AGENDA ITEM

10

AGENDA STAFF REPORT

DATE: October 23, 2019

TO: Mayor and City Council

APPROVED BY: David B. Dale, City Manager ~

PREPARED BY: Karla E. Lobatos, Finance Director~·

SUBJECT: Authorize City Manager to Enter into a 5 Year Agreement with MailFinance Inc. for the Lease of Postage Machine and a Document Folder/Inserter Machine

======================================================================= Recommendation:

Recommend that the City Council authorize the City Manager to execute any and all documents necessary to enter into a contract/lease with MailFinance Inc. for a Postage Machine and a Document Folder/Inserter Machine.

Background:

The City of Calexico's current contract with Pitney Bowes has ended. The current equipment is older and lacks the technical upgrades that are not available in the current models. Both machines are used daily and wear and tear has taken its tole on the machines. The contract for the current equipment (postage and folder/inserter machines) was signed in 2014.

Discussion & Analysis:

The Finance Department requested proposals from two companies. Proposals were received from Pitney Bowes and MailFinance Inc.

Listed is the cost per proposal: 1. Pitney Bowes Total Cost for 60 Months $29,086.48

Postage Machine $261.39 per month/$15,683.40 for 60 months Folder/Inserter Machine $223.42 per month/$13,405.08 for 60 months Two contracts (one for each machine).

2. Mail Finance Inc. Total Cost for 60 Months $28,458.00 Postage Machine & Folder/Inserter Machine $474.30 per month One contract for both machines.

AGENDA ITEM

10

Fiscal Impact:

Total cost for 60 months (5 years) $28,458.00, $474.30 per month for MailFinance Inc. contract.

Coordinated with:

All Departments.

Attachment: 1. Pitney Bowes ContracVLease for Postage Machine, Send Pro P Series. 2. Pitney Bowes ContracVLease for Folder/Inserter Machine, Relay 2000 Inserting

System. 3. MailFinance Inc. ContracVLease for Postage Machine & Folder/Inserter Machine.

2

AGENDA ITEM

PITNEY BOWES

PROPOSAL

pitneybowes {~l

NASPO ValuePoint FMV Lease Agreement (Option C) Agreement Number

Your Business Information "iP"-~~-----~.=~·~· -""""__,_,,. __ ",:c;;?Ewrua>~~·-~.fil~"'""~"0"0+fil«~~='""'"""'*""'""""'_,,.,,_~,,,,,,,,™"",_~ _ _,_m;;; m;;s:a;amw,_,.,_:o_w.a,,;;;+Z>mmi

Full Legal N·ilme of lellisee I DBA Naffie of Lessee·

CllY OF CALEXICO ----

Sold-To: Addross

008 HES ER AVE, CAlEXJCO, CA, 92231-2840, US

Sold·TQ: Cont.act Name

Martha Gomez:

Blll·To: Addtess

e-08 HEBER AVE, CALEXlCO, CA. 92231-2840, US

B!fl·To: Contact Name

Sold-To: Contact Phone#

BHl-To: Contact Phone#

Softf.ro: Account#

0010169286

Blll·To: Account#

Tax lD# (FEIN/TIN)

Blll-To: E.nall

0017376563 ----,-,...,-,-~

______ m~oom_e_:i@ca!exk:o,i:1tg~o_v ___ , ___ _

S:hlp-To: Address

008 HEBER AVE,

Slllp·To: Contact Nam&

Martha Grnnez ---· .. ---PO#

Ship-To: Contact Phone#

(760) 76fl..2130 ---

Ship-To: Account#

0010169200

Yourausloess Needs _,_,_,.. __________ _,,,,, ___ """"-""'"'"""""'"""""" _ _,,_,.,,,....,..,,,..==s---""'""'""'""'"" Qty Item Business Solution Oeserlption --.. -· -1 SENO?ROPSERJES

SendPro P Series

1 mw 510 Interfaced Weighing Uni!

1 4\MJO Connectt- /SendPro P Series Meler

1 APA2 100DeptAnalytics

- ···~

1 APK2 SendPf(I P Series Sask: Lebel Pr'.nte-r Pac

--- __ ,, 1 AP'tE

SendPro P Recu!Vng Fealute

1 APKf SendPro P Shlpplng: Fe-qture ACUlss

,, ____ ,, ____ ,, _______ "·----· -----

1 APSA Connectt-145 LPM Speed

-~~·-

1 AZBA SendPro P 1000 Series

1 AZBE SendPm P Series Mono Print Module

--···~ ~·-------·---- -· ----- ··---- ·-----------.. ---·-------.. ---~-----------~ 1 M9SS

Mall$lteam lntelll!ink SS<rvices .. __

1 MSD1 10" Co/Of Touch Di!>p~ay

1 MW;}0007 SendPro P Series Drop Stacker

------- ·---·· ·------------·-- - -·------------·-------1 MIMlOOOO

Weighing PlatfOflTI ___ .,, .. -

'1'11111ii'G13l

Sa P>1rw1 !wi.~s r...,,,s fun..J;J;i.k.ro1 teJIM and c.x-,<f<tloo-s

PTJ1 Pasta! Shipping

PTJN Singh;. User Access

PTJR 50 User Access with HB1dware or Meler

PTK1 Web Browser 1n!egration

----------- ------ ----PTK3

SendPro P Series Meter lnteoratioo

SJM1 Sofl.Cusrd for SendPro P1000

Standard SlA-Equ:pment Service Agroorrmnt {for Send Pro P Ser.es)

TfiGS ReceM:ng - Standard

Your Payment Plan -------------·~--------=-----------------mi lnitlal Term: 60 morUlw Initial Payment Amount; Number of Months Moothly Amount

•• $ 2t\1,39

anred Quarterly al*

$ 784.17

{ } Tax Ex.empt Certificate Atlached ( ) fax Exempt Certificate Not Required

( ) Puretiase Pov1er® transaction fees lnciuded (X) Purchase Powe~ transaction fees extra

Your Signature Below ,,.,,....,.,.._,.._..,.., ...... .., .. _,,,. ___ _,"",..,.._,.,,,...,,....,.,.,.,.,.,. • .,.,...,.,..,.,,llllll.,."""""""'"""''"'-""

By signing belcr.v, you aoree to be bound by yoo; Slale's/Entity's/Cooperative's cor,:ract, wtikh is avallab!a at~ and Is fnccrporaltld by reference. Tho lerrns and coodiUons of lhls oon!t&Cl wr1l govern th!s tr11nsaci.loo and be blndlrig on us allerwe have completed our credit and documentation approval proccss snd hava slgned IH;;tcr.•1.

Trt.-0

Oa!a

PV!Gj' Ba,\'ElS S:gia!UM .

PriclHMu

Dale

--------------····----

)'101579131

SU Pi«lo\)' fl.owi>$ littrfll. flM additkiM{ ilmn$ il.M CQ!l<OO<irl.S

PhiUp Ward phUJp.ward@pb.rom

A!Xoonl Rep Name Emal! Address PBGFS Accep1anee

Y10t61'"l-"

S....J>;'!:MyBif11'i$ nnrn f<>ra:l~Nmwlm4 'w\lllkns

pltney bowes 1!@

NASPO ValuePolnt FMV Lease Agreement (Option C)

Full Legal Name of Lni:;s:e.O:TOBA Name of Lessee

ClTY OF CALEXICO

Sold· To: Address:

60B HEBER AVE, CALEXICO, CA. 92231~2840, us _____ ----------

Sold· To: Conta(:t Nam.&

Martha Gomez

Blll·To:Addross

Sold-To: Co~tact Phone ti

008 HEBER AVE, CAtEX!CO, CA 92ZH-2&t;O, US

BIU·To: Contact Name

Martha Gomez

Sh!p+To: Address

CALEXICO, CA,

Ship-To: Contact Name

Mrutha Gomez

PO#

Qty Item

RELAY200Q

Blll~To: Coniact Phone#

Ship-To: Contact Phone#

(760) 768·2130

Business Solution O.escription

Relay ZOOO J11ser1Jng System

Sold-To: Aceount#

0010169Wl

Biii-To: Account ft

0010169288

Sh:lp-To: Account#

0010169288

Tax IO#(l"E:IN/1JN)

BIH-To! Email

STOSlA Standard Sl..A-Equlpmenl Ser.ice Agreement (foc Relay 2000 Inserting System)

mo

In Itta! T ttftU: 60months

Number of Months

12 --··· 4• -··· ------

1JS174W,4 '1t1

Tl20 - Relay 2000 Jn:;;erfng System

Initial Payment Amount:

Monthly Amount Biiled Quartetly at~

$165.47 f' l: »T'°"1-~: ::;:_ f1: ,-t $ 463.41

$ 241,53 .,, If, s·:i 3 • 'l'I s 7, ... , ·----~-----~------------

( ) Tax Exempt Certificate Al!ached { ) Tax Exempt Certificale Net Required

( ) Purchase Power@ transaction fees fncluded (} Purchase Powu~tra11sacUon tees extra

'(ji'.11$1$7211

S,,., Pitney ~'I!~ f1!!1ll$fWl¢~lf~f":1\$1'rid ~on0dkrn$

By s!gnlng below, you agree fo be bound by your S!a!e's/Enlity's/Cooperaltve's oon:ract, which Is available al ~'t).y,pb~-t and !s Incorporated by reference. 1lH? terms and conditions of this conU-att viii! govern tl>ls transaclioo and ba blndinii on us allerwe have completed our «ed:t .end docum?n!a!lon appioval process and have signed below.

Prin.ttlame P.rintNMll'! -

~···

Sales Information ---------~---------------------------""'""""""""'mm""'-~=---• Ph!tipWru<I ph!!lp.ward@pb.com

Account Rep Name Emaif Address PBGFS Acceptance

Yl01r>T'720

s..a f'ilhey tkri>'O!S TM!1$ f« ed.:Mmi;J Wnm ;md condltlon~

I Commerce solutions, from the Craftsmen of Commerce.

~ Mailing

Inserting

Relay® 2500 Folder Inserter

pitney bowes -

Simplicity meets productivity. Eliminate the time-consuming task of folding and inserting your mail with the Relay 2500 folder inserter. Our simple user experience is designed on a tried and proven platform, enabling you to finish up to 10,000 mail pieces per month.

With superior accuracy and reliability, your team gains confidence knowing that your critical mail gets out the door on time, every time, without the inherent errors that come with manual handling.

The Relay 2500 folder inserter gives you simple, accurate, and reliable mail assembly.

& Simplicity Thoughtfully designed for any user.

, .A. Accuracy ~ Eliminate costly delays ~ due to manual errors.

Productivity Keep mail process moving with fast, uninterrupted performance

Specifications for Relay 2500

System Cyt!e speed ColorTouchscree;'I UI

Mo<11Hy capacity feede.r configuration Fo!dopUons

Integrity option'i

En\1-"'lope sealing

Accumulate before foldin9

CorZfold

Half fold

Double Fofd (Legal Paptrj

Sheet Feeder Tray(s)

( apacity pe.--tray

Paper sizes

Paper weights

Insert Feeder Tray

C.:ipadty

Media sizes

Media weights

Envelope specifications

Capacity

Envelope Sizes

f'rc~rammcblejobs

Physical specifications

Tabletop Di~ensioffi

Full Installed dim.erulons

\1/elg'nt

Accessory Physical specifications

fi ~II

*Based on 20lb/75gsm

pitney bowes a United States

Relay 2500

2,500 per hour

StrltidatcJ

Up to 10,000/month

1 sheet feeder, 1 lns.ert feeder, outer envelope feeder C, Z, Half (YJ. Doubfe OMR, 2D (C fold Only)

Standard

up to 5 sheets11

up to 10 sheets (2 groups of Sj,.

up to ~ shee:tsit

325 shnetslO !bf75g~m p-aper

Minimum: 7~ {178mmj Width x 7~ {176mm) Length Maximum: 9~ !229mm) Width x 16~ (406mm) Length

Mlnlnwm: 181b/70gsm Ma11l'Tlum: 3.21b/120gsm

300

Minimum: 5 .. {127mm) Width x 3.25~ {82rr:m) Length MaK!murn; 9~{230mmj Width)( 6" (152mw) length

Minimum: 20 lbl]5gsm{non-folded cut sheet), 16 lb/60 gs:m(folded material) Maximum: SO lb11809sm {singfi! sheet} maximum compresred thickness of .(;18~ {2mm)

up !o 100

, Minimum: 35" {8Bmm) Deep H B.5" (22.0mm)Wide M3>1!mum: 6,5" (164mm) Deep K 9.S~{242mm) \Vide

M!n!mum: 17!b l659sm) Maximum: 261b (100gsm)

20

. 2s· L M 21~ W xis~ H (711mm x s_;3mmx 63Smml

' 42" Lx21~Wx 25" H(1067mmx533mmx635mmt

139lbs/63 kg

Vertk~I Power 5ti'!cket

· fnstal!ed lef'gth: i4inches1556 mrn

Height 24 Inches /610 mm

Or op Stacker

IMtalled Length: 10.5 lr.~hes/ 267mm)

3'001 Summer Stre~t Stamford, CT O(i.926-0700

Pitni.;y Bowes, lI'.eWrj'l'oratel::90 .. oo Relay arn tradern~rks cf l>i".Afl:V ikr.'mS Ir.:. or a subsiofiary.

RECYCLE t!~~~

fl.II ol.her tradernark1 aruthe prope;tyofmelr rnspec.thle oWfllMS. © 2018 l'ltnny Sow.o> lr.c..All fi1;hts roser11<id. 1S5Ml!05311_US

MAILFINANCE, INC.

PROPOSAL

Customer organlzatlon CITY OF CALEXICO

DBA ____________ .. _

Addre&s 608 HEBER AVE

City State Zip CALEXICO jCA 19 Phone (760) 768-2135 I rax I

Vendor Company Name Mal!Flnaoce, Inc. 4 FEDERAL 10#94-200452

····-··· At!entlon Go.vemment Sales DUNS# 150030072

Address 478 Wheelers Farms Rd ---------------

T~::,~1:~ City State Zip Mllford

Phone (866) 44$-0045 I Fax -·

Ship To

Purchase Order • Lease NASPOM,lluePoint Contract#: ADSPO 16-169901

and/or State Participating Addendum {PA) #:

7-17-70·41·02 (CA)

Organization CITY OF CALEXICO ... ~-----

AUenlton Karla E Lobatos

Address 600 HEBER AVE ----- ------------· City State Zfp CALEXICO I CA I 92231-2840

Phone (760) 760-2135 1 ·im-~ffT k!oootos@calexlro.ca:g~---~ ... ~-···---···············-

FP:o-:-N~-b-;;--- P.O. Date r-- Requisitioner --------- j sn:;;;::~::::-- F.0.8. Point Terms ........ Destrnatktn

QTY Unlt I --------~escrlpUon L Unft Prlce Total -==i 60 t/,onllIB Lease Payment $474.30 $28,45$.00

leaso payment specified above for products Hsted bek:r.v Includes, as app~cable, reduced price equlpment maIDtenance to reflect first year tree, meter rental, meter resets, postal rate change$, software :tcense/wpportlsubs£rlpl:km fees, delivery, foslaUal!oo, and operatortra!n!ng.

Products ~---- ~ ----------

QTY Product ID Description

IN710SHWP10 iN700 Base wll.1~~,sealer/DT, Ink Cartridg.e, INWP10, R~.t~r & All-In-One PC •v/RMM Software ..

1 ... ~-···

1 DS64HNT2SE 2 Station Exp~rt 2 Auto Fdr + CIS Scanner+ Mu!U license and OMS.-500 Trial 1 IN710ACTIVATION lN~710 RMM Feature Activation- One Time Fee

... ~-·· -----------------1 INRMMCOMPSTAND RonMyMail Computer Stand for All-In-One PC, f..~.1.!.~_reless Ke_~board & Moose

1} Order is governed under the temls and coml!Uons of the NASP01ValuePolnt t.lasterPrk:e Agreement Contract Number AOSP016·1699Df, Entertl1ls order Jn a;::eorde:nce l\ith Ute prlces, tem;s, delivety tMthotJ, and speelflcauons ll$ted llbo....e, i'lml .acklW\'&edges fhafyou have· recel\'001 reetl, and agree to all appltc;:ibletams and eomft!ons (vetS!on D!rectGovLease-V04-1G}, v.hlch am atso avallablO" at http:/fneopostusa.coml'!.enm:JDltecfGcvl.ease-V!)4.1&.pdf.

2) Payments v.111 be sentt{I: MallFirtani:::e. ll'ie. Oept 3582 PO Box i2.1Ge2 Dallas TX 76312~882:

Authortzed by Date 3) Send all corrnspondoace fo;

MallF/nance tnc, 478 \'itWolers Farms R<t MllfGrd CT 06461 PtintName Tiil•

Ma if Finance A Neopust USA Comp-any

Se:cUon {B} Bllllng Information C\;Jnf)aflY Name Cln' OF CALEXlc.6 ______ ---- -------) OBA-- -+--------------------------}

8i!!ln9Add1e~s e_o_a_H_E~B~E_R_A_V_E _____ ~~-~~-~~~ ..... ..J CitySlataZip+4 CALEXICO CA 92231·2840

Conlact Nama Karla E Lobalos Phone {160} 7aa..2135

Coo!ael: T!!la Ffnanc'1' Director' Fax >--------+-----------~-~~~-----------~

EmaiIAddress ____ --~~-~~~£@caloxlco.ea.gov __ I PO# l

Government Product Lease Agreement y1ith Meter Rental Agreement

J Section (C) lnstallal!on lnformatton {if different from t;Wlng lnfom1allon)

Company Name CITY OF CALEXtCO

Installation Address 608 HEBER AVE

City Slate Zip+4 CALEXICO CA 92231·2840

Contact Name Karla E Lobatos Phone (760)768-2135 -----------~-.......... ~

contact TUia Finance Oltel.':tor Fax ·············-----

Ema!! Address klobatos@catex!co,ca.gov Main Post Office I PO 5-0lg<~Co<l"-1__

______ s_ec_tl~n (0) ~_r_o_d_u_"_• ____ _

Qty Mcdcl J Part Number 1N710SHWPio

OS641·1NT2SE

IN710ACT1VATION lNRMMCOMPSTAND

Oescr_IJ~-~~-~.J~-~!?-~~-~e Serlal Numb!!r, If applicable} -----·-.. ·---IN700 Basa wlMSF, Sea!erfDT, Ink Cartridge, lNWP10, Rooter & A!J-fn-Ornt PC w1RMM Software

ert2 Auto Fdr + CIS Scanner+ ?,f(Jlii Lk:ense and OMS.SOOT rial

IN·710 RMM Feahrre Activatloo ·One Time Fee RunMyMt±ll Com~-fot-Ao:Jn:ona_r_c_,_F_u_ll IM-'1-el-es_s_KC;boam & Jl.oosa

~~~~~~~~~~~~~~-

Sectkln (!::}Lease Payment Information & Schedule Seetkin (F) Postage Meter& Postage Funding Information ---------------

Taxs1atus.: Number of Monthly Payment

~Taxable M:onrhs {Plus applTcable taxes)

···--··· Drax Exempt First I "' I 8474.30

Certificate attached

Billing Frequency:

D w.,,,1h1y

!ill Quarterly

DAMuel~

Biiiing Method:

~SU!nd<1ril CuHent Lease Number.

OA"Tears · QACH (Cu Slomer to submit authori?atlon form)

~-··-

----------...... ---·--Meter Model IN710AI Machine Model IN710SHWP10

Postage Funding Mel.hod:

~Bl!IMe 0PrepaybyCheek

Poofaga Funding Acrounl:

~ Poe Dws 0 ACH Debil(Submitcustomerauthorlza\!onform} WJ New LJ Existing

D 0-"MS D CPU Qnctude aulhorilatlon r&m} Existing Account Number:

Agency Code Sub Agency Code

_____ s_e_iv_lco Products {Chock all that apply}

W1 Online Poslal Ralea !MeferlM App (SP10)

~ Onflne Poslal Expense Manager iMeter™ App (SP201NeoS1ats)

0 Online E,.SeMces iMeterm App (SP30)

NeoSh!p PLUS {EP70PlUS}

0 NeoShlp lnslall &-User Golde (EP70GUIOES}

~ RunMyMa!! D 3G14G Cell Service-

~ Ma!nteoance ~ Stam!aro

WJ Installation/Training

D Sofhvare Support for pie.'t'llse (1100-ctoUd} solul.IQOs

SecUon {GJ Approval

Existing C\ls!omers who currenUy ~und lhe Posl~e acrount by ACH Dabll will no! be convertod ID NeoFuodsrrota!Funds unless loltlaled hera ___ •

This document consists cf a Government Product Lease ('lease~)v .. i.th Ml¥1F!nance Inc.; and a Postage Meter Ren!al Agreement fRen1al Agreement"). Maintenance Agreement, and an Online Services and Sofuvata Agreement \'/.1.h Neopost USA Inc.; ;,md a NeoFunds/TotnJFunds Account Agreement with Mall.(oom F:nance, Inc. Yoot stgnature eooslitutes an offer lo enter fnto the Lease and, U app!tcab!e, lhe other agreements, and aclmcr.-.1edges that yoo have reoofV-0d, read, and agrea l:o a'.i appf:cablo terms ;,md cooditloos (version Govemmoo!wEquipment·Lease-Terrns..\JSPS.D!rect-v4-16}, which are also ava!!able nt hUps:JAwN1.neopostcomfl.errr.sl~ovemment-equlprnent­lease-tenns-usps-<firect-v4-18.pdf, and that you ara eu1horized (o s!QJl lht) agre<."'fllents oo behalf Of the custornet ldenlJ11ed above, The appllcab!a i;igreements vlill become binding on the companles k!anlITTed above on!}' after an tlU[horized Individual accepts yo<Jrcffer by signlng baktn, orwtwn lhe equipment rs shipped to you.

H ..... SEE PURCHASE OROER .,. .. .,. Authorized Signature

MailF!nanc& Inc., 478 Wheelers Farms Rd, Mllford CT 06461

Print Name and Tille Date Accep!ed

Form L51188e·°'1116 Tent\$ Revision R-04-16 {PF)

""

!!

lJ

Prepared for:

Proposal date:

Valid until:

Submitted by:

Submitted to:

~ ~

c·: ~~'.'> fJl~·'"·'i\ "ltrc~1f) t:1

City of Calexico

October 14th, 2019

October :~nst, 2019

. Travis Douroux

Major Account Executive (949) 237. 2911

t.douroux@neo12ost.coQJ

Karla Lobatos

Sandy Fonseca

~J l\IEC>PO

I Project Team

SALES TEAM

Travis Douroux Major Account Executive Neopost West District (949) 237·2911 tclouroux@neopost.com

Brian Ingraham Worknow and Solutions Specialist Neopost West District (909) 395-6669 b.i11_qr9]Jan1@n\iopost.com

Michelle Wong Sales Enablement Manager Neopost West District (760) 218-0495 111.wonqCcilneopost.com

SERVICE TEAM

Kevin Mullally SeIVice Manager Neopost West District kllli!111Il!Y@ru!Q£.Q§t.co111

Samantha Garcia Se!Vice Manager Neopost West District ~swrcia@neoQost.com

This document contalns<:onfidentlal and proprietary information of Noopost USA. Any copying, dl!>sem!nalion, di:>tributlon orvs:e oftris document is strktfy prol"ibitedvJithout the expressed v,Titten prforconsent of Noopo"St t;sA. C>,J

N1:0Pos·r.

Discovery Summary

'''"''] '>'~---""' >/<."::C'->

E:::;;l ,~··

Key Findings

City of Calexico currently utilizes a Pitney Bowes Connect+ 1000 mailing system and 01425 inserter.

Equipment is primarily used for mailing business licenses.

Issues Reported With current Solution Include:

• Inserter frequently jams and the jams are difficult to dear due to limited access to the paper trail inside of the equipment.

• Switching accounts on the mailing system is slow and causes delays.

Limited postage reporting that is only accessible at the mailing system.

Pitney Bowes' service department takes several days to complete needed repairs to equipment

Relevant Opportunities

Neopost's reliable and user-friendly DS-64i Folder-Inserter will allow the City of calexico to process their business licenses quickly and easily, with processing speeds up to 2,000 nlled envelopes per hour.

The DS-64i's clamshell design provides operators with single-lift access across the entire paper path and makes it easy to reach into any area of the machine to retrieve materials if the occasional stoppage is encountered.

Neopost's IN-700 or IN-710 mailing system will allow quick switching of accounts, minimizing delays while preparing mail pieces.

NeoStats Enhanced will enable the City of Calexico to conveniently monitor all postage meter mailing activity and statistics through an online customer portal.

Utilizing e~Validate, the City of Calexico will be able to proactively prevent costly returned mall, and maintain the accuracy of their database.

Thls documer.t contains. ccnftdent!al and proprietary information ofNco~t USA Any copying, dlsse1n1natlon, distribot!oo or use of this docun1ent is strictly prohibited \'Ji!hout the expressed written p:;cr ccnsl'lnt of Nooprut USA fAl

NEOPos·r

I Financial Considerations (Option A/B Side By Side)

IN-710 Mailing System with lOlb scale

• 20· Touch Screen Control Panel

NeoStats Enhanced Postage Reporting

DS-641 Folder-Inserter

• $4'74.30 per month for 60·month lease

• Pricing Includes:

• Freight, delivery & instollat/on

• Meter rental

• Equipment maintenance

IN-700 Malling System with lO!b scale

NeoStats Enhanced Postage Reporting

• DS-64i Folder-Inserter

• $473.02 per month for 60-month lease

• Pricing Includes:

• Freight, delivery & installation

• Meter rental

• Equipment maintenance

• User-friendly and reliable folder inserter with easy access to entire paper path and processing speeds up to 2,000 filled envelopes per hour.

• Both mailing systems enable quick switching of accounts, minimizing delays while preparing mail.

• Conveniently monitor all postage meter mailing activity &statistics through online customer portal.

• Proactlvely prevent costly returned mail and maintain database accuracy withe-Validate.

This docurnent conlafns confidential and pfop!letaiy information of NC'Cpost USA Any copying, dissemlnat!on, distI!bution or us& of this document ls strictly prohibited v.~thout the expressed wrltlBn prior consent of Neopost US.A..

Solution Overview

• A 20" touchscreen interface centralizes all mail center operations into a single workstation

• Rate Wizard guides users in choosing the right mail class and optional special services

• Automatic feeding of postcards, letters or large envelopes without sorting by mail piece size

• Dependable envelope sealing th.at secures the contents of your mail pieces

n Quiet inkjet printing with convenient low-ink alerts sent automatically via email

• Extern.al scale auto-adjusts the postage amount for extra-thick envelopes or boxed packages

• Integrated postage label dlspenser"for easy processing of bulky letters and large envelopes

• Reach productivity levels as high as 140 metered letters per minute

" Safeguard your stored postage with PIN code access for each of your operators

• Track pieces processed and postage used for 70 or more accounts/departments

• LAN or wireless connection to refill postage instantly and update postal rates automatically

• Download artwork to print onto your mail pieces -use our free library or create your own

• Uploads postage usage data to your MyNeopost online account for quick and easy analysis

• Download the postage you need now and pay later using NeoFunds~ bill-for-postage service

- --- ---• '" ... ,,. •• · 11,I •I • I• : I I.~ ~I •I • , .. 41o tfll•l•f" • t• t •1••1• I .. " t

- - - -- - - --

I ' '} ~ ~ - · - · ~ - · • :_: · ~: _ :· - ,~·~•'

lhis d ocument contains confidential a nd proprieta ry information of Neopost USA. Any copying. dissemination, distribution or use of this document is strictly prohibited Without the expressed writte n prior consent of Neopost USA. ~~J

NEOPOST.

Solution Overview

o Intuitive user Interface that includes a color touchscreen and time-saving shortcut keys

• Quiet inkjet printing with convenient low-ink alerts sent automatically via email

11 Rate Wizard guides users in choosing the right mail class and optlonal special services

" Adjustment-free automatic feeding of postcards, letters or large envelopes up to 5/8" thick

a Dependable envelope sealing that secures the contents of your mail pieces

o Weigh platform auto-adjusts the postage amount for extra-thick envelopes or boxed packages

" Integrated postage label dispenser for easy processing of bulky letters and large envelopes

• Reach productivity levels as high as 140 metered letters per minute

0 Safeguard your stored postage with PIN code access for each of your operators

• Track pieces processed and postage used for 70 or more accounts/departments

lAN or wireless connection to refill postage Instantly and update postal rates automatically

n Download artwork to print onto your mail pieces -use our free library or create your own

• Uploads postage usage data to your MyNeopost onllne account for quick and easy analysis

0 Download the postage you need now and pay later using NeoFunds© blll-for-postage service

---------------• 1-••· t•'1J1• ...... :"" t ·······~. p. • I •. I ......... ,. I

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~-~~-

This document contains confidentia l and proprietary information of Neopost USA. Any copying, dissemination. distribution or use of this document is s trictly prohibited vlithout the expressed written prior consent of Neopost USA.

NEOPOST

Solution Overview

• 7' color touchscreen control panel with graph!cal user guidance and wizard-based programming

• Up ta 2 multi-format FlexFeeders that can transport full-size sheets as well as short inserts

° FlexFeed trays hold a 325-sheet stack and can be linked far non-stop cascade feeding

0 Additional insert feeders are available with loading capacities of SO or 325 reply envelopes

• Automatically senses and sets paper length, envelope size and compatible fold type

D Tri-folds or single-folds letter-size documents and double-folds legal-size sheets

° Collate and fold up ta 8 pages together for Insertion into a #10 or 6" x 9.s· envelope

• Mechanical double document control ensures envelope contents are correct for every recipient

• Quick processing speeds up to 2,000 filled envelopes per hour (2,500 w/productivity pack}

0 Store up ta 50 user-programmed jobs and instant ly recall any of them at the push of a button

0 Using manual feed made, just walk up and drop in a document set to get a ready-to-mail envelope

0 Tip-ta-tip envelope sealing that can be turned on and off for any job

u Connects ta your network via LAN or W1 Fl to enable remote diagnostics and remote assistance

• CIS scanner can read OMR, OCR, 1D and 20 codes printed horiz.ontally or vertically on the document

• t I ff 4 • .. • ·•• 4 • • I I I• I• - ·I 1 f 1 • • I .': • • • 111 I I I.

-- - - --

~ . . ' ; :· ~~ . , --; ' ·. ·, : . ,.. . . ; .. - .. .

This document contains confidential and proprieta ry lnfo1mation of Neopost USA-Any copying, dissemination. distribution or use of this document is strictly prohibited without the expressed written prior consent of Neopost USA-

~Jow it ~Vor!rn

" Your postage meter coll.ec ts mailing .activity data as you process mail including:

- Operator, date, account/department, # pieces, mail class/service, weight. postage$

" Mailing data from your meter is automatica lly uploaded to your online c ustomer portal

" Simply log in from you'r web browser to:·

- View activity history & statistics for the last 2 years

- Create & customize easy-to-read graphical reports

- Share reports in friendly formats like spreadsheets

a 30 re ports available in- tre nd or detail formats

a Standard and user-defined time periods

o Combination reports (e.g. de partmental spending and volume by m a il class}

. --- --~

llfF.tr-rt• !

·I® I I

Dashboard

AccountVfc-w l i

- - ,~ ... ,,c. I tu:!!:J.:C: ..... I

I ··~~ ). .... ~ ~· ·_~_··-- . .... , ...... .. -~~~~ .1

Activity by Account

-----1 Tot.t M.al1in9S)'>lomA<1M1y !

~Rll.n• v .. a~-...~ .

ll.l.."'IW:1 .i:.,.,•

Total Activity

---. MallCfu:sY1r.'/ :

. •••

e -,,e,....t,,.~U:>O V.00:

f-r.C_U'll;_t...:...,. ..,.:-!

Activity by Mail Class

-- -' . o, et· 0 1 o, e 1' = .

- - - --- - -

Neopost at a Glance

Neopost solutions enable companies to expertly send and receive digital documents, physical mail and packages, helping them to better connect with their customers.

Billion dollars in sales

Customers worldwide

Countries where Neopost solutions

are distributed

Employees in 32 countries

Sales from North America

I Our Expertise

Digit;;i! Solutions Neopost technology manages data quality and enhances documents to optimize print-to-mail and digital delivery workflow.

Mailing Solutions Every year, Neopost equipment addresses, fills and meters billions of mail pieces for hundreds of thousands of U.S. companies.

Shippin9 Solutions

U.S. locations

Neopost systems empower businesses to control rising shipping costs and streamline the handling of inbound packages ..

IJ Business Impact

Neopost delivers measurable process improvements to advance your key business objectives, including:

Customer Engagement Improve acquisition, satisfaction and retention

Risi< Mitigation

Enhance security and regulation compliance

~ """""V Revenue Growth !JI..,./ Increase sales, market L p '"" share and profit

Expense Control

Maximize productivity and reduce costs

C>~,I l\J EOPOST.