AFRICAN DEVELOPMENT BANK

REPUBLIC OF SUDAN

PROPOSAL FOR AN EMERGENCY RELIEF ASSISTANCE GRANT OF USD 1,000,000.00

TO KHARTOUM STATE FOR SCHOOLS AFFECTED BY FLOODS

June 2010

TABLE OF CONTENTS

Pages

List of Tables, Annexes, Acronyms and Abbreviations, Executive Summary

i – iii

1. INTRODUCTION AND RATIONALE 1 2. OVERVIEW OF EMERGENCY ASSISTANCE OPERATION 1 2.1 Scale of Disaster 1 2.2 Reactions by National and International Community 2 3. BANK’S EMERGENCY ASSISTANCE 2 3.1 Objectives 2 3.2 Description of Operation 3 3.3 Institutional Arrangements 3 3.4 Cost and Financing 3 3.5 Procurement of Goods and Services 4 3.6 Disbursement 4 3.7 Implementation Schedule 4 3.8 Reporting, Supervision and Auditing 5 4. CONCLUSION AND RECOMMENDATIONS 5 4.1 Conclusion 5 4.2 Recommendations 5 4.3 Conditions 5

i

LIST OF TABLES AND ANNEXES

TABLES Table 2.1 : Breakdown of Schools affected in Khartoum State by locality Table 3.1 : Cost of Emergency Assistance Table 4.1 : Provisional Implementation Schedule

ANNEXES

Annex I : Request by the Government of Sudan Annex II : Map of Sudan showing vulnerability of country to rains and floods Annex III : Capacity of Executing Agency-Indicators of Operations Completed Annex III-A : Scope of Projects Previously Executed by Executing Agency Annex IV : Verification of Experience and Capacity of Executing Agency Annex V : Summary of Contracts to be Procured and Rehabilitation Work Annex VI : Proposed Procurement Arrangements (Contracts through NCB) Annex VII : Photo of the Soil Sample found in Khartoum State

ACCRONYMS AND ABBREVIATIONS ADB : African Development Bank ADF : African Development Fund GONU : Government of National Unity IDPs : Internally Displaced Persons KS : Khartoum State MoE : Ministry of Education MoFNE : Ministry of Finance and National Economy OCHA : Office for the Coordination of Humanitarian Affairs SRF : Special Relief Fund TLA : Tripartite Letter of Agreement UNICEF : United Nations Children’s Fund UNMIS : United Nations Mission in Sudan WHO : World Health Organization

ii

RESULT BASED LOGICAL FRAMWORK

Hierarchy of objectives Expected Results REACH (Target

population) Performance Indicators

Objectives and Time Frame

Assumptions/Risk

Sector Goal: Contribute to Government’s efforts to alleviate the suffering of the population affected by floods

Long-Term Output Improvement of overall living conditions of the population affected by the floods

The population affected area of Khartoum State

Restoration of pre-flood school conditions

Facilities in all affected schools brought to acceptable levels and in full operation by 3 Qtr 2010

No delay in disbursement, mobilization of construction teams and speedy implementation

Objective of Operation: Respond to the urgent and immediate needs of flood victims, especially school children in poor parts of the state

Medium-Term Outcome: Reduction of the risk of low school attendance rate and availability of materials

Flood victims, notably school children

Level of school enrolment

Enrolment rate maintained at current levels (90%) marked by possible increase in intake as a result of the rehabilitated school facilities

Effective coordination between Ministry, Municipal agencies and civil service organizations

Contributions and activities: (i) Procure and mobilize

logistical resources; (ii) Restore school

facilities and infrastructure, incl. sanitation

Short-term Outcome: Continuity of structured academic calendar and the basic educational system

Children from multiple area schools

(i) Number of schools benefitting from a replacement of academic materials and general supplies (e.g. Labs) (ii) Number of schools rehabilitated and operational before next rainy season

(i) 50 school classrooms completely rehabilitated with academic supplies ready for school year (ii) 20 school classrooms reconditioned

No delays in procurement activities

iii

EXECUTIVE SUMMARY 1. Introduction. Khartoum State, composed of the capital, Khartoum, and the surrounding areas, lies within the arid climatic range. The most significant climatic variables are rainfall and the length of the dry season. Khartoum has a three-month rainy season (July-September). The soil is characterized by high calcium carbonate content, low permeability capacity and more than 45 per cent clay content in the topsoil. As a result, these soils are unable to absorb high and sudden volumes of water and floods leading to disastrous consequences on the environment. The torrential rains in the last week of August 2009 therefore caused severe material damages to basic infrastructure (schools, houses, hospitals, roads, and water and sanitation). 2. Purpose of the Grant. The purpose of the grant is to contribute US$ 1 million as emergency assistance to flood victims only in Khartoum State through the Special Relief Fund (SRF). This sum represents about 30% of the financial needs expressed by the Government. 3. Project Objectives. The main objective of the proposed emergency humanitarian assistance is to meet the urgent and immediate needs to the Khartoum State flood victims, especially school children. 4. Brief Description of the Emergency Humanitarian Assistance. The AfDB emergency humanitarian assistance will cover rapid emergency response components which ultimately will halt interruptions in the school calendar, avoid incidence of school drop-outs and maintain consistent school enrolment levels include activities, namely: (i) mobilization of logistical resources; and (ii) rehabilitation of school infrastructure and facilities (fortification of structural stability of facilities to help reduce need for future emergency relief efforts). 5. Amount of the Emergency Humanitarian Assistance. The total estimated amount of emergency to be granted to the Government is US$ 1 million. 6. Source of Financing. The emergency humanitarian assistance will be financed from the Special Relief Fund (SRF). 7. Implementation of the Emergency Humanitarian Assistance. The operation will be implemented by the Khartoum State (KS), Ministry of Education (MoE), Engineering Department and Ministry of Finance and National Economy (MoFNE). The MoE in connection with other public sector affiliates and private contractors possess the technical, organizational capacity and logistical experience to carry out the operation and manage the Bank’s emergency assistance resources to meet established conditions. 8. Conclusion and Recommendations. It is recommended that the Government of Sudan be awarded a grant not exceeding one (1) million US dollar. The emergency situation persists and co-exists with a range of health effects. This request is to implement sustained improvements to the situation. The request is also in accordance with the Bank’s new emergency assistance policy guidelines and procedures. Request meets emergency humanitarian assistance against natural disasters such as floods and it will be used to mobilize implementation support and resources, rehabilitate affected infrastructures, improve conditions, restore standards to previous levels, facilitate the children’s access to and continuance of the academic calendar in basic education, and improve the basic hygiene and sanitation coverage in the affected schools.

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1. INTRODUCTION AND RATIONALE 1.1 During the last week of August 2009, Khartoum State witnessed torrential rains averaging a record amount of rainfall within a few days between 42 – 71 mm of rain, heaviest rains seen in the State since 1988 according to the Sudan Metrological Survey. This caused severe damage to a large number of houses and basic infrastructure services with partial or total damage to schools in several areas in Khartoum State: Jebel Aulia, El Haj Yousif, Soba, Um Bada, Jaborana, West Ombdurman and Abu Seaad. In all areas, this left large lakes of stagnant water, flooded latrines and contaminated wells. Destruction in water systems and sewage led to high vulnerability of poorest segments of population to malaria, gastric and respiratory infections. The initial assessment report affected almost 2,400 households. Against this background, the African Development bank (AfDB) was approached by the Government of Sudan for emergency humanitarian assistance in the letter, dated 14 September 2009 (see Annex I). This is also the first request from the Government of Sudan for 2009. 1.2 A number of reasons delayed the immediate submission of the government’s request for assistance to the AfDB. To better devise a rehabilitation plan that ensures structural stability to the infrastructure and reduce the need for future emergency relief, detailed post-disaster assessments needed to be carried out with coordination from development partners. As with the case of the Comoros, the UNICEF which was initially slated to implement the rehabilitation refused to waive a 33% implementation fee late in the year and the Government turned to the AfDB for an Emergency Relief Assistance (ERA) after substantial delays. Once contacted, the Bank’s field office in Sudan (SDFO) immediately conducted a tour of the school facilities and confirmed the urgent need for rehabilitation as these schools are currently not functional. SDFO further recommended immediate action by the AfDB as further interruptions in the academic calendar could lead to high drop-outs and jeopardize opportunities afforded by basic education provided by these affected schools. 1.3 The Bank’s assistance will therefore help rehabilitate schools and as well restore and improve sanitary conditions and control outbreak of diseases on school campuses and subsequently to their homes. 1.4 The Government’s request is deemed acceptable since it meets the eligibility criteria of the banks emergency policy Guidelines and Procedures for Humanitarian Relief Assistance (ADB/BD/WP/2008/211.Rev.1/ADF/BD/WP/2008/173.rev.1), approved on 14 January 2009 by the Board of Directors. The aid proposed for the Government of National Unity (GoNU) meets the established guidelines and relates to emergency operations for natural disasters caused by the torrential rains that led to flooding. 2. OVERVIEW OF THE EMERGENCY ASSISTANCE OPERATION 2.1 Scale of Disaster 2.1.1 The torrential rains affected many parts of Sudan (see Annex II), especially Khartoum State which has a large concentration of people and infrastructure. Most of the damage centered in the poorest localities especially areas where there are large Internally Displaced Persons (IDPs) camps and housing and living conditions are at the base minimum. The heavy rains paralyzed the city, uprooting 50,000 people and killing 20 people. Entire communities were left without shelter especially in informal settlements. With poor drainage and submerged pit latrines, there was high risk of outbreak of water borne diseases from stagnant water, overflowing gutters and clogged shoddy sewerage lines.

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2.1.2 In the education sector, about 20,000 school children through the State were affected with closure of all schools due to destruction of infrastructure. About 66 schools were partially affected and 10 were severely damaged. The table below (Tab 2.1) illustrates the number of affected schools and extent of damage by locality. Annex 4 provides: (a) further details on the impact of the disaster, and (b) the scope of rehabilitation work and multiple repairs which has become inevitable.

Table 2.1 Schools affected in Khartoum State by locality

No. of affected schools Partially affected infrastructure at schools Locality Partially affected

Totally damaged

Classrooms Offices Fences Latrines

1. Khartoum 15 4 10 2 4 5 2. Jebel Aulia 9 2 8 4 4 13 3. Eastern Nile 11 3 11 2 5 7 4. Bahri 6 1 7 2 4 3 5. Umdurman 12 - 16 3 10 2 6. Um Bada 6 - 17 2 3 5 7. Karari 7 - 11 1 4 4

Total 66 10 80 16 35 40Source: Ministry of Education-Khartoum State, Development Section 2.1.3 The emergency needs of the population fall into two major categories: (i) school supplies and materials re-acquisition; and (ii) school infrastructure restoration and facility repairs, including sanitation. The entire costs of the affected schools are estimated at about US$ 3.5 million. Khartoum State, with assistance from Federal Government, has already undertaken, along with assistance from national NGOs, several actions related to providing shelter, mobile health clinics, water safety and environmental sanitation and food aid. Assistance to other parts of the country has been addressed by State Government but with less impact due to small size of infrastructure. 2.2 Reactions by the National and International Community

Following the damage assessment by the Government along with joint assessment carried out by international organizations in Khartoum (OCHA, UNMIS, WHO, UNICEF), WHO identified needs related to water safety and assessed the feasibility of supplying water treatment and safety support assistance such as delivery of water pumps, sterilization tablets and chlorination of water towers as well as actions for mother and child health care – for the affected students and their households. The UNICEF in collaboration with local NGOs provided assistance on the ground in assessing the extent of damages and helped develop interim activities to be carried out with a view to restore school materials and facilities. Dissemination of key social awareness messages on avoiding water-borne diseases, better hygiene and sanitation practices in the midst of the disaster as well as immediate awareness training of teachers and emergency situation personnel were also undertaken. 3. BANK’S EMERGENCY OPERATION 3.1. Objectives

The main objective of the proposed humanitarian assistance is to provide a response to the urgent and immediate needs of victims in Khartoum State. Specifically, it will entail facilitating the return to normalcy of school infrastructure especially of children aged below 12 (primary schools and below) and providing for health and safety of school children in poorest segments of the community.

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3.2 Description of the Operation

The objective of the emergency assistance is to cover two main activities: (i) school supplies and materials re-acquisition; and (ii) school infrastructure restoration and facility repairs, including sanitation. The specific schools to be supported will clearly need to be determined based on the scale of damage and further deterioration that has occurred to date. The Bank’s assistance will supplement the support provided by Federal and State Governments and development partners. In view of the specific nature of the humanitarian assistance, it was agreed with the Government that the implementation would be entrusted to Khartoum State, Ministry of Education (MoE’s), Engineering Department. 3.3 Institutional Arrangements

In accordance with the Bank’s emergency assistance guidelines and following a proposal by the Government, the Engineering Department, Khartoum State, MoE will be the Executing Agency. The Engineering Department has the requisite capacity in terms of human resources (a staff of 11 with 150 years cumulative implementation experience) composed of Building Engineers, an Architect, Project Finance Specialists, and Environmental Specialists and has executed a minimum of 14 projects in the past years some of which involved emergency responses and routine maintenance after various types of disasters. The current Project Manager (PM) of the ongoing Institutional Capacity Building Project will provide advice. The PM is familiar with the AfDB procurement rules and regulations, auditing and reporting requirements. Thus Khartoum State, Ministry of Education will manage the Bank’s contribution based on a Tripartite Letter of Agreement (TLA) with the MoFNE and the Bank (AfDB). 3.4 Cost and Financing 3.4.1 According to estimates by the Sudanese Government, the long-term rehabilitation of all the affected schools will cost about USD 3.5 million. The amount requested from the AfDB represents about 30% of the total funds. The State and Federal Governments are making efforts to mobilize local and international resources to bring the situation under control. The exact level of financial contributions or pledges made by the development partners/NGOs to the Government is not yet assessed. However, with support from these agencies, certain types of preventative rehabilitation work to school buildings, campus facilities, property and grounds were completed to save structures from total collapse and further deterioration. 3.4.2 Bank Group contribution to the operation excluding taxes and customs duty is USD 1,000,000. The source of financing proposed for the operation is the Special Relief Fund (SRF). The detailed cost of Bank financing is given below.

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Table 3.1 Breakdown of the Cost of Emergency Assistance – Khartoum State

Description Number Estimated Cost in US$ % of total 1. Rehabilitation of fences 7 210,000 21.0%2. Rehabilitation of offices/roofing/walls etc 7 35,000 3.5%3. Construction of classrooms structures etc 50 283,000 28.3%4. Rehabilitation of latrines at schools 7 46,000 4.6%5. Restoration and Leveling of school grounds/debris removal/environmental clean

7 105,000 10.5%

6. Reacquisition of Teaching materials 100,000 10%7. Hiring of Individual Consultant 50,000 5%8. Operational Costs (estimated) 80,000 8%9. General materials management logistics cost 91,000 9.1%

TOTAL 1,000,000 100% Others: Furniture refurbishment, grounds leveling, water restoration and other correlated services/identified/breakdowns Source: Estimates from Khartoum State, Urban Planning Centre 3.5 Procurement of Goods and Services

All procurement of goods, works, and related services, and acquisition of consulting services financed by ADF funds will be in accordance with the Bank’s Rules and Procedures for the Procurement of Goods and Works and Rules and Procedures for the Use of Consultants, using the relevant Bank Standard Bidding Documents. Due to the scope of work, and the urgency of the situation, the Ministry of Education (MoE) has planned the issue of a fast track RFP and review between 3 to 4 through Shopping and National Competitive Bidding (NCB) tenders. (See Annexes.V & VI) 3.6 Disbursement

In view of the urgent nature of the operation and the procurement characteristics, it is recommended that the entire grant be disbursed in one tranche and by direct payment to Khartoum State, MoE which will have to open a separate special account. Ministry of Education will provide the account number into which the Bank’s contribution will BE paid as soon as the Government submits the disbursement request for the operation. 3.7 Implementation Schedule

For emergency operations, the Bank usually recommends a short implementation period not exceeding 6 months. However, given that a significant portion of the funds will be used for civil works, the implementation period will need to be extended. Consequently after approval by the Board, the key implementation stages as well as indicative deadlines should be as follows:

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Table 4.1 Provisional Implementation Schedule

Activity Responsible Entity Target Deadline Approval of Grant AfDB 15 June 2010 Signing of TLA Ministry of Education/ Khartoum State (KS),

MoFNE 25 June 2010

Presentation of disbursement request

Ministry of Education, KS 15 August 2010

Implementation of activities Ministry of Education/Khartoum State 25 August through 30 January 2011

Submission of audit report Ministry of Education/KS, MoFNE 29 February 2011 3.8 Reporting, Supervision and Auditing

In view of the nature of operation and the presence of a field office in Khartoum, no specific supervision mission has been included. The project will be supervised from Sudan Field Office (SDFO). The Ministry of Education will have to submit project phase reports, periodic progress reports, mid-term review reports, project financial management through audits -- as well as final project completion report once all the activities have been completed. 4. CONCLUSION AND RECOMMENDATIONS 4.1 Conclusion

The torrential rains in the last week of August, the heaviest rains witnessed in Khartoum State for the past 15 years, caused widespread flooding and destruction of schools, houses and public facilities, directly affecting 2,400 households in various localities of Khartoum State, but mainly in the poorest sections of the State. It affected 20,000 school children. Given the scale of the disaster and its consequences, the Government requested assistance from its development partners as well as those of donor organizations such as the Bank. The proposed assistance is in line with the Bank’s guidelines and procedures for emergency relief assistance. 4.2 Recommendations

It is recommended that the Bank award the Government of Sudan through Khartoum State, Ministry of Education a grant not exceeding USD 1,000,000 sourced from the Special Relief Fund (SRF) to finance (i) school supplies and materials re-acquisition and (ii) school infrastructure restoration and facility repairs, including sanitation, as indicated in table 3.1 here above. 4.3 Conditions 4.3.1 The grant will be subject to the following conditions: Conditions precedent to Disbursement:

(i) The Beneficiary shall provide evidence in form and substance satisfactory to the Fund of having opened a special account with a bank in the territory of the Beneficiary into which proceeds of the Grant will be paid; and

(ii) The Beneficiary shall furnish the Bank with a detailed plan as to how activities to be

financed from the proceeds of the Grant will be implemented.

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Annex I

Official Request by the Government

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Annex II Areas vulnerable to flooding and torrential rains in Sudan

The areas, which are frequently affected by drought and floods, are:

• Western Sudan (Kordofan and Darfur States) (drought and localized floods). • Areas located along the Blue Nile River and the main Nile River which include the Northern state, Naher El

Neil state, Khartoum and Gezira states (floods). • Eastern parts which include Kassala state and Red Sea state (drought and River El Gash floods).1

1 Vulnerability of Khartoum city to climate change by: Dr. Sumaya Ahmed Zakieldeen, Sudan University of Khartoum, Institute of Environmental Studies

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Annex III Capacity of Executing Agency -- Khartoum State Ministry of Education – Engineering Dept

Assessment Matrix of Implementing Institution INDICATORS 1 INDICATORS OF OPERATIONS

COMPLETED SINCE INCEPTION

1.1 Number of Emergency Operations

Experience: Strong experience in routine post-disaster maintenance and repair operations

Completed numerous of rehabilitation and routine maintenance projects after emergencies over the years. The agency has recently completed rehabilitation of 6 classrooms, offices and laboratories costing 9,500,000 SDG. (approx $6 million) The agency is currently completing three (3) additional school library buildings and laboratory facilities costing $700,000

1.2 Number of Operations Completed

Experience: New construction of new structures Environmental clean-up of debris Water facilities restoration etc

Several Operations Covering the Entire Country: 10 in the past 2 years; -Secondary schools in Khartoum, Karay, Omdurman, Ombadah, Bahry, Sharg Alneel, Geb al Awila -Primary schools (Tonga and Fashodah) in Upper Nile State, South Sudan -Secondary school in Alsalam

4 Current Projects: -Secondary school for girls at Om dirawa and Kheir -Maintenance and rehabilitation of variety of schools structures -15 new secondary schools currently under construction

2 TECHNICAL CAPACITY 2.1 Human Resources

See Annex IV for more Information

Implementing Agency has the requisite staff and capacity to execute project. Experience includes the following combinations:

- General Project Management - Site Civil, Construction and Electrical Engineers (5) - Building Standards and Environmental Inspection staff (1) - Financial Management and Procurement staff - Other Technical Assistant/Architectural Design works

2.2 Logistical Capacity While Implementing Agency does not maintain a full fleet of

building construction materials, all necessary logistical support will be sourced from the combination of Ministry of Public Planning and supplied by private Contractors who will be procured through NCB processes to expedite the project.

2.3 Number of Project Reports A total of 3 reports issued: Project Phase, Progress and Completion

reports are issued for all projects 2.4 Number of Audit Reports Prepared Projects in Sudan are required to provide: internal audits, financial

management reports, end of year project audit certificates by the General Office of Accounting to the Ministry of Finance.

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Annex III –A

Scope of Projects Previously Executed by the Department of Engineering Of the Ministry of Education (Khartoum) State

Locality Name Project Estimated Cost of the

project ( SDG) Remarks

Jebel Aulia 12 schools 475000 Comprehensive property and structural maintenance and rehabilitation covering: planning, roofing, plumbing, water restoration, electrical works, grounds and sanitary management, etc

Umdurman 12 schools 600000 Same with variations Bahri 7 schools 350000 Same with variations and other special needs Eastern Nile 10schools 400000 Same with variations and other special needs UM Bada 7 schools 375000 Same with variations Karari 13 schools 395000 Same with variations Khartoum 11 schools 500000 Same with variations Total Cost SDG 3,095, 000

Other Current Projects in 2009 Projects Executed None Emergency (New constructions) 6 schools (class rooms + classes Offices + laboratory) Total cost = 9,500,000 SDG Under Constructions 3 schools+Library + laboratory facilities) Total Cost = 700,000 SDG Source: Officials of the Department of Engineering – Ministry of Education

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Annex IV

Verification of Capacity of Executing Agency Khartoum State – Ministry of Education Engineering Department

No Name Classification/Positions Qualifications Years of

Experience 1 Mortada

Mahgoob Hassan General Manager BSc. Civil Engineering

MSc. Construction Technology University of Khartoum

21 years

2 Gafar Taha Hamad Al Neel

Executive Manager Project Manager Khartoum Region

BSc. Civil Engineering MSc. Construction Technology University of Khartoum

10 years

3 ALTag Elfail Abd Allah Site Engineer Karray Region

BSc Architecture University of Khartoum

17 years

4 Amir Abdallah Mohamed Site Engineer Gabal Awlia region Omdurman region

BSc. Civil Engineering/Quantity Survey University of Khartoum

11 years

5 Hiba Osman Mohamed Site Engineer Omdurman region

BSc. Civil Engineering MSc. Construction Management

9 years

6 Mohamed Ahmed El Khalifa

Site Engineer Sharg El-Neel Province

BSc. Civil Engineering/Quality and Standards University of Khartoum

10 years

7 Moawia Taha Site Engineer Diploma – Civil Engineering University of Khartoum

15 years

8 Heyodop Al Farki Mohamed

Building Inspector Diploma – Building Inspection University of Khartoum

23 years

9 Halima Hassan Soliman Finance/Administration Manager

BSc. Accounting/Financial Mgt University of Khartoum

15 years

10 Adam Ishag Fadol Financial Editor/Reporting

BSc. Accounting/Project Reports University of Khartoum

12 years

11 Ali Osman Al Hassan Site Management/Reporter

BSc. Accounting University of Khartoum

8 years

Compiled by Officials at the Ministry of Education – Department of Engineering

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Annex V Summary of Contracts to be Procured, Rehabilitation Work and Extent/Scope of Negative Effects No. of Localities Affected

No. of Schools Affected

No. of School Children Affected

Type of Contracts expected to be awarded through National Competitive Bidding/Shopping & Procurement Methods

Estimated Cost of Activity

7 76 20,000 RFPs and National Competitive Bidding/Tenders for:

• Rehabilitation of 35 Fences • Rehabilitation of 16 Offices • Rehabilitation of 80 Classrooms • Restoration of School 40 Latrines • Leveling and paving of school Compounds

and Grounds • Reacquisition of Teaching and

Supplemental Materials • Restoration of Water and Electrical

systems • Reacquisition of Classroom Furniture,

Supplies and Books, and essential school Facilities

USD $1 million Actual Break Down of Aggregate $$ figures not readily available due to continued assessments

No. Localities Totally Damaged

No. of Schools Totally Damaged

Approx No. of Children Affected

Extent of Damage and Scope of Negative Effects to the Khartoum State School System

4 10 Approx 5000 • Closure of schools to-date due to destruction of school infrastructure

• Fences protecting children from road networks and highways broken down

• Outbreak of water borne diseases due to poor drainage and submerged pit latrines

• Stagnant water in classrooms • School facilities, equipments and supplies

damaged • Books and teaching materials destroyed • Local government burdened with provision of

additional social services to affected population and communities

Source: Details gathered from information provided by the Ministry of Education-Khartoum State, Development Section Notes Submission of this project went through a delay due to the following reasons:

(a) The difficulty by the Ministry officials to gather adequate and accurate information speedily due to the severe nature of the disaster

(b) The departure of the CPO to take up a new post in Tanzania. The absence of the CPO delayed the coordination work and processes between SDFO and the Ministry of Finance.

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Annex VI

Proposed Procurement Arrangements (List of Contracts through NCB/Shopping) (Re: SRC Comment #9)

Project Categories In US Dollars (‘000) Others Total Cost Activity NCB

Est Amounts $$ Shopping

Est Value $$ Estimated #

of Contractors

Estimated Value $$

1 1.1 1.2 1.3 1.4 1.5

Civil Works Rehabilitation of fences Rehabilitation of offices/roofing/walls Classrooms structures renovation Rehabilitation of latrines at schools Restoration and Leveling of school grounds/debris removal/environmental clean

210,000

283,000

105,000

35,000

46,000

2

4 2

210,000

35,000 283,000 46,000 105,000

2 2.1

Goods Reacquisition of Teaching materials

100,000 2 100,000

3 3.1 3.2

Services (Hiring of Individual Consultants) Operational Costs (estimated) Materials management and logistics

2

2 2

50,000

80,000 91,000

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Annex VII Photo of the Soil Sample found in Khartoum State

AFRICAN DEVELOPMENT BANK

BOARD OF DIRECTORS

Resolution N° B/SD/2010/13

Adopted by the Board on a lapse-of-time basis on 17 June 2010

Grant to the Republic of Sudan from the Special Relief Fund to finance part of the cost of the Emergency Assistance to Mitigate the Impacts of Floods on Schools in Khartoum State

THE BOARD OF DIRECTORS, HAVING REGARD to Articles 1, 2, 8, 12, 13, 14, and 32 of the Agreement Establishing the AfricanDevelopment Bank (the "Bank"), the Revised Policy Guidelines and Procedures for Emergency ReliefAssistance (the "Guidelines"), the General Regulations (the "Regulations") of the Special Relief Fund ("SRF"), as amended, and the Grant Proposal contained in Document ADB/BD/WP/2010/96/Approval (the "Proposal"); CONSIDERING the human suffering and material damage to basic infrastructures in the Republic of Sudan as a result of the floods that have affected the country; HAVING NOTED that besides the consolidated appeals to the international community from theUnited Nations Mission in Sudan (UNMIS) for humanitarian assistance to the populations affected by the floods, the Bank received a request for assistance from the Republic of Sudan dated 14th

September 2009; DECIDES as follows: 1. To award to the Republic of Sudan, from the resources of the SRF, a grant (the "Grant") not

exceeding One Million United States Dollars (USD 1,000,000) to finance part of the cost of the Emergency Assistance to mitigate the impact of floods on schools in Khartoum State;

2. To authorize the President of the Bank to conclude a Letter of Agreement between the Bank and

the Republic of Sudan on the terms and conditions specified in the Guidelines, the Regulationsand the Proposal;

3. That the resources of the Grant will be disbursed to the Ministry of Education of Khartoum

State, as the Executing Agency; 4. To authorise the disbursement of the Grant in one (1) instalment upon submission of evidence

to the Bank of: (i) the opening of a bank account to receive the proceeds of the Grant and (ii)the submission of an implementation plan for the activities to be financed from the proceeds ofthe Grant;

5. The President may cancel the Grant, if the Letter of Agreement is not signed within ninety (90)

days from the date of approval of this Resolution; and 6. This Resolution shall become effective on the date above-mentioned.