agenda · 2009-10-29 · to request a sign language interpreter, assistive-listening device,...

Housing Advisory Commission

2180 Milvia Street – 2nd Floor • Berkeley • CA • 94704 • Tel. 510.981.5400 • TDD: 510.981.6903 • Fax: 510.981.5450 E-mail: housing @ci.berkeley.ca.us

HOUSING ADVISORY COMMISSION Regular Meeting

Thursday, November 5, 2009

Time: 7:00 p.m.

South Berkeley Senior Center Dining Room 2939 Ellis Street – Berkeley

AGENDA 1. Roll Call 2. Approval of the Agenda 3. PUBLIC HEARING on Community Needs

(The Chair may limit public comments to 3 minutes or less)

4. Public Comment (The Chair may limit public comments to 3 minutes or less)

5. Approval of the October 1, 2009 Meeting Minutes (Attachment A)

6. Staff Report Back on Council Workshop on October 27 Regarding Inclusionary Zoning (Attachments B and C)

7. Discussion and Possible Action on Prince Hall Arms Site Recommendation to Council (Attachment D)

8. Housing Trust Fund Update (Attachment C)

9. Presentation of the FY2011 CDBG, ESG and HOME CHDO Funds Request for Proposals (Attachment E)

10. Decorum and Ground Rules for Discussion at HAC Meetings

11. Announcements

i. Census 2010 (Attachment F)

12. Future Agenda Items

13. Adjournment (over)

Housing Advisory Commission Regular Meeting November 5, 2009 of 2 Attachments:

A. Meeting Minutes, October 1, 2009 B. Inclusionary Zoning Council Workshop Documents C. Memo from Kitty Hoover Regarding Requested Information D. Draft HAC Memo to City Council E. FY2011 RFP Documents F. City Manager Memo: Preparations for Census 2010

Please refrain from wearing scented products to public meetings. This meeting is being held in a wheelchair accessible location.

Written material may be viewed in advance of the meeting at the Housing Department, 2180 Milvia Street, 2nd Floor, during working hours or at the Berkeley Public Library, Shattuck/Kittredge Streets, during regular library hours at the Reference Desk. Accommodations Provided Upon Request. To request meeting materials in large print, Braille, or on cassette, or to request a sign language interpreter, assistive-listening device, real-time captioning or other accommodation for the meeting, call the Disability Services specialist at 981-6346 (voice) or 981-7075 (TDD). Providing at least three working days’ notice will help to ensure availability at the meeting.

Housing Advisory Commission

2180 Milvia Street – 2nd Floor • Berkeley • CA • 94704 • Tel. 510.981.5400 • TDD: 510.981.6903 • Fax: 510.981.5450 E-mail: housing @ci.berkeley.ca.us

HOUSING ADVISORY COMMISSION Regular Meeting

Thursday, October 1, 2009

Time: 7:00 p.m.

South Berkeley Senior Center Dining Room 2939 Ellis Street - Berkeley

MINUTES Call to Order: 7:05 p.m. 1) Roll Call

Present: Calfee, Casalaina, Coulter, Dunner, Levenson, Wolfe Absent: Sawicki, Soto-Vigil, Viveros-Banderas Staff Present: Lee, Hoover Members of Public Present: 2

2) Approval of the Agenda

The Agenda was approved (M/S/C Casalaina/Levenson: Unanimous).

3) Public Comments

Councilmember Kriss Worthington urged the public to write or call the AC Transit Board to avoid cuts by moving Bus Rapid Transit capital funds to operating funds.

4) Approval of the September 3, 2009 Meeting Minutes

The September 3, 2009 meeting minutes were approved. (M/S/C: Wolfe/Dunner: Ayes: Calfee, Coulter, Dunner, Levenson, Wolfe; Noes: None; Abstentions: Casalaina.)

5) Update on the Housing Element (Attachment B) (Review of Current Drafts to Ensure Comments were Incorporated)

Commissioners did not have any comments on the revised Housing Element. Secretary Lee will send email notification to HAC members if the HAC liaisons should be present at the next Planning Commission meeting on the Housing Element.

Attachment A ATTACHMENT A

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Housing Advisory Commission Regular Meeting October 1, 2009 Page 2 of 3 6) Update on the City’s Inclusionary Housing Ordinance (Attachments C and D)

Staff member Hoover summarized the City’s inclusionary housing ordinance. She reported that a recently ruling by the Court of Appeal for the Second Appellate District (Palmer vs. City of Los Angeles) on Los Angeles’ inclusionary ordinance may have a dramatic impact on the program in Berkeley if the California Supreme Court does not overturn it or if the California Legislature does not provide a legislative fix. She stated that City Council will hold a workshop, open to the public, on October 27, 2009 to discuss the inclusionary ordinance in light of Palmer vs. Los Angeles. Staff will report back on this workshop at the November 5, 2009 HAC meeting. Commissioner Wolfe presented a memo on “Issues to Consider” regarding Inclusionary Zoning. Commissioners asked Staff to report back at the November 5, 2009 meeting on the number of inclusionary units produced in the last 5 years, the number of affordable units created through the HTF, and the current vacancy rate in Berkeley.

7) Housing Trust Fund (HTF) Update (Attachment E)

Staff member Hoover recapped the July 23, 2009 Council meeting during which Council approve funding for Erna P. Harris Court, Harmon Gardens, Regent Street, and Ashby Arts Senior Housing with conditions. She stated that many other affordable housing developments (for example, Savo Island, Northern California Land Trust, Strawberry Creek Lodge) have made a plea for City funding through the HTF. At the July 23rd meeting, Council directed staff to move forward on foreclosure proceedings for the Prince Hall Arms project to recapture funds loaned to the developers several years ago. She reported that Harmon Gardens was approved in the last Low Income Housing Tax Credit round, but that Ashby Arts was not and would have to reapply. Ms. Hoover also reported that the Housing and Community Services Department will announce a mini-HTF round next week for funding for pre-development projects only. A total of $85,000 is available for pre-development projects including capital needs assessments. The upper limit on funding would be $15,000 per project.

Commissioners discussed the merits of 1) selling the land that Prince Hall Arms owns to recapture the City’s original HTF loan or 2) using the land as a location for a future affordable housing project. They concluded that, given the downturn in the market, it may be wiser to hold on to the land. Commissioners Casalaina, Wolfe and Calfee will draft a memo to City Council regarding the HAC’s recommendation that the City retain possession of the land on which Prince Hall Arms was to be built, and use the land for a future affordable housing development project. This draft memo will be presented to the HAC at their next meeting. Commissioners also had questions about how much funding is now currently available through the HTF. Staff will provide a written summary of funding available at the next HAC meeting.

8) Appointment of Commission Members to Subcommittees and Working Groups

i) CDBG Subcommittee (to fill one vacancy)

ATTACHMENT A

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Housing Advisory Commission Regular Meeting October 1, 2009 Page 3 of 3

Chair Coulter appointed Corie Calfee to serve as the fourth member of the CDBG Subcommittee. This appointment was unanimously approved by Commissioners.

ii) Relocation Ordinance Working Group (the HAC Chair will appoint 2 Commissioners to this Working Group)

Chair Coulter appointed Marcia Levenson and Alejandro Soto-Vigil to serve as HAC liaisons to the Relocation Ordinance Working Group. Both appointments were unanimously approved by Commissioners.

9) Announcements

Chair Coulter reported that Resources for Community Development will be holding a walking tour of their affordable housing developments in the fall. She requested that staff organize a tour of affordable housing developments as part of the next HTF round.

10) Future Agenda Items - Report back on October 27 Council Workshop on Inclusionary Zoning - Public Hearing on the Consolidated Plan - Discussion on Decorum and Setting Ground Rules for HAC Meetings - Action Item regarding Prince Hall Arms site

11) Adjournment – 9:10 p.m.

Motion to adjourn (M/S/C:Casalaina/Dunner. Unanimous).

ATTACHMENT A

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Affordable Housing DiscussionOctober 27, 2009

ATTA

CH

ME

NT B

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Tonight’s Workshop

• Palmer v. Los Angeles – City Attorney

• Berkeley’s Affordable Housing Program Data – Housing and Community Services Department

• The density bonus and RHNA housing numbers – Planning Department

• Guest speakers ▫ Dr. Larry Rosenthal, UC Berkeley▫ Susan Friedland, Affordable Housing Associates▫ Chris Hudson, Hudson McDonald

2ATTACHMENT B

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Palmer/Sixth Street Properties v.

City of Los Angeles• Holds that Costa Hawkins Act preempts local

inclusionary housing requirements for rental units.

• Prohibits both limits on rent and in lieu fees based on those limits.

• Does not affect inclusionary requirements for ownership (condominium units).

3ATTACHMENT B

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Palmer/Sixth Street Properties v.

City of Los Angeles

• Court of Appeal opinion: July 22, 2009

• Supreme Court denied review: October 22, 2009

• Palmer is now the law in California

4ATTACHMENT B

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Data

• # of New Units Produced since 1999

▫ Units Completed

▫ Units Under Construction (BP Issued)

▫ Units in Pipeline (UP Issued)

▫ Units Produced by Non-Profit Developers

• # of Inclusionary Units Produced

• # of Density Bonus Units Produced

• HTF Units and Amount of City Subsidy

• Section 8

5ATTACHMENT B

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Housing Production in Berkeley

1999 – 2008 (BP Issued)

• 1,955 units in total

▫ 1,283 completed

351 nonprofit constructed units

▫ 672 under construction

6ATTACHMENT B

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Inclusionary Unit Production

• 367 units

▫ 306 in market rate developments

▫ 61 in nonprofit developments

• Units are monitored by the Housing and Community Services Department

7ATTACHMENT B

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Density Bonus Unit Production

• 206 total density bonus units

• 56 produced by nonprofit developers

8ATTACHMENT B

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Relationship of Inclusionary Program

and Density Bonus

Inclusionary Units

Base UnitsInclusionary units are

calculated at 20% of base units

Density Bonus Units

Density bonus are calculated in

addition to the base units

Affordable to qualify for

density bonus

ATTACHMENT B

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Density Bonus Requirements

Unit Restricted to: Percent of Restricted Unit’s (range)

Density Bonus Requirement –additional units (range)

Lower-income HH 10% to 20% 20% - 35%

Very-low income HH 5% to 11% 20% to 35%

Senior Households 100% 20

10ATTACHMENT B

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HTF Funded Affordable Housing

• 351 nonprofit units created

▫ 61 inclusionary units

▫ 157 project-based Section 8 units

• City funds per unit by project range from $23,750 to $162,117, with an average investment of $91,934 per unit

11ATTACHMENT B

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Nonprofit Affordable Housing

Project Units City funds per unit

Oxford Plaza 97 $103,212

Helios Corner 80 $23,750

Ashby Lofts 54 $55,999

Sankofa House 6 $162,117

M. Breland Sr. Homes 28 $97,111

Sacramento Sr. Homes 40 $51,427

Univ. Neighborhood Apts. 27 $116,195

Adeline St. Apts. 19 $125,657

Total 351

12ATTACHMENT B

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One Third of Units Are Affordable

351 units (HTF)

+

306 units (inclusionary created by Market Rate developers)

656 affordable units

13ATTACHMENT B

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RHNA Requirement: 2007 - 2014

Income Category

RHNArequirement

Units app’d1/1/07 – 4/09

Net RHNA requirement

Extremely Low /Very Low Income

328 units 114 units 214 units

Low Income 424 79 345

Moderate Income 549 5 544

Above Moderate Income

1,130 555 575

TOTAL 2,431 753 1678

Estimate of City-wide Development Potential: 2,803 – 3,115 units

ATTACHMENT B

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Draft Housing Element Process

• Number of community and commission meetings to date: 10

▫ Public draft will be available in November

• City Council review: February or March• Website:

▫ http://www.ci.berkeley.ca.us/ContentDisplay.aspx?id=23512

ATTACHMENT B

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Two Different Uses for Section 8

Tenant-based vouchers Project-based vouchers

• Payment standard 110% of FMR

• Most BHA vouchers are tenant-based

• Attached to household and can be used anywhere

• Inclusionary Ordinance encourages use of vouchers in inclusionary units (increases quality choices for voucher holders)

• Payment standard 110% of FMR

• Up to 20% of maximum allowable vouchers can be project-based

• 25% cap on vouchers per project (except senior and disabled)

• Attached to specific units

• Nonprofit developers use project-based vouchers in affordable units

16ATTACHMENT B

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Section 8• Section 8 makes inclusionary and other units

affordable to households at extremely low incomes

• HUD Annual Contribution Contract is $20,299,888 and can serve a maximum of 1841 households

• 45% of HTF units created 1999 – 2008 have project based Section 8

• BHA can project base up to 368 vouchers

▫ 157 under contract

▫ 105 committed

▫ 75 reserved for future use with public housing units

17ATTACHMENT B

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Dr. Larry Rosenthal, University of California, Berkeley

18ATTACHMENT B

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Susan Friedland, Affordable Housing Associates

19ATTACHMENT B

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Chris Hudson, Hudson McDonald

20ATTACHMENT B

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Some Thoughts onLocal Housing Policy Choice

Larry RosenthalUniversity of California, Berkeley

Berkeley City CouncilInformational Session & Discussion

October 27, 2009

ATTACHMENT B

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Plan for Presentation

• Affordability Challenges

• Roles of Local Government

• Observations: Inclusionary Practice

• Other Housing Promotion Emphases

• Questions & Discussion

ATTACHMENT B

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Structural Causes of Bay Area’s Affordability Challenges

• Demand: Higher Incomes

– Higher Prices Offered

– More Housing Consumed/Household

– Growing Income Disparity

• Supply Impediments

– Land Entitlement/Assembly Costs/Opposition

– Seismic/Environmental Factors

– Insurance/Litigation

ATTACHMENT B

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Housing Policy Targets Are Varied, And Complex

• Demand vs. Supply

• Individuals, Families, Neighborhoods

• Land Use Issues

• Complicated Subsidy Structures

• Lowest Income vs. “Workforce”

– Renter Affordability, Or Owner Affordability?

ATTACHMENT B

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Key Opportunities ForLocal Government

• Reduce Development Cost, Delay, & Regulatory Uncertainty

• Boost Incentives for New Development

• Coordinate Delivery of Market-Rate & Assisted Units To Needy Households

• Finesse Opposition: Educate Opponents of Multifamily Construction Regarding Its Necessity

ATTACHMENT B

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Inclusionary Regulation

• Coaxes Developers to Boost Project-Based Share of Units Which Are Price Reduced (and Controlled)

• Not A Subsidy: Locality Can Regulate Without Contributing Toward Fundamental Project Finance (cf. Density Bonus)

• In Boom Markets, Developer Can Try To Cross-Subsidize (Or Can Just Afford It)

• In Down Markets, Additional Incentives May Be Necessary

ATTACHMENT B

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Inclusionary Practice:Some Observations (1)

• Fine Line Between Promoting Inclusion & Alienating Builders

• Tension Between Admin.Clarity & Project-Specific Discretion

– Ordinance Often Initial Terms Of A Negotiation

• Down Markets May Require Liberalization Of Inclusionary Requirements

ATTACHMENT B

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Inclusionary Practice:Some Observations (2)

• Palmer : Legal Opinion Needed On Limits Imposed By Costa-Hawkins (Price Setting)

• Best To Coordinate Inclusionary Strategy With Available Subsidies

• In Lieu Fees: “Nexus” Requirement May Require Additional Evidence of“Reasonable Relationship” (Patterson)

ATTACHMENT B

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Steps to Improve Affordability

• Regional Coordination and Responsibility

• Target Neediest Populations

• Preservation of Existing Low-Income Units

• Transit/Energy Impacts

• Inclusionary Philosophy (Beyond Single-Project Focus)

• Reform Rent Control?[Ooops, Third Rail]

ATTACHMENT B

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Some Policy ApproachesTo Bear In Mind

• New HUD Programs To Come (Recovery, Stimulus & Beyond)

• Mortgage Credit Certificates

• Low Income Housg. Trust Funds (Bonds?)

• Low Income Housing Tax Credits[For-Profit & Nonprofit Developers]

• Community Land Trusts

• Community Reinvestment Act (reform?)

ATTACHMENT B

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Questions To Spur Discussion1. Is a down market, with recovery from

recession still elusive, the right time to adjust local housing policies?

2. Can inclusionary ordinances alone relieve affordability challenges? If not, how best to pursue and coordinate other policies?

3. What messages & actions best inform voters about the critical need for new units, especially multifamily rental units?

ATTACHMENT B

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Thank You

http://urbanpolicy.berkeley.edu

ATTACHMENT B

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SUPPLEMENTAL COMMUNICATIONS AND

REPORTS 1

BERKELEY CITY COUNCIL SPECIAL MEETING

DATE OF MEETING: TUESDAY, OCTOBER 27, 2009

TIME: 5:00 P.M.

The agenda packet for this meeting was distributed/posted on October 22, 2009. Communications in this supplement were received after 5pm, October 19, 2009. This communication packet was distributed/posted on October 28, 2009.

Worksession

Each item in this supplement follows the corresponding item on the City Council Agenda for this date.

Item 1: Affordable Housing Discussion

Presentation, submitted by Housing & Community Services (see agenda item)

Presentation, submitted by UC Berkeley, Berkeley Program on Housing and Urban Policy (see agenda item)

1. Susan Friedland, Affordable Housing Associates

ATTACHMENT B

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ATTACHMENT C

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HOUSING ADVISORY COMMISSION November 5, 2009 TO: Honorable Mayor and Members of the City Council FROM: City of Berkeley, Housing Advisory Commission RE: Request to Consider Prince Hall Arms Site at 3238 Martin Luther King Way for

an Alternative Affordable Housing Project We understand that the City Council has authorized the City Manager to begin a foreclosure process to recapture city funds loaned to the Prince Hall Arms senior housing development. It appears that the intent of this foreclosure process was twofold: First, to recapture a Housing Trust Fund (HTF) loan provided to the Prince Hall Masonic Lodge for its use in developing an affordable senior housing project adjacent to the Prince Hall Lodge at 3238 Martin Luther King Way and secondly, to replenish the HTF after much of it had been committed to new projects. Since the City’s HTF commitments now appear to be less than the City Council anticipated they would be in September, the HAC respectfully requests that the City Council reconsider its direction to initiate a sale of the property once the foreclosure is complete. At the last City of Berkeley Housing Advisory Commission (HAC) meeting (October 1, 2009), Commissioners discussed the opportunities presented by the 3238 Martin Luther King Way site. The HAC determined that since the HTF is probably not fully committed now, the City could be better off not selling the land but instead investigating ways to take ownership of it for a future affordable housing development – particularly one that is targeted to special needs populations. Given the proximity of the site to the Ashby BART Station and the new Ed Roberts campus, the location of the Prince Hall Arms site is ideally suited for a project geared to disabled and/or senior residents. Such a project would promote the goals and policies that our community has recently articulated in the draft Housing Element. While a project has not yet been identified, we recommend that the City “land-bank” this site for a future development. Identifying and obtaining suitable sites for affordable housing can be problematic in a built-out city like Berkeley, so we believe that a vacant parcel located in a “service rich” area is a real opportunity for the City. It could be more advantageous for the City to retain the property (and possibly purchase an adjacent parcel that is currently in use as a police substation) and then issue a developer RFP for the type of affordable development that the City would want to encourage at this location. The City’s contribution could be the provision of the building site. If the Council is interested, the HAC can develop a more detailed proposal of what could be built on the site for the Council’s consideration.

Attachment D ATTACHMENT D

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ATTACHMENT E

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ATTACHMENT E

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City of Berkeley

REQUEST FOR PROPOSALS (RFP) UNDER THE FOLLOWING PROGRAMS: • COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) • EMERGENCY SHELTER GRANT (ESG)

• HOME INVESTMENT PARTNERSHIP PROGRAM ��

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SCHEDULE FOR ALLOCATION PROCESS

11/2/09 Request For Proposals issued 3/1/10 Deadline for HAC to develop preliminary

funding recommendations

11/2/09 RFP Release Workshop for all agencies submitting proposals

1 - 4 p.m., 2180 Milvia Street, 1st Floor Cypress

Conference Room

3/4/10 Housing Advisory Commission receives City Manager preliminary

recommendations

11/5/09 Public Hearing by Housing Advisory Commission (HAC) on Community

Housing and Development Needs in preparation for the 2010 – 2015

Consolidated Plan (7 p.m. South Berkeley Senior Center)

3/11/10 Deadline for HAC to finalize recommendations for funding to City

Council

12/2/09 Proposals Due - 5:00 p.m. Housing Department, 2180 Milvia St.

3/25/10 Draft Consolidated Plan available for 30 day public review period

1/7/10 and 1/14/10

HAC hears presentations from Applicants (Applicants will be notified

in writing of date and time of presentations)

4/27/10 City Council holds public hearing on Consolidated Plan and proposed funding

allocations to agencies

1/4/10 through 2/26/10

HAC CDBG Subcommittee holds meetings to discuss proposals in detail

5/4/10 City Council adopts funding allocations for CDBG, ESG and HOME and approves submittal of Consolidated Plan to HUD (City Council Chambers)

* Housing Advisory Commission Meetings are held the first Thursday of every month. Check the

City’s website for more details on Commission schedules and Council meeting dates/times. All dates are subject to change.

ATTACHMENT E

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RFP BACKGROUND & AVAILABLE AMOUNTS The City of Berkeley is soliciting proposals for funding under the programs listed below. Approximate amounts available for the coming fiscal year under each source are as follows:

• Federal Community Development Block Grant Program (CDBG) $3.2 million • Federal Emergency Shelter Grant (ESG) Program $140,000 • Home Investment Partnerships Program (HOME) – Approximately $60,000 in

Community Housing Development Organization (CHDO) Operating funding ONLY

The FY 2011 entitlement amounts for the programs listed above have not yet been determined. The amounts listed above are estimates of funding that will be available for fiscal year 2011. The City is requesting written proposals from all non-profit community agencies seeking funding from the City of Berkeley for housing rehabilitation and related rehab services, economic development, and public facilities improvements ONLY. Funds will be available for the period July 1, 2010 through June 30, 2011.

The City allocation of funds for proposals received under the RFP will take into consideration program requirements and local plans and priorities, as outlined in the attached letter from the City Manager. Federal legislation requires that each city applying for funds submit to HUD a Consolidated Plan every 5 years with annual updates that include program priorities, proposed activities to be funded with CDBG and ESG monies, and describing how federal funds will be coordinated with local monies and programs to achieve the goals contained in the Consolidated Plan.

PUBLIC PARTICIPATION The City of Berkeley values public participation both in assessing needs and reviewing projects. To that end and Public Hearing will be held:

7 p.m., Thursday, November 5, 2009 South Berkeley Senior Center

2939 Ellis Street (at Ashby) The purpose of the hearing is to obtain public comments on housing and community development needs in Berkeley. Comments will be used to help develop the City of Berkeley’s 2010 through 2015 Consolidated Plan and Program Year 2010 (FY2011) Annual Action Plan, which will guide the City’s use of federal CDBG, ESG and HOME funds for the period July 2010 through June 2015. Those funds will be available for affordable housing, public services, the creation and/or improvement of public and community facilities that serve low-income residents, and economic development projects which create jobs for low-income residents. APPLICATION REVIEW The Housing Advisory Commission (HAC) will review proposals for this round of funding. Its meetings are held on the first Thursday of every month at 7:00 p.m. at the South Berkeley Senior Center (2939 Ellis Street). Final funding decisions of eligible proposals are made by the City Council in April or May 2010 (see schedule) after it has considered public input as well as funding recommendations from the City Manager and the commissions reviewing the proposals.

ATTACHMENT E

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APPLYING FOR FUNDS Any community group or City/government agency that has a project that falls within eligible guidelines may apply for funding. However, to receive funding, a community agency must be a not-for-profit corporation. Projects will be evaluated for feasibility, cost, and priority community needs they will meet.

Applicants for funding should fill out an application, including overall agency information, project information for each project proposed, and a supplemental questionnaire for projects related to public facilities improvements, multi-family housing rehabilitation and economic development. The City reserves the right to determine which funding source will be used to fund certain activities. The City further reserves the right to negotiate the populations to be served and the manner in which they are to be served.

Applicants must attend the RFP Release Workshop for detailed information which will be held:

November 2, 2009, 1 – 4 p.m. 2180 Milvia Street,

1st Floor Cypress Conference Room. Neighborhood groups or newly organized programs are especially encouraged to contact City staff prior to submitting an application. Applicants funded in the past should not assume they will be automatically funded at any level. In order to better decide between competing funding requests, applicants will have to include projected quantifiable outcomes of their proposed activity.

Application forms are available beginning November 2, 2009 at the Housing and Community Services Department 2180 Milvia Street, 2nd Floor, Berkeley, CA 94704. Applications can also be accessed at the Housing and Community Service Department’s website at http://www.cityofberkeley.info/ContentDisplay.aspx?id=28370

All applications must be submitted to the Housing and Community Services Department at 2180 Milvia Street, Berkeley, CA 94704 and must be received no later than 5 P.M., Wednesday, December 2, 2009.

LATE OR SUBSTANTIALLY INCOMPLETE APPLICATIONS WILL NOT BE ACCEPTED.

PROGRAM INFORMATION CDBG Program - The CDBG Program is a federal revenue-sharing program that has been in effect since 1975. The primary objective of the CDBG Program is the development of viable urban communities, by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low- and moderate-income. At least 70% of the total CDBG funds must be used for activities that benefit low- and moderate-income persons; at least 51% of the beneficiaries of individual activities must be low- and moderate-income persons. Eligible CDBG activities are defined by federal program regulations. Eligible uses of CDBG funds include:

• Acquisition of property for development or rehabilitation of housing for low income

ATTACHMENT E

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people; • Construction or rehabilitation of public facilities and neighborhood centers; • Code enforcement; • Rehabilitation of residential structures to meet code requirements; • Seismic or other safety upgrades to facilities owned by community organizations; • Projects to assist mobility of elderly or disabled persons; • Social services (funding for social services projects is not available during this RFP

round) ; and • Economic development projects that create jobs for low-income persons.

In order for a project activity to be eligible for CDBG funding, it must meet one of the following three national objectives:

• Activity which principally benefits low/moderate income persons (80% of area median income or below); or

• Activity which aids in the prevention or elimination of slums and blight; or • Activity designed to meet community needs having a particular urgency.

ESG Program – Only projects which serve the emergency needs of people who are homeless will be considered for ESG funding. Thirty percent of the entitlement amount may be used for essential services. Eligible activities under this program include:

• Renovation or conversion of buildings for use as emergency shelters; • Maintenance and operation of emergency shelters; • Developing and implementing homeless prevention activities;( funding for prevention

activities is not available during this RFP round) and • Provision of essential services to the homeless (funding for social services projects

is not available during this RFP round).

Clients served may earn up to 80% of Area Median Income but priority will be given to those agencies serving clients at the federal poverty level or below.

FOR FURTHER INFORMATION Contact Kristen Lee, Community Services & Administration Division, Housing & Community Services Department, at 981-5427 or by E-mail: [email protected]

ATTACHMENT E

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City of Berkeley RFP: FY2011 DEADLINE: December 2, 2009, 5 p.m.

APPLICATION CHECKLIST Please Submit Original And One Copy Of Application (one-sided only). Do NOT bind the application. Do NOT insert pages larger than 8 ½ x 11 inches in your packet. Please also email a copy of your completed application including the budget to [email protected]. All application documents are also located at: http://www.cityofberkeley.info/DepartmentHome.aspx?id=28370 CHECKLIST: All items below must be present for the application to be considered substantially complete. Section A: Agency Information Section B: Program/Project Description (not required for Community Facility

Improvement and Housing Development/Rehab projects) Section C: Program/Project Activity and Outcome Summary Form Overall Agency Budget (use City of Berkeley budget Excel format only) Overall Program Budget(s) (use City of Berkeley budget Excel format only) Program Budget(s) Expenditure Detail (use COB Format) Budget Narrative Sheet Supplemental Questionnaire (Economic Development, Community Facilities

Improvements Projects, Housing Development/Rehab, and Employment Training Projects only)

Three bids (Community Facilities Improvement Projects only) Evidence of Site Control (Community Facilities or Housing Development/Rehab

Projects Only) Current List of Board of Directors including name, title, area of expertise and

contact information for all members. Identify each Board Member’s area of expertise or contribution to the organization. Specify any Board members who are involved in securing funding for the project beyond City of Berkeley funding.

Board resolution authorizing submission of application Most recent Financial Audit, or, if none, submit year-end financial statement Most recent IRS 990 and Franchise Tax Board 199 reports Agency Organizational Chart – Each position funded by the City of Berkeley

should be clearly identified in the Organizational Chart and the name of the staff member and % FTE should be indicated.

Resumes and job descriptions for all staff for which you are requesting funding, including the resume of the person assigned to maintain the sponsor's financial records

IF THIS IS A NEW PROPOSAL (I.E., YOUR ORGANIZATION IS NOT CURRENTLY FUNDED BY THE CITY OF BERKELEY), PLEASE SUBMIT: Articles of Incorporation and By-Laws Letters from Internal Revenue Service and Franchise Tax Board establishing

sponsor's tax-exempt status IF YOUR ORGANIZATION IS AWARDED FUNDING, YOU WILL BE REQUIRED TO SIGN/SUBMIT THE FOLLOWING DOCUMENTS PRIOR TO AWARD OF ANY CITY FUNDS (You do not need to submit with this application): * Documentation of Liability Insurance (compliant with all City requirements) * Drug-Free Workplace Form * ADA Compliance Form * Anti-Lobbying Certification * City of Berkeley Business License * Evidence of Workers Compensation * Living Wage Form (as applicable) AND * Equal Benefits Certification (as applicable).

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Page 2 of 11

SECTION A. AGENCY GENERAL INFORMATION

1. Agency Name:_______________________________________________________________ 2. Agency Date of Incorporation: ______ 3. Agency Office Address: _______________________________________________________ 4. Director’s Signature: _____________________________ Date ________________________ (Signature certifies that, to the best of your knowledge, the proposal is accurate and complete, and has been authorized by the agency’s Board of Directors.) 5. Director’s Email Address: _________________________ Phone Number: _______________ 6. Agency Contact Person: ____________________________________ (Contact person must respond to questions within one business day.) 7. Contact Person’s Email: _______________________________ 8. Contact Person’s Phone: _____________________________ 9. Faith – Based Organization: Yes ___ No ____ 10. Tax-exempt 501(c)(3) status: Yes ___ No ___

If no, identify fiscal sponsor: _________________________________________________ 11. Current City of Berkeley Funding (all sources) $ _____/year. Not Applicable 12. Number of years funded by City of Berkeley: _________ Not Applicable 13. Agency Mission Statement and Top Three Strategic Goals: (Please limit your answer to the

space provided)

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Page 3 of 11

14. List all Board or strategic planning meetings held during FY2009 (July 1, 2008 through June

30, 2009) and describe Board discussion and actions regarding program planning and evaluation. Include any board activities that supported the development of financial sources other than City of Berkeley funding for project(s) included in this application. (Add additional rows as needed).

Meeting Date Topics Discussed

15. Explain how your agency has achieved any efficiencies during FY2009 (July 1, 2008 through

June 30, 2009) through coordination with other agencies, by leveraging resources, or through cost savings (please limit your answer to the space provided).

16. Furnish the name, title and resume of the person assigned to maintain the sponsor's financial records; include the address and phone number.

ATTACHMENT E

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Page 4 of 11

17. Detail any efforts to secure non-City funds, in-kind donations or other support. List all requests submitted for FY2009 (July 1, 2008 through June 30, 2009). Describe any other fundraising activities you plan to undertake or have accomplished in the period July 1, 2009 – November 30, 2009 for use in the program(s). (Add rows as needed.)

Date of Grant

Application or Event

Held (name and date)

Funding Source

Agency-wide OR Program

Name

Funding Restricted? If yes, how?

Amount Requested

Amount Received

Award Date

Detail below any other efforts your agency has taken to fundraise or obtain in-kind donations or other support that will not fit into the grid above.

ATTACHMENT E

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Page 5 of 11

SECTION B. PROGRAM / PROJECT DESCRIPTION

1. Program/Project Title: ________________________________________________________ 2. Location of Program/Project:___________________________________________________ 3. Contact Person for Program/Project: _____________________ Phone:_______________

Email: ______________ 4. Please check the box that best describes this proposal: New Ongoing Expanded 5. Check the category which describes the type of funding requested: Housing Activity

Community Facilities

Improvements

Other

6. Indicate whether your primary population you plan to serve (over 50% of the clientele proposed) is either of the following:

Homeless Youth* Chronically Homeless Persons* Not Applicable (*see application instructions for definitions)

7. Detailed Program/Project Description. Refer to instructions for specific directions. Please limit

your answers to the spaces provided: a. Description of Services to Be Delivered (do not include agency background; use additional

space if needed for this question only). b. If this project is ongoing, describe any changes between this grant request and the program that

is currently funded. c. Describe the primary population(s) and your planned targeted outreach to them. Include

information on how you will outreach to people living at the poverty level or below. d. Describe the Community Need this Program/Project Addresses

ATTACHMENT E

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Page 6 of 11

e. Describe how the Outcomes listed in Section C. will be evaluated if your project is funded.

What other data, in addition to the outcomes listed, will you use to evaluate your program? f. List Any Innovative Practices Utilized in the Program/Project Design g. Will this project serve residents in South or West Berkeley: Yes No

What percentage of your clients come from South or West Berkeley: _______ % Describe any other geographic area to be served:

h. Hours of Operation/ Services Schedule (If services are not provided year-round, describe

when and how services will be provided.) i. Staffing Levels (see instructions, include volunteers if they also provide a core staffing function.)

ATTACHMENT E

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Page 7 of 11

8. Please describe how your proposal aligns with City approved priorities as outlined in the RFP cover letter from the City Manager, referencing the specific goals you plan to address of City-approved plans.

9. Age of Program Participants served last fiscal year (7/1/2008-6/30/2009). Include Berkeley

residents only: Age 0 - 5 6 - 11 12 – 17 18 - 24 25 - 44 45 - 54 55 - 61 62 +

Number Percent

10. Number of Program Participants / Income Prior Year

(7/2008- 6/2009)

Current Year (7/2009-6/2010)

Projected (7/2010-6/2011)

Total Number of Program Participants the project serves Number of Berkeley Residents the project serves Income Levels of Program Participants (Berkeley only) Above Moderate Income (Above 80% AMI)

Moderate Income (51 % - 80% of AMI) Presumed* Low-Mod Income Low Income (31 % - 50% of AMI) Presumed* Low Income Extremely Low-Income (Poverty - 30% AMI) Presumed* Extremely Low-Income Poverty Level and Below

(*See application instructions for additional clarifications of income categories.)

ATTACHMENT E

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Page 8 of 11

11. Race of Program Participants served last fiscal year (7/1/2008-6/30/2009): Include Berkeley

residents only:

Race Category Percentage of Program Participants

Black or African American Asian White American Indian or Alaskan Native Native Hawaiian or other Pacific Islander Multi-Racial / Other

Total 12. % of Program Participants served last fiscal year who are Latino (7/1/2008-6/30/2009). Include

Berkeley residents only: _______ 13. Non-Duplication of Services. If any other agencies provide a similar service for Berkeley

residents, describe your efforts to reduce duplication of services. (Please limit your answer to the space provided.)

14.Partnerships: Demonstrate how the program coordinates and leverages appropriate services.

Identify key supportive services provided by other agencies to clients in the program and mark the box with an “X” and include information indicating the type/level of collaboration with each. (Check one or more boxes for each, as applicable. Add an additional sheet if needed.) OR

My agency does not have any partnerships with other organizations.

Name of Agencies/Programs

Routine Referrals

Identified Contact Person

(Include Name)

Written MOU

On-Site Service

Provision Frequency

ATTACHMENT E

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Page 9 of 11

15. Projects may be awarded less than the amount originally requested. Highlight how reduced

funding would affect the scope of the project. Please limit your answer to the space provided:

16. If your agency was funded by the City of Berkeley for the period 7/1/2008 – 6/30/2009, fill out the three boxes below. These boxes highlight your agency’s performance on its contract goals.

a. WORKPLAN ACTIVITIES (numbers

of clients served) Prior Year: 7/1/2008 – 6/30/2009 List Service Activities

Planned # of Clients Served

Actual # of Clients Served

Explain Variances

Example: Case management services 50 65

(add rows as necessary)

b. WORKPLAN ACTIVITIES: (Key activities or milestones) For Prior Year: 7/1/2008 – 6/30/2009

Planned Actual Explain Variances

Example: Complete Renovations June 2009 September 2009


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Page 10 of 11

c. OUTCOMES: Prior Year (7/1/2008 – 6/30/2009)

Planned Projected Outcome

Actual Achieved Outcome

Example: 30% of clients will obtain housing 30% 35%


17. Describe all efforts the agency has made to evaluate this program during Fiscal Year 2009

(7/1/2008 – 6/30/2009) and show how the evaluation used the criteria the program established in its FY2008 City of Berkeley application to measure project success. Explain how you incorporated the results into program planning for FY2010 and in developing this grant application. (Please limit your answer to the space provided below.)

ATTACHMENT E

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Page 11 of 11

SECTION C. PROGRAM / PROJECT ACTIVITY AND OUTCOME SUMMARY FORM 1. Agency Name:

2. Project Name:

3. Total Program Budget: 4. Amount of City of Berkeley Funding Requested: 5. Proposed Key Activities provided by program staff: (Example: Staff will provide weekly case management to assist clients in obtaining housing.) 6. Key Collaborating Agencies and services they will provide (Example: Agency X will provide clients with employment training to improve income) 7. HUD Goals and Objectives: (For CDBG and ESG funded programs/projects only. See application instructions) GOALS: Create Suitable Living Environments Provide Decent Affordable Housing Create Economic Opportunities OBJECTIVES: Availability/Accessibility Affordability Sustainability 8. Expected Activities (Number of persons served and list of services, housing units or facilities rehabbed, etc. Include frequency of activity)

9. Expected Outcomes (Direct results of the program/project. See application instructions for Citywide outcome measures.)

Example:

1. Two case managers will assist 40 clients with weekly case management services.

2.

Example:

1. By June 30, 2011, 15 clients (37%) will be placed in permanent housing.

2.

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City of Berkeley RFP Application: November 2006 DEADLINE: December 1, 2008, 5 p.m.

Fiscal Year '08 7/1/07 - 6/30/08

Fiscal Year '09 7/1/08 - 6/30/09

CURRENT 7/1/09 - 6/30/10

PROPOSED 7/1/10 - 6/30/11

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0

#DIV/0! #DIV/0! #DIV/0! #DIV/0!#DIV/0! #DIV/0! #DIV/0! #DIV/0!#DIV/0! #DIV/0! #DIV/0! #DIV/0!

* Please include explanation in the Budget Narrative. Do not include this amount in subtotal COB Funding.

Percent Private

The cells below are calculated automatically and indicate the amount of resources City funding leverages.

TOTAL EXPENDITURES

Other Local Government

Operating Expenses / Rehab. Expenditures

Subtotal Other Public

Salaries/Benefits

Expenditures

Fixed Assets

GRAND TOTAL REVENUE

Subtotal CoB

Federal (Identify Sources)

Revenue: Other Sources (list each source on a separate line)

Percent Other Public

CountyState

Percent CoB

Other Private Funds (including Agency Contributions)Subtotal Private

Patient/Participation Fees

One Year Budget (July 1, 2010 - June 30, 2011)

Other City Funds, Please Specify Department/Source:

CSBG

Dollar Value of City of Berkeley In Kind Contributions*

Budget Contact (Name, email, phone):

CDBG

Private Foundations/Corporations

City of Berkeley Application

Revenue: City of Berkeley

General Funds

ESG

Agency Name:

Directions for completing the Overall Agency Budget form: All agency budgets must be in Excel format and must be consistent and accurate to be considered complete. Please explain any variations from year to year in revenues or expenditures on the Budget Narrative sheet. Include the dollar value of City fees waived or rent waived under CoB In-Kind Contributions.

Budget Form A: Overall AGENCY Budget

Budget Page 1 of 4

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City of Berkeley RFP Application: November 2006 DEADLINE: December 1, 2008, 5 p.m.

Program/Project Name:

Fiscal Year '08 7/1/07 - 6/30/08

Fiscal Year '09 7/1/08 - 6/30/09

CURRENT 7/1/09 - 6/30/10

PROPOSED 7/1/10-6/30/11

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0

$0 $0 $0 $0

#DIV/0! #DIV/0! #DIV/0! #DIV/0!#DIV/0! #DIV/0! #DIV/0! #DIV/0!#DIV/0! #DIV/0! #DIV/0! #DIV/0!

** Please explain in the Budget Narrative.


Agency Name:

Directions for completing the Overall Program Budget form: All agency budgets must be in Excel format and must be consistent and accurate to be considered complete. Complete One Sheet for Each Program. Please explain any variations from year to year in revenues or expenditures on the Budget Narrative sheet. Include the dollar value of City fees waived or rent waived under CoB In-Kind Contributions.


Budget Contact (Name, email, phone):

CSBG

Revenue: City of Berkeley CDBGESG

Budget Form B: Overall PROGRAM/PROJECT Budget

Other Local Government

General Funds

Dollar Value of City of Berkeley In-Kind Contributions*Other City Funds, Please Specify Dept./Source:

Subtotal COB

Federal

CountyState

Revenue: Other Sources** (List each source on a separate line)

* Please include explanation in the Budget Narrative. Do not include this amount in subtotal COB Funding.

Percent Other PublicPercent Private

Salaries/Benefits

The cells below are calculated automatically and indicate the amount of resources City funding leverages.

Percent CoB

TOTAL EXPENDITURE (Proposed should =grand total on next page Column D)

Operating Expenses / Rehab ExpendituresFixed Assets

Patient/Participation FeesPrivate Foundations/Corporations

Subtotal Other Public

Other Private Funds (including Agency contributions)

GRAND TOTAL REVENUE

Expenditures

Subtotal Private

Budget Page 2 of 4

ATTACHMENT E

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City of Berkeley RFP: FY2010-2011 DEADLINE: December 1, 2008, 5 p.m.

Budget Form C: Program Budget Expenditure DetailAgency Name:

Column A: CURRENT

CoB Funding 7/1/09 - 6/30/10

Column B: CURRENT

Total Program Budget

7/1/09 - 6/30/10

Column C: PROPOSED

CoB Funding 7/1/10 - 6/30/11

Column D: PROPOSED

Total Program Budget

7/1/10 - 6/30/11

Example: Outreach Worker 0.5 FTE FTE%

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

0.00 $0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

Enter line items of all services, supplies, rehab costs, etc.below. Example #1: Office Supplies Example #2: Electrical Upgrades

$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0$0 $0 $0 $0

$0 $0 $0 $0


Program Name:

Directions for completing your line-item budget request: All agency budgets must be in Excel format and must be consistent and accurate to be considered complete. Complete one sheet for each program. Enter individual line-items for all personnel and operating costs. Indicate the current budget amount from City of Berkeley funding only in Column A, and the total program budget for the current fiscal year in Column B. Indicate the proposed budget amount from the City of Berkeley funding only for the next fiscal year in Column C, and the total program budget from all sources for the next fiscal year in Column D. Please explain any variations from year to year in revenues or expenditures in the Budget Narrative.


Total FTE

PersonnelList all positions involved in the entire program, whether funded by CoB or not. Enter position titles and Full Time Equivalent (FTE). Do not lump positions into more than 1 FTE. List each position separately.

Operating Costs, Equipment, Cost of Rehabilitation

Benefits & TaxesSUBTOTAL

GRAND TOTAL EXPENDITURES

You must include the following line items for

Contingency (@ 15%)PermitsCity Fees

SUBTOTAL

Community Facilities Improvement Projects: Contractor's Estimate of Costs

Budget Page 3 of 4

ATTACHMENT E

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Line Item Description

Explanation of Variance from Prior

Year:

EXAMPLE: Personnel: Program Manager (Staff Member Name)

EXAMPLE: The Program manager is reponsible for planning and coordinating the implementation of this project. Her duties include scheduling instruction, recruitment of children, liaison with the school, and taking attendance. The base salary for this position is $45,000, and 25% of her time will be spent on this project for a total cost of $11,250. Last year this position was budgeted at 15%. The reason for the increase is due to a loss of other personnel that requires that this position spend more time on the project.

Personnel:Personnel:Personnel:Fringe Benefits & Rate:Office Supplies:Rent:Indirect Costs:Consultants:Subcontracts:Etc.

Explain City of Berkeley or Other in-kind contributions:

If any other funding source supports this project, explain fully all sources and amounts, and explain what these funding sources pay for:

Is the agency current in payment of all taxes and fees? If not, describe the issue here:

Instructions: Add a detailed description of each line item. For personnel, include job duties, total base salary for the position, percentage of time to be spent on the project, and total cost of the salary. Delete rows/line item categories as needed. Explain any variations in expenditures from the previous year.

City of Berkeley ApplicationJuly 1, 2010 - June 30, 2011

Budget Narrative

Explain any variations in revenues over 10% between your proposed budget and this fiscal year:

Budget Page 4 of 4

ATTACHMENT E

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Supplemental Questionnaire – PY10 Page 1 of 5

SUPPLEMENTAL QUESTIONNAIRE This supplemental Questionnaire is required for those agencies applying for funding for:

1) Economic Development Projects 2) Community Facilities Rehabilitation; and 3) Housing Development/Rehabilitation1

Complete only the section that pertains to your application. If you have questions, please contact Kristen Lee at (510) 981-5427. NB: Please note that any construction work funded with CDBG, exceeding $2,000 (and for housing projects, entailing the rehabilitation of more than 7 units) are subject to the Davis-Bacon Act, which includes the requirement of payment of federal prevailing wages to employees. These wages must be included in the bid documentation you submit with this proposal. SECTION 1: ECONOMIC DEVELOPMENT PROJECTS Projects which involve commercial development/rehabilitation or projects providing technical assistance to businesses are required to submit supplemental information which provides: 1) narrative description of the site to be developed, 2) number and type of jobs to be created, 3) businesses to be assisted, 4) displacement mitigation, and 5) applicant’s management experience.

If you plan to propose a project in the “economic development” category, please consult with staff prior to writing the proposal since federal eligibility and other program requirements are complex and restrictive. To be eligible for CDBG funding, the business must be a for-profit corporation and create jobs for low-income Berkeley residents. You are required to submit a three-year business plan. This is intended to enable more realistic project evaluation and to increase the success of funded projects.

1 Use this form for housing development and rehab for specific projects. Ongoing Housing Rehab programs should not use this form but instead fill out Section B of the main application. The Housing Advisory Commission will likely refer all housing development proposals to fund hard costs and costs related to the acquisition of a property to the Housing Trust Fund process for review.

ATTACHMENT E

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SECTION 2: COMMUNITY FACILITIES IMPROVEMENTS PROJECTS

1. Project Title: ___________________________________________________________ 2. Project Address: ________________________________________________________ 3. Project Manager*: ________________________________________________________ * you must attach Project Manager’s resume to this application. 4. Contact Phone/Email: ____________________________________________________ 5. Describe the services provided at this facility and the community need for these services.

6. Describe your hours of operation and staffing levels.

7. Do you have a current City of Berkeley-funded community facilities improvement project

underway? Yes No If yes, is the project on schedule? Yes No Explain any delays:

8. Describe permits required for the work and indicate when they will be applied for.

9. Describe the geographic service area of the facility AND the number and percent of low-

and moderate-income persons living in the service area OR the number and percent of low- and moderate-income persons served by the facility you plan to rehabilitate.

10. Explain what form of site control your agency has over the property (leases must be for at

least 5 years). Include copy of title (lease) in this application. If your agency does not currently have site control, discuss how and when site control will be obtained.

11. Will there be a need for relocation? Yes No

If yes, describe your relocation plan including the number of total people to be relocated, whether these are owners or renters, the income levels of the displaced, their demographics, and the method for relocation.

Name of on-site representative responsible for relocation: ___________________ 12. Describe how your agency will outreach to Minority- and Women-Owned Businesses in

the contracting process.

13. Describe in detail your plan for assessing lead based paint.

14. Briefly describe any involvement sponsor has had in developing, designing, sponsoring and/or managing other similar projects.

15. Projects may be awarded less than the amount originally requested. Highlight how

reduced funding would affect the scope of the project.

ATTACHMENT E

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16. APPLICATIONS MUST INCLUDE THE FOLLOWING TO BE ACCEPTED:

a. Submit a detailed description of the scope of work to be undertaken (i.e. the

description you used to solicit bids from contractors) b. All construction projects must submit three (3) bids with their application for any

work that will be undertaken. All bids must cover the full scope of work, include all permit and other City of Berkeley fees, and be no more than 90 days old.

c. Architectural floor plans and specifications. d. Two sets of color photographs of project location along with photos of interior areas

to be modified. e. An overall project time-line. f. Evidence of site control.

ATTACHMENT E

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SECTION 3: HOUSING DEVELOPMENT/REHABILITATION PROJECTS

1. Project Title: ___________________________________________________________ 2. Project Address: ________________________________________________________ 3. Project Manager*: ________________________________________________________ * you must attach Project Manager’s resume to this application. 4. Contact Phone/Email: ____________________________________________________

5. Describe permits required for the work and indicate when they will be applied for.

6. Indicate the number of the following:

a. ____ Total number of dwelling units in the project b. ____Expected number of units to be occupied by low- and moderate-income

persons after completion c. ____ Number of years of affordability d. ____Number of units to be subsidized with Project Based Rental Assistance

(federal, state or local) e. ____ Number of units specifically designated for persons with HIV/AIDS

____ of those, number specified for the chronically homeless f. ____ Number of units specifically designated for the homeless population ____ of those, number specifically designated for the chronically homeless

7. Explain what form of site control your agency has over the property (leases must be for at

least 5 years). Include copy of title (lease) in this application. If your agency does not currently have site control, discuss how and when site control will be obtained.

8. Will there be a need for relocation? Describe your relocation plan including the number

of total people to be relocated, whether these are owners or renters, the income levels of the displaced, their demographics, and the method for relocation.

9. Is the scope of work for the project, wholly or partially, a response to Health and Safety

concerns or code violations? If so, describe the specific concerns being addressed by this project.

10. How will tenant concerns during the project be handled and who will be on site to make

sure that the plans for handling tenant concerns are carried out? Name of On-Site Representative: ________________________

11. Describe how your agency will outreach to local Berkeley Minority- and Women-Owned

Businesses in the contracting process.

12. Describe in detail your plan for assessing lead based paint, if applicable.

ATTACHMENT E

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13. Describe the supportive services, if any, which will be provided to tenants at this site.

14. Describe in detail your plan for community involvement in the development of the

project.

15. Briefly describe any involvement sponsor has had in developing, designing, sponsoring and/or managing other similar projects.

If you are applying for CHDO Operating funding, please answer questions 16 and 17.

16. What supportive services will be provided to tenants? a. How will tenants be notified of available services? b. How will you determine appropriate services for the tenant population? c. How will you evaluate the success of the services provided? d. Identify those services that are provided by the City of Berkeley at no cost, or are

available through the City of Berkeley.

17. Vacancy Rates: a. What was the vacancy rate for this project in FY2008? b. What is the vacancy rate for this project to date in FY2009? c. What is the projected vacancy rate for this project after work is complete in

FY2010? d. Describe reasons for any variations from the overall vacancy rate in Berkeley: e. Describe reasons for any variation from year to year.

18. APPLICATIONS MUST INCLUDE THE FOLLOWING TO BE ACCEPTED:

a. Submit a detailed description of the scope of work to be undertaken (i.e. the

description you used to solicit bids from contractors) b. All construction projects must submit three (3) bids with their application for any

work that will be undertaken. All bids must cover the full scope of work, include all permit and other City of Berkeley fees, and be no more than 90 days old.

c. Architectural floor plans and specifications. d. Two sets of color photographs of project location along with photos of interior areas

to be modified. e. An overall project time-line. f. Evidence of site control.

ATTACHMENT E

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Office of the City Manager

2180 Milvia Street, Berkeley, CA 94704 E-Mail: [email protected]

To: All City Boards and Commissions

From: Phil Kamlarz, City Manager

Submitted by: Mary Kay Clunies

Subject: Preparations for Census 2010

INTRODUCTION Every 10 years, the U.S. Census Bureau does a headcount of everyone living in all the 50 states, Washington D.C., Puerto Rico and the Island Areas. The next census occurs in 2010, and getting an accurate picture of our community is vitally important to the City. In Fiscal Year 2010 alone, more than $4.6 million in federal aid will flow through the City of Berkeley and into our community. Schools depend on populationpolitical boundaries from the City to Congress are also census In light of the census’ importance to the City and the community, work has begun to encourage a high rate of return for Census Bureau has identified as In order to get a more accurate counCensus Bureau, Alameda County, the University of California Berkeley, and many local organizations and service agencies.

1. Increase awareness of the importance of the censusand neighborhoods by working with community leaders and organizations

2. Provide logistical support to the Census Bureau, especially for the count of those in group quarters such as dorms, homeless shelters, and assisted

3. Increase the response rate of Berkeley residents, thereby gaining a more accurate picture of our diverse community.

CURRENT SITUATION AND ITS EFFECTS Berkeley’s response rate for the 2000 census was 70 percent. County cities had lower response percent). The low response rate since insufficient and inaccurate datafunding, emergency preparedness

To increase our response rate and the quality of census dataother local government agencies Complete Count Committee. Ecommunities (such as students, immigrants, minority groups and homelessare more likely to fill out census forms when they hear from their own leaders and

Street, Berkeley, CA 94704 � Tel: (510) 981-7000 � TDD: (510) 981-6903 � Fax: (510) [email protected] Website: http://www.CityofBerkeley.info/Manager

All City Boards and Commissions

City Manager

Mary Kay Clunies-Ross, City Manager’s Office

Preparations for Census 2010

years, the U.S. Census Bureau does a headcount of everyone living in all the 50 states, Washington D.C., Puerto Rico and the Island Areas. The next census occurs in 2010, and getting an accurate picture of our community is vitally important to the City.

In Fiscal Year 2010 alone, more than $4.6 million in federal aid will flow through the City of Berkeley and into our community. Schools depend on population-based funding, and political boundaries from the City to Congress are also census-based.

of the census’ importance to the City and the community, work has begun to return for census forms, with a special focus on what the

Census Bureau has identified as “Hard To Count” communities.

accurate count, the City of Berkeley is working with the U.S. Census Bureau, Alameda County, the University of California Berkeley, and many local organizations and service agencies. The goals are to:

Increase awareness of the importance of the census in all Berkeley cby working with community leaders and organizations

Provide logistical support to the Census Bureau, especially for the count of those in group quarters such as dorms, homeless shelters, and assisted

e the response rate of Berkeley residents, thereby gaining a more accurate picture of our diverse community.

D ITS EFFECTS

Berkeley’s response rate for the 2000 census was 70 percent. Only two Alameda had lower response rates: Oakland (65 percent return) and Emeryville (59

rate had an impact on City residents in a variety of wayssince insufficient and inaccurate data has the potential to impact state and

emergency preparedness, City planning, and health and human services

increase our response rate and the quality of census data, the City is workingother local government agencies and has formed a community-based team, known as a Complete Count Committee. Extensive research has shown that “Hard To Count” communities (such as students, immigrants, minority groups and homelessare more likely to fill out census forms when they hear from their own leaders and

� Fax: (510) 981-7099 yofBerkeley.info/Manager

years, the U.S. Census Bureau does a headcount of everyone living in all the 50 states, Washington D.C., Puerto Rico and the Island Areas. The next census occurs in 2010, and getting an accurate picture of our community is vitally important to the City.

In Fiscal Year 2010 alone, more than $4.6 million in federal aid will flow through the City based funding, and

of the census’ importance to the City and the community, work has begun to , with a special focus on what the

with the U.S. Census Bureau, Alameda County, the University of California Berkeley, and many local

in all Berkeley communities by working with community leaders and organizations;

Provide logistical support to the Census Bureau, especially for the count of those in group quarters such as dorms, homeless shelters, and assisted-living facilities;

e the response rate of Berkeley residents, thereby gaining a more

Alameda rates: Oakland (65 percent return) and Emeryville (59

City residents in a variety of ways, state and federal

health and human services.

is working with based team, known as a

research has shown that “Hard To Count” communities (such as students, immigrants, minority groups and homeless residents) are more likely to fill out census forms when they hear from their own leaders and

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Preparation for Census 2010 INFORMATION CALENDAR Error! No text of specified style in document.

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organizations. City staff is working with those organizations to identify barriers to census response, and strategies to overcome those barriers. The City is also working with students and administrators at the University of California Berkeley to increase census awareness and ensure an accurate count of on-campus residents.

BACKGROUND More than $300 billion in federal funding is distributed every year, based on census population data. Funding comes to Berkeley in a variety of ways:

• Every year, millions of dollars in federal aid flows into and through the City of Berkeley in the form of affordable housing support, Community Development Block Grants, road construction funds, and emergency food and shelter grants;

• An accurate picture of the population is essential to many City services, including city planning, emergency preparedness, and public health services;

• Schools depend on federal money that is distributed on formulas based on population, including Title 1 funding and special education funding; and

• The information we gather from the census is used to draw fair political boundaries and to guarantee fair representation in Congress.

The U.S. Census Bureau is launching an intensive campaign to encourage all residents to fill out their census forms when they arrive in the mail in March 2010. Census forms that are mailed in provide more accurate data than is received when a census-taker must go out to residents. However, census staff will be in neighborhoods across the country from approximately May-August of 2010 to gather information from residents who have not yet returned their forms. Different than the Census in 2000, all residents will get a “short form,” which consists of 7-10 questions about each person’s name, sex, age, date of birth, race, ethnicity, relationship and housing tenure (how long they’ve lived at that address). It does not ask for citizenship status. To improve the rate of return further, questionnaires will be available in multiple languages. Individual answers to the census form are strictly confidential. It is illegal for the Census Bureau, or any of its employees, to share personal information with any other government agency. Census workers must pass security and employment reference checks and are subject to a $250,000 fine and/or a 5-year prison term for sharing any information that could identify a respondent or household. For more information about the City’s efforts, go to www.CityofBerkeley.info/census. CONTACT PERSON Joe Lee, Census Coordinator, (510) 981-7028 Attachments:

1. Census 2010 Form (page 1) 2. Census-Dependent Funding for the City of Berkeley

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2010 CENSUS

CENSUS-DEPENDENT FUNDING FOR THE CITY OF BERKELEY

Every year, the federal government uses census data to distribute $300 billion dollars in funding for a variety of programs, including social and health services, roads and transportation, and education. Census results are also used by states, counties and other agencies to distribute funds according to where the need is the greatest. This fact sheet contains examples of some of the census-dependent funding that the City of Berkeley receives. Some of the grants, such as Community Development Block Grants (CDBG) go directly to community agencies, while other grants fund City programs such as those in Public Health.

Aid for Housing and Community Agencies For the fiscal year that begins July 1, 2009, Berkeley will receive about $4.6 million for housing and community agencies—and that’s just in one year.

• HOME funds will provide $1.2 million for rehabilitation or construction of affordable housing;

• CDBG funds will provide $3.2 million for housing, facilities improvements, and community services; and

• Emergency food and shelter grants (ESG) will provide about $143,000 for shelter, homeless services, homeless facilities rehab and homelessness prevention.

Road Construction and Transportation

The Public Works Department receives population-based grants for street and storm drain improvements, transportation-related projects, and recycling programs. These grants don’t necessarily pay for a whole project, but they are an important part of the funding picture.

• Millions of dollars for street and storm drain improvements that reduce flooding and make our streets cleaner and safer;

• Transportation projects that reduce air pollution, such as grants for bike parking and Bike Boulevard signs; the Construction of the Bicycle/Pedestrian Bridge over I-80 and the Bike Boulevard extension through West Berkeley; the City’s annual the Bicycle/Pedestrian Safety Education Program; and The development of the City's Bicycle and Pedestrian Plans.

• The Solid Waste and Recycling Division also receives population-based grants. For example, county grants totaling $1.2 million since 1995 have helped pay for recycling public education and outreach, carts and bins, and construction materials while state grants have provided about $420,000 since 1995 for school assemblies, litter/recycling cans for parks, and recycling carts and bins.

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Public Safety

A variety of public safety grants are also distributed based on population. For example:

• The State Supplemental Law Enforcement Services Fund (aka Citizens Options for Public Safety, or COPS) provides every California city at least $100,000 and often more, based on population. In recent years, Berkeley has received as much as $205,000. The funds from this grant are used for “front-line municipal police services,” including community crime prevention and juvenile justice programs. The Police Department funds a juvenile bureau counselor and police aides from these funds.

• JAG (Justice Administration Grant) is a federal program based on population and crime rate. Berkeley’s last three grant allocations have been $67,366, $18,746, and $69,374. The funds from this source pay police officer overtime for directed patrol, party patrol, and other violence suppression efforts.

• The JAG - Recovery Act grant, which is distributed through Alameda County, for this year is $285,168. The JAG Recovery Act funds will continue to cover overtime costs for employees assigned to crime and violence suppression activities, as well as the costs for training, equipment and other technologies associated with criminal investigations.

Public Health

Census data help us understand our community’s health and how to improve it. Census information is used to study illness and disease so that we can find the right ways to help residents live healthy lives. Having an accurate picture of the community also helps us see how different segments of the population have different health problems. With this information, we can work to make sure that everyone in Berkeley has the same opportunity to live a long, healthy life. As a local health jurisdiction, the Public Health Division’s state and federal funding is all dependent on census data. Here are Public Health’s four main program areas:

• Chronic Disease Prevention, which addresses conditions such as high blood pressure, heart disease and asthma;

• Youth Development, which includes programs such as the Vera Casey Teen Parenting Program and the health clinics at B-Tech and Berkeley High School;

• Maternal and Child Health, which includes services to ensure healthy pregnancies and other assistance for low-income, pregnant women and low-income children under the age of five

• Public Health Preparedness and Communicable Disease Control, which works on community response to communicable diseases and personal preparedness for a variety of diseases, including HIV/AIDS and pandemic flu.

This fact sheet and more is available online at www.CityofBerkeley.info/census. If you cannot access this web page, please contact Joe Lee at [email protected] or 981-7028.

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