Advocacy and IPR tutorial

Morag GreigAdvocacy Manager: Enlighten

Glasgow University Library

Open Scholarship 2006

18th October, 2006, Glasgow

Tutorial Outline

• Presentation - Advocacy: experiences at Glasgow

• Group discussions - advocacy experiences• Feedback and discussion• Break• Presentation: IPR issues • Group discussions – IPR experiences• Feedback and discussion

Repository development at Glasgow

• DAEDALUS Project 2002-2005• Project set out to build a collection of

institutional repositories at the University of Glasgow

• Two strands– Advocacy– Service Development

• Project developed into Enlighten: University of Glasgow’s institutional repository service

Glasgow Repositories

Enlighten (http://www.gla.ac.uk/enlighten) includes:

• Glasgow ePrints Service: published peer-reviewed papers, conference proceedings & papers, books, book chapters (http://eprints.gla.ac.uk)

• DSpace: pre-prints, theses, grey literature, technical reports, working papers (https://dspace.gla.ac.uk)

Recent developments at Glasgow

• University statement on open access• Launch of Enlighten• Appointment of permanent repository staff• Increase in amount of content in repository• Growing interest from variety of departments• Particular interest from those departments

affected by funders OA policies

Advocacy Activities

• Wide range of activities: presentations, events, e-mail list, newsletter articles, publicity material, targeted approaches

• Top-down and bottom-up• Resource intensive• Involved repetition and reinforcement –

iterative process• Advocacy campaign guidelines & advice:

https://dspace.gla.ac.uk/handle/1905/377

Author reactions

• Interested, but not wildly enthusiastic

• A lot of confusion over open access and what it means for them

• Happy to participate if someone else does the work (and copyright checking)

• Concerned about funding body/research body OA policy implications

Issues for academics

• Why should they bother depositing?• Potential for copyright infringement• Confusion between OA journals and OA

repositories• Concern about the possible collapse of the

current publishing system (particularly peer review) and the possible impact, especially on small society publishers

• How will people find material in repositories?

Positive persuasive tactics

• Usage statistics

• Citations

• Visibility in search engines such as Google and Yahoo

Key Success Factors

• Journals crisis not an issue for most academics

• Support of heads of departments/schools or key academics helps

• Deposit does not require lots of additional work

• Repository staff will check/advise on copyright

• Authors can see key benefits

Usage statistics

• >280,000 pdf downloads since repository was launched (and growing daily)

• >20,000 overall downloads of full text article per month

• Top item downloaded over 11,000 times• Top ten items all downloaded over

1,800 times

Funding bodies

• Mandates by universities

• Mandates by funding bodies/research councils

• Research Assessment Exercise and similar

• Impact of such moves

• How can we best make use of them?

Current state of flux…

• Uncertain how things will develop

• Advocacy should be easier for those beginning now

• Pace of change rapid

• Advocacy will inevitably involve guidance and reassurance as well as persuasion

Discussion Groups

Advocacy

Group Discussions

• What are the key messages that those engaged in open access advocacy need to get across to academics?

• What are currently the main barriers to Open Access and how can we overcome them?

Group Discussions

• How can we best take advantage of funding body open access policies?

• What ‘added value’ can repositories provide for academics that will persuade them to deposit?

IPR Issues and repositories

Author’s attitudes to copyright agreements

• General lack of awareness of what they have signed and the consequences

• Misconception that assigning copyright means deposit is not permitted

• Fear they will not get published if they don’t sign or try to amend agreements

• Preference for project staff checking copyright agreements for them

• Changing attitudes - balance between informing and dictating

Interpreting copyright agreements

• Lack of clarity, e.g. authors retain copyright, but publishers still set restrictions on what authors can do

• Does one outweigh the other?• Personal/departmental/university sites –

what does this mean in practice?• Publisher versions v authors’ final

versions/authors’ post-prints

Author final versions/post-prints

• Many authors don’t have suitable versions, particularly of older articles

• Some authors not keen to make this version available

• Uncertainty about publishers style sheets, templates etc. used from the outset

• Need to encourage authors to start keeping suitable versions

Other issues…

• Multiple authors

• 3rd party copyright material

• The practicalities of publisher embargoes

Books and permissions

• Have sought permission from publishers to add books and book chapters to the ePrints Service

• Responses surprisingly positive, particularly if material is a few years old

• Issue of potential conflict with authors royalties?

Group Discussions

IPR

Group Discussions

• To what extent should repositories take on the role of helping academics with IPR issues? Should academics be encouraged to take more responsibility in this area?

• What are the key IPR and related issues that are hindering the population of repositories? What are the main IPR issues that concern academics?