AESOP Training2014-2015

Overview of AESOP Key components of training

◦ What is AESOP?◦ When do I use AESOP?◦ How do I access AESOP?◦ Key features

Purpose of Training

Absence Management and Substitute Placement program.

Web-based◦ Access from anywhere

Allows multiple ways to access AESOP Everyone in the District is learning this new

process

Overview of AESOP

Where you will report your absences◦ Allows a substitute to come into your classroom

New this year, also tracks your balances such as:◦ Sick◦ Personal Days◦ Meetings◦ Conferences

What is AESOP?

EVERYTIME YOU WILL BE ABSENT FROM YOUR CLASSROOM!

Some examples are:◦ Illness◦Meetings◦Coaching

Sometimes you need to fill out conference request◦ CR will not get you a sub

When Do I Use AESOP?

Two ways to access AESOP◦ Telephone◦ Computer

Telephone Call toll free number

◦ 1-800-942-3767◦ Need to know your ID and PIN

You will be getting a fridge magnet to write on The back of your school ID will have info as well

◦ Follow the appropriate prompts◦ Option #5 is personal options

Accessing AESOP

Computer Accessing website

◦ Create as a favorite or use District access point◦ Get to “red” log in screen

Enter ID Received from Diane this morning Enter PIN Received from Diane this morning

Accessing AESOP cont’d

Notifications should be made before 6:00 AM Building secretary is your contact Personal days absences limited to 3% of staff

◦ If you try to enter and it won’t let you, day is full◦ If you are out of personal days, it won’t let you

You are able to load lesson plans for sub to see in AESOP

Day in AESOP is your buildings contract time◦ Can customize if absence is less than a full day◦ Time in AESOP reflects what you will be gone

Key Features

You have ability to set up preferred subs ◦ Up to five subs◦ They are notified before everyone else

Unless absence is within 24 hours Key Tabs in AESOP

◦ Absences Create Absences and Past Absences

◦ Account Change PIN, Preferred Substitutes, Absence Reason

Balances◦ Directory

Who approves your absences

Key Features cont’d

Some absences require note to administrator◦ Does not need to be lengthy

“My daughter Hannah is sick.” Two types of absences “Go Live” to subs

◦ Sick◦ Death in Family◦ All other absences need supervisor approval

before they “Go Live.”

AESOP Q & A

Key Features cont’d

Useful Links has AESOP training materials◦ Including videos

Let’s create an absence in the computer! District Web Page Access

Conclusion

Any questions at this time?

Questions

AESOP Training2014-2015