aer project development anja ruhland, director aer brussels office / funding coordinator assembly of...

AER

Project Development

Anja Ruhland, Director AER Brussels Office / Funding Coordinator

Assembly of European Regions, 6 rue Oberlin, F-67000 Strasbourg, Tel. +33.3.88.22.07.07, www.aer.eu

Agenda

Introduction to AER project activities

Territorial Cooperation Projects in ENPI

European Project Development

In Detail - The Project Idea


I. AER

Project Activities


Servicing for Members

Funding information on AER Website related to thematic issues

Information during Committee Meetings

AER Training Academy on European funding

Breakfast Briefings for Brussels Offices

Funding Trackers: direct mailing and Weekly review

Joint project development


AER Projects

PRESERVE, MORE4NRG (INTERREG IVC)

Coordinated Alcohol-Policy across Europe (European Public Health Programme)

Peer Reviews on Energy in Republika Srpska (Central European Initiative)

Decentralized Development Cooperation Platform (EuropeAid)

4 submitted proposals in INTERREG IVC and CIP


Project PRESERVE

Objectives corresponding to Priority Environment and Risk management of INTERREG IVC programme

Project duration: 36 months

Aim: Enhance regional development policies for cultural heritage as factor for economic development (sustainable tourism)

AER is Lead Partner and main coordinator of component 1, 13 partners have clearly defined tasks

Budget: €1,59 millionAssembly of European Regions, 6 rue Oberlin, F-67000 Strasbourg, Tel. +33.3.88.22.07.07, www.aer.eu

Project Structure


Title Preparation activitiesResponsible partner Assembly of European Regions

Component 1

Title Management and coordinationResponsible partner Assembly of European RegionsPlanned results

Component 2

Title Communication and disseminationResponsible partner Eurobic Toscana Sud Planned results

Component 3

Title

Responsible partner Internationalisationcenter StyriaPlanned results

Component 'Preparation Activities'

A well managed project reaching its objectives, without serious conflict between the partners, without irregularities and with smooth reporting to the programme

To communicate the results to key stakeholders, including the press, with conferences and seminars open to the public in different EU regions. Also communication will occur with newsletters targeted at Europe-wide regions.

Exchange of experiences dedicated to the identification and analysis of good practices

The objective of this component will be to build a network between the partner regions and to ensure optimum collaboration, mutual learning and exchange of best practice.

Project PRESERVE

Success factors

Early contact to programme: Individual Consultations, Lead applicant seminar (stakeholders)

Early involvement of partners (geographically well-balanced) in project development process: clarification of why to get involved in project

Alignment of project idea with INTERREG IVC programme

Survey on previous projects, develop difference to other projects


II. Territorial Cooperation


Territorial Cooperation


Commission aims to set common rules

European Territorial Cooperation

EU Member States(ERDF)

Instrument for Pre-Accession assistance (IPA)

Neighbourhood and Partnership Instrument (ENPI)

European Neighbourhood and Partnership Instrument (ENPI)

Until 2006: MEDA, TACIS, now ENPI as main source of funding for 17 partner countries (Algeria, Armenia, Azerbaijan, Belarus, Egypt, Georgia, Israel, Jordan, Lebanon, Libya, Moldova, Morocco, Palestine, Russia, Syria, Tunisia, Ukraine)

Around 90% of ENPI funds used for bilateral actions, i.e. country-specific initiatives and for regional actions involving two or more partner countries. The remaining 10% are reserved for specific new areas of joint activity, such as cross-border co-operation (CBC).

Twinning and TAIEX instruments : cooperation tools between a public administration in a partner country and the equivalent institution in an EU Member State.


ENPI CBC – Black Sea

“The Black Sea Programme” ( for Moldova, Georgia, Armenia, Azerbaijan, parts of Romania, Bulgaria, Greece, Turkey, Russia, Ukraine) with a budget of €17,6 million

Priorities: Economic and social development, Working together to address common challenges (Environmental protection and conservation), Promoting local people-to-people cooperation (Cultural and education activities)

Managing Authority: Ministry of Development, Public Works and Housing, Romania http://www.blacksea-cbc.net

First call for proposals expected to be launched immediately after receiving endorsement of the EC delegation to Turkey


ENPI CBC – Black Sea

Eligible applicants

• National, regional and local authorities, NGO’s, representative associations and organizations, universities, research institutes, cultural institutes, public agencies etc. located in the eligible regions

Partnership

• Must involve partners from one or several EU Member States and from one or several partner countries (3-10 partners)

Funding: 90% of total eligible costs of the project


General requirements

European dimension: partnership, scope, added value

Co-financing

Mostly annual calls for proposals

Detailed guides for applicants and Operational Programmes to lead through application process

. Assembly of European Regions, 6 rue Oberlin, F-67000 Strasbourg, Tel. +33.3.88.22.07.07, www.aer.eu

Use proposal check, consultations, info

days ...

III. Project Development


Profile European Project Manager


Knowledge

• Basic EU knowledge

• Regional strategies / policies

• Networking and lobbying

•Project development and management

• Legal aspects of EU projects

• Business administration

• Evaluation techniques

• Communication strategies

Skills

• Communication and presentation

• Languages (EN)

• Intercultural competence

• Time – and self management

Project Management

What is a project?:

An effort within a defined timeframe that aims to achieve fixed objectives that bring beneficial change or added value with limited resources (budget and staff).

SMART project objectives: Specific, Measurable, Attainable, Relevant, Time-bound

P. Management: Planning, organizing and managing resources to bring about the successful achievement of the objectives


To put it VERY simple: „Plan the work, then

work the plan.“

Different project management approaches: in standard European cooperation projects (except research): traditional approach

4 stages plus monitoring and control


Project Life Cycle

Stage 1 : Initiation

Begin with problem description, needs analysis

Describe first project idea

Start partner search, stakeholder analysis

Develop general scope and content

Test relevance of idea, review opportunities

First contacts with programme


Stage 2 : Planning

Define objectives, expected results and impact

Develop implementation and resource schedule

Prepare project budget

Define roles and responsibilities of partners

Keep in regular contact with the programme

Prepare application and submit to programme


Stage 3 : Implementation

Contracting and Start-up

Detailed revision of tasks and responsibilities

Set-up implementation and reporting procedures

Carry out project activities

Quality control and monitoring

Partnership management

Communication and publicity


Stage 4 : Project closure

Final report

Follow-up activities

Evaluation and dissemination of project results

Note: Idea of the cycle is that outputs should be sustainable and continued to be used after project closure. This can lead to the generation of new project ideas.


Challenges

Translate your project to fit in format of programmes

Be detailed, but concise (limited space in application forms)

Use EU-jargon

Involve appropriate partners early and get sufficient input for joint proposal


IV. In detail -

The Project Idea



The project idea

Identify need

Check programme documents (OPs include analysis of strengths and weaknesses of programme area)

Check previous projects in the programme identified, assess existing services in your regions

Combine these external inputs with your own ideas

Develop a basic concept to start negotiations with the programme and possible partners


Allow partners to shape the project


Draft a first project outline

Programme and priority addressed

Background, strategic questions to be answered by the project

Central objectives

Planned actions (main work packages)

Envisaged outputs

Envisaged partnership (“consortium”)

Estimated Budget Assembly of European Regions, 6 rue Oberlin, F-67000 Strasbourg, Tel. +33.3.88.22.07.07, www.aer.eu

Contact

Anja RUHLAND

Director AER Brussels Office / Funding Coordinator

[email protected]

Phone: +32 (0) 2 4218540 Fax: +32 (0) 2 4218369


aer project development anja ruhland, director aer brussels office / funding coordinator assembly of...

Documents

rue oberlin

project development

managed project

partner regions

project preserveobjectives

europewide regions

different eu regions

aer website