7/30/2019 AF Timeline - Stage and Decoration

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AsianFest 2010 Timeline for Stage/Decorations Committee

Head Officer Contact Information

Name Baylor email Phone

Connie Tang* Connie_Tang 832 984 4033

Suzan Chaird*/** Suzan_Chaird 915 373 3512

Elizabeth Seto* Elizabeth_Seto 281 919 6141

Christy Nguyen* Christy_Nguyen 832 212 4145

James Luu** James_Luu 469-879-2084

* Decorations; ** Stage

Two months before (September)

Reserve and brainstorm ideas for decorating display caseo Done through second floor of SUB - Reservations office

Make sure stage is reserved along with chairs, tables, etc.o Done through Keane Tarbell and Baylor Physical Plant

Brainstorm ideas for Stage Theme and Backdrop Themeo Try to start work on the backdrop at this time.

Finalize Stage Contract with Performers Find and Secure Emcees and Sound System Make a schedule of proposed rehearsal times and timeline of event (start, performances,

intermission, performances, end) for event program Buy items as needed

o AGAIN, CONSULT EXEC. BOARD FOR PURCHASES.One month before (October)

Finalize and decorate display case Reservations for everything better be there!!! Find Sound System Finalize ideas for Stage Theme and Backdrop Theme (Start work on the backdrop) Finalize Stage Contract with Performers Find and Secure Emcees Make a schedule of proposed rehearsal times and timeline of event (start, performances,

intermission, performances, end) for event program

Buy items as needed (AGAIN, CONSULT EXEC.BOARD FOR PURCHASES) Set firm dates for dry runs (Correspondence with performers), sound check, tech run

7/30/2019 AF Timeline - Stage and Decoration

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Two Weeks Before: (October 22, 2010)

Finalize and decorate display case

Reservations for everything better be there! Finalize Sound System Music CD done Backdrop and Stage Should be set at this point Finalize Stage Contract with Performers Emcees audition and picked Finalize proposed rehearsal times and timeline of event

o Start, performances, intermission, performances, and end for event program Buy items as needed

o AGAIN, CONSULT EXEC.BOARD FOR PURCHASES. Finalize Dress Rehearsal with tech check and sound check

One Week Before (October 29, 2010):

Display Case Done At This Point!!! Finalize Sound System, Music CD done Backdrop and Stage Should Be built at this point Stage Contract with Performers DONE Make sure the Emcees know their script Finalize and print programs Dress Rehearsal Finalizes with tech check and sound check Print multiple layout diagrams for everyone for setting up all of Asianfest.

EVERYONE HELP SET UP THE DAY OF!!!

Day of (November 5, 2010):

Finalize Sound System, Music CD done Set up EVERYTHING

o Make sure to consult the layout diagram! Make sure Emcees know their script. Hand out programs, if applicable. Get everything ready for a great show! Demonstrate how models will walk for the fashion show.