agenda 2 approve minutes of the 3/4/2019 executive board ......valley regional transit annual report...

Table of Contents

Agenda 2Approve minutes of the 3/4/2019 Executive Board Meeting

MINUTES - Executive Board Meeting 3/4/2019 4ACTION: FY2020 Budget Development - Local RevenueRequests

MEMO- FY20 budget - local revenues 7Table 1 - Appropriation Graph 8Table 2 - Revenue and Expense Trends 9

ACTION: Operating Cash Balance Report first Quarter FY2019MEMO-Operating Cash Balance Report-FY2019 Qtr 1 13Operating Cash Balance Analysis 14

ACTION: FY2019 First Quarter Budget ReportFY2019 1st QTR Budget Report 15FY2019 1st Quarter Budget Variance Comments 16

INFORMATION: FY2020 Capital Project BudgetMemo - FY2020 Capital projects 20Table 1 - new projects 23

INFORMATION: Fare Simplification and Pass ProgramsMEMO - Fare Simplification and Pass Program Update 24

INFORMATION: Public Transportation Safety PlanMEMO - Public Transportation Safety Plan 26

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700 NE 2nd Street, Suite 100 • Meridian, ID 83642 • p: 208.846.8547 • f: 208.846.8564 • 1.855.345.7433

Executive Board Meeting Agenda Monday, April 01, 2019

11:00 AM VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

I. CALLING OF THE ROLL

II. AGENDA ADDITIONS/CHANGES-

III. PUBLIC COMMENTS (Comments will be limited to no more than three (3) minutes.)

IV. CONSENT AGENDA Items on the Consent Agenda are Action Items and will be enacted by one motion. There will be no separate discussion on these items unless an Executive Board Member requests the item be removed from the Consent Agenda and placed under Action Items.

A. Approve minutes of the 3/4/2019 Executive Board Meeting Ө

V. FINANCE COMMITTEE A. ACTION: FY2020 Budget Development - Local Revenue Requests Ө

Pages 7-12 Rhonda Jalbert Staff will present the status of the FY2020 Budget and the local revenue requests. (PowerPoint)

B. ACTION: Operating Cash Balance Report first Quarter FY2019 Ө

Pages 13-15 Jason Jedry Staff will present the operating cash balance report to the Executive Board for discussion and requested approval. C. ACTION: FY2019 First Quarter Budget Report Ө Pages 16-19 Jason Jedry

and Kelli Badesheim Staff will present for review and consideration, the FY2019 budget variance report. D. INFORMATION: FY2020 Capital Project Budget Ө Pages 20-23 Stephen Hunt Staff determined the additional capital needs to meet ValleyConnect 2.0. Staff will present findings and recommendations from the TAM process and ValleyConnect 2.0 enhancements to aid in making decisions on capital priorities and addressing deferred maintenance as well as system enhancements. (PowerPoint)

VI. EXECUTIVE BOARD - ACTION ITEMS

A. INFORMATION: Fare Simplification and Pass Programs Ө Pages 24-25 Stephen Hunt

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Staff will present findings and seek input from the Executive Board on the most equitable way to adjust fares for consideration in the development of the FY2020 budget. (PowerPoint)

B. INFORMATION: Public Transportation Safety Plan Ө Pages 26-29 Leslie Pedrosa The Federal Transit Administration has published the Public Transportation Agency Safety Plan Final Rule, which requires certain operators of public transportation systems that receive federal funds under 49 U.S.C.§ 5307 to develop a safety plan.

VII. EXECUTIVE SESSION The Executive Board may convene into Executive Session at this time Pursuant to Idaho Code 74-206, identifying one or more of the specific paragraphs (a) through (j).

An action by the Executive Board may follow the Executive Session.

VIII. ADJOURNMENT

Ө = Attachment Agenda order is subject to change. NEXT VRT EXECUTIVE BOARD MEETING: Monday, May 6, 2019 11:00 a.m. VRT Board Room 700 NE 2nd Street Meridian, ID 83642

Mission Statement: Valley Regional Transit’s mission is to leverage, develop, provide, and manage transportation resources and to coordinate the effective and efficient delivery of comprehensive transportation choices to the region’s citizens. (ValleyConnect 2.0 Plan approved 04/02/18)

Arrangements for auxiliary aids and services necessary for effective communication for qualified persons with disabilities or language assistance requests need to be made as soon as possible, but no later than three working days before the scheduled meeting. Please contact Mark Carnopis, Community Relations Manager at 258-2702 if an auxiliary aid is needed.

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Executive Board Meeting Minutes

Monday, March 04, 2019 11:00 a.m.

VRT Board Room – 700 NE 2nd Street – Meridian, Idaho

MEMBERS ATTENDING MEMBERS ABSENT OTHERS PRESENT Dave Bieter – City of Boise Luke Cavener – City of Meridian Kelli Badesheim – VRT Elaine Clegg – City of Boise Corey Cook – BSU Mark Carnopis – VRT John Evans – City of Garden City Garret Nancolas – City of Caldwell Paula Cromie – VRT Kent Goldthorpe – ACHD Darin Taylor – City of Middleton Tom Dale – Canyon County Commission Debbie Kling – City of Nampa Jodi Daugherty – Eide Bailly David Lincoln – ACHD Gregg Eisenberg – First Transit Maureen Gresham – Commuteride Rachel Hankkala – COMPASS Jim Hansen – Dist. #1 ACHD Ryan Head – ACHD Stephen Hunt – VRT Rhonda Jalbert – VRT Jason Jedry – VRT Kelly Jokovac – VRT Leslie Pedrosa – VRT Rocky Perkins – ATU 398 Ken Pidjeon – Citizen Obed Saenz – VRT Coreen Smith – VRT

CALLING OF THE ROLL Chairman, Tom Dale called the meeting to order at 11:03a.m., with a quorum present. AGENDA ADDITIONS/CHANGES The agenda was accepted with no changes. PUBLIC COMMENTS Ken Pidjeon questioned the fare-box ratio recovery and revenues/ridership information provided in the meeting packet. CONSENT AGENDA David Lincoln made a motion to approve the Consent Agenda, which consisted of approving the minutes of the 2/4/2019 Executive Board meeting. The motion was seconded and was passed unanimously.

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FINANCE COMMITTEE FY2018 Audit Jodi Daugherty, from Eide Bailly, presented the Fiscal Year 2018 audit and noted an updated opinion letter will be sent to replace the one in the meeting packet. Following discussion, the Executive Board decided to wait to make any decision on the audit until it is presented to the Board of Directors in April. Full backup material will be included in the April Board packet.

FY2020 Capital Project Budget Rhonda Jalbert presented the Transit Asset Management (TAM) scoring process for FY2019. The scores are used to form the regional capital budget for FY2020. She presented findings and recommendations from the scoring process to assist the VRT Executive Board in making decisions on capital priorities and addressing deferred maintenance, as well as system enhancements. EXECUTIVE BOARD – ACTION ITEM Proposed Agenda for the April 1, 2019 Board of Directors Meeting The Executive Board discussed the proposed agenda items included in the packet for inclusion in the April 1, 2019 Board of Directors Meeting. Debbie Kling made a motion to approve the proposed agenda; the motion was seconded and was passed unanimously.

EXECUTIVE BOARD - INFORMATION ITEMS Valley Regional Transit Annual Report - Fiscal Year 2018 Stephen Hunt reviewed and provided information on the Valley Regional Transit Annual Report. Following discussion, Debbie Kling requested more detailed information be included in the packet for the April Executive Board meeting.

Fare Simplification and Pass Program Update Stephen Hunt presented information fare review and the potential need for fare increase. He addressed questions and concerns raised by Ken Pidjeon during public comments. The Executive Board provided input and requested staff to look at further data and consider the possibility of being able to ride the bus at no cost.

FY2019 Procurement Calendar The most current Procurement Calendar was included in the packet for information.

Department/Staff Reports The most current department/staff reports were included in the packet for information. EXECUTIVE SESSION - None

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ADJOURNMENT The meeting was adjourned at 2:04pm.

NEXT VRT EXECUTIVE BOARD MEETING: Monday, April 1, 2019 11:00 a.m. VRT Board Room 700 NE 2nd Street Meridian, ID 83642

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TOPIC: FY2020 Budget Development - Local Revenue Requests DATE: March 18, 2019 Summary: Staff is developing Valley Regional Transit’s FY2020 Budget. The development of expense budgets was initiated by program managers in February. The local revenue parameters need to be established in order to submit local assessment and service contribution estimates to local governments and special members. Based upon the estimated local revenues, that information will be provided to local governments and special members in April. Staff then meets with staff and governing bodies through April and May while they are developing their own budgets. Staff will continue to monitor developments on revenue and expenditure trends, as well as input from local jurisdictions on local revenues while budgets are being developed. Staff completed an analysis in FY2018. One of the findings of that analysis is the local contributions have not kept up with expenses in administration or maintenance of facilities and infrastructure. In order to plan the FY2020 Budget, staff is recommending a 4.0% increase be considered for local revenues - both for member assessments and service contributions. For assessments, the 4.0% increase for FY2020 is $0.4301 per capita. The service contribution request in this proposal is 4 percent above the amount requested in the FY2019 budget. This is the second year VRT will be requesting a 4 percent increase rather than the typical trend of 2.5 percent. Graphs outlining historical Federal grant revenues by formula funding are shown in Table 1. Table 2 shows the trends of Revenues and Expenses by Fiscal Years FY16 – FY19 and the percent change from fiscal year to fiscal year. This information reflects the stagnant nature of federal formula grants and the increase in expenses which therefore requires additional local revenues or the cutting of service. Staff Recommendation/Request: Staff is requesting authority to proceed with a 4.0% increase in member assessments and service contributions for budget development and to refine the budget as input from members is received. Implication (policy and/or financial): The revenue estimates will form the basis of the FY2020 budget. The FY2020 Budget will be presented to the VRT Board of Directors in August 2019. More Information: Rhonda Jalbert, Development Director, 258-2707, [email protected] Attachments Table 1 - Federal Appropriations Graph Table 2 - Divisional Revenue and Expenses by Fiscal Year

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mailto:[email protected]

Table 1 - Federal Appropriations Graph

FY2016 FY2017 FY2018 FY2019

Boise 5307 LU 3,293 3,293 3,432 4,610

Nampa 5307 SU 2,405 2,450 2,512 2,555

Boise 5310 LU 269 273 286 299

Nampa 5310 SU 226 253 240 245

Boise 5339 LU 315 317 439 555

Nampa 5339 SU 232 232 324 297

-

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000

Fun

din

g sh

ow

n in

$1

00

0

Fiscal Year Federal Funding

Formula Grant Funding

8

Table 2 - VRT Regional Revenue Expense Trends by Division

Operational Area/Year 2016 2017% Chg FY16 to

FY 172018

% Chg

FY17 to FY

18

2019 Amended

Budget

% Chg FY18 to

FY 19

Total Operating Revenues 1,133,283$ 1,408,106$ 24.25% 1,101,869$ -21.75% 2,293,697$ 108.16%

Auxillary Revenue -$ -$ -$ 562,077$

Directly Generated Funds -$ -$ -$ -$

Federal Assistance - Operating/Administration -$ -$ -$ 332,113$

Local Assistance - Operating/Administration 1,133,445$ 1,411,173$ 24.50% 1,070,844$ -24.12% 1,399,507$ 30.69%

Non-Transportation Revenue (161)$ (3,067)$ 1802.95% 31,025$ -1111.51% -$

Total Expenses 1,297,150$ 1,530,543$ 17.99% 1,455,164$ -4.92% 2,245,355$ 54.30%

Casualty and Liability 35,081$ 16,551$ -52.82% 11,819$ -28.59% 31,182$ 163.82%

Fringe Benefits 355,448$ 408,310$ 14.87% 345,418$ -15.40% 562,313$ 62.79%

Interest 367$ -$ -100.00% 306$ 400$ 30.72%

Leases and Rentals 7,797$ 5,533$ -29.03% 6,121$ 10.62% 13,955$ 127.99%

Materials and Supplies 10,194$ 11,977$ 17.49% 8,240$ -31.20% 22,855$ 177.35%

Miscellaneous 248,347$ 396,893$ 59.81% 458,822$ 15.60% 144,539$ -68.50%

Professional Services 148,843$ 226,750$ 52.34% 101,464$ -55.25% 572,328$ 464.07%

Utilities 55,903$ 58,228$ 4.16% 62,671$ 7.63% 93,605$ 49.36%

Wages and Salaries 435,171$ 406,300$ -6.63% 460,303$ 13.29% 804,178$ 74.71%

(163,867)$ (122,437)$ (353,296)$ 48,342$ -113.68%

Total Operating Revenues 261,150$ 267,658$ 2.49% 293,112$ 9.51% 337,355$ 15.09%

Directly Generated Funds 63,305$ 63,564$ 0.41% 87,306$ 37.35% -$

Federal Assistance - Operating/Administration 2,372$ -$ -100.00% -$ -$

Local Assistance - Operating/Administration 195,273$ 204,094$ 4.52% 205,807$ 0.84% 337,355$ 63.92%

Non-Transportation Revenue 200$ -$ -100.00% -$ -$

Total Expenses 261,088$ 272,632$ 4.42% 293,112$ 7.51% 337,355$ 15.09%

Casualty and Liability 5,000$ 5,000$ 0.00% 5,000$ 0.00% 5,250$ 5.00%

Fringe Benefits 40,615$ 40,773$ 0.39% 62,107$ 52.32% 65,778$ 5.91%

Leases and Rentals 14,925$ 29,100$ 94.97% 29,638$ 1.85% 35,000$ 18.09%

Materials and Supplies 10,815$ 15,667$ 44.86% 26,369$ 68.31% 14,800$ -43.87%

Miscellaneous 8,356$ 8,577$ 2.65% 11,238$ 31.02% 12,000$ 6.78%

Professional Services 82,827$ 74,130$ -10.50% 28,996$ -60.88% 73,562$ 153.69%

Utilities 3,762$ 2,698$ -28.29% 2,498$ -7.40% 3,000$ 20.08%

Wages and Salaries 94,789$ 96,688$ 2.00% 127,266$ 31.63% 127,966$ 0.55%

61$ (4,974)$ -$ -$

Total Operating Revenues 1,793,681$ 2,286,685$ 27.49% 2,409,273$ 5.36% 3,299,833$ 36.96%

Directly Generated Funds 23,532$ 26,475$ 12.51% 15,517$ -41.39% 27,798$ 79.15%

Federal Assistance - Operating/Administration 1,543,014$ 1,757,263$ 13.89% 1,773,571$ 0.93% 2,495,869$ 40.73%


Non-Transportation Revenue -$ -$ -$ -$

Total Expenses 1,793,253$ 2,291,924$ 27.81% 2,269,705$ -0.97% 3,299,833$ 45.39%

Casualty and Liability (388)$ 63,110$ -16365.51% 51,161$ -18.93% 57,676$ 12.74%

Fringe Benefits 248,022$ 175,819$ -29.11% 224,164$ 27.50% 228,542$ 1.95%

Interest -$ -$ -$ -$


Materials and Supplies 68,549$ 69,572$ 1.49% 74,433$ 6.99% 92,335$ 24.05%

Miscellaneous 4,865$ 53,178$ 993.06% 16,222$ -69.50% 236,799$ 1359.75%

Professional Services 456,481$ 587,922$ 28.79% 483,630$ -17.74% 551,975$ 14.13%

Purchased Transportation 604,307$ 897,665$ 48.54% 1,072,047$ 19.43% 1,746,969$ 62.96%

Utilities 2,826$ 3,287$ 16.31% 1,406$ -57.23% 2,540$ 80.67%

Wages and Salaries 404,443$ 435,277$ 7.62% 340,072$ -21.87% 374,997$ 10.27%

428$ (5,239)$ 139,569$ -$

VRT Regional Revenue & Expense Trends By Division

Division 10 - Regional Overhead

Division 12 - Boise Bike Share

Division 20 - Information Support, Regional Operations & Technology

P:\Regional Budget Review\FY2020\Revenue and Expense Trends\Trends DraftPage 1 of 4 3/19/2019

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FY 172018

% Chg

FY17 to FY

18

2019 Amended

Budget

% Chg FY18 to

FY 19



Auxillary Revenue -$ -$ -$ 90,000$


Federal Assistance - Operating/Administration 1,293,652$ 1,403,866$ 8.52% 1,426,113$ 1.58% 1,467,429$ 2.90%

Local Assistance - Operating/Administration 4,536,789$ 4,601,577$ 1.43% 4,375,650$ -4.91% 5,091,475$ 16.36%

Non-Transportation Revenue 185,232$ 170,097$ -8.17% 192,249$ 13.02% -$

Total Expenses 6,507,183$ 6,853,339$ 5.32% 6,856,190$ 0.04% 7,398,904$ 7.92%


Fringe Benefits 2,368,976$ 2,380,626$ 0.49% 2,388,679$ 0.34% 2,601,565$ 8.91%



Materials and Supplies 654,938$ 730,359$ 11.52% 704,913$ -3.48% 762,300$ 8.14%

Miscellaneous 46,224$ 58,850$ 27.31% 73,950$ 25.66% 85,300$ 15.35%

Professional Services 342,116$ 411,499$ 20.28% 462,630$ 12.43% 512,445$ 10.77%

Purchased Transportation -$ -$ -$ -$

Utilities 94,389$ 129,650$ 37.36% 114,394$ -11.77% 123,900$ 8.31%

Wages and Salaries 2,536,100$ 2,794,356$ 10.18% 2,784,851$ -0.34% 2,949,532$ 5.91%

137,207$ 4,534$ (243,250)$ -$

Total Operating Revenues 1,531,001$ 1,633,112$ 6.67% 1,693,783$ 3.72% 1,591,284$ -6.05%


Federal Assistance - Operating/Administration 933,886$ 565,456$ -39.45% 634,619$ 12.23% 870,920$ 37.24%

Local Assistance - Operating/Administration 509,520$ 979,291$ 92.20% 972,153$ -0.73% 626,682$ -35.54%

Non-Transportation Revenue 260$ (855)$ -428.74% (1,643)$ 92.18% -$

Total Expenses 1,500,180$ 1,612,017$ 7.45% 1,686,686$ 4.63% 1,591,284$ -5.66%


Fringe Benefits 532,107$ 582,443$ 9.46% 622,420$ 6.86% 606,170$ -2.61%


Leases and Rentals 10,335$ 12,925$ 25.06% 20,464$ 58.33% 20,344$ -0.59%

Materials and Supplies 154,504$ 139,786$ -9.53% 175,566$ 25.60% 153,900$ -12.34%

Miscellaneous 7,032$ 10,657$ 51.55% 12,583$ 18.07% 8,500$ -32.45%

Professional Services 61,833$ 79,704$ 28.90% 87,064$ 9.23% 75,720$ -13.03%

Utilities 18,201$ 19,428$ 6.74% 21,413$ 10.22% 14,950$ -30.18%

Wages and Salaries 637,515$ 716,038$ 12.32% 701,364$ -2.05% 665,850$ -5.06%

30,821$ 21,096$ 7,097$ -$

Total Operating Revenues 729,454$ 483,494$ -33.72% 831,654$ 72.01% 900,269$ 8.25%

Directly Generated Funds -$ -$ -$

Federal Assistance - Operating/Administration 540,333$ 417,050$ -22.82% 653,977$ 56.81% 720,215$ 10.13%

Local Assistance - Operating/Administration 189,121$ 66,444$ -64.87% 177,677$ 167.41% 180,054$ 1.34%

Non-Transportation Revenue -$ -$ -$

Total Expenses 737,422$ 449,472$ -39.05% 817,503$ 81.88% 900,270$ 10.12%

Casualty and Liability -$ -$ -$ -$

Fringe Benefits 115,519$ 103,769$ -10.17% 141,199$ 36.07% 195,470$ 38.44%


Leases and Rentals -$ -$ -$ -$

Materials and Supplies -$ 70$ 98$ 40.00% -$

Miscellaneous 2,844$ 9,690$ 240.74% 7,633$ -21.22% 12,470$ 63.36%

Professional Services 312,881$ 67,401$ -78.46% 354,154$ 425.45% 289,280$ -18.32%

Utilities 1,577$ 1,414$ -10.33% 1,343$ -5.07% 4,480$ 233.68%

Wages and Salaries 304,601$ 267,128$ -12.30% 313,075$ 17.20% 398,569$ 27.31%

(7,968)$ 34,022$ 14,152$ (1)$

Division 23 - Regional Planning

Division 21 - Ada County Fixed Line

Division 22 - Ada County Demand Response


10



FY 172018

% Chg

FY17 to FY

18

2019 Amended

Budget

% Chg FY18 to

FY 19


Total Operating Revenues 1,127,401$ 531,914$ -52.82% 757,056$ 42.33% 809,212$ 6.89%

Auxillary Revenue 9,806$ 24,709$ 151.98% 31,553$ 27.70% 33,748$ 6.96%

Directly Generated Funds 46,396$ 40,016$ -13.75% 36,822$ -7.98% 61,764$ 67.74%

Federal Assistance - Operating/Administration 612,112$ 368,278$ -39.83% 400,578$ 8.77% -$ -100.00%

Local Assistance - Operating/Administration 415,687$ 98,911$ -76.21% 288,075$ 191.25% 422,099$ 46.52%

Non-Transportation Revenue 43,401$ -$ -100.00% 28$ 291,601$ 1037996.23%

Total Expenses 697,455$ 741,543$ 6.32% 745,632$ 0.55% 809,212$ 8.53%

Casualty and Liability 61,697$ 56,847$ -7.86% 71,424$ 25.64% 54,450$ -23.77%

Fringe Benefits 46,731$ 69,465$ 48.65% 75,274$ 8.36% 171,936$ 128.41%

Interest -$ -$ -$ 500$

Leases and Rentals 1,320$ 407$ -69.13% -$ -100.00% 2,500$


Miscellaneous 11,290$ 6,415$ -43.18% 3,892$ -39.33% 10,350$ 165.93%

Professional Services 113,869$ 85,124$ -25.24% 81,139$ -4.68% 97,823$ 20.56%

Purchased Transportation -$ -$ -$ -$

Utilities 22,173$ 29,647$ 33.71% 21,765$ -26.59% 27,700$ 27.27%

Wages and Salaries 306,948$ 312,764$ 1.89% 299,617$ -4.20% 338,254$ 12.90%

429,946$ (209,629)$ 11,424$ -$


Directly Generated Funds 7,649$ 6,632$ -13.30% 5,312$ -19.91% 7,064$ 32.99%

Federal Assistance - Operating/Administration 39,995$ 40,472$ 1.19% 83,238$ 105.67% 103,325$ 24.13%


Non-Transportation Revenue -$ -$ -$ -$

Total Expenses 58,832$ 56,318$ -4.27% 109,404$ 94.26% 175,834$ 60.72%


Fringe Benefits 3,164$ 3,566$ 12.73% 20,324$ 469.88% 41,871$ 106.02%

Interest -$ -$ -$ 100$

Leases and Rentals 120$ 37$ -69.13% -$ -100.00% 150$

Materials and Supplies 22,383$ 20,797$ -7.08% 9,630$ -53.70% 24,730$ 156.81%

Miscellaneous 685$ 1,657$ 141.95% 312$ -81.19% 2,800$ 798.18%


Utilities 1,728$ 1,672$ -3.27% 2,173$ 30.02% 3,889$ 78.94%


(1,542)$ 853$ -$ -$

Total Operating Revenues 786,137$ 823,750$ 4.78% 908,950$ 10.34% 1,104,591$ 21.52%


Federal Assistance - Operating/Administration 571,210$ 402,803$ -29.48% 429,590$ 6.65% -$


Non-Transportation Revenue -$ -$ -$ 402,801$

Total Expenses 795,512$ 822,160$ 3.35% 908,950$ 10.56% 1,104,591$ 21.52%


Fringe Benefits 60,436$ 66,975$ 10.82% 94,690$ 41.38% 253,759$ 167.99%

Interest -$ -$ -$ 500$

Leases and Rentals 1,560$ 482$ -69.13% -$ -100.00% 1,300$


Miscellaneous 6,399$ 8,734$ 36.50% 5,552$ -36.43% 7,100$ 27.87%


Utilities 25,113$ 23,544$ -6.25% 26,370$ 12.00% 32,320$ 22.56%


(9,375)$ 1,590$ -$ -$

Division 25 - Canyon County Demand Response

Division 31 - Canyon County InterCounty

Division 24 - Canyon County Fixed Line


11



FY 172018

% Chg

FY17 to FY

18

2019 Amended

Budget

% Chg FY18 to

FY 19



FY 172018

% Chg

FY17 to FY

18

2019 Amended

Budget

% Chg FY18 to

FY 19


Total Expenses 1,297,150$ 1,530,543$ 17.99% 1,455,164$ -4.92% 2,245,355$ 54.30%

(163,867)$ (122,437)$ (353,296)$ 48,342$

Total Operating Revenues 261,150$ 267,658$ 2.49% 293,112$ 9.51% 337,355$ 15.09%

Total Expenses 261,088$ 272,632$ 4.42% 293,112$ 7.51% 337,355$ 15.09%

61$ (4,974)$ -$ -$


Total Expenses 1,793,253$ 2,291,924$ 27.81% 2,269,705$ -0.97% 3,299,833$ 45.39%

428$ (5,239)$ 139,569$ -$


Total Expenses 6,507,183$ 6,853,339$ 5.32% 6,856,190$ 0.04% 7,398,904$ 7.92%

137,207$ 4,534$ (243,250)$ -$

Total Operating Revenues 1,531,001$ 1,633,112$ 6.67% 1,693,783$ 3.72% 1,591,284$ -6.05%

Total Expenses 1,500,180$ 1,612,017$ 7.45% 1,686,686$ 4.63% 1,591,284$ -5.66%

30,821$ 21,096$ 7,097$ -$


Total Expenses 737,422$ 449,472$ -39.05% 817,503$ 81.88% 900,270$ 10.12%

(7,968)$ 34,022$ 14,152$ (1)$

Total Operating Revenues 1,127,401$ 531,914$ -52.82% 757,056$ 42.33% 809,212$ 6.89%

Total Expenses 697,455$ 741,543$ 6.32% 745,632$ 0.55% 809,212$ 8.53%

429,946$ (209,629)$ 11,424$ -$


Total Expenses 58,832$ 56,318$ -4.27% 109,404$ 94.26% 175,834$ 60.72%

(1,542)$ 853$ -$ -$

Total Operating Revenues 786,137$ 823,750$ 4.78% 908,950$ 10.34% 1,104,591$ 21.52%

Total Expenses 795,512$ 822,160$ 3.35% 908,950$ 10.56% 1,104,591$ 21.52%

(9,375)$ 1,590$ -$ -$


Total Expenses 13,648,075$ 14,629,947$ 7.19% 15,142,348$ 3.50% 17,862,638$ 17.96%

415,712$ (280,185)$ (424,304)$ 48,341$

All Divisions

Division 22 - Ada County Demand Response

Division 23 - Regional Planning

Division 24 - Canyon County Fixed Line

Division 25 - Canyon County Demand Response

Division 31 - Canyon County InterCounty

Summary of VRT Regional Revenue & Expense Trends By Division


Division 12 - Boise Bike Share

Division 20 - Information Support, Regional Operations & Technology

Division 21 - Ada County Fixed Line


12


TOPIC: Operating Cash Balance Report - FY2019 Qtr. 1 DATE: April 1, 2019 Summary: Attached to this memo is the Operating Cash Balance Report as of December 31, 2018. The following items need to be pointed out: • Regional operating cash balance was $473,868 at the end of December 2018. The regional

system had no “funds in float” at the end of December 2018. Regional’s cash balance is higher than the benchmark, which has averaged $463,226 on December 31over each the past three years.

• The Ada County system operating cash balance was $1,282,766 at the end of December

2018. This amount was made up of a cash account balance of $1,143,292 and $139,474 of “funds in float.” VRT utilizes local funds to pay for expenses that are related to certain federal grant funding that was not readily available at the end of December. Once the federal grant is executed, funding becomes available for drawdown, reversing “funds in float” into cash. The operating cash balance is higher than the cash balance benchmark for the system.

• The Canyon County system operating cash balance was $444,751 at the end of December

2018. This amount was made up of a cash account balance of $339,106 and $105,645 of “funds in float.” The operating cash balance is higher than the cash balance benchmark for the system.

• Boise GreenBike operating cash balance was $92,270. This system had no “funds in float”

at the end of December 2018. The balance at the end of December 2018 is higher than the cash balance benchmark for the system.

Staff Recommendation/Request: The Executive Board will review and consider accepting the FY2019 Operating Cash Balance Report as presented. Attachments Operating Cash Balance Report – FY2019 Qtr. 1 For detailed information contact: Jason Jedry, Finance Controller, 258-2709, [email protected].

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Valley Regional Transit Operating Cash Balance Analysis

December 31, 2018

Regional Operations

GL Cash Balance at 12/31/18 473,868$ Funds in Float -$ Operating Cash Balance 473,868$ Cash Balance Benchmark (Note 1) 463,226$

Ada County System

GL Cash Balance at 12/31/18 1,143,292$ Funds in Float 139,474$ Operating Cash Balance 1,282,766$ Cash Balance Benchmark (Note 1) 561,302$

Canyon County System

GL Cash Balance at 12/31/18 339,106$ Funds in Float 105,645$ Operating Cash Balance 444,751$ Cash Balance Benchmark (Note 1) 360,404$

Boise Greenbike

GL Cash Balance at 12/31/18 92,270$ Funds in Float -$ Operating Cash Balance 92,270$ Cash Balance Benchmark (Note 1) 51,034$

Note 1: Average of 2015, 2016 and 2017 at December 31st.

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Valley Regional TransitFY 2019 First Quarter Budget ReportOctober 2018 - December 2018

Budget Actual % Variance Budget Actual % Variance Budget Actual % Variance Budget Actual % VarianceDirectly Generated Funds 210,921$ 269,818$ 128% 58,707$ 63,242$ 108% 6,950$ 3,967$ 57% 13,590$ Auxillary Revenue 22,500$ 27,961$ 124% 8,437$ 8,206$ 97%Non-Transportation Revenue 686$ 73$ 662$ Federal Assistance - Operating/Administration 577,587$ 242,997$ 42% 262,304$ 94,323$ 36% 739,358$ 648,407$ 88%

Federal Assistance - Capital 966,217$ 220,790$ 23%Local Assistance - Operating/Administration 1,427,789$ 1,565,583$ 110% 189,212$ 293,985$ 155% 530,603$ 586,259$ 110% 84,339$ 52,236$ 62%Local Assistance - Capital 102,192$ 216,927$ 212%Total Revenues 2,238,797$ 2,107,045$ 94% 518,659$ 459,829$ 89% 2,345,320$ 1,677,012$ 72% 84,339$ 65,826$ 78%Wages and Salaries 903,846$ 878,888$ 97% 236,738$ 189,312$ 80% 354,558$ 305,061$ 86% 31,991$ 27,185$ 85%

Capital 955,409$ 411,588$ 43%Fringe Benefits 801,934$ 736,326$ 92% 116,891$ 75,428$ 65% 223,553$ 208,867$ 93% 16,444$ 17,705$ 108%

Professional Services 138,291$ 132,894$ 96% 44,637$ 78,326$ 175% 200,786$ 283,720$ 141% 18,390$ 6,660$ 36%Materials and Supplies 229,050$ 206,903$ 90% 71,400$ 99,073$ 139% 28,797$ 13,896$ 48% 3,700$ 2,874$ 78%Utilities 34,713$ 34,827$ 100% 15,977$ 12,355$ 77% 21,293$ 21,199$ 100% 750$ 1,448$ 193%Casualty and Liability 76,418$ 75,330$ 99% 26,691$ 2,656$ 10% 22,215$ 25,185$ 113% 1,313$ 1,313$ 100%

Purchased Transportation 324,242$ 310,732$ 96%Miscellaneous 23,450$ 19,022$ 81% 5,063$ 2,679$ 53% 208,877$ 91,438$ 44% 3,000$ 1,743$ 58%Interest 275$ 100$ Leases and Rentals 31,096$ 17,030$ 55% 987$ -$ 5,489$ 5,325$ 97% 8,750$ 6,900$ 79%Total Expenses 2,238,797$ 2,101,218$ 94% 518,659$ 459,829$ 89% 2,345,320$ 1,677,012$ 72% 84,339$ 65,826$ 78%

Valley Regional TransitCapital SpendingOctober 2018 - December 2018

Capital Budget Budget Qtr-1 Budget - Annual Actuals - Qtr-1Bike/Pedestrian Improvements $115,750 $463,000 $6,890Capital - Facilities - Multi-Modal Center $0 $0 $6,229Capital - Facility - Facilities/Bldgs/Grounds $62,500 $250,000 $55,816Capital - Non-Revenue Vehicles $16,250 $65,000 $66,390Capital - Other $12,500 $50,000 $31,049Capital - Revenue Vehicles $517,500 $2,070,000 $23Capital - Revenue Vehicles - Sub-Recipient $175,197 $700,788 $0Capital Equipment - Communications $0 $0 $560Capital Equipment - Farebox $0 $0 $37,788Capital Information Technology - Hardware $10,962 $43,848 $163,000Capital Projects - Sub-Recipient $0 $0 $413Capital -Shop Equipment $44,750 $179,000 $43,429Total Capital Expenses 955,409$ 3,821,636$ 411,588$

CategoryAda County System Canyon County System Regional Boise GreenBike

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VALLEY REGIONAL TRANSIT FY 2019 BUDGET REPORT COMMENTS

October 2018 - December 2018

At the end of December, Fiscal Year 2019 was twenty-five percent (25%) complete. The following is a review of the budgetary status of the Ada, Canyon, Regional, and Boise GreenBike Systems as of December 31, 2018. A ten percent (+/- 10%) tolerance threshold is utilized for analysis purposes in this report. Ada County System Revenues Directly Generated Funds (128% of Budget) - This line item is favorably outside of budget parameters. Staff will be reviewing the directly generated revenues and breaking them out by the individual categories. One factor driving this increase has been training of operators collecting revenues and higher ridership. Auxiliary Revenues (124% of budget) - This line item favorably exceeds budget estimates due to greater amounts of advertising being purchased for fixed line operations. Federal Operating Assistance (42% of Budget) - This line item is unfavorably outside of budget parameters due to FY2019 Federal Funds not being available. This is typical for the first quarter of the fiscal year and will carry forward into the second quarter due to a slowing of grant processing from the governmental shutdown early this year. VRT will be utilizing more Local Operating Revenues to cover the Federal Operating amounts not available. Local Operating Assistance (110% of Budget) - This line item is outside of budget parameters. Lower amounts available in Federal Operating Revenues required more Local Operating Assistance to be recognized as revenue in order to balance total expenses that were incurred within the System through December. This condition is defined as Overmatch and will reverse as the 2019 Grants are executed at the end of QR-3. Expenses Total Ada County System operating expenses were 94% of budget through QR-1 Materials and Supplies (90% of Budget) - This line item is favorably lower than budget parameters primarily due to reductions in CNG fuel expenses. In addition some printing expenses were charged to the regional budget in Division 10. Miscellaneous (81% of Budget) - This line item is favorably lower than budget parameters due to expenses being lower than anticipated. Leases and Rentals (55% of Budget) - This line item is favorably lower than budget parameters. Staff is researching the lease payments for the Orchard facility that appears to not have been invoiced in November.

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Canyon County System Revenues Federal Operating Assistance (36% of Budget) - This line item is unfavorably lower than budget parameters due to FY2019 Federal Funds not being available. This is typical for the first quarter of the fiscal year and will carry forward into the second quarter due to a slowing of grant processing from the governmental shutdown early this year. VRT will be utilizing more Local Operating Revenues to cover the Federal Operating amounts not available. Local Operating Assistance (155% of Budget) - This line item is outside of budget parameters. Lower amounts available in Federal Operating Revenues required more Local Operating Assistance to be recognized as revenue in order to balance total expenses that were incurred within the System through December. This condition is defined as Overmatch and will reverse as the 2019 Grants are executed at the end of QR-3. Expenses Total Canyon County System operating expenses were 89% of budget through QR-1 Wages and Salaries (80% of Budget) - This line item is favorably below budget parameters. There were less expenses than budgeted for wages due to positions being open during the first quarter. Professional Services (175% of Budget) - This line item is unfavorably above budget parameters VRT staff are working with contractors to determine expenses in the budget hat are misclassified and will be doing journal entries to correct for this in the next quarter. Materials and Supplies (139% of Budget) - This line item is unfavorably above budget parameters due to higher CNG costs and preventative maintenance for this quarter. Utilities (77% of Budget) - This line item is favorably below budget parameters. Casualty and Liability (10% of Budget) - This line item is favorably below budget parameters due to misclassification of general liability expenses in professional services. This will be addressed in the Q2 budget report. Miscellaneous (53% of Budget) – This line item is favorably below budget parameters due to lower expenses in the first quarter. Regional Operations Revenues Directly Generated Revenues (57% of Budget) - This line item is unfavorably below budget parameters due to lower Farebox revenues than anticipated within Division 20. Staff

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will be reviewing the directly generated revenues and breaking them out by the individual categories. Federal Operating Assistance (88% of Budget) – This line item is unfavorably below budget parameters due to FY2019 Federal Funds not being available (see above comments). Federal Capital Assistance (23% of budget) - This line item reflects lower levels of capital spending or sub-recipient capital pass-through transactions when compared to the budget through December. VRT typically has less capital spending in the first quarter. This will increase as the fiscal year progresses. Local Operating Assistance (110% of budget) - This line item is favorably outside of budget parameters. Due to funding limitations available in Federal Operating Assistance in the small urban area, more local funds are presently being utilized to cover operating (Overmatch) expenses. VRT Finance believes this overmatch situation will reverse near the end of QR-3 or in QR-4. Local Capital Assistance (212% of budget) - This line item is above budget parameters. Staff will monitor this as the fiscal year continues. Expenses Regional operating expenses are 72% of budget through the first quarter of the fiscal year. Wages and Salaries (86% of Budget) - This line item is favorably below budget parameters. This is primarily due to some positions being open. Capital (43% of budget) - This expense category is favorably below budget parameters. It should be noted that the timing of capital projects throughout the year do not always align with how the Capital Budget is spread equally (monthly/quarterly) throughout the year. Fringe Benefits (93% of budget) - This expense category is favorably below budget parameters due to expenses being lower than budgeted. Professional Services (141% of Budget) – This expense category is unfavorably above budget parameters due to Professional Services that were included in the FY18 budget and are being charged in FY19. These carryforward expenses were part of the budget amendment approved on January 7, 2019. Material and Supplies (48% of Budget) – This expense category is favorably below budget parameters. Casualty and Liability (113% of Budget) - This line item is unfavorably above budget parameters. This is typical for the first quarter since we pay the regional liability for the year in the first quarter.

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Miscellaneous (44% of Budget) - This expense category is favorably below budget parameters due to lower expenses than budgeted.

Boise GreenBike Revenues Directly Generated Revenues Directly generated funds were $13,590 at the end of December. Staff is looking at the reporting system to determine why the budgeted expenses are not showing in this quarters report. This is the time of year when the utilization of the bike share system is the lowest. Local Operating Assistance – (62% of Budget) - This line item is below budget parameters, due to more of the costs being covered by directly generated funds and lower than anticipated expenses. This trend will shift as the busy season for bike share kicks off in the third quarter. Expenses Total Boise GreenBike System operating expenses are at 78% of budget through QR-1. Wages and Salaries (85% of Budget) - This line item favorably below budget parameters. Professional Services (36% of Budget) – This line item is favorably below budget parameters. This trend will change during the third quarter when the temporary seasonal labor is procured to support the busy season. Material and Supplies (78% of Budget) - This line item favorably below budget parameters. Utilities (193% of Budget) – This line item is unfavorably above budget parameters. This will be monitored through the year. This is the first year the system is operating out of the Garden City location. Adjustments to actual expenses will be addressed in the FY2020 budget. Miscellaneous (58% of Budget) – This line item is favorably below budget parameters. Staff will be looking at this budget area to balance the unfavorable utilities expenses. Leases and Rentals (79% of Budget) - This line item was favorably below budget parameters. Capital: (43% of Budget) - It should be noted that the timing of capital projects throughout the year do not always align with how the Capital Budget is spread equally (monthly/quarterly) throughout the year.

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TOPIC: FY20 Capital Budget Preparation DATE: March 15, 2019 Summary:

As the Regional Public Transportation Authority (RPTA) for Ada and Canyon counties, Valley Regional Transit (VRT) is focused on giving the VRT Board a comprehensive understanding of all funded and unfunded public transportation capital projects and available capital funding in the region.

Valley Regional Transit continues to refine our capital improvement planning process as we go forward to implement the Transit Asset Management (TAM) Plan (adopted December 2018) and Valleyconnect 2.0 (adopted April 2018). A part of this evolution is defining a standardized way of defining different types of projects and needs for the regional public transportation system. The discussion in March focused on the projects defined as “deferred maintenance”, or projects that are below the 2.5 TAM score target approved by the VRT Board of Directors. A summary of funding required to cover deferred maintenance is below.

In addition to the deferred maintenance capital projects, the VRT Board prioritizes the new capital assets required for the Valleyconnect 2.0 (Vc2.0) service enhancements local jurisdictions are willing to fund through the annual budget process. These projects will be referred to as “capital enhancements”.

Capital project prioritization should take into account the goals of Vc 2.0 and the prioritization themes identified in the plan as follows:

1. Safety/compliance 2. Maintenance 3. Complete and enhance the fixed-route network 4. Supporting capital and programs concurrent with service investments 5. Supportive of plans 6. Partner readiness

Total Rolling Stock Equipment Facilities Total 0.0 - 0.5 240,000$ 628,500$ 4,626,850$ 5,495,350$ 0.6 - 1.0 4,320,000$ 595,739$ 2,063,300$ 6,979,039$ 1.1 - 1.5 949,000$ 50,000$ 6,314,300$ 7,313,300$ 1.6 - 2.0 3,337,200$ 1,386,000$ 4,138,000$ 8,861,200$ 2.1 - 2.5 4,383,300$ 623,590$ 1,753,000$ 6,759,890$

Total Capital 13,229,500$ 3,283,829$ 18,895,450$ 35,408,779$

Capital with Scores up to 2.5

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The deferred maintenance projects reviewed in March address the priority themes 1 and 2. Table 1 (attached) is a list of capital enhancements considered for FY2020 addressing prioritization themes 3 through 6. Facilities and rolling stock make up the greatest percentage of the proposed capital enhancement projects. The table summarizes the projects by large and small urban area.

Staff Recommendation/Request:

This is an information only item. Staff will be outlining findings and next steps for consideration in the upcoming and future budgets to assist the VRT Board in developing priorities for capital funding. A more complete analysis of the revenues available for funding the capital needs is found in the April 1 VRT Board of Director’s packet.

Implication (policy and/or financial):

This is the first year VRT is developing capital priorities on both the TAM and the Vc2.0 plans. This is also the first year VRT is considering these projects for the entire regional system regardless of who owns or operates the assets. This process will lead to a more transparent and effective tool for establishing priorities considering both deferred maintenance and requested enhancements in services

Highlights:

• Transit Asset Management Policy - Approved September 24, 2018 • Transit Asset Management Plan – Approved December 3, 2018 • ValleyConnect 2.0 – Approved April 2,2018

March 4, 2019

• Executive Board – Information Item - Presented TAM/State of Good Repair Scoring and Outcomes – Complete

April 1, 2019

• Executive Board – Information Item - Present ValleyConnect 2.0 Projects • Board of Directors – Information Item – Present update of FY20 Capital Projects

based upon information from TAM/State of Good Repair Scoring and ValleyConnect 2.0 Implementation

May, 2019

• Executive Board – Information Item – Present FY20 Capital Projects List • Executive board – Information Item – TAM Targets for FY20 • Regional Technical Advisory Committee - Action Item - TAM Targets for FY20

June, 2019

• Executive Board – Action Item – Present FY20 Capital Projects List • Executive board – Action Item – TAM Targets for FY20

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• Regional Technical Advisory Committee - Action Item - TAM Targets for FY20

July, 2019

• COMPASS Board of Directors - Action Item - TAM Targets for FY20 • Federal Transit Administration - Submission of TAM Targets for FY20

More Information: Rhonda Jalbert, Development Director, 208.258.2707, [email protected]

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Table 1

COMMENTSFunding

Year

Funding

SourceProject Federal Share Local Share Total Cost

Estimated

Cost

LU/SU 2 Shared Vehicles - Witco 108,800$ 27,200$ 136,000$ 136,000$ Additional Vehicles

LU 2 Transit Vehicles for Fairview Service 792,000$ 198,000$ 990,000$ 990,000$ Additional Vehicles

LU 2 Transit Vehicles for Meridian Service 792,000$ 198,000$ 990,000$ 990,000$ Additional Vehicles

LU 1 Transit Vehicle for Eagle Service 396,000$ 99,000$ 495,000$ 495,000$ Additional Vehicle

LU/SU

Vehicle Propulsion Technology -

Implement/Pilot Electric Vehicles - 6

Vehicles

1,680,000$ 420,000$ 2,100,000$ 2,100,000$ Additional Cost

$350K/Vehicle

ROLLING STOCK TOTAL 3,768,800$ 942,200$ 4,711,000$ 4,711,000$

SUPassenger Facilities - New stops & shelters

for Fairview Service140,000$ 35,000$ 175,000$ 175,000$ New Stops & Shelters


for Meridian Service200,000$ 50,000$ 250,000$ 250,000$ New Stops & Shelters


for Eagle Service120,000$ 30,000$ 150,000$ 150,000$ New Stops & Shelters

LU 24,000$ 6,000$ 30,000$

SU 8,000$ 2,000$ 10,000$

152,000$ 38,000$ 190,000$ 190,000$

Equipment - Topeka Bikes - Paint 24,000$ 6,000$ 30,000$ 30,000$

24,000$ 6,000$ 30,000$ 30,000$

-$ -$ -$ -$

3,944,800$ 986,200$ 4,931,000$ 4,931,000$

Boise State - AVL/GPS 28,000$ 7,000$ 35,000$ 35,000$ Enhancement

28,000$ 7,000$ 35,000$ 35,000$

PROPOSED ValleyConnect 2.0 CAPITAL UNFUNDED NEW OR ENHANCED PROJECTS

New Equipment

INFRASTRUCTURE TOTALBIKE SHARE

BIKE SHARE TOTALIT / ITS PLAN - TECHNOLOGY

UNFUNDED NEEDS

ROLLING STOCK

INFRASTRUCTURE & EQUIPMENT

Shop Equipment - Scissor Lift 40,000$

CAPITAL NEEDS TOTAL

SUBRECIPIENT PROJECT TOTAL

Subrecipients

IT / ITS PLAN - TECHNOLOGY TOTAL

N:\Programming\CIP\FY20\Table 1 New or enhanced capital projects for FY20Page 1 of 1 3/20/201923


TOPIC: Fare Simplification and Pass Programs

DATE: April 1, 2019 Summary: VRT is working on a project related to fare simplification and pass programs. The project includes a review of fare increases designed to increase our fare revenue while minimizing the negative impacts on the most vulnerable populations. As discussed previously, this project is being guided by the following four (4) objectives:

1. To the extent possible, riders should pay for the cost of providing the portion of the service they use.

2. Fare structures should be as simple as possible. 3. Fare structures should be based of the expected average fare, rather than the

single adult fare. 4. Future fare increases should be tied to changes in operating costs.

Staff is refining the analysis of what the appropriate cost per seat would be for local and intercounty services, and the current average fare. However, based on preliminary analysis, we would likely need to increase our average fare between 100% and 150% (from an average fare of roughly $.60 to $1.25-$1.50 for local fares). As described at the last meeting, this increase could be achieved through a variety of changes, including, but not limited to, fare increases and discount verification. Staff presented these concepts to the VRT Executive Board at the March meeting and to the Regional Advisory Council on March 19. The Executive Board requested that VRT also explore the impact of going fare free. Staff will present initial findings and their implications and engage the Regional Advisory Council on the most equitable way to adjust the fare tariff to achieve the objectives stated above. Current Conditions

• Local fares, VRT’s average fare is $0.62 o Discounted fare products such as student/senior/disabled passes

contribute to 79.9% of the foregone revenue.

• Universal fares, VRT’s average fare is $0.90 o Contract programs make up 93.4% of the foregone revenue.

• VRT’s farebox recovery ratio is 7.3% o Analysis by Four Nines Technologies (2016) and First Transit (2018) have

shown that VRT fares are lower than peer agencies.

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• Discounted Fares - There is no verification requirement to obtain discounted fare products.

Potential Changes to Fare Tariff

• All fare types (after consolidation) could be increased in equal proportions once an amount is determined. This could also happen over several years, depending upon the increase.

• Base fare products could be increased, while leaving discount products at the same rate.

o As this would increase the discount provided, fare evasion by riders not eligible for discounted fares would likely increase.

o To counteract this, VRT would likely need to implement a verification system.

Staff Recommendation/Request: Information item: Staff is seeking input from the Executive Board on the most equitable way to adjust the Fare Tariff to achieve the objectives stated above. Implication (Policy and/or Financial): The policy and strategies for fare simplification and pass programs will be used to inform the annual public transportation budgets. More Information: Rhonda Jalbert, Development Director, 208.258.2707, [email protected] Stephen Hunt, Principal Planner, 208.258.2701, [email protected] Brian Parker, Associate Planner, 208.258.2717, [email protected]

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TOPIC: Public Transportation Agency Safety Plan

DATE: March 20, 2019

Summary: The Federal Transit Administration (FTA) published the Public Transportation Agency Safety Plan (PTASP) Final Rule, which requires certain operators of public transportation systems receiving federal funds under 49 U.S.C.§ 5307 to develop a safety plan. The plan is required to include the processes and procedures to implement a formal Safety Management Systems (SMS). A Safety Management System (SMS) is a comprehensive, collaborative approach to manage safety. It brings management and labor together to control risk better, detect and correct safety problems earlier, share and analyze safety data more effectively, and measure safety performance more precisely. The Public Transportation Agency Safety Plan (PTASP) final rule will become effective on July 19, 2019. Transit agencies will be required to certify they have an approved safety plan in place by July 20, 2020. The final rule states transit agencies operating one-hundred or fewer vehicles in peak revenue service may have the State Department of Transportation develop a safety plan on their behalf, or they may opt to develop their own. This final rule also requires transit operators to set safety performance targets based on the safety performance measures in the National Public Transportation Safety Plan (NSP). Staff will send to Idaho Transportation Department, VRT’s current Safety Security and Emergency Preparedness plan for review. Following the review by Idaho Transportation Department, a meeting will be scheduled with VRT staff to determine what items may need to be incorporated into the State Plan and what items are missing from VRT’s current plan. Staff will examine VRT’s current Safety Security and Emergency Preparedness Plan to determine which areas of the plan can be modified to meet SMS criteria, following the meeting with Idaho Transportation Department. Idaho Transportation Department is scheduled to have the statewide plan in place by July 2019. Once the statewide plan is released, VRT Staff will assess the potential impact to safety policy development, should VRT adopt the Idaho Transportation Department statewide safety plan, or if VRT will develop a regional Public Transportation Agency Safety Plan (PTASP). Staff will present all findings of the assessment to the Executive Board. Staff will look to the Executive Board to recommend if VRT should adopt the state sponsored plan or develop a regional safety plan independent of the State of Idaho.

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Staff will present the final product based upon recommendations from the Executive Board to the VRT Board of Directors for a final adoption of the ITD Safety Plan or a regional Safety Plan. Once the final Safety Plan is adopted, VRT staff will ensure strong communication, coordination and collaboration tactics are prepared for implementation. Staff Recommendation/Request: This is an information item only. Implication (policy and/or financial): Valley Regional Transit will be required to have a Public Transportation Agency Safety Plan (PTASP) in place by July 20, 2020. Staff will determine if what the financial implications may be. Highlights: June 2019

• VRT Staff will present an information item to the VRT Executive Board following a complete assessment of the Idaho Transportation Department’s proposed statewide safety plan with a recommendation to either adopt the statewide plan or to develop a regional Public Transportation Agency Safety Plan (PTASP).

July 2019 – two options

1. VRT Staff will present an action item for the VRT Executive Board to recommend approval of the state sponsored safety plan to the VRT Board of Directors.

2. Information item - Present an outline to the VRT Executive Board of a Regional Safety Plan.

For More Information: Leslie Pedrosa, Operations Director, 208.258.2713, [email protected]

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