agenda 6-10-2013 news process and admin – follow-up items – upcoming schedule (m, f, t, th,...

Agenda 6-10-2013

• News• Process and Admin

– Follow-up items– Upcoming Schedule (M, F, T, TH, T=GL)– GL Timeline – June 25th

• RFP Track– Vendor Scoring & Next Steps– RFP Assessment Next steps

Infrastructure Design & Comparison (Adam) Final Infrastructure Costs (Adam) Assess SW Differences (Andy) Final SW Costs (Andy) Assess Change Management (Chris) Overall Cost Model

• Greenlighting Track– Timeline– Business Case (Cost / Benefit)

Finalize DR/BC approach & Costs Finalize Harris / IT Costs Finalize Support Model Costs (HW/SW) Finalize Benefits Homework * Scope - Review list of open question

– Overall MediaCentre Scope and Schedule with Phases

– Executive Reviews 1st Andujar/Andy Review (June 6) 2nd Andujar 10/14 (Post Vendor Orals) Andy & EBIT

– GL Deck for 6/25

• Phase Zero Track (WIP/Now)• Stakeholder Management (Chris)

– Kate & Lyle (weekly updates)– All Hands with London Crew –

recap…– Big group update email– Steering Committee meeting

(coming soon)– Logo

• Project Launch Activities (TBD)• Other Core Team Tasks

• * Top Priorities– Support Plan for SPE and Vendors– DR/BC Plan– Bridge funding– Next round phasing & CBA– Updated GL date

• Next Steps

Scoring

Category Weight

Sub-Category Weight

Sony

PSE

TSLNM

RCategory

0. Company/Product Overview 100% 2.00 2.00 2.001 History & Experience 20% 0.40 0.40 0.402 Install Base 15% 0.30 0.30 0.303 Financial Viability 15% 0.30 0.30 0.304 Reputation/References 15% 0.30 0.30 0.305 Service/Support 20% 0.40 0.40 0.406 Training 15% 0.30 0.30 0.30

Total Sub-Category Score 100% 2.00 2.00 2.00

Total Company Section Weight 100%

Total Company Section Score Based on Category Weights: 2.00 2.00 2.00

A. MAM Requirements 20% 0.40 0.40 0.401 Core Functionality 15% 0.30 0.30 0.302 Ingest Functionality 15% 0.30 0.30 0.303 Browse Capability 10% 0.20 0.20 0.204 Proxy Video Interface 15% 0.30 0.30 0.305 Rules Engine 10% 0.20 0.20 0.206 Versioning 10% 0.20 0.20 0.207 QC Interface 15% 0.30 0.30 0.308 Ingest Interface 10% 0.20 0.20 0.20


B. Workflows 20% 0.40 0.40 0.401 Prioritzation 25% 0.50 0.50 0.502 Ease of configuration 25% 0.50 0.50 0.503 Process Triggers & Scheduling 25% 0.50 0.50 0.504 Work Assignment 25% 0.50 0.50 0.50


C. Operations 10% 0.20 0.20 0.201 Status Clairity 50% 1.00 1.00 1.002 Exceptions Tools 50% 1.00 1.00 1.00


D. Reporting 5% 0.10 0.10 0.101 Queue Management 20% 0.40 0.40 0.402 Missing Media 20% 0.40 0.40 0.403 Alerts & Notifications 20% 0.40 0.40 0.404 Search/Query 20% 0.40 0.40 0.405 Security 20% 0.40 0.40 0.40


RFP Next Steps

Phase Zero

• WIP interim work• Provys integration• Aspera Project (GL with Bridge)• Integration work WIP• Title migration planning• Workflow migration into new MAM (how will

we do that) - Andy

Phasing

Tasks Phase Phase End Phase PPhase One Requests P1 1hGPMS/MDM integration to Provys and Vision P2 1-Feb-14 HIntegration Layer Live P2 1-Feb-14 HWorkflow Enhancements 1 (Andy/Adam propose) P2 1-Feb-14 HLong term QC Edit/Content Prep operational P2 1-Feb-14 M

Madrid Archive to EAGL and BCM Integration P2 1-Feb-14 MAutomated delivery to playout P2 1-Feb-14 M

Vision live two way integration (Retire Provys) P3 1-Apr-14 HVOD Delivery operational P3 1-Apr-14 H

EAGL/DMR integration (pull back and VOD - Active Library) P3 1-Apr-14 MWorkflow Enhancements 2 P3 1-Apr-14 MHarris Enhancements to Vision for Content Heirarchy P3 1-Apr-14 MMardid Working Inventory Available in MAM P4 1-Jul-14 M

Workflow Enhancements 3 P4 1-Jul-14 MBudapest Integration into GPMS P4 1-Jul-14Long Term File archive solution operational P5 1-Sep-14 M

Build-out & Move to remote/Long Term data center P5 1-Sep-14 HFull ingest/transcoding system operational *** P5 1-Sep-14 M

GPMS/MDM bi directional feed from MAM P5 1-Sep-14 LTape Ingest and Base Band Video Essentials P5 1-Sep-14 LWorkflow Enhancements 4 P5 1-Sep-14 LBudapest to Use MediaCentre Archive P6 1-Feb-15 LFulll Madrid Integration (to be refined) P7 1-Apr-15 LFull Budapest workflow integration (to be refined) P8 1-Jul-15 L

Start April 2014

Timeline

Workstreams - Validate RFP Questions

Workstreams - Validate Greenlight Questions

Create RFP Amendment

RFP Amendment Distribution/Vendor Response

Harris Conference

Possible Madrid & Budapest Visit

Vendor Q & A

Vendor Check-In Call

Evaluate Vendor Responses

NAB Conference

Oral Presentations

Create/Define Selection Tool

Rate Vendor via Selection Tool

Internal Meetings/Decision Point

Final Decision

Contract Negotiations

Project Kick Off

Consolidate Greenlight Issues

Prepare Greenlight Presentation

26-Jan 15-Feb 7-Mar 27-Mar 16-Apr 6-May 26-May 15-Jun 5-Jul 25-Jul 14-Aug

Fri, Feb 22

Fri, Mar 29

Thu, Mar 14

Fri, Apr 12

Thu, Mar 21

Mon, Mar 25

Tue, Mar 26

Tue, Apr 02

Tue, Apr 23

Fri, Apr 12

Fri, Jun 07

Fri, May 31

Mon, Jun 10

6

1

20

2

35

22

Appendix

Media Center 1/31/13 Workshop Objectives Follow-up

• Provide an Organized Workshop– Follow-up?

• Generate understanding and buy-in for entire team on program– Sent follow-up email– Began work on project definition and continue to clarify program structure– Ongoing Reassurance – UK – Continue to send out reports– Core team speaking the same message – – Double check anyone missing – update workshop list– Follow-up?

• Clarify Program Scope– Reviewed, consolidated and categorized 260 open questions– Scope Team Homework– Follow-up?

• Identify ways to simplify the problem– Captured a list of opportunities for the project– Consolidate into the worksheet – UK team to take first stab– Follow-up?

• Clarify what the next steps will be– Outline RFP Process & Timeline– Outline GL Timeline– Change folder structure

agenda 6-10-2013 news process and admin – follow-up items – upcoming schedule (m, f, t, th,...

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