agenda
DESCRIPTION
Community Aids Reporting System (CARS): Getting Back to the Basics Debe Lavasseur Misty Johnson Wisconsin Human Services Financial Management Association (WHSFMA) 2014. AGENDA. 101: Profiles 101: Agency Type 101 : Report Period 101: Expense Reporting Final Expense Reports New Things - PowerPoint PPT PresentationTRANSCRIPT
Community Aids Reporting System (CARS):Getting Back to the Basics
Debe LavasseurMisty Johnson
Wisconsin Human Services Financial Management Association (WHSFMA) 2014
AGENDA101: Profiles101: Agency Type101: Report Period101: Expense ReportingFinal Expense ReportsNew ThingsSources of Information
101: PROFILES
PROFILESIdentifies Program and FundingProfile Type
A - Cash AdjustmentD - Non-reimbursableE - Sum-sufficientF - Contract ControlledG - Allocating
See handout: Helpful CARS Information
PROFILESAllocating
Expense allocates to another profile(s)RatiosMissing ratios-- “Black hole”
RollingExpense rolls to another line if contract limit is reached
Payment methods0 or 3 PrepaymentsFunding Controls: 3 – 9 months
See handout: Helpful CARS Information
PROFILEShttp://www.dhs.wisconsin.gov/bfs/CARS/CARSManual2011/TOC.htm
101: AGENCY TYPE
AGENCY TYPEThree-digit code representing the year the contract ends and type of agency
4 10Contract ends anytime in 2014 (changes every year)
Agency is a DSS or HSD(stays the same)
See handout: DHS Agency Type Chart
101: REPORT PERIOD
REPORT PERIODThe month/year of expensesExpenses must fall within the contract period
Example: If the contract ends in June expenses reported as July will not be recognized by CARS
--------------------------- Contract Period -----------------------------
Contract Start Date
Contract End Date
REPORT PERIOD
------ Type 410 ------
Contract Start Date
Contract End Date
------- Type 310 -------
Contract Start Date
Contract End Date
June 30, 2013
July 1, 2013
July 1, 2012
June 30, 2014
Profile 81xxx
101: EXPENSE REPORTING
EXPENSE REPORTING
NEW general report!!http://www.dhs.wisconsin.gov/bfs/CARS/index.htmNo longer HS and IM forms
If the same agency number, agency type, and report periodall can be on one report
Signatures/originals NOT requiredE-mail IS certification
See handout: CARS Expenditure Report
EXPENSE REPORTINGReport monthly
By profile IDWhole dollarsPrior month expenses are due by the last day of the current
month Example: May expenses due by end of June
One email = one month & yearSubject line of email:
2-digit agency no – agency type(s) – report mnth yr – agency nameExample: 73 – 410 - MAY14 – Wilson County
EXPENSE REPORTINGDo this:
01 – 410/430 – May14 – Adams Co
04 – 425 – Feb14 – Bayfield Co
10 – 410/510/610 – Jan14 – Clark Co
NOT this:
1 – 410/430 – May14/Apr14 – Adams Co
022 – 310/410 – Dec13/Jan14 – Grant Co
EXPENSE REPORTINGCARS expense reports are:
OriginalAdditionalFinal
Sent email = it’s enteredAdditional/Final Reports for DHS
Only what has not previously been reported
EXPENSE REPORTING
When will it be paid?http://www.dhs.wisconsin.gov/bfs/pdf/APP/Conadmi/con40p24.pdf
See handout: CARS Processing Dates
EXPENSE REPORTINGIM_RMS Direct Expense Report
Make a separate reportProfiles 400xxx series
Reports sent to both DHS and DCF Employee count Shared cost
FINAL shared cost report is a REPLACEMENT for both DHS & DCF
FINAL EXPENSE REPORTS
2013 FINAL EXPENSE REPORTSFinal report for CY State/County contracts due March 25th of the
following year unless on a weekend - report by the following Monday
Additional finals due May 15, 2014
After April CARS run: No further reporting onMA Waiver profilesCommunity Options Program (COP)Family Support Program (FSP)Birth to Three
Final CARS runLast week of May or first week of June
NEW THINGS
NEW THINGSNew Parental Fee Profiles
Was: Now:
140 – 166 882 - 883
New CLTS Admin profiles
Was: Now:
830 - 847 876 - 881
New CLTS TPA non-reimbursable profiles
Do not report on these profiles; captures information only
Was: Now:
800 - 817 870 - 875See handouts: TPA FlowCharts
NEW THINGSTPA CFDA numbers for Non-Reimbursable Profiles
Flow charts available on web Federal lines CFDA number: 93.778 Non-Federal lines CFDA number: 435.XXX (XXX is profile #)
MFP, ICFMR, Legacy Waivers, FC TransitionNo change
Reported on CARS, HSRS
SOURCES OF INFORMATION
SOURCES OF INFORMATIONCARS home page: http://www.dhs.wisconsin.gov/bfs/CARS/index.htm
SOURCES OF INFORMATIONCARS Reports page:
http://apps.health.wisconsin.gov/cars/GetIndexServlet
SOURCES OF INFORMATIONState/County Funding and Contract Information:
http://www.dhs.wisconsin.gov/sca/
DHS CONTACTSCARS
Laurie [email protected] 608-266-7267Debe Lavasseur [email protected] 608-267-9577Patty Kusuda [email protected] 608-266-3603Misty [email protected] 608-267-9561Yvette Smith [email protected] 608-266-1697
IM_RMSKozue Bush [email protected] 608-266-1592
State/County ContractLucinda Champion [email protected]
608-264-9890