aerospace ground equipment (age) support services pre-proposal conference/ site visit kari m....

Aerospace Ground Equipment (AGE) Support Services

Pre-Proposal Conference/Site Visit

Kari M. Alvarado

Contract Specialist

NASA-DFRC

November 8, 2006Dryden Flight Research Center

11/8/2005 2

AGE Support Services Welcome

• Introductions• Visitor badges--no audio or video recording• Registration • Handout materials

– Welcome letter– Conference agenda & tour sequence– Center map: significant areas shaded– Question format sheets– Web Page Snapshot: About Dryden

• http://www.nasa.gov/centers/dryden/about/index.html

Dryden Flight Research Center

http://www.nasa.gov/centers/dryden/about/index.html

http://www.nasa.gov/centers/dryden/about/index.html

11/8/2005 3

AGE Support Services Welcome (con’t.)

• Questions and answers policy–Written questions only– Submit to Government representatives– Answers to be provided via

procurement WEB site

• Formal RFP and amendments are the only official binding communication to the publicDryden Flight Research Center

11/8/2005 4

AGE Support Services Solicitation Description

• Support Services overview:– AGE maintenance and modification– Vehicle maintenance and modification– Flight Shuttle equipment and flight support– Vehicle Operation training

• PWS (Attachment A to solicitation) defines requirement in detail

• Conference purpose: opportunity to view “general and local conditions…”


11/8/2005 5

AGE Support Services Solicitation Description

• Conformance with FAR, NFS and Agency and Center directives

• Posted documents– Procurement WEB site: http://procurement.nasa.gov/cgi-bin/eps/sol.cgi?acqid=114950

– Synopsis & modifications 1 - 4– Solicitation

• Cover letter• Multiple Attachments


11/8/2005 6

AGE Support Services Solicitation Description (Con’t.)

• Anticipated period of performance– 28-day phase-in period, beginning 2-01-

06• Evaluated in proposal• Awarded on separate purchase order• Three-year basic contract period, beginning

3-01-06• Two-year option thru 2-28-11


11/8/2005 7


• Hybrid: Contract types– Firm Fixed Price (FFP)– FFP Indefinite Delivery/Indefinite Quantity (IDIQ)– Cost No Fee (CNF)-materials, travel and training IDIQ

• Noteworthy clauses– Description-Supplies and/or Services to be Furnished

(B.3)– Limitation of Funds—2 types

Cost (B.4) and (I.1) Fixed Price (B.5)

– Indirect rate ceilings—apply only to CNF items (B.6)– Government Property—(G.1)– Limitations on Subcontracting—(I.1)


11/8/2005 8


• Sections A thru J become the contract

• Sections K thru M (with Forms and Exhibits) assist offerors in proposal preparation


11/8/2005 9


• Solicitation and Contract Review:– Section B identifies:

• Prices• Work to be performed• Funded amounts• Indirect rate ceilings

– Sections F and G specify performance and administrative requirements

– Section I lists additional clauses– Section J lists attachments, including:

• Performance Work Statement• Property• Wage Determination


11/8/2005 10


• Solicitation and Contract Review (con’t.):– Section K—Representations, Certifications and Other

Statements• Ensure ORCA submission is completed as this is part of

Section K (K.1)– http://orca.bpn.gov

– Section L—Instructions…to Offerors• Communicate only thru the Contracting Officer (L.3)• Proposal Preparation (L.7):

– Government right to conduct discussions– 3 Volumes: business, technical and past performance– Page limitations– Address information

• Business Volume (L.8): Pricing information and formats


11/8/2005 11


• Solicitation and Contract Review (con’t.):– Section L—Instructions…to Offerors

• Technical Volume (L.9):– Proposal must demonstrate your understanding of,

and your capability to perform, the PWS

– Provide scenario responses

– Mirrors technical evaluation sub-factors:» Understanding the Requirement» Management and Staffing


11/8/2005 12


• Solicitation and Contract Review (con’t.):– Section L—Instructions…to Offerors• Past Performance Volume (L.10)

– Relevant contract references defined– Contractors will send questionnaires to references and

ensure their receipt– Government will verify references– Government may use other sources of experience and

performance information

• Validity period of 120 days


11/8/2005 13


• Solicitation and Contract Review (con’t.):– Section M--evaluation factors

• Evaluation is in accordance with Federal Acquisition Regulation (FAR) and NASA FAR Supplement Part 15

• Best value (trade-off process) selection—Government may consider awarding to:– Other than lowest priced offeror or– Other than highest technically rated offeror

• Evaluation Factors and Sub-Factors– Technical

» Understanding the Requirements» Management and Staffing

– Past Performance– Price


11/8/2005 14



• Technical– Scoring or Technical Sub-factors

» Understanding the Requirement 600 points» Management: 400 points

– Use of Adjectival Ratings: excellent, very good, good, fair and poor

– Management and staffing includes» Management» Key Personnel» Staffing and Recruiting» Compensation Plan


11/8/2005 15



• Price/Cost– Determination of Evaluated Price

– Assessment of Business Systems

• Past Performance– Reflects Accomplishment of Related Work

– Areas:

» Technical Performance

» Schedule Performance


11/8/2005 16



• Past Performance– Government will evaluate experience for:

» Relevance» Complexity and Magnitude» Currency» Quality

– Use of Adjectival Ratings: excellent, very good, good, fair, poor and neutral

– Offerors without relevant experience will be characterized as neutral


aerospace ground equipment (age) support services pre-proposal conference/ site visit kari m....

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