agenda 11-12-2013.pdf

November 12, 2013

TAB

REGULAR MEETING - CALL TO ORDER - 9:00 AM

PRESENTATIONS ...................................................................................................... 1

PUBLIC HEARING

Support Services Agency ........................... ............................................................. 2

PUBLIC COMMENT .................................... ................................................................ 3

CONSENT ................................................................................................................... 4

TRANSPORTATION AGENCY ............................. ................................................... 5

PUBLIC SERVICES AGENCY . .......................... ....................................................... 6

SUPPORT SERVICES AGENCY .............................................................................. 7

PUBLIC SAFETY AGENCY ... .......................... .......................................................... 8

COMMUNITY DEVELOPMENT AGENCY ...................... ........................................ 9

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BOARD OF COMMISSIONERS ..................................................................................... 10

SHERIFF'S OFFICE ....................................................................................................... 11

COMMUNITY DEVELOPMENT HEARINGS ........................................................................................................... 12

PUBLIC COMMENT .................................... ................................................................ 13

APPOINTMENTS ...................................................................................................... 14

COMMISSIONERS' PUBLIC ADDRESS ..................... ............................................... 15

RESPONSE TO PUBLIC COMMENT (for information only) . .................................. 16

ADJOURN

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PRESENTATIONS

AGENDA COVER

REGULAR MEETING OF NOVEMBER 12, 2013

ITEM NO.

1 The presentation of a check for $30,000.00 from the County Manager's Office to Make-A-Wish Georgia raised by the thirteenth annual Cobb County 5K.

2 To present a check from the Cobb County Department of Public Safety to Safe Kids Cobb County as a result of the annual Cobb Public Safety Golf Classic.

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Cobb County County Manager 's Office David Hankerson, County Manager

100 Cherokee Street, Suite 300 Marietta, Georgia 30090-7000 (770) 528-2600 / fax: (770) 528-2606

TO: Mr. Tim Lee, Chairman

FROM: David Hankerson, County Manager

This item has been electronically signed by:David Hankerson, County Manager

DATE: November 12, 2013

PURPOSE The presentation of a check for $30,000.00 from the County Manager's Office to Make-A-Wish Georgia raised by the thirteenth annual Cobb County 5K.

BACKGROUND On Saturday, October 5, 2013, the thirteenth annual Cobb County 5K was held at the Marietta Square. Around 670 runners ran the course throughout historic Marietta. $30,000.00 was raised from the 5K Run and from donations received from the business community for Make-A-Wish Georgia. This money will be used by Make-A-Wish to grant wishes of Cobb County children with life-threatening medical conditions. The County Manager's Office along with the Department of Public Safety coordinated this event.

FUNDING N/A

RECOMMENDATION The Board of Commissioners allow the presentation of a check for $30,000.00 from the County Manager's Office to Make-A-Wish Georgia raised by the thirteenth annual Cobb County 5K.

Comm. Dist.

All

Agenda Item Number. 1

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Cobb County Fire & Emergency Services Sam D. Heaton, Fire Chief

1595 County Services Pkwy Marietta, Georgia 30008-4021

TO: David Hankerson, County Manager

FROM: Jack Forsythe, Public Safety Director Sam D. Heaton, Fire Chief

This item has been electronically signed by:Sam Heaton, Fire Chief Jack Forsythe, Director of Public Safety


PURPOSE To present a check from the Cobb County Department of Public Safety to Safe Kids Cobb County as a result of the annual Cobb Public Safety Golf Classic.

BACKGROUND The Cobb County Department of Public Safety hosted the tenth annual Cobb Public Safety Golf Classic at the Brookstone County Club in Acworth on October 14, 2013. Over 100 golfers participated in the event, which was followed by a silent auction. The event is held to raise funds for the nonprofit organization, Safe Kids Cobb County. Safe Kids Cobb County conducts education, training, community outreach, and other safety programs. The purpose of these educational programs is to reduce accidental injuries to children by supporting public policy and offering safety education and equipment to parents and caregivers. This year’s event raised $55,850.00 for this effort.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the presentation of a check in the amount of $55,850.00 from the Cobb County Department of Public Safety to Safe Kids Cobb County as a result of the annual Cobb Public Safety Golf Classic.

Comm. Dist. All


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COBB COUNTY SUPPORT SERVICES AGENCY

PUBLIC HEARING AGENDA COVER


ITEM NO.

Purchasing

1 To conduct a public hearing for employment of consulting services for legislative consulting services at the state and federal levels.

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Cobb County Purchasing Department William J. Tommie, Jr., Director

100 Cherokee St Marietta, Georgia 30090 (770) 528-8400 / fax: (770) 528-8428


FROM: William J. Tommie, Jr., Director Willie A. Hopkins, Jr., Director, Support Services Agency

This item has been electronically signed by:William J. Tommie, Jr., Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To conduct a public hearing for employment of consulting services for legislative consulting services at the state and federal levels.

BACKGROUND This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows: "Before the Commission expends County funds of $100,000.00 or more to employ an independent consultant or consulting firm or to conduct an independent study or survey, it shall hold a public hearing thereon. At least 15 days notice of the time and place of the hearing shall be published in a newspaper of general circulation in the County.”

FUNDING N/A

RECOMMENDATION The Board of Commissioners conduct a public hearing for employment of consulting services where contract fees will likely exceed $100,000.00, for legislative consulting services at the state and federal levels.

ATTACHMENTSPublic Notice

Comm. Dist.

All


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NOTICE OF PUBLIC HEARING COBB COUNTY BOARD OF COMMISSIONERS

Notice is hereby given that on November 12, 2013 at 9:00 a.m., the Board of Commissioners of Cobb County will hold a public hearing regarding consultant or consulting firm services expected to exceed $100,000.00 and involving the following:

Legislative Consulting Services at the State and Federal Levels This public hearing will be held in the 2nd Floor Commissioners’ Meeting Room, Cobb County Building, 100 Cherokee Street, Marietta, Georgia. ____________________________________

Candace W. Ellison, County Clerk Cobb County Board of Commissioners

Advertisement Dates: October 25, November 1, and November 8, 2013

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PUBLIC COMMENT (BEGINNING OF MEETING)

NOVEMBER 12, 2013

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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CONSENT AGENDA


ITEM NO.

WATER SYSTEM AGENCY Engineering

1 To approve a construction contract with SAK Construction, LLC for I- 75 Bridge Water Main Relining, Program No.W2265.

2 To approve Change Order No. 1 to the construction contract with D & H Construction Company for Spring Valley Road Sewer Replacement, Program No. S1103.

3 To approve Change Order No. 1 (final) under the Unit Price Contract for Water, Sewer, and Miscellaneous Services with Site Engineering, Inc., for the Albany Drive (Acworth) Sewer Rehabilitation, Program No. S1099.

4 To approve a work order under the FY12-FY13 Unit Price Contract for Water, Sewer, and Miscellaneous Services with Site Engineering, Inc. for the Rubes Creek Force Main Discharge Manhole Replacement, Program No. S2054.

5 To authorize the advertisement for and conduct of a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zones 1 and 3 Water Main Replacement, Program No. W2284. The proposed project includes work in Woodland Trail and Atlanta Country Club subdivisions, and along Spring Hill Parkway, Mount Calvary Road, and Cannon Way.

6 To request authorization to advertise and conduct a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zone 4 Water Main Replacement, Program No. W2274. The proposed project includes work in Mountain Creek subdivision, Robert Lane area, Dayron Circle area, and Chimney Springs Phase 4.

7 To request authorization to advertise and conduct a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zone 2 Water Main Replacement, Program No. W2279. The proposed project includes work in Shannon Green subdivision, in the Ewing Road area, and Scott Lane.

Stormwater

8 To approve Change Order No. 1 (final) to the construction contract with W. E. Contracting Co., Inc. for the 1942 Clinton Drive, Program No. SW1387.

9 To approve a construction contract under the 2013 Stormwater Management Unit Price Agreement with Georgia Development Partners, LLC for the Drainage

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Improvements for Oriole Drive, Program No. SW1417.

10 To approve Change Order No. 1 (final) to the construction contract with Chatfield Contracting, Inc. for the Blackjack Drive/Bentcreek Drive, Program No. SW1407.

TRANSPORTATION AGENCY Administration

11 To authorize the creation of eight new Street Light Districts.

12 To authorize the advertisement for and conduct of a public hearing for the proposed closure of a portion of Frey Lake Road, located in Land Lot 97 of the 20th District, 2nd Section, Cobb County, Georgia.

13 To authorize the advertisement for and conduct of a public hearing for the proposed closure and abandonment of a portion of Misty Lane, located in Land Lot 761 of the 17th District, 2nd Section, Cobb County, Georgia.

Transit

14 To approve Supplemental Agreement No. 1 to Contract No. T002964 with the State of Georgia Department of Transportation to extend the contract term for transit capital projects.

15 To authorize the development of a Cobb Community Transit Route 30 Service Modification, Transit Service and Marketing Study (2011) Recommendations, and Flex Route Transit Service Evaluation and Implementation Plan.

SUPPORT SERVICES AGENCY Information Services

16 To approve a contract with Kucera International, Inc. for GIS Planimetric Mapping Enhancements.

17 To approve a Government Wireless Services Agreement with Sprint Solutions, Inc. for an Automatic Vehicle Location system.

Property Management

18 To approve two new leases with the State of Georgia Properties Commission on behalf of the Georgia Department of Drivers Services for two new drivers licensing facilities to be constructed by the County and authorize the issuance of a Request for Proposals from interested design/build firms to construct the facilities.

19 To approve Change Order No. 01 to the contract with GFI Genfare for the installation of two high capacity stationary vaults, to include disposal of one existing vault and the relocation of one existing vault, located at the Cobb Community Transit Administration Facility.

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20 To approve a contract with Garland/Design-Build Solutions, Inc., for roof replacement of the Fuel Island building located behind the Cobb Community Transit Administration Facility on Commerce Park Drive.

PUBLIC SAFETY AGENCY Fire & Emergency Services

21 To authorize acceptance of a donation from the Georgia Firefighter’ s Burn Foundation, Inc. for Fire and Life Safety Education and Prevention programs and supplies.

22 The Board of Commissioners authorize the application for and acceptance of Homeland Security funds passed through the Georgia Emergency Management Agency/Homeland Security for continued enhancement of capabilities of the Search and Rescue Team.

23 To authorize the application for FY13 Homeland Security Georgia Search and Rescue Team grant funding.

24 To authorize the acceptance of a sponsorship for four firefighting personnel to attend Technical Large Animal Rescue Training from Michelle Akers Horse Rescue and Outreach, Inc.

25 To authorize the acceptance of a donation from Marathon Petroleum for procurement of equipment and supplies to enhance emergency response.

26 To authorize the acceptance of donations from various community donors for support of the Cobb County Public Safety Education Block Party.

27 To authorize the acceptance of a donation of exercise equipment from Bill and Cheryl Holliday.

COMMUNITY DEVELOPMENT AGENCY Planning

28 To authorize the advertisement for and conduct of a public hearing to secure planning services for the development of a Joint Land Use Study in partnership with Dobbins Air Reserve Base, the City of Marietta, and the City of Smyrna, and authorize the issuance of a Request for Proposals.

Business License

29 To review, in accordance with Section 6-147 of the Alcoholic Beverage Ordinance, a summary of the Show Cause Hearing conducted on October 10, 2013, by the License Review Board for Publix Supermarkets, Inc., doing business as, Publix Supermarkets #146, 4430 Wade Green Rd., Kennesaw, Georgia 30144, Phillip Rossen, licensee.

30 To review, in accordance with Section 6-147 of the Alcoholic Beverage Ordinance, a summary of the Show Cause Hearing conducted on October 10, 2013, by the License

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Review Board for Racetrac Petroleum, Inc., doing business as, Racetrac #434, 4350 Wade Green Rd., Kennesaw, Georgia 30144, Eric Ritter, licensee.

COUNTY MANAGER

31 To authorize the advertisement of a Request for Proposals from interested design/build firms to renovate the building located at 277 Fairground Street.

32 To authorize the sale of certain surplus real property located at 32 North Fairground Street to Mr. Robert Clark through the brokerage firm of McWhirter Realty Partners.

ECONOMIC DEVELOPMENT

33 To authorize the acceptance of three grant awards from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, to provide employment and training services for adult and dislocated workers.

Economic Development CDBG

34 To authorize the submission of the Program Year 2014 Annual Action Plan for Cobb County and acceptance of grant funding from the Community Development Block Grant, Home Investment Partnerships Act, and Emergency Solutions Grant Programs.

FINANCE

35 To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

SUPERIOR COURT

36 To authorize the application for Mental Health Court grant funds from the Criminal Justice Coordinating Council.

37 To authorize the application for Drug Court grant funds from the Criminal Justice Coordinating Council.

SHERIFF'S OFFICE

38 To approve the third year of a four-year, annually-renewable contract for food services at the Cobb County Adult Detention Center.

COUNTY CLERK

39 To approve the minutes of the following meetings:

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October 21, 2013 - Agenda Work Session October 22, 2013 - Special Called Meeting/Work Session October 22, 2013 - Regular Meeting of the Board

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Cobb County Water System Stephen D. McCullers, P.E., Director

Customer Services Facility 660 South Cobb Drive Marietta, Georgia 30060-3105 (770) 423-1000


FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:Stephen D. McCullers, P.E., Director


PURPOSE To approve a construction contract with SAK Construction, LLC for I-75 Bridge Water Main Relining, Program No.W2265.

BACKGROUND Deficiencies in a 6-inch water main on Shiloh Road and an 8-inch water main on Canton Road, both of which are installed on bridges crossing over I-75, have been identified and the mains have been temporarily removed from service to eliminate potential water leak hazards to vehicle traffic on I-75. The proposed project will correct these hazards. The project includes cleaning and relining of 500 linear feet of 6-inch cast iron pipe along the Shiloh Road Bridge and 650 linear feet of 8-inch cast iron pipe along the Canton Road Bridge. Bids for construction were received on October 24, 2013, and the results of the bid were as follows:

SAK Construction, LLC $198.400.00 Lanzo Trenchless Technologies South $589,300.00

Comm. Dist.

1, 3


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FUNDING Funding is available in the Water System’s Unidentified New/Replacement Water Main Adopted CIP Budget for Fund 510, Department 500, Unit 5754, Program No. W2265. Transfer from: Unidentified New/Replacement Water Main

Transfer to: I-75 Bridge Water Main Relining

Preliminary Estimates 510-500-5754-8005 W1503-Z $203,360.00

Construction 510-500-5754-8260 W2265-C $198,400.00Interest Expense on Retainage 510-500-5754-6613 W2265-A $990.00Contingency 510-500-5754-8810 W2265-T $3,970.00Total $203,360.00

RECOMMENDATION The Board of Commissioners approve a construction contract with SAK Construction, LLC, in the amount of $198,400.00, for I-75 Bridge Water Main Relining, Program No. W2265, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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Stilesboro Rd

Jiles Rd

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Roberts Blvd

Wooten Lake Rd

Cherokee St

Roberts Blvd

§̈¦75

LOCATION MAP

:*

Project: I-75 Bridge Water Main Relining

Program Number: W2265

Land Lots: As Shown

District: 16th, 20th

Commission District: 1, 3

1:50,000

*

Project (Shiloh Road)

Project (Canton Road)

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PURPOSE To approve Change Order No. 1 to the construction contract with D & H Construction Company for Spring Valley Road Sewer Replacement, Program No. S1103.

BACKGROUND On June 25, 2013, the Board of Commissioners awarded D & H Construction Company a contract for the abandonment of an existing 6-inch sewer main currently serving multiple customers and the replacement with approximately 500 linear feet of 8-inch ductile iron sanitary sewer main, 740 linear feet of 6-inch ductile iron service line, and related appurtenances to resolve an existing grade issue. During this project, the contractor encountered unforeseen rock and unsuitable material. Since rock removal was not anticipated for the project, the Water System has determined it will necessitate additional work. The Water System has negotiated a not to exceed cost of $30,357.19 with the contractor for the work.

Original Contract $160,314.00

Change Order No. 1 30,357.19Revised Contract $190,671.19

FUNDING

Funding is available in the Water System’s Unidentified New & Replacement Sewer Lines

Comm. Dist. 4


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Adopted CIP Budget for Fund 510, Department 500, Unit 5755, Program S1103. Transfer from: Unidentified New & Replacement Sewer Lines

Transfer to: Spring Valley Road Sewer Replacement

Increase Encumbrance:

Preliminary Estimates 510-500-5755-8005 S2503-Z $30,357.19

Construction Change Order No. 1 510-500-5755-8260 S1103-C $30,357.19

GAE 500 510062513403 510-500-5755-8260 S1103-C $30,357.19

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 to the construction contract with D & H Construction Company, in the amount of $30,357.19, for the Spring Valley Road Sewer Replacement, Program No. S1103, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMAP


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LOCATION MAP

:*

Project: Spring Valley Road Sewer Replacement

Program Number: S1103

Land Lot: 277

District: 17

Commission District: 4

Project

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PURPOSE To approve Change Order No. 1 (final) under the Unit Price Contract for Water, Sewer, and Miscellaneous Services with Site Engineering, Inc., for the Albany Drive (Acworth) Sewer Rehabilitation, Program No. S1099.

BACKGROUND

On February 26, 2013, the Board of Commissioners awarded Site Engineering, Inc. a contract for the replacement of approximately 600 linear feet of existing 6-inch sanitary sewer and related appurtenances. The construction has been completed at a cost of $70,418.00 or $9,920.50 less than the approved contract amount of $80,338.50. The decrease is due to final quantity adjustments primarily involving the unused quantities for removal/replacement of asphalt driveways and sewer bypass pumping.

Original Contract $80,338.50 Change Order No. 1 (final) (9,920.50) Revised Contract $70,418.00

Comm. Dist. 1


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FUNDING No additional funding is required for the Water System’s Unidentified New & Replacement Sewer Lines Adopted CIP Budget for Fund 510, Department 500, Unit 5755, Program S1099. Decrease Encumbrance:

Transfer from: Albany Drive (Acworth) Sewer Rehabilitation Change Order No. 1 (final)

Transfer to:: Unidentified New & Replacement Sewer Lines

GAE 510022613401 510-500-5755-8260 S1099-C $9,920.50

Construction 510-500-5755-8260 S1099-C $9,920.50

Interest Expense on Retainage 510-500-5755-6613 S1099-A $400.00

Administration 510-500-5755-8205 S1099-A $500.00

Contingency 510-500-5755-8810 S1099-T $2,000.00

Total $12,820.50


RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) under the Unit Price Contract for Water, Sewer, and Miscellaneous Services with Site Engineering, Inc., a savings to the project in the amount of $9,920.50, for the Albany Drive (Acworth) Sewer Rehabilitation, Program No. S1099, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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Cowan Rd

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LOCATION MAP

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Project: Albany Drive Sewer Repair


Land Lots: 20, 47

District: 20


Project

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PURPOSE To approve a work order under the FY12-FY13 Unit Price Contract for Water, Sewer, and Miscellaneous Services with Site Engineering, Inc. for the Rubes Creek Force Main Discharge Manhole Replacement, Program No. S2054.

BACKGROUND

The Rubes Creek pump station force main and discharge manhole are in a deteriorated condition as a result of hydrogen sulfide corrosion. This project involves the replacement of the force main discharge concrete manhole with a composite manhole that will resist corrosion and an energy dissipation device that will reduce odors. The force main is being replaced under the water and sewer portion of Cobb County Department of Transportation’s (CCDOT’s) contract for Shiloh Rd/Shallowford Rd S&O Improvements, Project No. D6220 (Water System Program No. W4138). Prices for the work were solicited from the CCDOT water and sewer subcontractor on the Shiloh Rd/Shallowford Rd S&O Improvements contract, as well as, all unit price contractors for the Water System’s FY12-FY13 Water, Sewer, and Miscellaneous Services. Prices were received on October 16, 2013. The lowest responsive bid was submitted by Site Engineering, Inc. at a price of $155,991.00.

Comm. Dist. 3


of 262

FUNDING Funding is available in the Water System’s Unidentified New & Replacement Sewer Lines Adopted CIP Budget for Fund 510, Department 500, Unit 5755, Program S2054. Transfer from: Unidentified New & Replacement Sewer Lines

Transfer to: Rubes Creek Force Main Discharge Manhole Replacement


Construction 510-500-5755-8260 S2054-C $155,991.00

Interest Expense on Retainage 510-500-5755-6613 S2054-A $780.00 Contingency 510-500-5755-8810 S2054-T $3,000.00 Total $159,771.00

RECOMMENDATION The Board of Commissioners approve a work order under the FY12-FY13 Unit Price Contract for Water, Sewer, and Miscellaneous Services with Site Engineering, Inc., in the amount of $155,991.00, for Rubes Creek Force Main Discharge Manhole Replacement, Program No. S2054, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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LOCATION MAP

:*Project: Rubes Creek Force Main Manhole Replacement


Land Lot: 56

District: 16


1:5,000

Project

of 262







PURPOSE To authorize the advertisement for and conduct of a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zones 1 and 3 Water Main Replacement, Program No. W2284. The proposed project includes work in Woodland Trail and Atlanta Country Club subdivisions, and along Spring Hill Parkway, Mount Calvary Road, and Cannon Way.

BACKGROUND This public hearing is requested in accordance with Georgia Laws 1991, Page 4492, as follows:

"Before the Commission expends County funds of $100,000.00 or more to employ an independent consultant or consulting firm or to conduct an independent study or survey, it shall hold a public hearing thereon. At least 15 days notice of the time and place of the hearing shall be published in a newspaper of general circulation in the County.”

FUNDING N/A

RECOMMENDATION

The Board of Commissioners authorize the advertisement for and conduct of a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for

Comm. Dist.

1, 2


of 262

design services for FY15 Maintenance Zones 1 and 3 Water Main Replacement, Program No. W2284.



of 262


Notice is hereby given that on December 10, 2013, at 9:00 a.m., the Board of Commissioners of Cobb County will hold a public hearing regarding consultant or consulting firm services expected to exceed $100,000.00 and involving the following: Design Services in conjunction with the construction of five water main replacement projects.

FY15 Maintenance Zone 1&3 Water Main Replacement Design

Program No. W2284

This public hearing will be held in the 2nd Floor Commissioners’ Meeting Room, Cobb County Building, 100 Cherokee Street, Marietta, Georgia. This November 12, 2013.


Advertise Dates: November 22nd, 29th, and December 6th, 2013 Legal Line Advertisement

of 262







PURPOSE To request authorization to advertise and conduct a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zone 4 Water Main Replacement, Program No. W2274. The proposed project includes work in Mountain Creek subdivision, Robert Lane area, Dayron Circle area, and Chimney Springs Phase 4.



FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the advertising and conducting of a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zone 4 Water Main Replacement, Program No. W2274.


Comm. Dist. 3


of 262


Notice is hereby given that on December 10, 2013, at 9:00 a.m., the Board of Commissioners of Cobb County will hold a public hearing regarding consultant or consulting firm services expected to exceed $100,000.00 and involving the following: Design Services in conjunction with the construction of four water main replacement projects.

FY15 Maintenance Zone 4 Water Main Replacement Design

Program No. W2274




of 262







PURPOSE To request authorization to advertise and conduct a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zone 2 Water Main Replacement, Program No. W2279. The proposed project includes work in Shannon Green subdivision, in the Ewing Road area, and Scott Lane.



FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the advertising and holding of a public hearing for employment of consultant services where contract fees will likely exceed $100,000.00 for design services for FY15 Maintenance Zone 2 Water Main Replacement, Program No. W2279.


Comm. Dist.

4


of 262


Notice is hereby given that on December 10, 2013, at 9:00 a.m., the Board of Commissioners of Cobb County will hold a public hearing regarding consultant or consulting firm services expected to exceed $100,000.00 and involving the following: Design Services in conjunction with the construction of four water main replacement projects.

FY15 Maintenance Zone 2 Water Main Replacement Design

Program No. W2279




of 262







PURPOSE To approve Change Order No. 1 (final) to the construction contract with W. E. Contracting Co., Inc. for the 1942 Clinton Drive, Program No. SW1387.

BACKGROUND On September 25, 2012, the Board of Commissioners approved the award of a contract for the replacement of 158 linear feet of stormwater conveyance system in the vicinity of 1942 Clinton Drive. The work has been completed at a total cost of $168,778.80 or $16,173.20 less than the approved contract amount of $184,952.00. During performance of the project, encountered conditions were substantially better than anticipated which allowed for an overall reduction in the scope of work. This modification resulted in a net reduction in project cost as shown below: Original Contract $184,952.00 Change Order No. 1 (final) ($ 16,173.20) Revised Contract $168,778.80

Comm. Dist. 2


of 262

FUNDING No additional funding is required for the Water System’s Stormwater 1942 Clinton Drive, Drainage Contract R&M Service, Fund 510, Department 500, Unit 5758, Program No. SW1387. Decrease Encumbrance:

Transfer from: 1942 Clinton Drive Drainage Contract R&M Service

Transfer to: Stormwater Repair & Restoration

GAE 500 510092512403 510-500-5758-6496

SW1387-C $16,173.20

Change Order No.1 (final) 510-500-5758-6496 SW1387-C $16,173.20

Preliminary Estimate 510-500-5758-8005 SW2012-Z $16,173.20

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the contract with W.E. Contracting Co., Inc., a savings to the project in the amount of $16,173.20, for 1942 Clinton Drive, Program No. SW1387, authorize the corresponding budget transaction, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


of 262

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LOCATION MAP

:*

Project: 1942 Clinton Drive

Program Number: SW1387

Land Lot: 752

District: 16


Description: Stormwater Conveyance System Rehabilitation

Project

of 262







PURPOSE To approve a construction contract under the 2013 Stormwater Management Unit Price Agreement with Georgia Development Partners, LLC for the Drainage Improvements for Oriole Drive, Program No. SW1417.

BACKGROUND Upon responding to an inquiry from a resident in the vicinity of 460 Oriole Drive, it was discovered that the stormwater conveyance system in Meadow Brook Subdivision, Phase 5 was experiencing periodic operational failure. This is attributable to inadequate sizing and blockages caused by utility penetrations into the system, resulting in frequent yard and street flooding. This project consists of supplying all labor, materials, and equipment time to remove approximately 640 linear feet of 24-inch reinforced concrete pipe and replace it with eight linear feet of 18-inch reinforced concrete pipe, 487 linear feet of 24-inch reinforced concrete pipe, and 144 linear feet of 30-inch reinforced concrete pipe; remove and replace 400 square yards of 4-inch thick concrete driveway; perform one 4-foot diameter catch basin tie-in; install four 4-foot diameter manholes; install three 4-foot diameter drop inlets; and perform all work required to restore the site. This project is complicated by the pipe alignment and utility conflicts. Competitive proposals were obtained from interested 2013 Stormwater Management Unit Price Agreement contractors and the lowest responsive contractor, Georgia Development Partners, LLC, submitted a proposal of $134,499.00 for this project.

FUNDING

Funding is available in the Water System’s Stormwater Multi-Year Adopted Budget for Fund 510, Department 500, Unit 5758, Program No. SW1417.

Comm. Dist. 2


of 262

Transfer from:

Transfer to: Drainage Improvements for Oriole Drive

Stormwater Multi-Year Budget Drainage Contract R&M Service 510-500-5758-6496 SW9999-Z $134,499.00

Drainage Contract R&M Service 510-500-5758-6496 SW1417-C $134,499.00

RECOMMENDATION The Board of Commissioners approve a construction contract under the 2013 Stormwater Management Unit Price Agreement with Georgia Development Partners, LLC, in the amount of $134,499.00, for Drainage Improvements for Oriole Drive, Program No. SW1417, authorize the corresponding budget transaction, and further authorize the Chairman to execute the necessary documents.

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Project: Oriole Drive


Land Lot: 719

District: 17



1:4,000

Project

of 262







PURPOSE To approve Change Order No. 1 (final) to the construction contract with Chatfield Contracting, Inc. for the Blackjack Drive/Bentcreek Drive, Program No. SW1407.

BACKGROUND

On June 11, 2013, the Board of Commissioners approved the award of a contract for the replacement of 650 linear feet of stormwater conveyance system in the vicinity of 1550 Blackjack Drive and 1581 Bentcreek Drive. The work has been completed at a total cost of $86,896.10 or $17,709.86 less than the approved contract amount of $104,605.96. During performance of the project, encountered conditions were substantially better than anticipated which reduced the required quantities of erosion and sediment control measures, curb and sidewalk replacement, and permanent site stabilization.

Original Contract $104,605.96 Change Order No. 1 (Final) ($17,709.86)Revised Contract $ 86,896.10

Comm. Dist. 3


of 262

FUNDING No additional funding is required for the Water System’s Stormwater Blackjack Drive/Bentcreek Drive, Drainage Contract R&M Service, Fund 510, Department 500, Unit 5758, Program No. SW1407. Decrease Encumbrance:

Transfer from: Blackjack Drive/Bentcreek Drive Drainage Contract R&M Service

Transfer to: Stormwater Multi-Year Budget

GAE 500 510061113302 510-500-5758-6496 SW1407-C $17,709.86

Change Order No.1 (Final ) 510-500-5758-6496 SW1407-C $17,709.86

Drainage Contract R&M Service 510-500-5758-6496 SW9999-Z $17,709.86

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the contract with Chatfield Contracting, Inc., a savings to the project in the amount of $17,709.86, for the Blackjack Drive/Bentcreek Drive, Program No. SW1407, authorize the corresponding budget transaction, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap


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LOCATION MAP

:*Project: Blackjack Drive/Bentcreek Drive


Land Lots: 920, 953

District: 16



Project

of 262

Cobb County Department of Transportation Faye DiMassimo, Director

1890 County Services Parkway Marietta, Georgia 30008-4014 (770) 528-1600 / fax: (770) 528-1601


FROM: Faye DiMassimo, Director

This item has been electronically signed by:Faye DiMassimo, Director


PURPOSE To authorize the creation of eight new Street Light Districts.

BACKGROUND The following are developments which have met the requirements for addition of street lights on developer-built streets, as outlined in the County’s Street Light Ordinance:

Once the lights are activated, each property owner within the developments will be assessed a $3.50 per month street light service charge by the Cobb County Water System.

Ford Creek Estates Oak Grove, Unit II

Lassiter Ridge Oak Lane Ridge

Merrion Park Sandtown Park

Mill Creek Estates The Heritage at Kennesaw Mountain, Unit II, Phase I

FUNDING

Available in the Department's approved FY14 Street Light District Program budget as follows: 235-050-SLD1-6472

Comm. Dist.

All


of 262

RECOMMENDATION The Board of Commissioners authorize the creation of eight new Street Light Districts as follows:

CommissionDistrict Street Light District Name TypeMonthly Rate

1 Ford Creek Estates Residential $3.50

3 Lassiter Ridge Residential $3.50

4 Merrion Park Residential $3.50

3 Mill Creek Estates Residential $3.50

1 Oak Grove, Unit II Residential $3.50

2 Oak Lane Ridge Residential $3.50

1 Sandtown Park Residential $3.50

1 The Heritage at Kennesaw Mountain, Unit II, Phase I Residential $3.50

ATTACHMENTSLocation Map 1

Location Map 2


of 262

LOCATION MAP 1

PROJECT:Street Light Districts

DATE:November 12, 2013

Cobb CountyDepartment of Transportation

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PROJECT:Street Light Districts



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PURPOSE To authorize the advertisement for and conduct of a public hearing for the proposed closure of a portion of Frey Lake Road, located in Land Lot 97 of the 20th District, 2nd Section, Cobb County, Georgia.

BACKGROUND Over the years, there have been a number of requests from the Pinetree Country Club community to close Frey Lake Road at its intersection with Campus Loop Road. The purpose of this request is to eliminate or address traffic from Cherokee Street/Wade Green Road through the subdivision, to the Kennesaw State University/Chastain Road area. In accordance with O.C.G.A. §32-7-2, a public hearing must be held prior to the closure of a public street. The District Commissioner is aware of this request. After the public hearing, the Department will seek direction from the Board on this proposed closure.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the advertisement for and conduct of a public hearing for the proposed closure of a portion of Frey Lake Road, located in Land Lot 97 of the 20th District, 2nd Section, Cobb County, Georgia.

ATTACHMENTSLocation Map

Comm. Dist. 1


of 262

Kennesaw

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PROJECT:Frey Lake Road Closure

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Notes: Commission District 1 of 262







PURPOSE To authorize the advertisement for and conduct of a public hearing for the proposed closure and abandonment of a portion of Misty Lane, located in Land Lot 761 of the 17th District, 2nd Section, Cobb County, Georgia.

BACKGROUND Rocklyn Homes, Inc., has purchased all of the property adjacent to a portion of Misty Lane. The property has been approved to complete the construction of the townhome development known as White Oak Preserve. Public access along a portion of Misty Lane is no longer needed. The right-of-way on a portion of Misty Lane, adjacent to the Rocklyn Homes, Inc., property, is required to allow full utilization of the property purchased; therefore, Rocklyn Homes, Inc., has requested the County close and abandon a portion of the public right-of-way on Misty Lane, as this section no longer serves a public purpose. In accordance with O.C.G.A. §32-7-2, a public hearing must be held prior to the closing and abandonment of a public street. The District Commissioner is aware of this request.

FUNDING

N/A

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RECOMMENDATION The Board of Commissioners authorize the advertisement for and conduct of a public hearing for the proposed closure and abandonment of a portion of Misty Lane, located in Land Lot 761 of the 17th District, 2nd Section, Cobb County, Georgia.


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PURPOSE To approve Supplemental Agreement No. 1 to Contract No. T002964 with the State of Georgia Department of Transportation to extend the contract term for transit capital projects.

BACKGROUND

The State of Georgia awards financial assistance to local transit systems, as available, which provides funding for up to ten percent of the costs for transit capital and planning projects. On June 14, 2011, the Board of Commissioners authorized the application and acceptance of a contract with the State of Georgia Department of Transportation (GDOT) (Contract No. T002964), which provides funding for various Cobb Community Transit capital projects. This contract expires on December 31, 2013; however, funds are still available for transit capital project expenditures. Of the $1,600,000.00 awarded and previously appropriated by the Board, $848,711.26 is still available for expenditure. In order to allow Cobb County the opportunity to utilize all available funds within the agreement, a contract time extension was requested. GDOT has agreed to extend the contract term. The Department recommends approval of Supplemental Agreement No. 1 to GDOT Contract No. T002964 to extend the contract term through December 31, 2014, which will allow Cobb County to fully expend the remaining balance of $848,711.26.

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The County Attorney's Office has reviewed Supplemental Agreement No. 1 to the contract with GDOT.

FUNDING N/A

RECOMMENDATION The Board of Commissioners approve Supplemental Agreement No. 1 to Contract No. T002964 with the State of Georgia Department of Transportation (GDOT), in a form substantially similar to the attached and as approved by the County Attorney's office, to extend the contract term for transit capital projects through December 31, 2014; and authorize the Chairman to execute the necessary documents.

ATTACHMENTSSupplemental Agreement No. 1 between Department of Transportation State of Georgia and

Cobb County, Georgia - PID-T002964


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SUPPLEMENTAL AGREEMENT 1

BETWEEN

DEPARTMENT OF TRANSPORTATION

STATE OF GEORGIA

AND

COBB COUNTY, GEORGIA

PID – T002964

This agreement is made and entered into this _____ day of _________________,

_______, by and between the DEPARTMENT OF TRANSPORTATION, an agency of the State

of Georgia, hereinafter referred to as the "DEPARTMENT", and COBB COUNTY, hereinafter

called the "SPONSOR".

WHEREAS, the DEPARTMENT and the SPONSOR on June 30, 2011, and entered into

an Agreement, hereinafter called the "ORIGINAL CONTRACT", whereby the DEPARTMENT

agreed to participate in the SPONSOR'S desire to accomplish certain required capital

improvements for modernizing and improving mass transportation services to the public in

specified service area; and

WHEREAS, the DEPARTMENT and the SPONSOR have determined that the time

period for completion of the PROJECT should be extended due to unforeseen delays in

completing line items funded by the Original Contract. This extension will provide the ability to

carry out the full scope of work as identified in ARTICLE I, SCOPE AND PROCUDURES, in

the ORIGINAL CONTRACT dated June 30, 2011.

NOW THEREFORE, THE PARTIES HERETO mutually agree that for and in

consideration of the mutual benefits to flow from each other to the other, the ORIGINAL

CONTRACT dated June 30, 2011, is hereby modified as follows:

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Section One

ARTICLE V, AUTHORIZATION AND APPROVAL, is hereby deleted in its entirety and the

following is substituted in lieu thereof:

TIME IS OF THE ESSENCE OF THIS CONTRACT. The purchases, installation and

construction of the items described in ARTICLE I, SCOPE AND PROCEDURE, shall be

completed no later than December 31, 2014.

The work shall be performed expeditiously, with recognition that unforeseen events make

necessary same minor variations in that schedule.

Section Two

I. EXHIBIT A, BUDGET ESTIMATE dated June 30, 2011 is hereby deleted in its entirety

and a new EXHIBIT A, BUDGET ESTIMATE (REVISED), is substituted in lieu

thereof.

Except as modified, changed, or amended by this Supplemental Agreement, all the terms and

conditions of the Originl Contract dated June 30, 2011 shall remain in full force and effect. The

covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be

binding upon the successors and assigns of the parties hereto.

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3

IN WITNESS THEREOF said parties have hereunto set their hands and affixed their

seals the day and year above first written.

DEPARTMENT OF TRANSPORTATION: COBB COUNTY:

(Seal) BY: (Seal) Commissioner Title: ATTEST: ____________________ IN THE PRESENCE OF: Treasurer Witness

Sworn and subscribed before me this day of , 20 . Notary Seal Federal Employment Identification Number:

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4

EXHIBIT A

BUDGET ESTIMATE (REVISED)

COBB COUNTY

1. Transit Center Improvements $1,079,350.00

2. Paratransit Operations $3,850,000.00

3. Preventative Maintenance $3,850,000.00

4. Paratransit Facility Improvements $3,300,000.00

5. Fixed Route Bus Replacement $2,000,000.00

6. ITS & Related Equipment $1,264,150.00

7. Bus Stop Improvements $200,000.00

8. Computer & Related Equipment $226,500.00

9. Fare Collection Equipment $85,00.00

10. Park & Ride Lot Leasing $0.00

11. Transit Support Vehicle $145,000.00

TOTAL $16,000,000.00

Funding Distribution:

State (10%): $1,600,000.00

Sponsor: Federal (80%)/Local (10%): $14,400,000.00

GDOT Project Number: T002964

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PURPOSE To authorize the development of a Cobb Community Transit Route 30 Service Modification, Transit Service and Marketing Study (2011) Recommendations, and Flex Route Transit Service Evaluation and Implementation Plan.

BACKGROUND

Significant budget shortfalls during FY11 led Cobb Community Transit (CCT) to undertake cost-cutting strategies that balanced revenues and expenses. CCT strategies implemented included a fare increase, service reductions on some routes, and Customer Service Program modifications. The service cuts most impacted transit riders without other transportation options that rely on CCT to travel to jobs, medical appointments, school, and other activities. A transit need remains unmet, as a result. Requested transit planning services will evaluate existing Route 30 service, proposed Flex Bus transit service, the CCT Service and Marketing Study (2011) recommended service plan proposed for Routes 80, 85, and 55, and other strategies that benefit the traveling public, especially those in the southern Cobb County area most impacted by FY11 service reductions. To address some of these needs, the Department proposed a Flex Route transit service pilot program that CCT could design and implement within 2013. The proposed service would operate in Commission District 4 where the FY11 service reductions eliminated two of CCT’s lowest-performing routes. The proposed service would connect riders in areas not currently served to existing CCT routes. The proposed Flex Route service would immediately serve residents of Austell, Powder Springs and Mableton. If successful, CCT could introduce Flex Route transit service in other areas with demonstrated need.

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On March 26, 2013, the Board authorized the Department to begin the public involvement process to introduce the Flex Route transit service pilot program in Commission District 4. The Department has completed the public involvement process. On August 13, 2013, the Board approved submission of an amended FY13 Section 5307 Grant application to the Federal Transit Administration for transit capital, planning, and operating related projects. Funding for the Flex Route transit service pilot program was included in the approved project list, to be appropriated pending Board approval of the pilot program. Ridership has increased on Route 30, currently CCT’s second-highest performing route, partially as a result of the FY11 service reductions that eliminated two routes that served nearby areas. As a result, heavy boardings at certain stops, peak-hour roadway congestion, and other operational challenges have negatively impacted the Route 30 on-time performance. Near-term strategies are needed to improve Route 30 on-time performance, incorporate the CCT Service and Marketing Study (2011) Route 80, 85, and 55 recommendations, and implement a Flex Route transit service pilot program to meet the latent transit service demand in southern Cobb County. Service modifications or improvements identified during this analysis can be implemented with existing Federal and local funding, pending Board approval. Specifically, the consultant team will develop and evaluate alternatives at a conceptual level. Working with the Department, the consultant team will ultimately develop final recommendations that will include operating plans, ridership forecasts, and cost estimates. Upon completion of the service evaluation as described, the Department will present the results to the Board and request further direction. The Department will present an agenda item to the Board at a future date to approve a contract for the development of the CCT Route 30 Service Modification, Transit Service and Marketing Study (2011) Recommendations, and Flex Route Transit Service Evaluation and Implementation Plan.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the development of a Cobb Community Transit Route 30 Service Modification, Transit Service and Marketing Study (2011) Route 80, 85, and 55 Recommendations, and Flex Route Transit Service Evaluation and Implementation Plan.


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Cobb County Information Services James A. Decker, Acting Director



FROM: James A. Decker, Acting Director Stephen D. McCullers, P.E., Director of Water System Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:James A. Decker, Acting Director Stephen D. McCullers, P.E., Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve a contract with Kucera International, Inc. for GIS Planimetric Mapping Enhancements.

BACKGROUND

The Information Services Department, GIS Team, wants to procure an enhanced countywide GIS planimetric dataset that includes all public, residential, and commercial properties located within Cobb County. The data set is to include planimetric features such as edge of pavement, sidewalks, parking lots, and building outlines. This extensive countywide data set will support the operational missions of multiple departments within Cobb County. The final mapping products will include Cobb County as well as incorporated cities. This complete coverage will ensure a number of quality components including accuracy, precision, consistency, and spatial completeness for modeling and planning efforts. A Request for Proposals, Sealed Bid #13-5837, for GIS Planimetric Mapping Enhancements was advertised in The Marietta Daily Journal on August 16, August 23, August 30, and September 6, 2013. Proposals were opened on September 12, 2013. Proposals were received from ten firms. An evaluation committee with members from the Department of Transportation, Tax Assessor’s Office, Community Development Agency, Water System, and Information Services reviewed the proposals. Kucera International, Inc. was selected as the top-ranked proposer based upon staffing, approach, experience with counties and data similar in size to Cobb County, use of state-of-the-art technology, and cost.

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The Department requests approval of a contract with Kucera International, Inc., in an amount not to exceed $339,060.00, to provide the GIS planimetric mapping enhancements. Of that amount, $284,060.00 is for the base GIS feature collection and $55,000.00 is for a 2014 countywide 6-inch digital aerial photo capture and 4-band orthophotography that the vendor offered as an enhancement option.

FUNDING Funding is available in the Water System’s CIP Adopted Budget for Fund 510, Department 500, Unit 5752, Program No. C0134. Transfer from: Preliminary Estimates 510-500-5758-8005 (SW2012-Z) $339,060.00 Transfer to: GIS Planimetric Mapping Enhancements Other Capital Expenditures 510-500-5752-8275 (C0134-P) $339,060.00

RECOMMENDATION The Board of Commissioners approve a contract with Kucera International, Inc., in an amount not to exceed $339,060.00, for GIS Planimetric Mapping Enhancements, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.


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Cobb County Information Services James A. Decker, Acting Director



FROM: James A. Decker, Acting Director Stephen D. McCullers, P.E., Director of Water System Stephen D. White, Director/Chief Appraiser Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:James A. Decker, Acting Director Stephen D. McCullers, P.E., Director Stephen White, Director/Chief Appraiser Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve a Government Wireless Services Agreement with Sprint Solutions, Inc. for an Automatic Vehicle Location system.

BACKGROUND

Both the Water System and the Tax Assessor’s Office utilize an Automatic Vehicle Location (AVL) system that is nearly 10 years old. The existing system has become increasing unreliable. The hardware in the cars has begun to fail and cannot be replaced as new equipment is not compatible with the older AVL system. Given the state of the existing systems and the functions that are available in newer systems, the decision was made to replace the existing system for Water and the Tax Assessor’s Office. Other departments have expressed interest in an AVL system; therefore, a Request for Proposals was issued to address business needs for an AVL system that could be used countywide. The Request for Proposals for an AVL system was advertised in The Marietta Daily Journal on May 31, June 7, June 14, and June 21, 2013, utilizing Procurement Selection Method 2, Competitive Proposals. Proposals were opened on June 27, 2013. Proposals were received from six (6) firms. An evaluation committee comprised of representatives of the following departments reviewed the proposals: Water System; Tax Assessor’s Office; Department of Transportation; Parks, Recreation and Cultural Affairs Department; and the Information Services Department. Sprint Solutions, Inc. was selected as the firm offering the best combination of cost, system functions, integration capability, enterprise capability, proposer

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reputation, and ability to meet the overall criteria of the RFP. The Department requests approval of a Government Wireless Services Agreement with Sprint Solutions, Inc. to provide an AVL system. This agreement will provide the framework for a countywide AVL system. Additionally, this agreement could also be used to provide wireless devices for voice and data plans should the County decide to pursue these options in the future through Sprint. There is no dollar value associated with approval of the Government Wireless Services Agreement. The Sprint AVL system requires a Geotab GPS device in vehicles. These devices can be purchased at a cost of $99.00 per unit through the County’s established purchasing procedures. The on-going cost to provide AVL will be $255.00 to $324.00 per year per vehicle based on the desired functions. Establishing AVL services for a department would require submission of an order from funds which have been budgeted and identified.

FUNDING Established purchasing procedures will be followed by departments placing orders for Geotab GPS devices and AVL services from funds which have been budgeted and identified for that purpose.

RECOMMENDATION The Board of Commissioners approve a Government Wireless Services Agreement with Sprint Solutions, Inc., for an Automatic Vehicle Location (AVL) system, and authorize the Chairman to execute the necessary documents.


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Cobb County Property Management Department John A. Reida, Director

1150 Powder Springs Street Suite 200 Marietta, Georgia 30064 (770) 528-2100 / fax: (770) 528-2148


FROM: John A. Reida, Property Management Director Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:John A. Reida, Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve two new leases with the State of Georgia Properties Commission on behalf of the Georgia Department of Drivers Services for two new drivers licensing facilities to be constructed by the County and authorize the issuance of a Request for Proposals from interested design/build firms to construct the facilities.

BACKGROUND

DDS currently leases two properties for providing drivers licensing services, located at 1605 County Services Parkway, Marietta, Georgia and at 2800 Canton Road, Marietta, Georgia. DDS desires to upgrade and construct new buildings to replace the existing facilities. In order to continue providing these services to its residents, it is proposed that the County construct the two new replacement facilities at 3740 Highway 293, Kennesaw, Georgia, adjacent to the NWWRF, and at 1605 County Services Parkway, Marietta, Georgia, adjacent to the current drivers licensing facility. The proposed lease for each of the new facilities contemplates an annual rental of $100,000.00 per annum as adjusted per actual cost, sufficient to amortize the estimated costs of construction over the twenty (20) year lease terms. The rental amounts will be adjusted in the event the projected actual costs of construction varies from the current estimated costs. The terms of the leases will commence on the earlier of the dates the DDS occupies the premises or the dates the certificates of occupancy for the buildings are issued. The leases will provide for two (2) additional five (5) year renewal terms, at the option of DDS, at rental amounts to be negotiated by the parties prior to the expiration of the initial terms. The new facilities will be constructed pursuant to plans mutually agreed upon by the parties. The contracts for the design/build construction will not be let until the leases have been fully executed. The County will be

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responsible for maintenance and repair of the roof, HVAC, structural, mechanical, plumbing, electrical, exterior and common areas of the facilities. The DDS will maintain and repair the interior and other parts of the premises that are not the responsibility of the County. Approval is also requested for the Purchasing Department to issue a Request for Proposals (RFP) from interested design/build firms to construct the facilities. Additionally, authorization is requested for a $50,000.00 allowance from project funds for soil testing of both properties and preparation of baseline design documents. These documents will be utilized for soliciting proposals for the design and construction of the projects. If the State fails to approve these leases, there is no current obligation by the State to reimburse the County for this preliminary engineering work. Project funding is in the form of a General Fund loan that will be repaid as State lease payments are received. Property Management will return to the Board of Commissioners for approval of the design/builder’s contract.

FUNDING Funding for the engineering allowance is available with the appropriation of Lease Revenue into the capital project as follows: Increase revenue 380-110-4493-4870 (lease revenue) $50,000.00

Increase expenditure 380-110-4493-8033 (site planning) $50,000.00

RECOMMENDATION The Board of Commissioners approve two new leases with the State of Georgia Properties Commission on behalf of the Georgia Department of Drivers Services, for two new drivers licensing facilities to be constructed by the County at 3740 Highway 293, Kennesaw, Georgia and at 1605 County Services Parkway, Marietta, Georgia, for terms of twenty years with two five-year renewal options; authorize the issuance of a Request for Proposals (RFP) from interested design/build firms to construct the facilities; approve a $50,000.00 allowance from project funds for soil testing of both properties and preparation of baseline design documents; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents. ATTACHMENT: Lease Agreement to be provided under separate cover


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FROM: John A. Reida, Property Management Director Willie A. Hopkins, Jr., Director of Support Services Faye DiMassimo, Director of Department of Transportation

This item has been electronically signed by:John A. Reida, Director Faye DiMassimo, Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve Change Order No. 01 to the contract with GFI Genfare for the installation of two high capacity stationary vaults, to include disposal of one existing vault and the relocation of one existing vault, located at the Cobb Community Transit Administration Facility.

BACKGROUND

Stationary vaults are a vital part of the Cobb Community Transit (CCT) revenue collection system. The vaults are necessary to protect revenues collected from theft and to provide security and reliability for maintaining the integrity of revenue collection procedures. Vaults are mounted to the exterior wall of the secured room, providing external access for farebox servicers to deposit daily receipts into the vault receivers. As buses are serviced at the end of daily routes, each farebox is probed: this action downloads the daily ridership/revenue data by bus, and unlocks the farebox so it can be removed from the bus to allow the receipts to be emptied into the vault receiver. This process eliminates the physical handling of receipts being placed in the vault. Receipts placed in the vaults can only be accessed from inside the facility by staff authorized to enter the secured room. On July 23, 2013, the Board of Commissioners approved a contract with GFI Genfare, a Division of SPX Corporation, for the installation of two stationary vaults, to include disposal of two existing vaults, at the CCT Administration Facility. A single bid was received from GFI Genfare, at a cost not to exceed $75,416.00. Prior to installation of the two new vaults, it was determined that the size of the vaults specified

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in the contract with GFI Genfare would not adequately meet future capacity needs to accommodate anticipated higher volume of daily collections. Therefore, the Department requested GFI Genfare to provide a quote for the upgrade to two high capacity vaults. In addition, the Department has identified the need to retain one of the existing vaults to be used as a secure overflow/backup vault. This vault will be moved to allow access from the third vault receiver location already in place. The Department requests approval of Change Order No. 01 to the contract with GFI Genfare for the upgrade to high capacity vaults, to include disposal of one existing vault and the relocation of one existing vault, at a cost not to exceed $6,160.01. Funding for the additional cost to upgrade to high capacity vaults is available through Federal Transit Administration FY11 Section 5307 Grant No. GA-90-X303. Federal funding will provide 80 percent of the total cost of the upgrade, not to exceed $4,928.01. The 20 percent local match required, not to exceed $1,232.00, is available in the approved Transit Capital Project Fund budget.

FUNDING Available in the FY13 approved Transit Capital Project Fund budget with the following budget transfer:

Transfer from: 202-050-4864-8005 $6,160.01

Transfer to: 202-050-4864-8490 $6,160.01

RECOMMENDATION The Board of Commissioners approve Change Order No. 01 to the contract with GFI Genfare, a Division of SPX Corporation, in an amount not to exceed $6,160.01, for the installation of two high capacity stationary vaults, to include disposal of one existing vault and relocation of one existing vault, located at the Cobb Community Transit (CCT) Administration Facility; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.


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FROM: John A. Reida, Property Managment Director Willie A. Hopkins, Jr., Support Services Agency Director Faye DiMassimo, Transportation Agency Director

This item has been electronically signed by:John A. Reida, Director Faye DiMassimo, Director Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve a contract with Garland/Design-Build Solutions, Inc., for roof replacement of the Fuel Island building located behind the Cobb Community Transit Administration Facility on Commerce Park Drive.

BACKGROUND

The roofs on the Cobb Community Transit Administration Facility and surrounding buildings, located at 463 Commerce Park Drive, are currently over 17 years old. An assessment conducted earlier this year determined that the overall roofing systems were in poor condition. Roof replacement of the Fuel Island building is necessary due to the deteriorated condition of the roof and resulting irreparable leaks. Due to the County-wide budget constraints experienced from FY10 through FY12, replacement of the roof was deferred. The condition of the roof has continued to deteriorate, and replacement is now recommended. This project consists of installation of new roofing, flashings, gutters and downspouts, and includes a non-fibered asphalt coating to protect the new roofing system from weathering elements. Funding in the amount of $90,000.00 is available in existing Federal Transit Administration Grant No. GA-90-X280 for Transit Center Improvements, as previously approved by the Board of Commissioners. Federal funding will provide 80 percent of the total project cost, in an

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amount not to exceed $72,000.00. The remaining 20 percent local match, in an amount not to exceed $18,000.00, is available in the approved Transit Capital Projects Fund budget. Services will be procured utilizing the U.S. Communities Purchasing Agreement, of which Garland/Design-Build Solutions, Inc., is an authorized vendor.

FUNDING Federal and local funding is available in the Transit’ s Divisions approved Capital Projects Fund with the following budget transfer, utilizing Federal Transit Administration Grant No. GA-90-X280 funding:

Transfer from: 202-050-4826-8005 (Preliminary Estimate) $90,000.00

Transfer to:202-050-4826-8111 (Roofing Installation/Bldgs & Structures) $90,000.00

RECOMMENDATION The Board of Commissioners approve a contract with Garland/Design-Build Solutions, Inc., in an amount not to exceed $90,000.00, for roof replacement of the Fuel Island building located behind the Cobb Community Transit Administration Facility on Commerce Park Drive; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To authorize acceptance of a donation from the Georgia Firefighter’s Burn Foundation, Inc. for Fire and Life Safety Education and Prevention programs and supplies.

BACKGROUND The Georgia Firefighter’s Burn Foundation, Inc. donates funds from the annual Boot Drives to local Fire Departments for the purpose of enhancing public education programs. Cobb Fire & Emergency Services (CCFES) has been notified by the Foundation that a balance is due to CCFES in the amount of $6,778.88. These funds, when awarded, are used to purchase smoke alarms to at-risk households in Cobb County.

FUNDING Appropriate receipt of revenue as follows: Increase Revenue 270-130-G264-4506 (other local revenue) $6,771.88 Increase Expenditure 270-130-G264-6207 (safety supplies) $6,771.88

RECOMMENDATION The Board of Commissioners authorize the acceptance of a donation from the Georgia Firefighter’s Burn Foundation, Inc., in the amount of $6,771.88, for Fire and Life Safety Education and Prevention programs and supplies, and further authorize the related appropriations.

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PURPOSE The Board of Commissioners authorize the application for and acceptance of Homeland Security funds passed through the Georgia Emergency Management Agency/Homeland Security for continued enhancement of capabilities of the Search and Rescue Team.

BACKGROUND On June 22, 2004, the Cobb Board of Commissioners authorized CCFES to enter into an agreement with the Georgia Office of Homeland Security/Emergency Management Agency (OHS/GEMA) to become a member agency of the newly chartered Georgia Search and Rescue Team (GSAR). These regional teams are placed throughout the State of Georgia, funded by federal Homeland Security grant monies. This effort provides equipment, vehicles, maintenance, and training to these specialized response teams for enhanced regional response capabilities for urban search and rescue operations. As a member and host agency for one of these teams, CCFES was awarded initial and ongoing grants for the equipment and vehicle now owned, housed, and maintained by Cobb County.

In keeping with this ongoing agreement, OHS/GEMA has again notified CCFES that there is $20,000.00 available in OHS/GEMA funds for this purpose. This award is specifically designated for the purchase and maintenance of equipment used in Technical Search and Rescue Team responses.

This agreement is identical to those in the previous awards, and has been approved as to form by the Cobb County Attorney.

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IMPACT STATEMENT These grant funds require no local match with no fiscal impact to CCFES. Pursuant to the original 2004 agreement, CCFES will be expected to provide Mutual Aid throughout the Metro Atlanta area, and potentially the Southeast Region with any equipment obtained through this grant program.

FUNDING Increase revenue: 270-130-G282-4493 (GEMA) $20,000.00 Increase expense: 270-130-G282-6207 (Safety Supplies) $20,000.00

RECOMMENDATION The Board of Commissioners authorize the application for and acceptance of Homeland Security funds passed through the Georgia Emergency Management Agency/Homeland Security (GEMA), in the amount of $20,000.00, for continued enhancement of capabilities of the Search and Rescue Team, authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.


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PURPOSE To authorize the application for FY13 Homeland Security Georgia Search and Rescue Team grant funding.

BACKGROUND Cobb Fire & Emergency Services (CCFES) has been notified by the Georgia Emergency Management Agency/ Office of Homeland Security of $280,000 in total available funds for disbursement to the member agencies which maintain Georgia Search and Rescue (GSAR) teams within local jurisdictions throughout the State. These funds are retained specifically to maintain equipment and training for local search and rescue programs and ensure these local team’s capabilities remain intact. CCFES wishes to apply for funding for this purpose. Agencies that make application and are awarded funding will then be notified of the amount of the award. If granted funding, CCFES will bring forth a subsequent agenda item at that time requesting acceptance of that funding.

IMPACT STATEMENT

There is no local match associated with this program; therefore, no fiscal impact to Cobb County.

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FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize application for FY2013 Homeland Security Georgia Search and Rescue (GSAR) team grant funding.


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This item has been electronically signed by:Jack Forsythe, Director of Public Safety


PURPOSE To authorize the acceptance of a sponsorship for four firefighting personnel to attend Technical Large Animal Rescue Training from Michelle Akers Horse Rescue and Outreach, Inc.

BACKGROUND The Large Animal Emergency Rescue Initiative was established by local resident Michelle Akers in 2007 in Powder Springs, Georgia. Her charity Emergency Rescue Initiative is a public outreach program to provide rescue and rehabilitation to horses in need of rescue, rehabilitation, and possible placement in a new setting. Ms. Akers has extended an offer to Cobb Fire & Emergency Services to sponsor four (4) firefighting personnel at the upcoming three-day large animal rescue course in Gray, Georgia on December 5-7, 2013. The cost of tuition and associated materials is $425.00 per student. Ms. Akers wishes to fund the $1,700.00 to for this purpose. With horses and other large animals located within Cobb County, this course will offer the initial training needed to attempt effective rescues of these animals when they are in need of extraction from trenches, ditches, and other hazardous situations. Presently, there is no capability within Cobb County Public Safety for this purpose.

Ms. Akers will pay directly for the $1,700.00 cost to sponsor four Cobb Fire & Emergency Services (CCFES) employees. CCFES will absorb the costs for lodging and per diem for the four firefighting personnel who will attend the training within their travel and training budget.

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FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the acceptance of a sponsorship for four firefighting personnel to attend Technical Large Animal Rescue Training from Michelle Akers Horse Rescue and Outreach, Inc.


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PURPOSE To authorize the acceptance of a donation from Marathon Petroleum for procurement of equipment and supplies to enhance emergency response.

BACKGROUND Cobb Fire and Emergency Services (CCFES) has a longstanding partnership with Marathon Petroleum regarding training and emergency response to the large storage and distribution facility in the South Cobb area. Marathon wishes to donate $3,000.00 to CCFES for the purpose of procuring equipment and supplies to enhance the emergency response at the facility in the event of a fire, explosion, spill or other incident of significance. There are no other costs to CCFES in the acceptance of this grant.

FUNDING Increase revenue: 270-130-G279-4920 (Gifts & Donations) $3,000.00 Increase expenditure: 270-130-G279-6207 (Firefighting Supplies) $3,000.00

RECOMMENDATION The Board of Commissioners authorize the acceptance of a donation from Marathon Petroleum, in the amount of $3,000.00, for procurement of equipment and supplies to enhance emergency response; and further authorize the corresponding budget transactions.

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PURPOSE To authorize the acceptance of donations from various community donors for support of the Cobb County Public Safety Education Block Party.

BACKGROUND Recognizing an upward trend for calls for Fire, Police, and Emergency Medical Service response, Cobb Fire (CCFES) has identified a need for comprehensive safety educational activities to be conducted in the South Cobb community. CCFES has partnered with Cobb Police, E-911, the Cobb Emergency Management Agency Citizens Emergency Response Team, the Austell Community Task Force, Animal Control, and the Neighborhood Safety Commission to take this comprehensive public safety initiative training to those citizens who are considered at-risk for medical and other public safety emergencies, but do not have the means to seek the training out themselves.

The third public event of this nature was held on October 12, 2013. This multidisciplinary safety program was attended by several hundred local residents in the South Cobb area. The Georgia Firefighters Burn Foundation, United Way of Greater Atlanta, and the Zoe City Church have made it their intention to make donations of $750.00, $200.00, and $200.00, respectively towards this cause. The funds will be used to defray the cost of the educational and associated materials for this event.

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FUNDING Increase Revenue 230-130-1000-4920 (Gifts & Donations) $1,150.00 Increase Expenditure 230-130-1000-6155 (Education & Training Supplies) $1,150.00

RECOMMENDATION The Board of Commissioners authorize the acceptance of donations from the Georgia Firefighters Burn Foundation, United Way of Greater Atlanta, and the Zoe City Church, in the amounts of $750.00, $200.00, and $200.00 respectively, for support of the Cobb County Public Safety Education Block Party, and further authorize the corresponding budget transactions.


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PURPOSE To authorize the acceptance of a donation of exercise equipment from Bill and Cheryl Holliday.

BACKGROUND The Cobb County Department of Public Safety has been notified that Bill and Cheryl Holliday wish to donate several pieces of used exercise equipment to be used at the Cobb County Department Public Safety Training Center. To be placed in the DPS Training Center for physical training, the equipment consists of a weight bench, Olympic bar, weight machine, and 550 pounds of free weights. The estimated fair market value of this equipment is approximately $1,600.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the acceptance of a donation of exercise equipment from Bill and Cheryl Holliday.

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Cobb County Community Development Agency Rob Hosack, AICP, Director

P. O. Box 649 Marietta, Georgia 30061-0649 (770) 528-2125 / fax: (770) 528-2126


FROM: Rob Hosack, AICP, Director

This item has been electronically signed by:Rob Hosack, AICP, Director


PURPOSE To authorize the advertisement for and conduct of a public hearing to secure planning services for the development of a Joint Land Use Study in partnership with Dobbins Air Reserve Base, the City of Marietta, and the City of Smyrna, and authorize the issuance of a Request for Proposals.

BACKGROUND

The Community Development Agency recommends retaining a consultant to conduct a Joint Land Use Study to assist in evaluating encroachment issues on Dobbins Air Reserve Base. This study will be accomplished as a partnership between Cobb County, Dobbins Air Reserve Base, City of Marietta, and the City of Smyrna. Also, it is being requested that the Board of Commissioners authorize the issuance of a Request for Proposals using Selection Process 2 (Competitive Proposals) in the Policy for the Procurement of Professional Services, as amended by the Board on July 28, 2009. Some of the goals for conducting the Joint Land Use Study include:

• Plan for the long-term viability of the missions at Dobbins Air Reserve Base and Lockheed Martin in service to the national defense of the nation;

• Plan for the long-term viability of the Clay National Guard complex in service to the state for humanitarian missions and security;

• Increase protection of health, safety, and property of the local community;

• Improve the appreciation of the military mission at Dobbins by the local community; and

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• Enhance intergovernmental cooperation.

The contract to be awarded for this project that is likely to be in excess of $100,000.00, and therefore, the Community Development Agency requests that the Board authorize the advertisement of a public hearing prior to expending these funds. According to the Official Code of the State of Georgia, the Board is required to conduct a public hearing prior to expending funds of $100,000.00 or more to employ an independent consulting firm to conduct an independent study or survey.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the advertisement for and conduct of a public hearing to secure planning services for the development of a Joint Land Use Study in partnership with Dobbins Air Reserve Base, the City of Marietta, and the City of Smyrna, and authorize the issuance of a Request for Proposals utilizing Selection Process 2 (Competitive Proposals). ATTACHMENT Request for Proposal is provided under separate cover


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PURPOSE To review, in accordance with Section 6-147 of the Alcoholic Beverage Ordinance, a summary of the Show Cause Hearing conducted on October 10, 2013, by the License Review Board for Publix Supermarkets, Inc., doing business as, Publix Supermarkets #146, 4430 Wade Green Rd., Kennesaw, Georgia 30144, Phillip Rossen, licensee.

BACKGROUND On December 16, 1997, the Alcoholic Beverage Ordinance was amended to authorize the License Review Board to conduct a Show Cause Hearing to suspend or recommend to the Cobb County Board of Commissioners suspension or revocation of an Alcoholic Beverage License for due cause. The amendment also provided for the Board of Commissioners to review a summary of the Show Cause Hearing and to affirm the decision of the License Review Board or place the matter for a hearing before the Cobb County Board of Commissioners. On October 10, 2013, the License Review Board conducted a Show Cause Hearing for Publix Supermarkets, Inc., doing business as, Publix Supermarkets #146, Phillip Rossen, licensee, in regard to selling/furnishing an alcoholic beverage to an underage person by an employee of Publix Supermarkets #146, on July 25, 2013. After conducting the Show Cause Hearing and considering all evidence and testimony presented, and the online questionnaire, the License Review Board recommended a 4-day (Sunday thru Wednesday) suspension of the beer, wine, and Sunday sales package license for Publix Supermarkets, Inc., doing business as, Publix Supermarkets #146, Phillip Rossen, licensee.

FUNDING

N/A

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RECOMMENDATION The Board of Commissioners review the summary of the Show Cause Hearing of October 10, 2013 and affirm the decision of the License Review Board to recommend a 4-day (Sunday thru Wednesday) suspension of the beer, wine, and, Sunday sales package license for Publix Supermarkets, Inc., doing business as, Publix Supermarkets #146.

ATTACHMENTSSummary of Show Cause Hearing, October 10, 2013

License Review Board Questionnaire


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Summary of Show Cause Hearing before the Cobb County License Review Board for Publix Supermarkets, Inc., doing business as, Publix Supermarkets #146, located at

4430 Wade Green Rd, Kennesaw, GA 30144, Phillip Rossen, licensee. On October 10, 2013, the hearing was conducted in the Bid Room, 1772 County Services

Parkway, Marietta, Georgia 30008.

License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item. All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr.

Agent Loren Smith with the Georgia Department of Revenue stated that on July 25, 2013 she and Agent

Jeremy May conducted a compliance check with an underage male at Publix Supermarkets #146. Agent Smith stated that she witnessed the underage male purchase a six-pack of Bud Light beer from a clerk

later identified as Matthew Stopar. Agent Smith stated that Mr. Stopar did ask for identification from the underage male and the underage male explained to the clerk that he did not have his identification with

him. Agent Smith stated that the clerk then entered something into the system and sold the beer to the underage male. Agent Smith stated that after the beer was purchased she and the underage male left

the store and Agent May entered the store to issue the citation.

Agent Jeremy May with the Georgia Department of Revenue stated that he entered the store after the

purchase was made and notified the manager on staff and Mr. Stopar that alcohol had been sold to an underage person and he issued a citation to the manager of the store.

Pictures of the underage male who purchased the alcohol were provided to the License Review Board.

Mr. Michael Kohler, attorney for Publix Supermarkets, Inc. stated that Publix Supermarkets #146 did not contest the incident happened and stated that Publix takes full responsibility for the incident. Mr. Kohler

provided the License Review Board with a handout of information including the protocols that are in place

and what has been done since the incident to prevent this type of violation from occurring again.

John Westall, Publix District Manager over eight stores in Cobb, stated that he has never had a store where alcohol was sold to a minor. Mr. Westall stated that he has gone back and taken the alcohol

training since the violation which includes all alcohol, wines, fortified wines, the effects of alcohol, alcohol dependency and alcohol abuse, how to sell alcohol, and who to sell alcohol to. Mr. Westall stated that

Publix does have a secret shopper program where employees from other stores conduct compliance checks at Publix stores where they do not work. Mr. Westall stated that since December 2012 there have

been no failed secret shopper compliance checks. Mr. Westall explained that if there is a failed

compliance check that the employee is required to sign a counseling statement and be retrained and retested before working back on a register. Mr. Westall stated that since the incident there are four

secret shopper compliance checks conducted each month. Mr. Westall stated that Mr. Stopar has worked for Publix for seven years and is still employed at Publix working his way through school. Mr. Westall

explained that Mr. Stopar was terminated as a cashier, and he no longer works at a register and does not

sell any alcohol or tobacco.

Mr. Phillip Rossen, licensee of Publix Supermarkets #146, stated that he has been with Publix for forty-

two years and he is responsible for seventy-four stores and that none of his stores have even been

issued citations. Mr. Rossen admitted that a different Publix store was cited in 2006 but he was not the licensee of that store. Mr. Rossen stated that “Matt” made an unacceptable mistake and he stated that

Publix is remorseful for the violation.

Mr. Kohler in closing stated that there are one hundred-seventy six Publix stores in Georgia and he asked that Publix Supermarket #176 be given a warning or probation.

After considering all evidence and testimony presented and the online questionnaire, pursuant to a

motion by Jim Pehrson and a second by Eddie Canon, the License Review Board recommended a 4 -DAY (SUNDAY THRU WEDNESDAY) SUSPENSION of the beer, wine, and Sunday sales package license

for Publix Supermarkets, Inc., doing business as, Publix Supermarkets #146.

The License Review Board voted 4-0.

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Jeremy May of the Georgia Department of Revenue issued an alcohol citation to Publix Super Market #0146 for the unlawful sale of alcohol to a person under the age of 21. According to Mr. May, on July 25, 2013, a former Publix cashier, Matthew Stopar, violated Revenue Regulation 560-2-2-25 by unlawfully selling alcohol to a person under the age of 21.

No

1. What was the violation(s)?

2. Were there more than one violation?

3. Was the compliance check in regard to a complaint?

4. Did all employees have work permits at the time of the compliance check?

5. How long have you, the licensee, operated the business?

No

Yes

Since 12/16/1993

6. Have there been previous violations at this location or other locations where you were the licensee?

No

7. If so, how many, where, and when?

Not applicable.

8. What were the sanctions?

Not applicable.

9. Are you remorseful regarding the violation(s) or was it an employee or someone else`s fault?

Licensee: PHILLIP LEO ROSSON

FACTORS TO CONSIDER IN SHOW CAUSE HEARING REGARDING THE LICENSE DUE TO A SALE OF ALCOHOL TO AN UNDERAGE PERSON

QUESTIONS FOR THE LICENSEE

COBB COUNTY BUSINESS LICENSEP.O. Box 649Marietta, Georgia 30061-0649phone: (770) 528-8410 fax: (770) 528-8414Email: [email protected]

Cobb County License Review Board

Paul FosterBusiness License

Division Manager

License Number: 900670

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SCHR_ALCH_ LICENSEE_UUSALE

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Yes. Publix spends a significant amount of time, money and resources to make sure that its employees comply with the laws and regulations governing the sale of alcohol. For example, associates are trained on policies and procedures governing the sale of regulated products immediately after being hired and every year thereafter. Publix employs a secret shopper program to monitor compliance with these policies and procedures. Any violation results in immediate disciplinary action. In this case, Mr. Stopar was indeed educated and trained on the sale of alcoholic beverages.

Mr. Stopar has been accused of failing to comply with Revenue Regulation 560-2-2-25 by unlawfully selling alcohol to a person under the age of 21, which is also contrary to Publix`s own rules and its education and training programs. Publix takes any allegations of unlawful conduct on the part of its employees seriously and therefore promptly terminated Mr. Stopar`s position with Publix as a cashier.

Publix is remorseful for the alleged violation, particularly given Publix`s continued efforts to make a positive difference in the communities in which it serves. In 2012 alone, Publix supported over 250 organizations located in Cobb County, and Publix contributes annually to national non-profit organizations via companywide campaigns.

Food for All Campaign - During the holiday season, Publix embraces the Food for All Campaign. The funds raised are used to support programs designed to fight hunger and advocate self-sufficiency on a local, regional, and international level. Funds stay in the communities in which they are raised. In 2012, Publix donated more than $3.2 million to this good cause.

United Way - Approximately 450,000 United Way agencies and chapters in the United States serve millions of people of all ages and incomes. From helping those with physical and mental disabilities to delivering meals to seniors, United Way makes a visible impact in its communities. In 2012, Publix contributed approximately $48.9 million to United Way. Although the United Way is a national organization, the money raised locally stays in the community.

March of Dimes - Publix and March of Dimes team up for healthier babies during an annual campaign (usually in April). In 2013, Publix raised over $4.7 million to support March of Dimes` life-saving research and community programs that fight birth defects, low birth-weight and infant deaths.

Special Olympics - In 2012, Publix raised more than $3 million for Special Olympics, an international non-profit organization dedicated to empowering individuals with intellectual disabilities to become physically fit, productive and respected members of society through sports training and competition. Indeed, many of Publix`s very own associates compete in State and National Games.

Children`s Miracle Network - Children`s Miracle Network Hospitals raises funds for 170 children`s hospitals across North America, which, in turn, use the money where it`s needed the most. When a donation is given it is used to support the surrounding community, ensuring that every dollar is helping local children. These donations have gone to support research and training, purchase equipment, and pay for uncompensated care, all in support of our mission to save and improve the lives of as many children as possible.

10. Were there written procedures in place prior to the violations or after?

There were written procedures in place prior to the alleged violation, and Publix made Mr. Stopar aware of these procedures through its mandatory training program.

11. How are the employees held accountable to follow the policies and procedures of the business?

Associates are trained on policies and procedures governing the sale of regulated products immediately after being hired and every year thereafter. Publix employs a secret shopper program to monitor compliance with these policies and procedures. Any violation results in immediate disciplinary action.

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12. What are the consequences for the employee and managers for violations of policies and procedures?

13. What are the consequences for the employee and managers for violations of law/ordinances?

Publix issues a written Counseling Statement informing the employee that any subsequent violation will result in immediate termination. Publix also performs a follow-up check on the employee within 30 days to ensure that the employee has taken corrective action regarding his or her compliance with Publix`s policies and procedures. In this case, Mr. Stopar is no longer a cashier with Publix.

Publix issues a written Counseling Statement informing the employee that any subsequent violation will result in immediate termination. Publix also promptly removes the associate from his or her cashier position for a minimum of 30 days. In this case, Mr. Stopar is no longer a cashier for Publix.

14. How are the consequences communicated to the employee?

Verbally and through a written Counseling Statement.

15. When are the consequences communicated to the employee?

Immediately after a reported violation.

16. Was there training of employees prior to the violation?

Yes

17. Was there training of employees after the violation?

Yes

18. Was there any retraining of employees after the violation?

Yes

19. Will there be any reoccurring training of employees?

Yes

20. How may employees work at this location?

121

21. How many locations are you the licensee?

Cobb County - 7, Atlanta - 10, Total = 17

22. What experience do you the owner/licensee have in the sale of alcohol?

I have been a licensee for nearly 20 years. I have significant experience based on my understanding of the retail business related to the sale of consumable items.

23. Do you the owner/licensee have a secret shopper program in place?

Yes

24. What has been the results of the program?

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Publix`s corporate records show that over the last ten months Publix Super Market #0146 received thirty-eight (38) internal checks regarding the sale of restricted items (Alcohol - 16; Lottery - 11; Tobacco - 11), and the store passed each one. Eleven of these checks took place over the last two months.

25. Are you the owner/licensee, managers, and employees familiar with the Georgia Drivers License?

Yes


Card orientation / states "Under 21" on card / birth date

27. Do you the owner/licensee have a point of sale system (i.e. - cash register) which prompts for identification prior to the sale of alcohol?

Yes

28. Is there an override feature?

Yes

29. If there is an override feature, who can override the system?

An associate can override the point of sale system after age verification.

30. What is your policy on when to check ID prior to the sale of alcohol?

To ask for an ID from everyone who appears to be under the age of 30.

31. What type of business is being operated at this location?

Retail Grocery

No

32. Is the type of business being operated at this location different from the type of business that was approved to operate in the original application?

33. Are there cameras in the establishment?

34

Yes

34. If so, how many?

35. How often are they reviewed?

Daily

36. Why are they reviewed?

Video is reviewed for loss prevention, safety and customer service related issues.

37. How long is the video maintained?

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60-90 days

38. Has the video been reviewed regarding the violation(s)?

Yes

39. If so, by whom?

Store Manager and Customer Service Manager

40. What was determined from the video?

It appears Publix employee Matt Stopar did not follow the established protocol for age verification regarding the sale of regulated products. Specifically, it appears Mr. Stopar did not require the purchaser to present his driver`s license for purposes of verifying his date of birth.

41. Have you discussed with the employee that committed the violation what occurred when he/she committed the violation?

Yes

42. What explanation did the employee have regarding the violation?

The employee initially requested that the customer provide identification and the customer responded by stating he was in a hurry and had left his identification at home. Given the sense of urgency and the fact that the bearded customer appeared to be over the age of twenty-one, the employee proceeded with the sale.

43. What has been the consequence to the employee for the violation?

Publix Super Market #0146 issued the employee a written Counseling Statement informing him that any violation of Publix`s mandatory age verification requirements in the future would result in immediate termination. Furthermore, store management permanently removed the employee from his position as a Publix cashier so that he is no longer in a position that would allow him to control the sale of regulated products.

44. What assurance can you provide the LRB that you the owner/licensee and your employees will not sell/provide alcohol in violation of State or County Law again.

Publix Super Markets, Inc., along with Publix Super Market #0146, work diligently to ensure that its employees do not sell alcoholic beverages to individuals under the age of twenty-one, and Publix Super Market #0146 significantly increased these efforts in direct response to the events that took place on July 25, 2013. At the store manager`s request, all cashiers have undergone additional training regarding the lawful sale of regulated items and Publix has increased the number of internal checks at the store to more than once a month. Moreover, the employee whose actions resulted in the issuance of the alcohol citation has been removed indefinitely from his position as a Publix cashier.

45. What evidence can you provide the LRB that you and your employees understand State and County law regarding the sale and service of alcohol?

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After being hired and each year thereafter, every Publix employee receives mandatory training regarding the lawful sale of regulated items, including alcoholic beverages. Publix verifies the effectiveness of this training through its secret shopper program, which has repeatedly shown that Publix Super Market #0146 and its employees both understand and consistently comply with the laws pertaining to the sale of alcoholic beverages.

46. Do you take responsibility for the actions of your employees and any violations that the employees may commit?

Yes

47. Does the cash register or point of sale system track alcohol sales?

Yes

48. Does the cash register or point of sale system track when they were sold?

Yes

49. Does the cash register or point of sale system track by whom they were sold?

Yes

50. Does the cash register or point of sale system track if ID was checked?

Yes

51. Does the cash register or point of sale system track the Date of Birth prior to the sale of alcohol?

Yes

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PURPOSE To review, in accordance with Section 6-147 of the Alcoholic Beverage Ordinance, a summary of the Show Cause Hearing conducted on October 10, 2013, by the License Review Board for Racetrac Petroleum, Inc., doing business as, Racetrac #434, 4350 Wade Green Rd., Kennesaw, Georgia 30144, Eric Ritter, licensee.

BACKGROUND On December 16, 1997, the Alcoholic Beverage Ordinance was amended to authorize the License Review Board to conduct a Show Cause Hearing to suspend or recommend to the Cobb County Board of Commissioners suspension or revocation of an Alcoholic Beverage License for due cause. The amendment also provided for the Board of Commissioners to review a summary of the Show Cause Hearing and to affirm the decision of the License Review Board or place the matter for a hearing before the Cobb County Board of Commissioners. On October 10, 2013, the License Review Board conducted a Show Cause Hearing for Racetrac Petroleum, Inc., doing business as, Racetrac #434, Eric Ritter, licensee, in regard to selling/furnishing an alcoholic beverage to an underage person by an employee of Racetrac #434, on July 25, 2013. After conducting the Show Cause Hearing and considering all evidence and testimony presented, and the online questionnaire, the License Review Board recommended a 4-day (Sunday thru Wednesday) suspension of the beer, wine, and Sunday sales package license for Racetrac Petroleum, Inc., doing business as, Racetrac #434, Eric Ritter, licensee.

FUNDING

N/A

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RECOMMENDATION The Board of Commissioners review the summary of the Show Cause Hearing of October 10, 2013 and affirm the decision of the License Review Board to recommend a 4-day (Sunday thru Wednesday) suspension of the beer, wine, and, Sunday sales package license for Racetrac Petroleum, Inc., doing business as, Racetrac #434.

ATTACHMENTSSummary of Show Cause Hearing, October 10, 2013



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Summary of Show Cause Hearing before the Cobb County License Review Board for Racetrac Petroleum, Inc., doing business as, Racetrac #434, located at 4350 Wade Green Rd., Kennesaw, GA 30144, Eric Ritter, licensee. On October 10, 2013, the hearing was conducted in the Bid Room, 1772 County Services Parkway, Marietta,

Georgia 30008.

License Review Board Chairperson Judy Skeel began the hearing by reading the agenda item. All witnesses were given the oath by License Review Board attorney Sam Hensley, Jr.

Agent Loren Smith with the Georgia Department of Revenue stated that on July 25, 2013 at

approximately 7:40p.m. she and Agent Jeremy May conducted a compliance check with an underage male at Racetrac #434. Agent Smith stated that she witnessed the underage male purchase a twenty-

four ounce Bud Light beer from the clerk, later identified as James White. Agent Smith stated that Mr.

White did not ask the underage male for identification. Agent Smith stated that after the beer was purchased, she and the underage male left the store and Agent May entered the store to issue the

citation.

Agent Jeremy May with the Georgia Department of Revenue stated that he entered the store after the

purchase was made and notified the manager on staff and Mr. White that alcohol had been sold to an underage person and he issued a citation to the manager of the store. Agent May stated that Mr. White

was remorseful and that he knew he had made a mistake.

Pictures of the underage male who purchased the alcohol were provided to the License Review Board.

Mr. Parks Huff, attorney for Racetrac Petroleum, Inc. stated that Racetrac did not contest the incident

happened. Mr. Huff stated that within minutes of the incident corporate was notified and a plan was put into place to modify the policies and procedures for the Racetrac stores in Cobb County. Mr. Huff also

explained that Evindi conducts compliance checks for Racetrac and that Racetrac has not failed an Evindi compliance check since 2011.

Mr. Eric Ritter, licensee of Racetrac #434, stated that he has been the director of operations for nine years and the policy for Racetrac is to check the identification of anyone purchasing alcohol. Mr. Ritter

stated that a failed compliance check is not acceptable and he apologized for the violation. Mr. Ritter stated that all employees have been retrained since the incident and that employees will be retrained

monthly. Mr. Ritter stated that Mr. White was terminated and that the manager on duty at the time of

the incident has lost his eligibility for a bonus for this year. Mr. Ritter stated that he does not ever expect this to happen again. Mr. Ritter stated that he has twelve stores in Georgia and seven of the stores are

in Cobb County. Mr. Ritter stated that all employees are required to sign an acknowledgment form stating that they understand the policies and procedures of Racetrac.

Parks Huff in closing admitted that other Racetrac locations have had violations in the past but Mr. Ritter

was not the licensee. Mr. Huff pointed out that the most recent violation was in 2007 and he would like

Racetrac to be treated as if this was their first violation since they have not had a violation in six years or more.

After considering all evidence and testimony presented and the online questionnaire, pursuant to a

motion by Jim Pehrson and a second by Larry Walker, the License Review Board recommended a 4 -DAY

(SUNDAY THRU WEDNESDAY) SUSPENSION of the beer, wine, and Sunday sales package license for Racetrac Petroleum, Inc., doing business as, Racetrac #434.

The License Review Board voted 4-0.

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On July 25, 2013, James White, an employee of RaceTrac, failed a random underage alcohol compliance check that was performed by the state of Georgia. Mr. White was immediately terminated.

No






No

Yes

The licensee has been the licensee since December, 2012. RaceTrac has operated this convenience store without any violations since June 1993.


No


NA


NA


Licensee: ERIC N RITTER






Division Manager

License Number: alc000230

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RaceTrac takes full responsibility for the failure of this random compliance check. It is the responsibility of the employee, the store manager, the district manager, and all levels of management to ensure that no one under the age 21 receives alcohol. This responsibility begins with the hiring, training and supervision of all its associates.


RaceTrac has written procedures in place. Upon hiring and during the training process proper alcohol sales procedures and policies are contained in the employee handbook and is covered extensively in the training class. Before going on the register, each employee must pass a test ensuring that they understand how to properly sell alcohol. Quarterly, each employee must pass another test before the can remain on the register.


The employee that failed this compliance check was immediately terminated. RaceTrac has zero tolerance towards sale of alcohol to an underage individual. Any employee violating this policy will be immediately terminated. Any store manager over a store where a compliance check is failed cannot qualify for RaceTrac annual performance incentives.



If a violation of a policy includes the sale of alcohol to underage person, it is immediate termination. If the policy violation has a lesser consequence, RaceTrac has a progressive disciplinary policy for employees which includes retraining, writing up an employee with a warning placed in their employment file, putting an employee on probation and if the problem continues termination for repeating policy violations. Store managers have the same disciplinary schedule but can also have loss of annual performance incentives.

The same disciplinary schedule listed above also applies for the violation of laws and ordinances. Again, immediate termination for an employee that sells alcohol to an underage person.


Upon hiring, each employee goes through a thorough training program which includes proper alcohol sales. RaceTrac training program was developed by Evendi and RaceTrac continues to consult Evendi on any improvements to its training program. After the initial training which includes a written policy and procedure, each employee must pass a test showing competency relating to alcohol sales before they can go on a register. Quarterly, each employee must pass another test emphasizing proper alcohol sales. Daily at clock-in they are reminded to properly ID everyone. Monthly store meetings also emphasize the proper sale of alcohol.


The consequences of failing to follow policies and procedures are communicated to the employee upon hiring and each time the alcohol polices is reviewed


Yes


Yes


Yes


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Yes


12


12


The licensee has worked his way up from a store manager to a district manager and is now the operations manager for the state of Georgia.


Yes


RaceTrac has retained Evindi for several years to conduct its mystery shopper program. RaceTrac believes it is best to have an outside consultant to manage the mystery shopper program. Since January 2011, Evindi has secret shopped this store 65 times for both alcohol and tobacco. This store has never failed a secret shop. Racetrac will provide the detailed results for this shopper program at the hearing.


Yes


Under 21 driver’s licenses either has a red stripe at the top or is held vertically. RaceTrac instituted a policy a couple of years ago that if a driver’s license is an under 21 driver’s license the sale is to be refused. This is regardless of whether the customer is actually 21. If the customer still has a driver’s license that indicates he is under 21the sale is refused even he already turned 21.


Yes


Yes


The override feature allows the employee to punch “over forty” indicating that the employee followed RaceTrac policy in other jurisdiction that the customer appears over the age of forty. But, in Cobb County, this should be irrelevant because if the customer has not obtained a driver’s license showing they are over 21, the transaction should be stopped even prior to entering the date of birth. RaceTrac’s policy in Cobb County is to ID everyone and to refuse the sale of everyone whose driver’s license shows they were 21 upon the issuance of the driver’s license. In other jurisdictions, RaceTrac has a policy of ID’ing anyone who appears to be under the age of forty.

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In Cobb County, the policy is to ID everyone. In other jurisdictions, the policy is to ID everyone who appears 40 or younger.


Convenience Store

Yes



Three cameras with two aimed at the cash wrap to view the transactions

Yes



The video cameras can be reviewed at any time and the managers responsibility is to at least once a week go through and review random transactions for the prior week.


The video is to be reviewed randomly on a routine basis by the store managers to ensure that employees are following the RaceTrac policies. If there are any problems or complaints from customers, the tapes are reviewed at that time.


At least 30 days


The video has been viewed for this violation.

39. If so, by whom?

The store manager, operations manager and licensee have all reviewed the video tape.


The video shows the clerk asked for the customer’s ID and then hit the over 40 button. Because the ID would have shown that the individual had an under 21 driver’s license, this sale should have been stopped prior to making any entry into the cash register.


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Yes


The store manager met with the employee and he had no explanation for the failure.


The employee was immediately terminated. The emloyee was hired in July 2012. He was terminated from a job that provided health care benefits, access to a retirement plan, vacation pay, scholarship opportunities and other industry leading benefits that are designed to attract and retain the best employees.


All the employees at the store were retrained and told of the incident and the termination of the employee. Stores managers and operation managers have been are the reviewing of store videos to ensure that employees are following the RaceTrac policy of refusing the sale of alcohol to anyone presenting a driver’s license that was issued prior to their age of 21. The store managers are reviewing transaction data at the end of every shift and any employee that uses the “over 40” button is immediately placed on probation and a written warning is placed in his file. A second use of the “over 40” button results in immediate termination. RaceTrac has requested that their consultant who conducts the compliance checks begin concentrating on using people who still have an under 21 driver’s license, even know they are 21, so employees are tested on their ability to follow RaceTrac policy and properly refuse a sale. They have also requested that the secret shopper program include customers who refuse to present an ID to ensure that employees will not sell in these circumstances. The store manager was written up and this violation was placed in his file and he has lost the opportunity to receive annual compensation incentives for this year. If there is another violation, the store manager will be terminated.


Each and every employee is retrained and tested again.


Yes


Yes


Yes


Yes

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Yes


Yes

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TO: Board of Commissioners

FROM: David Hankerson, County Manager Chair, Property Advisory Commission



PURPOSE To authorize the advertisement of a Request for Proposals from interested design/build firms to renovate the building located at 277 Fairground Street.

BACKGROUND

The Cobb County Property Advisory Commission voted to have the County Attorney's Office create and negotiate a lease agreement between the County and the State of Georgia Property Commission representing the Department of Family and Children Services (DFACS) for the building located at 277 Fairground Street. Cobb County Property Advisory Commission asked Property Management to issue a Request for Proposals (RFP) for Design Builders to make renovations within 277 Fairground Street per the design intent drawings provided by the State of Georgia Property Commission but with no intent to enter into any contract or agreement prior to the Board of Commissioners' approval of the lease agreement. The building at 277 Fairground Street was vacated by Senior Services and subsequently listed for sale with McWhirter Realty Partners. The State of Georgia Property Commission viewed the building and has prepared a Design Intent set of drawings for the County to review and price. An RFP for the pricing of the drawings can be issued through the Purchasing Department with proposals due in December 2013. In conjunction with the RFP for pricing, the County Attorney's Office will be preparing a lease for the State Property Commission that will define terms of the lease for both business issues (length of term, cost of lease and definition of what each party is committing to maintain for the building) as well as legal issues (how lease renews or terminates). It is the intent that the lease payments be at market rates and over a period of time will cover the renovation costs.

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We will be returning to the Board with an additional agenda item for approval of the lease and subsequent award of a construction project.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the advertisement of a Request for Proposals from interested design/build firms to renovate the building located at 277 Fairground Street, Marietta, Georgia.


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TO: Board of Commissioners

FROM: David Hankerson, County Manager Chair, Property Advisory Commission



PURPOSE To authorize the sale of certain surplus real property located at 32 North Fairground Street to Mr. Robert Clark through the brokerage firm of McWhirter Realty Partners.

BACKGROUND

On March 13, 2012 the Board of Commissioners authorized the Property Advisory Commission to negotiate the scope, fee and contract terms and conditions for commercial brokerage services related to the lease and sale of various county owned properties no longer required for county purposes. On March 27, 2013 the Board approved a contract for such commercial services with McWhirter Realty Partners. On April 11, 2012 a Brokerage Agreement was entered into with McWhirter Realty Corporation, d.b.a. McWhirter Realty Partners, upon terms and conditions recommended by the Property Advisory Commission, as negotiated with the assistance of the County Attorney's Office and approved by the Board. A number of properties have been identified by the Property Advisory Commission as no longer required for County purposes, including the property located at 32 North Fairground Street. An offer to purchase this commercial property ("Offer") dated October 15, 2013, for One Million One Hundred Thousand Dollars ($1,100,000) was submitted by Mr. Robert Clark through McWhirter Realty Partners. This is a fair market offer for the property and is within ten percent (10%) of the initial asking price. The Offer is contingent upon the buyer securing approval, within the ninety (90) day due diligence period, from the General Services Administration to lease the property. The Property Advisory Commission recommends that this property be sold

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to Mr. Clark pursuant to the terms of the Offer to purchase.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the sale to Mr. Clark of certain surplus property located at 32 North Fairground Street through the brokerage firm of McWhirter Realty Partners, pursuant to the terms of the attached Purchase and Sale Agreement; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSMap

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Purchase and Sale Agreement will be provided under separate cover.

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Cobb County Office of Economic Development Michael H.S. Hughes, AICP, Director



FROM: Michael H.S. Hughes, AICP, Director

This item has been electronically signed by:Michael H.S. Hughes, AICP, Director


PURPOSE To authorize the acceptance of three grant awards from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, to provide employment and training services for adult and dislocated workers.

BACKGROUND

CobbWorks has received three Workforce Investment Act (WIA) grants from the Governor’s Office of Workforce Development. The first grant of $1,303,514.00 is for adult workers and the second grant of $1,278,532.00 is for dislocated workers. The third grant of $119,599.00 is for the Rapid Response program. The grant period for all three grants is from October 1, 2013 to June 30, 2015. CobbWorks expects to serve 234 adult workers and 230 dislocated workers with job training services including job search and on the job training as well as related services. The Rapid Response program may serve up to 400 persons. Local Workforce Investment Areas are expected to utilize funds for the Rapid Response grant to provide assistance to the State Rapid Response team. Activities may include, but are not limited to: -Provide resource support to State Rapid Response Coordinators in local delivery of Rapid Response events -Meet with employers to identify resource/service need for an upcoming layoff -Meet with laid-off workers who have been displaced to provide information about services available -Assist in prevention of layoffs through layoff aversion activities and supporting incumbent worker training

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-Establish a transition or resource center for displaced workers -Provide re-employment and education services through resume and interviewseminars, career counseling, re-skilling, skills upgrade, and job training.

IMPACT STATEMENT All expenditures are paid with grant funds. No local match from Cobb County is required.

FUNDING

Increase Revenue

276 120 WF14 4430 (Adult Program) $1,303,514.00

276 120 WF14 4430 (Dislocated Worker) $1,278,532.00

276 120 WF14 4430 (Rapid Response) $ 119,599.00

Total $2,701,645.00

Increase Expenditures

276 120 WF14 WF14AD P (Adult Program) $1,173,163.00

276 120 WF14 WF14AD A (Admin-Adult Program) $ 130,351.00

Total $1,303,514.00


276 120 WF14 WF14DW P (Dislocated Workers Program) $1,150,679.00

276 120 WF14 WF14DW A (Admin-Dislocated Worker) $ 127,853.00

Total $1,278,532.00


276 120 WF14 WF14RR P (Rapid Response Program) $107,639.00

276 120 WF14 WF14RR A (Admin-Rapid Response) $ 11,960.00

Total $119,599.00

RECOMMENDATION

The Board of Commissioners authorize the acceptance of three grant awards from the Governor’s Office of Workforce Development for CobbWorks, the local Workforce Investment Board, to provide employment and training services for adult and dislocated workers in the amounts of $1,303,514.00 for the Adult Program, $1,278,532.00 for the Dislocated Worker Program, and $119,599.00 for the Rapid Response Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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ATTACHMENTSFY14 Adult_Dislocated_Rapid Response Program Award


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6348 500

Grant Period = 10/01/13 -06/30/15Grant Number: 11-13-14-03-004Adult Program Adult

Program Admin TotalREVENUE

1,173,163$ 130,351$ 1,303,514$ TOTAL REVENUE 1,173,163$ 130,351$ 1,303,514$

EXPENDITURES6112 Copy Machine Supplies 5,000 1,000 6,000 6116 General Office Supplies 20,000 1,000 21,000 6122 Computer Supplies 15,000 1,000 16,000 6174 Janitorial Supplies 4,000 750 4,750 6192 Radio, TV, Comm. Equip. Supplies - - - 6252 Small Appliances and Kitchenware - - - 6258 Accountable Equipment 500 500 1,000 6262 Computer Software ‐ Non Capital 2,500 500 3,000 6302 Accounting and Auditing - 1,500 1,500 6312 Consultant Services (Staff) 287,092 74,701 361,793 6326 Professional Services (Consnt/Contr Svc)

Contract Services - - - 6348 Computer ChargesComputer Charges 1,750 1,750 500 2,250 2,2506382 Postage 10,000 1,000 11,000 6383 Telephone Equipment 150 150 300 6384 Telephone and Telegraph 2,500 1,500 4,000 6394 Registration Fee 2,500 - 2,500 6395 Training ‐ WIA Expense 733,221 - 733,221 6396 Mileage Reimbursement ‐ Training 5,000 1,000 6,000 6400 Travel Expense ‐ Training 2,500 1,000 3,500 6416 Travel Expense ‐ Business 1,500 1,500 3,000 6432 Advertising & Legal Notices 750 750 1,500 6438 General Printing Charges 3,000 1,000 4,000 6452 Property Insurance Premium - 12,000 12,000 6476 Public Utilities ‐ Electric 2,500 500 3,000 6478 Public Utilities ‐ Gas 1,000 500 1,500 6491 Annual Maintenance Contract 15,000 500 15,500 6494 Building & Grounds‐Repair/Maint Svc 200 - 200 6581 Administrative Services 40,000 25,000 65,000 6584 Memberships 1,500 500 2,000 6588 Subscriptions, Directories, & Publications 1,000 500 1,500 8420 Data Processing Equipment 5,000 1,000 6,000 8460 Office Furniture 10,000 500 10,500

TOTAL EXPENDITURES 1,173,163$ 130,351$ 1,303,514$

EXPENSE (OVER)UNDER INCOME ‐$ ‐$ ‐$

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Grant Period = 10/01/13-06/30/15 Dislocated Grant Number: 31-13-14-04-004Dislocated Worker Program Program Admin Total

REVENUE1,150,679$ 127,853$ 1,278,532$

TOTAL REVENUE 1,150,679$ 127,853$ 1,278,532$

EXPENDITURES6112 Copy Machine Supplies 2,000 3,000 5,000 6116 General Office Supplies 5,000 3,000 8,000 6122 Computer Supplies 1,500 3,000 4,500 6174 Janitorial Supplies 2,500 2,500 5,000 6192 Radio, TV, Comm. Equip. Supplies - - - 6252 Small Appliances and Kitchenware - - - 6258 Accountable Equipment 1,750 1,500 3,250 6262 Computer Software ‐ Non Capital 1,750 1,500 3,250 6302 Accounting and Auditing - 5,000 5,000 6312 Consultant Services (Staff) 478,530 72,153 550,683 6326 Professional Services (Consnt/Contr Svc)

Contract Services - - - 6348 Computer Charges 5,500 3,000 8,500 6382 Postage 6,000 - 6,000 6382 Postage 6,000 6,000 6383 Telephone Equipment 350 500 850 6384 Telephone and Telegraph 8,000 2,000 10,000 6394 Registration Fee 2,500 - 2,500 6395 Training ‐ WIA Expense 493,849 - 493,849 6396 Mileage Reimbursement ‐ Training 2,750 - 2,750 6400 Travel Expense ‐ Training 3,000 - 3,000 6416 Travel Expense ‐ Business 2,500 2,000 4,500 6432 Advertising & Legal Notices 1,500 - 1,500 6438 General Printing Charges 7,500 2,500 10,000 6452 Property Insurance Premium - 1,500 1,500 6476 Public Utilities ‐ Electric 5,000 1,000 6,000 6478 Public Utilities ‐ Gas 2,000 750 2,750 6491 Annual Maintenance Contract 17,500 2,000 19,500 6494 Building & Grounds‐Repair/Maint Svc 600 700 1,300 6581 Administrative Services 35,000 15,000 50,000 6584 Memberships 1,000 1,000 2,000 6588 Subscriptions, Directories, & Publications 2,000 1,250 3,250 8420 Data Processing Equipment 57,600 3,000 60,600 8460 Office Furniture 3,500 - 3,500

TOTAL EXPENDITURES 1,150,679$ 127,853$ 1,278,532$


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Grant Period = 10/01/13-06/30/15 RapidGrant Number: 44-13-14-03-004 Response

Program Admin TotalREVENUERapid Response Allocations 107,639$ 11,960$ 119,599$ TOTAL REVENUE 107,639$ 11,960$ 119,599$

EXPENDITURES6112 Copy Machine Supplies - - - 6116 General Office Supplies 1,000 100 1,100 6122 Computer Supplies - - - 6174 Janitorial Supplies - - - 6192 Radio, TV, Comm. Equip. Supplies - - - 6252 Small Appliances and Kitchenware - - - 6258 Accountable Equipment - - - 6262 Computer Software ‐ Non Capital - - - 6302 Accounting and Auditing - 2,000 2,000 6312 Consultant Services (Staff) 25,000 9,860 34,860 6326 Professional Services (Consnt/Contr Svc)

Contract Services - - - 6348 Computer Charges - - - 6382 Postage - - -6382 Postage - - - 6383 Telephone Equipment - - - 6384 Telephone and Telegraph - - - 6394 Registration Fee - - - 6395 Training ‐ WIA Expense 80,639 - 80,639 6396 Mileage Reimbursement ‐ Training 1,000 - 1,000 6400 Travel Expense ‐ Training - - - 6416 Travel Expense ‐ Business - - - 6432 Advertising & Legal Notices - - - 6438 General Printing Charges - - - 6452 Property Insurance Premium - - - 6476 Public Utilities ‐ Electric - - - 6478 Public Utilities ‐ Gas - - - 6491 Annual Maintenance Contract - - - 6494 Building & Grounds‐Repair/Maint Svc - - - 6581 Administrative Services - - - 6584 Memberships - - - 6588 Subscriptions, Directories, & Publications - - - 8420 Data Processing Equipment - - - 8460 Office Furniture - - -

TOTAL EXPENDITURES 107,639$ 11,960$ 119,599$


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Cobb County CDBG Program Office Kimberly Roberts, Director

121 Haynes Street Marietta Marietta, Georgia 30060 (770) 528-1455 / fax: (770) 528-1466 Administered by W. Frank Newton, Inc. An Equal Opportunity Employer Program Management Firm for Cobb County Frank Newton, President


FROM: Kimberly Roberts, Director

This item has been electronically signed by:Kimberly Roberts, Director Michael H.S. Hughes, AICP, Director


PURPOSE To authorize the submission of the Program Year 2014 Annual Action Plan for Cobb County and acceptance of grant funding from the Community Development Block Grant, Home Investment Partnerships Act, and Emergency Solutions Grant Programs.

BACKGROUND Cobb County is required to submit an Annual Action Plan each year to the U.S. Department of Housing and Urban Development (HUD), in keeping with its Consolidated Plan, in order to receive its annual Community Development Block Grant (CDBG), Home Investment Partnerships Act (HOME) and Emergency Solutions Grant (ESG) funding. The Annual Action Plan identifies the projects recommended for funding with these grant dollars. The Cobb County CDBG Program Office must submit the recommended Program Year (PY) 2014 Annual Action Plan to HUD by November 15, 2013. The proposed funding is provided in Attachments A, B, and C. The funding levels for the plan are based upon 70% of actual grant amounts received for PY 2013 for the CDBG, HOME, and ESG Programs. As has been done previously, the staff is recommending the 70% figure because of the potential for cuts in federal grant monies. Once HUD releases the actual grant allocations, an amendment to the PY 2014 Annual Action Plan will be prepared and presented to the Board of Commissioners for approval.

All citizen participation activities were carried out in compliance with HUD requirements. A public notice was published on Wednesday, October 2, 2013 and the public hearing was conducted on Wednesday, October 17, 2013. The public comment period ended on Friday, November 1, 2013. See Attachment for Public Comments received.

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IMPACT STATEMENT CDBG funding comes to Cobb County without a requirement for matching funds. However, the HOME and ESG Programs require matching funds source. The match requirements are passed on to the local Subrecipient agencies. Cobb County will not have to provide General Fund matching resources for these HUD grants. CDBG, HOME, and ESG funding for subrecipients are appropriated for one year only, with no guarantee of renewal or additional funding, unless the Board of Commissioners approves pre-awards for longer periods of time.

FUNDING The estimated funding levels, as depicted in Attachments A, B, and C, are based on 70% of PY 2013 funding levels. Funding amounts for the PY 2014 CDBG, HOME, and ESG Programs are as follows:

The Board will allocate grant funding as specified in Attachments A, B, and C.

CDBG Program $2,769,121.00

HOME Program $1,043,000.00

ESG Program $139,029.00

Total $3,951,150.00

RECOMMENDATION The Board of Commissioners authorize the submission of the PY 2014 Annual Action Plan for Cobb County and acceptance of grant funding from HUD through the Community Development Block Grant, Home Investment Partnerships Act, and Emergency Solutions Grant Programs; authorize the corresponding budget transactions, and further authorize the Chairman to execute the necessary documents.

ATTACHMENTSA, B, and C Attachments - PY2014 Funding Recommendations

Attachment D - Public Hearing Minutes


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Attachment A

Project DescriptionPY 2014

70% Allocation (Recommendations) Fund Dept

Major Program Phase Program Revenue Expense

Cobb County

Cobb County CDBG Program Office Administration and Planning $ 430,480.00 285 390 CD14 A C14CA 4412 6574

Cooperating Cities

City of Acworth - Parks/Recreation and Trail way System $ 75,768.00 285 390 CD14 F C14C1 4412 6574

City of Austell - TBD $ 19,880.00 285 390 CD14 F C14C2 4412 6574

City of Powder Springs - TBD $ 51,712.00 285 390 CD14 F C14C8 4412 6574

City of Kennesaw - Woodland Acres Phase III $ 110,483.00 285 390 CD14 F C14C4 4412 6574

County Agencies

Cobb County Property Management - ADA $ 125,000.00 285 390 CD14 F C14CG 4412 6574

Cobb County Owner-Occupied Housing Rehabilitation - Grants $ 166,393.00 285 390 CD14 S C14C5 4412 6574

Cobb County Owner-Occupied Housing Rehabilitation - Administration $ 90,000.00 285 390 CD14 W C14C6 4412 6312

Public Services

SafePath Children's Advocacy Center, Inc. - Abused Children Services Operating $ 75,000.00 285 390 CD14 P C14CP 4412 6574

Omosaze, Inc. - Reading/Literacy Services - Reading Saturday $ 20,000.00 285 390 CD14 P C14CO 4412 6574

Community Health Center, Inc - Enhanced Patient Medical & Dental $ 75,000.00 285 390 CD14 P C14CU 4412 6574

The Extension, Inc. - Women's Recovery Program $ 35,000.00 285 390 CD14 P C14CE 4412 6574

Turner Hill Community Development Corporation - Harmony House Operating $ 20,000.00 285 390 CD14 P C14CT 4412 6574

Big Brother Big Sister of Metro Atlanta $ 20,000.00 285 390 CD14 P C14CQ 4412 6574

Cobb Senior Services $ 34,907.00 285 390 CD14 P C14CC 4412 6574

Fair Housing Services $ 9,782.00 285 390 CD14 P C14FH 4412 6574

The Center for Family Resources, Inc. - Operating Expenses $ 20,000.00 285 390 CD14 P C14CB 4412 6574

Other CDBG Activities

Cobb Community Services Board $ 300,000.00 285 390 CD14 F C14CL 4412 6574

Young Women's Christian Association of Northwest Georgia Inc. - Security System $ 20,000.00 285 390 CD14 F C14C7 4412 6574

Nobis Works - Reworx Social Enterprise $ 200,000.00 285 390 CD14 F C14CN 4412 6574

$

PY2014 Community Development Block Grant (CDBG ) Draft Recommendations

70% PY 2013 [$3,955,887]

Young Women's Christian Association of Northwest Georgia Inc. - Building Renovation1 $ 200,000.00 285 390 CD14 F C14CY 4412 6574

The Sheltering Arms - Installation of Security System $ 14,000.00 285 390 CD14 F C14CH 4412 6574

The Extension, Inc. - Partial Sewer Line Replacement $ 19,000.00 285 390 CD14 F C14BE 4412 6574

The Edge Connection Inc. - Microenterprise Technical Assistance Operating $ 20,000.00 285 390 CD14 T C14CX 4412 6574

City of Marietta

City of Marietta Administration & Planning $ 77,000.00 285 390 CD14 A C14MA 4412 6574

City of Marietta - Public Services $ 58,631.00 285 390 CD14 P C14MV 4412 6574

City of Marietta - Public Facilities $ 255,245.00 285 390 CD14 F C14MX 4412 6574

City of Smyrna

City of Smyrna Administration & Planning $ 45,168.00 285 390 CD14 A C14SA 4412 6574

City of Smyrna - Public Services $ 33,876.00 285 390 CD14 P C14S9 4412 6574

City of Smyrna - Public Facilities $ 146,796.00 285 390 CD14 F C14S8 4412 6574

TOTAL $2,769,121.00

1 Pre-Award Amount (Year 5 of 5) - YWCA of Northwest Metro Atlanta - ($200,000) 2 Pre-Award Amount (Year 2 of 4) - Cobb Community Services Board - ($300,000)

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Attachment B

Cobb County 59%

CHDO Operating and Activities

Cobb CHDO - Program - Cole Street Development Corporation (15%) 92,306.00$ 287 390 HM14 C H14CI 4412 6617

Cobb CHDO - Operating - Cole Street Development Corporation (5%) 30,769.00$ 287 390 HM14 O H14BI 4412 6617

Other HOME Activities

Cole Street Development Corporation. - Acquisition 54,444.00$ 287 390 HM14 N H14CI 4412 6618

Habitat for Humanity of Northwest Metro Atlanta, Inc. - Down Payment Assistance 60,000.00$ 287 390 HM14 D H14BH 4412 6618

Marietta Housing Authority - Down Payment Assistance 66,314.00$ 287 390 HM14 D H14CM 4412 6618

Young Women's Christian Association of Northwest Georgia Inc. - Building Renovation1 250,000.00$ 287 390 HM14 M H14CY 4412 6618

Administration

Cobb County Program Administration (10%) 61,537.00$ 287 390 HM14 A H14CA 4412 6619

Total - Cobb County 615,370.00$

City of Marietta

City of Marietta CHDO - Program (15%) 21,903.00$ 287 390 HM14 C H14MI 4412 6617

City of Marietta CHDO - Operating (5%) 7,301.00$ 287 390 HM14 O H14TI 4412 6617

City of Marietta - Uncommitted (Marietta New Home Replacement) 102,214.00$ 287 390 HM14 Q H14M9 4412 6617

City of Marietta - Program Administration 14,602.00$ 287 390 HM14 A H14MA 4412 6619

Total - City of Marietta 146,020.00$ Cherokee County Cherokee County CHDO - Program - North Georgia Community Housing Development Corp (20%) 37,548.00$ 287 390 HM14 C H14K8 4412 6617

Cherokee County Owner Occupied Housing Rehabilitation 131,417.00$ 287 390 HM14 S H14K5 4412 6618

Cherokee County Program Administration 9,387.00$ 287 390 HM14 A H14KA 4412 6619

Cherokee County Program Administration to Cobb County 9,387.00$ 287 390 HM14 A H14KC 4412 6619

Total - Cherokee County 187,739.00$ City of Roswell (7.5%)

City of Roswell CHDO - Program (15%) 14,081.00$ 287 390 HM14 C H14RM 4412 6617

City of Roswell CHDO - Operating (5%) 4,694.00$ 287 390 HM14 O H14WM 4412 6617

City of Roswell - Uncommitted 65,708.00$ 287 390 HM14 U H14R9 4412 6617

City of Roswell Program Administration 4 694 00$ 287 390 HM14 A H14RA 4412 6619

70% PY 2013 [$1,490,001]

Program Revenue Expense Fund Dept Major Program PhaseProject Description

PY2014 HOME Investment Partnership Draft Recommendations

PY 2014 70% Allocation

(Recommendations)

City of Roswell Program Administration 4,694.00$ 287 390 HM14 A H14RA 4412 6619

City of Roswell Program Administration to Cobb County 4,694.00$ 287 390 HM14 A H14RC 4412 6619

Total - City of Roswell 93,871.00$ TOTAL 1,043,000.00$ ¹ YWCA Pre-Award Amount Year 5 of 5 ($1,000,000 total over 5 years - Yr 1 - $100,000; Yr 2 - $200,000; Yr 3 - $200,000; Yr 4 - $250,000; Yr. 5 - $250,000)

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Attachment C

Street Outreach & Emergency Shelter The Center for Family Resources, Inc. 20,000.00$ 285 390 ES14 E E14CB 4412 6574MUST Ministries, Inc. 20,000.00$ 285 390 ES14 E E14CJ 4412 6574Turner Hill Community Development Corporation 13,406.00$ 285 390 ES14 E E14CT 4412 6574The Extension, Inc. 20,000.00$ 285 390 ES14 E E14CE 4412 6574St Vincent de Paul Society Inc. - House of Dreams 5,000.00$ 285 390 ES14 E E14CH 4412 6574Center for Children and Young Adults 5,000.00$ 285 390 ES14 E E14CV 4412 6574

Homelessness Prevention and Rapid Rehousing

MUST Ministries, Inc. 18,348.00$ 285 390 ES14 H E14CJ 4412 6574The Center for Family Resources, Inc. 18,348.00$ 285 390 ES14 H E14CB 4412 6574

HMIS Coordination

The Center for Family Resources for Cobb Collaborative - HMIS Coordination 8,500.00$ 285 390 ES14 X E14B1 4412 6574

Administration

Cobb County Program Administration 7.5% 10,427.00$ 285 390 ES14 A E14CA 4412 6312

Total 139,029.00$

70% ESG PY2014 [$198,614]

Revenue ExpenseFund DeptMajor

Program Phase Program

Project DescriptionPY 2014

70% Allocation (Recommendations)

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Attachment D

CDBG Program Office PY 2014 Annual Action Plan Public Comments

Public Comments from Public Hearing October 17, 2013

The following comments were received at the public hearing:

A question was posed regarding current federal budget cuts and the impact on CDBG.

Another organization thanked the County for providing CDBG funding to their organization.

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Cobb County Finance Department Jim Pehrson, CPA, Director/Comptroller

100 Cherokee Street, Suite 400 450 Marietta, Georgia 30090-9610 (770) 528-1503 / fax: (770) 528-1501


FROM: James Pehrson, CPA, Director/Comptroller

This item has been electronically signed by:James Pehrson, CPA, Director/Comptroller


PURPOSE To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under an annual balanced budget adopted by ordinance or resolution. Cobb County Code 2-49 provides for revisions to the adopted budget during the year only by formal action of the commission in a regular meeting. In an official opinion date February 24, 1999, the Attorney General of the State of Georgia concluded that all amendments to the budgets of local governments must be adopted by ordinance at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING N/A

RECOMMENDATION The Board of Commissioners adopt a resolution adopting all budget amendments set forth in agenda items on this date.

ATTACHMENTSRESOLUTION

Comm. Dist.

All


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Resolution

COBB COUNTY BOARD OF COMMISSIONERS

RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS

SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to

operate under an annual balanced budget adopted by ordinance or resolution; and

WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget

during the year only by formal action of the commission in a regular meeting; and

WHEREAS, in official opinion date February 24, 1999, the Attorney General of the

State of Georgia concluded that all amendments to the budgets of local government must be

adopted by ordinance or resolution;

NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners

does hereby adopt all such budget amendments as are set forth in agenda items which are

adopted by the Board of Commissioners without change this date, as well as other such budget

amendments as shall be specifically detailed in motions adopted by the Board of Commissions

this date.

This 12th of November 2013

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Superior Court of Cobb County Tom Charron, Court Administrator

30 Waddell Street Marietta, Georgia 30090 (770) 528-1800


FROM: Tom Charron, Court Administrator

This item has been electronically signed by:Tom Charron, Court Administrator


PURPOSE To authorize the application for Mental Health Court grant funds from the Criminal Justice Coordinating Council.

BACKGROUND The Superior Court of Cobb County implemented a mental health court which currently receives funding from the Criminal Justice Coordinating Council (CJCC). The CJCC will be releasing unused State grant funds from the period of July 1, 2013 to September 30, 2013. Applications for this surplus funding will be available January 1, 2014 – June 30, 2014, are due November 1, 2013.

The Mental Health Court was already awarded $27,320 from the CJCC for the period of July 1, 2013 to June 30, 2014 but would like to submit a grant application to receive these additional funds for continued operations for the Mental Health Court.

If awarded grant funding, the Mental Health Court will submit another agenda item to the Board of Commissioners to accept these funds.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the application for Mental Health Court grant funds from the Criminal Justice Coordinating Council.

Comm. Dist.

All


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Superior Court of Cobb County Tom Charron, Court Administrator

30 Waddell Street Marietta, Georgia 30090 (770) 528-1800


FROM: Tom Charron, Court Administrator

This item has been electronically signed by:Tom Charron, Court Administrator


PURPOSE To authorize the application for Drug Court grant funds from the Criminal Justice Coordinating Council.

BACKGROUND The Superior Court of Cobb County Drug Court currently receives funding from the Criminal Justice Coordinating Council (CJCC). The CJCC will be releasing unused State grant funds from the period of July 1, 2013 to September 30, 2013. Applications for this surplus funding will be available January 1, 2014 – June 30, 2014, are due November 1, 2013. The Drug Court was already awarded $30,675 from the CJCC for the period of July 1, 2013 to June 30, 2014 but would like to submit a grant application to receive these additional funds for continued operations for the Drug Court.

If awarded grant funding, the Drug Court will submit another agenda item to the Board of Commissioners to accept these funds.

FUNDING N/A

RECOMMENDATION The Board of Commissioners authorize the application for Drug Court grant funds from the Criminal Justice Coordinating Council.

Comm. Dist.

All


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Cobb County Sheriff's Office Neil Warren, Sheriff

185 Roswell Street Marietta, Georgia 30090-9650 (770) 499-4620 / fax: (770) 499-4794

TO: Cobb County Board of Commissioners

FROM: Neil Warren, Sheriff

This item has been electronically signed by:Neil Warren, Sheriff


PURPOSE To approve the third year of a four-year, annually-renewable contract for food services at the Cobb County Adult Detention Center.

BACKGROUND This request is for the approval of the third year of a four year annually renewable contract with A'viands (LLC) to provide food services at the Cobb County Adult Detention Facilities. The food service agreement allows for an annual renewal adjustment based on the Consumer Price Index (CPI) as applicable to the line items relating to food and beverages. The current increase in the CPI, as reported by the Bureau of Labor Statistics, shows an increase of 2.4% for this line item. A'viands (LLC) is requesting an increase of 2.3%. Based upon the projected daily meal count of 5,700, the 2.3% increase will bring the cost to $1.289 per meal. This results in a projected annual cost of $2,759,374, including staff meals.

FUNDING Available in Sheriff's Office FY2014 Budget: 010-210-9240-6355 (Food Service).

RECOMMENDATION To approve the 2.3% increase in the food service agreement, extend the contract for an additional year with A'viands (LLC) and authorize the Chairman to execute the necessary documents.

ATTACHMENTSAttachment A - Food Service Extension

Comm. Dist.


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Attachment A

County of Cobb, Georgia

Effective Date: Beginning on January 1, 2014 and ending December 31, 2014 Meal Costs: The total number of meals served weekly will be divided by seven (7) to calculate the average daily meals served during that week will be compensated at the rate identified in the following scale:

Number of Meals Per Day: Price Per Meal:

5399 and below $ 1.348/ Meal 5,400 - 5,699 $ 1.317/ Meal

5,700 - 5,999 $ 1.289/ Meal 6,000 - 6,299 $ 1.263/ Meal 6,300 - 6,599 $ 1.241/ Meal 6,600 - 6,899 $ 1.221/ Meal 6,900 - 7,199 $ 1.204/ Meal 7,200 - 7,499 $ 1.191/ Meal 7,500 - 7,799 $ 1.178/ Meal 7,800 - 8,099 $ 1.167/ Meal 8,100 - 8,399 $ 1.156/ Meal 8,400 - 8,699 $ 1.146/ Meal 8,700 - 8,999 $ 1.137/ Meal 9,000 - 9,299 $ 1.127/ Meal 9,300 - 9,599 $ 1.119/ Meal 9,600 - 9,899 $ 1.111/ Meal 9,900 - 10,199 $ 1.104/ Meal 10,200 - 10,499 $ 1.098/ Meal 10,500 – 10,799 $ 1.092/ Meal 10,800 – 11,099 $ 1.085/ Meal 11,100 – 11,399 $ 1.080/ Meal 11,400 – 11,699 $ 1.075/ Meal 11,700 – 11,999 $ 1.070/ Meal 12,000 – 12,299 $ 1.065/ Meal 12,300 – 12,599 $ 1.060/ Meal 12,600 – 12,899 $ 1.056/ Meal 12,900 – 13,299 $ 1.052/ Meal

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Cobb County County Clerk's Office Candace W. Ellison, CCC, County Clerk



FROM: Candace Ellison, County Clerk

This item has been electronically signed by:Candace Ellison, County Clerk


PURPOSE To approve the minutes of the following meetings: October 21, 2013 - Agenda Work Session October 22, 2013 - Special Called Meeting/Work Session October 22, 2013 - Regular Meeting of the Board

ATTACHMENTSAgenda Work Session minutes

Work Session minutes

Regular Meeting minutes

Comm. Dist.

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MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION


OCTOBER 21, 2013

9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended

a Special Called Meeting/Agenda Work Session on Monday, October 21, 2013 which

began at 10:03 a.m. in the 3rd

floor conference room, 100 Cherokee Street, Marietta,

Georgia, for the purpose of receiving information and participating in discussion

regarding the October 22, 2013 agenda. Present and comprising a quorum of the Board

were:

Chairman Tim Lee

Vice Chair JoAnn Birrell

Commissioner Lisa Cupid

Commissioner Helen Goreham

Commissioner Bob Ott

No official action was taken by the Board.

ADJOURNMENT

The discussion concluded at 9:23 a.m.

_____________________________________

Candace W. Ellison, CCC

County Clerk

Cobb County Board of Commissioners

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MINUTES OF SPECIAL CALLED MEETING/WORK SESSION


OCTOBER 22, 2013

1:30 P.M.

The Special Called Meeting/Work Session of the Cobb County Board of

Commissioners was held on Tuesday, October 22, 2013 at 1:30 p.m. in the second floor

public meeting room in the Cobb County Building, 100 Cherokee Street, Marietta,

Georgia. Present and comprising a quorum of the Board were:

Chairman Tim Lee

Commissioner JoAnn Birrell




1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 1:34 p.m.

2. COMMUNITY DEVELOPMENT

2A. PRESENTATION OF INFORMATION REGARDING THE

PROCESS FOR ADMINISTERING MINOR MODIFCATIONS TO

ZONING STIPULATIONS AND SITE PLANS

Mr. Rob Hosack, Community Development Director, reviewed a

PowerPoint presentation and provided information regarding the evolution of the

zoning process in terms of administering minor modifications to stipulations and

site plans. Mr. Hosack stated that this issue had been reviewed several times over

the years, and ultimately staff had been unable to develop a universal definition

due to the inherent uniqueness of each piece of property. However, he explained

that there are a guiding set of principles that staff uses when contemplating

recommend a minor modification. The following are the principles that staff uses

when determining whether a request can be considered a minor modification: an

increase in the density of a residential project or the overall square footage of a

non-residential project; a reduction in the size of an approved buffer; the

relocation of a structure closer to the property line of an adjacent property; an

increase in the building height that is adjacent to a property; or a change of an

access location to a different roadway.

Mr. Hosack requested direction from the Board on whether staff should

proceed with the development of a formal definition for minor modification.

General discussion ensued regarding whether language for minor modifications

should be included in the Official Code of Cobb County. Commissioner Cupid

made the following request for information: define the general process for

granting minor modifications; the practical and legal implications of the proposals

that were made regarding codification; the general practice of surrounding

jurisdictions; and clarify the term “stipulations” since it is not defined in the

Official Code of Cobb County.

Chairman Lee summarized the discussion noting that three Commissioners

agreed with the continuation of the current practice; one Commissioner was

agreeable with either direction the taken by the Board; and one Commissioner has

requested additional information. Chairman Lee directed Mr. Hosack to compile

the information requested by Commissioner Cupid and to bring back that

information to the Board for consideration. Going forward in the short term, there

will be no changes to the existing process.

A copy of the information presented is attached and made a part of these

minutes.

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OCTOBER 22, 2013

PAGE 2 No official action was taken by the Board.

3. BOARD OF COMMISSIONERS

3A. PRESENTATION OF QUARTERLY UPDATE REGARDING THE

2011 SPECIAL PURPOSE LOCAL OPTION SALES TAX

(SPLOST) PROGRAM

Ms. Faye DiMassimo, Transportation Agency Director, made introductory

comments on the quarterly update for the 2011 Special Purpose Local Option

Sales Tax (SPLOST) program. The following speakers presented information on

scheduling and implementation of the 2011 SPLOST program, including planned

activities for the fourth quarter (October – December 2013):

• Mr. Steve Kennedy, Kennesaw City Manager

• Mr. John Reida, Property Management Division Manager

• Chief Sam Heaton, Fire Chief

• Mr. Eddie Canon, Director, Parks, Recreation and Cultural Affairs

• Ms. Faye DiMassimo, Director, Department of Transportation

• Ms. Jennifer Lana, GIS Manager, Information Services


minutes.


3B. PRESENTATION OF INFORMATION REGARDING THE COBB

COMMUNITY COLLABORATIVE, INC. IN RESPONSE TO

INTERNAL AUDIT’S REVIEW OF THE COBB COUNTY

NONPROFIT GRANT PROGRAM

Ms. Latona Thomas, Director of Internal Audit, made introductory

comments regarding the Internal Audit Review of the Cobb County Nonprofit

Grant Program. She then introduced Mr. Terry Dewitt, Chairman of the Cobb

Community Collaborative, who thanked the Board for their ongoing support of

the nonprofit community. Mr. Dewitt introduced Mr. David Fisher, Chairman of

the Cobb Community Collaborative, who then introduced Mr. Tommy Allegood,

current Executive Director of the Cobb Community Collaborative, and Ms. Karen

Carter, the incoming Executive Director. Mr. Allegood and Ms. Carter provided

information and presented a PowerPoint presentation.


minutes.


5. FINANCE

5A. PRESENTATION OF 2013 STATUS REPORT FOR THE COBB

COUNTY GOVERNMENT EMPLOYEES’ PENSION PLAN AND

RETIREE HEALTH PLAN – SUPPORT SERVICES

Mr. Jim Pehrson, Director of Finance, provided information and reviewed

a PowerPoint presentation on the status of the Pension Plan for calendar year

2013.

Chairman Lee directed Mr. Pehrson to bring the recommendations made

by the Pension Fund Board of Trustees back to the Board in the form of a memo

within two weeks. After review by the Board, Mr. Pehrson is to present the

recommendations at a Regular Meeting of the Board in December.

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OCTOBER 22, 2013

PAGE 3

5. FINANCE (CONT.)

5A. PRESENTATION OF 2013 STATUS REPORT FOR THE COBB

COUNTY GOVERNMENT EMPLOYEES’ PENSION PLAN AND

RETIREE HEALTH PLAN – SUPPORT SERVICES (CONT.)


minutes.


ADJOURNMENT

The meeting was adjourned at 4:04 p.m.

________________________________________

Lori Barton, Deputy County Clerk


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MINUTES OF REGULAR MEETING


OCTOBER 22, 2013

7:00 P.M.

The Regular Meeting of the Cobb County Board of Commissioners was held on

Tuesday, October 22, 2013 at 7:00 p.m. in the second floor public meeting room in the

Cobb County Building, Marietta, Georgia. Present and comprising a quorum of the

Board were:

Chairman Tim Lee

Commissioner JoAnn Birrell




1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 7:08 p.m.

2. PRESENTATION OF DONATION CHECKS TO MUST MINISTRIES,

FRIENDS OF MABRY PARK, AND THE MCCLESKY EAST COBB

YMCA

Commissioner Birrell introduced Mr. Gary Dennis and Mr. Nick Hayes of the

Wash Barn, who presented the following symbolic checks to recipients of the

Wash Barn’s recent community fundraiser:

Friends of Mabry Park $ 640.00

McClesky East Cobb YMCA $ 475.00

MUST Ministries $1,730.00

3. PRESENTATION OF CERTIFICATE OF APPRECIATION TO JOHN

WILLIAMS, DON BARBEE, AND TERRY WILLIAMS FOR THEIR

SERVICE TO THE OSBORNE-MILFORD COMMUNITY

Commissioner Cupid presented certificates of appreciation to Mr. John Williams

and Mr. Don Barbee, for their service to the Osborne-Milford Community. Mr.

Williams and Mr. Barbee accepted a certificate on behalf of Mr. Terry Williams,

who was unable to attend.

4. PRESENTATION OF CERTIFICATE OF RECOGNITION TO JAMES

SEIDL FOR ATTAINING THE RANK OF EAGLE SCOUT

Chairman Lee presented a certificate of recognition to Mr. James Seidl of Boy

Scout Troop 1776, for attaining the rank of Eagle Scout, the highest honor given

by the Boy Scouts of America.

5. PUBLIC COMMENT – MR. RON SIFEN

Mr. Ron Sifen addressed the Board regarding minor modifications in zoning

cases.

6. PUBLIC COMMENT – MR. LARRY SAVAGE

Mr. Larry Savage addressed the Board regarding Community Improvement

Districts (CIDs).

7. PUBLIC COMMENT – MS. VICKI HAMMOND

Ms. Vicki Hammond addressed the Board regarding issues related to animal

control.

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OCTOBER 22, 2013

PAGE 2

8. CONSENT AGENDA

MOTION: Motion by Birrell, second by Goreham, to approve the following

items on the Consent Agenda, as revised, and authorize execution of the

necessary documents by the appropriate County personnel:

WATER SYSTEM AGENCY

Engineering

8A. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONSTRUCTION CONTRACT WITH MVP PIPING COMPANY,

INC. FOR MILFORD CHURCH ROAD SANITARY SEWER

REPLACEMENT - WATER SYSTEM

To approve Change Order No. 1 (final) to the construction contract with

MVP Piping Co., Inc., a savings to the project in the amount of

$37,409.12, for Milford Church Road Sanitary Sewer Replacement,

Program No. S1075; authorize the corresponding budget transactions; and

further authorize the Chairman to execute the necessary documents.

Funding: No additional funding is required for the Water System’s

Milford Church Road Sanitary Sewer Replacement, Adopted CIP Budget

for Fund 510, Department 500, Unit 5755, Program No. S1075.

Decrease Encumbrance:

GAE 500 510082812401

510-500-5755-8260 S1075-C $37,409.12

Transfer from:

Milford Church Road Sanitary Sewer Replacement

Change Order No. 1 (final)

510-500-5755-8260 S1075-C $37,409.12

Transfer to

Unidentified New & Replacement Sewer Lines

Preliminary Estimates

510-500-5755-8005 S2503-Z $37,409.12

8B. APPROVAL OF CONSTRUCTION CONTRACT WITH THE

DICKERSON GROUP, INC. FOR HUNTINGTON WOODS

SUBDIVISION WATER MAIN REPLACEMENT - WATER

SYSTEM

To approve a construction contract with The Dickerson Group, Inc., in the

amount of $695,622.00, for Huntington Woods Subdivision Water Main

Replacement, Program No. W2264; authorize the corresponding budget

transactions; and further authorize the Chairman to execute the

necessary documents.

Funding is available in the Water System’s Huntington Woods

Subdivision Water Main Replacement, and in the Water System’s

Subdivision Service Line Replacement Adopted CIP Budget for Fund 510,

Department 500, Unit 5754, Program No. W2264.

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OCTOBER 22, 2013

PAGE 3

8. CONSENT AGENDA (CONT.)

WATER SYSTEM AGENCY (CONT.)

Engineering (cont.)

8B. APPROVAL OF CONSTRUCTION CONTRACT WITH THE

DICKERSON GROUP, INC. FOR HUNTINGTON WOODS

SUBDIVISION WATER MAIN REPLACEMENT - WATER

SYSTEM (CONT.)

Transfer from:

Huntington Woods Subdivision Water Main Replacement

Preliminary Estimate

510-500-5754-8005 W2264-Z $640,000.00

Subdivision Service Line Replacement


510-500-5754-8005 W2701-Z $ 79,002.00

Total $719,002.00

Transfer to:

Huntington Woods Subdivision Water Main Replacement

Construction

510-500-5754-8260 W2264-C $695,622.00

Interest Expense on Retainage

510-500-5754-6613 W2264-A $ 3,480.00

Easements & Right of Way

510-500-5754-8020 W2264-R $ 5,000.00

Materials & Supplies

510-500-5754-8265 W2264-M $ 1,000.00

Contingency

510-500-5754-8810 W2264-T $ 13,900.00

Total $719,002.00

Stormwater

8C. APPROVAL OF TEN CONTRACT RENEWALS AND ONE NEW

CONTRACT THROUGH FY14 FOR HOURLY RATE SERVICES

WITH PRIVATE CONSULTANTS TO PERFORM

MISCELLANEOUS HYDROLOGIC, STRUCTURAL,

ENVIRONMENTAL, AND GEOTECHNICAL ENGINEERING

CONSULTANT SERVICES - WATER SYSTEM

To approve ten contract renewals and one new contract through FY14 for

hourly rate services with the following private consultants to perform

miscellaneous hydrologic, structural, environmental, and geotechnical

engineering consultant services for the Stormwater Management Division

on an on-call, as-needed basis; and authorize the Chairman to execute the


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OCTOBER 22, 2013

PAGE 4


WATER SYSTEM AGENCY (CONT.)

Stormwater (cont.)

8C. APPROVAL OF TEN CONTRACT RENEWALS AND ONE NEW

CONTRACT THROUGH FY14 FOR HOURLY RATE SERVICES

WITH PRIVATE CONSULTANTS TO PERFORM

MISCELLANEOUS HYDROLOGIC, STRUCTURAL,

ENVIRONMENTAL, AND GEOTECHNICAL ENGINEERING

CONSULTANT SERVICES - WATER SYSTEM (CONT.)

Aquascape Environmental Services Inc.

CH2MHill

Columbia Engineering

Dewberry Consultants, LLC

GAIA Environmental Consulting

Haines Gipson & Associates

Piedmont Geotechnical Engineering Company

Register-Nelson Environmental Consultants

Stantec Consulting Services, Inc. (new)

United Consulting, Inc.

W. K. Dickson, Inc.

Funding is available in the Water System’s Stormwater Engineering-Basic

Fees Adopted Operating Budget, Fund 500, Department 500, Unit 5600,

Objects 6314 and 6326. Funding of capital improvements is available in

the Water System’s Stormwater Multi-Year Adopted CIP Budget, Fund

510, Department 500, Unit 5758, Object 6496, Program No. SW9999.

8D. RATIFICATION OF PREVIOUS ACTION BY THE COUNTY

MANAGER AUTHORIZING AN EMERGENCY REPAIR/

REPLACEMENT NEAR 4865 MARTIN COURT AND

AUTHORIZATION TO ISSUE PAYMENT TO WADE COOTS

CONTRACTING COMPANY, INC. - WATER SYSTEM

To ratify previous action by the County Manager, authorizing the

emergency replacement/repair of approximately 790 linear feet of 60-inch

bituminous coated corrugated metal pipe located near 4865 Martin Court;

authorize payment to Wade Coots Contracting Company, Inc., in the

amount of $503,620.00, for their work performed under this emergency

action, Program No. SW1467; authorize the corresponding budget



Funding is available in the Water System’s Stormwater Repair &

Restoration Adopted Budget for Fund 510, Department 500, Unit 5758,

Program No. SW1467.

Transfer from:

Stormwater Repair & Restoration


510-500-5758-8005 SW2012-Z $503,620.00

Transfer to:

4865 Martin Court

Drainage Contract R&M Service

510-500-5758-6496 SW1467-C $503,620.00

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OCTOBER 22, 2013

PAGE 5


TRANSPORTATION AGENCY (CONT.)

Administration (cont.)

8E. AMENDMENT OF A PREVIOUSLY APPROVED ITEM

REGARDING CONDEMNATION PROCEEDINGS ON ONE

PARCEL ON SIX FLAGS PARKWAY AT LEE INDUSTRIAL

BOULEVARD/SIX FLAGS DRIVE – TRANSPORTATION

To amend a previously approved item to proceed with condemnation

proceedings on one parcel on Six Flags Parkway at Lee Industrial

Boulevard/Six Flags Drive, Project No. E3070; adopt a Resolution and

Order; and authorize the Chairman to execute the necessary documents.

Parcel No. 12

S.N.S. Corporation 140.57 sq. ft. fee simple right-of-way

124 Six Flags Pkwy. 2,379.02 sq. ft. temp. const. easement

Austell, GA 30168

8F. APPROVAL OF REQUEST TO CONSTRUCT A NEW CURB CUT

ON BARRETT PARKWAY – TRANSPORTATION

To approve a request from Marietta First Church of the Nazarene to

construct a new curb cut on Barrett Parkway.

Airport

8G. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH

THE DEVELOPMENT AUTHORITY OF COBB COUNTY FOR A

GRANT TO FUND ORIGINATION AND DESTINATION

MARKET ANALYSIS OF AIR TRAVELERS NEAR COBB

COUNTY AIRPORT-MCCOLLUM FIELD – TRANSPORTATION

To approve a Memorandum of Understanding with the Development

Authority of Cobb County, in an amount not to exceed $24,500.00, for a

grant to fund origination and destination market analysis of air travelers

near Cobb County Airport–McCollum Field; authorize the corresponding

budget transactions; and further authorize the Chairman to execute the


Funding: Available in the Grant Fund with the following appropriation of

additional revenue from the Development Authority of Cobb County:

Increase Revenue Appropriation:

010-050-0720-4508 $24,500.00

Increase Expenditure Appropriation:

010-050-0720-6314 $24,500.00

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OCTOBER 22, 2013

PAGE 6



Airport (cont.)

8H. AUTHORIZATION TO PURCHASE STREAM MITIGATION

CREDITS FROM MITIGATION MANAGEMENT, LLC FOR

STREAM BUFFER IMPACTS ASSOCIATED WITH TAXIWAY A

AND B IMPROVEMENT PROJECT AT COBB COUNTY

AIRPORT-MCCOLLUM FIELD – TRANSPORTATION

To authorize the purchase of stream mitigation credits from Mitigation

Management, LLC, in an amount not to exceed $2,397.90, for stream

buffer impacts associated with Taxiway A and B Improvement Project at

Cobb County Airport–McCollum Field; and further authorize the

corresponding budget transaction.

Funding: Available in the Grant Fund with the following budget transfer:

Transfer from: 270-050-GO33-6314 $2,397.90

Transfer to: 270-050-GO33-6362 $2,397.90

8I. APPROVAL OF CONTRACT WITH C. W. MATTHEWS

CONTRACTING COMPANY, INC. AND APPROVAL OF

CHANGE ORDER NO. 1 FOR CONSTRUCTION OF TAXIWAY A

AND B EXTENSIONS AT COBB COUNTY AIRPORT-

MCCOLLUM FIELD – TRANSPORTATION

To approve a contract with C. W. Matthews Contracting Company, Inc.,

in an amount not to exceed $1,275,900.81, for construction of Taxiway A

and B Extensions at Cobb County Airport–McCollum Field, MIS Contract

No. 000754; approve Change Order No. 1 to the contract with C. W.

Matthews Contracting Company, Inc., a savings in the amount of

$38,610.41; authorize the corresponding budget transaction; and further

authorize the Chairman to execute the necessary documents.


Transfer from: 270-050-GO33-8005 $1,275,900.81

Transfer to: 270-050-GO33-8025 $1,275,900.81

Decrease GAE for Change Order No. 1:

270-050-GO33-8025 $ 38,610.41

8J. APPROVAL OF WORK ORDER NO. E2 TO THE CONTRACT

WITH THE LPA GROUP, INC. FOR CONSTRUCTION

ADMINISTRATION SERVICES FOR THE TAXIWAY A AND B

EXTENSIONS PROJECT AT COBB COUNTY AIRPORT-

MCCOLLUM FIELD – TRANSPORTATION

To approve Work Order No. E2 to the contract with The LPA Group,

Inc., in an amount not to exceed $122,930.00, for construction

administration services for the Taxiway A and B Extensions project

at Cobb County Airport–McCollum Field; authorize the corresponding

budget transaction; and further authorize the Chairman to execute the



Transfer from: 270-050-GO33-8005 $122,930.00

Transfer to: 270-050-GO33-6326 $122,930.00

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OCTOBER 22, 2013

PAGE 7



Traffic Operations

8K. APPROVAL OF REVISED LIST OF ROADWAYS, LIST NUMBER

08-2013-01 TO ESTABLISH SPEED ZONES FOR THE POSTING

OF SPEED LIMITS AND FOR THE USE OF SPEED DETECTION

DEVICES – TRANSPORTATION

To approve the revised List of Roadways, List Number 08-2013-01, to

establish speed zones for the posting of speed limits and for the use of

speed detection devices; and authorize the Chairman to execute the

necessary documents. A copy of List of Roadways, List Number 08-

2013-01 is on file in the Office of the County Clerk.

Transit

8L. APPROVAL OF AMENDMENT NO. 1 TO THE CONTRACT

WITH THE GEORGIA DEPARTMENT OF HUMAN SERVICES

FOR FY14 FEDERAL TRANSIT ADMINISTRATION SECTION

5310 PROGRAM FUNDING – TRANSPORTATION

To approve Amendment No. 1 to the contract with the Georgia

Department of Human Services (DHS), in a revised amount not to exceed

$32,349.97, for FY14 Federal Transit Administration (FTA) Section 5310

Program funding; authorize the corresponding budget transactions; and


Funding: Available in the Transit Capital Projects Fund from original

contract with DHS for FY14 FTA Section 5310 Program funding, as

previously appropriated:

202-050-4868-4435/6628 $36,458.00

Revise appropriation of FY14 FTA Section 5310 Program funding to the

Transit Capital Projects Fund, per Amendment No. 1 to the contract with

DHS, as follows:

Decrease Revenue Appropriation:

202-050-4868-4435 $ 4,108.03

Decrease Expenditure Appropriation:

202-050-4868-6628 $ 4,108.03

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OCTOBER 22, 2013

PAGE 8


PUBLIC SERVICES AGENCY

Elections and Registration

8M. AUTHORIZATION TO CHANGE PRECINCT BOUNDARIES OF

SMYRNA 2B – ELECTIONS AND REGISTRATION

To authorize a boundary change to combine existing precinct Smyrna 2B,

First Baptist Church of Smyrna, 1275 Church Street, Smyrna, GA 30080

with Smyrna 2A, Smyrna Fire Station No. 3, 2825 Park Rd, Smyrna, GA

30080. The combined precinct will be known as Smyrna 2A. The existing

precinct Smyrna 2B, First Baptist Church of Smyrna, will be dissolved.

This change will be effective January 1, 2014 pending approval by the

Cobb County Board of Commissioners.

8N. AUTHORIZATION TO CHANGE PRECINCT BOUNDARIES OF

SPRAYBERRY 01 – ELECTIONS AND REGISTRATION

To authorize a boundary change to existing precinct Sprayberry 01,

Piedmont Road Church of Christ, 1630 Piedmont Road, Marietta

GA 30066 by giving a portion of voters to precinct Gritters 01, Crossview

Baptist Church, 1100 Piedmont Road NE, Marietta, GA 30066 and a

portion of voters to precinct Elizabeth 03, Marietta Alliance Church, 1787

E. Piedmont Road, Marietta, GA 30062. The existing precinct

Sprayberry 01, Piedmont Road Church of Christ, will be dissolved. This

change will be effective January 1, 2014, pending approval by the Cobb

County Board of Commissioners.

8O. AUTHORIZATION TO CHANGE PRECINCT BOUNDARIES OF

TRITT 01 – ELECTIONS AND REGISTRATION

To authorize a boundary change to existing precinct Tritt 01, Northeast

Cobb YMCA, 3010 Johnson Ferry Road, Marietta, GA 30062 by giving a

portion of voters to precinct Hightower 01, Hightower Trail Middle

School, 3905 Post Oak Tritt Rd, Marietta, GA 30062 and a portion of

voters to precinct Roswell 01, East Cobb Church of Christ, 5240 Roswell

Road, Marietta, GA 30062. The existing precinct Tritt 01, Northeast Cobb

YMCA, will be dissolved. This change will be effective January 1, 2014,

pending approval by the Cobb County Board of Commissioners.

Library System

8P. AUTHORIZATION TO APPLY FOR AND ACCEPT THE MAJOR

REPAIR AND RENOVATION PUBLIC ACCESS COMPUTING

GRANT FROM THE BOARD OF REGENTS, GEORGIA PUBLIC

LIBRARY SERVICES – LIBRARY SYSTEM

To authorize the application for and acceptance of the Major Repair and

Renovation Public Access Computing Grant from the Board of Regents,

Georgia Public Library Services, in the amount of $77,097.48; authorize

the corresponding budget transactions; and further authorize the

Chairman to execute the necessary documents.

Funding:

Increase Revenue:

270-080-GL07-4920 $77,097.48

Increase Expenditure:

270-080-GL07-8420 $77,097.48

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OCTOBER 22, 2013

PAGE 9


SUPPORT SERVICES AGENCY (CONT.)

Information Services (cont.)

8Q. APPROVAL OF MASTER LEASE AGREEMENT WITH MSA,

INC. FOR LEASE/RENTAL OF DIGITAL MULTIFUNCTIONAL

COPIERS – INFORMATION SERVICES

To approve a Master Lease Agreement with MSA, Inc. for lease/rental of

digital multifunctional copiers, and authorize the Chairman to execute the

necessary contract documents.

Funding: Available in the operating budget of the Information Services

Department, Records Management Division, for General Fund

departments.

010-035-0915-6532 Lease/rental of copiers

010-035-0915-6536 Per copy charges

Funding for non-General Fund departments (i.e. Water, Solid Waste, and

Fire) is budgeted by those departments.

COMMUNITY DEVELOPMENT AGENCY

Business License Division

8R. AFFIRMATION OF DECISION BY THE LICENSE REVIEW

BOARD TO RECOMMEND APPROVAL OF THE ALCOHOL

PERMIT FOR LANCE WOODHULL - BUSINESS LICENSE

DIVISION

To affirm the October 10, 2013 decision by the License Review Board to

recommend approval of the alcohol permit for Mr. Lance Woodhull.

FINANCE

8S. ADOPTION OF RESOLUTION ADOPTING ALL BUDGET

AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS

DATE – FINANCE

To adopt a resolution adopting all budget amendments set forth in agenda

items on this date. A copy of said resolution is attached and made a part

of these minutes.

8T. AUTHORIZATION TO APPROPRIATE INCREASE OF PRIOR

YEAR FUND BALANCES AND RETAINED EARNINGS

REVENUES IN FY14 – FINANCE

To authorize the appropriation increase of prior-year fund balances and

retained earnings revenues in FY14 to balance budgets at the fund level to

match the amounts of prior year encumbrances carried forward from FY13

into FY14; authorize the decrease of both revenue and expenditure

budgets in FY 2014 by any of these amounts later accrued back to FY

2013; and further authorize the Chairman to execute the necessary

documents.

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OCTOBER 22, 2013

PAGE 10


FINANCE (CONT.)

8T. AUTHORIZATION TO APPROPRIATE INCREASE OF PRIOR

YEAR FUND BALANCES AND RETAINED EARNINGS

REVENUES IN FY14 – FINANCE (CONT.)

Funding: Fund Balance/Retained Earnings Revenue budgets in FY14 will

be increased as follows:

Increase Revenue:

General Fund 010-014-0140-4980 $5,075,509.18

Fire Fund 230-130-1000-4980 $159,835.61

Transit Fund 200-050-4802-4992 $63,577.24

Street Light District Fund 235-050-SLD1-4980 $336.62

Parking Deck Fund 240-110-4820-4980 $6,531.36

Law Library Fund 250-225-0050-4980 $17,208.65

E911 Fund 260-130-0200-4980 $39,812.00

Water Fund 500-500-5100-4992 $2,082,747.53

Solid Waste Fund

Golf Course Fund

600-700-4900-4992

650-105-0027-4992

$2,310.55

$6,109.44

Medical Claims Fund 700-095-8012-4980 $550.00

Risk Management Fund 710-055-8011-4980 $179,950.99

Decrease the FY14 modified budgets to remove both the revenue and

expenditure budgets for any items that rolled into FY14 and that were

subsequently accrued back to FY13.

8U. AUTHORIZATION TO APPROPRIATE FY13 HOTEL/MOTEL

TAX FUND REVENUES RECEIVED IN EXCESS OF ADOPTED

BUDGET – FINANCE

To authorize the appropriation of FY13 Hotel/Motel Tax Fund revenues

in excess of adopted budget, authorize the transfer of unspent revenues to

the General Fund to be applied against Parks, Recreation & Cultural

Affairs expenditures that meet the requirement of O.C.G.A. 48-13-51;

authorize the corresponding budget transactions; and further authorize

the Chairman to execute the necessary documents.

Funding:

Hotel/Motel Tax Fund:

Increase 265-030-0365-4220 $550,442.22

Increase 265-030-0365-6594 $550,442.22

General Fund

Increase 010-105-3200-4960 $550,442.22

Increase 010-105-3200-6148 $550,442.22

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OCTOBER 22, 2013

PAGE 11


CLERK OF STATE COURT

8V. AUTHORIZATION OF FY13 RECEIPT OF FUNDS FROM THE

CLERK OF STATE COURT UNCLAIMED CASH BONDS INTO

THE GENERAL FUND – CLERK OF STATE COURT

To authorize the FY13 receipt of funds received from the Clerk of State

Court from unclaimed cash bonds into the General Fund, in the amount of

$292,373.50; authorize the appropriation of $55,589.00 from said funds

in FY13; authorize the fund balance reserve of these funds into FY14 for

the purchase of a scrolling docket call system for the State Court Clerk’s

office; and further authorize the corresponding budget transactions.

Funding: Funding for the Clerk of State Court’s Scrolling Calendar

equipment will be appropriated in the prior year (FY 2013) as follows:

Increase Revenue:

010-160-8500-4955 (Misc.-Other) $55,589.00

Increase Expenditures:

010-160-8500-8465 (Scrolling Calendars) $55,589.00

This unspent amount will then be reserved into the Clerk of State Court’s

FY14 budget for the purpose of purchasing and installing Scrolling

Calendars as follows:

Increase Revenue:

010-160-8500-4980 (Fund Balance-approp.) $55,589.00

Increase Expenditures:

010-160-8500-8852 (FB Reserve-Designated) $55,589.00

The remaining $237,784.50 will be received in the General Fund, in FY13

without appropriation, in the following accounting line:

010-160-8500-4955 (Misc.-Other)

COUNTY CLERK

8W. APPROVAL OF MINUTES – COUNTY CLERK

To approve the minutes of the following meetings:

October 7, 2013 – Agenda Work Session

October 8, 2013 – Regular Meeting of the Board

October 15, 2013 – BOC Zoning Hearing

CONSENT VOTE: ADOPTED unanimously

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OCTOBER 22, 2013

PAGE 12

9. TRANSPORTATION AGENCY

Administration

9A. APPROVAL OF CURRENT PROPOSED BUDGET AND

SCHEDULE FOR THE 2011 TRANSPORTATION

IMPROVEMENTS PROGRAM FUNDED PRIMARILY BY THE

2011 SPECIAL PURPOSE LOCAL OPTION SALES TAX –

TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve the current

proposed budget and schedule for the 2011 Transportation Improvements

Program (TIP), funded primarily by the 2011 Special Purpose Local

Option Sales Tax (SPLOST); and authorize the corresponding budget

transactions. A copy of the 2011 SPLOST Transportation Improvements

Program Budget and Schedule is on file in the Office of the County Clerk.

Funding: Available in the 2011 SPLOST Transportation Improvements

Program Fund

VOTE: ADOPTED unanimously

Engineering

9B. APPROVAL OF CONSTRUCTION AGREEMENT WITH THE

GEORGIA DEPARTMENT OF TRANSPORTATION FOR

SR120/DALLAS HIGHWAY STREETSCAPES, PHASE 1 –

TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve a Construction

Agreement with the Georgia Department of Transportation (GDOT) for

SR120/Dallas Highway Streetscapes, Phase 1, State Project No. CM000-

0004-00(508), State P. I. No. 0004508, Cobb County Project No. D11B0;

and authorize the Chairman to execute the necessary documents.


9C. APPROVAL OF CONSTRUCTION AGREEMENT WITH THE

GEORGIA DEPARTMENT OF TRANSPORTATION FOR QUEEN

MILL ROAD – TRANSPORTATION

MOTION: Motion by Cupid, second by Birrell, to approve a Construction

Agreement with the Georgia Department of Transportation for Queen Mill

Road, State Project No. CSHPP-0007-00(538), State P. I. No. 0007538,

Cobb County Project No. D6200; and authorize the Chairman to execute

the necessary documents.


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OCTOBER 22, 2013

PAGE 13

9. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

9D. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 2 TO

WORK AUTHORIZATION IV TO THE CONTRACT WITH

ATKINS NORTH AMERICA, INC. FOR PROGRAM

MANAGEMENT ASSISTANCE FOR THE 2005 SPLOST

TRANSPORTATION IMPROVEMENTS PROGRAM –

TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve Supplemental

Agreement No. 2 to Work Authorization IV to the contract with Atkins

North America, Inc., in an amount not to exceed $4,356,121.97, for

program management assistance, pre-construction services, right-of-way

acquisition services, and complete construction management services for

the 2005 Transportation Improvements Program, MIS Contract No.

000032; approve a 731-day contract time extension through December

31, 2015; and authorize the Chairman to execute the necessary

documents.

Funding: Available in the 2005 Transportation Improvements Program

Fund as follows:

340-050-Various Units/Subunits/Expense Objects/Projects


9E. APPROVAL OF WORK AUTHORIZATION II TO THE

CONTRACT WITH ATKINS NORTH AMERICA, INC. FOR

PROGRAM MANAGEMENT SERVICES FOR THE 2011 SPLOST

TRANSPORTATION IMPROVEMENTS PROGRAM –

TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve Work

Authorization II to the contract with Atkins North America, Inc., in an

amount not to exceed $12,534,637.52, for program management services

to include program management assistance, pre-construction services,

right-of-way services, and complete construction management services for

the 2011 SPLOST Transportation Improvements Program, for the period

of January 1, 2014, through December 31, 2015, MIS Contract No.

000541; and authorize the Chairman to execute the necessary documents.


Program Fund as follows:

345-050-Various Units/Subunits/Expense Objects/Projects


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OCTOBER 22, 2013

PAGE 14


Engineering (cont.)

9F. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH SUMMIT CONSTRUCTION AND

DEVELOPMENT, LLC FOR CONSTRUCTION OF INTERSTATE

NORTH PARKWAY TRAIL – TRANSPORTATION

MOTION: Motion by Ott, second by Goreham, to approve Change Order

No. 1 (final) to the contract with Summit Construction & Development,

LLC, a savings to the project in the amount of $8,420.96, for construction

of Interstate North Parkway Trail, State Project No. CSTEE-0008-

00(100), State P. I. No. 0008100, Cobb County Project No. D11H0, MIS

Contract No. 000483; authorize the corresponding budget transactions;

and further authorize the Chairman to execute the necessary documents.

Funding: A savings to the 2005 SPLOST Transportation Improvements

Program Fund

Decrease GAE 340102511901:

340-050-7511-D11H-8762-D11H0-C $8,420.96

Decrease appropriation of revenue from Georgia Department of

Transportation Contract CSTEE-0008-00(100), as follows:


340-050-7511-D11H-4466-D11H0-C $ 6,340.61


340-050-7511-D11H-8762-D11H0-C $ 6,340.61

Decrease appropriation of revenue from Cumberland Community

Improvement District as follows:


340-050-7511-D11H-4505-D11H0-C $ 1,684.18


340-050-7511-D11H-8762-D11H0-C $ 1,684.18


9G. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH BALDWIN PAVING COMPANY, INC. FOR

ROADWAY SAFETY AND OPERATIONAL IMPROVEMENTS

ON NANCE ROAD, PHASE 2 – TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve Change Order

No. 1 (final) to the contract with Baldwin Paving Company, Inc., a savings

to the project in the amount of $69,620.33, for roadway safety and

operational improvements on Nance Road, Phase 2, Project No. D6160,

MIS Contract No. 000430; authorize the corresponding budget



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OCTOBER 22, 2013

PAGE 15


Engineering (cont.)

9G. APPROVAL OF CHANGE ORDER NO. 1 (FINAL) TO THE

CONTRACT WITH BALDWIN PAVING COMPANY, INC. FOR

ROADWAY SAFETY AND OPERATIONAL IMPROVEMENTS

ON NANCE ROAD, PHASE 2 – TRANSPORTATION (CONT.)

Funding: A savings to the 2005 SPLOST Transportation Improvements

Program Fund


340-050-7506-D616-8762-D6160-C $ 31,652.45

A savings to the Water System’s SPLOST Projects-Relocate Lines

Adopted CIP Budget with the following budget transfers:


510-500-5756-8260-W4195-C $ 37,967.88

Transfer from:

Nance Road Phase 2 Safety and Operational Improvements

Construction CO No. 1 (final)

510-500-5756-8260-W4195-C $ 37,967.88

Transfer to:

SPLOST Projects-Relocate Lines

Preliminary Estimates

510-500-5756-8005-W4069-Z $ 37,967.88


9H. APPROVAL OF PROJECT NO. E2480-WO#03 TO THE 2013

COUNTYWIDE UNIT PRICE CONTRACT WITH BUTCH

THOMPSON ENTERPRISES, INC. FOR DRAINAGE SYSTEM

IMPROVEMENTS ON SUMMERFORD COURT –

TRANSPORTATION

MOTION: Motion by Birrell, second by Cupid, to approve Project

No. E2480-WO#03 to the 2013 Countywide Unit Price Contract with

Butch Thompson Enterprises, Inc., in an amount not to exceed $6,710.90,

for drainage system improvements on Summerford Court, MIS Contract

No. 000609; authorize the corresponding budget transaction; and further



Program Fund with the following budget transfer:

Transfer from: 345-050-E002-E232-8761-E2320-C $6,710.90

Transfer to: 345-050-E002-E248-8762-E2480-C $6,710.90


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OCTOBER 22, 2013

PAGE 16


Engineering (cont.)

9I. APPROVAL OF PROJECT NO. E2510-WO#01 TO THE 2013

COUNTYWIDE UNIT PRICE CONTRACT WITH AMERICAN

CONTRACTORS, INC. FOR DRAINAGE SYSTEM

IMPROVEMENTS ON BEECHWOOD DRIVE –

TRANSPORTATION

MOTION: Motion by Ott, second by Goreham, to approve Project No.

E2510-WO#01 to the 2013 Countywide Unit Price Contract with

American Contractors, Inc., in an amount not to exceed $24,703.00, for

drainage system improvements on Beechwood Drive, MIS Contract No.

000603; authorize the corresponding budget transaction; and further





Transfer to: 345-050-E002-E251-8762-E2510-C $24,703.00


9J. APPROVAL OF PROJECT NO. E2500-WO#02 TO THE 2013

COUNTYWIDE UNIT PRICE CONTRACT WITH CHATFIELD

CONTRACTING, INC. FOR DRAINAGE SYSTEM

IMPROVEMENTS ON ROCKCREST DRIVE –

TRANSPORTATION

MOTION: Motion by Birrell, second by Cupid, to approve Project

No. E2500-WO#02 to the 2013 Countywide Unit Price Contract with

Chatfield Contracting, Inc., in an amount not to exceed $16,732.75, for

drainage system improvements on Rockcrest Drive, MIS Contract No.

000612; authorize the corresponding budget transaction; and further




Transfer from: 345-050-E002-E229-8761-E2290-C $ 16,732.75

Transfer to: 345-050-E002-E250-8762-E2500-C $ 16,732.75


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OCTOBER 22, 2013

PAGE 17


Engineering (cont.)

9K. APPROVAL OF PROJECT NO. E1000-TO#04 TO THE 2012

MASTER TASK ORDER CONTRACT WITH AECOM

TECHNICAL SERVICES, INC. FOR INSPECTION OF COUNTY

ROADWAY BRIDGES UNDER 20 FEET IN LENGTH –

TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve Project No.

E1000-TO#04 to the 2012 Master Task Order Contract with AECOM

Technical Services, Inc., in an amount not to exceed $24,541.25, for

inspection of County roadway bridges under 20 feet in length, MIS

Contract No. 000557; authorize the corresponding budget transaction;

and further authorize the Chairman to execute the necessary documents.

A copy of list of Roadway Bridges is attached and made a part of these

minutes.




Transfer to: 345-050-E001-E100-8722-E1000-E $24,541.25


9L. APPROVAL OF PROJECT NO. E2260-TO#02 TO THE 2012

MASTER TASK ORDER CONTRACT WITH HNTB, FOR

ENGINEERING SERVICES OF CIRCLE 75 PARKWAY

CULVERT REPAIR – TRANSPORTATION

MOTION: Motion by Ott, second by Goreham, to approve Project No.

E2260-TO#02 to the 2012 Master Task Order Contract with HNTB, in an

amount not to exceed $86,362.00, for engineering services of Circle 75

Parkway culvert repair, MIS Contract No. 000561; authorize the

corresponding budget transactions; and further authorize the Chairman

to execute the necessary documents.


Program Fund with the following budget transfers:

Transfer from:

345-050-E002-E226-8761-E2260-C $50,000.00

345-505-E002-E204-8761-E2040-C $36,362.00

Transfer to:

345-050-E002-E226-8722-E2260-E $86,362.00


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OCTOBER 22, 2013

PAGE 18

10. PUBLIC SERVICES AGENCY

Parks, Recreation, and Cultural Affairs

10A. APPROVAL OF CHANGE ORDER NO. 1 TO THE CONTRACT

WITH SPORTSTURF COMPANY, INC. FOR THE DESIGN/

BUILD RENOVATION OF THE ATHLETIC FIELDS AT

NOONDAY CREEK PARK - PARKS, RECREATION, AND

CULTURAL AFFAIRS

MOTION: Motion by Birrell, second by Cupid, to approve Change Order

No. 1, in the deductive amount of $97,481.00, with SportsTurf Company,

Inc. for the Design/Build renovation of the athletic fields at Noonday

Creek Park under the 2011 Parks, Recreation and Cultural Affairs

SPLOST Program; authorize the corresponding budget transactions; and


Funding: Funds will remain within the Noonday Park Project.


10B. APPROVAL OF CONTRACT WITH ALLSTAR LIGHTING AND

ELECTRICAL SERVICE FOR THE INSTALLATION OF NEW

SPORTS LIGHTING FIXTURES AND RELATED EQUIPMENT

FOR NOONDAY CREEK PARK – PARKS, RECREATION, AND

CULTURAL AFFAIRS

MOTION: Motion by Birrell, second by Cupid, to approve a contract

with AllStar Lighting & Electrical Service, in an amount not to exceed

$108,000.00, for the installation of new sports lighting fixtures and related

equipment to serve athletic field lighting at Noonday Creek Park under the

2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize

the corresponding budget transactions; and further authorize the

Chairman to execute the necessary documents.

Funding is available in the 2011 PRCA SPLOST fund as follows:

345-105-E040-EP434 C-8024 $108,000.00


10C. APPROVAL OF WORK AUTHORIZATION II WITH

MORELAND ALTOBELLI ASSOCIATED, INC. FOR

CONTINUED PROGRAM MANAGEMENT ASSISTANCE, PRE-

CONSTRUCTION SERVICES, AND CONSTRUCTION

MANAGEMENT - PARKS, RECREATION, AND CULTURAL

AFFAIRS

MOTION: Motion by Cupid, second by Birrell, to approve Work

Authorization II under the contract with Moreland Altobelli Associates,

Inc., in an amount not to exceed $1,248,547.72, to continue to provide

program management assistance, pre-construction services, and

construction management for the 2011 Parks, Recreation and Cultural

Affairs SPLOST Program; and authorize the corresponding budget

transactions.

Funding: Funding is available in the 2011 PRCA SPLOST fund as

follows: 345-105-E065-EP650-0-6312 $1,248,547.72


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OCTOBER 22, 2013

PAGE 19

11. SUPPORT SERVICES AGENCY

Property Management

11A. APPROVAL OF CONTRACT WITH GARLAND/DESIGN BUILD

SOLUTIONS, INC. FOR THE 2011 SPLOST ROOFING PROJECT

AT THE MARIETTA/COBB MUSEUM OF ART BUILDING -

PROPERTY MANAGEMENT

MOTION: Motion by Birrell, second by Ott, to approve a contract with

Garland/Design Build Solutions, Inc., in the amount of $102,241.00,

for roofing services at the Marietta/Cobb Museum of Art Building located

at 30 Atlanta Street, Marietta; authorize the corresponding budget



Funding is available in the 2011 SPLOST projects as follows:

345-110-E072-8005-E0745 C

(Marietta/Cobb Museum of Art) $102,241.00


11B. AUTHORIZATION TO NEGOTIATE A FINAL CONTRACT FOR

CONSTRUCTION OF THE NEW CUSTOMS INSPECTION

FACILITY AT COBB COUNTY AIRPORT-MCCOLLUM FIELD -

PROPERTY MANAGEMENT

MOTION: Motion by Birrell, second by Cupid, to authorize the

negotiation of a final Construction Manager-at-Risk contract with YLH

Construction Company, Inc., for construction of the new Customs

Inspection Facility at Cobb County Airport–McCollum Field, utilizing

Selection Process 2 (Competitive Proposals).


12. AUTHORIZATION TO ADD THE FOLLOWING NON–AGENDA ITEM

TO THIS AGENDA FOR CONSIDERATION:

MOTION: Motion by Lee, second by Ott, to authorize the addition of the

following non-agenda item to this agenda for consideration:

CREATION OF TAB 9A, ITEM NO. 1 – DISTRICT ATTORNEY –

Authorization for the District Attorney, Cobb Judicial Circuit, to enter into

an Agreement for Funding of Prosecution Based VOCA Program with the

Prosecuting Attorneys Council of Georgia for the continued funding of

victim advocate positions in the Victim Witness Unit.


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OCTOBER 22, 2013

PAGE 20

13. DISTRICT ATTORNEY

A. AUTHORIZATION FOR THE DISTRICT ATTORNEY, COBB

JUDICIAL CIRCUIT, TO ENTER INTO AN AGREEMENT FOR

FUNDING OF PROSECUTION BASED VOCA PROGRAM WITH

THE PROSECUTING ATTORNEY’S COUNCIL OF GEORGIA

FOR THE CONTINUED FUNDING OF VICTIM ADVOCATE

POSITIONS IN THE VICTIM WITNESS UNIT – DISTRICT

ATTORNEY

MOTION: Motion by Lee, second by Birrell, to authorize the District

Attorney, Cobb Judicial Circuit, to enter into an Agreement for Funding of

Prosecution Based VOCA Program with the Prosecuting Attorney’s

Council of Georgia for the continued funding of victim advocate positions

in the Victim Witness Unit, in the amount of $84,496.00, authorize the

corresponding budget and personnel transactions to move personnel from

G320 to G321, and further authorize the Chairman to execute the


Funding: Available in the FY14 Grant Fund with the following

appropriations:

Increase Revenue:

270-170-G321-TBD $84,496.00

Increase Expenditure:

270-170-G321-Personnel Services $84,496.00


ADJOURNMENT

The meeting was adjourned at 8:04 p.m.

____________________________________________

Candace W. Ellison, CCC

County Clerk


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COBB COUNTY TRANSPORTATION AGENCY

REGULAR AGENDA COVER


ITEM NO.

Engineering

1 To ratify previous action by the County Manager authorizing emergency repairs to a segment of Crockett Drive, and approve Project No. E2210-WO#03 to the 2013 Countywide Unit Price Contract with Chatfield Contracting, Inc. for said repairs, MIS Contract No. 000612.

2 To approve a contract with Baldwin Paving Company, Inc., for pedestrian improvements and streetscape on SR120/Dallas Highway Streetscapes, Phase 1, State Project No. CM000-0004-00(508), State P. I. No. 0004508, Cobb County Project No. D11B0, MIS Contract No. 000595.

3 To approve Change Order No. 1 (final) to the contract with C.W. Matthews Contracting Company, Inc., for thoroughfare improvements on Big Shanty Road Extension, Phase 2, Project No. D4030, MIS Contract No. 000432.

4 To approve a contract with C.W. Matthews Contracting Company, Inc., for roadway safety and operational improvements on Queen Mill Road, State Project No. CSHPP-0007-00(538), State P. I. No. 0007538, Cobb County Project No. D6200, MIS Contract No. 000627.

5 To approve Change Order No. 1 (final) to Resurfacing Contract 2011-3 Local Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. D9180, MIS Contract No. 000509.

6 To approve Change Order No. 1 (final) to Resurfacing Contract 2012-2 Local Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. E9020, MIS Contract No. 000520.

7 To approve Change Order No. 1 (final) to Resurfacing Contract 2012-5 Subdivision Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. E9050, MIS Contract No. 000540.

8 To approve Change Order No. 1 to Resurfacing Contract 2012-7 Local Roads (Countywide) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. E9070, MIS Contract No. 000587.

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PURPOSE To ratify previous action by the County Manager authorizing emergency repairs to a segment of Crockett Drive, and approve Project No. E2210-WO#03 to the 2013 Countywide Unit Price Contract with Chatfield Contracting, Inc. for said repairs, MIS Contract No. 000612.

BACKGROUND

Drainage System Improvements is an approved component in the 2011 SPLOST Transportation Improvements Program. Crockett Drive is classified as a local road on the County’s Major Thoroughfare Plan. The existing culvert crossing in the vicinity of 2540 Crockett Drive consists of a 48-inch reinforced concrete pipe. The pipe has significant joint separation, both headwalls are failing, and there is a void along the entire length of the culvert and in the shoulders. One lane of Crockett Drive had to be closed due to localized pavement failure. The Department subsequently recommended retaining a unit price contractor to repair the roadway. The County Manager, under emergency authority granted by the Board of Commissioners, approved commencement of repairs. The project scope includes replacing the pipe and both headwalls, repairing the roadway and stabilizing the shoulders. On December 11, 2012, the Board of Commissioners approved the 2013 Countywide Unit Price Contracts. Project No. E2210-WO#03 to the 2013 Countywide Unit Price Contract with Chatfield Contracting, Inc., the lowest responsive unit price contractor, in an amount not to exceed $103,520.00, is requested for emergency drainage system repairs on Crockett Drive.

Comm. Dist. 2


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FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:


Transfer to: 345-050-E002-E221-8762-E2210-C $103,520.00

RECOMMENDATION The Board of Commissioners ratify previous action by the County Manager authorizing emergency repairs to a segment of Crockett Drive; approve Project No. E2210-WO#03 to the 2013 Countywide Unit Price Contract with Chatfield Contracting, Inc., in an amount not to exceed $103,520.00, for said repairs, MIS Contract No. 000612; authorize the corresponding budget transaction; and further authorize the Chairman to execute the necessary documents.



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LITTLE JOHN TRL

JO A

NN D

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PAWN EE DR

CLEARW ATERDR

STAUNTON DR

UTICA

DR

INDI AN

TRL

S HERWOOD DR

HAVERFORD LN

FREYDALE RD

DALE DR

C OUN

TRYS

IDE

CT

VICTOR I A DR

BROO

KCRE

ST D

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CH IPMUNK TRL

VADA

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EL M DR

LITTLE JOHN TRL

LUCK

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BURTZ DR

LISA DR

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INGLISD R

BIG

JOHN

TRL

SHAW

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LNW OODME RE DR

KENL EYCT

MAX INE DR

ENGINEERS DR

CECI

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CARRINGTON WAY

I V Y GREE

NLN

SAGAMORE HI L LD R

WINDG

R OVE

RD

SYBI

L LN

LUCK

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CROCKETT DR

SEW

E LL PA

RKDR

SALE M WOODSDR

CHAD SFORD RD

GANT QU A RTERS C IR

GANT QUA RTERS CIR

FRE YDALE RD

GANT QUART ERS DR

TIM BE R L EALA

KED R

L U LLI N G STON

EDR

TUXEDO DR

MILLBROOKFARM RD

LEAFWOOD DRFO

XCRO

FT T

RL

ROBI

N LN

FOXC

ROFT

CIR

ITH ICA DR

SEWEL

L LN

CE

DAR WOOD C T

GEO RGIANTER

PIONEER TRL

PIONEE R TRL

FO REST RIDG E DR

FOR EST RIDGEDR

LYLE

DR

BOLI

NG D

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EARL

ST

D ALE

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REGI

NA D

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CH A SE LN

PINE

RID

GE T

RL

ORIO

LE D

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ORIOLE

L N

NORTHCHASEPKW

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KINGSTON CT

KINGSTON CT

MILLBR OOK

T RC E

POWERS FERRY RD

OLD SEWELL RD

DELK RD

LOW ER ROSWELL RD

O LD PAPER MILL RD

FRANKLIN RD

LITTLE RDHO

LT R

D

PROJECT:Crockett DriveDrainage ImprovementsProject No. E2210-WO#2

[


Notes: Commission District 2


LOCATION MAP

ProjectLocation

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PURPOSE To approve a contract with Baldwin Paving Company, Inc., for pedestrian improvements and streetscape on SR120/Dallas Highway Streetscapes, Phase 1, State Project No. CM000-0004-00(508), State P. I. No. 0004508, Cobb County Project No. D11B0, MIS Contract No. 000595.

BACKGROUND

SR120/Dallas Highway Streetscapes, Phase 1, is an approved project in the Multi-Use Trails Component of the 2005 SPLOST Transportation Improvements Program (TIP) and is also an approved project in the Atlanta Regional Commission (ARC) PLAN 2040 Regional Transportation Plan, designated as State Project No. CM000-0004-00(508), State P.I. No. 0004508, and ARC Project No. CO-AR-BP211A. This project consists of constructing a 12-foot wide pedestrian enhanced sidewalk along the south side of SR120/Dallas Highway, from Casteel Road/Old Hamilton Road to Villa Rica Way. The total project length is 2.34 miles. On October 22, 2013, the Board of Commissioners approved a Construction Agreement with the Georgia Department of Transportation (GDOT) for SR120/Dallas Highway Streetscapes, Phase 1. Under the terms of the agreement, the State will fund 80 percent of the GDOT eligible construction costs, up to a maximum amount of $2,364,439.38. The County will be responsible for funding 20 percent of the GDOT eligible construction costs, up to $591,109.84, and 100 percent of any construction costs exceeding the State’s maximum. Funding for the County’s portion of costs is available in the 2005 SPLOST TIP Fund budget.

Comm. Dist. 1


of 262

The Invitation to Bid for this project was advertised in the Marietta Daily Journal on July 26, 2013, and on August 2, 9, and 16, 2013. Bids were received on August 22, 2013, from the following companies:

The low bid of $2,955,549.22 from Baldwin Paving Company, Inc., was reviewed and found to be reasonable and responsive. Bid tabulation consisted of $2,905,915.34 in roadway costs and $49,633.88 in Water System costs. The completion date for this project is 365 consecutive calendar days from issuance of the Notice to Proceed.

Company Bid Amount

Baldwin Paving Company, Inc. $ 2,955,549.22

CMES, Inc. $ 2,977,567.70

C.W. Matthews Contracting Company, Inc. $ 3,007,982.53

Johnson Landscapes, Inc. $ 3,029,681.29

FUNDING

Available in the 2005 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Decrease appropriation of Georgia Department of Transportation (GDOT) revenue for State Contract CM000-0004-00(508) to adjust GDOT funding budgeted to actual contract award, as follows:

Available in the Water System’s SPLOST Projects-Relocate Lines FY07 Adopted CIP Budget with the following budget transfers:

Transfer from: SPLOST Projects-Relocate Line

Transfer from: 340-050-7511-D11B-8761-D11B0-C $2,905,915.34

Transfer to: 340-050-7511-D11B-8762-D11B0-C $2,905,915.34

Decrease Revenue Appropriation: 340-050-7511-D11B-4466-D11B0-C $135,560.00

Decrease Expenditure Appropriation: 340-050-7511-D11B-8761-D11B0-C $135,560.00

FY07 Preliminary Estimates 510-500-5756-8005-W4069-Z $51,383.88


of 262

Transfer to: SR120/Dallas Highway Streetscapes, Phase 1

Construction 510-500-5756-8260-W4281-C $49,633.88

Interest Expense on Retainage

510-500-5756-6613-W4281-A $ 250.00

Meter Purchase Replacement

510-500-5756-8265-W4281-M $ 500.00

Contingency 510-500-5756-8810-W4281-T $ 1,000.00

Total $51,383.88

RECOMMENDATION The Board of Commissioners approve a contract with Baldwin Paving Company, Inc., in an amount not to exceed $2,955,549.22, for pedestrian improvements and streetscape on SR120/Dallas Highway Streetscapes, Phase 1, State Project No. CM000-0004-00(508), State P. I. No. 0004508, Cobb County Project No. D11B0, MIS Contract No. 000595; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.



of 262

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BURNT HICKORY RD

DUEWEST RD

DALLAS HWY

VILLA RICARD

CAS T

E EL

RD

OLD

HAMI

LTON

RD

BOB COX RD

LUTHE R WARD RD

KENN ESAW DUE WEST RD

ERNE

S TBA

RRETT

PKWY

GOR DON

COMBSR D

FRIENDSHIPCHURCHRD

WES T SAN DTO W

NRD

FALLWOOD DR

VINE

YARD

DR

TERRY LN

STEVED R

LAKE F IEL

DTRL

SOMERSET DR

DOVER LN

LAWSON D R

EMERALDDR

KIRK

LN

HAL STEAD

D R

OLD DALLAS RD

FRAN KKIRKRD

STIL LWAT ERSD R

BIG

OAKS DR

HICKORY CREST DR

RIPPL

ING

DR

CREEKV IEW PT

OVAL E NE LN

L YNS

HIRE

CT

IVYMANO R

DR

KIRK CT

CHATFIEL

D P T

ME ADOWCT

BOLTON A BBEY D R

WATCHMANS WALK

FOREST CRE EK DR

C AMD

END R

CAISS ONDR

H ALL M A N CIR

OLD D ALLAS R D

LISAS D R

CARMAI N DR

SUTCL IFF E RDG

R AQUEL DR

BLAIR PL

FLEET ST

HICKORY VIEW DR

BUTTER FIELD DR

TUXEDO LN

S UTTON DR

LUTHERCT

MOSS STO N E LN

BEDF

ORD

ST

STEV E DR

CUPELODR

TAUBERWA Y

CUSTER LAK E DR

CHEA

THAM

HIL

L TR

LSUNS ET R DG

TWI N OAKS DR

CATHYANN

LN

LAM B D R

RE UBENS RUN

APPA LOOSA TRL

TABBYSTO NE LN

COXFARM

RD

ELM CREEKDR

OLD HICKORY DR

TARP

LEY

RD

T A

LLOW OOD DR

MCDA N IE

L RD

MCDANI E LR D

L EAHDR

AN DORA DRBRIDL

ERUN

T RL

BA TTLE F OREST DR

WEST H AM PTON DR

WELLSLE Y D R

INFA

NTRY

WA Y

PACESFARM

TR L

HELMSWOODC IR

S

UTTON WAY

LAKE

SOM

ERSE

T CR

ST

BREEZY DR

LAKE SOMERSETDR

ANDORA WAY

KENNESAW

VIEW DR

NOB R IDGE

DR

DON CIR

STON

E MI

LL L

NR IP

PLEW

ATER

DR

WE

STLA KEDR

PEGGYCT

WES

THAV

EN D

R

WATSON BLVD

LOMB

ARDST

G REYCOATB

L

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F L AT STONEW

A Y

G ARRISONCM

N S

AND ORA TRL

OLD TRA CE RD !(120

OREGONPARK

GREENMEADOW SPRESERVE

PROJECT:SR120/Dallas Highway Streetscapes, Phase 1Project No. D11B0

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LOCATION MAP

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EndProject

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PURPOSE To approve Change Order No. 1 (final) to the contract with C.W. Matthews Contracting Company, Inc., for thoroughfare improvements on Big Shanty Road Extension, Phase 2, Project No. D4030, MIS Contract No. 000432.

BACKGROUND

Big Shanty Road Extension, Phase 2, from Chastain Road to Barrett Lakes Boulevard, is an approved thoroughfare improvement project in the 2005 SPLOST Transportation Improvements Program. Big Shanty Road Extension, Phase 2, consisted of widening approximately 0.90 miles of four-lane, median-divided roadway, exclusive of side streets, from Chastain Road to Barrett Lakes Boulevard, and included curb and gutter, sidewalk, drainage, full depth reconstruction of existing roadway and construction on the new location to connect to Barrett Lakes Boulevard. The project also included construction of a new bridge approximately 500 feet in length over a wetland area, as well as construction of a multi-use trail. Big Shanty Road Extension, Phase 2, was the final phase of a multi-phase project that connected Chastain Road to Big Shanty Road, Busbee Parkway, and Chastain Meadows Parkway. As this project is located within the Town Center Area Community Improvement District (TCACID), the TCACID had agreed to fund 100 percent of the construction cost for this project. On January 18, 2011, the Board of Commissioners approved a contract with C.W. Matthews Contracting Company, Inc., for construction of thoroughfare improvements on Big Shanty Road Extension, Phase 2.

Comm. Dist. 1


of 262

Details for action requested are as follows: Construction of this project is complete and Change Order No. 1 (final) to the contract with C.W. Matthews Contracting Company, Inc., a savings to the project of $578,979.83, is requested due to variations between original and final plan quantities. Variations result in a savings to the project of $581,513.83 in roadway costs and net additions to the project of $2,534.00 in Water System costs. These are the final changes necessary to close this contract with C.W. Matthews Contracting Company, Inc.

Original Contract $6,417,256.19

Change Order No. 1 (final) ($ 578,979.83)

Revised Contract $5,838,276.36

FUNDING

A savings to the 2005 SPLOST Transportation Improvements Program Fund.

Available in the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with the following budget transfers: Transfer from: SPLOST Projects-Relocate Lines

Transfer to: Big Shanty Road Extension Phase 2 Thoroughfare Improvements

Decrease receipt of revenue from Town Center Area Community Improvement District as follows:

Decrease GAE 340011811503: 340-050-7504-D403-8762-D4030-C $581,513.83

Preliminary Estimates 510-500-5756-8005-W4069-Z $2,534.00

Construction 510-500-5756-8260-W4192-C $2,534.00

Increase GAE 510011811503: 510-500-5756-8260-W4192-C $2,534.00

Decrease Revenue Appropriation: 340-050-7504-D403-4505-D4030-C $578,979.83

Decrease Expenditure Appropriation: 340-050-7504-D403-8761-D4030-C $578,979.83


of 262

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to the contract with C.W. Matthews Contracting Company, Inc., a savings to the project in the amount of $578,979.83, for thoroughfare improvements on Big Shanty Road Extension, Phase 2, Project No. D4030, MIS Contract No. 000432; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


of 262







PURPOSE To approve a contract with C.W. Matthews Contracting Company, Inc., for roadway safety and operational improvements on Queen Mill Road, State Project No. CSHPP-0007-00(538), State P. I. No. 0007538, Cobb County Project No. D6200, MIS Contract No. 000627.

BACKGROUND

Queen Mill Road is an approved roadway safety and operational improvements project in the 2005 SPLOST Transportation Improvements Program (TIP) and is also an approved project in the Atlanta Regional Commission (ARC) PLAN 2040 Regional Transportation Plan, designated as State Project No. CSHPP-0007-00(538), State P.I. No. 0007538, and ARC Project No. CO-352. This project consists of numerous safety and operational improvements along Queen Mill Road, from Mableton Parkway (SR139) to Veterans Memorial Highway (SR8/US78/US278), including the realignment of multiple horizontal and vertical curves, as well as installation of sidewalk, curb and gutter, and drainage. The total project length is 1.03 miles. On October 22, 2013, the Board of Commissioners approved a Construction Agreement with the Georgia Department of Transportation (GDOT) for Queen Mill Road. Under the terms of the agreement, the State will fund 80 percent of the GDOT eligible construction costs, up to a maximum amount of $2,255,988.90. The County will be responsible for funding 20 percent of the GDOT eligible construction costs, up to $1,314,910.15, and 100 percent of any construction costs exceeding the State’s maximum. Funding for the County’s portion of costs is available in the 2005 SPLOST TIP Fund budget.

Comm. Dist. 4


of 262

The Invitation to Bid for this project was advertised in the Marietta Daily Journal on May 31, 2013, and on June 7, 14 and 21, 2013. Bids were received on July 11, 2013, from the following companies:

The low bid of $3,570,899.05 from C.W. Matthews Contracting Company, Inc., was reviewed and found to be reasonable and responsive. Bid tabulation consisted of $3,472,976.05 in roadway costs and $97,923.00 in Water System costs. The completion date for this project is 545 consecutive calendar days from issuance of the Notice to Proceed.

Company Bid Amount

C.W. Matthews Contracting Company, Inc. $3,570,899.05

CMES, Inc. $3,665,751.16

Baldwin Paving Company, Inc. $3,837,047.07

FUNDING

Available in the 2005 SPOST Transportation Improvements Program Fund with the following budget transfers:

Increase appropriation of Georgia Department of Transportation (GDOT) revenue for State Contract CSHPP-0007-00(538) to adjust GDOT funding budgeted to actual contract award, as follows:

Available in the Water System’s SPLOST Projects-Relocate Lines FY07 Adopted CIP Budget with the following budget transfers: Transfer from: SPLOST Projects-Relocate Lines

Transfer to: Queen Mill Road

Transfer from: 340-050-7506-D620-8761-D6200-C $3,124,400.00

340-050-7506-D620-8741-D6200-R $ 348,576.05

Transfer to: 340-050-7506-D620-8762-D6200-C $3,472,976.05

Increase Revenue Appropriation 340-050-7506-D620-4466-D6200-C $ 30,988.00

Increase Expenditure Appropriation 340-050-7506-D620-8761-D6200-C $ 30,988.00

FY07 Preliminary Estimates 510-500-5756-8005-W4069-Z $100,873.00

Construction 510-500-5756-8260-W4287-C $ 97,923.00


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Interest Expense on Retainage 510-500-5756-6613-W4287-A $ 490.00

Meter Purchase Replacement 510-500-5756-8265-W4287-M $ 500.00

Contingency 510-500-5756-8810-W4287-T $ 1,960.00

Total $100,873.00

RECOMMENDATION The Board of Commissioners approve a contract with C.W. Matthews Contracting Company, Inc., in an amount not to exceed $3,570,899.05, for roadway safety and operational improvements on Queen Mill Road, State Project No. CSHPP-0007-00(538), State P. I. No. 0007538, Cobb County Project No. D6200, MIS Contract No. 000627; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.



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MABLETON PKWY

VETERANS MEMORIAL HWY

H ILLCRESTDR

QUEENMILL RD

SIX FLAGS PKWY

BUCK

N ER

RD

DISCOVERY BLVD

AL LEN RDROSIE

LN

HUNNICUT RD

BARLEY CT

IVEY WAY

B ISHO

PS

RUN LN

IVEY

CT

CEN T

URY

PARK

PL

B R OOK

MER

EPL

VILLA AVE

COLLE TT AVE

IVEY RD

BLACK HAW K TRL

C A I TLI

NCT

MOUNTAIN

CT

AZA LE

ADR

ALDREDPL

DESTINYDR

ROO K

PASS

SU NR ISE BLVD

DRIFT WOOD

TRL

COM MU NITYR D

BR OOKMERELN

DISCOVERY PL

STRO UD DR

FELT

ONL N

K IN G SWOR

DCT

VIN ING S VINTAGE C IR

VI NINGS VINTAGE CIRIVE

Y CHSE

B R I C KLERIDGE LNVINTAG

E P OINTE RUNVI

N ING

SV IN

TAGE

D R

HUNNICUT RDHU

NNIC

UT R

D

QUEENSFERRY

DR

BLA CK HAWK

TRL

LAKE

SHOR

EDR

HIGH

VIEW

DR

MOUNT GERIZIM RD

ANNEDR

IVE Y T ERRA

CEDR

RIOC

A CI

R

CAR

DELL CIR

HENDER

SON RD

F U L T O N

!(139

!(8

PROJECT:Queen Mill Road Safetyand Operational ImprovementsProject No. D6200

[




LOCATION MAP

k

End Project

Begin Project

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PURPOSE To approve Change Order No. 1 (final) to Resurfacing Contract 2011-3 Local Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. D9180, MIS Contract No. 000509.

BACKGROUND

Resurfacing is an approved component in the 2005 SPLOST Transportation Improvements Program. On October 11, 2011, the Board of Commissioners approved Resurfacing Contract 2011-3 Local Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets. Details for action requested are as follows: Change Order No. 1 (final) to Resurfacing Contract 2011-3 Local Roads (South) with C.W. Matthews Contracting Company, Inc., a savings to the project in the amount of $379,648.46, is requested due to variations between the original and final plan quantities, including underruns in asphalt cement index, construction allowance, and manhole adjustments.




Comm. Dist.

2, 4


of 262

FUNDING A savings to the 2005 SPLOST Transportation Improvements Program Fund.

A savings to the Water System’s System Maintenance Water and Sewer Line-Repair Maintenance Service FY14 Adopted Operating Budget.

Decrease GAE 340101111507: 340-050-7509-D918-8762-D9180-C $336,166.46

Decrease GAE 500101111507: 500-500-5400-6516 $ 35,594.00

Decrease GAE 5001011115071: 500-500-5400-6520 $ 7,888.00

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to Resurfacing Contract 2011-3 Local Roads (South) with C.W. Matthews Contracting Company, Inc., a savings to the project in the amount of $379,648.46, for resurfacing of County-maintained streets, Project No. D9180, MIS Contract No. 000509; and authorize the Chairman to execute the necessary documents.


of 262







PURPOSE To approve Change Order No. 1 (final) to Resurfacing Contract 2012-2 Local Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. E9020, MIS Contract No. 000520.

BACKGROUND

Resurfacing is an approved component in the 2011 SPLOST Transportation Improvements Program. On January 10, 2012, the Board of Commissioners approved Resurfacing Contract 2012-2 Local Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets. Details for action requested are as follows: Change Order No. 1 (final) to Resurfacing Contract 2012-2 Local Roads (South) with C.W. Matthews Contracting Company, Inc., a savings to the project in the amount of $217,639.37, is requested due to variations between the original and final plan quantities, including underruns in asphalt cement index, construction allowance, and manhole adjustments.




Comm. Dist.

2, 4


of 262


A savings to the Water System’s System Maintenance Water and Sewer Line-Repair Maintenance Service FY14 Adopted Operating Budget.

Decrease GAE 345011012502: 345-050-E009-E902-8762-E9020-C $152,139.37

Decrease GAE 500011012502: 500-500-5400-6516 $ 56,510.00

Decrease GAE 5000110125021: 500-500-5400-6520 $ 8,990.00

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to Resurfacing Contract 2012-2 Local Roads (South) with C.W. Matthews Contracting Company, Inc., a savings to the project in the amount of $217,639.37, for resurfacing of County-maintained streets, Project No. E9020, MIS Contract No. 000520; and authorize the Chairman to execute the necessary documents.


of 262







PURPOSE To approve Change Order No. 1 (final) to Resurfacing Contract 2012-5 Subdivision Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. E9050, MIS Contract No. 000540.

BACKGROUND

Resurfacing is an approved component in the 2011 SPLOST Transportation Improvements Program. On May 8, 2012, the Board of Commissioners approved Resurfacing Contract 2012-5 Subdivision Roads (South) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets. Details for action requested are as follows: Change Order No. 1 (final) to Resurfacing Contract 2012-5 Subdivision Roads (South) with C.W. Matthews Contracting Company, Inc., a savings to the project in the amount of $43,996.46, is requested due to variations between the original and final plan quantities, including underruns in asphalt cement index.

Original Contract $974,416.23


Revised Contract $930,419.77

Comm. Dist.

2, 3, 4


of 262


A savings to the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with the following budget transfers:

Transfer from: Resurfacing Contract 2012-5 Subdivision Roads (South)

Transfer to: SPLOST Projects - Relocate Lines

Decrease GAE 345050812407: 345-050-E009-E905-8762-E9050-C $11,674.46

Decrease GAE 510050812407: 510-500-5756-6516-W4264-C $32,322.00

Sewer Line-R&M Service 510-500-5756-6516-W4264-C $32,322.00

Preliminary Estimates 510-500-5756-8005-W4069-Z $32,322.00

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 (final) to Resurfacing Contract 2012-5 Subdivision Roads (South) with C.W. Matthews Contracting Company, Inc., a savings to the project in the amount of $43,996.46, for resurfacing of County-maintained streets, Project No. E9050, MIS Contract No. 000540; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


of 262







PURPOSE To approve Change Order No. 1 to Resurfacing Contract 2012-7 Local Roads (Countywide) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets, Project No. E9070, MIS Contract No. 000587.

BACKGROUND

Resurfacing is an approved component in the 2011 SPLOST Transportation Improvements Program. On September 25, 2012, the Board of Commissioners approved Resurfacing Contract 2012-7 Local Roads (Countywide) with C.W. Matthews Contracting Company, Inc., for resurfacing of County-maintained streets. The contract consists of resurfacing 107 local streets, totaling 20.49 miles. The contract also includes grading, paving and pavement markings for the Fontaine Road Trailhead parking lot, which will be funded through the Cobb County Parks, Recreation and Cultural Affairs Department (PRCA), as well as manhole and valve box adjustments, which will be funded through the Cobb County Water System. Details for action requested are as follows: Change Order No. 1 to Resurfacing Contract 2012-7 Local Roads (Countywide) with C.W. Matthews Contracting Company, Inc., an increase to the project in the amount of $399,726.00, is requested due to increased asphalt quantities required. The unforeseen poor sub-base condition of many streets in this contract has resulted in actual asphalt quantities exceeding estimated quantities. In addition, the Department recommends extending the contract time to December 31, 2013.

Comm. Dist.

All


of 262


Change Order No. 1 $ 399,726.00


FUNDING Available in the 2011 SPLOST Transportation Improvements Program Fund with the following budget transfer:

Available in the 2011 SPLOST PRCA Program Fund as follows:

A savings to the Water System's SPLOST Projects - Relocate Line Adopted Budget with the following transfers:


Transfer to: 345-050-E009-E907-8762-E9070-C $470,374.00

Increase GAE 345092512605D: 345-050-E009-E907-8762-E9070-C $470,374.00

345-105-E050-E050-8024-EP505-C $ 4,352.00

Increase GAE 345092512605P: 345-105-E050-E050-8024-EP505-C $ 4,352.00

Decrease GAE 510092512605: 510-500-5756-6516-W4270-C $ 75,000.00

Transfer from:

Sewer Line - R&M Service 510-500-5756-6516-W4270-C $ 75,000.00

Transfer to:

Preliminary Estimates 510-500-5756-8005-W4069-Z $ 75,000.00

RECOMMENDATION The Board of Commissioners approve Change Order No. 1 to Resurfacing Contract 2012-7 Local Roads (Countywide) with C.W. Matthews Contracting Company, Inc., in an amount not to exceed $399,726.00, for resurfacing of County-maintained streets, Project No. E9070, MIS Contract No. 000587; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


of 262

COBB COUNTY PUBLIC SERVICES AGENCY



ITEM NO.

Parks, Recreation, and Cultural Affairs

1 To approve a contract with AllStar Lighting & Electrical Service for the installation of new sports lighting fixtures, underground wiring and related equipment to serve athletic field lighting at Al Bishop Softball Complex under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

2 To approve a contract with Sutton Architectural Services, Inc. for professional design and construction administration services related to a new concession/restroom building and a new separate restroom building at Lost Mountain Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

3 To approve a contract with Croft & Associates, Inc. for professional design and construction administration services for the redevelopment of Milford Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

4 To approve a contract with Waterworks Atlanta, Inc. for construction services related to the redevelopment of Sewell Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

5 To approve a contract with Precision Planning, Inc. for professional design and construction administration services related to a new concession/restroom building and a separate new maintenance building at Terrell Mill Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

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Cobb County Parks, Recreation & Cultural Affairs Eddie Canon, Director



FROM: Eddie Canon, Director

This item has been electronically signed by:Eddie Canon, Director Jackie R. McMorris, Director of Public Services


PURPOSE To approve a contract with AllStar Lighting & Electrical Service for the installation of new sports lighting fixtures, underground wiring and related equipment to serve athletic field lighting at Al Bishop Softball Complex under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

Improvements to athletic field lighting and related electrical upgrades at Al Bishop are an approved athletic field renovation component of the 2011 Parks, Recreation and Cultural Affairs (PRCA) SPLOST Program. The original five field hub at the Al Bishop Softball Complex located at 1082 Al Bishop Drive in Marietta, was constructed in 1979. Although they have been repaired from time to time over the years, the sports field lighting fixtures have outlived their service life and must be replaced. The cost for replacement of bulbs and ballasts has increased greatly in recent years. Further, the new lights will provide brighter and more even coverage of the fields, increasing playability and safety. Similarly, the original underground wiring serving these poles must be replaced. The project scope includes removing and replacing existing lighting fixtures and cross arms on all five fields, and rebuilding the electrical service with new control switches, breakers, contactors, and panels. In addition, all underground wiring to light poles and scoreboards will be replaced.

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On April 1, 2013, following a competitive bidding process, the County approved a county-wide annual contract with AllStar Lighting & Electrical Service to cover light pole removal and replacement and related electrical materials and services. AllStar has presented a proposal totaling $426,000.00, which references approved unit prices for materials, equipment and labor, in order to complete the project scope. Because this expenditure will exceed $50,000.00 in SPLOST funding, PRCA is requesting Board of Commissioners approval.

FUNDING Funding is available in the 2011 PRCA SPLOST fund as follows: 345-105-E040-EP400 C-8024 $322,500.00 345-105-E050-EP500 C-8024 $103,500.00

RECOMMENDATION The Board of Commissioners approve a contract with AllStar Lighting & Electrical Service, in an amount not to exceed $426,000.00, for the installation of new sports lighting fixtures, underground wiring and related equipment to serve athletic field lighting at Al Bishop Softball Complex under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a contract with Sutton Architectural Services, Inc. for professional design and construction administration services related to a new concession/restroom building and a new separate restroom building at Lost Mountain Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs (PRCA) SPLOST program includes improvements at Lost Mountain Park located at 4845 Dallas Highway, Powder Springs. Working with the volunteer athletic association active in the park, staff has identified a number of features to be addressed. For purposes of this project, these improvements include the replacement of an existing concession/restroom building serving the football program. The existing building has outlived its useful life. In addition, this project includes design of an additional restroom building to increase capacity at the upper softball hub. The project includes all civil, architectural and related professional design services required to support the bidding and construction of these facilities. In order to generate appropriate construction documents, the Department requires the services of a professional architecture and engineering firm. A Request for Professional Design and Construction Administration Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on August 16, 23, and 30 and September 6, 2013, in accordance with Selection Process 2 (Competitive Proposals) of the Policy for Procurement of Professional Services, as amended on December 20, 2011. Proposals were received from nine firms and opened on September 12, 2013.

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The following Selection Committee was approved for this project: Kim Cammons (PRCA), Tara Crisp (Information Services), Paul Giles (DOT), Tony Key (PRCA), and Lee Vaughn (Property Management). The Selection Committee reviewed the proposals and ranked the firms based on proposed staffing, previous experience and performance, understanding of and approach to the project, availability, proposed schedule, local vendor presence, and financial stability. In addition, Selection Process 2 includes weighting of each firm's scoring based on prices submitted as part of their proposal which allows the Department to recommend awarding the contract to the top ranked firm. The proposals from the responding firms were ranked in the following order: Sutton Architectural Services, Inc. Precision Planning, Inc. Croft & Associates, Inc. Wiley Wilson TSW Architecture Studio Gerding Collaborative Pimsler-Hoss Architects, Inc. Wright Gardner Architect HRH Architects, Inc. The Committee ranked Sutton Architectural Services, Inc. as the firm offering the best combination of qualifications and pricing. Contract documents will be approved by County Legal staff prior to execution.

FUNDING Funding is available in the 2011 PRCA SPLOST fund as follows: 345-105-E030-EP323 E-8722 $13,060.00 345-105-E030-EP325 E-8722 $21,770.00 345-105-E040-EP422 E-8722 $11,830.00 345-105-E040-EP423 E-8722 $ 5,660.00

RECOMMENDATION The Board of Commissioners approve a contract with Sutton Architectural Services, Inc., in an amount not to exceed $52,320.00, for professional design and construction administration services related to a new concession/restroom building and a new separate restroom building at Lost Mountain Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a contract with Croft & Associates, Inc. for professional design and construction administration services for the redevelopment of Milford Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs (PRCA) SPLOST program includes improvements at Milford Park located at 3025 Hicks Road, Marietta. In 2001, Cobb County assumed ownership and operation of Milford Park on Hicks Road in Marietta. A variety of improvements have been completed at the park since then, but additional work remains to be done to bring the park to current standards. Working with the volunteer athletic association active in the park, staff has identified a number of features to be redeveloped. These include athletic field renovation and the replacement of an existing concession building which has outlived its useful life. In order to generate appropriate construction documents, the Department requires the services of a professional architecture and engineering firm. A Request for Professional Design and Construction Administration Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on August 16, 23 and 30 and September 6, 2013, in accordance with Selection Process 2 (Competitive Proposals) of the Policy for Procurement of Professional Services, as amended on December 20, 2011. Proposals were received from nine firms and opened on September 12, 2013.

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The following Selection Committee was approved for this project: Barry Huff (Internal Audit), Kelly Patrick (DOT), Larry Walker (Information Services), Derrell Walker (PRCA), and Rick Whorton (PRCA). The Selection Committee reviewed the proposals and ranked the firms based on proposed staffing, previous experience and performance, understanding of and approach to the project, availability, proposed schedule, local vendor presence, and financial stability. In addition, Selection Process 2 includes weighting of each firm's scoring based on prices submitted as part of their proposal which allows the Department to recommend awarding the contract to the top ranked firm. The proposals from the responding firms were ranked in the following order: Croft & Associates, Inc. jB+a, Inc. Lose & Associates, Inc. Hayes, James & Associates, Inc. Vaughn & Melton Consulting Engineers, Inc. Precision Planning, Inc. Wiley Wilson Gerding Collaborative HRH Architects, Inc. The Committee ranked Croft & Associates, Inc. as the firm offering the best combination of qualifications and pricing. Contract documents will be approved by County Legal staff prior to execution.

FUNDING Funding is available in the 2011 PRCA SPLOST fund as follows: 345-105-E040-EP424 E-8722 $43,416.00 345-105-E040-EP425 E-8722 $38,680.00

RECOMMENDATION The Board of Commissioners approve a contract with Croft & Associates, Inc., in an amount not to exceed $82,096.00, for professional design and construction administration services related to the redevelopment of Milford Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a contract with Waterworks Atlanta, Inc. for construction services related to the redevelopment of Sewell Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs (PRCA) SPLOST program includes the redevelopment of various features and facilities at Sewell Park located at Lower Roswell Road, Marietta. Many of the buildings and athletic fields at Sewell Park were originally constructed in 1966, and have outlived their reasonable service life. Working with the volunteer athletic association active in the park, staff has identified a number of features to be redeveloped. These include the replacement of an existing concession/restroom building, re-grading and adding new sod to several baseball fields to improve drainage and playability, replacement of dugouts, backstops and other fencing, electrical and athletic field lighting improvements, and paving a small existing gravel parking area. The updated facilities represent a significant improvement for ball players, coaches, and other park visitors. Under a previously approved contract, PRCA retained the services of a professional architecture and engineering team to create construction documents sufficient to permit the work and to include in a bid package to obtain competitive bids for construction.

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An Invitation to Bid for Construction Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on September 27, and October 4, 11, and 18, 2013 in accordance with Purchasing Policies. Sealed Bids were received from six firms and opened on October 24, 2013. The qualified bidders were: Astra Group, Inc. CRS Building Corporation Georgia Development Partners, LLC Phillips Brothers Contracting, Inc. W. E. Contracting, Inc. Waterworks Atlanta, Inc. Bids and supporting information were reviewed by Purchasing and PRCA staff, and the qualified low bidder was identified as Waterworks Atlanta, Inc. with a total bid amount, taking into account all accepted add or deductive alternates, of $1,227,051.92.

FUNDING Funding is available in the 2011 PRCA SPLOST fund as follows: 345-105-E030-EP 343 C-8125 $244,230.81 345-105-E040-EP 448 C-8125 $954,128.62 345-105-E050-EP 515 C-8215 $ 28,692.49

RECOMMENDATION The Board of Commissioners approve a contract with Waterworks Atlanta, Inc., in an amount not to exceed $1,227,051.92, for construction services related to the redevelopment of Sewell Park, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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PURPOSE To approve a contract with Precision Planning, Inc. for professional design and construction administration services related to a new concession/restroom building and a separate new maintenance building at Terrell Mill Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs (PRCA) SPLOST program includes improvements at Terrell Mill Park located at 480 Terrell Mill Road, Marietta. Working with the volunteer athletic association active in the park, staff has identified a number of features to be addressed. For the purposes of this project, these improvements include the replacement of an existing concession/restroom building serving the softball program. The existing building was constructed in 1974, and has outlived its useful life. In addition, this project includes design of an additional maintenance building for use by PRCA staff. The project includes all civil, architectural and related design services required to support the bidding and construction of these facilities. In order to generate appropriate construction documents, the Department requires the services of a professional architecture and engineering firm. A Request for Professional Design and Construction Administration Services was published on the County Purchasing website, and advertised in the Marietta Daily Journal on August 30 and September 6, 13, and 20, 2013, in accordance with Selection Process 2 (Competitive Proposals) of the Policy for Procurement of Professional Service, as amended on December 20, 2011. Proposals were received from seven firms and opened on September 26, 2013.

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The following Selection Committee was approved for this project: Peter Conrady (PRCA), Terry Martin (Community Development), David McDowell (Property Management), Jackie McMorris (Public Services Agency), and Andrea Raiford (PRCA). The Selection Committee reviewed the proposals and ranked the firms based on proposed staffing, previous experience and performance, understanding of and approach to the project, availability, proposed schedule, local vendor presence, and financial stability. In addition, Selection Process 2 includes weighting of each firm's scoring based on prices submitted as part of their proposal which allows the Department to recommend awarding the contract to the top ranked firm. The proposals from the responding firms were ranked in the following order: Precision Planning, Inc. Wiley Wilson Croft & Associates, Inc. Sutton Architectural Services, Inc. Gerding Collaborative TSW Architecture Studio HRH Architects, Inc. The Committee ranked Precision Planning, Inc. as the firm offering the best combination of qualifications and pricing. Contract documents will be approved by County Legal staff prior to execution.

FUNDING Funding is available in the 2011 PRCA SPLOST fund as follows: 345-105-E030-EP352 E-8722 $17,410.00 345-105-E030-EP353 E-8722 $10,880.00 345-105-E040-EP461 C-8722 $14,710.00

RECOMMENDATION The Board of Commissioners approve a contract with Precision Planning, Inc., in an amount not to exceed $43,000.00, for professional design and construction administration services related to a new concession/restroom building and a separate new maintenance building at Terrell Mill Park under the 2011 PRCA SPLOST Program; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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COBB COUNTY SUPPORT SERVICES AGENCY



ITEM NO.

Property Management

1 To approve a contract with Shriver Mechanical, Inc., for installation of Heating, Ventilating and Air Conditioning equipment for the 2011 SPLOST project at the Police Permits Building.

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FROM: John A. Reida, Director Jack Forsythe, Director of Public Safety Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:John A. Reida, Director Jack Forsythe, Director of Public Safety Willie A. Hopkins, Jr., Director of Support Services


PURPOSE To approve a contract with Shriver Mechanical, Inc., for installation of Heating, Ventilating and Air Conditioning equipment for the 2011 SPLOST project at the Police Permits Building.

BACKGROUND The Heating, Ventilating and Air Conditioning (HVAC) project was approved by the citizens in the 2011 SPLOST and will replace outdated equipment. Property Management met with Public Safety staff to specify the requirements for the Police Permits Building. Property Management received and opened three bids from the following qualified contractors:

The lowest responsible bid is from Shriver Mechanical, Inc., in the amount of $15,648.00. Property Management has verified references and bids from the low bidder, Shriver Mechanical, Inc., and recommends they be awarded the contract.

Shriver Mechanical, Inc. $15,648.00Powers Heating & Air $17,979.00E Smith Heating & Air Conditioning $24,000.00

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FUNDING Funding is available in the 2011 SPLOST Project Budget with the following transfer: Transfer from: 345-110-E076-8005-E0786-C (Extension HVAC) $1,537.94 345-110-E076-8005-E0771-C (Kennesaw Library HVAC) $ 110.06Transfer to: 345-110-E076-8005-E0773-C (Police Permits HVAC) $1,648.00

RECOMMENDATION The Board of Commissioners approve a contract with Shriver Mechanical, Inc., in the amount of $15,648.00, for installation of Heating, Ventilating, and Air Conditioning equipment for the 2011 SPLOST project at the Police Permits Building, located at 154 North Marietta Parkway; authorize the corresponding budget transactions; and further authorize the Chairman to execute the necessary documents.


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COBB COUNTY PUBLIC SAFETY AGENCY



ITEM NO.

Fire & Emergency Services

1 To authorize the purchase of a rescue vehicle from Freedom Fire Equipment.

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PURPOSE To authorize the purchase of a rescue vehicle from Freedom Fire Equipment.

BACKGROUND Pursuant to the Cobb County Special Purpose Local Option Sales Tax (SPLOST), several pieces of fire apparatus were identified as needing replacement in the very near future. These essential Fire/EMS response apparatus have reached the end of their useful service lives, and present significant maintenance and repair issues. On June 25, 2013, the Board of Commissioners authorized the acceptance of Sealed Bid #13-5792 from Freedom Fire Equipment in Marietta, Georgia for the purchase identified the first four of five replacement rescue vehicles for Cobb Fire & Emergency Services (CCFES).

The fifth replacement rescue vehicle is scheduled per the 2012-2014 SPLOST project schedule to be purchased in April, 2014. CCFES wishes to proceed at this time with the purchase to facilitate ease of apparatus replacement parts, repairs, maintenance, and surplus of the older apparatus scheduled for surplus. This request has been reviewed and approved by the Cobb County Finance Director.

FUNDING Funding is available in the following CCFES 2011 SPLOST account: 345-130-E102-8610 (Specially Equipped Vehicles) $125,292.00

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RECOMMENDATION The Board of Commissioners authorize the purchase of a rescue vehicle from Freedom Fire Equipment, in the amount of $125,292.00, and further authorize the corresponding budget transactions.


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COBB COUNTY COMMUNITY DEVELOPMENT AGENCY



ITEM NO.

Administration

1 To direct staff to suspend the acceptance of applications for rezoning to the CCRC (Continuing Care Retirement Community) District through April 1, 2014.

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PURPOSE To direct staff to suspend the acceptance of applications for rezoning to the CCRC (Continuing Care Retirement Community) District through April 1, 2014.

BACKGROUND On June 24, 2008 the Board of Commissioners adopted Cobb County Code Section 134-202.1, CCRC (Continuing Care Retirement Community). The district was developed by a committee composed of industry experts, community association members and county staff who met for several months to prepare the draft for consideration. Over the past several months, there have been a number of comments and suggestions from citizens suggesting amendments to the CCRC district. In response to inquiries from some Commissioners about possibly including the suggested amendments in the anticipated January, 2014 code amendment process, staff has suggested reconvening the committee to discuss some of the suggestions and develop possible amendments for the Board of Commissioners to consider. As has been done in the past while committees have deliberated ordinance amendments, staff is recommending that no new applications be accepted until the committee can complete its work.

FUNDING N/A

RECOMMENDATION The Board of Commissioners direct staff to suspend the acceptance of applications for rezoning to the CCRC (Continuing Care Retirement Community) District through April 1, 2014.

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ITEM NO.

Chair (County-wide)

1 To adopt the 2013-2018 Strategic Plan for Cobb County Government.

2 To recommend approval of an amendment to the County Manager Employment Agreement.

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Cobb County Board of Commissioners Tim Lee, Chairman



FROM: Tim Lee, Chairman

This item has been electronically signed by:Tim Lee, Chairman


PURPOSE To adopt the 2013-2018 Strategic Plan for Cobb County Government.

BACKGROUND

In 2011, Jerry Davis, a retired business executive who spent many years working on strategic planning development, volunteered to facilitate a strategic planning project for Cobb County Government. The goal was to identify a vision and road map for the future of our county. The plan’s purpose is to gauge the expectations of residents and establish a plan that will enable the county to achieve them. There were many stakeholders involved in the process to give direction to our organization for development of service priorities and corresponding budgets based on priorities established by the community and government leadership. The county’s Board of Commissioners, worked with representatives of various elected offices, county departments and community leaders, as we developed a strategic plan for Cobb’s future. The working group met several times to further refine a series of strategic initiatives. The Board of Commissioners reviewed the plan at the 2013 retreat, aligning Commissioner goals with the document and setting priorities and goals for the execution of the plan. The County Manager was directed to bring back a revised plan incorporating comments received. The County Manager presented the revised plan in a work session on May 28. Direction was given to incorporate additional comments from the Board of Commissioners and the public and to bring the plan back to the Board of Commissioners for approval. This Strategic Plan will be a topic of discussion at the 2014 Management Retreat. Upon adoption, individual departments will be asked to align their strategic plans with the

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Countywide Strategic Plan. This is a document that will be reviewed and updated annually.

FUNDING N/A

RECOMMENDATION That the Board of Commissioners adopt the proposed 2013 – 2018 Strategic Plan for Cobb County Government. This Plan which has been over a year-long effort and was developed with the participation of the Board of Commissioners, County Manager, Staff and major stakeholders including elected officials.

ATTACHMENTSStrategic Plan


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Draft # 4,

Presented BOC Worksession

5/28/13

Draft 10/22/13

2013 -

2018

Strategic

Plan

Cobb County,

Georgia

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Table of Contents

Page

Vision Statement and Guiding Principles 2

Strategic Commitments

1. Leadership 3 – 4

2. Efficiency of County Services 4

3. Human Resources 4 - 5

4. Communications 5 – 6

5. County Government Financing 6 – 7

6. Economic Vitality 7 – 8

7. Transportation 8 - 9

8. Public Services 9

9. Natural Resources 9 – 11

10. Technology 11 – 12

11. Safety 12 - 13

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Cobb County Government

Vision Statement

Cobb County: An exceptional community where all people and

businesses can safely thrive through our commitment to transparency,

fiscal responsibility, and prudent resource management.

Guiding Principles

We act with Integrity and Transparency which warrants the trust of our

community and our colleagues.

We are Service Oriented and recognize Cobb residents, businesses, and

visitors as valued customers.

We are Accountable as good stewards of public assets.

We are Professional and take pride in our work as well as the benefit it

brings our County.

We are Innovative and strive to proactively seek improvements.

We are Future-Focused and actively anticipate and plan for the needs of

our residents, businesses, and visitors.

We embrace Teamwork and value our partnerships with both public and

private stakeholders to the benefit of Cobb residents, businesses, and

visitors.

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Cobb County 2013 Strategic Plan

Strategic Commitment 1 -- Leadership Cobb County commits to provide, develop, and nurture leadership which is grounded in

integrity, effectiveness, cooperation, and transparency as an essential component in the

continued success of the County.

Goal 1.1- Develop, implement, and maintain a Strategic Plan to ensure that all stakeholders share

an understanding of County values and provide a framework for County operations.

Initiative 1.1.1 – Through the County Manager and department leadership, at the

direction of the Board of Commissioners (BOC), prepare and recommend a draft

Strategic Plan to include strategic goals and initiatives. (Completed)

Initiative 1.1.2 – After consideration of BOC comments and recommendations, adopt a

Strategic Plan for Cobb County (BOC) action. (Nov. 12, 2013)

Initiative 1.1.3 – Develop and implement a reporting system to be utilized in conjunction

with the Strategic Plan to provide the status of the various goals and initiatives within the

Plan. (Feb. 2014)

Initiative 1.1.4 – Update or otherwise adjust the Strategic Plan as appropriate, in response

to guidance and direction provided by the BOC.

Goal 1.2 – Under the direction of the County Manager, ensure organizational efficiency, control

costs, and improve customer satisfaction.

Initiative 1.2.1 – Develop and implement a process to monitor, measure, and ensure

ongoing organizational efficiency, control/metrics costs, and citizen satisfaction.

(Feb. 2014)

Initiative 1.2.2 – Align department-specific goals with an adopted County-wide system or

standard of measurement and ensure that such goals support County-wide goals.

(July 2014)

Initiative 1.2.3 – Communicate results to citizens in public formant.

Goal 1.3 - Ensure effective communication, coordination and cooperation between the members

of the BOC and other public officials.

Initiative 1.3.1 – Hold regular meetings between the BOC Chairman and Elected

Officials whose offices are supported by the General Fund.

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Initiative 1.3.2 – Implement an on-going strategy for communication with other elected

and appointed officials such as State legislators, City officials, Boards, and citizen

groups. (Feb. 2014)

Initiative 1.3.3 - Establish an informal Advisory Council, comprised of the Chairman (or

other member of the BOC appointed by the Chair) and a representative of each elected

General Fund official, to provide continued intra-governmental communication,

coordination, and cooperation. This Council will seek input as appropriate from the

Employee Council referenced in Goal 3.3. (Feb. 2014)

Strategic Commitment 2 -- Efficiency of County Services Cobb County commits to provide exceptional public services in an efficient manner utilizing

available and coordinated resources.

Goal 2.1 - Identify and resolve internal and external duplications of services to improve

efficiency of service and achieve net cost savings.

Initiative 2.1.1 - Use recommendations made by the 2011-12 Citizens Oversight

Committee, as adopted by the BOC, to avoid internal duplicate services. (Completed)

Initiative 2.1.2 – Identify other potential internal duplication within the County’s

organizational structure on an on-going basis.

Initiative 2.1.3 - Expand current efforts, which were required by HB 489, to

creatively seek partnerships with other jurisdictions to eliminate or reduce external

duplication of services.

Goal 2.2 – Under the direction of the County Manager, with review by the BOC, continuously

evaluate the current organizational structure and current processes to ensure operations are as

efficient and streamlined as possible.

Initiative 2.2.1 – Evaluate services provided at the departmental level to address proper

staffing.

Initiative 2.2.2 – Evaluate and make more efficient, where possible, the coordination of

interrelated services.

Initiative 2.2.3 – Evaluate current processes and implement changes that improve

efficiencies, result in long-term net cost savings, and maximize return on investment.

Initiative 2.2.4 – Utilize the Internal Audit Department resources to assess and make

recommendations to promote efficiency and reduce costs.

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Strategic Commitment 3 -- Human Resources Cobb County commits to the fair and equitable recruitment, compensation, benefits,

development, retention, and wellness of County employees as its most valuable asset and

recognizes that employees are integral to the success of County operation.

Goal 3.1 – Ensure that employee benefits and working conditions are such that the County can

attract, hire, train, and retrain talented employees.

Initiative 3.1.1 – At the direction of the Board of Commissioners (BOC) and under the

guidance of the County Manager, develop and implement a sustainable plan for

competitive compensation and benefits. (June 2014)

Goal 3.2 – Encourage workplace opportunity and diversity.

Initiative 3.2.1 - Identify and implement opportunities to diversify the workforce through

all levels.

Goal 3.3 - Provide an appropriate mechanism to solicit and consider recommendations and

concerns of staff. (Feb. 2014)

Initiative 3.3.1 – Develop an Employee Council representing all Agencies and

Departments, with the Human Resources Director serving as technical advisor, to

consider matters related to the fair and equitable recruitment, compensation,

development, retention, and wellness of County employees. (Feb. 2014)

Goal 3.4 – Establish a succession planning process for key leadership roles in the County

organization (County Manager). (Oct. 2014)

Initiative 3.4.1 – Identify key leadership positions where succession planning is

appropriate. (Oct. 2014)

Strategic Commitment 4 -- Communications Cobb County commits to encourage communications that foster collaboration between citizens

and employees to leverage County strengths, ensure transparency, and generate trust.

Goal 4.1 - Communicate with citizens, businesses, and visitors the availability, value, and

necessity of services provided.

Initiative 4.1.1 – Establish and implement effective digital media campaigns. (Feb. 2014)

Initiative 4.1.2 – Utilize public gatherings as opportunities for personal interaction with

stakeholders.

Initiative 4.1.3 – Maintain effective relations with the media as an aid to communicating

with stakeholders.

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Initiative 4.1.4 – Develop a method to identify and communicate the importance and

value of County services. (June 2014)

Goal 4.2 - Communicate with internal stakeholders (employees, boards, and elected and

appointed officials) the value and necessity of services provided with emphasis on efficiency,

creative cooperation, cost-sharing, and enhanced use of technology.

Initiative 4.2.1 – Utilize electronic media as the principal written means of

communications with County staff.

Initiative 4.2.2 – Encourage in-person communications as appropriate as a more direct

means of conveying information.

Strategic Commitment 5 -- County Government Financing Cobb County commits to sound fiscal policies as essential to maintaining financial strength and

providing essential County services.

Goal 5.1 - Operate County government in a fiscally responsible manner that supports the

County’s triple AAA bond rating.

Initiative 5.1.1 - Consider all recommendations made by the 2011-12 Citizens Oversight

Committee that reduce cost of operations without sacrificing service quality. Consider

implementing recommendations by Citizens Oversight Committee where feasible.

(July 2014)

Initiatives 5.1.2 - Under direction of the County Manager, develop and utilize financial

metrics to assist in County governance. (refer to 1.2.3) (July 2014)

Initiative 5.1.3 – In conjunction with the BOC and the County Manager, evaluate current

service levels provided by the County and prioritize according to existing or forecasted

levels of funding. (July 2014)

Initiative 5.1.4 – Consider integrating sustainable, ongoing sources of funding for capital

renewal and replacements as well as for infrastructure maintenance.

Initiative 5.1.5 – Evaluate the financial sustainability of any new programs or capital

expenditures undertaken with grant funding.

Initiative 5.1.6 - Seek additional revenue sources for funding of services.

Goal 5.2 - Undertake a review of fee for service structure to offset the cost of services provided

and ensure that all current sources of revenue, including fees and property taxes, are properly

assessed and collected. (Feb. 2014)

Initiative 5.2.1 – Ensure that total unit costs for services provided are accurately

calculated and accounted for.

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Initiative 5.2.2 - Develop a target percentage of unit costs recovered via non-statutory

user fees for services where appropriate and set incremental goals to achieve target

(subject to legal restrictions). (July 2014)

Goal 5.3 - Evaluate various budget development strategies for enhanced financial accountability

and effective expenditure of County funds and propose the most attractive for use in the

development of the FY 2015-16 budget.

Initiative 5.3.1 Consider priority based budgeting to align County resources with public

expectations. (Oct. 2014)

Goal 5.6 – Continue to address risk management in a comprehensive and proactive manner,

including insurance considerations, safety of employees, and protection of property.

Initiative 5.6.1- Utilize workers’ compensation and claims data to identify opportunities

to improve work place safety.

Strategic Commitment 6 -- Economic Vitality Cobb County commits to encourage a thriving economy as a means to ensure the vitality and

stability of our exceptional community.

Goal 6.1 - Identify and implement programs and initiatives to enhance economic development.

Initiative 6.1.1 – Support Cobb Competitive EDGE and other initiatives to enhance

economic development.

Initiative 6.1.2 – Ensure effective public and private partnerships with the Chamber of

Commerce, the cities of Cobb, the Board of Education, other County departments and

other appropriate groups to assure that all stakeholders are involved in economic

development decisions.

Initiative 6.1.3 – Create and promote educational/communication opportunities designed

to encourage economic vitality and stability to include encouraging and supporting of

existing and new local providers of goods and services.

Initiative 6.1.4 – Identify and nurture funding sources that might assist in addressing

County economic strategies.

Initiative 6.1.5 – Utilize technology as a critical tool in identifying and encouraging

development opportunities.

Initiative 6.1.6 – Establish policies and utilize land use/zoning to manage development.

(July 2014)

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Goal 6.2 - Identify and support development in economically-challenged and other targeted

communities and commercial areas.

Initiative 6.2.1 – Implement policies to encourage development and make targeted areas

more attractive such as enterprise rehab and opportunity zones, livable centers initiatives,

and corridor studies and redevelopment sites identified by staff. (July 2014)

Goal 6.3 – Establish Cobb County as a community that embraces diversity through support of

areas with an emerging sense of place.

Initiative 6.3.1 – Identify existing areas or communities within Cobb County and ensure

that appropriate plans and design guidelines are available to support appropriate

development and nurture a sense of place.

Initiative 6.3.2 – Engage the community by creating and implementing Design and

Development Guidelines to include a Community Engagement requirement for Zoning

applicants in certain identified areas. (July 2014)

Initiative 6.3.3 – Identify nodes that can serve as a central focus for uniquely

characterizing a community (branding) and determine how to develop around these

nodes. (July 2014)

Initiative 6.3.4 – Utilize historic resources and cultural activities as means to establish

area identities as appropriate. (July 2014)

Initiative 6.3.5 – Recognize the importance of our growing senior population and make

provision for their ongoing needs and lifestyles.

Goal 6.4 - Encourage and support new and existing local providers of goods and services.

Initiative 6.4.1 – Support, encourage and publicize local vendor participation.

Strategic Commitment 7 -- Transportation Cobb County commits to provide and maintain a safe, effective network of transportation options

to support the access and mobility needs of its citizens.

Goal 7.1 – Develop partnerships for effective solutions to transportation needs.

Initiative 7.1.1 – Collaborate with local, regional, state, and federal partners to define

future funding strategies including public-private partnerships.

Initiative 7.1.2 – Partner with activity centers to produce roadway standards that address

the requirements for all users in the context of the road type and surrounding land uses.

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Goal 7.2 – Address future needs through regular updates to the Comprehensive Transportation

Plan (CTP) with multi-modal strategies and projects including leveraging emerging technologies.

Initiative 7.2.1 – Coordinate CTP updates with the County’s Comprehensive and

Economic Development Plans.

Initiative 7.2.2 – Define customer service approach and program for transit services.

(July 2014)

Initiative 7.2.3 – Amend the 2030 Comprehensive Plan when necessary to incorporate

findings and recommendations from approved and active Livable Centers Initiative and

other similar transportation/land use Master Plans that will improve the county’s multi-

modal transportation system.

Strategic Commitment 8 -- Public Services Cobb County commits to provide a variety of opportunities and services for its residents and

businesses consistent with an exceptional quality of life.

Goal 8.1 – Provide programs and services through parks, libraries, senior services, and extension

service that are available and easily accessible to citizens and visitors.

Initiative 8.1.1 - Develop and implement strategic, facility and open space plans.

Initiative 8.1.2 - Regularly monitor citizen and visitor satisfaction in all areas of public

services.

Goal 8.2 – Identify and pursue fundraising, grants and corporate sponsorships for programs and

services.

Initiative 8.2.1 - Develop partnerships with community organizations with similar

missions and goals to enhance programs and services.

Initiative 8.2.2 - Proactively seek community volunteers and interns to assist with

programs and services.

Goal 8.3 – Invest in education through continued support of programs and services that provide

opportunities for lifelong learning, workforce readiness, and higher education.

Initiative 8.3.1 – Create and implement educational programs and tools that residents and

patrons may utilize to enhance their area of interests, needs, and quality of life.

Strategic Commitment 9 -- Natural Resources Cobb County recognizes the importance of natural resources and commits to the principle of

sustainability as essential to support quality of life and economic vitality for current and future

generations.

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Goal 9.1 – Provide exceptional water, wastewater, and stormwater management services and

protect our water resources as a key element of environmental sustainability.

Initiative 9.1.1 – Implement an aggressive water conservation program to ensure that

water supplies are utilized efficiently. (Jan. 2015)

Initiative 9.1.2 – Manage collected wastewater to minimize negative impacts on receiving

waters.

Initiative 9.1.3 – Support initiatives to address adequate long-term water supplies.

Initiative 9.1.4 – In coordination with regional and state planning agencies, maintain and

implement any required plans.

Initiative 9.1.5 – Provide exceptional customer service.

Initiative 9.1.6 – Provide technical support functions as needed to ensure efficient

continuing operation.

Initiative 9.1.7 – Investigate methods of financing stormwater management. (Oct. 2014)

Goal 9.2 - Integrate energy conservation and alternative energy development into ongoing

planning, construction, and maintenance of County facilities.

Initiative 9.2.1 – Conduct County-wide efficiency/energy audits.

Initiative 9.2.2 – Optimize efficiency of lighting and mechanical equipment.

Initiative 9.2.3 – Investigate alternative energy sources.

Initiative 9.2.4 – Strive to attain the highest feasible standard of environmental

stewardship.

Goal 9.3 Explore sustainability opportunities as well as conserve and protect existing public

green space and ensure that preserving future green space continues to be a priority.

Initiative 9.3.1– Educate the community on the use and tax benefits of conservation

easements to permanently protect sensitive habitat and open space.

Initiative 9.3.2 – Develop natural resource protection policies to meet or exceed the

requirements of state and federal mandates.

Initiative 9.3.3 – Continue to acquire wetlands and other environmentally sensitive areas.

Initiative 9.3.4 – Identify and pursue funding opportunities to assist in the acquisition of

public green space.

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Initiative 9.3.5 - Develop and implement natural resources sustainability educational

opportunities.

Initiative 9.3.6 – Provide landscape, gardening and preservation education opportunities.

Initiative 9.3.7 – Explore earth science through environmental education.

Initiative 9.3.8 – Explore establishing community gardens.

Initiative 9.3.9 – Provide appropriate educational opportunities related to water

conservation and quality protection.

Strategic Commitment 10 -- Technology Cobb County commits to effective and efficient utilization of information technology as an

essential component in the management of County resources.

Goal 10.1 - Provide a sound technology infrastructure.

Initiative 10.1.1 – Maintain and implement a Strategic Plan for Technology.

(Oct. 1, 2014)

Initiative 10.1.2 – Ensure that appropriate disaster recovery procedures and business

continuity plans are in place. (Oct. 1, 2014)

Initiative 10.1.3 – Ensure compatibility and compliance of new software/hardware with

existing systems.

Goal 10.2 - Identify best information and technology solutions that align to the business and

strategic initiatives in the County.

Initiative10.2.1 – Inject cost-benefit analyses, including consideration of both capital and

non-capital costs, into planning for all major technology improvement projects.

Initiative 10.2.2 – Develop prioritization of computer technology investments.

Initiative 10.2.3 – Identify and cultivate public/private partnership opportunities to

generate revenue and assist with project funding.

Initiative 10.2.4 – Leverage digital media to ensure that doing business with the County is

easy and efficient.

Initiative 10.2.5 – Encourage movement away from multiple small systems toward larger,

more efficient platforms. (Oct. 1, 2014)

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Goal 10.3 - Maintain access to highly skilled resources.

Initiative 10.3.1 – Acquire, maintain, and provide adequate training for County staff

where appropriate to meet requirements.

Initiative 10.3.2 – Identify and arrange access to contract resources where necessary.

Initiative 10.3.3 – Explore the use of hosted services as a cost-effective means of

addressing requirements. (July 2014)

Goal 10.4 – Provide effective communication of technology issues and potential opportunities.

Initiative 10.4.1 -Establish governance protocols to ensure that stakeholders are properly

involved in technology decisions. (July 2014)

Initiative 10.4.2 – Maintain an online work order system that addresses internal technical

issues. (Oct. 2014)

__________________________________________________________________

Strategic Commitment 11 -- Safety Cobb County commits to provide a safe and secure community through state of the art

equipment, systems, and highly trained personnel.

_______________________________________________________________________

Goal 11.1 - Maintain and refine operations to reduce crime, reduce preventable injury/death and

property loss, provide protection from homeland security threats, effectively manage

emergencies and disasters, and engage with other jurisdictions and institutions to ensure

protection of residents and visitors.

Initiative 11.1.1 – Develop and maintain a comprehensive Public Safety Strategic Plan

that supports the Cobb County Strategic Plan. (July 1, 2014)

Initiative 11.1.2 – Evaluate current organizational structures to align with organizational

mission. Identify and develop strategies to address resources, processes, and staffing

issues to improve the efficiency and effectiveness of the services of protecting lives,

property, and the environment. (July 2014)

Initiative 11.1.3 – Identify future needs of the County with respect to Safety and utilize

available data to determine appropriate deployment of resources and staffing.

Initiative 11.1.4 – Coordinate with appropriate agencies for multi-jurisdictional exercises

and drills to maintain standards and continuity of operations.

Initiative 11.1.5 – Provide training for personnel in order to deliver the highest quality

services to the community and ensure employee safety.

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Goal 11.2 - Provide public safety educational services and programs to the community in order

to promote awareness and prevention and help ensure the highest quality of life within Cobb

County.

Initiative 11.2.1 – Prepare and educate the community through outreach programs.

Initiative 11.2.2 – Educate citizens with respect to safety awareness and prevention.

Initiative 11.2.3 – Through available conduits, educate the community with respect to

events, updates, etc.

Initiative 11.2.4 – Partner with community organizations to enhance safety efforts.

Initiative 11.2.5 – Maintain the community emergency response team programs and offer

educational training to citizens.

Goal 11.3 - Maintain a safe, efficient, and effective work environment.

Initiative 11.3.1 – Identify current facility issues and address budget funding sources for

future needs.

Initiative 11.3.2 - Identify, evaluate, and provide state-of-the-art equipment and

technology.

Initiative 11.3.3 – Maintain vehicle and apparatus replacement schedules.

Initiative 11.3.4 – Provide necessary equipment and training to improve overall employee

fitness levels.

Initiative 11.3.5 – Continue the management and ongoing evaluation of the 800MHz

communication system to ensure quality regional interoperability for all

county/municipality departments.

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PURPOSE To recommend approval of an amendment to the County Manager Employment Agreement.

BACKGROUND The employment agreement for our County Manager expires January 31, 2014. I am recommending the Board's approval of an amendment to extend this agreement.

FUNDING No additional funding is required.

RECOMMENDATION The Board of Commissioners approve an amendment to the County manager employment agreement between Cobb County and David Hankerson, and authorize the Chairman to execute the necessary documents. ATTACHMENT Amendment to employment agreement provided under separate cover

Comm. Dist.

All


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COBB COUNTY SHERIFF'S OFFICE



ITEM NO.

Sheriff's Office

1 To approve a contract with Black Creek Integrated Systems (BCIS) for the replacement of the security electronics systems in Building A (1984) of the Jail.

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Cobb County Sheriff's Office Neil Warren, Sheriff

185 Roswell Street Marietta, Georgia 30090-9650 (770) 499-4620 / fax: (770) 499-4794

TO: Cobb County Board of Commissioners

FROM: Neil Warren, Sheriff

This item has been electronically signed by:Neil Warren, Sheriff


PURPOSE To approve a contract with Black Creek Integrated Systems (BCIS) for the replacement of the security electronics systems in Building A (1984) of the Jail.

BACKGROUND The 2005 SPLOST funded the expansion and renovation of the Cobb County Jail. The last component of that work is the renovation of Building A which was constructed in 1984. The Sheriff's Office is performing the majority of the work in-house using inmate labor. Replacement of the security electronics systems was bid through the County purchasing process. The sole bidder was Black Creek Integrated Systems (BCIS), the vendor supplying the security systems for the remainder of the Jail and Courthouse Complex. A selection committee composed of representatives from the Sheriff's Office, Fire Department, Water Department, Property Management and Information Services reviewed the bid. Black Creek Integrated Systems was determined to be a responsible provider and their bid responsive to the RFP requirements. The total cost of the renovation will be $992,593.00. The 2005 SPLOST for the Jail Expansion Project will fund $982,920.00. The balance of $9,673.00 will be funded from the Sheriff's Office Adult Detention Center FY14 budget.

FUNDING

Available in the 2005 SPLOST Jail Expansion Project Fund is the following: 340-210-7600-7600-8005-JAIL1-A $982,920.00 Available in the Sheriff's Office Adult Detention Center FY14 budget is the following: 010-210-9240-9240 $ 9,673.00

Comm. Dist.


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RECOMMENDATION To approve a contract with Black Creek Integrated Systems, in the amount of $992,593.00, for the replacement of the security electronics systems in Building A (1984) of the Jail, and authorize the Chairman to execute the necessary documents.


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COBB COUNTY COMMUNITY DEVELOPMENT HEARINGS



ITEM NO.

Community Development Hearings

1 To request that a Show Cause Hearing be conducted to determine if “due cause” exists to suspend, revoke or place on probation the Cobb County Beer, Wine, and Sunday Sales Package License for R&K Food Mart, LLC, doing business as, Wade Green Texaco, located at 4160 Cherokee St., Kennesaw, Georgia 30144, Rafiq Ramzanali Panjwani, licensee.

2 To request that a Show Cause Hearing be conducted to determine if “due cause” exists to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Wania Merchant, Inc., doing business as, Wania Food Mart, located at 369 Pat Mell Rd., Marietta, Georgia 30060, Umar Khan Khattak, licensee.

3 To request that a Show Cause Hearing be conducted to determine if “due cause” exists to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Lammi, Inc., doing business as, Quick Pick, located at 1242 Atlanta Rd., Marietta, Georgia 30060, Nassir Abagero, licensee.

4 To request that an Appeal Hearing be conducted for Joshua Okoronta who has appealed the denial of his application for a Cobb County Taxi Driver’ s Permit while working for Victory Cab Company, located at 1310 South Cobb Dr., Marietta, Georgia 30060.

5 To request that an Appeal Hearing be conducted for Miguel Gutierrez Cruz who has appealed the denial of his application for a Cobb County Taxi Driver’ s Permit while working for Universal Taxi, located at 400 Lockheed Ave., Suite A, Marietta, Georgia 30060.

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PURPOSE To request that a Show Cause Hearing be conducted to determine if “due cause” exists to suspend, revoke or place on probation the Cobb County Beer, Wine, and Sunday Sales Package License for R&K Food Mart, LLC, doing business as, Wade Green Texaco, located at 4160 Cherokee St., Kennesaw, Georgia 30144, Rafiq Ramzanali Panjwani, licensee.

BACKGROUND On June 27, 2012, Aldf Bhayani, an employee of R&K Food Mart, LLC, sold alcohol to an underage person while working at Wade Green Texaco. As an aggravating factor, Aldf Bhayani did not possess a valid Cobb County Alcohol Permit on July 25, 2013. On October 10, 2013, the Cobb County License Review Board conducted a show cause hearing, and after considering all evidence, testimony, and the Online License Review Board Questionnaire, the License Review Board recommended a six month suspension of the beer, wine, and Sunday sales package license for R&K Food Mart, LLC, doing business as, Wade Green Texaco. R&K Food Mart, LLC, doing business as, Wade Green Texaco has appealed the License Review Board’s decision to the Cobb County Board of Commissioners. A Show Cause Hearing has been set to be heard by the Board of Commissioners to determine if “due cause” exists to suspend, revoke or place on probation the beer, wine, and Sunday sales package license of R&K Food Mart, LLC, doing business as, Wade Green Texaco, as indicated in the attached charges and specifications.

FUNDING

N/A

Comm. Dist. 3


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RECOMMENDATION The Board of Commissioners conduct a Show Cause Hearing to consider if “due cause” exists to suspend, revoke or place on probation the Cobb County Beer, Wine, and Sunday Sales Package License issued to R&K Food Mart, LLC, doing business as, Wade Green Texaco, located at 4160 Cherokee St., Kennesaw, Georgia 30144, Rafiq Ramzanali Panjwani, licensee.

ATTACHMENTSAppeal Form filed by Mr. Panjwani


Letter from the Business License Division Manager including Procedures and Charges and Specifications


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SOLD BEER TO A MINOR

No






Yes

No

ONE MONTH


No


NA


NA


THE EMPLOYEE


YES

Licensee: RAFIQ RAMZANALI PANJWANI






Division Manager

License Number: ALC000644

PAGE: 1 10/31/2013 3:06:39 PMALC000644


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THEY HAVE TO ENTER DATE OF BIRTH I CASH REGISTER PRIOR TO MAKE THE SALE.



TERMINATION.

FINE OR TERMINATION


WHILE HIRING AND TRANING PROCEDURE


WHEN WE HIRE


No


No


No


Yes


ONE


ONE


15 YEARS OF EXPERIECE WORKING IN STORES SELLING BEER.


Yes


GOOD

PAGE: 2 10/31/2013 3:06:39 PMALC000644


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Yes


DATE OF BIRTH /PICTURE ID/VALIDITY OF LICENSE


Yes


No


NA


THE AGE OF THE PURCHASER MUST BE ABOVE 21 YEAR AT THE TIME OF PURCHASE WITH THE RIGHT PICTURE IDAND VALID GA LICENSE .


CONVIENENT STORE

No



6

Yes



EVERY DAY


FOR ANY SUSPICIOUS ACTIVITY INSIDE AND AROUND THE STORE


30 TO 60 DAYS


PAGE: 3 10/31/2013 3:06:39 PMALC000644


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NO

39. If so, by whom?

NO


NO


Yes


THE EMPLOYEE AGREED THAT HE MISCALCULATED IN MONTHS BY ONE MONTH LESS FOR THE COMPLETION OF 21 YEARS OF THE PURCHASER.


HEARING


WE WILL MAKE SURE THAT EVERY SALE IS MADE AFTER ENTERING THE DATE OF BIRTH IN THE REGISTER ,AND CHECKING THE PICTURE AND VALIDITY OF THE ID BEFORE THE SALE.THE COPY OF SALE RECIEPT IS CHECK EVERY DAY BY THE OWNER.


TRAINING CERTIFICATE


Yes


Yes


Yes


PAGE: 4 10/31/2013 3:06:39 PMALC000644


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Yes


Yes


Yes

PAGE: 5 10/31/2013 3:06:39 PMALC000644


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PURPOSE To request that a Show Cause Hearing be conducted to determine if “due cause” exists to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Wania Merchant, Inc., doing business as, Wania Food Mart, located at 369 Pat Mell Rd., Marietta, Georgia 30060, Umar Khan Khattak, licensee.

BACKGROUND Attached are charges and specifications that serve as due cause to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Wania Merchant, Inc., doing business as, Wania Food Mart.

FUNDING N/A

RECOMMENDATION The Board of Commissioners conduct a Show Cause Hearing to consider if “due cause” exists to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Wania Merchant, Inc., doing business as, Wania Food Mart, Umar Khan Khattak, licensee.

ATTACHMENTSLetter from the Business License Division Manager including procedures and charges and

specifications

Comm. Dist. 4


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PURPOSE To request that a Show Cause Hearing be conducted to determine if “due cause” exists to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Lammi, Inc., doing business as, Quick Pick, located at 1242 Atlanta Rd., Marietta, Georgia 30060, Nassir Abagero, licensee.

BACKGROUND Attached are charges and specifications that serve as due cause to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Lammi, Inc., doing business as, Quick Pick.

FUNDING N/A

RECOMMENDATION The Board of Commissioners conduct a Show Cause Hearing to consider if “due cause” exists to suspend, revoke or place on probation the Cobb County Business License/Alcoholic Beverage License for Lammi, Inc., doing business as, Quick Pick, Nassir Abagero, licensee.

ATTACHMENTSLetter from the Business License Division Manager including procedures and charges and

specifications

Comm. Dist. 4


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PURPOSE To request that an Appeal Hearing be conducted for Joshua Okoronta who has appealed the denial of his application for a Cobb County Taxi Driver’s Permit while working for Victory Cab Company, located at 1310 South Cobb Dr., Marietta, Georgia 30060.

BACKGROUND On September 10, 2013, the Cobb County Police Department’s Permits and Regulatory Services Unit denied the Cobb County Taxi Cab Driver’s Permit of Joshua Okoronta. On September 26, 2013, the Cobb County License Review Board conducted an appeal hearing for Mr. Okoronta and after considering all evidence and testimony, the License Review Board upheld the denial of the Cobb County Taxi Driver’s Permit for Mr. Okoronta. Mr. Okoronta has appealed the License Review Board’s decision to the Cobb County Board of Commissioners.

FUNDING N/A

RECOMMENDATION The Board of Commissioners conduct an appeal hearing for Joshua Okoronta for consideration of his taxi cab driver’s permit.

ATTACHMENTSAppeal form filed by Mr. Okoronta

Letter from the Business License Division Manager including procedures

Comm. Dist. 1


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PURPOSE To request that an Appeal Hearing be conducted for Miguel Gutierrez Cruz who has appealed the denial of his application for a Cobb County Taxi Driver’s Permit while working for Universal Taxi, located at 400 Lockheed Ave., Suite A, Marietta, Georgia 30060.

BACKGROUND On October 2, 2013, the Cobb County Police Department’s Permits and Regulatory Services Unit denied the Cobb County Taxi Cab Driver’s Permit of Miguel Gutierrez Cruz. On September 26, 2013, the Cobb County License Review Board conducted an appeal hearing for Mr. Gutierrez Cruz and after considering all evidence and testimony, the License Review Board upheld the denial of the Cobb County Taxi Driver’s Permit for Mr. Gutierrez Cruz. Mr. Gutierrez Cruz has appealed the License Review Board’s decision to the Cobb County Board of Commissioners.

FUNDING N/A

RECOMMENDATION The Board of Commissioners conduct an appeal hearing for Miguel Gutierrez Cruz for consideration of his taxi cab driver’s permit.

ATTACHMENTSAppeal form filed by Mr. Gutierrez Cruz

Letter from the Business License Division Manager including procedures

Comm. Dist. 2


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PUBLIC COMMENT (CONCLUSION OF MEETING)

NOVEMBER 12, 2013

Those persons wishing to address the Board of Commissioners will please sign up on the "Public Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table near the front of the room (under the overhead screen). Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please note that there are separate sheets for beginning of meeting and end of meeting with six (6) positions on each sheet. Persons signed up to address the Board will be called upon by the County Attorney and will please come forward to make their remarks from the podium. Each speaker will be allotted a maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their comments toward the Chairman only. The Board is pleased to offer this opportunity at each regular meeting.

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APPOINTMENTS

AGENDA COVER


ITEM NO.

1 To approve the appointment of Jerome Webb to the Workforce Investment Board.

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PURPOSE To approve the appointment of Jerome Webb to the Workforce Investment Board.

FUNDING N/A

RECOMMENDATION To approve the appointment of Jerome Webb to the Workforce Investment Board, for a term to expire June 30, 2017.

Comm. Dist.

All


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COMMISSIONERS' PUBLIC ADDRESS

NOVEMBER 12, 2013

(Per Section 2.01.01 of the Rules of Procedure of the Board)

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RESPONSE TO PUBLIC COMMENT

(FOR INFORMATION ONLY)


ITEM NO.

1 Mr. Larry Savage – Comments of October 8, 2013.

2 Tom Cheek - Comments of October 8, 2013

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PURPOSE Mr. Larry Savage – Comments of October 8, 2013.

ATTACHMENTSResponse Letter to Mr. Larry Savage

Comm. Dist.


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November 1, 2013

Mr. Larry Savage

4276 Columns Drive

Marietta, Georgia 30067

Dear Mr. Savage:

Thank you for your comments to the Board of Commissioners at its meeting on October 8, 2013,

regarding Community Improvement Districts.

The Board is pleased to offer an opportunity at each of its regular meetings for citizens to address

matters of concern to them. Thank you for your input.

Sincerely,

Faye Q. DiMassimo, AICP

Director, Cobb County Department of Transportation

FQD:ncr

cc: Candace Ellison, County Clerk

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Cobb County County Attorney's Office Deborah Dance, County Attorney



FROM: Deborah Dance, County Attorney

This item has been electronically signed by:Deborah Dance, County Attorney


PURPOSE Tom Cheek - Comments of October 8, 2013

ATTACHMENTSCheek response letter

Comm. Dist.


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agenda 11-12-2013.pdf

Documents