Biometrics: Tracking H&S Compliance Across Multiple Sites

Alan Windley BSc M.C.I.O.B.07917 182425

17th September 2009

26th

Agenda The Challenges Current Processes A Different Approach Benefits

The Challenges Legislation Consistency – some supervisors are better than others? So much information – in too many places Diverse Labour Force Inductions & Toolbox talks Directly Employed v Subcontractors KPI’s and more reports! Incident claims and Insurance Premiums Mobility of workforce

Identifying operatives ‘banned’ from one site but not others

Visibility of absenteeism of operatives moving between sites Managing H&S is expensive?

Current Processes Manual attendance reporting Spreadsheets Time consuming site processes HQ collation of information Swipe cards, key fobs, biometrics, turnstiles Duplicated effort eg, CSCS Lack of consistency Late incident reporting Accuracy of information?

A Customer Example: Cost of delivering current processes

An Integrated Approach

Capture data once, use it many times

Remove the need to have information stored in disparate back office

systems

The key is how to capture the person in

the first place!

Everything revolves around the person

Technology has moved on and can help!

The obvious way??

Great for a ‘locked down’ site on a long

term project?

but

Not all jobs are like that!!

Integrated mobile turnstile unit a better

option?

Relocate within existing site or to new

sites

Totally re-usable and hence more cost

effective

Mobile Hardware Solution

Simply plug it in to the mains, a generator or even

the cigarette lighter in a vehicle.

No PC’s, phone lines or broadband required on site

No additional IT staff or infrastructure required, either on site or in head

office

To capture the information

Operatives clock in from any location

Captured information uploaded to main unit at any convenient time.

The ‘bus conductor’

Deliveries? Non site compound based projects?

Timesheet information captured, stored and viewed anytime

Skills, required certifications, expiry dates, training certificates, documentation

centrally stored and available anytime for any site.

Real time visibility of who is on site for locating operatives and for

evacuation purposes

What time did they arrive and what time did they leave?

Track Absenteeism

Online Incident Reporting

Collate all information, including photographs and

witness statements

Self populating

Automatically retrieve validation of skills, inductions,

toolbox talks

Automatically sent to designated recipients

Full history of incidents

Was the operative (and witnesses) on site?

Just some of the H&S benefits Track H&S compliance of all operatives across multiple sites Dramatically reduce administrative burden identified in collating data

for required reports Ensure accurate and timely reporting of CSCS compliance across all

sites. Track absenteeism across multiple sites Reduce risk of ‘false’ accident claims Potentially reduce insurance premiums Manage training requirements and compliance in a timely manner and

hence reduce risk of ‘downtime’. Improve accuracy of reports Report on toolbox talks etc for recovering CITB grants Man hours reports A I R ‘s Maximum Working Time Regulations

In Summary

Subcontractor

Tender Submission

Tender Sum

Successful Tenderer

Architect’s Estimate

Management Contract

Completion Date

Quantity Surveyors

Lawyers

Manual Timesheets

Health & Safety Manager

A gambler who never gets to shuffle, cut or deal

A poker game in which the losing hand wins

A wild guess carried out to 2 decimal places

A contractor who is wondering what he has left out

The cost of construction in heaven

The technique for losing your shirt under perfect controlThe point when liquidated damages begins

People who go in after the war and bayonet the woundedPeople who go in after the Quantity Surveyors and strip the bodiesA proven means for getting paid for hours you haven’t workedA guardian angel trying to keep everybody out of jail!!