africa centre of excellence in dryland agriculture...ngren to provide acces to relevant literature...

Africa Centre of Excellence in

Dryland Agriculture

[ACE 016]

Implementation Plan

2014 – 2018 (Revised January, 2016)

Implementation Plan

2

TableofContentsAbbreviations ............................................................................................................................. 3

1. BRIEF NARRATIVE SUMMARY .......................................................................................... 4

2. OVERVIEW OF PLANNED OUTPUTS, ACTIVITIES AND COST FOR FIRST YEAR ........ 6

3. TIMING OF PLANNED ACTIVITIES FOR ENTIRE PROJECT PERIOD (Gantt chart) .... 16

4. IMPLEMENTATION ARRANGEMENTS ............................................................................ 20

4.1 Guiding rules and regulations ...................................................................................... 20

4.2 Governance structures ................................................................................................. 20

4.3 Incentive structures ...................................................................................................... 23

4.4 Roles and responsibilities ............................................................................................ 23

4.5 Environment safeguards .............................................................................................. 24

5. PERFORMANCE MONITORING ........................................................................................ 27

6. DETAILED BUDGET .......................................................................................................... 35

7. DETAILED ACTIVITY SHEETS (one for each activity) ................................................... 36

Annexe 1: Procurement Plan .................................................................................................. 69

Annexe 2: Potential Benefits of ACE to Internal and External Stakeholders ..................... 69

Annexe 3 ................................................................................................................................... 69

Implementation Plan

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Abbreviations

AAU Association of African Universities

ACE Africa Centre of Excellence

ACTU Anticorruption Transparency Unit

ARCN Agricultural Research Council of Nigeria

BUK Bayero University, Kano

CDA Centre for Dryland Agriculture

CL Centre Leader

DCL Deputy Centre Leader

ICPC Independent Corrupt Practices Commission

ICRISAT International Crops Research Institute for the Semi‐Arid Tropics

ICT Information and Communication Technology

ILRI International Livestock Research Institute

KNARDA Kano State Agricultural and Rural Development Authority

ROPPA Network of Farmers' and Agricultural Producers' Organizations of West Africa SERVICOM Service Compact with All Nigerians UK United Kingdom WCA West and Central Africa

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1. BRIEFNARRATIVESUMMARY

More than 40% of the earth surface and over 2 billion people reside in dryland areas. In Africa, about 43% of land is estimated to fall within the drylands, where approximately 325 million people reside. Drylands are among the World’s most fragile ecosystems, characterized by high evapotranspiration, low rainfall, high vulnerability to the negative impacts of climate change, low crop yields, high levels of poverty, and conflicts in the use of natural resources. The rate of population increase in the drylands of West and Central Africa (WCA) is very high, resulting in more pressure and further degradation of the fragile agro-ecosystem. There is a multi-dimensional linkage between policy and institutional failures, land degradation, poverty, rapid population growth and poor agricultural production in drylands. Degradation in drylands leads to poor agricultural yield, food insecurity and poverty. Poor rural people in dry areas, in their quest for food and other livelihood needs, expand cultivation into forest, hillsides and other fragile areas that are easily degraded. This leads to recursive relationship between poverty and natural resource degradation. The principal constraints to the livelihoods of people in the WCA region are very closely related to those that affect agricultural productivity, given that about 70 – 85% of the people in the region derive their livelihoods directly or indirectly from agriculture. These contraints can be grouped into four: constraints to sustainable intensification of farming systems; constraints to sustainable management of natural resources in the face of changing climate; constraints to accessibility & efficiency of markets; and policy constraints. In order to respond to the needs of the WCA dryland region through relevant high level human capacity development and demand-driven research, Bayero University, Kano (BUK) established the Centre for Dryland Agriculture (CDA) in 2012 with the support of MacArthur Foundation. The existing framework of the CDA is now being consolidated into true regional centre of excellence in dryland agriculture through the World Bank Africa Centre of Excellence project. Through the activities of the CDA Bayero University aims to strongly link education and research with the development needs of the region, thus contributing to food security, improved livelihood, and reduction in poverty and conflicts. The main objective of the CDA is to specialize as a regional Centre of excellence in dryland agriculture delivering quality training and applied research in response to the needs of the WCA dryland region. The CDA will rest on the tripod of training, research and outreach activities. Postgraduate trainings in conventional academic Departments are often limited in scope, and do not match labor market demand and development requirements of the region. The training components of the Centre will be targeted at producing high level manpower that will work in various agricultural research and development organizations, colleges of agriculture and other higher institutions to address the problems and realize available opportunities. The research activities of the centre will be interdisciplinary focusing climate change and the dryland cropping and animal production environment aimed understanding complexities of the interaction and developing technological options for climate-smart agriculture and sustainable use of dryland natural resource. The thematic research areas of the centre and their interrelationship are depicted in chart 1. Students will be required to spend at least one month period in relevant industry/institution during which they will identify real issues around which their research proposals will be developed. By the end of the fourth year of the project the Centre would have enrolled at least 43 PhD and 220 MSc students and trained 1,074 students in short courses of more than 40 hours. At least 30% of these numbers will be regional students. To ensure gender equity, at least 30% of all students will be female. All MSc and PGD students will undertake at least one month internship in relevant industry/institution. All relevant teaching and research facilities will be procured, installed and made functional by the second year to provide students and faculty with opportunity to carry out cutting-edge research and publish in reputable Journals. To facilitate strong collaborations with educational, research and development bodies as well as the private sector partners across the region, specific memoranda of agreements will be signed between CDA and specific partners towards the implementation of the project activities. The CDA has already signed broad memoranda of understanding with the University of Maradi, University of Nairobi, University of Alexandria, and Galilee International Management Institute.

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In order to specialize as a Centre of Excellence, the CDA will concentrate on post graduate trainings and research only in four thematic areas of Dryland Crops and Cropping Systems, Dryland Range and Livestock Management, Climate Change and Natural Resources Management and Drylands Livelihood and Natural Resources Economics. The Centre will not provide Bachelor degree training. Some of the new and special aspects in the ACE include the internship in relevant industry/institution by students and faculty of the Centre; and the bringing together of a critical mass of high level material and human resources from across the region for effective teaching, learning and research. The proposal has addressed gender inclusiveness and equity by ensuring that at least 30% of all student intakes must be female. To ensure social inclusion the ACE shall uphold equal opportunity policy by identifying special learner types (e.g. students with disabilities, deprived or pregnant students) and make specific provision as well as personalised study plans where possible. As part of the strategy to attract regional students and faculty, the Centre will ensure that its curricula are relevant and attractive to students in the region. Publicity will be given to the programmes of the Centre through adverts in newspapers and websites of regional institutions the CDA is collaborating with. Specific number of fellowships will be reserved for regional students, especially in the first two years. Language support will be provided for students from francophone countries. The centre will make arrangement to secure accommodation for regional students within the University campus to ensure that they settle smoothly. The management of BUK has also promised to build an international students’ hostel from its own funds to accommodate ACE students from the region. To ensure sustainability of the Centre, funds generating activities will be vigorously pursued through: proposals to donors for research grants; tuition fees; and charges for specialized laboratory services amongst others. It is envisaged that at least $ 1,200,000 will be generated externally within the four years of the project. The figure is realistic considering that the Centre has already generated more than $ 1,000,000 within the last two years. These external streams of revenue are essential for the continuity of ACE activities after the expiration of the World Bank funding tenure. The ACE has sizeable pool PhD-level faculty from the participating departments capable of containing its varied responsibilities without compromising corporate management and individual staff efficiencies.

2. OVERVIEWOFPLANNEDOUTPUTS,ACTIVITIESANDCOSTFORFIRSTYEAR

Table1:Overviewoffirstprojectyear(thistableiscloselylinkedtosection7,aseachactivityrowhereintable1willrequireaseparateactivitysheetinsection7)Activity

No. Sub-

Component Activities Objective Justification Output Estimated Budget ($) Year 2016

Total ACE Partners Responsibl

e Office

r Jan

ua

ry

Fe

bru

ary

Ma

rch

Ap

ril

Ma

y

Jun

e

Ju

ly

Au

gu

st

Se

pte

mb

er

Oc

tob

et

No

ve

mb

er

Dec

em

ber

Procurement of XYZ

To acquire and install xyz

This is necessary to

establish ……….

the output of this

activity is …..

1.1 Strengthened capacity to provide relevant quality

trainings in key areas of Dryland

agriculture

Engage Natural Resources

Institute (NRI), University of Greenwich to conduct an

assessment of the existing dryland programmes

To review and carry out gap assessment of existing

ACE programmes

This necessary in order to provide peer evaluation and

possible certification of

existing programmes

Existing gaps in current

programmes

documented

$30,000.00 $30,000.00 CL

1.2 Workshop involving local and regional

partners/stakeholders to define new/revised

curricula for MSc, and PhD

programmes; and to identify

training areas for short courses

To review current ACE curricula and get input

from various stakeholders for possible improvement

To ensure that trainings

provided by ACE are

relevant to regional needs

Revised/new needs‐based

curricula

$25,000.00 $5,000.00 $20,000.00 DCL

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1.3 Upgrade of four classrooms with modern teaching and learning

facilities including back‐up power

solutions

To renovate four ACE

lecture rooms and equip them with teaching

facilities and power back‐

up

To provide conducive

teaching and learning

environment

Renovated and

equiped lecture rooms

$50,000.00 $50,000.00 Procurement Officer

1.4 Renovate and upgrade

International students hostels with relevant furnishing and power back up

Renovate and furnish a block

consisting of 48 rooms for

use by regional students

To provide serene

accommodation for effective learning

Renovated and

furnished regional students hostel.


1.5 Subscription to NgREN

To provide acces to relevant

literature to ACE and partners

Acess to current and relevant information is indispensable in teaching and research

ACE and partners get access to pay per

view articles

$225,000.00 $225,000.00 DCL

1.6 Construction of a mast with radio

links and uninterrupted power supply equipment to facilitate

unhindered access to the

internet through the University MTN bandwidth subscription for the activities of

ACE

To improve internet

access at the ACE

Acess to current and relevant information is indispensable in teaching and research

Improved internet access by staff and students

$20,000.00 $20,000.00 Procurement Officer & ICT Officer

1.7 Provision of video conferencing facility in the Seminar room

To procure and install video

conferencing facilities

To provide possibility for virtual learning through video conferencing and webnars.

Installed and

functional video

conferencing facility

$15,000.00 $15,000.00 DCL, Procurement Officer

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1.8 MSc and PhD fellowships (including

research costs) to regional

candidates

To provide fellowships to

regional students

This is necessary at this stage in order to encourage

enrolment of regional students

Regional students enrolled into ACE

programmes

$240,000.00 $240,000.00 DCL

1.9 Mount specialized language courses for francophone

students

To provide English language training to francophone students

This will enable the students improve their

English language skills

Regional students taught english language

$20,000.00 $20,000.00 DCL, CT

1.10 Exchange of staff through short stay, sabbatical and visiting lectureship

To have highly skilled manpower involved in training of students in

ACE programmes

Specialized skills and

competencies exist in ACE and

partner institutions that can be tapped to the benefit

of all stakeholders through staff exchange and

visiting lectureship

Staff exchage between ACE and partners

$140,000.00 $40,000.00 $100,000.00 DCL, CT, CO

1.11 Procure a 30‐seater training

bus

To procure a 30‐seater bus

To enable easy movement of students and staff during

study visits and excursions

A 30‐seater bus


1.12 Organize joint short courses to address specific capacity needs of ACE, partners, industry and

other stakeholders

To organize short corses of not less

than 40 hours

Such courses will address specific skill

needs and build capacities of ACE and partners

Short courses

conducted

$187,250.00 $87,250.00 $100,000.00 DCL, CT, CO

Implementation Plan

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1.13

Conduct regional survey to assess the training and research needs of

the sector

To understand the training and research needs of

institutions and industry

This is will provide basis for designing the ACE’s

programmes to address

relevant needs of stakeholders

Regional training and

research needs

documented

Funds for this activity will be

sourced outside the ACE project

funds

2.1 Strengthened capacity for research

excellence in dryland

agriculture related fields

Implementation of research

related trainings for ACE academic and technical staff

To organize trainings for academic and technical staff

on new research

equipments and

techniques provided by the ACE

There is often a gap between the research facilities

available and the skills to use such facilities, and this need to be adressed

through hands‐on trainings

Trainings conducted

and capacities

of academic

and technical staff to used new equipments enhanced

$30,000.00 $30,000.00 DCL, CT,CR

2.2 Selection and engagement of post‐doctoral

fellows

To engage 4 postdoctoral fellows to be involved in research in the thematic research

areas of the ACE

Working with post‐doctoral felows from the

region will enhance regional

collaboration in research and

training

Post‐doctoral fellows engaged

$144,000.00 $144,000.00 DCL, CR

2.3 Furnishing of a specialized Tissue‐

Culture Laboratory (BUK has constructed and provided to

CDA a new laboratory

building for this purpose)

To furnish a tissue culture laboratory

Required for research and

teaching on the fast

propagation of dryland species

Tissue culture

laboratory furnished

$100,000.00 $100,000.00 Procurement Officer, CR

Implementation Plan

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2.4 Equiping of a specialized Tissue‐

Culture Laboratory (BUK has constructed and provided to

CDA a new laboratory

building for this purpose)

To equip a tissue culture laboratory

Required for research and

teaching on the fast

propagation of dryland species

Tissue culture

laboratory equiped and being utilized


2.5 Development of proposals and protocols and implementation of research

programmes in the thematic

research areas of the ACE (research driven by post doc

fellows)

To carry out research

activites that adress revant

issues affecting dryland

agriculture in the region

Research is needed to address identified

problems that impact

Agriculture in region

Research conducted and results published in high impact journals

$150,000.00 $100,000.00 $50,000.00 DCL, CR, CT

2.6 Upgrade of research farm, including a 5ha drip irrigation

facility

To upgrade and equip

research farm

Required for research and teaching

Research farm

upgraded

$220,000.00 $220,000.00 DCL, CR,

Procurement Officer

2.7 Procurement and installation of 3 screen houses

To procure and install 2 Russell and one tunel

screenhouses


Screenhouses procured

and installed


2.8 Furnishing of PG Research

Laboratories

To furnish molecular biology

laboratory


Furnished laboratory


2.9 Furnishing of a specialized

Instrumentation Laboratory

Furnish central

instrumentation laboratory




2.10 Furnishing of

Remote sensing & GIS laboratory

Furnish GIS and emote sensing

laboratory




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2.11 Equiping of a specialized

Instrumentation Laboratory

Equip centarl instrumentation laboratory


Laboratory equiped

and utilized


2.12 Equiping of

Remote Sensing & GIS laboratory

Equip remote sensing and

GIS laboratory


Laboratory equiped

and utilized


3.1 Improved relevance, regionality

and stakeholder participation

in ACE training and research

programmes

Conduct a regional

workshop to discuss ACE

programmes/activities with

industry/sector partners

To conduct a workshop to

engage stakeholders

on the relevance of

ACE programmes to them

Exchange of information and feedback from

various stakeholders is important in order to make

ACE programmes relevant

Stakeholder workshop conducted

$50,000.00 $20,000.00 $30,000.00 CL, CO

3.2 Identify and facilitate students

and staff internship in

industries, public and private

sectors, as well as development organizations.

Students and ACE staff do internship of atleast 1 month in relevant

sector/industry

Such internships will

provide students and staff of Ace

with insight into the relevant

sector/industry problems that need to be tackled and opportunities that need be harnessed;

Internships in relevant sector/indu

stry

$120,000.00 $40,000.00 $80,000.00 DCL, CT

3.3 ACE and identified parners/stakeholders engaged in

exchange of staff and students, short visits, lectures by captains of industries

Students and staff carry out academic

visits/exchanges

Such visits and exchanges are required to improve

collaboration with various

stakeholders in the region

Academic visits/excha

nges carried out

$40,000.00 $20,000.00 $20,000.00 DCL

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3.4 Sharing and exchange of information

between ACE and partners,

including library resources

To share and exchange

informationa nd library resources

with partners

Exchange of information and

library resources will strengthen the collaboration between the ACE partners

Information and library

resources exchanged

$10,000.00 $2,000.00 $8,000.00 CO, CT

4.1 Strengthened education

and research governance

and administrative capacity

Provide trainings to key project staff on various

aspects of projects

management

To provide ACE project staff with training on project

management and use of Microsoft Project

Skills in project management are required in order to run the ACE project

more effectively

Training conducted

$50,000.00 $25,000.00 $25,000.00 DCL, CO

4.2 Hold regular meetings of ACE teams, technical committee, and advisory board

To hold regular

meetings of ACE team, technical committee and ACE Advisory Board

Important for smooth

management of the project

Meetings held with documented minutes

$25,000.00 $25,000.00 CL

4.3 Preparation of end of the year procurement, financial and external audit

report.

To prepare end of year procurement, finacial and audit reports

The reports are important

yardsticks for measurig the governance of the project

Reports produced

$15,000.00 $15,000.00 M&E Officer

4.4 Organise and facilitate regular partner meetings and workshops including annual planning meeting.

To hold regular

meetings of project partners



Meetings held with documented minutes

$40,000.00 $10,000.00 $30,000.00 DCL, CO

4.5 General administration and coordination

To administer and

coordinate the activities of the project



Various reports

$150,000.00 $150,000.00 Admin Officer

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Total $3,254,850.00 $2,761,850.00 $493,000.00

Table2:Overviewdistributionamongpartners(thistableisabreakdownofthepartnerbudgetintable1,sothelastcolumnhereintable2mustmatchthesecondlastcolumnintable1)

Code Result/Activity/Task

BudgetEstimate(US)

NationalPartners RegionalPartners InternationalPartners

TOTAL

IAR KUST BUCOA KNARDA IER MARADI NAIROBI ICRISAT IITA GIMI NRI

Outcome 1 Result 1.1 Strengthening Africa Centres of Excellence

Activity 1.1 Engage Natural Resources Institute (NR), University of Greenwich to conduct an assessment of the existing dryland programmes

30,000 30,000.00

Activity 1.2 Workshop involving local and regional partners/stakeholders to define new/revised curricula for MSc, and PhD programmes; and to identify training areas for short courses

1,000 1,000 1,0000 1,000 3,000 3,000 3,000 2,000 2,000 3,000 20,000.00

Activity 1.10 Exchange of staff through short stay, sabbatical and visiting lectureship

5,000 5,000 5,000 15,000 15,000 15,000 20,000 20,000 100,000.00

Activity 1.12 Organize joint short courses to address specific capacity needs of ACE, partners,

5,000 5,000 10,000 15,000 5,000 10,000 25,000 25,000 100,000.00

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BudgetEstimate(US)


TOTAL


industry and other stakeholders

Outcome 2 Result 2.1: Strengthened capacity for research excellence in dryland agriculture related fields

Activity 2.5 Development of proposals and protocols and implementation of research programmes in the thematic research areas of the ACE (research driven by post doc fellows)

10,000 10,000 10,000 10,000 10,000 50,000.00

Outcome 3 Result 3.1 Improved relevance, regionality and stakeholder participation in ACE training and research programmes

Activity 3.1 Conduct a regional workshop to discuss ACE programmes/activities with industry/sector partners

2,500 2,500 2,500 2,500 5,000 5,000 5,000 2,500 2,500 30,000.00

Activity 3.2 Identify and facilitate students and staff internship in industries, public and private sectors, as well as development organizations.

10,000 10,000 10,000 10,000 10,000 10,000 10,000 80,000.00

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BudgetEstimate(US)


TOTAL


Activity 3.3 ACE and identified partners/stakeholders engaged in exchange of staff and students, short visits, lectures by captains of industries

5,000 5,000 10,000 20,000.00

Activity 3.4 Sharing and exchange of information between ACE and partners, including library resources

2,000 2,000 1,000 1,000 1,000 1,000 8,000.00

Outcome 4 Result 4.1 Strengthened education and research governance and administrative capacity

Activity 4.1 Provide trainings to key project staff on various aspects of projects management

25,000 25,000.00

Activity 4.4 Organise and facilitate regular partner meetings and workshops including annual planning meeting.

3,000 3,000 3,000 3,000 4,000 3,000 4,000 2,000 2,000 30, 000.00

Total 38,500 38,500 37,500 47,500 53,000 67,000 27,000 61,500 61,500 25,000 36,000 493,000.00

3. TIMINGOFPLANNEDACTIVITIESFORENTIREPROJECTPERIOD(Ganttchart)Table3:Workplanfortheproject

Outcomes/Results/Activities Year 1 Year 2 Year 3 Year 4

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

Outcome 1: Strengthened capacity to provide relevant quality trainings in key areas of dryland agriculture

Result 1.1: New needs‐based curricula in key aspects of dryland agriculture developed

Activity 1.1.1: Conduct training needs assessment of relevant stakeholders in the West and central African sub‐region

Activity 1.1.2: Gap assessment by internationally recognised body or team and self assessment of existing dryland PG programmes

Activity 1.1.3: Workshop involving local and regional partners/stakeholders to define new/revised curricula for MSc, and PhD programmes; and to identify training areas for short courses

Result 1.2: Increased enrolment of national and regional students into ACE programmes

Activity 1.2.1: Announcement of programmes and commencing intake of students into short courses and new/revised PG programmes

Activity 1.2.2: Engagement of relevant competent faculty from national, regional and international partners on sabbatical, visiting lectureship, and lectures via video links

Activity 1.2.3: Mount short English Language courses to support students for regional‐Francophone partners

Result 1.3: Lecture rooms upgraded, and international Students hostel created.

Activity 1.3.1: Upgrade of four classrooms with modern teaching and learning facilities including back‐up power solutions

Activity 1.3.2: Upgrade of hostels to studio rooms with relevant furnishing and power back up for international students

Implementation Plan

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Result 1.4: Expanded access to indexed electronic journal databases, video conferencing facility and other learning and research facilities provided.

Activity 1.4.1: Provision of pay‐per‐view access to other relevant none‐open access databases in addition to the existing University subscriptions

X

Activity 1.4.2: Construction of a mast with radio links and uninterrupted power supply equipment to facilitate unhindered access to the to internet through the University MTN bandwidth subscription for the activities of ACE

Activity 1.4.3: Provision of video conferencing facility in the Seminar room

Activity 1.4.4: Construction and furnishing of a building complex to house instrumentation laboratory, library, and seminar room

Result 1.5: Competence of ACE and partner faculty to support postgraduate training in dryland agriculture enhanced through short training courses/postgraduate training in identified areas of skill gap.

Activity 1.5.1: Identification of staff training and skill needs

Activity 1.5.2: Enrolment of ACE/partner staff in at least 5 different short courses (locally and internationally) in areas of need based on Activity 1.5.1

Outcome 2: Strengthened capacity for research excellence in dryland agriculture related fields

Result 2.1: Improved research capacity of staff of ACE and partner institutions in the field of dryland agriculture

Activity 2.1.1: Implementation of research related trainings for academic and technical staff

Activity 2.1.2: Selection and engagement of PhD and post doctoral fellows among staff of ACE and partner institutions

Activity 2.1.3: Furnishing of Tissue‐Culture & Molecular Biology and Microbiology & Plant Pathology Laboratories

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Activity 2.1.4: Development of proposals and protocols and implementation of joint research programmes with partner institutions

Result 2.2: ACE research facilities upgraded and functional

Activity 2.2.1: Renovation and furnishing of laboratories

Activity 2.2.2: upgrade of research farm, including a 5ha drip irrigation facility

Activity 2.2.3: Procurement and installation of screen houses

Outcome 3: Improved relevance, regionality and stakeholder participation in ACE programmes

Result 3.1: Relevant human capacity and research needs of public and private institutions, industry and development organizations understood and documented

Activity 3.1.1: Conduct diagnostic survey on regional needs assessment

Activity 3.1.2. Conduct a regional workshop to discuss/validate results of the needs assessment

Result 3.2: Robust outreach programmes to address relevant skill needs of the WCA dryland region developed.

Activity 3.2.1: Identify and facilitate students and staff internship inindustries, public and private sectors, as well as development organizations.

Activity 3.2.2: Establish and activate collaboration network with identified partners

Outcome 4: Strengthened research and education governance and administrative capacity of ACE to provide coordinating role for dryland agricultural development in WCA

Result 4.1: Competent ACE project management team constituted and operationalized adopting international best practices

Activity 4.1.1: Appointment of key ACE team members and other key personnel

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Activity 4.1.2: Development of ACE project implementation plans and project operations manuals

Activity 4.1.3: Provide trainings to key project staff on various aspects of projects management

Activity 4.1.4: Constitution of ACE technical Committee and Advisory Boards

Activity 4.1.5: Hold regular meetings of ACE Technical committee and Advisory board

Activity 4.1.6: Preparation of end of the year procurement, financial and external audit report.

Result 4.2: Relevant educational, research and development bodies in the WCA region involved in the activities of ACE

4.2.1: identify relevant partners and sign partnership agreements based on their specific competencies

Activity 4.2.2: Organise and facilitate regular partner meetings and workshops including annual planning meeting

Activity 4.2.3: Regularly update website information on ACE programmes, activities and management (including minutes of project meetings, financial reports)

Result 4.3: Strengthen internal working, reporting and accountability systems

4.3.1 Organise and conduct training for key Project administrative, M&E and financial management personnel

4.3.2 Project administration and coordination

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4. IMPLEMENTATIONARRANGEMENTS

4.1 Guidingrulesandregulations

Activities of the Centre will be conducted in a transparent manner at all times. The Centre will publish budgets, financial reports and other project related documents on the project’s website. The Centre will put in place an independent complaint handling mechanism where complaints will be made and responded to with a good recording system to show the related details including the time the complaint was reported and the time the response was made. The University also has several mechanisms for dealing with risk management and anticorruption. They include:

a. SERVICOM Unit, which receives complaints from end-users on University service delivery and reports to the Federal Government.

b. Anticorruption transparency unit (ACTU), which is chaired by the Deputy Vice-Chancellor (Administration) and reports to the Independent Corrupt Practices Commission (ICPC) of the Federal Government of Nigeria.

c. Existing statutory structures of the University, including the Internal Audit Unit, Budget monitoring Committee, and the University Council Standing Disciplinary Committee.

The ACE has the assurances of BUK management that the project team has a free hand in the running the Centre without any undue interference and unnecessary bureaucracies. It is sometimes possible to have delays in some procurement processes of some works and services. As part of the strategy to mitigate such delays, the Project Team will identify the detail of each requirement so that related work packages are known. These work packages identified are to be given to potential contractors to bid for. The project team will find it easier to properly supervise and assess the performance of the work being done and immediately know if the time target is being achieved or not. It is only strong, willing and competent suppliers are allowed to handle each of the work packages. The tendering process should ensure only such suppliers emerge. Complex projects, like the building and equipping of laboratory, will be broken down to easily manageable units that will facilitate easy and smooth execution. In this case, physical structure may be one package, office and laboratory furnishing may be another while equipping/installation is another package. There may not be one contractor with the required competences to handle all the packages at the same time. If these are to be handled individually it then becomes easier for control and better coordination by the project team.

4.2 Governancestructures

(Briefly describeACE governance structures bothwithin the host university and among the partnerinstitutions,atfaculty/centrelevelanduniversity/institutionlevel)

To achieve excellence in governance and administration the leadership and implementation team of the ACE must be transparent, accountable, responsive and promote the rule of law. The day to day running CDA will be done by the ACE project team comprising of the Centre Leader (CL), a Deputy Centre Leader (DCL), Programme Coordinators, ICT officer, Procurement Officer, Financial Management Officer, Project Accountant, and Monitoring and Evaluation officer.

Key tasks of the ACE project team include implementing activities of the project and preparing annual work plans based on the project objectives. The work plan will be reviewed on an annual basis. A summary of these tasks include:

(i) Implementing activities towards strengthening the quality of education through enhanced teaching capacity to modern standards within the focus areas of the CDA.

Implementation Plan

21

(ii) Serving as a hub for a network of partner institutions within Nigeria and the sub-region. A detailed partnership agreement between the CDA and each partner institution will specify the nature of the partnership between the two institutions. The CDA and the partner institution/network will agree to an annual implementation plan to be implemented by the partners. Funds for capacity building in partner institutions will be held and managed by the CDA, who will be responsible for all fiduciary and M&E matters related to the use of these partnership funds.

(iii) The Bayero University will be responsible for CDA’s fiduciary and safeguards functions. This includes undertaking procurement, maintaining Project financial accounts according to Project requirements and implementing the ACEs Project’s monitoring and evaluation plan as well as the Environmental Management Plan.

The ACE also has an Advisory Board of experts in various aspects of dryland agriculture and a Technical Committee. The governing structure of the ACE and the roles of the various key actors are provided in chart 2 and Table 4, respectively.

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22

Chart 2: Organogram of the Africa Centre of Excellence in Dryland AgriculturAdvisory Board

E. A. Oloffin (Chair, representing VC), J. M. Jibrin (Secretary, CL), M. Mortimore (UK), Ramadjita Tabo (ICRISAT, WCA), D. Kone (Cote d'Ivoire), M. D. Magaji (ARCN), A. A. Yakasai (BUK), E. U.

Essiet (BUK), A. I. Tanko (BUK), M. H. Bichi (BUK), J. A. Falola (BUK), Dean of Faculty of Agriculture (BUK), Representative of ROPPA (to be appointed)

Technical Committee Centre Leader (Chair), Deputy Centre Leader, Dean of BUK Faculty of

Agriculture, Heads of the various BUK Academic Departments contributing to the ACE programmes, Programme Coordinators, as well as

representatives from the Kano Offices of KNARDA, ICRISAT and ILRI

Centre Leader Jibrin M. Jibrin

M & E Officer Amina Mustapha

Administrative Officer Aliyu S. Zubairu

Deputy Centre Leader Sanusi G. Mohammed

ICT Officer (Adam Mustapha)

Financial Officer Usman G. Ohikere

Auditor Auwalu Muazu

Procurement Officer Rabiu Sagagi

Project Accountant

Opeoluwa Falola

Coordinator (Research) Kabir M. Umar

Environmental Officer Mustapha M. Bello

Coordinator (Training) Yusuf Garba

Coordinator (Outreach) Saleh Momale

4.3 Incentivestructures

The ACE implementation will integrate a number of team building initiatives that will sustain interest of key teaching and research staff (including academics, technologists and administrative personnel). These include the following strategies: i) The inclusion of members from key regional institutions in the ACE Advisory Board,

thereby integrating these institutions into the decision making processes of ACE. This will endear and strengthen the current collaborative linkages with the partners within the Region.

ii) Rallying points for team building will be created, including interactive academic discussion forums, seminars to be delivered by Faculty, visiting scholars, and captains of industry, joint tours/field visits to key sites of interests and other physical activities that will bring key faculty academics together. Annual review and planning meetings involving stakeholders within the University and immediate environs involved in implementation will be organised.

iii) Information sharing will be highly organized and conducted to ensure that all Faculty academics, admin and technical staff are fully abreast of all activities and their expected roles. Valuable information will be periodically circulated through various channels, especially the ACE website. Opportunities for training and professional development will be announced, including calls for proposals, conference participation and other important academic developments. This will help keep Faculty academics, technologists and administration personnel always glued to ACE for such kind of data and information.

The major incentives for academic staff and researchers within the ACE and partner institutions is the access to improved teaching and research facilities as well as short trainings, which will greatly impact on their professional development and competence. It is well understood that the focus of the ACE is to evolve into an excellent regional training Centre. The ACE will align its teaching doctrines and students’ MSc and PhD research activities towards addressing the specific challenges of the region. However, excellent application of knowledge at instructing students as well as innovative and practical approaches to answering research questions begets high impact academic publications. The possibility of producing research outputs that can be published in prestigious Journals is a very strong motivation for the involvement of these faculties. The internship and outreach activities of the project as well as the development of curricula that address the needs of industry and labour market are strong incentives for involvement of the private sector. Project staff will be provided with ample opportunities for training both within and outside Nigeria. Annexe 2 provides the potential benefits to internal and external stakeholders.

4.4 Rolesandresponsibilities(BriefTermsofReference(TOR)foreachACEteammemberandprojectfinancedsupportstaff*)*Justificationfornotusingexistinguniversityadministrativeandsupportstaffisrequired.

Table 4: Roles and responsibilities of members of the ACE implementation Team Position Responsibility Advisory Board The board, comprising of national, regional and international experts, shall

meet biannually to receive progress reports from the CL on all activities of the ACE and (i) advise the Centre on its training research and outreach agenda (ii) review all planned activities and suggest adjustments, where necessary ( iii) receive and review financial reports of the ACE.

Technical Committee The Committee shall normally meet every two months, but in the first year of the ACE it shall meet monthly to plan activities and review progress towards implementation of the ACE project. The committee shall provide direction for the implementation of the ACE project; monitor and evaluate the progress of the various implementing units against the set targets; and facilitate the implementation of the project work plan.

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24

Centre Leader The CL is responsible for the overall coordination and management of the activities of the ACE and its partners. The CL is responsible for reporting the activities to the ACE to the Advisory Board and the Technical Committee.

Deputy Centre Leader The DCL shall assist the CL in coordinating and managing the ACE. He will follow-up on all planned activities of the ACE to ensure that they are executed correctly and on time.

Coordinator, Training The training coordinator shall work with the DCL to coordinate all training programmes of the ACE.

Coordinator, Research The research coordinator shall work with the DCL to coordinate and keep track of all research programmes of the ACE.

Coordinator, Outreach The outreach coordinator shall work with the DCL to coordinate and keep track of all outreach programmes of ACE, including internship activities.

Procurement Officer The procurement officer shall be responsible for all activities related to purchase of services, items and equipment.

Financial Officer The Financial officer is responsible to the project leadership in the management of the ACE finances. The Financial Officer shall ensure that all accounting records are maintained in line with approved accounting standards and in line with the World Bank’s requirement and government regulations.

Project Accountant The Project Accountant shall work under the finance officer and manage the accounts of the project. The job of the Project Accountant include updating and maintaining the project cash books; preparing bank payment mandates; preparation of monthly bank reconciliations for all bank accounts of the project; handling all banking transactions that relate to the project.

ICT Officer The ICT officer shall be responsible for designing, building and maintaining the project databases and website as well as managing the ICT facilities of the Centre.

M&E officer The M&E officer shall be responsible for tracking and keeping records of all project deliverables to ensure adherence to regulations and guidelines.

Auditor The Project Auditor shall supervise the internal audit function of all activities of the project and provide quality assurance reviews

Environmental Officer The environmental officer is for ensuring adherence to environment safeguards as well as tracking and collecting data related to implementation of environmental management plan.

Heads of Participating Department

Heads of Participating Departments shall be the focal persons for ACE activities involving their Departments.

At each partner institution with which the ACE has an MoA there shall be a Coordinator to serve as focal person responsible for overseeing the implementation of partnership agreements with that Institution. The coordinator will be responsible for sending timely technical and financial reports of his/her institutions activities to the ACE under the agreed MoA. The ACE has drawn up a list of enterprises that could provide very good internship opportunities for its students. Specific agreements will be signed to ensure that the students are given roles and get experiential learning opportunities. During the internship periods the enterprises will have full supervisory role over the interns. The interns will be subjected to the performance evaluation scheme of the receiving enterprises and not just academic evaluation of their internship by the ACE. Each intern will be required to present case studies of some interesting aspects of the internship experience.

4.5 Environmentsafeguards(InserttheEnvironmentalManagementPlananddisclosedonyourwebsite,pleaselistresponsiblestaff)

The Centre of Excellence in Dryland Agriculture is established to solve problems of the inhabitants of drylands in West Africa by enhancing the capacity of Bayero University and the collaborating partners to produce demand-driven research outputs which will contribute to the management of more productive and

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25

sustainable dryland environments as well as producing high quality performing graduates that will address the challenges of the dryland.

4.5.1 Project Description The Centre is located at Bayero University Kano (11.5000° N, 8.5000° E) Nigeria. It is within the Semi-arid agro-ecological zone of Africa, which is heavily populated. The people in this region of West Africa traditionally rely on subsistence farming, which is increasingly becoming unsustainable because of population growth, degradation of the soil and poor farming practices.

4.5.2 Operation Processes The official operation hours of the centre is 8:00am to 4:00pm (16:00 Hrs GMT). Nevertheless, field and laboratory research activities will continue as appropriate. 4.5.3 EMP Context

Civil works will be minimal as such environmental and social impacts will be managed. There will be some rehabilitation and extension of the laboratories. The project will focus on quality enhancements of faculty, curriculum development, and learning resources.

4.4.4 EMP Objectives To ensure compliance to:

i. environmental best practice of the country in liaison with National Environmental Standard and Regulation Enforcement Agency (NESREA); Standard Organisation of Nigeria (SON); National Agency for Food and Drug Administration and Control (NAFDAC), National Emergency Management Agency (NEMA); Nigerian Quarantine Service (NQS).

ii. standard laboratory practice according to WHO (World Health Organisation) (MOPs; Manual of Operation of Equipment according to manufacturer’s specifications, MSDS; Material Safety Data Sheets.

iii. promote green fuels and conservation of natural resource. iv. convert waste to wealth (bio-resource technology) v. add value to agricultural products and produce

vi. promote animal welfare

4.5.5 Environmental Management: The staff responsible for environmental management will be Engineer Mustapha M. Bello 4.5.6 Approval and Licensing requirements Compliance with laid down standards of regulatory bodies in accordance with legislations of Federal Environmental Acts National Environmental Standard and Regulation Enforcement Agency (NESREA); Standard Organisation of Nigeria (SON); National Agency for Food and Drug Administration and Control (NAFDAC), National Emergency Management Agency (NEMA); Nigerian Quarantine Service (NQS). A dedicated staff will be responsible for obtaining the licences, approvals and permits.

S/N Project conditions compliance 1 Green fuels and conservation of natural

resource Prevention of practices that increase efficiency in the use of energy, water or other natural resources. No action that results in taking off plant (flowers, grasses and trees) and animal species (birds, insects, fish, reptiles, mammals) or adversely affects the ecosystem. Adherence to regulation of import, export, inter-state and foreign plant and animal species.

2 Bio-resource technology

Recycling, source reduction and sustainable agriculture.

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26

3 Value addition on agricultural products and produce

Licensed, labelled and registered materials for value addition.

4.5.7 Reporting Petition from any person(s) on illegal usage of research materials that will affect plant and animal biodiversity in the region. The documentation unit will prepare reports, protocols and dissemination of information. 4.5.8 Environmental Training All personnel will undergo training on general and specific environmental management practices through workshops. Employees will be sent on short- and medium-term mandatory training on best Environmental Management Practices. Staff will be made aware of standard protocols in response to emergency and peculiar situations. Adequate track records on staff training in respect of the type and general descriptions of training will be collated and stored. Emergency Contacts and Response telephone numbers of person(s) will be made available in every location. Contact person will be given full authority to take decisions as appropriate. In addition, telephone numbers of emergency services including ambulance, fire brigade and other relevant government agencies will be made available. Staff will be made aware of notes on emergency responses, nature of chemical substances in use with their material safety data sheet. Sign post of assembly points will be made large in appropriate locations. 4.5.9 Monitoring and Review Development of checklist on environmental monitoring and compliance with manufacturer’s service guide will be done frequently. Monitoring and evaluation of routine equipment will be done occasionally. There will be provision of log books for monitoring the environmental variables which will contain due date for activities to be carried out. Adequate record keeping of activities and protocols will be ensured. Environmental Auditing will be done regularly to ensure adherence to the standard protocols of environmental monitoring. Corrective actions for dealing with non-compliance of standard procedures will be made available.

5. PERFORMANCEMONITORING

(PleaseinserttheResultFrameworksharedwithAAU,andpleaseindicateplanneddisbursementasafunctionoftheexpectedresults*)Disbursement linked Indicator

Action to be completed Minimum target (project duration)

Importance (Share of grant)

Regional emphasis

Computed amount based on new targets & rates

Subtotals per indicator

Institution qualified, Regional specialization endorsed and Institutional readiness (DLR #1)

Steering Committee created and regional specialization through ACEs endorsed

10% NO

Constitution of ACE team and creation of ACE designated account

800,000

800,000

Approval of project implimentation plan by AAU and WorlD Bank

Excellence in education and research capacity and development impact (DLI #2)

N# of new students in ACE courses (30% must be regional students):

Yes

· New PhD students (DLR #2.3)

43

· New PhD students (male national)

20 8% 200,000

· New PhD students (female national)

10 125,000

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28

Disbursement linked Indicator



Regional emphasis



· New PhD students (male regional)

10 200,000

· New PhD students (female regional)

3 75,000

600,000

· New Master Students (DLR #2.2)

220

· New Master Students (male national)

114 7% 228,000

· New Master Students (fem national)

48 120,000

· New Master Students (regional)

39 156,000

· New Master Students (fem regional)

17 85,000

589,000

· New Short term (DLR #2.1)

1074

· New Short term (male national)

475 7% 190,000

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29




Regional emphasis



· New Short term (female national)

226 113,000

· New Short term (male regional)

225 180,000

· New Short term (female regional)

94 94,000

577,000

· N# of outreach “periods” (DLR #2.4)

236 8%

· N# of new students ( national)

154 308,000

· N# of new students (regional)

66 264,000

· N# of new faculty 11 National 22,000

· N# of non national faculty

5 Regional 20,000

614,000

International evaluation and accreditation (DLR #2.5)

3%

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30




Regional emphasis



Gap assessment certified 1 100,000

Self-evaluation using international best practices

1 100,000

200,000

N# of published articles in internationally recognized and peer reviewed journals (DLR #2.6)

53 13%

National 44 Simple 660,000

Regional 12 Co-authored regionally

360,000

1,020,000

· $ externally generated revenue (DLR #2.7)

1,200,000 15%

National 200,000 National 200,000

Regional - Regional

International 1,000,000 International 1,000,000

1,200,000

. Begin civil works, furnishing and equipping of tissue culture

· Meeting 4 milestones

20% No 400,000

1,600,000

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31




Regional emphasis



laboratory; upgrading of research farm; and installation of 3 screen houses. Evidence of this include:

i. Tender opening and evaluation documents

ii. Signed awarded contracts with bill of quantities

iii. Contract on website

iv. Environmental and Social Management Plan (ESMP) conformity certificate

400,000

. 100% completion of civil works, furnishing and renovation of tissue culture laboratory evidenced by:

i. Installation of all tissue-culture laboratory equipment and training of staff to run the equipment

ii. Pictures of the tissue culture laboratory being

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Regional emphasis



utilized by faculty and students shared on ACE’s website

400,000 400,000

. 100% completion of research farm upgrade; and furnishing and equipping of Central Instrumentation Laboratory; evidence of which include:

i. Pictures of upgraded farm shared on ACE’s website showing demarcated research plots, and drip irrigation facility

ii. Procurement contract for Central Instrumentation Laboratory signed

. 100% installation of screen houses and equipping of central instrumentation laboratory, evidence of which include:

i. Screen houses installed and

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33




Regional emphasis



being used by students and faculty

ii. Equipment in Central instrumentation laboratory procured, installed and personnel trained to run them

iii. Pictures of completed screen houses and fully equipped central instrumentation laboratory being utilized by students and faculty shared on ACE’s website.

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Regional emphasis



Financial Management (DLI #3)

· Submission of timely withdrawal application by ACE to the Bank through the coordinating government agency on an annual basis. The Withdrawal application should be submitted with quality documentation related to the achievements made on the DLIs and certified EEPs.

· Timely submission

5% No 400,000

Procurement (DLI #4) Timely procurement audit Timely and Satisfactory Procurement Progress

5% No 400,000

TOTAL 100% 8,000,000

ACE TEMPLATE

Implementation Plan

6. DETAILEDBUDGET

Table5:Budget,2014–2018withsplitbetweenpartners

ExpenditureCategoryEstimatedCostsin(US$)

YR1 YR2 YR3 YR4 Total %oftotal

A:BudgetbyActivityPlan

Outcome1:Strengthenedcapacityexcellenceforqualitytrainingindrylandagriculture 871,000 500,000 800,000 80,000

2,251,000 28.5

Outcome2:Strengthenedcapacityforresearchindrylandagriculture 583,000 1,520,596 941,958 683,023

3,728,577 47.2Outcome3:Improvedrelevance,regionalityandstakeholderparticipationinACEtrainingandresearchprogrammes

97,000 125,000 125,000 125,000

472,000 6.0Outcome4:Strengthenededucationsandresearchgovernanceandadministrativecapacity

187,000 300000 320000 320000

1,127,000 14.3

Contingency 52140 97823.84 109347.9 60401.15 319,713 4.0TOTAL 1,790,140 2543419.84 2296306 1268424 7,898,290 100.0% 22.7 32.2 29.1 16.0 100

B:Budgetbypartners

(LeadInstitution)

BayeroUniversityKano

1,478,050 2,034,736 1,837,045 1,014,739 6,364,570 80.6

(Partners)

312,090 508,684 459,261.2 253,684.8 1,533,720 19.4

RegionalPartners 189,520 254,342 229,630.6 126,842.4 800,335 10.1

NationalPartners 90,125 127,171 114,815.3 63,421.21 395,532 5.0

InternationalPartners 32,445 127,171 114,815.3 63,421.21 337,852.5 4.3

TOTAL 7,898,290

ACE TEMPLATE

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36

7. DETAILEDACTIVITYSHEETS(oneforeachactivity)ActionPlan:1.StrengthenEducationCapacity&DevelopmentImpact Timeframe:Quarter1ofyear2(January2016toMarch,2016) Activity:1.1. EngageNaturalResourcesInstitute(NR),UniversityofGreenwichtoconductanassessmentoftheexisting

drylandprogrammes

Result1.1 Newneeds‐basedcurriculainkeyaspectsofdrylandagriculturedeveloped

Activity1.1.1 EngageNaturalResourcesInstitute (NRI),UniversityofGreenwich toconductanassessmentoftheexistingdrylandprogrammes

Outcome1 Strengthenedcapacitytoproviderelevantqualitytrainingsinkeyareasofdrylandagriculture

OutcomeINDICATOR4MSc,4PhDand1PGDcurriculasubstantiallyreviewed/developed

SOURCEOFVERIFICATIONCopyofneedsassessmentreportCopiesofreviewed/developedcurricula

IMPLEMENTATIONMILESTONES

PreparationofToR,methodologyandtoolsforconductoftrainingneedsassessment Sensitizationofbroadspectrumofinternational,regionalandnationalstakeholders(includingtheprivatesector)

Conductoftheneedassessment

PROCUREMENT Consultanttofacilitateconductofthetrainingneedsassessment

RESPONSIBILITYFORIMPLEMENTATION

CL,DCL,AGRHYMET,IDR

DURATION:3Months Commencement:1st January,2016

Completion:31stMarch,2016

PRIMARYCONSTITUENTS:Universities,CollegesofAgriculture,MinistriesofcommerceandIndustry,Agriculture,Education,Science&Technology,Farmercooperatives

PARTICIPANTS:Universities,CollegesofAgriculture,Farmercooperatives,Industries,ADPs.

ASSUMPTIONS Partneragencies/Institutionswithalignedpolicymandatearesupportive.

FINANCIALIMPLICATIONS ACEbudgetfortheactivity

BudgetLineAnalysis

1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total

1 PreparationofToRforconductoftrainingneedsassessment

500 500

2 Sensitizationandinvitationofstakeholders

500 500

3 EngagementofConsultant 10,000 10,000

4 Conductoftheneedassessment 19,000 19,000

TOTALS 30,000 30,000

ACE TEMPLATE

Implementation Plan

37

ActionPlan:1.StrengthenEducationCapacity&DevelopmentImpact Timeframe:Quarter2ofyear2(April,2016toJune,2016)Activity:1.2.Workshopinvolvinglocalandregionalpartners/stakeholderstodefinenew/revisedcurriculafor MSc,andPhDprogrammes;andtoidentifytrainingareasforshortcourses

Result1.1 Newneeds‐basedcurriculainkeyaspectsof drylandagriculturedeveloped

Activity1.2 Workshopinvolvinglocalandregionalpartners/stakeholderstodefinenew/revisedcurriculaforMSc,andPhDprogrammes;andtoidentifytrainingareasforshortcourses


OutcomeINDICATOR4MSc,4PhDand1PGDcurriculasubstantiallyreviewed/developed;Numberofnewtrainingareasforshortcoursesidentified

SOURCEOFVERIFICATIONCopyofreviewedcurriculaofMSc,andPhDprogrammes.,Copyofreportforidentifiedshortcourses

IMPLEMENTATIONMILESTONES

Sensitizationandinvitationofbroadspectrumofinternational,regionalandnationalstakeholders(includingtheprivatesector) Reviewofexistingcurriculaatastakeholderworkshop CompilationofreviewedcurricularandCirculationtokeystakeholdersforvalidation

PROCUREMENT NA

RESPONSIBILITYFORIMPLEMENTATION

CL,DCL

DURATION:3Months Commencement:1stApril,2016

Completion:30thJune,2016

PRIMARYCONSTITUENTS:Universities,CollegesofAgriculture,MinistriesofcommerceandIndustry,Agriculture,Education,Science&Technology,Farmercooperatives

PARTICIPANTS:Universities,CollegesofAgriculture,Farmercooperatives,Industries,ADPs,professionalassociations

ASSUMPTIONS Partneragencies/Institutionswithalignedpolicymandatewillbesupportive.

FINANCIALIMPLICATIONS ACEbudgetfortheactivity

BudgetLineAnalysis

1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total

1 Sensitizationandinvitationofstakeholders

1,000 1,000

2 Reviewofexistingcurriculaatastakeholderworkshop

20,000 20,000

3 CompilationofreviewedcurricularandCirculationtokeystakeholdersforvalidation

4,000 4,000

4

5

TOTALS 25,000 25,000

ACE TEMPLATE

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38

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 1 of year 2 (January, 2016 to March, 2016) Activity: 1.3. Upgradeoftwoclassroomswithmodernteachingandlearningfacilitiesincludingback‐uppowersolutionsbytheendofQ2‐Y1

RESULT1.3 Lectureroomsupgraded,andinternationalstudent’shostelcreated.

ACTIVITY1.3 Upgradeoffourclassroomswithmodernteachingandlearningfacilitiesincludingback‐uppowersolutions


Outcome INDICATOR

4 classrooms upgraded

SOURCE OF VERIFICATION

Inventory of facilities in class rooms before and after upgrading.

IMPLEMENTATION MILESTONES

Sensitization of Contractors and selection Placing order of Equipment and upgrading of classes

Receiving supplies and authentication Installations and testing

PROCUREMENT Open Tender

RESPONSIBILITY FOR IMPLEMENTATION

CL, Procurement officer, Finance Officer, Auditor

DURATION: 3 Months Commencement: 1st January,2016

Completion: 31st March,2016

PRIMARY CONSTITUENTS: Contractors PARTICIPANTS: Contractors, participating departments

ASSUMPTIONS The University provides the required structures for upgrade

FINANCIAL IMPLICATIONS ACE budget for the activity

Budget Line Analysis 1stQtr 2ndQtr 3rdQtr 4thQtr 5thQtr 6thQtr Total

1 Sensitization of Consultants and selection

1,000 1,000

2 Placing order, Receiving supplies and authentication, Installations and testing

49,000 49,000

3

4

5

TOTALS 50,000 50,000

ACE TEMPLATE

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Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 1 of year 2 (January, 2016 to March, 2016) Activity1.4:Upgradeofhostelswithrelevantfurnishingforinternationalstudents

RESULT1.3 Lectureroomsupgraded,andinternationalstudent’shostelcreated.

ACTIVITY1.4 Upgradeofhostelswithrelevantfurnishingforinternationalstudents


Outcome INDICATOR Internationalstudentshostelcreated


Inventory of facilities in hostel before and after upgrading.


Advert and selection of Contractors Renovation and upgrading of rooms

Supplies of bedding facilities



DCL, Procurement Officer

DURATION: 3 Months Commencement: 1st January,2016

Completion: 31st March,2016

PRIMARY CONSTITUENTS: Contractors PARTICIPANTS: CL, Procurement Officer, MSD

ASSUMPTIONS The University provides the required structures for upgrade



1 Advert and selection of contractors

1000 1,000

2 Renovation and supplies 89,000 89,000

3

4

5

TOTALS 90,000 90,000

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Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter‐ of year 2 (September 2016 to November, 2016)

Activity: 1.5.Subscription to NgREN

RESULT1.4 Expandedaccesstoindexedelectronicjournaldatabasesandvideoconferencingfacilityintheseminarroomprovided.

ACTIVITY1.5 Subscription to NgREN


Outcome INDICATOR No. of non‐open access databases

SOURCE OF VERIFICATIONInventory of internet facilities and databases


Subscription to NgREN

PROCUREMENT Direct Subscription


CL, Procurement Officer; ICT Officer

DURATION: 3 Months Commencement: Completion:

PRIMARY CONSTITUENTS: Procurement Officer PARTICIPANTS: Procurement Officer; ICT Officer

ASSUMPTIONS NgREN subscription is current.



1 Subscription to NgREN

225,000 225,000

2

3

4

5

TOTALS 225,000 225,000

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Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 1 of year 2 (January, 2016 to March, 2016)

Activity: 1.6:ConstructionofamastwithradiolinksanduninterruptedpowersupplyequipmenttofacilitateunhinderedaccesstotheinternetthroughtheUniversityMTNbandwidthsubscriptionfortheactivitiesofACE


ACTIVITY1.6 ConstructionofamastwithradiolinksanduninterruptedpowersupplyequipmenttofacilitateunhinderedaccesstotheinternetthroughtheUniversityMTNbandwidthsubscriptionfortheactivitiesofACE


Outcome INDICATOR Individual user name and password to staff and students to enable full access to science direct, Scopus and other databases provided. Functional video conferencing facility.

SOURCE OF VERIFICATION Records of Users Record of videoconferencingfacilityuse


Constructionofamastwithradiolinksanduninterruptedpowersupplyequipment Installation of equipment



Procurement Officer; ICT Officer

DURATION: 3 Months Commencement: 1st January, 2016 Completion: 31st March,2016

PRIMARY CONSTITUENTS: Procurement Officer PARTICIPANTS: Procurement Officer; ICT Officer

ASSUMPTIONS The University MTN subscription is current and efficient.



1 Constructionofamastwithradiolinksanduninterruptedpowersupplyequipment

13,000 13,000

2 Purchase of radio‐link equipment

5,000 5,000

3 Installation of equipment 2,000 2,000

4

5

TOTALS 20,000 20,000

ACE TEMPLATE

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42

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 1 of year 2 (January, 2016 to March, 2016)

Activity 1.7:Provision of video conferencing facility in the Seminar room


ACTIVITY1.7 Provision of video conferencing facility in the Seminar room.


Outcome INDICATOR No. of Video conferencing used to facilitate Teachingandlearning

SOURCE OF VERIFICATION Record of videoconferencingfacilityuse


Sensitization of contractors and selection Upgrading of Video conferencing facility and Installation



Procurement Officer; ICT Officer

DURATION: 3 Months Commencement: 1st January,2016 Completion:31st March,2016

PRIMARY CONSTITUENTS: Procurement Officer PARTICIPANTS: Procurement Officer

ASSUMPTIONS NA



1 Advert and selection of contractors

1000 1,000

2 Procurement of Video conferencing facility and Installation

14,000 14,000

3

4

5

TOTALS 15,000 15,000

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Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: The whole of Year 2 (January, 2016 to December, 2016) Activity 1.8: MScandPhDfellowships(includingresearchcosts)toregionalcandidates

RESULT1.1 IncreasedenrolmentofnationalandregionalstudentsintoACEpostgraduateprogrammes

ACTIVITY1.8 MScandPhDfellowships(includingresearchcosts)toregionalcandidates

Outcome1 Strengthenedcapacityforteachingandlearningexcellenceindrylandagriculturerelatedfields

Outcome INDICATOR

No. of PhD regional students admitted and on fellowshipNo.ofMSc regional students admitted and on fellowship

SOURCE OF VERIFICATION Records of staff of students admission and registration from school of postgraduate studies Records of payments of fellowship to students from bursary


Enrolment of M.Sc and Ph.D students ConductofM.Sc and Ph.D studies

PROCUREMENT NA


CL, DCL, Finance Officer

DURATION: 12 Months Commencement: 1st January, 2016

Completion:31st December,2016

PRIMARY CONSTITUENTS: ACE Partners PARTICIPANTS: Postgraduate students

ASSUMPTIONS Suitable candidates with requisite qualifications are available and are willing to study in Nigeria



1 Identification and advertising fellowshippositionswithintheregion

2,000 2,000

2 ConductofM.ScandPh.Dstudies

238,000 238,000

3

4

5

TOTALS 240,000 240,000

ACE TEMPLATE

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Action Plan: 1.StrengthenEducationCapacity&DevelopmentImpact Timeframe: The whole of Year 2 (January, 2016 to December, 2016) Activity 1.9: MountshortEnglishLanguagecoursestosupportstudentsfromregional‐Francophonecountries

RESULT1.2 IncreasedenrolmentofnationalandregionalstudentsintoACEprogrammes.

ACTIVITY1.9 MountshortEnglishLanguagecoursestosupportstudentsfromFrancophonestudents.

Outcomes1and3 Strengthen Education Capacity & Development Impact&Improved relevance, regionality andstakeholderparticipationinACEprogrammes

Outcome INDICATOR Numberofregionalstudentsenrolled

SOURCE OF VERIFICATION Records of students enrolment


students enrolment

Running EnglishLanguagecourses

PROCUREMENT Direct Purchase


DCL, Relevant Department

DURATION: 12 months Commencement:1st January,2016

Completion: 31st December,2016

PRIMARY CONSTITUENTS: ACE, Partners PARTICIPANTS: Academic Departments

ASSUMPTIONS Students and staff of partner institutions from francophone countries will require English language proficiency courses



1 Students enrolment

2 Running EnglishLanguagecourses

8,000 8,000

3 Procurement of English language learning software and books

12,000 12,000

4

5

TOTALS 20,000 20,000

ACE TEMPLATE

Implementation Plan

45

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: The whole of Year 2 (January, 2016 to December, 2016) Activity 1.10: Exchange of staff through short stay, sabbatical and visiting lectureship

RESULT1.2 IncreasedenrolmentofnationalandregionalstudentsintoACEprogrammes.

ACTIVITY1.10 Exchange of staff through short stay, sabbatical and visiting lectureship


Outcome INDICATOR No. of Staff on sabbaticalandvisitinglectureship/fellowshipNo.oflectures via video links

SOURCE OF VERIFICATIONRecords of staff engagement/exchange Records of lectures via video links


Identification and advertising of visitinglectureship/fellowshippositionsSelectionofstaffforexchangestaffexchange

PROCUREMENT NA


CL

DURATION: 12 months Commencement:1st January, 2016

Completion: 31st December, 2016

PRIMARY CONSTITUENTS: ACE Partners PARTICIPANTS: National and Regional Institutions/organizations and agencies, professional bodies

ASSUMPTIONS Partner National and Regional Institutions/organizations and agencies with aligned mandate will be supportive.



1 Identification and advertising of visitinglectureship/fellowshippositions

1,000 1,000

2 Selectionofstaffforexchange 1,000 1,000

3 staffexchange 138,000 138,000

4

5

TOTALS 140,000 140,000

ACE TEMPLATE

Implementation Plan

46

Action Plan:1.StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 2 of Year 2 (April,2016 to July,2016)

Activity 1.11: Procure a 30‐seater training bus

RESULT1. Easymovementofstudentsandstaffduringstudyvisitsandexcursions

ACTIVITY1.11 Procurementofa30‐seatertrainingbus

Outcome1 Strengthenedcapacityforteachingandlearningexcellenceindrylandagriculturerelatedfields

Outcome INDICATOR Three laboratories upgraded and furnished according to specification

SOURCE OF VERIFICATION Inventory of laboratories


Advert and selection of Contractors Supply of 30 seater training bus Verification and handing over



CL, Procurement officer

DURATION: 3 Months Commencement: 1st April,2016 Completion: 31st July, 2016

PRIMARY CONSTITUENTS: CL, Procurement officer PARTICIPANTS: Contractors

ASSUMPTIONS NA



1 Advert and selection of Contractors

1000 1000

2 Supply of 30‐seater training bus

70,600 70,600

3 Verification and handing over 1,000 1,000

4

5

TOTALS 72,600 72,600

ACE TEMPLATE

Implementation Plan

47

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: The whole of Year 2 (January, 2016 to December, 2016) Activity 1.12: Organize joint short courses to address specific capacity needs of ACE, partners, industry and other stakeholders

RESULT1.5 CompetenceofACEandpartnerfacultytosupportpostgraduatetrainingindrylandagricultureenhancedthroughshorttrainingcourses/postgraduatetraininginidentifiedareasofskillgap.

ACTIVITY1.12 OrganizejointshortcoursestoaddressspecificcapacityneedsofACE,partners,industryandotherstakeholders

Outcome Strengthenedcapacityforteachingandlearningexcellenceindrylandagriculturerelatedfields

Outcome INDICATOR 40ACEstaff/partners(outofwhichatleast12females)trainedinrelevantareasincluding:

1. Climateandagriculturalsystemsmodelling2. Watermanagementandconservationtechniques3. Advancesincropimprovementandadaptationtoheatandwaterstress4. Advancesinlivestockimprovementandadaptationtoheatandwaterstress

SOURCE OF VERIFICATION Report/proceedings of trainings conducted, Training materials on ACE website


Developmentoftrainingmodules Identificationofresourcespersonsandresourcecentres Conductofthetrainings

PROCUREMENT NA


DCL

DURATION: 12 Months Commencement: 1st January,2016 Completion:31st December,2016

PRIMARY CONSTITUENTS: resource persons, trainee staff

PARTICIPANTS: ACE staff, participating departments staff

ASSUMPTIONS Training and capacity building opportunities relevant to needs available



1 Participation of ACE and partner faculty in short trainings both locally and internationally

52,250 45,000 45,000 45,000 187,250

2

3

4

5

TOTALS 52,250 45,000 45,000 45,000 187,250

ACE TEMPLATE

Implementation Plan

48

Action Plan: 2 StrengthenCapacityforResearchExcellenceinDrylandAgriculturerelatedFields Timeframe: The whole of Year 2 (January, 2016 to December, 2016) Activity 2.1.1: Implementationofresearchrelatedtrainingsforacademicandtechnicalstaff

RESULT2.1 ImprovedresearchcapacityofstaffofACEandpartnerinstitutionsinthefieldofdrylandagriculture

ACTIVITY2.1 Implementationofresearchrelatedtrainingsforacademicandtechnicalstaff

Outcome2 Strengthenedcapacityforresearchexcellenceindrylandagriculturerelatedfields

Outcome INDICATOR ‐ 5 academic and 5 technical staff trained on laboratory practices and proper use of some the equipment already available in BUK including GC and HPLC

SOURCE OF VERIFICATION ‐Record of training reports.


Develop training modules

Identify and engage resource person Conduct trainings

PROCUREMENT NA


CL, DCL

DURATION: 12 Months Commencement:1st January,2016


PRIMARY CONSTITUENTS: Consultants PARTICIPANTS: Consultants, ACE partners (Trainees)

ASSUMPTIONS Relevant and competent resource persons are available within the region the provide the trainings



1 Identify training opportunities

2 Sponsor staff for training 7,500 7,500 7,500 7,500 30,000

3

4

5

TOTALS 7,500 7,500 7,500 7,500 30,000

ACE TEMPLATE

Implementation Plan

49

Action Plan: 2 StrengthenCapacityforResearchExcellenceinDrylandAgriculturerelatedFields Timeframe: Quarter 2 to 4 of Yr2 (April, 2016 to December, 2016) Activity 2.2: Selectionandengagementofpost‐doctoralfellows


ACTIVITY2.2 Selectionandengagementofpostdoctoralfellows


Outcome INDICATOR 4 Post‐doctoral fellows of ACE and partner institutions selected

SOURCE OF VERIFICATION Records of postdoctoral fellowship


Identification and advertising of post‐doctoral fellows from among ACE/Partner staff Selectionofpost‐doctoral fellowship. Conductofpost‐doctoral studies

PROCUREMENT NA


VC BUK; CL

DURATION: 9 months Commencement:1st April,2016


PRIMARY CONSTITUENTS: ACE Partners PARTICIPANTS: National and Regional Institutions/organizations and agencies

ASSUMPTIONS Academics of ACE and partner institutions meets the minimum standards for the fellowship as designed in the guidelines



1 Identification and advertising of staff post‐doctoral fellows from among ACE/Partner staff

1,000 1,000

2 Selectionofstaffforpost‐doctoral fellowship.

2,000 2,000

3 Conductofstaffpost‐doctoral studies

47,000 47,000 47,000 141,000

4

5

TOTALS 50,000 47,000 47,000 144,000

ACE TEMPLATE

Implementation Plan

50

Action Plan: 2 StrengthenCapacityforResearchExcellenceinDrylandAgriculturerelatedFields Timeframe: Quarter 1 of year 2 (January, 2016 to March, 2016) Activity 2.3: FurnishingofaspecializedTissue‐CultureLaboratory


ACTIVITY2.3 FurnishingandofaspecializedTissue‐CultureLaboratory





Advert and selection of Contractors Supply and installation of furnishing of Laboratories Verification and handing over




DURATION: 3 Months Commencement:1st January, 2016 Completion: 31st March, 2016


ASSUMPTIONS NA




1000 1000

2 Supply and installation of laboratory furnishing, gas piping, digital film cupboards, etc

97,000 97,000


4

5

TOTALS 100,000 100,000

ACE TEMPLATE

Implementation Plan

51

Action Plan: 2 StrengthenCapacityforResearchExcellenceinDrylandAgriculturerelatedFields Timeframe: Quarter 1 of year 2 (January, 2016 to March, 2016) Activity 2.4: EquippingofaspecializedTissue‐CultureLaboratory


ACTIVITY2.4 EquippingofaspecializedTissue‐CultureLaboratory





Advert and selection of Contractors Supply and installation of Laboratory equipment Verification and handing over




DURATION: 3 Months Commencement:1st January, 2016 Completion: 31st March, 2016


ASSUMPTIONS NA




1000 1000

2 Supply and installation of laboratory furnishing, gas piping, digital film cupboards, etc

238,000 238,000


4

5

TOTALS 241,000 241,000

ACE TEMPLATE

Implementation Plan

52

Action Plan: 2 StrengthenCapacityforResearchExcellenceinDrylandAgriculturerelatedFields. Timeframe: Quarter 2 to 4 of year 2 (April, 2016 to December, 2016) Activity 2.5: DevelopmentofproposalsandprotocolsandimplementationofresearchprogrammesinthethematicresearchareasoftheACE(researchdrivenbypostdoctoralfellows)


ACTIVITY2.5 DevelopmentofproposalsandprotocolsandimplementationofresearchprogrammesinthethematicresearchareasoftheACE(researchdrivenbypostdocfellows)


Outcome INDICATOR ‐ 3 research proposals developed ‐ 3 joint research projects initiated


Annual work plan Research Reports Publications


Preparation of research proposals and protocols by postdoctoral fellows in ACEandpartnerinstitutions.

ImplementationofresearchprogrammesbypostdoctoralfellowsunderthesupervisionofcompetentfacultyfromACEandpartnerinstitutions

PROCUREMENT NA


ACE Team in consultation with partners

DURATION: 10 Months Commencement: 1st April, 2016 Completion:31st December, 2016


ASSUMPTIONS Partner institutions supportive and willing to participate in joint research



1 Preparation of research proposals and protocols by ACEandpartnerinstitutions.

6,000 6,000

2 Implementationofjointresearchprogrammeswithpartnerinstitutions

48,000 48,000 48,000 144,000

3

4

5

TOTALS 54,000 48,000 48,000 150,000

ACE TEMPLATE

Implementation Plan

53

Action Plan: 2 StrengthenCapacityforResearchExcellenceinDrylandAgriculturerelatedFields Timeframe: Quarter 2 to 3 of year 2 (April, 2016 to September, 2016) Activity 2.6: upgrade of research farm, including a 5ha drip irrigation facility by end of year1

RESULT2.2 ACEresearchfacilitiesupgradedandfunctional

ACTIVITY2.6 upgradeofresearchfarm,includinga5hadripirrigationfacility


OUTPUT INDICATOR One upgraded researchandtrainingfarm

SOURCE OF VERIFICATION Record of status of researchandtrainingfarm before and after upgrade


Advert and selection of contractors Upgrading of farm



CL, DCL, Procurement Officer

DURATION: 6 Months Commencement:1st April,2016

Completion:30th September,2016

PRIMARY CONSTITUENTS: Contractors PARTICIPANTS: Contractors, Scientist &Technologist in all participating departments

ASSUMPTIONS NA




10,000 10,000

2 Upgrading of farm 210,000 210,000

3

4

5

TOTALS 220,000 220,000

ACE TEMPLATE

Implementation Plan

54

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 2 to 3 of year 1 (December 2014 to May 2015) Activity 2.7: Procurement and installation of screen houses


ACTIVITY2.7 Procurement and installation of screen houses


Outcome INDICATOR 3 screen houses provided

SOURCE OF VERIFICATION Inventory of screen houses.


Advert and selection of Contractors Placing order of Equipment





DURATION: 6 Months Commencement:1st April,2016

Completion:30th September,2016


ASSUMPTIONS BUK provide site for screen houses




1,000 1,000

2 Placing order of Equipment 112,000 112,000

3 Receiving supplies and authentication

1,000 1,000

4 Installations and testing 6,000 6,000

5

TOTALS 114,000 6,000 120,000

ACE TEMPLATE

Implementation Plan

55

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 2 of year 2 (April, 2016 to June, 2016) Activity 2.8: Furnishing of PG Research Laboratories


ACTIVITY2.8 Furnishing of PG Research Laboratories


Outcome INDICATOR Furnished laboratory

SOURCE OF VERIFICATION Inventory of furniture in PG Research Laboratories







DURATION: 3 Months Commencement:1st April, 2016

Completion: 30th June,2016


ASSUMPTIONS BUK provide building for housing the PG Research Laboratories




1,000 1,000



1,000 1,000


5

TOTALS 54,000 6,000 60,000

ACE TEMPLATE

Implementation Plan

56

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 2 of year 2 (April, 2016 to June, 2016) Activity 2.9: Furnishing of a specialized Instrumentation Laboratory


ACTIVITY2.9 Furnishing of a specialized Instrumentation Laboratory



SOURCE OF VERIFICATION Inventory of furniture in specialized Instrumentation Laboratory










ASSUMPTIONS BUK provide building for housing the Instrumentation laboratory




1,000 1,000



1,000 1,000


5

TOTALS 27,000 3,000 30,000

ACE TEMPLATE

Implementation Plan

57

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 2 of year 2 (April, 2016 to June, 2016) Activity 2.10: Furnishing of Remote Sensing & GIS laboratory


ACTIVITY2.10 Furnishing of Remote Sensing & GIS laboratory



SOURCE OF VERIFICATION Inventory of furniture in Remote sensing laboratory.










ASSUMPTIONS BUK provide building for housing the Remote sensing laboratory




1,000 1,000



1,000 1,000


5

TOTALS 43,000 2,000 45,000

ACE TEMPLATE

Implementation Plan

58

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 3 to 4 of year 2 (July, 2016 to December, 2016) Activity 2.11: Equipping of a specialized Instrumentation Laboratory


ACTIVITY2.11 Equipping of a specialized Instrumentation Laboratory


Outcome INDICATOR Laboratory equipped and utilized

SOURCE OF VERIFICATION Inventory of equipments in specialized Instrumentation Laboratory







DURATION: 6 Months Commencement:1st July,2016



ASSUMPTIONS BUK provide building for housing the Instrumentation laboratory




1,000 1,000



5,000 5,000


5

TOTALS 370,000 30,000 400,000

ACE TEMPLATE

Implementation Plan

59

Action Plan: 1. StrengthenEducationCapacity&DevelopmentImpact Timeframe: Quarter 3 to 4 of year 1 (July, 2016 to December, 2016) Activity 2.12: Equipping of Remote Sensing & GIS laboratory


ACTIVITY2.12 Equipping of Remote Sensing & GIS laboratory


Outcome INDICATOR Laboratory equipped and utilized

SOURCE OF VERIFICATION Inventory of equipments in Remote sensing laboratory.







DURATION: 6 Months Commencement:1st July,2016



ASSUMPTIONS BUK provide building for housing the Remote sensing laboratory




1,000 1,000



1,000 1,000


5

TOTALS 94,000 6,000 100,000

ACE TEMPLATE

Implementation Plan

60

Action Plan 3: Improvedrelevance,regionalityandstakeholderparticipationinACEactivities Timeframe: Quarter 2 of year 2 (April,2016) Activity: 3.1: ConductaregionalworkshoptodiscussACEprogrammes/activitieswithindustry/sectorpartners

RESULT3.1 Relevanthumancapacityandresearchneedsofpublicandprivateinstitutions,industryanddevelopmentorganizationsunderstoodanddocumented

ACTIVITY3.1 ConductaregionalworkshoptodiscussACEprogrammes/activitieswithindustry/sectorpartners

Outcome3 Improvedrelevance,regionalityandstakeholderparticipationinACEprogrammes

Outcome INDICATOR OneWorkshopconducted

SOURCE OF VERIFICATION Workshop report


Workshop preparation Identificationandinvitationofworkshopparticipantsandresourcepersons ConductofWorkshop

PROCUREMENT NA


,CL, DCL; ACE Partner Institutions

DURATION: 1 month Commencement:1st April, 2016

Completion: 30th april,2016


ASSUMPTIONS Affiliated National and Regional Institutions/organizations and agencies with aligned mandate will be supportive.



1 Workshop preparation

1,000 1,000

2 Identificationandinvitationofworkshopparticipantsandresourcepersons

1,000 1,000

3 ConductofWorkshop 48,000 48,000

4

5

TOTALS 50,000 50,000

ACE TEMPLATE

Implementation Plan

61

Action Plan 3: Improvedrelevance,regionalityandstakeholderparticipationinACEactivities Timeframe: The whole of year 2 (January, 2016 to December, 2016) Activity 3.2: Identify and facilitate students and staff internship in industries, public and private sectors, as well as developmentorganizations

RESULT3.2 RobustoutreachprogrammestoaddressrelevantskillneedsoftheWCAdrylandregiondeveloped.

ACTIVITY3.2 Identifyandfacilitatestudentsandstaffinternshipinindustries,publicandprivatesectors,aswellasdevelopmentorganizations


OUTPUT INDICATOR NumberofstaffandstudentsofACEoninternship


Records of staff and students internship


Identification of enterprises for student and staff internships SigningofagreementsbetweenenterprisesandACEtofacilitatesmoothconductofinternship Conductofinternships

PROCUREMENT NA


ACE Team, Partners



PRIMARY CONSTITUENTS: Students, Staff, ACE Partners PARTICIPANTS: National and Regional agro‐industries and enterprises,Institutions/organizations and agencies

ASSUMPTIONS Internship opportunities available at industries and public and private institutions



1 Identification and advertising of students internshippositions

2 Facilitationofstudents internship

30,000 30,000 30,000 30,000 120,000

3

4

5

TOTALS 30,000 30,000 30,000 30,000 120,000

ACE TEMPLATE

Implementation Plan

62

Action Plan 3: Improvedrelevance,regionalityandstakeholderparticipationinACEactivities Timeframe: Quarter 2 to 4 of year 2 (April, 2016 to December, 2016) Activity 3.3: ACE and identified partners/stakeholders engaged in exchange of staff and students, short visits, lectures by captains ofindustries


ACTIVITY 3.3. ACEand identifiedpartners/stakeholdersengaged inexchangeofstaff andstudents,shortvisits,lecturesbycaptainsofindustries


OUTPUT INDICATOR Numberofexchangeofstaffandstudents,shortvisits,lecturesbycaptainsofindustries


Records of exchangeofstaffandstudents,shortvisits,lecturesbycaptainsofindustries


Identification of potential staff and students Organisation of exchange visits

PROCUREMENT NA


ACE Team, Partners

DURATION: 9 months Commencement: 1st April,2016 Completion: 31st December,2016

PRIMARY CONSTITUENTS: Students, Staff, ACE Partners PARTICIPANTS: National and Regional agro‐industries and enterprises,Institutions/organizations and agencies

ASSUMPTIONS Opportunities for exchangeofstaffandstudents,shortvisits,lecturesbycaptainsofindustries available



1 Identificationofstaffandstudents

500 500 1,000

2 Conduct of exchange visits 9,000 15,000 15,000 39,000

3

4

5

TOTALS 9,500 15,500 15,000 40,000

ACE TEMPLATE

Implementation Plan

63

Action Plan 3:Improvedrelevance,regionalityandstakeholderparticipationinACEactivities Timeframe:TheWholeofyear2(January,2016toDecember,2016) Activity 3.4: SharingandexchangeofinformationbetweenACEandpartners,includinglibraryresources


ACTIVITY3.4 SharingandexchangeofinformationbetweenACEandpartners,includinglibraryresources


Outcome INDICATOR Numberoflibraryresourcesshared

SOURCE OF VERIFICATION Number of MOUs signed

No. of information materials shared

No. of Newsletters, periodicals, etc prepared and shared


Signing of MOUs

Sustained communication and information sharing

PROCUREMENT NA


CL, DCL

DURATION: 12 months Commencement: January, 2016 Completion: December,2016

PRIMARY CONSTITUENTS: ACE Partners PARTICIPANTS: Staff and students of partner institutions

ASSUMPTIONS ACE partners utilise the information and library resources made available by ACE



1 Drafting of MoUs

2 Signing of the MoUs

3 Sustained communication, information sharing and collaborative networking with partners

2,500 2,500 2,500 2,500 10,000

4

5

TOTALS 2,500 2,500 2,500 2,500 10,000

ACE TEMPLATE

Implementation Plan

64

Action Plan: 4 StrengthenededucationandresearchgovernanceandadministrativecapacityofACE Timeframe: Quarter 1 of year 2 (March, 2016) Activity 4.1: OrganiseandconducttrainingforkeyProjectadministrative,M&Eandfinancialmanagementpersonnel

RESULT4.1 Strengtheninternalworking,reportingandaccountabilitysystems

ACTIVITY4.1 Organise and conduct training for key Project administrative, M&E and financial managementpersonnel

Outcome4 Strengthened research and education governance and administrative capacity of ACE to providecoordinatingrolefordrylandagriculturaldevelopmentinWCA

OUTCOME INDICATOR i) OnetrainingforM&Epersonnelonbestinternationaldatamanagementpractices

conductedii) Onetrainingforfinancialmanagementpersonneloncomputerizedandbest

internationalfinancialmanagementsystemsheld

SOURCE OF VERIFICATIONMinutesofmeetingsReportsoftrainings


Preparation of trainings

Selection of participants

Conduct of trainings

PROCUREMENT NA


CL, DCL

DURATION: 1 month Commencement: 1st March, 2016

Completion: 31st March, 2016

PRIMARY CONSTITUENTS: CL, DCL PARTICIPANTS: ACE team, Partner institutions and other stakeholders

ASSUMPTIONS NA



1 Preparation of trainings

1,000 1,000

2 Selection of participants

500 500

3 Conduct of trainings 48,500 48,500

4

5

TOTALS 50,000 50,000

ACE TEMPLATE

Implementation Plan

65

Action Plan: 4 StrengthenededucationandresearchgovernanceandadministrativecapacityofACE Timeframe: The whole of year 2 (January, 2016 to December, 2016) Activity 4.2: HoldregularmeetingsofACEteams,TechnicalCommittee,andAdvisoryBoard

RESULT4.2 CompetentACEprojectmanagementteamconstitutedandoperationalizedadoptinginternationalbestpractices

ACTIVITY4.2 HoldregularmeetingsofACEteams,TechnicalcommitteeandAdvisoryBoard

Outcome4 Strengthened education and research governance and administrative capacity of ACE to providecoordinatingrolefordrylandagriculturaldevelopmentinWCA

OUTCOME INDICATOR i) 6MeetingsofACESteeringCommitteeheldii) 2meetingsofCDABoardheld

SOURCE OF VERIFICATIONMinutesofmeetings


Formulation of agenda

Circulation of invitation Conduct of meeting

PROCUREMENT NA


CL



PRIMARY CONSTITUENTS: CL, DCL, PARTICIPANTS: ACE team and Partners

ASSUMPTIONS BUK Management sustain support for ACE



1 Conduct of meeting (travels for local and international participants, accommodation, etc)

6,250 6,250 6,250 6,250 25,000

2

3

4

5

TOTALS 6,250 6,250 6,250 6,250 25,000

ACE TEMPLATE

Implementation Plan

66

Action Plan: 4 StrengthenededucationandresearchgovernanceandadministrativecapacityofACE Timeframe: Quarter 4 of year 2 (October, 2016 to December, 2016) Activity 4.3: Preparationofendoftheyearprocurement,financialandexternalauditreport.

RESULT4.2 CompetentACEprojectmanagementteamconstitutedandoperationalizedadoptinginternationalbestpractices

ACTIVITY4.3 Preparationofendoftheyearprocurement,financialandexternalauditreport.


OUTCOME INDICATOR Onefinancial and external AuditreportpreparedOneProcurementreportprepared

SOURCE OF VERIFICATION financial and external AuditReportProcurementreport


Preparation of procurement, financial and external audit reports

PROCUREMENT NA


CL, DCL

DURATION: 3 months Commencement: 1st October,2016


PRIMARY CONSTITUENTS: CL, DCL, PARTICIPANTS: External Auditor

ASSUMPTIONS BUK Management sustain support for ACE



1 Preparation of procurement, financial reports, including conduct of external audit

15,000 15,000

2

3

4

5

TOTALS 15,000 15,000

ACE TEMPLATE

Implementation Plan

67

Action Plan: 4 StrengthenededucationandresearchgovernanceandadministrativecapacityofACE Timeframe: Quarter 2 and 4 of year (May, 2016 and October, 2016) Activity 4.4: Organizeandfacilitateregularpartnermeetingsandworkshops

RESULT4.3 Relevanteducational,researchanddevelopmentbodiesintheWCAregioninvolvedintheactivitiesofthecentre

ACTIVITY4.4 Organizeandfacilitateregularpartnermeetingsandworkshops


OUTCOME INDICATOR i) Modalitiesforpartnersmeetingdevelopedii) oneconsultativemeetingofpartnerswith30membersattendingheldiii) 2jointworkshopswithpartnersheld

SOURCE OF VERIFICATION Minutesofmeetings


Preparation of meetings and agenda

Circulation of notice Conduct of meetings

PROCUREMENT NA


CL

DURATION: 9 months Commencement:1st May,2016

Completion: 31st October,2016

PRIMARY CONSTITUENTS: CL PARTICIPANTS: ACE team, Partner institutions and other stakeholders

ASSUMPTIONS Partner Institutions sustain interest in activities of ACE



1 Preparation of meetings and agenda

1,500 1,500 3,000

2 Circulation of notice

1,500 1,500 3,000

3 Conduct of meetings 17,000 17,000 34,000

4

5

TOTALS 20,000 20,000 40,000

ACE TEMPLATE

Implementation Plan

68

Action Plan: 4 StrengthenededucationandresearchgovernanceandadministrativecapacityofACE Timeframe: The whole of year 2 (January, 2016 to December, 2016) Activity 4.5: Generaladministrationandcoordination.

RESULT4.4 Strengtheninternalworking,reportingandaccountabilitysystems

ACTIVITY4.5 Generaladministration andcoordination.


OUTCOME INDICATOR RequisitestationeryandofficeconsumablesutilizedforeffectiveProjectimplementation

SOURCE OF VERIFICATIONOfficeinventoryofconsumables


Procurement of computers, printers, requisitestationeryandofficeconsumables

PROCUREMENT Goods


CL, Admin Officer



PRIMARY CONSTITUENTS: CL, Admin Officer PARTICIPANTS

ASSUMPTIONS



1 Procurement of computers, printers, requisitestationery,officeconsumables,paymentforutilities,electricity,communicationexpenses,localtravels,etc

50,000 40,000 30,000 30,000 150,000

2

3

4

5

TOTALS 50,000 40,000 30,000 30,000 150,000

ACE TEMPLATE

Implementation Plan

69

Annexe1:ProcurementPlan

Annexe2:PotentialBenefitsofACEtoInternalandExternalStakeholders

Annexe3

africa centre of excellence in dryland agriculture...ngren to provide acces to relevant literature...

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