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RECRUITMENT INFORMATION PACKAGE

Executive Manager Corporate Services

For further information contact:Linda McNab

Human Resources CoordinatorPhone: (08) 9339 9339

oremail: [email protected]

mailto:[email protected]

Information Package: Executive Manager Corporate Services

Written Applications Must Be Received by:

4pm Friday 8th June 2018

Town of East Fremantle – Recruitment Information Package


Table of Contents

1. Advertisement....................................................................................................1

2. Organisaiton Structure.......................................................................................2

3. Conditions of employment..................................................................................3

4. Other benefits of working at Town of East Fremantle........................................3

5. Information on the Town of East Fremantle.......................................................4

6. Strategic Community Plan 2017-2027................................................................4

7. Application Process............................................................................................5

7.1 Required Documents..............................................................................................5

7.2 Referees.................................................................................................................6

7.3 Formal qualifications...............................................................................................6

7.4 Closing date............................................................................................................6

7.5 Selection for interview............................................................................................6

7.6 During the interview................................................................................................6

7.7 Additional Assessments.........................................................................................7

7.8 Interview Outcomes................................................................................................7

7.9 Submitting your application....................................................................................7

8. Position Description...........................................................................................8

9. Selection Criteria..............................................................................................13

Town of East Fremantle – Recruitment Information Package


1. Advertisement


The Town of East Fremantle is seeking a highly motivated professional, with a strong background in finance and experience in leading a multi-functional service team.

As a member of the Executive Team you would be working in a newly refurbished office environment in a significant heritage building in one of Perth’s most picturesque suburbs.

A contract term of between three (3) and five (5) years will be offered and an attractive salary package will be negotiated with a cash component between $110,000 and $135,000 pa (total remuneration package of between $126,397 to $166,647 pa), which includes a fully maintained vehicle for restricted private use, superannuation of 9.5% with additional 5% super subject to conditions, flexible working arrangements, a monthly RDO and free parking.

Applications close Friday 8th June 2018 at 4pm and must address the selection criteria.

To obtain an application package please go to our web page - http://www.eastfremantle.wa.gov.au/council/employment-at-the-town-of-east-fremantle.aspx. For further information about the position, please contact Linda McNab, Human Resources Coordinator on 9339 9339 or email [email protected].

Gary TuffinChief Executive Officer

Town of East Fremantle – Recruitment Information Package Page 1

http://www.eastfremantle.wa.gov.au/council/employment-at-the-town-of-east-fremantle.aspx


Organisation Structure



2. Conditions of employment

This is a contract position and a term of between three (3) and five (5) years will be offered to the successful candidate.

Council will contribute 9.5% compulsory superannuation and you will be eligible to enter into Council’s contributory scheme (entitles you to a further $ for $ contributions up to 5.0% of salary), depending on conditions.

Working Hours – 8:30am – 5:00pm (1/2 lunch break) Monday to Friday. A minimum of eight (8) hours per day, seventy six hours (76) hours per fortnight.

One rostered day off every four weeks.

Annual Leave – four (4) weeks per annum.

Business and restricted private use of a fully maintained Town vehicle, as per the Town of East Fremantle Vehicle Policy.

Training and personal development opportunities.

Membership and subscriptions to a set value per annum negotiable.

Clothing allowance – in accordance with Council policy.

3. Other benefits of working at Town of East Fremantle

Employee Benefits: In addition to the salary range indicated above, the Town offers an extensive range of benefits which includes:

Flexible working hours for a work life balance;

Parental Leave as per the National Employment Standards;

Thirteen (13) weeks paid long service leave after ten (10) years continuous service;

Free parking; and

Health and wellbeing program.



4. Information on the Town of East Fremantle

The Town of East Fremantle was created in 1897, when it separated from the Fremantle Municipal Council. Bordering the Swan River, our Town has a strong cultural heritage and supports a large range of sporting clubs and community organisations.

The Council comprises the Mayor and eight (8) Councillors, providing representation for a resident population of approximately 7,860 and covering 3.2sq kilometres.

The Town’s administration centre is located at 135 Canning Highway East Fremantle and has been fully refurbished to accommodate Finance and Administration, Town Planning and Building, Environmental Health and Community Services.

Tricolore Community Centre is home to the administration for our Neighbourhood Link Home and Community Care (HACC) services, and we have a Works and Services Department located at the depot in Allen Street which provides the services for street verges, parks, playing fields, roads and recreational reserves.

The Town has approximately 53 employees, with a total budget of approximately $15 million.

5. Strategic Community Plan 2017-2027

The Strategic Community Plan is a long-term planning document that sets out the community’s vision, aspirations for the future, and the key strategies we will need to focus on to achieve our aspirations.

It is part of our fulfilment of the Integrated Planning and Reporting (IPR) Framework. All local governments in Western Australia are required to implement IPR which enables robust decision-making.

A copy of the Plan can be found on our website http://www.eastfremantle.wa.gov.au


http://www.eastfremantle.wa.gov.au/


6. Application Process

Selections will be based on which applicant demonstrates the highest merit for the position and on their past experience and ability to demonstrate that they can perform the duties in the advertised position.

6.1 Required Documents

Please provide the following documentation:

Covering Letter

Please provide a covering letter with your application.

Curriculum Vitae/Resume

This should provide personal details (e.g. name, address, telephone number) relevant work history, education, training courses attended, qualifications and professional memberships.

Statement addressing the Selection Criteria

To apply, please submit a statement (in no more than 3 pages using 11 point font) that addresses all of the selection criteria. The statement should demonstrate that the applicant has the relevant skills, experience and suitability for the position in the context of the role statement. Selection Criteria can be found in the position description.

Please note – proforma and late applications cannot be accepted.



6.2 Referees

You should include in your Resume the names and contact numbers of at least two (2) referees. These referees may be contacted to verify the information stated in your Resume. We prefer that your referees be a current manager / supervisor; however a manager / supervisor from a previous position may be used.

6.3 Formal qualifications

The position description addresses whether formal qualifications are a requirement. If required, photocopies of your qualification(s) or academic records of current studies should be attached to your application. Please do not submit originals.

6.4 Closing date

The closing date for an application is displayed in the advertisement. Applications received after the closing date will not be considered.

6.5 Selection for interview

A shortlist of applicants for interview will be chosen by a selection panel. These applicants will have successfully demonstrated that they meet the requirements for the position. Shortlisting may take up to two weeks after the closing date.

If your application is shortlisted, you will be invited for an interview. All interview questions will be based on the selection criteria for the position and in most cases, will be given to you shortly before the interview.

Unsuccessful applicants at this stage will be notified in writing. If you do not receive any correspondence from the Town of East Fremantle within three (3) weeks of the closing date, please assume that your application was unsuccessful in this instance.

6.6 During the interview

Applicants with special requirements, such as wheelchair access, are requested to inform the officer when asked to attend for an interview.

Each interview will be conducted by an interview panel and each applicant will be assessed in the same manner. The aim is to obtain examples of past situations that actually occurred, how the situation was handled and the outcome of the action taken. During the interview, panel members will take notes and assess your answers to questions.

Do not assume that each panel member knows your suitability for the role, even though you may have worked with them, or have previous experience in the position you have applied for.

Should you not understand a question asked during the interview please seek clarification prior to providing a reply. Feel free to ask questions of the panel relevant to the position and the organisation, as the interview is a two-way communication process.



6.7 Additional Assessments

Preferred applicants may be required to undertake a pre-employment medical to determine the applicant’s suitability to carry out the inherent requirements of the position description.The preferred applicants will also be required to provide a current Police clearance (the cost of such will be reimbursed).

In some instances a second informal interview may be required.

6.8 Interview Outcomes

All shortlisted candidates will be contacted within seven (7) working days of the interview.

The successful candidate will be offered the position verbally from the panel Chairperson or the Human Resources Coordinator while unsuccessful candidates will be notified in writing.

If requested, the panel Chairperson will provide feedback to unsuccessful applicants who received an interview, indicating the reasons why their application was not successful.

6.9 Submitting your application

Applicants are requested to forward their application one of the following ways:

Delivered by hand, addressed to:

or by post and should be addressed to:

or via email – please save in Word or PDF

Gary TuffinChief Executive OfficerTown Hall, 135 Canning Highway EAST FREMANTLE WA 6158

Gary TuffinChief Executive OfficerPO Box 1097FREMANTLE WA 6959

Gary TuffinChief Executive OfficerTown of East [email protected]


mailto:[email protected]


Chief Executive Officer


7. Position Description

Position number ADMIN 1

Classification Contract Negotiated as per Contract

Position title Executive Manager Corporate Services

Directorate Corporate and Community

Business unit Corporate and Community

Service area Finance, Administration and Community Services

Location Town Hall

Agreement Contract

Status Contract

FTE 1 Hours p/week 38

Position created Last review 2017

Reporting relationship

(Corporate)

(Community)


Manager Finance and Administration

Finance / Payroll Officer

Records Coordinator Rates Officer

Customer Service Officer / Receptionist

Corporate Support Officer

Admin Support

HACC Services Coordinator

Day Centre Supervisor

Handyman /Gardener / Bus Driver

Social Support Worker

Activity Assistant / Bus

Driver (PT)

Bus Driver / Activity

Assistant (PT)

Bus Driver / Activities Relief (C)

Recreation Support

Workers (C)

VolunteersAdministration Support

Officers (C)

Support Workers

Domestic (C)Social Support

Leader (C)

Coach / Captain &

Assistant (C)

Economic & Community

Development Officer


Areas of Direct Responsibility Financial Management, Accounting and Budgeting. Local Government Accounting Regulations. Day to day running of the Finance and Administration Departments. Asset Management. Forward Financial Planning. Property Leases & Other Legal Instruments. Records Management. Insurances. Risk Management. Community Services. Customers Services (front counter).Corporate Key performance areas outlined in Strategic Community Plan. Corporate Business Plan. Workforce Plan. Performance appraisal action plan.Primary Objectives of the Position Responsible for the efficient and effective management, direction and control of

the Financial, Administration and Community Services Departments in accordance with the direction of the Chief Executive Officer, provisions of the Local Government Act 1995 and other enabling legislation and statutory standards and in accordance with the policies and delegations of the Council.

Creates, leads, maintains, coordinates and motivates a multi-disciplinary team. Keeps the Chief Executive Officer, other department managers and Council

informed and provides advice in respect to financial planning and policy development and contemporary issues in addition to routine financial management reporting.

Advises elected members and relevant staff with respect to all aspects of the financial regulations contained within the Local Government Act 1995 and the various accountabilities and responsibilities in regard to compliance.

Provides strategic and forward financial planning direction for the Town. Promotes and attains the corporate and community services objectives of the

Town of East Fremantle.Competencies Leading Personal Awareness Change orientation Focused on the future Acts with complete integrity

Results Driven Technical/Functional Excellence Coach and develop others Building effective teams/partnerships

Qualifications/Training Appropriate qualifications in Finance essential. Appropriate qualifications in Management well regarded. Membership of a professional accounting body is desirable. Professional qualifications with CPA’s or ICA’s, or substantial progression

towards attainment of those qualifications, desirable. A commitment to ongoing education relative to the position. Current “C” class motor driver’s licence.

Experience



At least five (5) years’ experience in a senior financial or accounting role within Local Government (highly desirable) or the public or private sectors.

Previous experience in change processes at a senior management level. Relevant experience with a range of computer systems. Experience in relation SynergySoft highly regarded.Skills Demonstrated ability to supervise and develop a multi-disciplinary team. Proven management and organisational skills. Demonstrated ability to conceptualise, develop and implement financial

strategies. Sound policy development skills. Ability to interpret and apply relevant legislation and legal documentation. Ability to manage, administer and apply relevant computer systems, through

strong computer accounting system experience and sound spreadsheet skills. Highly developed communication and interpersonal skillsKnowledge Sound knowledge of organisational and business planning processes including

contemporary management, budgeting, taxation, financial management and all relevant accounting principles.

Specialised knowledge of legislative requirements affecting financial management and local government generally.

Sound knowledge of document management and information support services. Detailed knowledge of Australian Accounting Principles in compliance with

Australian Accounting Standards and Local Government Accounting Directions (AAS27).

Working knowledge of taxation principles including fringe benefits tax and GST provisions.

Working knowledge of Corporate Planning principles.DutiesOutcome - Professional Production of monthly statutory financial reports to Council accompanied by an

analysis of performance to date. Production of management reports to departmental managers to enable

monitoring of expenditure. Implementation of processes and procedures related to GST. Coordinate the development and submission of Council’s annual budget and

monitor and review departmental budgets against actual costs. Provide support and financial advice, both operational and strategic, to other

executive staff on all matters pertaining to Council’s financial situation. Ensure the effective investment of surplus funds in accordance with Council

policy. Conduct internal audits as required. Oversee taxation implementation processes and all other audit and statutory

compliance functions. Ensure appropriate insurance coverage. Prepare reports for Council and Committee meetings and respond to Council

requests for information and advice as directed by the Chief Executive Officer. Attend all Council and Committee meetings as required. Oversee the preparation of reports from Departmental staff for monthly Council

meetings and other meetings as required. Maintain knowledge of contemporary financial management developments and



initiatives, government legislation and policies and advise Council on any impacts such matters may have on the Town’s activities.

Ensure appropriate and effective financial management systems and procedures are in place at all times in line with the Act and any relevant Regulations.

Outcome – Corporate Management Perform corporate role as a member of Council’s Senior Management Team. Ensure relevant Departmental issues are progressed in accordance with

Council’s objectives. Adhere to the Town’s Policies, Procedures, processes and Code of Conduct at

all times. Ensure Council policies as relevant to the Department are current and

appropriately aligned to Council’s corporate objectives. Ensure Departmental work is monitored and implemented according to agreed

timeframes. Participate in the strategic development and management of the organisation. Development and review of sound financial policies. Provide support and assistance to elected members and Chief Executive Officer

on all matters of financial policy and statutory provisions. Prepare the annual report relating to financial summaries. Ensure a high level of internal and external customer service is maintained by

the Department. Provide day to day support and relieve as required for the Chief Executive

Officer. Prepare the Annual Budget. Prepare and maintain the Ten (10) Year Financial Plan and Corporate Plan. Assist with the production of the Town of East Fremantle Corporate Plan.

Outcome – Human Resource Management Ensure effective day to day management and coordination of Departmental

staff. Oversee appropriate training that encourages all Departmental staff to reach

their full potential. Monitor the workloads and performance of Departmental staff in respect of

Council goals, Departmental evaluation and individual performance criteria. Ensure that appropriately experienced and qualified staff are employed at all

times. Work in accordance with and is responsible for the effective implementation of

the Town’s Occupational Health and Safety Policy, Procedures and OSH Responsibilities, including staff training and identification and rectification of issues within Corporate and Community Services.

Assist with the review of the Workforce Plan.

Other Attend to general correspondence, telephone and counter enquiries and act as

Chief Executive Officer as required. Represent Council at meetings with representatives of State Government

agencies, other local governments or regional groups and land owners / developers.

Perform other duties as directed by the Chief Executive Officer.



Other specific details of the positionExtent of authority Operates under the direction of the Chief Executive Officer within

established operational parameters and policies as set by Council as well as the statutory provisions of the Local Government Act 1995 and other relevant legislation.

Authority to sign financial documents and cheques in the capacity as Principal Accounting Officer in accordance with Local Government Accounting Directions and Local Government Act 1995.

Delegated authority from the Chief Executive Officer.

Position has purchasing authority in line with procedure Yes



8. Selection Criteria

Essential

Appropriate qualifications in Finance and / or Administration & Management. At least five (5) years’ experience in a senior financial or accounting role within

Local Government (highly desirable) or the public or private sectors. Specialised knowledge of financial legislative requirements affecting corporate outcomes including comprehensive knowledge of Local Government Act, Regulations and Australian Accounting Standards.

Skills and experience necessary to deliver all required financial compliances. Sound knowledge of organisational and business planning, budgeting, and

financial management and accounting principles. (Clearly demonstrate your knowledge of LG Accounting, ie responsible for Annuals, Budget, Long Term Financial Plan etc).

High level of interpersonal communication and decision making skills. Developed problem solving, negotiation and conflict resolution skills. Demonstrated leadership skills with the ability to manage a diverse team. Highly developed written and verbal communication skills including competent

report and policy / procedure writing skills. Sound understanding of contemporary management practices. Sound knowledge of Community Services development. Hold a current “C” class motor drivers’ licence.Desirable Professional qualifications with CPA’s or ICA’s, or substantial progression

towards attainment of those qualifications, desirable. Experience with SynergySoft highly regarded. Membership of a professional accounting body.
