and Vision

4. Roll Call

5. Set Agenda 6. Informational Items:

a) Department Staff Report – Repair of the Stock Island Power Plant (SIPP) Fire Water Tank - Joe Weldon b) Audit Committee Update c) COVID-19 Update

7. Consent Agenda*

a) Approve Minutes – Regular Utility Board Meeting and Budget Workshop Minutes – August 12, 2020 b) Approve Disbursement Report

8. Action Items a) Authorize Submission of Application for Community Block Development Grant to Fund Redundant Power Feed

b) Approve Resolution 20-09 Honoring Peter H. Batty for his Leadership

9. Public Input / Other Business

10. Adjournment

* Item is considered to be routine and enacted by one motion with no separate discussion, unless requested by a Utility Board Member or citizen, in which event the item will be considered independently.

Peter Batty, Chair ● Mona Clark, Vice Chair Robert Barrios, Member ● Timothy Root, Member ● Steven Wells, Member

Agenda Item Summary Sheet Meeting Date: August 26, 2020

Proposer: Lynne E. Tejeda, General Manager & CEO Department: Executive Agenda Item #: 7a

AGENDA ITEM WORDING: Approve the Minutes of the Regular Utility Board Meeting and Budget Workshop – August 12, 2020 REQUESTED ACTION: Approve the Minutes of the Regular Utility Board Meeting and Budget Workshop – August 12, 2020

MINUTES FROM THE REGULAR MEETING/BUDGET WORKSHOP OF THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA,

HELD AT 5:00 P.M. ON WEDNESDAY, AUGUST 12, 2020 KEYS ENERGY SERVICES BOARD ROOM

1001 JAMES STREET, KEY WEST, FLORIDA

This meeting was held on a virtual platform due to COVID-19 required social distancing.

1. Pledge of Allegiance

2. Invocation

3. Mission and Vision

4. Roll Call Present: Mr. Robert Barrios, Ms. Mona Clark, Mr. Timothy Root, Mr. Steven Wells, Chairman Peter Batty. Also present at the meeting: Lynne Tejeda, General Manager/CEO; Nathan Eden, Utility Board Attorney, Nick Batty, Legal & Regulatory Services Director; Fred Culpepper, Transmission & Distribution Director; Dan Sabino, Engineering & Control Center Director, Julio Torrado, HR & Communications Director and Erica Zarate, Customer Services Director.

5. Set Agenda

Chairman Peter Batty closed the Regular Meeting and opened the Budget Workshop at 5:01 p.m.

6. WORKSHOP SESSION – 2021/2022 BUDGET

a) Open Workshop

b) Presentation and Overview of FY 2021 Budget and Five Year Financial

Plan / Discussion

c) Close Workshop Session

Chairman Peter Batty closed the Budget Workshop and opened the Regular Utility Board Meeting at 5:23 p.m.

7. Informational Items: a) Department Staff Report – Transformer Dissolved Gas Analysis and

Community Development Block Grant Mitigation Project Application – Dan

Sabino, Director of Engineering and Control Center

b) Power Supply Report – July 2020 c) Generation Report – July 2020

Regular Utility Board Meeting / Budget Workshop Wednesday, August 12, 2020 Page 2

d) Rate Comparison Report – June 2020 e) Financial and Operational Indicators – June 2020

f) Semiannual Pension Update

g) Investment Committee Update

h) KEYS Annual Conservation Calendar Distribution

i) Transmission & Distribution Apprentice Training Programs

8. Consent Agenda* a) Approve Minutes – Regular Utility Board Meeting – July 22, 2020 b) Approve Disbursement Report c) Approve Change Order #1 to Florida Keys Modeling and Transmission Coordination, Short Circuit and Arc Flash Study d) Approve Unit Price Purchase of Ductile Iron Poles e) Declare Vehicle #89 as Surplus

Motion: To Approve Consent Agenda, Moved by Ms. Mona Clark, Seconded by Mr. Robert Barrios.

9. Action Items a) Reaffirm the Use of Bi-Directional Net Metering Methodology for Purchasing Excess Power from Customers with Renewable Generating Systems; Approve Proxy Unit Methodology for Avoided Cost Rate

Motion: To Reaffirm Use of Bi-Directional Net Metering Methodology for Purchasing Excess Power from Customers with Renewable Generating Systems (RGS); Approve the Proxy Unit Methodology for Calculating Avoided Cost Rates beginning January 1, 2021, Moved by Ms. Mona Clark, Seconded by Mr. Steve Wells.

Board Discussion

Vote: Motion carried by unanimous roll call vote (summary: Yes = 5). Yes: Mr. Robert Barrios, Ms. Mona Clark, Mr. Timothy Root, Mr. Steven Wells, Chairman Peter Batty.

10. Public Input / Other Business

11. Adjournment Motion: To Adjourn the Regular Utility Board Meeting of Wednesday, August 12, 2020, at 5:55 p.m., Moved by Mr. Steve Wells.

Regular Utility Board Meeting / Budget Workshop Wednesday, August 12, 2020 Page 3

(All documents discussed are available upon request)

APPROVE:

_______________________________ Peter Batty, Chairman

ATTEST:

_________________________________ Lynne E. Tejeda, General Manager & CEO

/ed

UTILITY BOARD OF THE CITY OF KEY WESTAGENDA ITEM SUMMARY SHEET

MEETING DATE: August 26, 2020

FROM: Jack Wetzler, Assistant General Manager & CFO

AGENDA ITEM #: 7b

PROPOSER: Lynne Tejeda, General Manager & CEO

AGENDA ITEM WORDING: Approve Disbursement Report

BRIEF BACKGROUND:

Payments are processed under Section 11 of Florida Statute 69-1191 and in accordance with Resolution No. 679 approved October 13, 1999. Staff has processed payments from the Operation & Maintenance Fund, from the Renewal

& Replacement Fund and the Construction Fund . Check Registers and listings are attached for review.

Type of DisbursementOperation &

Maintenance Fund:Renewal &

Replacement Fund:

Check Payments 77,508.49$ -$

EFT Payments 297,268.23 324,702.73

Wire/Debit Payments 1,116,117.22 -

Voids - issue date in prev report (27,875.70) -

- -

Total Disbursements 1,463,018.24$ 324,702.73$

STAFF RECOMMENDATION:

Approve the Disbursement Report for the Operation & Maintenance Fund, Renewal & Replacement Fund.

DISPOSITION:

Page 1 of 6

Ref # Date Amount Payee Purpose

O&M EFT Payments4035 08/14/20 6,146.99 ADP INC PAYROLL SERVICES

4036 08/14/20 34.70 ADP SCREENING & SELECTION SVCS CONTRACTED SERVICES

4037 08/14/20 500.00 AMERICAN SUPERCONDUCTOR CORP COMPUTER SOFTWARE/MAINT

4038 08/14/20 209.22 AMERICAN WIRE GROUP HURRICANE ITEM

4039 08/14/20 13,928.50 ANIXTER INC DIST MAT/HURRICANE ITEM

4040 08/14/20 61.66 CONNEY SAFETY SAFETY

4041 08/14/20 370.60 D&V COMMERCIAL AC CONTRACTED SERVICES

4042 08/14/20 4,367.98 DELL COMPUTER CORPORATION COMPUTER EQUIPMENT

4043 08/14/20 750.00 EMC OIL CORP CONTRACTED SERVICES

4044 08/14/20 212.24 FASTENAL FACILITIES SERVICES

4045 08/14/20 7,000.00 FLORIDA KEYS LAND SURVEYING, LLC ENVIRONMENTAL

4046 08/14/20 7,171.45 GEHRING GROUP ANNUAL PAYMENT

4047 08/14/20 148.29 GRAYBAR DISTRIBUTION MATERIALS

4048 08/14/20 144.00 KEY WEST CITIZEN ADVERTISING

4049 08/14/20 546.00 KEYS ARMORED EXPRESS INC SERVICES

4050 08/14/20 4,276.00 KEYS FIRE EXTINGUISHERS INC SAFETY EQUIPMENT

4051 08/14/20 608.48 KONK LIFE RADIO ADVERTISING

4052 08/14/20 1,402.49 NAPA AUTO PARTS VEHICLES, PARTS, SERVICES

4053 08/14/20 2,736.00 PEPSI-COLA REFRESHMENT SVCS HURRICANE ITEM

4054 08/14/20 368.01 RECHTIEN INTERNATIONAL PARTS

4055 08/14/20 163.27 RR DONNELLEY LOGISTICS FREIGHT

4056 08/14/20 515.00 SAINT LEO UNIVERSITY MISCELLANEOUS

4057 08/14/20 11,900.00 SET SOLUTIONS, LLC. TRAINING

4058 08/14/20 2,249.90 STUART C IRBY CO DIST MAT/HURRICANE ITEM

4059 08/14/20 877.50 The Sky's The Limit Consulting, Inc. TRAINING

4060 08/14/20 2,923.90 THYSSENKRUPP ELEVATOR CONTRACTED SERVICES

4061 08/14/20 1,543.13 VESTA MODULAR RENTAL EXPENSE

4062 08/14/20 2,533.86 WASTE MANAGEMENT OF FL KEYS FACILITIES MATERIALS/SERVICES

4063 08/14/20 763.20 WESCO DISTRIBUTION HURRICANE ITEM

4064 08/21/20 400.00 AAA TRAILER DISTRIBUTERS INC VEHICLES

4065 08/21/20 380.80 AIRGAS USA SUBSTATION MATERIALS

4066 08/21/20 599.04 AMERICAN SAFETY UTILITY CORP SAFETY

4067 08/21/20 1,045.00 ANIXTER INC HURRICANE ITEM

4068 08/21/20 326.70 BENEFITS WORKSHOP INSURANCE PAID BY EMPLOYEE

4069 08/21/20 10.00 CANCER FOUND OF THE FL KEYS PAYROLL SERVICES

4070 08/21/20 447.20 CIGNA BEHAVIORAL HEALTH INC EMPLOYEE & RETIREE BENEFITS

4071 08/21/20 406.81 COLONIAL LIFE & ACCIDENT INSUR INSURANCE PAID BY EMPLOYEE

4072 08/21/20 6,121.00 DIVERSIFIED SERVICES CO SERVICES

4073 08/21/20 242.51 DYNA SYSTEMS MATERIALS

4074 08/21/20 5,833.00 GEHRING GROUP EMPLOYEE & RETIREE BENEFITS

4075 08/21/20 220.00 HERSCHELL MAJOR JR MEAL ALLOWANCE

4076 08/21/20 550.00 KEY IRON WORKS INC SERVICES

4077 08/21/20 119.20 KEY WEST CITIZEN ADVERTISING

4078 08/21/20 685.00 KEY WEST TRANSFER STATION DISPOSAL SERVICES

4079 08/21/20 4,276.00 KEYS FIRE EXTINGUISHERS INC SAFETY EQUIPMENT

4080 08/21/20 172,683.21 KEYS PENSION FUND PAYROLL SERVICES

4081 08/21/20 627.12 KONK LIFE RADIO ADVERTISING

4082 08/21/20 4,936.36 LOW KEY SUPPLY, INC. FACILITIES MATERIALS & SVCS

Utility Board of the City of Key West

Disbursement Report

For the Period August 07, 2020 to August 21, 2020

Page 2 of 6

4083 08/21/20 1,000.00 MAGNUM BROADCASTING, INC. ADVERTISING

4084 08/21/20 220.00 MARLON BRIONES HIDALGO MEAL ALLOWANCE

4085 08/21/20 555.58 MEASURE X SERVICES

4086 08/21/20 4,016.09 NATHAN EDEN LEGAL SERVICES

4087 08/21/20 499.50 PHSI FACILITIES SERVICES

4088 08/21/20 376.45 RECHTIEN INTERNATIONAL PARTS

4089 08/21/20 4,785.00 SD MYERS LLC FREIGHT MATERIALS

4090 08/21/20 220.00 SHAWN L EDMONDS MEAL ALLOWANCE

4091 08/21/20 1,194.25 STUART C IRBY CO HURRICANE ITEM

4092 08/21/20 81.00 SUNSHINE STATE ONE CALL CONTRACTED SERVICES

4093 08/21/20 376.00 TYNDALE CO INC APPAREL

4094 08/21/20 141.00 UNITED WAY OF FLORIDA KEYS PAYROLL SERVICES

4095 08/21/20 5,874.00 WESCO DISTRIBUTION HURRICANE ITEM

4096 08/21/20 750.00 WIIS - ISLAND RADIO ADVERTISING

4097 08/21/20 810.00 WKYZ RADIO - KEY MEDIA CO. INC. ADVERTISING

4098 08/21/20 2,008.04 XEROX CORP RENTAL EXPENSETotal O&M EFT 297,268.23$

OM Wire Payments6134 08/07/20 84,769.54 CIGNA HEALTHCARE INSURANCE

6135 08/07/20 23,342.11 ADP TAXES PAYROLL TAXES

6136 08/11/20 74,242.52 CIGNA HEALTHCARE INSURANCE

6137 08/12/20 17,138.54 FIRST TENNESSEE BANK P-CARD TRANSACTIONS

6138 08/13/20 198,767.36 DEPARTMENT OF REVENUE GROSS RECEIPTS

6139 08/14/20 191,675.84 DEPARTMENT OF REVENUE SALES TAX

6140 08/18/20 58,683.59 CIGNA HEALTHCARE INSURANCE-MONTHLY FIXED FEE

6141 08/18/20 43,736.20 CIGNA HEALTHCARE INSURANCE

6142 08/21/20 331,165.08 ADP ACH NET PR PAYROLL SERVICES

6143 08/21/20 71,662.34 ADP TAXES PAYROLL TAXES

6144 08/21/20 1,401.04 ADP WAGE GARNISHMENT PAYROLL SERVICES

6145 08/21/20 8,432.48 FL LEAGUE OF CITIES PAYROLL SERVICES

6146 08/21/20 166.86 FL PREPAID COLLEGE PROGRAM PAYROLL SERVICES

6147 08/21/20 8,738.72 NATIONWIDE RETIRE SOLUTIONS PAYROLL SERVICES

6148 08/21/20 2,195.00 VOYA RETIREMENT INS & ANNUITY PAYROLL SERVICESTotal OM Wires $ 1,116,117.22

Disbursements from the Operations & Maintenance Fund (Expenses):176944 08/10/20 1,676.69 PETER W MUNSELL CUSTOMER REFUND

176945 08/10/20 482.00 84 LUMBER COMPANY CUSTOMER REFUND

176946 08/10/20 569.53 BAD BOY BURRITO INC CUSTOMER REFUND

176947 08/10/20 59.53 BRUCE H SEIGAL CUSTOMER REFUND

176948 08/10/20 296.87 C & D PROPERTIES OF K.W. I LLC CUSTOMER REFUND

176949 08/10/20 180.75 CHRISTOPHER B SANTRY CUSTOMER REFUND

176950 08/10/20 252.70 CHRISTOPHER B SANTRY CUSTOMER REFUND

176951 08/10/20 190.73 COCOS MONKEY LLC CUSTOMER REFUND

176952 08/10/20 9.56 DONALD EUGENE WEBB CUSTOMER REFUND

176953 08/10/20 44.38 DONALD L GABLE CUSTOMER REFUND

176954 08/10/20 95.01 ERIK ANDREW GONZALES CUSTOMER REFUND

176955 08/10/20 53.58 EUGENA RACHE ROGERS CUSTOMER REFUND

176956 08/10/20 95.91 FLORIDA KEYS ELECTRIC INC CUSTOMER REFUND

176957 08/10/20 63.55 FLORIDA KEYS ELECTRIC INC CUSTOMER REFUND

176958 08/10/20 127.95 FRANK TRUE LANSDEN CUSTOMER REFUND

176959 08/10/20 650.00 GREGORY MICHAEL SCORZA CUSTOMER REFUND

Page 3 of 6

176960 08/10/20 41.81 IVY JANE STRONG CUSTOMER REFUND

176961 08/10/20 45.73 JOHN NEWELL HINES CUSTOMER REFUND

176962 08/10/20 72.69 JORGE SANCHEZ CUSTOMER REFUND

176963 08/10/20 84.45 JOSEPH DAVID GAUGHAN CUSTOMER REFUND

176964 08/10/20 122.92 KAREN R CAUSSIN CUSTOMER REFUND

176965 08/10/20 98.09 KEITH WAYNE ENDRICKDS CUSTOMER REFUND

176966 08/10/20 0.63 KHUSHNOZA MAMIROVA CUSTOMER REFUND

176967 08/10/20 25.04 KNIGHT GARDNER LLC CUSTOMER REFUND

176968 08/10/20 0.62 LEONARD ZIELINSKI CUSTOMER REFUND

176969 08/10/20 24.51 MALIKA ISKAKOVA CUSTOMER REFUND

176970 08/10/20 85.74 MARINA ISABEL GONZALEZ CUSTOMER REFUND

176971 08/10/20 48.48 MONIKA SIKOROVA CUSTOMER REFUND

176972 08/10/20 1.08 NATALIA CATAPANO CUSTOMER REFUND

176973 08/10/20 50.12 NICHOLAS REDDEN OSTERHOUDT CUSTOMER REFUND

176974 08/10/20 109.32 PERFUME OUTLET OF KEY WEST INC CUSTOMER REFUND

176975 08/10/20 73.91 SEANICA M HOWE CUSTOMER REFUND

176976 08/10/20 8.18 STEPHEN JAMES MICHAEL CUSTOMER REFUND

176977 08/10/20 533.95 SUBA 825 LLC CUSTOMER REFUND

176978 08/10/20 572.11 SUBA 825 LLC CUSTOMER REFUND

176979 08/10/20 347.38 THE LITTLE RED LLC CUSTOMER REFUND

176980 08/10/20 318.84 WILD SALES II INC CUSTOMER REFUND

176981 08/10/20 2,596.21 WYLAND OF KEY WEST CUSTOMER REFUND

176982 08/12/20 126.56 NORMAN PAUL COTTTON CUSTOMER REFUND

176983 08/14/20 4,125.87 AFFORDABLE ASPHALT SERVICES

176984 08/14/20 429.39 ALTEC INDUSTRIES INC HURRICANE ITEM

176985 08/14/20 2,500.00 APPA REGISTRATION EXPENSES

176986 08/14/20 4,149.23 AT&T TELEPHONE EXPENSE

176987 08/14/20 239.24 CARQUEST VEHICLES, PARTS, SERVICES

176988 08/14/20 199.56 CINTAS CORPORATION UNIFORM SERVICES

176989 08/14/20 21.36 FEDERAL EXPRESS FREIGHT

176990 08/14/20 576.97 FKAA WATER-SEWER

176991 08/14/20 3,992.15 HASKINS PLUMBING FACILITIES SERVICES

176992 08/14/20 1,064.76 KEY WEST RESORT UTILITIES CORP WATER-SEWER

176993 08/14/20 3,596.50 SUNSHINE GASOLINE DIST, INC. FUEL

176994 08/18/20 107.59 EDDY B AGUIAR CUSTOMER REFUND

176995 08/21/20 769.72 ALTEC INDUSTRIES INC VEHICLES, PARTS, SERVICES

176996 08/21/20 3,430.90 AT&T TELEPHONE EXPENSE

176997 08/21/20 245.76 CINTAS CORPORATION UNIFORM SERVICES

176998 08/21/20 3,983.38 FIRST STATE BANK OF FL KEYS BANKING SERVICES

176999 08/21/20 410.86 FKAA WATER-SEWER

177000 08/21/20 4,485.85 FLORIDA KEYS MEDIA ADVERTISING

177001 08/21/20 2,338.14 FLORIDA MUNICIPAL POWER AGENCY SAFETY TRAINING

177002 08/21/20 2,400.00 GLOBAL RENTAL CO VEHICLES

177003 08/21/20 5,227.50 HARDY ENGINEERING CONSULTING SERVICES

177004 08/21/20 14,929.10 MOTOROLA SOLUTIONS EQUIPMENT

177005 08/21/20 6,919.38 SAWGRASS ASSET MGMT LLC CONSULTING SERVICES

177006 08/21/20 514.98 THOMSON REUTERS - WEST SUBSCRIPTIONS

177007 08/21/20 613.19 VERIZON WIRELESS TELEPHONE EXPENSETotal O&M 77,508.49$

RR PAYMENTS

Total R&R -$

Page 4 of 6

RR EFT Payments214 08/14/20 118,534.23 BILTMORE CONSTRUCTION CO. INC. SERVICES

215 08/21/20 126,967.99 CDW GOVERNMENT COMP SOFTWARE/MAINTENANCE

216 08/21/20 4,787.81 FLORIDA KEYS ELECTRIC COOP ENGINEERING SERVICES

217 08/21/20 74,412.70 P&G POWER CO. TRANMISSION CONTRACTORTotal R&R EFT 324,702.73$

Page 5 of 6

REFO&M Check

# Vendor NameReason

Code Check Date Check Amount176383 BONE ISLAND JIU-JITSU A 03/12/20 107.59

Total O&M CK $107.59

REF OM WIRE Vendor NameReason

Code Check Date Check Amount6135 ADP TAXES H 7/31/2020 $23,342.11

Total O&M WR $23,342.11

REF OM EFT Vendor NameReason

Code Check Date Check Amount3999 LIFETIME DOCK & LUMBER INC. H 07/31/20 150.004050 KEYS FIRE EXTINGUISHERS INC. H 08/14/20 4,276.00

Total OM EFT 4,426.00Total O&M $27,875.70

Vendor Name

REF RR Check #Reason

Code Check Date Check Amount

Total RR CK 0.00Vendor Name

REF RR EFT #Reason

Code Check Date Check Amount

Total RR EFT 0.00TOTAL RR $0.00

Reason Code:A Cust/Vendor did not receive, lost check or staledate, stop payment search performed and ck replaced B Wrong vendor entered into system and detected when matching check with invoiceC Customer service processed a work ticket requesting check to be voided (i.e. deposit

should have been transferred and not refunded, change of name, etc.)D Wrong amount E Printed check in error, should not be paid at this timeF Vouched in errorG Research performed on stale dated checks/Abandened PropertyH Other

Utility Board of the City of Key West, FLVoided Payment List

Utility Board Meeting August 26, 2020

Page 6 of 6

Agenda Item Summary Sheet Meeting Date: August 26, 2020

Proposer: Lynne E. Tejeda, General Manager & CEO Department: Finance - Purchasing

Agenda Item #: 8a

AGENDA ITEM WORDING: Authorize Submission of Application for Community Block Development Grant to Fund Redundant Power Feed REQUESTED ACTION: Motion to Authorize Submission of Application, through the Florida Department of Economic Opportunity (DEO) Office of Disaster Recovery, for a Community Block Development – Mitigation (CBDG-MIT) Grant to Fund Installation of a Redundant Power Feed to the Key West Airport and Nearby Customer Housing DISCUSSION: The DEO’s office of Disaster Recovery supports long-term housing, infrastructure and economic development needs in Florida communities impacted by disasters. The Rebuild Florida General Infrastructure Program has $475,000,000 available for projects furthering these objectives. Staff believes that providing a redundant power feed to the Key West Airport and customer housing in the area meets the requirements for grant funding. The installation of a redundant feed would increase reliability and decrease post-disaster electrification time. KEYS requested and received letters of support for this project from both the City of Key West and Monroe County. The CBDG-MIT Grant does not require matching funds. Staff estimates the cost of the project to be approximately $1,500,000.00, and proposes to spend approximately $3,750.00 for consultant support in ensuring a compliant and competitive application submission. SUPPORTS STRATEGIC PLAN: Goal #1 – Continually improve the customer experience regarding reliability and service; Strategy #1.2.4 Develop plan to storm harden distribution feeds to critical Government Facilities. FINANCIAL IMPACT: Total Estimated Cost: $3,750.00 Budgeted: Yes Source of Funds: 1-30-923105-50-00000

Rebuild Florida CDBG-MitigationGeneral Infrastructure Program

Florida Department of Economic Opportunity Office of Disaster Recovery

AGENDA

• Introductions • CDBG-Mitigation Overview• Overview of Rebuild Florida Mitigation General Infrastructure Program

(GIP)• Subrecipient Applicant Requirements• Scoring• Technical Assistance• Questions

1

FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY: OFFICE OF DISASTER RECOVERY

2

The Florida Department of Economic Opportunity (DEO)'s Office of Disaster Recovery supports long-term recovery housing, infrastructure and economic development needs in Florida communities impacted by disasters.

DEO is the governor-designated state authority responsible for administering all U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant-Disaster Recovery (CDBG-DR) and Community Development Block Grant-Mitigation (CDBG-MIT) funds awarded to the state.

Launched in September 2018, Rebuild Florida is a program of DEO created with federal funding to help Florida’s long-term recovery efforts from the devastating impacts of recent storms.

DEO is currently administering long-term recovery programs for Hurricanes Hermine, Matthew and Irma.

DEO is also preparing to administer funds for Hurricane Michael recovery.

CDBG – MIT OVERVIEW/TIMELINE

• April 2018: Funds originally announced by HUD

Florida allocation: $633,485,000

• August 30, 2019: Federal Register notice published

FR-6109-N-02

• In total, 51 Florida counties are eligible for CDBG-MIT funding.

2016 – 2017 presidentially declared disasters (Hurricanes Hermine, Matthew and Irma)

• February 3, 2020: State Action Plan submitted to HUD

• April 3, 2020: HUD approved state of Florida’s Action Plan for mitigation activities

April 15, 2020: Launched Rebuild Florida Critical Facility Hardening Program

May 15, 2020: Launched Rebuild Florida Mitigation General Planning Program

June 15, 2020: Launch of Rebuild Florida Mitigation General Infrastructure Program

3

MOST IMPACTED AND DISTRSSED (MID) AREAS

• At least 50% of funds must be spent in HUD-designated Most Impacted and Distressed (MID) areas

• Remaining funds can be spent in State-designated MID areas

• At least 50% of spending must benefit low- and moderate-income (LMI) communities

• 50% minimum of funding is required to be expended in six years

• State has 12 years to expend all CDBG-MIT funds

4

CDBG- MIT FUNDING ALLOCATIONS

5

REBUILD FLORIDA MITIGATION GENERAL INFRASTURCURE PROGRAM (GIP)

6

• Allocation: $475,000,000 (Round I $150,000,000; Round II $175,000,000; Round III $150,000,000)

• Application Cycle: June 15, 2020 – September 14, 2020

• Project Minimum & Maximum: $500,000 - $150,000,000 (Round I)

• Application Type: Subrecipient

• Applicant Eligibility: Counties, municipalities, state agencies, non-profits and non-governmental organizations that apply in partnership with their local UGLG or state agency

• Geographic Eligibility: HUD and State-Designated MID areas

• National Objectives: Low- and Moderate-Income (LMI) and Urgent Need

• Hazard Risks Addressed: Flooding, Severe Storms, Tropical Cyclones, Coastal Erosion, Wildfires

• Community Lifelines Protected: Safety and Security, Food, Water and Shelter, Health and Medical, Energy, Communication, Transportation and Hazardous Materials

REBUILD FLORIDA MITIGATION GENERAL INFRASTRUCTURE PROGRAM OVERVIEW

7

Request for Applications Application Evaluation

and ScoringAward to Selected

SubrecipientsSubrecipient Agreements

Executed

Examples of general infrastructure projects:• Restoration of critical infrastructure (ex: water and sewer

facilities, streets, removal of debris, drainage, bridges, etc.). • Renourishment of protective coastal dune systems and state

beaches.• Building or fortifying buildings that are essential to the health,

safety and welfare of a community. • Rehabilitation or construction of stormwater management

systems.• Road repair improvement and bridge strengthening.

To be eligible for funding, a grant proposal must:

• Comply with the state of Florida’s Mitigation Action Plan.

• Have a beneficial impact upon the designated disaster area.

• Solve a problem independently or constitute a functional portion of a solution in which there is assurance that the project as a whole will be completed.

• Be cost-effective and substantially reduce the risk of future damage, hardship, loss or suffering resulting from a major disaster.

APPLICATION PROCESS

• Application Period: June 15, 2020 – September 14, 2020, 5:00 p.m. EST• Applications must describe the project being proposed and address how and why it

needs to be created or updated to mitigate risks attributable to threats identified in the state of Florida Action Plan’s Risk-Based Mitigation Needs Assessment. Plans must also include a proposed budget with a detailed description of anticipated costs by category, including support services, program management and administration.

• Application materials are provided in Appendices A-G of the GIP Guidelines, which include:

Application FormApplication Checklist & Instructions Application TemplatesCompleted Sample Application

8

ELIGIBLE & INELIGIBLE ACTIVITIES

ELIGIBLEMaterials and supplies related to GIP activities

Construction costs

Rehabilitation or construction of stormwater management systems

Improvements to drainage facilities

Support services

Participant outreach

Program management

Program administration • Condition 1: Allowable, reasonable and necessary

• Condition 2: directly related to project activity

9

INELIGIBLEIndirect costs

Material or supply costs unrelated to GIP activitiesFurnishings and personal property, including motor vehicles and fixturesPolitical activities or lobbyingPayments to a for-profit business while that business or business owner is the subject of unresolved findings for non-compliance with CDBG assistance

Funding to private utilitiesSupplanted fundsBuilding Emergency Operations Centers (EOC)

SCORING EVALUATION

10

DEO will apply a two-phased process to review and score applicationsPhase 1: Proposals must meet Mandatory Threshold Compliance Criteria

• Application is signed and complete

• Application was submitted on time

• Applicant is an eligible county, municipality, state agency

• Non-profit or a non-governmental entity that applied in partnership with a county, municipality or state agency

• Applicant’s project benefits HUD and/or State MID areas

• Public Notice requirements are met

Phase 2: Review based on mitigation value and cost effectiveness

• Available Points: 150

• Scoring Categories:Project Description

Community Value

Capacity Plan

Implementation Plan

Budget

Leveraged Dollars

MID areas

Overall LMI Benefit

Social Vulnerability

Special Designations

APPLICATION DEMO

11

TECHNICAL ASSISTANCE

• DEO will provide one-on-one technical assistance (TA) calls to GIP applicants starting on June 25, 2020 and ending on July 8, 2020.

• You may reserve a time for one-on-one technical assistance by visiting: https://www.picktime.com/cdbgmit

• Applicants can email questions to: cdbg-mit@deo.myflorida.com

• Review Rebuild Florida Mitigation General Infrastructure Program Guidelines before your scheduled call.

• After July 8, 2020: Continued TA support to applicants during application cycle.

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LEARN MORE

To learn more about the DEO Office of Disaster Recovery and programs available to disaster-impacted communities, visit:

www.RebuildFlorida.govEmail: cdbg-mit@deo.myflorida.com

13

Agenda Item Summary Sheet Meeting Date: August 26, 2020

Proposer: Lynne E. Tejeda, General Manager & CEO Department: Utility Board

Agenda Item #: 8b

AGENDA ITEM WORDING: Approve Resolution 20-09 Honoring Peter H. Batty for his Leadership REQUESTED ACTION: Motion to Approve Resolution 20-09 Honoring Peter H. Batty for his leadership between 2005 and 2020 DISCUSSION: Utility Board Chairman Peter H. Batty has served on the Board since 2005 and in the leadership position of Chairman since 2013. During his tenure, Chairman Batty has been instrumental in guiding the utility through numerous milestones, including the Service Building upgrade, the development and execution of the Stock Island Master Plan, the creation and funding of the Disaster Reserve and Mitigation Fund, and the implementation of significant sustainability initiatives. This Resolution memorializes some of the many ways in which Chairman Batty enhanced KEYS’ service to the community and provided remarkable leadership to fellow Board members and staff.

RESOLUTION NO. 20-09 A RESOLUTION BY THE UTILITY BOARD OF THE CITY

OF KEY WEST, FLORIDA, HONORING THE LEADERSHIP OF PETER H. BATTY

WHEREAS, Peter H. Batty was elected to the Utility Board in 2005 and appointed as its Chairman in 2013; and WHEREAS, Peter H. Batty focused on Keys Energy Services’ Mission, Vision, Values, Goals and Objectives by supporting annual Strategic Planning and initiating that KEYS Mission and Vision be highlighted at the beginning of each Board meeting; and WHEREAS, Peter H. Batty zealously advocated for customers as demonstrated by his attention to customer service training, customer satisfaction surveying, the electrification of No Name Key and the expansion of Utility Board representation to include customers outside the City of Key West; and WHEREAS, Peter H. Batty challenged staff to reduce expenses in order to lower customer electric bills, achieving an overall ten-year reduction of 11%; and WHEREAS, Peter H. Batty consistently emphasized the importance of reliability, focusing on the revitalization of aging transmission infrastructure and the prioritization of storm hardening distribution infrastructure, and supporting the issuance of bonds to accelerate and enable important reliability projects; and WHEREAS, Peter H. Batty worked tirelessly at the state and federal level lobbying for hurricane relief funding and supported the creation of the Disaster Reserve and Mitigation Fund, which he referred to as the “Storm War Chest”; and WHEREAS, Peter H. Batty championed employees by supporting succession planning and by encouraging the modification of the Pension Plan to increase funding and ensure its long-term health; and WHEREAS, Peter H. Batty utilized his real estate and land use expertise to lead the Land Use Committee in KEYS property and facility upgrades, including:

• the transfer of the Key West Diesel Plant to the City of Key West • the sale of the Key West Steam Plant • the renovation and upgrade of the Service Building to a Category 5 rated facility • the creation and execution of the Stock Island Master Plan, encompassing the

construction of the Category 5 rated Yarbrough Building, refurbishment of the Medina Building, the Fleets Center and Warehousing facilities, and the construction of a new state of the art warehouse; and

WHEREAS, Peter H. Batty helped lead the initial push by Keys Energy Services to “Go Green!”, championed and supported sustainability initiatives; recommended the utilization of Deepwater Horizon Settlement Funds for environmental projects like the City of Key West Solar Project and the Monroe County School Board Stadium Lighting project; and most recently supported the inclusion of 30 MW of solar power in KEYS’ energy portfolio; and

WHEREAS, Peter H. Batty actively pursued innovative and responsible legislative policy within the electric industry, serving on the American Public Power Association Policy Makers Liaison Council from 2016 – 2019 and Florida Municipal Power Agency Board of Directors from 2013 – 2020. NOW THEREFORE, BE IT RESOLVED BY THE UTILITY BOARD OF THE CITY OF KEY WEST, FLORIDA, that: The Utility Board of the City of Key West, Florida, and the staff of Keys Energy Services honor and recognize the leadership that Peter H. Batty has brought to Keys Energy Services. The Utility Board of the City of Key West, Florida, and the staff of Keys Energy Services recognize and congratulate Peter H. Batty on his retirement from the Utility Board. This Resolution shall take effect immediately upon adoption. PASSED AND APPROVED THIS 26th DAY OF AUGUST, 2020

Mona L. Clark, Vice Chairman Robert Barrios, Member

Tim Root, Member Steven Wells, Member

Lynne Tejeda, Secretary

(Seal)

ATTEST:

Utility Board Meeting Agenda - Wed. August 26, 20206. Informational Items 6a) Department Staff Report – Repair of the Stock Island Power Plant (SIPP) Fire Water Tank - Joe Weldon

6b) Audit Committee Update6c) Federal Emergency Management Agency (FEMA) Update6d) COVID 19 Update6e) Generator Project Update

7. Consent Agenda 7a) Approve the Minutes of the Regular Utility Board Meeting and Budget Workshop – August 12, 2020Utility Board Meeting/ Budget Workshop Minutes - August 12 2020

7b) Approve Disbursement Report

8. Action Items 8a) Authorize Submission of Application for Community Block Development Grant to Fund Redundant Power Feed FDEO Presentation

8b) Approve Resolution 20-09 Honoring Peter H. Batty for his LeadershipUtility Board Resolution No. 20-09

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