agenda - centralhighlands.qld.gov.au · 10/11/2016 · on 5 september 2016 be endorsed”. 2016 /...

AGENDA

GENERAL COUNCIL MEETING Tuesday 11 October 2016

Meeting to be held in the Central Highlands Regional Council Chambers, Emerald OfficeCommencing at 2.00pm

INDEX OF CONTENTS

PRESENT........................................................................................................................................................3APOLOGIES ...................................................................................................................................................3LEAVE OF ABSENCE ....................................................................................................................................3OPENING PRAYER ........................................................................................................................................3CONFIRMATION OF MINUTES OF PREVIOUS MEETING ..........................................................................3General Council Meeting: 27 September 2016 ...............................................................................................3BUSINESS ARISING OUT OF MINUTES ......................................................................................................3REVIEW OF OUTSTANDING MEETING ACTIONS ......................................................................................3MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS ....3PETITION (TO BE TABLED) ..........................................................................................................................3COMMITTEE RECOMMENDATIONS / NOTES ...........................................................................................22Minutes of Meeting - Communities Standing Committee Meeting: 27 September 2016...............................22COMMUNITIES .............................................................................................................................................30Tieri Transaction Centre - Christmas / New Year Closure ............................................................................30GOVERNANCE.............................................................................................................................................33Amendment Standing Orders Policy .............................................................................................................33CHIEF EXECUTIVE OFFICER......................................................................................................................54Council External Committee Representative - Blackwater International Coal Centre (BICC) .......................54GENERAL BUSINESS..................................................................................................................................58LATE AGENDA ITEMS.................................................................................................................................58CLOSED SESSION.......................................................................................................................................58

Agenda - General Council Meeting - 11 October 2016 -


PRESENT

APOLOGIES

LEAVE OF ABSENCE

OPENING PRAYERMinister Jim Pearson from the Emerald Uniting Church will be delivering the opening prayer.

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGGeneral Council Meeting: 27 September 2016

BUSINESS ARISING OUT OF MINUTES

REVIEW OF OUTSTANDING MEETING ACTIONS

MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

PETITION (TO BE TABLED)

General Meeting of Council

MINUTES

Meeting held in the Central Highlands Regional Council Chambers, Emerald Office

Tuesday 27 September 2016

Commenced at 2.00pm


CENTRAL HIGHLANDS REGIONAL COUNCIL

GENERAL MEETING OF COUNCIL

TUESDAY 27 SEPTEMBER 2016

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 3 APOLOGIES ................................................................................................................................................ 3 LEAVE OF ABSENCE ................................................................................................................................. 3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 3 COMMITTEE RECOMMENDATIONS / NOTES ........................................................................................... 4 Minutes of Audit Committee Meeting – 5 September 2016 ........................................................................... 4 Minutes of the Leadership and Government Standing Committee Meeting – 12 September 2016 ............... 4 Minutes of the Finance and Infrastructure Standing Committee Meeting – 13 September 2016 ................... 4 COMMUNITIES’ SECTION .......................................................................................................................... 4 Acceptance of Land Donation ....................................................................................................................... 4 Development Application - 4030/15 - Ausco Modular Pty Ltd C/- Flanagan Consulting ................................ 6 Development Application - 4130/12 - Orica Australia Pty Ltd C/- Groundwork Plus - Capricorn Highway,

Goowarra ............................................................................................................................................. 9 Development Application - 403.2016.7 - Travis Pty Ltd And Inplace Pty Ltd - Material Change Of Use:

Accommodation Building And Worker's Accommodation - 21 Peak Downs Street, Capella ............... 10 CORPORATE SERVICES’ SECTION ........................................................................................................ 13 Rates and Charges – Discount Period Extension for Period 1/7/2016 to 31/12/2016 .................................. 13 August 2016 Monthly Financial Report ....................................................................................................... 14 GOVERNANCE SECTION ......................................................................................................................... 14 Delegations Register - Council to Chief Executive Officer ........................................................................... 14 Delegations Register - Council to Standing Committees ............................................................................. 16 Expenses Reimbursement and Provision of Facilities for Mayor and Councillors........................................ 17 CENTRAL HIGHLANDS DEVELOPMENT CORPORATION ..................................................................... 17 CHDC Service Level Agreement August Update ........................................................................................ 17 GENERAL BUSINESS ............................................................................................................................... 17 CLOSURE OF MEETING ........................................................................................................................... 18


MINUTES – GENERAL COUNCIL MEETING – TUESDAY 27 SEPTEMBER 2016 – PAGE 3

MINUTES – GENERAL MEETING HELD AT 2.00PM TUESDAY 27 SEPTEMBER 2016 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor) Councillors (Crs) P. Bell AM, C. Brimblecombe, M. Daniels, A. McIndoe, G. Nixon and C. Rolfe Officers Chief Executive Officer S. Mason, General Manager Communities B. Duke, General Manager Corporate Services J. Bradshaw, General Manager Infrastructure and Utilities G. Joubert, General Manager Commercial Services M. Webster, Coordinator Communications, A Ferris, Senior Advisor M Grunsell, Minute Secretary S Cooper APOLOGIES Cr D Lacey LEAVE OF ABSENCE Resolution: Cr Nixon moved and seconded by Cr Rolfe “That a leave of absence be granted for Cr D Lacey.

2016 / 09 / 27 / 001 Carried (8-0) CONFIRMATION OF MINUTES OF PREVIOUS MEETING General Council Meeting: 13 September 2016 Resolution: Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That the minutes of the previous General Meeting held on 13 September 2016 be confirmed.” 2016 / 09 / 27 / 002 Carried (8-0) Business Arising Out Of Minutes Nil Outstanding Meeting Actions Cr Godwin Smith requested that the matter of Dingo Water Supply be followed up.

Conflict of Interest, Personal Gifts and Benefits Nil Petitions (if Any) Nil



COMMITTEE RECOMMENDATIONS / NOTES Minutes of Audit Committee Meeting – 5 September 2016 Resolution: Cr Rolfe moved and seconded by Cr Brimblecombe “That the minutes of the Audit Committee Meeting held on 5 September 2016 be endorsed”. 2016 / 09 / 27 / 003 Carried (8-0) Minutes of the Leadership and Government Standing Committee Meeting – 12 September 2016 Resolution: Cr Godwin-Smith moved and seconded by Cr McIndoe “That the minutes of the Leadership and Governance Standing Committee Meeting held on 12 September 2016 be endorsed”. 2016 / 09 / 27 / 004 Carried (8-0) Minutes of the Finance and Infrastructure Standing Committee Meeting – 13 September 2016 Resolution: Cr Daniels moved and seconded by Cr Godwin-Smith “That the minutes of the Finance and Infrastructure Standing Committee Meeting held on 13 September 2016 be endorsed”. 2016 / 09 / 27 / 005 Carried (8-0)

COMMUNITIES’ SECTION Acceptance of Land Donation Executive Summary: The Central Highlands Development Corporation Board resolved at its Board Meeting of July 27, 2016 to present a report to the Central Highlands Regional Council regarding a land donation by Mr Carl Morawitz. The parcel is described as Lot 6 on Registered Plan 895593, bordering the Capricorn Highway immediately East of the Emerald Township and the donor has offered to Council a portion of this land. In line with the donors’ vision, the site has potential for the development and construction of a multi-purpose facility for the purposes of an Entertainment, Events and Evacuation Centre to service the Central Highlands region.

A previous report, concept sketches and preliminary design brief developed by Beat Architects was presented to Councils Strategy Forum held July 5, 2016. Resolution: Cr Bell moved and seconded by Cr Brimblecombe “ That Central Highlands Regional Council accept the donation of land by Mr Carl Morawitz described as Lot 2 and depicted on the map appearing below, which is a proposed subdivision of existing Lot 6 on Registered Plan 895593, located adjacent the Capricorn Highway East of the Emerald Township, for the purposes of constructing a multi-purpose facility for use as an events, entertainment and evacuation centre to service the Central Highlands region. Further, that Council progress the transfer of title and the subdivision of identified land to its ownership; and that Council, in cooperation with its economic development agency, the Central Highlands Development Corporation, progress the facility planning and development in liaison with donor, Mr Morawitz.



Further again, that Council formally express its gratitude and thanks to Mr Morawitz for this most generous philanthropic donation and congratulate him for his foresight and concern for the future economic performance, cultural development and wellbeing of the Central Highlands region and its peoples.”

2016 / 09 / 27 / 006 Carried (8-0)



Development Application - 4030/15 - Ausco Modular Pty Ltd C/- Flanagan Consulting

Executive Summary

Ausco Modular Pty Ltd seeks a Development Permit to establish a Non-resident Workforce Accommodation facility comprising of a total of two hundred and twelve (212) units, ancillary uses, car parking and bus stop, onsite sewerage treatment plant and water treatment (including water storage facilities). The proposed development is located at 568 Williamson Road, Jellinbah adjacent to Jellinbah Open Cut Coal Mine and south-west of Yarrabee Open Cut Coal Mine. The site comprises a total area of 6,164 hectares, while the proposed development will be limited to an area of 12 hectares and is accessed by Boonal Haul Road. The application and accompanying information was required to undertake a statutory period of public notification in accordance with the provisions of the Sustainable Planning Act 2009 for a period of fifteen (15) business days from 14 March 2016 to 7 April 2016. As a result of the notification process six (6) submissions were received of which two (2) were identified as properly made and therefore, afforded appeal rights. The report is hereby presented to Council for consideration.

Resolution

Cr Nixon moved and seconded by Cr Godwin-Smith ‘That the application for a Material Change of Use

for Workers Accommodation comprising of a total of two hundred and twelve (212) units on land located at 568 Williamson Road, Jellinbah and described as Lot 50 on SP257934, Lot 43 on HT499, Lot 44 on HT517, Lot 47 on HT518, Lot 48 on HT519, Lot 42 on HT578, Lot 11 on LR103, Lot 12 on LR104, Lot 16 on LR124, Lot 17 on LR124, Lot 18 on LR124, Lot 14 on LR125, Lot 15 on LR125 and Lot 14 on SP156184, is refused on the following grounds:

1. The proposed development is inconsistent with the stated purpose of the Rural Zone, as outlined in the Rural Zone Code of the Duaringa Shire Planning Scheme (Amendment No. 1) 2011, specifically:

4.1.2(2)(c) Rural character, including rural and agricultural landscapes, is protected

a. Council considers the development of the Workers Accommodation will detract from the established rural character of the Jellinbah area through the establishment of a land use of a size and nature that is incompatible with the existing rural development in this area, thereby conflicting with the intent of Overall Outcome (c) of the Rural Zone Code. The use is considered to impact on the existing rural character due to its scale, hours and days of operation, traffic generation, lighting and noise impacts.

4.1.2(2)(g) Non-rural uses such as recreational based uses, home based businesses, home host accommodation, educational or tourism related uses of a low intensity and scale, and extractive industry uses occur within the Zone only as appropriate to the character and amenity of surrounding land uses and areas and need for infrastructure where the Specific Outcomes are met.

b. The proposed development is not a use considered to be appropriate for location within the Rural Zone, being of a scale and nature inconsistent with the Overall Outcome (h) of the Rural Zone Code and having potential to adversely impact upon local amenity due to its hours and days of operation, traffic generation, lighting and noise impacts. The proposed use is not appropriate considering the surrounding land uses in that it locates a large sensitive receptor in close proximity to two active coal mines and approved mining lease areas. The proposed development has not substantiated a demonstrated need for this type of infrastructure in the proposed location in that a total of 2,771 workers accommodation rooms are existing and an additional 1,693 rooms approved in the vicinity of the Blackwater area and as close as 31 kilometres from the proposed site. This proposed type of infrastructure, for an operational workforce, is best located in an urban area.

2. The proposed development is inconsistent with the stated purpose of the Caravan Park and Workers Accommodation Code of the Duaringa Shire Planning Scheme (Amendment No.1) 2011, specifically:



(2)(b)i. is provided in a manner that is of a high standard of health, safety and amenity for residents;

a. The proposed development does not adequately:

quantify or consider the offsite impacts of the two existing lawfully established Open Cut Coal Mines, operating 24 hours a day, 7 days a week, on the proposed development including but not limited to the effect of blasting, vibrations, dust, noise and lighting.

address the amenity of the occupants of the workers accommodation facility being protected from the adjacent transport haulage corridor associated with the Boonal Haul Road, a private road used primarily by the Coal Mines to transport coal from the Mine Site to the Coal Loading Facility;

address the safety of traffic generated by the proposed development on the Boonal Haul Road;

demonstrate offsite impacts of the adjacent Jellinbah Mine on the access to the workers accommodation. It is acknowledged that the Jellinbah Mine Lease Area is located over two sections of the Boonal Haul Road, which is the only access for the proposed development to the Capricorn Highway.

ii. is located where they best serve the accommodation needs of residents;

b. Council considers this location inappropriate due to the offsite impacts of the existing lawful open cut coal Mines and major haulage route, with more suitable approved and existing workers accommodation in the Priority Development Area of Blackwater and the wider Blackwater area having high levels of servicing and amenity which have been supported by Yarrabee Coal Company Pty Ltd.

iii. is located and designed to be compatible with the locality in which they are situated; and

c. The proposed development is defined as a residential use class and considered a sensitive receptor under the Planning Scheme. The proposal has not adequately demonstrated how the development will integrate with the existing lawful open cut coal Mines in the immediate locale without jeopardising the ongoing safe operations and future Mine expansions.

iv. does not adversely impact on the amenity of the area due to residential densities, traffic generation, hours of operation, built form, or associated on-site facilities.

d. Council considers the development of the Workers Accommodation will detract from the

established rural character of the Jellinbah area through the establishment of a land use of a

size and nature that is incompatible with the existing rural development in this area, thereby

conflicting with the intent of Overall Outcome (b)(iv) of the Caravan Park and Workers

Accommodation Code. The use is considered to impact on the existing rural character due

to its scale, hours and days of operation, traffic generation, lighting and noise impacts.

3. The proposed development is inconsistent with the stated purpose of the Economic Resources – Mining Resources Overlay Code of the Duaringa Shire Planning Scheme (Amendment No.1) 2011, specifically:

5.1.2(2)(b)(ii) Uses and works in the vicinity of mining tenements and within designated Key Resource Areas are compatible with, or incorporate mitigation from the impacts of, the extraction operations and haulage associated with the mineral resource; and

5.1.2(2)(b)(iii) Uses and works in the vicinity of mining tenements and designated Key Resource Areas do not compromise haulage routes or access routes servicing mining tenements and designated Key Resource Areas.

The proposed development does not adequately:



quantify or considers the offsite impacts of the two existing lawfully established Open Cut Coal Mines, operating 24 hours a day, 7 days a week, on the proposed development including but not limited to the effect of blasting, vibrations, dust, noise and lighting.

address the amenity of the occupants of the workers accommodation facility being protected from the adjacent transport haulage corridor associated with the Boonal Haul Road, a private road used primarily by the Coal Mines to transport coal from the Mine Site to the Coal Loading Facility;

address the safety of traffic generated by the proposed development on the Boonal Haul Road;

demonstrate offsite impacts of the adjacent Jellinbah Mine on the access to the workers accommodation. It is acknowledged that the Jellinbah Mine Lease Area is located over two sections of the Boonal Haul Road, which is the only access for the proposed development to the Capricorn Highway.

Council considers the development of the subject site for workers accommodation will negatively impact on the future and orderly development of the Key Resource Areas. The proposed development is considered a sensitive land use and will jeopardise the Overall Outcomes of the Economic Resources Overlay contained in section 5.1.2(2)(b) of the Duaringa Shire Planning Scheme (Amendment No.1) 2011.

4. The site proposed by the applicant for a workers accommodation village is inconsistent with the Central Highlands Strategic Framework 2031. The proposed site is removed from the preferred locations identified in this document for non-resident workforce accommodation on land located in or nearby existing townships such as Emerald, Comet, Springsure, Capella and Blackwater and it is considered that insufficient grounds for this deviation has been provided.

5. The proposed development is inconsistent with the Central Highlands Regional Council Planning Scheme 2016 the proposed development cannot be supported without undermining the integrity of this Scheme.

6. Council considers that these conflicts cannot be adequately addressed through conditioning to mitigate the detrimental impacts to the rural character and amenity of properties in the Jellinbah area.

7. Council considers the most appropriate location for uses of this scale and nature is within close proximity of urban services, and not in a rural environment with minimal services.

8. Council considers that sufficient lands are available within the Priority Development Area of Blackwater to accommodate the proposed use, without impacting on the Rural character and amenity, or jeopardising the future and orderly development of key resource areas, and thus questions the need to locate this development on the subject land.

9. Council believes that this development fails to adequately meet all requirements of “Statutory Guideline 05/09 – Sufficient grounds for decisions that conflict with a relevant interest” to justify an approval, and considers that there is no urgent need that cannot be met within appropriately zoned lands such as the Blackwater Priority Development Area.

10. Council considers that the development is not in the public interest based on submissions received,

individual and group representations and community concerns expressed with respect to the location of a workers accommodation village in the Jellinbah area.

11. This development if approved will jeopardise the future and orderly development of the large-scale non-resident workers accommodation precinct in the Blackwater Township.”

2016 / 09 / 27 / 007 Carried (8-0)



Development Application - 4130/12 - Orica Australia Pty Ltd C/- Groundwork Plus - Capricorn Highway, Goowarra Executive Summary

A request has been submitted by Groundwork Plus on behalf of Orica Australia Pty Ltd to extend the

relevant period of (and a subsequent request to change) an existing development approval for Material

Change of Use: Workers Accommodation Facility (80 units); High Impact Industry (Major Hazard Facility)

and associated Environmentally Relevant Activities on land located at Capricorn Highway, Dingo, described

as Lot 1 on SP110093.

The applicant has requested a four (4) year extension to the relevant period. It is stated that Orica remains committed to the development however due to the number and cost of subsequent permits requiring to be obtained prior to commencement of the use and the downturn in the mining industry, additional time is required. The original approval was given a relevant period of four (4) years which allows the approval to remain in force until 10 April 2017.

An assessment of the request has been made against the Sustainable Planning Act 2009 and the current laws and policies and it is considered appropriate to support an extension to the relevant period of the development approval.

Resolution: Cr Bell moved and seconded by Cr Godwin-Smith “That the application for a Request to Extend the Relevant Period and a subsequent Request to Change an Existing Approval for Material Change of Use: Workers Accommodation Facility (80 units); High Impact Industry (Major Hazard Facility) including Environmentally Relevant Activity ERA No. 8(3)(a) and ERA No. 8(4) - Chemical Storage and ERA No. 63(1) - Sewage Treatment on land at "Hopevale" Capricorn Highway, Goowarra described as Lot 1 on SP110093, is approved subject to the following amended conditions:

Omit Condition 2 as detailed in the Decision Notice:

2. APPROVED USE

The use permitted as part of this approval is Workers Accommodation Facility (80 units) and High Impact Industry (Major Hazard Facility).

This approval has a currency period of four (4) years and will remain in force until 10 April 2017.

Should the development not be completed within this timeframe, this approval will lapse. A new application will need to be made to Council, unless an approval has been obtained for an extension of this period.

Timing:

Prior to commencement of use and to be maintained at all times thereafter.

Replace Condition 2 with:

2. APPROVED USE – AMENDMENT 1 – 27 SEPTEMBER 2016

The use permitted as part of this approval is Workers Accommodation Facility (80 units) and High Impact Industry (Major Hazard Facility).

This approval has a currency period of four (4) eight (8) years and will remain in force until 10 April 2017 10 April 2021.

Should the development not be completed within this timeframe, this approval will lapse. A new application will need to be made to Council, unless an approval has been obtained for an extension of this period.



Timing:

Prior to commencement of use and to be maintained at all times thereafter” 2016 / 09 / 27 / 008 Carried on the Mayor’s casting vote (5-4)

Development Application - 403.2016.7 - Travis Pty Ltd And Inplace Pty Ltd - Material Change Of Use: Accommodation Building And Worker's Accommodation - 21 Peak Downs Street, Capella Executive Summary

The Capella Coach Inn has been operating as a motel with 83 units, a restaurant and manager's residence since 2007. It covers two (2) lots with the main building fronting the Gregory Highway and vehicular access via Slider and Abor Streets. The complex currently provides accommodation to holiday makers, tourists and business travellers. The owner seeks to include a non-resident workforce component into the facility to cater for persons requiring longer stays whilst working in the region across a range of sectors.

The existing use is defined under the Peak Downs Shire Planning Scheme (Amendment 1 – 2011) as Accommodation Building. Because an additional or alternate land use cannot be introduced to an existing approval, a new application is required in order to be able to offer accommodation under the definition of Worker's Accommodation.

It is proposed that 20% of rooms be made permanently available to the travelling public on any given night. No additional accommodation units are proposed, no new building works will be required and there will be no changes to the existing built form and scale in order to support the proposed use arrangements.

Although no submissions were received during the public notification period the proposal is presented for the consideration of Council in accordance with Policy Statement: Non-Resident Workforce Accommodation Policy (rescinded) and Council delegations.

This application was made and assessed under a superseded planning scheme in accordance with section 99 of the Sustainable Planning Act 2009.

Resolution: Cr Brimblecombe moved and seconded Cr Bell That the application for Material Change of Use for an Accommodation Building (Motel – 83 units) and Worker's Accommodation from Cardno HRP c/- Travis Pty Ltd and Inpace Pty Ltd on land located at 21 Peak Downs Street and 4 Slider Street, Capella described as Lot 3 on SP203807 and Lot 4 on RP612634, be approved subject to the following conditions:

1. PARAMETERS OF APPROVAL

The development of the premises must comply with the provisions of the Council’s Planning Scheme and Local Laws to the extent that they are not varied by this approval.

Timing: At all times.

2. APPROVED USE AND PLANS

The use permitted as part of this approval is Accommodation Building and Worker's Accommodation. The development is limited to a maximum of eighty three (83) units; 80% of which may be made available for Worker's Accommodation on any given night.

The use shall be carried out in accordance with the stamped approved plans and documentation as detailed in the following schedule and any amendments arising through conditions to this approval:



3. RELEVANT PERIOD

The relevant period of this approval will expire on 27 September 2020.

Timing: As specified in the wording of the condition.

4. DECISION NOTICE AND APPROVED PLANS TO BE RETAINED ON-SITE

A copy of this decision notice and stamped approved plans/drawings must be retained on site at all times. This decision notice must be read in conjunction with the stamped approved plans to ensure consistency in construction, establishment and maintenance of approved works.

Timing: At all times

5. AMENITY – DRYING FACILITIES

Provision will be made for each unit to have access to a clothes drying facility that is screened from public view.

Timing: Prior to commencement of use and at all times once use has commenced.

6. AMENITY – SERVICE EQUIPMENT

All service equipment, including air conditioning units and pool pumps, must be located so as not to cause a nuisance to the occupants of adjoining and neighbouring premises. All mechanical plant must comply with the noise criteria below:

Mechanical Plant Noise Limits

Period Time Maximum noise limits at noise sensitive receiver (measured

as LA90)

Day 7am – 6pm 51dB(A) + 5dB(A) = 56dB(A)

Evening 6pm-10pm 46 dB(A) + 5dB(A) = 51dB(A)

Night 10pm – 7am 42 dB(A) + 3dB(A) = 45dB(A)

Source: Section 440U of the Environmental Protection Act 1994.

Timing: To be maintained at all times after commencement of use.

7. AMENITY – LANDSCAPING

The landscaped areas are to maintained at all times and to be kept free of parked vehicles, stored goods , garbage and waste materials.

Timing: Prior to commencement of use and at all times thereafter

8. AMENITY – LIGHTING

Angle or shade lighting is to be used to illuminate the premises, so that light does not directly illuminate or cause any environmental nuisance (e.g. glare) to nearby premises or roads. Lighting is to be provided in accordance with the relevant Australian Standard and CPTED (Crime Prevention Trough Environmental Design) Guidelines.

Timing: Prior to commencement of use and at all times thereafter

9. AMENITY – HOURS OF CONSTRUCTION

Construction work that makes or causes audible noise must only be carried out on site on Mondays through to Saturdays between the hours of 6:30 am and 6:30 pm.

Document Name Version Date Prepared by

Site Plan A 25/06/07 James Riddell Architect

First Floor Plan A 31/05/06 James Riddell Architect



Any construction work outside of these hours, including Sundays and public holidays must have the prior written approval of the Chief Executive Officer, or delegate.

Timing: To be maintained at all times during construction works

10. WASTE MANAGEMENT

The waste container areas and containers must be situated and maintained in a way so as not to cause visual or odour nuisance to adjoining or surrounding properties.

Timing: Prior to commencement of use and at all times thereafter.

11. CAR PARKING PROVISION

Ninety two (92) car parking spaces are to be provided on site in accordance with the approved plan. All car parking spaces are to be designed and line marked in accordance with AS 2890.1: Parking Facilities – Off-Street Parking except that the minimum width of a car space must be 2.75m.


12. VEHICULAR ACCESS

Adequate vehicle manoeuvring areas are to be provided so that all vehicles are able to enter and exit the site in a forward direction. No direct access from the proposed units is permitted to and from the Gregory Highway (Peak Downs Street). All vehicular access must be via the development internal roads.


13. ACCESS DRIVEWAYS

The concrete driveways as detailed on the approved plans are to be constructed and maintained between the road pavements and the property boundaries in accordance with the Capricorn Municipal Development Guidelines Standard Drawing SD-R-042, Revision C.


14. PAVEMENT CONSTRUCTION

Car parking bays and access ways are to be paved and sealed. Pavements are to be designed by a suitably qualified professional.


15. PROVISION OF UTILITIES

Documentary evidence to the Chief Executive Officer or delegate must be provided from relevant electrical and telecommunication service providers confirming that satisfactory arrangements have been made for the provision of such services.

Timing: Prior to commencement of use.

16. STORMWATER DRAINAGE – DISCHARGE & DISPOSAL

All stormwater, with the exception of rainwater captured onsite in rainwater tanks, is to be drained from the site and carried without causing annoyance or nuisance to any person. The lawful point of discharge for stormwater is the existing infrastructure on Slider, Abor and Peak Downs Streets.

All works must be designed in accordance with the Capricorn Municipal Development Guidelines (CMDG) and the Queensland Urban Drainage Manual (QUDM) and Water Sensitive Urban Design (WSUD).




17. SEWERAGE SYSTEM – CONNECTION

The development's sewer layout including connection branches must be in accordance with Council's current standards. The development must connect to Council's reticulated sewerage system at no cost to Council.

Timing: Prior to the commencement of use.

18. WATER SUPPLY SYSTEM – CONNECTION

The development's water supply layout including provision for main cocks, enveloper pipes at cross street services, meter assessable and metre box to the front property boundary and valve and hydrant markers must be in accordance with Councils current standards. The development must connect to Council’s reticulated water supply system at no cost to Council.


19. WORKS – APPLICANT’S EXPENSE

All works, services, facilities and/or public utility alterations required by this approval or stated condition/s, whether carried out by Council or otherwise, are to be at the developer’s expense unless otherwise specified.


2016 / 09 / 27 / 009 Carried (8-0) Attendance General Manager Communities, Brad Duke and General Manager Infrastructure and Utilities left the meeting at the conclusion of the Communities Section.

CORPORATE SERVICES’ SECTION Rates and Charges – Discount Period Extension for Period 1/7/2016 to 31/12/2016 Executive Summary: Council has received a number of representations from accommodation providers (moteliers) to allow additional time for the payment of rates and charges given the introduction of a 30 day payment period, which has been a change from the previous year's 60 day payment period. The rate notices have been issued for the first half year and are due and payable by 28 September 2016. It is proposed that a concession will be granted to a class of ratepayers through a rebate of the early payment discount and a deferral of 30 days for the due date for payment. Resolution: Cr Rolfe moved and seconded by Cr Brimblecombe That Central Highlands Regional Council consider

granting a concession under Section 121(a) and (b) of the Local Government Regulation 2012 to a

ratepayer who is a member of a class of rate payer (the owners of land included in rating categories 33(a)

to 33(c), 34(a) to 34(c), 35(a) to 35(c), 36(a) to 36(c) and 70(a) to 70(c)) as follows:

a) Agree to defer payment until 28 October 2016 of the rates and charges levied for the period 1 July

2016 to 31 December 2016 on land included in the above stated rating categories; and

b) Grant a rebate of part of the rates and charges levied on the relevant land for the period 1 July 2016

to 31 December 2016 equivalent to the early payment discount that would have applied if the rates

and charges for that period had been paid by 28 September 2016.



That Central Highlands Regional Council consider granting this concession subject to the following

conditions:

1) All rates and charges levied on the relevant land for the period ending 31 December 2016, including

any overdue rates, must be paid in full by 28 October 2016; and

2) Each ratepayer who is a member of that stated class of ratepayer must provide the Central

Highlands Regional Council with a written application for the concession by 28 October 2016, which

demonstrates to the satisfaction of the Council, having regard to the criteria for granting a

concession set out in Section 120 of the Local Government Regulation 2012, that they are eligible

for the concession.

Further, that Council express its appreciation to the Moteliers and Hoteliers who took the time to meet with Council representatives as a delegation to discuss concerns on September 19, 2016. Council notes the issues raised and commits to providing a response to all issues formally tabled.” 2016 / 09 / 27 / 010 Carried (8-0) August 2016 Monthly Financial Report Executive Summary: A Financial Report which summarises the financial performance and position of the Central Highlands Regional Council is presented to council each month to provide a snapshot on Council’s financial performance. While this report complies with statutory obligations, it is also intended to provide additional information to keep Councillors informed in relation to relevant financial matters of Council. Resolution: Cr Rolfe moved and seconded by Cr Daniels “That Central Highlands Regional Council receive the Monthly Financial Report for the month ended 31 August 2016” 2016 / 09 / 27 / 011 Carried (8-0)

GOVERNANCE SECTION Delegations Register - Council to Chief Executive Officer Executive Summary: Recent updates and changes to legislation require the existing delegation of powers from Council to its Chief Executive Officer to be updated. Should Council support the recommendation, the Council to Chief Executive Officer Delegations Register will reflect these legislative additions and changes as presented.

Resolution: Cr Nixon moved and seconded by Cr McIndoe “That under the power of Section 257 of the Local Government Act 2009, Council delegates to the Chief Executive Officer, the exercise of its powers under the following legislations.” New Legislation:

Mining and Quarrying Safety & Health Act 1999 – Council to CEO Mining and Quarrying Safety & Health Regulation 2001 – Council to CEO

Repealed Legislation: Stock Act 1915



Amended Delegations: Biosecurity Act 2014 Building Regulation 2006 Economic Development Act 2012 (refer Appendix A) While this is ‘new’ to LGAQ, Council had been forwarded specific sections relevant to CHRC direct from the Minister. These were updated at the last adoption. Environmental Offsets Regulation 2014 Mineral Resources Act 1989 Stock Route Management Act 2002 previously Land Protection (Pest and Stock Route Management) Act 2002 Sustainable Planning Act 2009

Existing Delegations: Aboriginal Cultural Heritage Act 2003 Acquisition of Land Act 1967 Animal Care and Protection Act 2001 Animal Management (Cats and Dogs) Act 2008 Body Corporate and Community Management (Accommodation Module) Regulation 2008 Body Corporate and Community Management (Commercial Module) Regulation 2008 Body Corporate and Community Management (Small Schemes Module) Regulation 2008 Body Corporate and Community Management (Specified Two-lots Schemes Module) Regulation 2008 Body Corporate and Community Management (Standard Module) Regulation 2008 Body Corporate and Community Management Act 1997 Building Act 1975 Disaster Management Act 2003 Disaster Management Regulation 2014 Electricity Act 1994 Electricity Regulation 2006 Environmental Offsets Act 2014 Environmental Protection (Water) Policy 2009 Environmental Protection Act 1994 Environmental Protection Regulation 2008 Fire and Emergency Services Act 1990 Food Act 2006 Food Production (Safety) Act 2000 Fossicking Regulation 2009 Heavy Vehicle (Mass, Dimension and Loading) National Regulation) Heavy Vehicle National Law (Qld) Heavy Vehicle National Law Regulation 2014 Information Privacy Act 2009 Land Act 1994 Land Valuation Act 2010 Liquor Act 1992 Local Government Act 2009 Local Government Regulation 2012 Local Law No. 1 (Administration) 2012 Local Law No. 2 (Animal Management) 2012 Local Law No. 3 (Community and Environmental Management) 2012 Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2012 Nature Conservation (Administration) Regulation 2006 Nature Conservation (Wildlife Management) Regulation 2006 Nature Conservation Act 1992 Plumbing and Drainage Act 2002 Public Health (Infection Control for Personal Appearance Services) Act 2003 Public Health Act 2005 Public Health Regulation 2005 Public Interest Disclosure Act 2010



Public Records Act 2002 Public Sector Ethics Act 1994 Queensland Heritage Act 1992 Queensland Reconstruction Authority Act 2011 Residential Services (Accreditation) Act 2002 Residential Tenancies and Rooming Accommodation Act 2008 Right to Information Act 2009 River Improvement Trust Act 1940 Standard Plumbing and Drainage Regulation 2003 State Penalties Enforcement Act 1999 Statutory Bodies Financial Arrangements Act 1982 Summary Offences Act 2005 Summary Offences Regulation 2006 Survey and Mapping Infrastructure Act 2003 Sustainable Planning Regulation 2009 Tobacco and Other Smoking Products Act 1998 Transport Infrastructure Act 1994 Transport Operations (Road Use Management) Act 1995 Trust Act 1973 Waste Reduction and Recycling Act 2011 Waste Reduction and Recycling Regulation 2011 Water Act 2000 Water Fluoridation Act 2008 Water Supply (Safety and Reliability) Act 2008 Work Health and Safety Act 2011 Work Health and Safety Regulation 2011 Workers’ Compensation and Rehabilitation Act 2003 Workers’ Compensation and Rehabilitation Regulation 2014

2016 / 09 / 27 / 012 Carried (8-0) Attendance Communication Coordinator Andrea Ferris left the meeting at 3.16pm and returned at 3.20pm Delegations Register - Council to Standing Committees Executive Summary: This report is presented to formalise the delegation of legislative decision-making power (Section 257 of the Local Government Act 2009), to the Standing Committees created by Council at its General Meeting on 26 April 2016. Resolution: Cr Brimblecombe moved and seconded by Cr Rolfe “That all powers referred to in the document titled “Central Highlands Regional Council, Council to Standing Committees Delegations Register Adopted by Council 27 September 2016” are hereby delegated to each of the:

• Finance and Infrastructure Standing Committee; • Communities Standing Committee; and • Leadership and Governance Standing Committee

to the extent that powers delegated to one committee have also been delegated to another committee, or have previously been delegated to the Chief Executive Officer, those powers can be exercised by each Committee and the Chief Executive Officer, severally”. 2016 / 09 / 27 / 013 Carried (8-0)



Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Executive Summary: Council is committed to ensuring that Councillors are provided with the facilities required to enable them to perform their duties. Councillors should not be financially disadvantaged when carrying out the requirements of the role of Councillor and should be fairly and reasonably compensated in accordance with statutory requirements and community expectations.

The policy was presented and discussed at a Strategy Meeting on 6 September which provided comparable provisions against a number of Queensland Councils. Minor formatting changes have been made to the policy to ensure ease of application and use but not changing the intent. The changes suggested at the Strategy Meeting are clearly indicated in the attached policy. Resolution: Cr Rolfe moved and seconded by Cr McIndoe That Central Highlands Regional Council adopt the Expense Reimbursement and Provision of Facilities for Mayor and Councillors Policy with the amendments as

outlined within the body of this report and as appearing below. 2016 / 09 / 27 / 014 Carried (8-0)

CENTRAL HIGHLANDS DEVELOPMENT CORPORATION CHDC Service Level Agreement August Update Executive Summary: The report provides an update on the Central |Highlands Development Corporation’s activity for the month of September as required through the Service Level Agreement (SLA) performance requirements for the delivery of new and approved projects in addition to management and administration of the organisation. Central Highlands Development Corporation (CHDC) works in collaboration with CHRC, stakeholders, businesses, the community and government to activate and accelerate sustainable and cohesive responses through innovative and, entrepreneurial strategies that facilitate the opportunities to grow the regions potential and future sustainability. Council considered the report.

GENERAL BUSINESS (Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)

Cr Bell brought up the opportunity of a North Queensland alliance of councils for those north of the tropic of Capricorn and asked that the subject be raised with Senator Matthew Canavan during his visit to Emerald on 7 October. The CEO said a paper on this was discussed briefly at the last CQROC meeting at Woorabinda and he would circulate it to the councillors. Cr Rolfe – asked about road condition reports and was advised that all the road reports are now being channelled through the 131940 [qld traffic] website. Cr Brimblecombe gave an overview of this morning’s Communities Standing Committee Meeting



CLOSURE OF MEETING There being no further business, the Mayor closed the meeting at 3.54pm CONFIRMED MAYOR DATE



COMMITTEE RECOMMENDATIONS / NOTES

Minutes Of Meeting - Communities Standing Committee Meeting: 27 September 2016

Communities Standing Committee Meeting

MINUTES

Meeting held in the Central Highlands Regional Council Chambers, Emerald Office

Tuesday 27 September 2016

Commenced at 9.02am


MINUTES – COMMUNITIES STANDING COMMITTEE MEETING HELD AT 9.00AM TUESDAY 27 SEPTEMBER 2016 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENTCouncillors Councillor (Cr) C. Brimblecombe (Chair), Cr K. Hayes (Mayor), Cr G. Godwin-Smith (Deputy Mayor), Cr P. Bell AM and Cr M. Daniels

OfficersChief Executive Officer S. Mason, General Manager Communities B. Duke, General Manager Infrastructure and Utilities Gerhard Joubert, Senior Advisor Margaret Grunsell, Coordinator Communications A. Ferris and Minute Secretary K. Stephenson

ObserversNil

APOLOGIESCr G. Nixon

Resolution:Cr G. Godwin-Smith moved and seconded by Cr C. Brimblecombe “That an apology be granted for Cr G. Nixon for today’s meeting.”

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LEAVE OF ABSENCENil

CONFIRMATION OF MINUTES OF PREVIOUS MEETINGCommunities Standing Committee Meeting: 30 August 2016

Resolution:Cr G. Godwin-Smith moved and seconded by Cr M. Daniels “That the minutes of the previous Communities Standing Committee Meeting held on 30 August 2016 be confirmed.”

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Business Arising Out Of MinutesNil

Outstanding Meeting ActionsNil


Conflict of Interest, Personal Gifts and BenefitsNil

Petitions (to be tabled)Nil

AttendanceManager Community and Customer Service Luke Lankowski attended the meeting at 9.05amCr P. Bell attended the meeting at 9.07am

COMMUNITIES’ SECTION

Self Help TV Retransmission

Executive Summary:Central Highlands Regional Council currently owns and operates three (3) re-transmission sites at the Gemfields located in Anakie, Sapphire and the Willows. This report provides information about the service and outlines the costs associated with providing these services to the community and improving coverage to other areas of the Gemfields such as Rubyvale and the Willows.

Resolution:Cr K. Hayes moved and seconded by Cr G. Godwin-Smith “That the Central Highlands Regional Council upgrade the Sapphire self-help re-transmission site to improve television coverage to the Rubyvale area to address issues experienced due to topography and vegetation impacts. Further, that Council allocate $10,000 to fund this project as part of Budget Review 1.”

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AttendanceManager Community and Customer Service Luke Lankowski left the meeting at 9.17am

e-Kindy Services

Executive Summary:At the Central Highlands Regional Council Communities Standing Committee held on 26 July 2016, a further report was requested on information relating to established e-Kindy arrangements across the Central Highlands. This information was to include a list of other local governments that are involved in providing e-Kindy services across Queensland. e-Kindy offers a comprehensive ‘at home’ kindergarten program for children in the year before Prep. The program is designed so that children living in rural and remote areas can engage in quality kindergarten experiences and maximise their learning as they play, create, imagine and discover. Following contact and a response from the State Department of Education and Training, further information is now presented to the Committee for consideration.

Resolution:Cr P. Bell moved and seconded by Cr K. Hayes “That Central Highlands Regional Council Communities Standing Committee takes the decision not to financially support e-Kindy initiatives across the region and that interested parents and primary schools consider a self-funding service delivery model, in direct liaison with the Queensland Department of Education and Training (Early Years Innovation – Program Services – Early Childhood and Community Engagement). Further, that a letter of support be provided to the Queensland Department of Education and Training should Central Highlands communities consider pursuing the self-funding model for additional educational services including the e-Kindy initiative.

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AttendanceManager Community Planning and Engagement Janice Moriarty and the Arts and Cultural Officer Karen Newman both attended the meeting at 9.23am

Central Highlands Arts and Cultural Advisory Committee (CHACAC) and Regional Arts Development Fund (RADF)

Executive Summary:The reactivation of the Central Highlands Arts and Cultural Advisory Committee could assist with the operation, decision-making and disbursement of Regional Arts Development Fund grant funding throughout the Central Highlands communities. This Report recommends same.

Resolution:Cr M. Daniels moved and seconded by Cr P. Bell “That the Central Highlands Regional Council Communities Standing Committee approves the re-establishment of the Central Highlands Arts and Cultural Advisory Committee (CHACAC) under a fresh terms of reference to achieve effective decision-making regarding disbursement of Regional Arts Development Fund (RADF) grant monies. Further, that the Terms of Reference be presented to the Central Highlands Regional Council Communities Standing Committee for endorsement.”

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Resolution:Cr P. Bell moved and seconded by Cr K. Hayes “That the Central Highlands Regional Council Communities Standing Committee recommends that the Deputy Mayor, Cr Gail Godwin-Smith be the Chairman of Central Highlands Arts and Cultural Advisory Committee (CHACAC).”

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AttendanceArts and Cultural Officer Karen Newman left the meeting at 9.32am

Regional Arts Development Fund (RADF) 2016-17 Round 1 Application

Executive Summary:The Regional Arts Development Fund (RADF) Program has four (4) primary application rounds annually. However, additional arts and cultural opportunities may present themselves outside these rounds and as such applications may at times be presented to council as an Out-of-Round or additional applications due to timeframes of individual projects. Additional round applications are approved by the Central Highlands Arts and Cultural Advisory Committee (CHACAC) via email and phone confirmations and a record of such is included within the next regular meeting minutes.

Resolution:Cr G. Godwin-Smith moved and seconded by Cr M. Daniels “That Central Highlands Regional Council Communities Standing Committee approves a Regional Arts Development Fund grant of $1,750 to the Central Highlands Writers, for a Writing Workshop with Sandy Curtis to encourage new members and enhance the skills of existing members under Round 1 of the 2016/17 financial year funding allocation.”

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AttendanceManager Community Planning and Engagement Janice Moriarty left the meeting at 9.36amManager Parks and Recreation Mark Giebel and Town Planner Jaymie Webster attended the meeting at 9.37amCr M. Daniels left the meeting at 10.04am and returned to the meeting at 10.18am


Open Space and Recreation Plan & Emerald Botanical Gardens

Executive Summary:Consistent with action identified in the Central Highlands Regional Council Operational Plan 2016-17, an information report is presented to the Committee regarding a review of the existing Central Highlands Regional Council's Open Space and Recreation Plan and engagement strategies to be used.

AttendanceCr M. Daniels left the meeting at 10.04am and returned to the meeting at 10.18am

The Committee endorsed the following aspirations for Central Highlands Regional Council parks and public places with further progress reports / workshops to follow as this project proceeds:

Our parks and public places will provide opportunities for all ages, abilities and backgrounds to be outdoors (addressing climate constraints)

Our parks and public places will be equitable and sustainable, both in terms of provision (region wide, establishment and maintenance costs) and users.

Our parks and public places will tell our story (i.e. reflect our history, reflect where we are and reflect where we are going).

Our parks and public places will be located and designed for our community (i.e. reflect the demographic of where they are).

Our parks and public places provide fit for purpose facilities that encourage community involvement and participation in organised sport.

Council recognises its role in the provision of quality parks and public places as preventative health care.

Council recognises its role as the primary steward of parks in our region and recognises the value in working with stakeholders in delivering new or upgrading existing infrastructure (i.e. community partnerships, developer contributions, government and other grants).

Our parks and public places will protect and enhance natural and scenic values. Our parks and public places will encourage our community to lead active and healthy lifestyles all

year round. Well connected, safe and innovative. Community pride. Awareness – there is an awareness of our parks and what they have to offer locally, regionally,

State level and nationally (feeds in to decision making, ability to attract events [games or otherwise]).

Our park and public place network is the web bringing our community together.

AttendanceGeneral Manager Infrastructure and Utilities Gerhard Joubert left the meeting at 11.16amManager Parks and Recreation Mark Giebel and Town Planner Jaymie Webster left the meeting at 11.16amGeneral Manager Communities Brad Duke left the meeting at 11.16am returned at 11.18amManager Community Planning and Engagement Janice Moriarty attended at 11.16am


CHRC Community Grants - Round 2 2016

Executive Summary:The Central Highlands Regional Council Community Grants Committee is seeking endorsement from the Communities Standing Committee for the eighteen (18) successful applications for Round Two of the 2016 Central Highlands Regional Council Community Grants.

Resolution:Cr G. Godwin-Smith moved and seconded by Cr M. Daniels “That the Central Highlands Regional Council Communities Standing Committee approves the following successful Community Grants for Round 2 2016 following evaluation by the Central Highlands Regional Council Community Grants Committee:

Organisation Project GST Registered Grant GST If

Applicable Total

Arcadia Valley Recreation Association

New Footpath from Hall to Amenities Block No $5,000.00 NIL $5,000.00

Bauhinia Hack and Pony Club Inc

Bauhinia Kids - Have a Go! No $5,000.00 NIL $5,000.00

Blackwater Clay Target Club Inc

Equipment for Major Carnivals No $4,913.50 NIL $4,913.50

Blackwater Police Citizens Youth Club

Blackwater Police Citizens Youth Club Basketball Hall refurbishment

Yes $5,000.00 $500.00 $5,500.00

Blackwater Pony Club Inc

New Ablution Block - Electrical No $3,890.00 NIL $3,890.00

Borilla Community Kindergarten

Access 4 All at Borilla Kindy Yes $5,000.00 $500.00 $5,500.00

Capella Golf Club Kitchen improvements No $2,843.00 NIL $2,843.00

Capella Pioneer Village

Central Queensland Cinematic, Photographic & Communications Exhibit Stage 8

Yes $5,000.00 $500.00 $5,500.00

Central Family Support First Aid Training for people with a disability Yes $1,200.00 $120.00 $1,320.00

Central Highlands BMX Club

Registration Hut Renovation No $4,730.00 NIL $4,730.00

Central Highlands Feather Club

Renewal of Poultry Cages for Animal Health & Safety Project

No $5,000.00 NIL $5,000.00

Central Highlands Triathlon Club Emerald Parkrun No $5,000.00 NIL $5,000.00

Emerald Amateur Swimming Club Inc (Emerald Seals)

Sun protection tents and trailer to transport No $4,769.30 NIL $4,769.30

Emerald Car Club Inc Showgrounds Facilities Improvements No $5,000.00 NIL $5,000.00

Emerald Junior Golf Club Junior Golf Equipment Yes $5,000.00 $500.00 $5,500.00

Emerald Show Society Emerald Show – Poultry Shed Upgrade No $1,870.00 NIL $1,870.00

Queensland Country Womens' Association Upgrade Kitchen No $3,067.00 NIL $3,067.00


(QCWA) BlackwaterQueensland Police Citizens Youth Welfare Association and Emerald Police Citizens Youth Club

Energy Efficient Air Yes $5,000.00 $500.00 $5,500.00

Springsure Show Society Show Pavillion Upgrade No $4,100.00 NIL $4,100.00

Total Community Grants Round 2, 2016 is $81,382.80.”

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AttendanceManager Community Planning and Engagement Janice Moriarty left the meeting at 11.21am

Adjournment Meeting was adjourned at 11.21am for morning tea and resumed at 11.44am

GENERAL BUSINESS(Verbal matters raised by Councillors either as a question, acknowledgement and or additional follow-up by officers)

Steering Committee – New Blackwater Aquatic CentreThe Chair, Cr C. Brimblecombe supported the re-introduction of the Steering Committee to oversee the new Blackwater Aquatic Centre Project. The Chief Executive Officer advised that a report regarding this matter will be presented to the next meeting of the Committee.

CLOSED SESSION

Into Closed SessionResolution Cr G. Godwin Smith moved and seconded by Cr M. Daniels “That Council close its meeting to the public in accordance with Section 275 (1)(h) of the Local Government Regulation 2012 that Council staff involved in the closed discussions remain in the room.”

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The meeting was closed at 11.45am

AttendanceCoordinator Communications Andrea Ferris left the meeting 11.45amCoordinator Environment and Waste Kent Worsley attended the meeting at 11.45amAECOM representatives Rosanna Sanderson and Ben McMasters attended the meeting at 11.45am to present their final report regarding the centralised waste management facility feasibility study

Centralised Waste Management Facility Feasibility Study

Executive Summary:AECOM has finalised the feasibility study into the potential use of a final mine void known as Ramp 20 as a centralised waste disposal site. The assessment highlighted both risks and advantages to the use of a mine


void and examined potential measures to mitigate the risks. The Report highlights risk with regards to flood impacts and seepage into the pit, which would require extensive expenditure to manage. These risks and financial liability associated with mitigation, would need to stay with the mine site to be economically viable for Council in comparison to using a green field site. Initial discussions with the mine site owner, indicate that the site would be willing to discuss the transfer of the mine void, but all risk and liability would also be transferred to Council (including high wall failure, rehabilitation, groundwater seepage and flood risk).

Out of Closed SessionResolution Cr G. Godwin-Smith moved and seconded by Cr M. Daniels “That the meeting now be re-opened to the public.”

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The meeting was opened at 12.37pm

Centralised Waste Management Facility Feasibility Study

Resolution Cr G. Godwin-Smith moved and seconded by Cr M. Daniels “That Central Highlands Regional Council recognise the transferable benefit of having completed this AECOM feasibility study into the re-use of a mine void for a waste disposal site and that Council conclude its investigations into the void known as Ramp 20. In addition Council revisit its Waste Reduction and Recycling Plan 2016-2026 (Waste Strategy) with a view to both extending the life of its existing landfill sites and identifying a more appropriate mine void for consideration as a centralised waste disposal site.”

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AttendanceGeneral Manager Infrastructure and Utilities Gerhard Joubert left the meeting at 12.37pm

CLOSURE OF MEETING

There being no further business, the Chair closed the meeting at 12.46pm

CONFIRMED

CHAIR

DATE


COMMUNITIES

Tieri Transaction Centre - Christmas / New Year Closure

General Council Meeting

11 October 2016

LL

EXECUTIVE SUMMARY:Council has traditionally closed its offices and libraries during the Christmas and New Year period. In Tieri an extended close down period has previously been supported in line with mine closures. This report seeks Council’s determination in regards to the close down period for the Tieri Transaction Centre for 2016 / 2017.

RECOMMENDATION:That Central Highlands Regional Council approves the closure of the Tieri Transaction Centre for the period Monday, 19 December 2016 up to and including Saturday, 7 January 2017, reopening on Monday, 9 January 2017, with the appropriate public notice and telephone answering services provided to ensure customers have an avenue for any emergent matters to be attended to.

INTRODUCTION

Last year all Council offices and libraries were closed during the Christmas / New Year period, with the Tieri Transaction Centre closed for an extended period in line with advised mine shutdowns, and other business closures or reduced operating hours.

BACKGROUND:

The Tieri Transaction Centre has previously closed for approximately two (2) weeks over the Christmas / New Year period and in 2015/2016 this closure extended from Friday, 18 December 2015 up to and including Saturday, 2 January 2016. This approach has previously been supported by Council as Tieri is a mining town, and resident numbers remaining in this community over the holiday period is minimal.

COMMENT:

Tieri operates differently to most of the other towns in the region in that it is essentially a mining town. Advice from the mining company (Glencore) indicates that a mine shutdown is anticipated, however specific dates are yet to be confirmed. Based on previous years it is suggested that the period for closure for the 2016/2017 holidays be from Monday, 19 December 2016 up to and including Saturday, 7 January 2017, reopening on Monday, 9 January 2017. The closure would be advertised and arrangements put in place for appropriate signage and telephone answering services to redirect any customer enquiries to another centre or Council's after-hours service as appropriate. Advice from Council’s Coordinator Emergency Services indicates that the area does not require any permanent presence, and is of low risk from a disaster management perspective providing suitable resources remain on-call.


CONSIDERATIONS: (Compliance/Risk Management)

Statutory:Not applicable.

Policy:Nil – with Council's direction.

Financial: (Including whole of life costs where applicable)Not applicable.

Social:In line with currently approved closures, the closure will give staff the opportunity to relax and socialise with relatives and friends for a longer period and also provides a larger time frame for travelling to and from festivities which is of benefit for safety considerations.

Corporate Plan:1. Strong, Vibrant Communities; 1.1.0 - Corporate Plan Strategy: Provide and maintain accessible community services and facilities that meet the needs of our diverse communities and offer value for money for all stakeholders

7. A Workplace of Excellence;7.3.0 - Corporate Plan Strategy: Continue to create and develop a positive and future focussed culture that demonstrates and supports Council's values.

RISK MANAGEMENT ASSESSMENT:This risk management analysis pertains to the context of Council supporting the recommendation and implementing same.

Operational:In line with other office closures, the availability of staff required for disaster management and / or emergencies will be correlated as well as contacts for staff potentially going away but would be available in an emergent situation such as a disaster. Advice from Council’s Coordinator Emergency Services indicates that the area does not require any permanent presence, and is of low risk from a disaster management perspective providing suitable resources remain on-call.

Strategic:Not applicable.

Reputation:Not applicable.

Project:Not applicable.

Political:Not applicable.

Environmental:Not applicable.

CONSULTATION / ENGAGEMENT:

No consultation has been undertaken to date.


Council officers have communicated with Roger Decker, Town Services Superintendent (Glencore) in terms of likely mine shutdown period.

WHOLE OF LIFE:

Not applicable.

OPTIONS:

1. That the Tieri Transaction Centre be closed for the period Monday, 19 December 2016 up to and including Saturday, 7 January 2017, reopening on Monday, 9 January 2017; or

2. That the Tieri Transaction Centre be closed for the period Friday 25 December 2016 up to and including Monday, 2 January 2017 reopening on Tuesday, 3 January 2017, in line with other Council offices and libraries.

CONCLUSION:

The Tieri Transaction Centre principally serves the Tieri Township, with limited usage of this facility predicted for the Christmas / New Year period due to an anticipated mine shutdown. On this basis it is recommended that the office closure for this facility be aligned with this mine shutdown. Staff at this facility would access leave for the extended period, resuming work on Monday, 9 January 2017.

ATTACHMENTS:

Nil

Luke LankowskiManager Community and Customer Service

Brad DukeGeneral Manager Communities


GOVERNANCE

Amendment Standing Orders Policy

General Council Meeting 11 October 2016 FR:LF:MAU

EXECUTIVE SUMMARY:

Council's "Standing Orders Policy" documents the processes to be observed at council meetings. It supplements statutory requirements. From time to time, it is necessary to amend policies and in this case, and as a result of fresh delegations being passed by Council at its previous General Meeting, this Report formally proposes amendments to the “Standing Orders Policy". RECOMMENDATION:THAT Central Highlands Regional Council adopt the Standing Orders Policy as presented.

INTRODUCTION

The purpose of this report is to request, through resolution of Council, that the Standing Orders Policy be adopted as amended.

BACKGROUND:

With the establishment of Standing Committees in 2016, Terms of Reference have been included in the Standing Orders to clarify the purpose and scope of the Standing Committees and to provide one comprehensive document on council meeting protocols.

COMMENT:

All amendments to the Standing Orders Policy has been highlighted in yellow to ensure awareness of the proposed change and are highlighted below for ease of reference.

Part 2 – Meetings of Local Government – Division 1 – Time of Meeting of the Local Government – Clause 5 – Special Meetings; inclusion of:

o (3) A special meeting is a meeting at which the only business that may be conducted is the business stated in the notice of meeting.

Part 2 – Meetings of Local Government – Division 2 – Agenda and Notice for Meetings of the Local Government – Clause 6 – Agenda and Notice for Meetings; inclusion of:

o (4) Written notice of each meeting or special meeting of a local government must be given to each councillor at least two (2) days before the day of the meeting unless it is impracticable to give notice. The written notice must state -

a. The day and time of the meeting; andb. For a special meeting – the business to be conducted at the meeting.

o (5) the written notice may be given to a councillor by sending the notice to the councillor electronically.

o (6) Council must immediately make public notification of any change to the days and times of any general and standing committee meeting, using its general method of meeting notifications, unless it is impracticable to do so.


o (7) Council must immediately make public notification of any special meetings which may be called from time to time, using its general method of meeting notifications, unless it is impracticable to do so.

Part 2 – Division 6 – Terms of Reference of Standing Committees – Clause 17 – Delegated Authority; removal of the list of delegations to Standing Committees replaced with:

o (1) In accordance with Section 257 of the Local Government Act 2009, Council have delegated to the Standing Committees, all powers referred to in the document titled "Central Highlands Regional Council – Council to Standing Committee Delegations Register".

o (4) The application of delegations by Standing Committees should be restricted to the areas of interest as detailed in Section 15 of this document. The intent of the delegation of decision-making power by Council is to allow for passing of resolutions, and the provision of leadership and direction within these documented areas only.


Statutory:The Standing Orders Policy supplement the statutory requirements prescribed in Chapter 8, Part 2 of the Local Government Regulation 2012 which provides the core requirements for the conduct of meetings of the local government and committees of the local government.

Policy:The amendment to the Standing Orders Policy streamlines the policy by removing the list of delegations and detailing the linkage with the delegations register.

Financial: (Including whole of life costs where applicable)Not Applicable

Social:Not Applicable

Corporate Plan:5 – Proactive, Responsible Leadership – Manage and govern to ensure transparency and responsiveness to the needs and view of our communities in decision making processes.6 – Strong Governance – Embrace professional business practices and responsible use of Council resources.


Operational:Policies and procedures are reviewed regularly to assist in the mitigation of risk. Council has a policy and procedure review framework and that framework includes risk assessments of the content. Council also documents all policies and procedures that are developed using the framework and have allocated responsibilities for monitoring the review cycle and record management.

Strategic:Not Applicable

Reputation:Provides for good governance which enhances community confidence in Local Government decision making processes.


Project:Not Applicable

Political:Provides confidence that good governance practices lead to better decisions assisting local governments to meet legislative responsibilities and importantly provides and ethical basis for governance.

Environmental:Not Applicable


Previous consultation and engagement with the relevant department content expert, King and Company Solicitors, has been carried out in the review and development of this policy.

WHOLE OF LIFE:

Not Applicable

OPTIONS:

Not Applicable

CONCLUSION:

Council is committed to ensuring it is accountable to the community in carrying out their local government responsibilities through transparent and effective process.

It is therefore recommended that Council approve that the policy be amended, as highlighted and requested in this report.

ATTACHMENTS:

Standing Orders Policy

Fran RofeGovernance Officer

Lila FryCoordinator Governance

Mary-Anne UrenExecutive Manager Governance

Adoption Date: 28 June 2016 Revokes: Standing Orders - 24 May 2016

Amended Date: Review Date: 27 June 2017

Standing Orders Page 1 of 18

COUNCIL POLICY


POLICY NUMBER: CHRC0010 DEPARTMENT: Chief Executive Officer

EFFECTIVE DATE: 11 October 2016 UNIT: Governance

1.0 Purpose and Scope These standing orders supplement the statutory requirements by providing standard processes to be observed at such meetings. In accordance with this policy, these standing orders may be suspended at any time by resolution.

2.0 Reference

Chapter 8, Part 2 of the Local Government Regulation 2012 provides core requirements for the conduct of meetings of the local government and the committees of the local government.

3.0 Definitions CEO refers to Chief Executive Officer Council refers to Central Highlands Regional Council The Act shall mean the Local Government Act 2009 (as amended) The Regulation shall mean the Local Government Regulation 2012 (as amended) The Dictionary in the schedule defines particular words used in these standing orders

4.0 Policy Statement

Refer to Attachment A 5.0 Policy Review

All policies will be reviewed annually or when any of the following occurs:

• Relevant legislation, regulations, standards and policies are amended or replaced; and

• Other circumstances as determined from time to time by resolution of full Council.

This policy is nominated to be reviewed on: 27 June 2017





ATTACHMENT A


Contents

Part 1 – Preliminary .............................................................................................................................................. 5

1 Background ............................................................................................................................................ 5

2 Object ....................................................................................................................................................... 5

3 Definitions – the dictionary ................................................................................................................ 5

Part 2 – Meetings of the Local Government ................................................................................................... 5

Division 1 – Time of Meeting of the Local Government ................................................................. 5

4 Times of ordinary meetings................................................................................................................ 5

5 Special meetings ................................................................................................................................... 5

Division 2 – Agenda and Notice for Meetings of the Local Government ...................................... 5

6 Agenda and Notice for meetings ...................................................................................................... 5

Division 3 – Time of Meetings of Local Government Committees ................................................ 6

7 Times and places of committee meetings ...................................................................................... 6

8 Special meetings ................................................................................................................................... 6

Division 4 – Notice of Meetings of Local Government Committees .............................................. 6

9 Notice of Meetings ................................................................................................................................ 6

Division 5 – Conduct of Committee Meetings ................................................................................ 6

10 Chairperson ........................................................................................................................................ 6

11 Quorum ................................................................................................................................................ 6

12 Procedure at Meetings ..................................................................................................................... 6

Division 6 – Terms of Reference Standing Committees ................................................................ 7

13 Background ........................................................................................................................................ 7

14 Purpose ................................................................................................................................................ 7

15 Membership ........................................................................................................................................ 7

16 Scope and Limitations ..................................................................................................................... 7

17 Delegated Authority .......................................................................................................................... 7

18 Frequency ........................................................................................................................................... 8

Division 7 – Standing Orders ........................................................................................................... 8

19 Standing Orders ................................................................................................................................ 8

Part 3 – Standing Orders ..................................................................................................................................... 8

Division 1 – Application of Standing Orders .................................................................................. 8

20 Application .......................................................................................................................................... 8

Division 2 – Procedures for Meetings of the Local Government ................................................... 8





21 Order of Business ............................................................................................................................. 8

23 Deputations ......................................................................................................................................... 9

Division 3 – Motions ....................................................................................................................... 10

24 Motions .............................................................................................................................................. 10

25 Absence of Mover of Motion ........................................................................................................ 10

26 Motion to be Seconded .................................................................................................................. 10

28 Speaking to Motions and Amendments .................................................................................... 10

29 Method of Taking Vote .................................................................................................................. 11

30 Repealing or Amending Resolutions ......................................................................................... 11

31 Procedural Motions ........................................................................................................................ 11

32 Motion that the Question be put .................................................................................................. 12

33 Motion that Debate be Adjourned ............................................................................................... 12

34 Motion to Proceed to Next Item of Business ........................................................................... 12

35 Motion that the Motion Lie on the Table ................................................................................... 12

36 Points of Order ................................................................................................................................. 12

37 Motion of Dissent ............................................................................................................................ 13

38 Motion that a Report be Tabled ................................................................................................... 13

39 Motion to Suspend Requirements of a Rule ............................................................................ 13

39A Motion that the Question/Motion be referred to the Next Meeting of the Local

Government (Committee Meetings only) .............................................................................................. 13

40 Motion that Meeting Stands Adjourned..................................................................................... 13

Division 4 – Mayoral Minutes ......................................................................................................... 13

41 Mayoral Minutes .............................................................................................................................. 13

Division 5 – Conduct During Meetings .......................................................................................... 14

42 Conduct during Meetings .............................................................................................................. 14

Division 6 – Questions ................................................................................................................... 14

43 Questions .......................................................................................................................................... 14

Division 7 – Disorder and Business .............................................................................................. 14

44 Disorder ............................................................................................................................................. 14

45 Business of Objectionable Nature .............................................................................................. 14

Division 8 – Attendance and Non-Attendance at Meetings ......................................................... 15

46 Attendance by Elected Members ................................................................................................ 15

47 Attendance of Public and Media at Meetings .......................................................................... 15

48 Public Participation at Meetings ................................................................................................. 15

49 Council Officers Participation at Meetings............................................................................... 16

Division 9 – Committees ................................................................................................................ 16





50 Reports by Committees ................................................................................................................. 16

51 Attendance at Committee Meetings ........................................................................................... 16

52 Public Participation at Statutory Committee Meetings ......................................................... 16

Division 10 – Procedure Not Provided For.................................................................................... 17

53 Procedure Not Provided For ........................................................................................................ 17

Schedule Dictionary Section 3 ........................................................................................................................ 18





Part 1 – Preliminary

1 Background

Chapter 8 Part 2 of the Local Government Regulation 2012 provides core requirements for the conduct of meetings of the local government and the committees of the local government.

2 Object

These standing orders supplement the statutory requirements by providing standard processes to be observed at such meetings. In accordance with this policy, these standing orders may be suspended at any time by resolution.

3 Definitions – the dictionary

The dictionary in the schedule defines particular words used in these standing orders.

Part 2 – Meetings of the Local Government

Division 1 – Time of Meeting of the Local Government

4 Times of ordinary meetings

(1) The local government may, by resolution, fix dates and times for its ordinary meetingsi. (2) If there is no resolution fixing the date and time for an ordinary meeting, the Chief Executive

Officer must fix the date and time for the meeting. (3) Before the Chief Executive Officer fixes the date and time for an ordinary meeting, the Chief

Executive Officer must, if practicable, consult with the Mayor about the proposed date and time for the meeting.

5 Special meetings

(1) The Chief Executive Officer must call a special meeting of the local government if – a. The special meeting is required by a resolution of the local government; or b. A written request for the special meeting is lodged with the Chief Executive Officer

under subsection (2). (2) A written request for a special meetingii of the local government must –

a. Be signed by the Mayor or 5 or more Councillors; and b. Specify the business to be conducted at the special meeting; and c. Propose a day and time for the holding of the special meeting.

(3) A special meeting is a meeting at which the only business that may be conducted is the business stated in the notice of meeting.

Division 2 – Agenda and Notice for Meetings of the Local Government

6 Agenda and Notice for meetings

(1) A list of the items to be discussed at a meeting of the local government must be available for inspection at the time the agenda for the meeting is made available to Councillors.iii

(2) The agenda for a meeting must include – a. Items required under the Act or a local law to be included on the agenda; and b. Items required under these standing orders to be included on the agenda; and c. Items that are by resolution of the local government to be included on the agenda; and d. Each item whose inclusion on the agenda is requested by a Councillor.

(3) A Councillor who wants an item of business included on the agenda for a particular meeting must give written notice of the nature of the business to the Chief Executive Officer at least 2 days before the notice of meeting is given.

(4) Written notice of each meeting or special meeting of a local government must be given to each councillor at least two (2) days before the day of the meeting unless it is impracticable to give notice. The written notice must state – a. the day and time of the meeting; and b. for a special meeting – the business to be conducted at the meeting.

(5) The written notice may be given to a councillor by sending the notice to the councillor electronically.





(6) Council must immediately make public notification of any change to the days and times of any general and standing committee meeting, using its general method of meeting notifications, unless it is impracticable to do so.

(7) Council must immediately make public notification of any special meetings which may be called from time to time, using its general method of meeting notifications, , unless it is impracticable to do so.

Division 3 – Time of Meetings of Local Government Committees

7 Times and places of committee meetings

(1) A committee may, by resolution, fix dates, times and places for its meetings.iv (2) If there is no resolution fixing the date, time and place for a committee meeting, the Chief

Executive Officer may fix the date, time and place for the meeting. (3) Before the Chief Executive Officer fixes the date, time and place for a committee meeting,

the Chief Executive Officer must, if practicable, consult with the chairperson of the committee.

8 Special meetings

(1) The Chief Executive Officer must call a special meeting of a committee if – a. The special meeting is required by a resolution of the local government; or b. A written request for the special meeting is lodged by the Chief Executive Officer under

subsection (2). (2) A written request for a special meeting of a committee must –

a. Be signed by the chairperson or 3 or more members of the committee; and b. Specify the business to be conducted at the special meeting; and c. Propose a day, time and place for the holding of the special meeting.

Division 4 – Notice of Meetings of Local Government Committees

9 Notice of Meetings

(1) The Chief Executive Officer must give written notice of a committee meeting setting out the date, time and place of the meeting, and the business to be considered at the meeting, to each member of the committee.

(2) The notice must be given, if practicable, at least 4 days before the day of the meeting.

(3) A list of the items to be discussed at a meeting of a committee must be available for inspection at the time the agenda for the meeting is made available to the members of the committee.v

Division 5 – Conduct of Committee Meetings

10 Chairperson

The chairperson of a committee must preside at a meeting of a local government committee.

11 Quorum

(1) A quorum of a committee is a majority of its members.

(2) However, if the number of members is an even number, one-half of the number is a quorum.vi

12 Procedure at Meetings

(1) The procedure of a committee for dealing with business must be in accordance with – a. Procedural directions given to the committee by resolution of the local government; or b. If there is no procedural direction governing a particular matter, these standing

orders. (2) However, a committee may, by resolution, overrule a decision on procedural question made

by the chairperson.





Division 6 – Terms of Reference Standing Committees

13 Background

The Terms of Reference will supplement the statutory requirements which regulate the conduct of meetings of local government by providing detailed procedures for the conduct of the Standing Committee meetings in order to provide open and transparent decision making.

14 Purpose

The Standing Committees provide direction and leadership on the areas of interest listed below.

Finance and Infrastructure Communities Leadership and Governance Roads Parks and Gardens Corporate Governance Water and Sewerage Environmental and

Sustainability Performance Benchmarking

Drainage Libraries Corporate Communications Shepton Quarry Arts and Culture Compliance Emerald Airport Health and Regulatory Strategy Emerald Saleyards Community Engagement Risk Management Land Development Community Development Internal Audit Emergency Management Sport and Recreation Organisational Development Waste and Recycling Information Services Applicable Advisory

Committees

Asset Management Procurement Fleet Applicable Advisory Committees

Monthly reports will be presented to each Committee by Management on key activities and performance.

15 Membership

Council at its meeting of 26 April 2016 resolved that the membership of each Standing Committees be:

Finance and Infrastructure Committee

Communities Committee Leadership and Governance Committee

Five (5) Councillors,

One (1) as Chair


One (1) as Chair


One (1) as Chair

The Mayor is an Ex Officio member of each Committee. Should the Chairperson not be present at a

meeting, then the meeting shall elect a Chair.

16 Scope and Limitations

The main functions of the Committee are to:

(1) Receive reports from the Chief Executive Officer, Executive Leadership Team, Manager and/or appropriately delegated officers related to the areas of interest.

(2) Adoption of the reports from the Chief Executive Officer, Executive Leadership Team, Manager and/or appropriately delegated officers related to the areas of interest.

(3) Make decisions in line with the delegated authority; and (4) Where necessary formulate recommendations to the Ordinary Council Meeting.

17 Delegated Authority

(1) In accordance with Section 257 of the Local Government Act 2009, Council have delegated to the Standing Committees, all powers referred to in the document titled “Central Highlands Regional Council – Council to Standing Committee Delegations Register”.





(2) To the extent that powers delegated to one committee have also been delegated to another committee, or have previously been delegated to the Chief Executive Officer, those powers can be exercised by each committee and the Chief Executive Officer, severally.

(3) All decisions of each Standing Committee must have unanimous support of the committee members present.vii

(4) The application of delegations by Standing Committees should be restricted to the areas of interest as detailed in Section 15 of this document. The intent of the delegation of decision-making power by Council is to allow for passing of resolutions, and the provision of leadership and direction within these documented areas only.

18 Frequency

The schedule adopted by Council for meetings for each Standing Committee and General and Strategy Meeting is in accordance with the Local Government Regulation S257, 2012.

Division 7 – Standing Orders

19 Standing Orders

The standing orders which regulate the conduct of meetings of the local government and committees of the local government include the provisions set out in Part 3.

Part 3 – Standing Orders Division 1 – Application of Standing Orders

20 Application

(1) The standing orders in Part 3 provide for the conduct of – a. Meetings of the local government (other than a post-election meeting); and b. Where applicable, committee meetings of the local government.

(2) The standing orders shall apply to a post-election meeting of the local government as far as practicable.

(3) Any provision of the standing orders may be suspended by resolution of a meeting of the local government.

(4) A separate resolution is required for a suspension of a standing order. (5) A resolution to suspend a standing order must specify the application and duration of the

suspension. (6) Where a matter arises at a meeting of the local government which is not provided for in the

standing orders, the matter may be determined by resolution upon a motion which may be put without notice, but otherwise in conformity with the standing orders.

Division 2 – Procedures for Meetings of the Local Government

21 Order of Business

(1) The order of business must be determined by resolution of the local government from time to time.

(2) The order of business may be altered for a particular meeting where the Councillors at the meeting pass a procedural motion to that effect.

(3) A motion to alter the order of business may be moved without notice. (4) Unless otherwise altered pursuant to subsection (2), the order of business will be –

a. For ordinary meetings: Attendance Apologies Confirmation of Minutes Business Arising from Previous Minutes Reception of Deputations by Appointment Reception and Consideration of Committee Reports Reception and Consideration of Officers’ Reports





Miscellaneous Business

b. For special meetings and committee meetings: Attendance Apologies Reception of Deputations by Appointment Reception and Consideration of Officers’ Reports

(5) The minutesviii of previous meeting (previous minutes) not previously confirmed may be taken into consideration as the first business of an ordinary meeting, in order that the previous minutes may be confirmed and no discussion shall be permitted with respect to the previous minutes except with respect of the accuracy of the previous minutes as a record of the proceedings.

(6) Admission of deputations, invitees and visitors shall be at the discretion of either of – a. The Mayor; or b. The local government.

(7) The time for receipt of petitions shall be at the discretion of the local government.

22 Petitions (1) The rules for Petitions to Council are available on the Central Highlands Regional Council

website. (2) Any petition presented to a meeting of the local government must be in legible writing or

typewritten and contain a minimum of 10 signatures (clearly stating the name and address of each person), contain a cover page detailing the request, suggestion or grievance and the name of the principal petitioner.ix

(3) The petition should be addressed to the Chief Executive Officer and can be emailed, mailed or physically handed in at a Customer Service Centre of Central Highlands Regional Council.

(4) The Chief Executive Officer will present the petition to a Council General Meeting. In accordance with the council’s general meeting procedure, the Chief Executive Officer may move the petition be received and referred to the relevant area of council for investigation and report back to council, if required.

(5) The principal petitioner will be advised in writing of Council’s decision, following the relevant General Meeting.

(6) A petition may be presented to a meeting by a Councillor who, before presenting the petition, must, as far as practicable, become acquainted with the subject matter of the petition.

(7) On presenting a petition to a meeting, a Councillor must – a. State the nature of the petition; and b. Read the petition.

(8) Where a Councillor presents a petition to a meeting, no debate on or in relation to the petition shall be allowed, and the only motion which may be moved is that – a. The petition be received and consideration stand as an order of the day for –

i. The meeting; or ii. A future meeting; or

b. The petition be received and referred to a committee or the Chief Executive Officer for consideration and a report to the local government; or

c. The petition not be received.

23 Deputations

(1) A deputation wishing to attend and address a meeting must do so by appointment with the Chief Executive Officer.

(2) The Chief Executive Officer must notify the Mayor who must determine whether the deputation may be heard.

(3) The Chief Executive Officer must inform the deputation of the determination. (4) Where it has been determined that the deputation may be heard, a convenient time must be

arranged for that purpose, and a time period allowed. (5) For deputations comprising 3 or more persons, only 2 persons may be heard unless the

local government determines otherwise.





(6) A deputation must be given an adequate opportunity to explain the purpose of the deputation.

(7) The chairperson of a meeting may terminate an address by a person in a deputation at any time if – a. The chairperson has allotted a specific period of time for a person’s address and the

period of time has elapsed; or b. The chairperson is satisfied that the purpose of the deputation has been sufficiently

explained to the Councillors at the meeting; or c. The person uses insulting or offensive language.

Division 3 – Motions

24 Motions

(1) A motion brought before a meeting in accordance with the Act or the standing orders may be received and put to the meeting by the chairperson.

(2) The chair may require a motion or an amendment to a motion to be stated in full or recorded in writing before permitting it to be received.

(3) The chair may call the notices of motion in the order in which they appear on the meeting agenda, and where no objection is taken to a motion being taken as a formal motion, the chairperson may put the motion to the vote without discussion.

(4) An item on the meeting agenda must not be removed from the agenda where a Councillor at the meeting objects to its being removed.

(5) When a motion has been moved and seconded, it becomes subject to the control of the local government and must not be withdrawn without the consent of both the mover and the seconder.

25 Absence of Mover of Motion

Where a Councillor who has given notice of a motion is absent from the meeting at which the motion is to be considered, the motion may be moved by another Councillor at the meeting, or deferred to the next meeting.

26 Motion to be Seconded

(1) A motion or an amendment to a motion must not be debated at a meeting of the local government unless or until the motion or the amendment is seconded, with the exception of a procedural motion.

(2) A motion or an amendment to a motion (other than a procedural motion) that is not seconded, lapses for want of a seconder.

(3) Notwithstanding subsection (1), a Councillor who moves a motion or an amendment to a motion may, with the permission of the chairperson, speak in support of the motion or amendment before it is seconded.

27 Amendment of Motion

(1) An amendment to a motion must – a. be in terms which retain the identity of the motion; and b. not negate the motion.

(2) Not more than 1 motion or 1 proposed amendment to a motion may be put before a meeting at any one time.

(3) Where an amendment to a motion is before a meeting, no other amendment to the motion can be considered until after the first amendment has been put.

(4) Where a motion (the original motion) is amended by another motion (the other motion), the original motion must not be put as a subsequent motion to amend the other motion.

(5) A Councillor who proposes or seconds a motion must not propose or second an amendment to the motion.

28 Speaking to Motions and Amendments

(1) Subject to section 26(2), the mover of an amendment to a motion must read the amendment and state that the amendment is so moved, and – a. may only speak in support of the amendment before it is seconded with the

permission of the chairperson; and b. may speak in support of the amendment after it is seconded.





(2) A Councillor may request further information from the chairperson before or after the motion or the amendment to the motion is seconded.

(3) Following the seconding of a motion or an amendment of a motion, the first speaker must be in favour of the motion or the amendment and each subsequent speaker alternatively against and in favour of the motion or amendment, unless the chairperson in his or her discretion rules otherwise.

(4) The mover of a motion has the right of reply. (5) The mover of an amendment to a motion has no right of reply. (6) Each Councillor must speak not more than once to the same motion or the same

amendment except as a right of reply unless the chairperson in his or her discretion rules otherwise.

(7) Each speaker is restricted to not more than 5 minutes unless the chairperson in his or her discretion rules otherwise.

(8) Where 2 or more Councillors attempt to speak at the same time, the chairperson is to determine who is entitled to priority.

29 Method of Taking Votex

(1) Before any matter is put to the vote, the chairperson may direct that the motion or amendment be read again by the Chief Executive Officer.

(2) The chairperson must, in taking the vote on a motion or an amendment, put the question, first in the affirmative and then in the negative and may do so as often as necessary to form and declare an opinion as to whether the affirmative or negative has the majority vote.

(3) The local government must vote by a show of hands or as otherwise directed by the chairperson.

(3A) If, in relation to a question/motion put to a committee meeting, the question/motion does not have the unanimous support of the committee members present, the chairperson must: a. Not declare the result of the vote; and b. Direct that the question/motion be referred to the next local government meeting.

(4) Any Councillor may call for a division or a question in relation to the taking of a vote immediately following the chairperson declaring the result of the vote.

(5) If a division is taken, the Chief Executive Officer must record – a. The names of the Councillors voting in the affirmative; and b. The names of the Councillors voting in the negative.

(6) The chairperson must declare the result of a vote or a division as soon as it has been determined.

(7) Councillors may request that their names and how they voted be recorded in the minutes for voting other than by division.

(8) Councillors who remain in the Chamber and abstain from voting are deemed to have voted in the negative.xi

30 Repealing or Amending Resolutions

(1) A resolution of the local government must not be repealed or amended unless notice of motion is given in accordance with the requirements of the Act.xii

(2) Where a motion (a relevant motion) to repeal or amend a resolution is defeated, a motion to the same, or like effect, must not be moved until at least 3 months after the date on which the relevant motion was defeated.

(3) Councillors present at the meeting at which a relevant motion is put may defer consideration of the relevant motion, however, consideration of the relevant motion must not be deferred for more than 3 months.

(4) Where a resolution (a later resolution) of the local government relates to a matter the subject of a previous resolution (a previous resolution) passed more than 3 months previous, the previous resolution is amended or repealed to the extent that it is inconsistent with the later resolution.

31 Procedural Motions

At a meeting, a Councillor may, during the debate of a matter at the meeting and without the need for a seconder, move a motion (each a procedural motion) – a. That the question/motion be now put to the vote; or





b. That the motion and amendment now before the meeting be adjourned; or

c. That the meeting proceed to the next item of business; or

d. That the question/motion lie on the table; or

e. A point of order; or

f. A motion of dissent against a point of order; or

g. That a report of document be tabled; or

h. To suspend the rule requiring that; or

ha. For committee meetings only, that the question/motion be referred to the next meeting of

the local government; or

i. That the meeting stand adjourned.

32 Motion that the Question be put

(1) A procedural motion that the question be put about a matter before a meeting, may be moved when a Councillor believes that there has been sufficient debate about the matter at the meeting.

(2) Where a motion under subsection (1) is carried, the chairperson must immediately put the motion or amendment before the meeting to the vote.

(3) Where a procedural motion under subsection (1) is lost, debate on the motion or amendment before the meeting must continue.

33 Motion that Debate be Adjourned

(1) A procedural motion that another motion or an amendment before a meeting be adjourned, may specify a time and date, to which the debate is to be adjourned.

(2) A motion under subsection (1) must not adjourn debate on a matter the subject of a motion for more than 2 months after the date of the procedural motion.

34 Motion to Proceed to Next Item of Business

(1) Where a procedural motion that the meeting proceed to the next item is carried, debate on the matter the subject of the motion must cease.

(2) However, debate on the matter the subject of the motion may be considered again on the giving of notice in accordance with the standing orders.

35 Motion that the Motion Lie on the Table

(1) A procedural motion that a motion or question lie on the table can only be moved where the chairperson or a Councillor requires additional information on the matter before the meeting (or the result of some other action of the local government or a person is required) before the matter may be concluded at the meeting.

(2) Where a motion under subsection (1) is passed, the local government must proceed with the next matter on the agenda.

(3) Where a motion under subsection (1) is passed, another procedural motion that the matter be taken from the table may be moved at the meeting at which the first procedural motion was carried or at a later meeting.

36 Points of Order

(1) A Councillor may ask the chairperson to decide a point of order where it is believed that another Councillor – a. Has failed to comply with proper procedures; or b. Is in contravention of these standing orders or the Actxiii; or c. Is beyond the jurisdictional power of the local government.

(2) A point of order cannot be used as a means of contradicting a statement made by a Councillor speaking about a matter.

(3) Where a point of order is raised, consideration of the matter about which the Councillor was speaking may be suspended subject to section 20(3).

(4) The chairperson must determine whether the point of order is upheld. (5) Upon a point of order arising during the process of a debate, the Councillor raising the point

of order may speak to the point of order.





(6) Despite anything to the contrary in the standing orders, a point of order arising at any time must, until decided, suspend the consideration of every other motion or matter.

37 Motion of Dissent

(1) A Councillor may move a motion of dissent in relation to a ruling of the chairperson on a point of order.

(2) Where a motion is moved under subsection (1), further consideration of any matter must be suspended until after a ruling is made on the motion of dissent.

(3) Where a motion of dissent is carried – a. The matter to which the ruling of the chairperson was made must proceed as though

that ruling had not been made; and b. Where, as a result of a ruling of the chairperson on a point of order, a matter was

discharged as out of order – the matter must be restored to the meeting agenda and be dealt with in the normal course of business.

38 Motion that a Report be Tabled

A motion that a report or document be tabled may be used by a Councillor to introduce a report or other document to a meeting.

39 Motion to Suspend Requirements of a Rule

(1) A procedural motion to suspend the requirements of a rule may be made by a Councillor in order to permit some action that otherwise would be prevented by the standing orders.

(2) A motion under subsection (1) must specify the duration of the suspension.

39A Motion that the Question/Motion be referred to the Next Meeting of the Local Government (Committee Meetings only) (1) A procedural motion that the question/motion be referred to the next meeting of the local

government may only be moved – a. At a committee meeting; and b. After a Councillor has spoken against the question/motion; and c. When a Councillor reasonably believes that the question/motion is unlikely to have

the unanimous support of committee members present. (2) Where a motion under subsection (1) is carried, the chairperson must direct that the

substantive question/motion be referred to the next meeting of the local government.

40 Motion that Meeting Stands Adjournedxiv

(1) A procedural motion that a meeting stands adjourned may be moved by a Councillor at the conclusion of debate on any matter on the agenda or at the conclusion of a Councillors time for speaking to the matter, and must be put without debate.

(2) A motion under subsection (1) must specify the time for the resumption of the meeting and on the resumption of the meeting and on the resumption of the meeting the local government must continue with the business before the meeting at the point where it was discontinued on the adjournment.

Division 4 – Mayoral Minutes

41 Mayoral Minutes

(1) The Mayor may direct the attention of the local government at a meeting of the local government to a matter or subject not on the agenda by a minute (a mayoral minute) signed by the Mayor.

(2) The Mayor must deliver a copy of the Mayoral minute for a meeting of the local government to the Chief Executive Officer.

(3) The Mayoral minute shall, when introduced, take precedence over all business before, or to come before, the meeting of the local government.

(4) The motion comprising the Mayoral minute may be put by the Mayor – a. To the meeting of the local government without being seconded; and b. At any stage of the meeting of the local government considered appropriate by the

Mayor.





(5) If the motion comprising the Mayoral minute is passed by the local government, the Mayoral minute becomes a resolution of the local government.

Division 5 – Conduct During Meetings

42 Conduct during Meetings

(1) After a meeting of the local government has been formally constituted and the business commenced, a Councillor must not enter or leave the meeting without first notifying the chairperson.

(2) After a meeting of the local government has been formally constituted and the business has commenced, a Councillor must, ensure all electronic devices are turned to silent whilst in the meeting room.

(3) A Councillor must address the chairperson while – a. Moving any motion or amendment; or b. Seconding any motion or amendment; or c. Taking part in any discussion; or d. Placing or replying to any question; or e. Addressing the local government for any other purpose.

(4) Councillors must remain seated and silent while a vote is being taken except when calling for a division.

(5) A Councillor must not make personal reflections on or impute improper motives to another Councillor or any officer of the local government.

(6) A Councillor must not interrupt another Councillor who is speaking except upon a point of order being raised either by the chairperson or the Councillor.

(7) If the chairperson intervenes during the process of debate, any Councillor then speaking or offering to speak, and each Councillor present, must preserve strict silence so that the chairperson may be heard without interruption.

Division 6 – Questions

43 Questions

(1) At a meeting a Councillor may ask a question for reply by another Councillor or an officer of the local government regarding any matter under consideration at the meeting.

(2) A question must be asked categorically and without argument and discussion is not permitted at the meeting in relation to the reply or the refusal to reply to the question.

(3) A Councillor or officer who is asked a question may request that the question be taken on notice for the next meeting.

(4) A Councillor who asks a question at a meeting, whether or not upon notice, is deemed not to have spoken to the debate of the motion to which the question relates.

(5) The chairperson may disallow a question which he or she considers is inconsistent with good order.

(6) A Councillor may move a motion that a ruling of the chairperson under subsection (5) be disagreed with, and if such motion is carried, the chairperson must allow the question.

Division 7 – Disorder and Business

44 Disorder

(1) Where disorder arises at a meeting, the meeting may be adjourned in accordance with section 261 (Adjournment of meetings) of the Local Government Regulation 2012.

(2) On resumption of the meeting, the chairperson must move a motion, which shall be put without debate, to determine whether the meeting shall proceed.

(3) Where a motion under subsection (2) is lost, the chairperson must declare the meeting closed, and any outstanding matters must be referred to a future meeting.

45 Business of Objectionable Nature

At a meeting, if the chairperson or a Councillor considers that a matter or motion before the meeting is of an objectionable nature or outside the powers of the local government, the chairperson may declare on a point of order, that the matter not be considered further.





Division 8 – Attendance and Non-Attendance at Meetings

46 Attendance by Elected Members

(1) A local government may allow a Councillor to take part in a meeting by teleconferencing. Where the local government has approved the teleconferencing arrangement, the Councillor must be able to hear and be heard by each other person at the same time throughout the meeting.xv

(2) The circumstances in which teleconferencing may be considered are to be determined by the local government but may be along the lines of natural disaster, severe weather or other circumstances preventing a Councillor from attending the place of the meeting.

(3) Attendance is not permitted by teleconference for closed session items as the Chairperson of the meeting would be unable to physically verify that the conditions of the closed meeting are being satisfied by the person taking part in the teleconference.

(4) In considering a request for attendance at a local government meeting by teleconferencing, confidentiality and privacy matters need to be considered as this may pose a risk to the local government due to the nature of the discussions.

(5) Mobile telephones shall not be used to participate in teleconferenced meetings. (6) A Councillor may participate in all aspects of a General Council meeting and Standing

Committee meeting via teleconference (e.g. By video link, face time, landline or computer) provided a quorum is physically present at the official noticed location of the meeting, and the Councillor can be heard by all persons attending the meeting, including the public present in the notified location. It is the responsibility of the caller to be on the line in advance of the time of the meeting; calls received after the meeting has begun may not be accepted at the discretion of the Chair. Any Councillor participating in such fashion shall identify any and all persons present in the location from which the Councillor is participating.

(7) Should the chairperson attend by teleconferencing, he/she shall appoint a quorum member as temporary chair or postpone the meeting to another date. (If the latter situation is known more than forty-eight (48) hours in advance, the meeting should be postponed).

(8) A Councillor planning an extended (more than seven (7) consecutive meetings with teleconferences included) absence must receive the agreement of five (5) of the remaining Councillors in advance of the absence.

(9) A register of attendance at Council meetings by teleconference will be recorded in the minutes of the meeting.

47 Attendance of Public and Media at Meetings

(1) An area must be made available at the place where a meeting is to take place for members of the public and representatives of the media to attend the meeting and as many people as can reasonably be accommodated in the area must be permitted to attend the meeting.

(2) If the local government resolves that a meeting be closed to the public, the public and representatives of the media must be excluded from the meeting.

(3) After a meeting has commenced, members of the public and media representatives must switch all electronic/communication devices to silent.

(4) If a person fails to comply with subsection (3), the Mayor or chairperson may direct that person immediately leave the meeting room.

(5) Failure to comply with a direction under subsection (4) may be considered an act or disorder.

48 Public Participation at Meetings

(1) The chairperson may invite a member of the public to take part in the proceedings of a meeting.

(2) Except when invited to do so by the chairperson pursuant to subsection (1), a member of the public must not take or attempt to take part in the proceedings of a meeting.

(3) During debate on a motion, the chairperson may invite submissions, comments or questions from members of the public.

(4) If any submission or comment of a member of the public is irrelevant, offensive or unduly long, the chairperson may require the member of the public to cease making the submission or comment.





(5) For any matter arising from a submission or comment from a member of the public, the local government may – a. Refer the matter to a committee; or b. Deal with the matter immediately; or c. Place the matter on notice for discussion at a future meeting; or d. Note the matter and take no further action.

(6) Any person invited to address a meeting must – a. Stand, act and speak with decorum; and b. Frame any remarks in respectful and courteous language.

(7) If a person is considered by the local government, Mayor or chairperson to be unsuitably dressed, the person may be directed to immediately withdraw from the meeting.

(8) Failure to comply with a direction under subsection (7) may be considered an act of disorder.

49 Council Officers Participation at Meetings

(1) In addition to the Chief Executive Officer and minute’s secretary, meetings of the local government are attended by:

The Executive Leadership Team members of:

• Corporate Services

• Communities

• Infrastructure and Utilities

• Commercial Services and

• Governance

(2) However, if the local government resolves that a meeting be closed to the public, all Council employees must be excluded from the meeting unless the resolution closing the meeting to the public specifies to the contrary.

(3) After a meeting has commenced, all attending Council staff must switch any electronic devices to silent whilst in the meeting room.

(4) If a person fails to comply with subsection (3), the Mayor or chairperson may direct that the person immediately leave the meeting room.

Division 9 – Committees

50 Reports by Committees

(1) All committee reports must be submitted to a meeting of the local government under the signature of the Chief Executive Officer or a delegate of the Chief Executive Officer.

(2) If a report of a committee makes distinct recommendations, the local government may make a separate decision on each recommendation.

51 Attendance at Committee Meetings

(1) Any Councillor may attend a meeting of a committee and may address the committee in accordance with the procedures established by the chairperson of the committee.

(2) An area must be made available at the place where a committee meeting is to take place for members of the public and representatives of the media to attend the meeting and as many people as reasonably can be accommodated in the area must be permitted to attend the meeting.

52 Public Participation at Statutory Committee Meetings

(1) At a statutory committee meeting, a person who is not a Councillor or a member of the committee must not take part in the meeting.

(2) However, the chairperson of the committee may invite any person to address the committee upon the matter before it.

(3) Any person wishing to be heard personally or as a deputation on any matter relevant to a committee, may make an appointment with the Chief Executive Officer.

(4) Where subsection (3) applies, the committee must determine whether the matter shall be heard.





(5) A deputation or personal address must not exceed 10 minutes unless otherwise agreed by the chairperson of the committee.

(6) No more than 2 members of a deputation may address the committee except in reply to questions from members of the committee.

Division 10 – Procedure Not Provided For

53 Procedure Not Provided For

If an appropriate or adequate method of dealing with a matter is not provided for in the standing orders, the method of dealing with the matter may be determined by resolution of the local government upon a motion which may be put without notice in conformity with the standing orders.





Schedule Dictionary Section 3 Act means the Local Government Act 2009. Chief Executive Officer means the Chief Executive Officer of the local government. Committee means a committee of the local government appointed under section 264 of the Local Government Regulation 2012. Later Resolution see section 24(4). Local Government means the Councillors of the Central Highlands Regional Council. Mayoral minute see section 41(1). Original motion see section 27(4). Other motion see section 27(4). Post-election meeting see section 175 of the Act. Previous minutes see section 21(5). Previous resolution see section 30(4). Procedural motion see section 26. Quorum see section Part 2 Division 5 Section 11. Quorum of a committee see section 269(1)(2) of the Local Government Regulation 2012. Quorum of a local government see section 259(1)(2) of the Local Government Regulation 2012. Relevant motion see section 30(2). Standing committee means a committee of the local government appointed under section 264(1)(a) of the Local Government Regulation 2012.

Standing orders see parts 1 to 3 inclusive.

END NOTES

i See Section 257 (Frequency and place of meetings) of the Local Government Regulation 2012 and section 175 (Post-

election meetings) of the Local Government Act 2009). ii See Section 258 (Notice of meetings) of the Local Government Regulation 2012

iii See Section 277 (Public notice of meetings) of the Local Government Regulation 2012

iv See Section 268 (Frequency of meetings) of the Local Government Regulation 2012

v See Section 277 (Public notice of meetings) of the Local Government Regulation 2012

vi See Section 269 (Quorum) of the Local Government Regulation 2012

vii See Section 23 (3A) Standing Orders Policy

viii See Section 272 (Minutes) of the Local Government Regulation 2012

ix See “What are the rules for petitions” on Central Highlands Regional Council website for further information on rules for

submitting petitions to Council x See Section 260 (Procedure at meetings) of the Local Government Regulation 2012

xi See Section 260(d) of the Local Government Regulation 2012

xii See Section 262 (Repeal or amendment of resolutions) of the Local Government Regulation 2012

xiii See Chapter 6, Part 2, Division 6 (Conduct and Performance of Councillors) of the Local Government Act 2009

xiv See Section 261 (Adjournment of meetings) of the Local Government Regulation 2012

xv See Section 276 (Teleconferencing) of the Local Government Regulation 2012



CHIEF EXECUTIVE OFFICER

Council External Committee Representative - Blackwater International Coal Centre (BICC)

General Council Meeting

11 October 2016

MTW:SBM

EXECUTIVE SUMMARY:

The Blackwater International Coal Centre (BICC) operates as a limited non-profit organisation. Council has provided support to the BICC by way of representation on its board since its inception in 2008.

The BICC has become an iconic landmark for visitors to Central Queensland and serves as an accessible and valuable space that improves the quality of life for local residents.

This report is seeking the endorsement of Councillor Alan McIndoe as Council's representative and Councillor Megan Daniels as alternate if Councillor McIndoe is unable to attend the meetings.

RECOMMENDATION:

That Central Highlands Regional Council endorse Councillor Alan McIndoe as Council’s representative and Councillor Daniels as alternate Council representative on the Blackwater International Coal Centre Board (BICC).

INTRODUCTION

The Blackwater International Coal Centre (BICC) was formed through a vision of the former Duaringa Shire Council in 2003 which was supported and developed by major coal producers BMA Blackwater Mine and Wesfarmers Curragh Coal and was officially opened in August 2008.

The BICC operates as a limited non-profit organisation. Money for the running and maintenance is provided from admissions, sales of souvenirs, catering, room hire, cinema sales, sponsorships and donations.

The BICC is utilised to exhibit a unique view into the operations and history of Australia’s coal mining industry through an interactive museum. The BICC features conference rooms, an auditorium, a cinema, Timeless and Japanese style gardens and Café. The facility is available for hire by business, training organisations and the surrounding community and is utilised to host special cultural events.

BACKGROUND:

Council at its meeting held on 12 April 2016 considered Councillor Appointments to External and Internal Boards / Committees. However appointment of a Councillor to this board was not considered at the meeting.

Council has provided support to the BICC by way of representation on its Board from 2008. From 2012 to 2016 the former Mayor Peter Maguire was the Council representative on the BICC Board with Councillor Bell as the alternate representative.


COMMENT:

Council is seeking to once again support the BICC by providing a representative and alternate from Council for the BICC Board.

Following a discussion with the Manager of the BlCC, the Mayor has sent a letter of nomination to the Manager of Blackwater International Coal Centre on 5 October 2016, introducing Councillor McIndoe as the Council representative on the BICC Board for the current term.

Further it is considered that Councillor Megan Daniels be nominated as an alternate representative on the BICC Board for Council, should Councillor McIndoe be unable to attend meetings for any reason.


Statutory:Section 275A of the Local Government Act 2009

Policy:Not applicable

Financial: (Including whole of life costs where applicable)Not applicable

Social:Not applicable

Corporate Plan:5. Proactive, Engaged Leadership; 5.2.0 - Corporate Plan Strategy: Manage and govern to ensure transparency and responsiveness to the needs and views of our communities in decision making practices.

6. Strong Governance; 6.2.0 - Corporate Plan Strategy: Embrace professional business practices and responsible use of Council resources.


Operational:Not applicable

Strategic:Not applicable

Reputation:Not applicable

Project:Not applicable

Political:Not applicable


Environmental:Not applicable


MayorChief Executive OfficerManager, Blackwater International Coal Centre Cr McIndoe

WHOLE OF LIFE:

Not applicable

OPTIONS:

To seek nomination form another Councillor(s) to be Council's representative.

CONCLUSION:

That Council seek another nomination from Councillors as its representative on the BICC Board.

ATTACHMENTS:

Letter to BICC – Letter of Introduction of Cr Alan McIndoe

Marnie WillsExecutive Assistant (Mayor and Councillors)

Scott MasonChief Executive Officer


GENERAL BUSINESS

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CLOSED SESSION

agenda - centralhighlands.qld.gov.au · 10/11/2016 · on 5 september 2016 be endorsed”. 2016 /...

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