advancing beyond capa compliance using innovation for growth … · innovation steps review sell...
TRANSCRIPT
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Presented By
Ken Peterson
Partner Quality and
Compliance Consulting
Advancing beyond CAPA
compliance using innovation
for growth
ASQ
October 9, 2018
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Now that CAPA is working…
What are the next steps to drive successful improvements?
CAPA
Innovate
Design
Investigate
Root Cause
Solve
Organizations should be
looking to innovate.
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Why do we not have more innovation?
Logic &
Reason
Innovative &
Creative
Has our
investigative
mindset taken over,
or influenced our
innovative mind?
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Is QEM in opposition to innovation?
CAPAInvestigate
Find Root Cause
Solve
INNOVATEDesign
Invent
Exploit
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Compliance Versus Improvement…
What should we do?
• Understand the processes
- CAPA… origin is past
- Innovate… origin is future
5
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QEM and CAPA… Lessons Learned
6
First Wave…
CAPAPoor
RiskManagement
Faulty
Exit
System
Faulty
Action
Selection
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QEM… Lessons Learned
First Wave… CAPA
Poor Risk Management
CAPA Overload
Faulty Exit System
Faulty Action Selection
Second Wave…CQI is not Deviation
Management
Poor Gain Management
Work outside CAPA System
Faulty Exit System
Faulty Action Selection
7
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VarianceSupplier Deviation
Out-of-Spec
Non-Conformance
Audit Finding
DeviationCustomer Complaint
Risk-Based
Issue Review
Tracking &
Trending
Inputs
CAPA
RequiredInvestigation
Corrective/
Preventive
Actions
CAPA
Initiation
CAPA
Not Required
Effectiveness
ChecksClose
Incident
CAPA
QEM Process
Quality Events
Decisions
Methodology
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MarketDemandsAuditsSuccessesProblems
ThreatsChangesPotential Problem
Tracking &
Trending
Improvement
Required Improve /
Innovate
Facilitative/
Exploitive
Actions
Opportunity
Improvement
Not Required
Effectiveness
ChecksClose
Improvement
Improvement Process
Opportunities
Benefit-Based
Issue ReviewInnovate
Inputs
Decisions
Methodology
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QEM… Sourcing Your Entrance…
Knowing Your Finish!
1
0
ComplianceImprovement
Past• Correction• Corrective• Preventive
(CAPA)
Future• Preventive (CQI)• Facilitative• Exploitive
Risk Benefit
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Future Oriented Actions
• Preventive = Decrease the probability of
occurrence
• Facilitative = Increase the probability of
occurrence
• Exploitive = Take advantage/leverage new
solution (occurrence)
1
1
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Future
Prevention and Opportunity
Decrease
Probability
And Impact
Increase
Probability
And Impact
Impact
Risk / Gain
Potential
Problem
Preventive
Action
Opportunity
Facilitative
Action
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F x I = Opportunity Score
Impact (Benefit) Scale
Negligible Minor Important Critical
1 3 5 10
Continually 5 5 15 25 50
Frequently 3 3 9 15 30
Occasionally 2 2 6 10 20
Rarely 1 1 3 5 10
Undesirable (1 to 3) Desirable (5 to 10) Significant (15 to 50)
Fre
qu
en
cy
Sc
ale
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Solution Deployment
Increase/Leverage Benefit of Solution
Exploitive Action
Solution
High Impact Conversion
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InnovationPrevent Breakthrough
Improvement…
Actions to get it done!
Potential Problem
Analysis
Study Groups, Lean
Techniques, etc.
Creativity, Innovation
Techniques,
Solution Development
Research and
Development, Design
• Potential Problems
• Creation
• New Ideas
• Invention
Improvements
• Incremental
• Enhance
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Examples:
1
6
1. Increase the throughput of line one 20% Improvement
2. Redesign lab bench to accept new piece of equipment
Innovate
3. Prevent label failure on line due to planned increase in run
speed Prevention
4. Increase doctor satisfaction of in service instructions for
new dental x-ray gun Improvement
5. Invent new component to transfer energy through pediatric
bed during surgery Innovate/Invention
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Innovation Steps
Sell
Refine
Improve
Requirements
Scope
Opportunity
Original Steps Courtesy PathWise
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Opportunity
• Identify… find
• Enhance market, operations,
product, processes, use
• Look at trends, threats,
changes, successes
Understand the Opportunity
Innovation Step
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Improvement Step
Scope
• DO…consider the scope to provide
direction and add focus to your
solution.
• DON’T…allow scope to overcome
innovative thought and new ideas.
Know the Scope
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Improvement Step
Scope
Know the Scope
• “What will the solution look like?”
• “How will this make things better?”
• “What will change as a result of…?”
Develop an improvement scope by visualizing the
end result. Consider questions as:
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Improvement Step
Scope
Know the Scope
A good improvement scope should state…
• What you will accomplish
• Where it will be done
• When you expect to finish
You need not show “how”.
Only create a clear vision of intent.
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Improvement Step
Requirements
Why?
1- Provide focus
2- To refine solutions
later
Determine Key Solution Requirements
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Improve
Improve and Innovate
Innovation Steps
Convert your scope into an objective or
objectives you can move to improve…
Keep objectives open and unbiased…
How best to _____________…
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Improve
Improve and Innovate
• Where do we find new solutions?
• How do the ideas come forward?
Innovation Steps Consider:
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Creativity Is Learned…
“Creativity does not depend on
intelligence, it depends on how
well you have trained your
mind to be creative.”
- Michael Michalko
Author
Improve: Creation
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Range
Depth
Channeling the Mind
Improve: Creation Slide Courtesy PathWise
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Think of Some Bird Names
Improve: Creation Slide Courtesy PathWise
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Bird Names
Improve: Creation Slide Courtesy PathWise
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Innovation Steps
Improve
• Brainstorming
• Channeling
• Idea Builder Tools
Improvement Techniques
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Idea Generation: Tools
Creative Tools –
“Getting Un-stuck” Tools –
Organizing Tool –
Communication Tool -
Improve: Creation
• Analogy, Inverse, SCAMPER, and Incubation
• Random Input, Imaging, Ideatoons, and Criteria Smashing
• Mind Mapping
• eChain and Graffiti Chart
Slide Courtesy PathWise
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Idea GeneratorsTechnique Description When?
Imaging/
Idea toons
Use visual images as icons with special
meaning.
To get ideas flowing. Get
unstuck
Criteria Smashing Smash all rules that would restrict
innovation.
Throughout process. Can
combine with other technique.
Mind map Write central focus in middle of page then
connect each thought.
Organize ideas and thoughts
together.
eChain An email that goes to each group member.
Write ideas and forward.
Group is not available to
meet.
Graffiti Chart A chart posted in a central location that
group can write ideas on.
Group is not available to
meet.
Improve: Creation Slide Courtesy PathWise
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Technique Description When?
Incubation Let ideas sit, go on to other things. Don’t
think about it, then return.
Throughout entire process.
Analogy A statement with the same goal, but
different content.
Situation calls for unique
ideas.
Inverse A statement with the opposite meaning. Situation calls for unique
ideas.
SCAMPER Substitute? Combine? Adapt? Modify? Put
to other use? Eliminate? Rearrange? Reverse?
Creation of new products or
services.
Random Input Use random words as triggers for new
ideas.
To get ideas flowing. Get
unstuck.
Improve: Creation
Idea Generators
Slide Courtesy PathWise
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Analogy
Improve: Creation
Similar in process but very different in content.
Goal: Improve dental x-ray gun productivity
How to improve productivity of an apple orchard…
1. Prune dead wood
2. Shake trees
3. Cross pollinate
4. Fertilize
5. Chemically enhanced bees
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Analogy Transfer
1- Prune dead wood
2- Shake trees
3- Cross pollinate
4- Fertilize
Improve: Creation
Improve dental x-ray gun productivity.
Incorporate digital
technology with Bluetooth
links…
Remove waste, target young
dentists, change sales process
Lock tight screws
Stimulate growth….
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Technique Description When?
Incubation Let ideas sit, go on to other things. Don’t
think about it, then return.
Throughout entire process.
Analogy A statement with the same goal, but
different content.
Situation calls for unique
ideas.
Inverse A statement with the opposite meaning. Situation calls for unique
ideas.
SCAMPER Substitute? Combine? Adapt? Modify? Put
to other use? Eliminate? Rearrange? Reverse?
Creation of new products or
services.
Random Input Use random words as triggers for new
ideas.
To get ideas flowing. Get
unstuck.
Improve: Creation
Idea Generators
Slide Courtesy PathWise
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Inverse
Improve: Creation
Try to destroy the innovative objective!!!
Goal: Improve dental x-ray gun productivity
How to destroy or make certain our x-ray
gun will fail…
1. Be condescending to dentists
2. Instructions difficult to understand
3. Difficult to use
4. Launch with technical problems
5. Use custom parts
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Inverse Transfer
1-Be condescending to
dentists
2- Instructions difficult to
understand
Improve: Creation
Improve dental x-ray gun productivity.
Plan in-service that engages
and compliments, respect
them as experts.
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Build Solutions
1. Generate Solution
2. Refine Solution
Improve: Creation
The solution step in the
process is comprised of
two intertwined steps:
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Categorize and combine ideas together
for complete solutions
Theme
Theme
Theme
IdeaIdeaIdea
Solution
Improve: Creation
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Refine
Refine your Solution
Innovation Step
Do you have earlier design requirements that are
absolutely necessary for success?
If so you MUST find a way to re-engineer your
solution or it is very likely to fail.
Bring in other experts to help you refine your
solution!
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Refine
1. Evaluate the feasibility of your
Generated Solution; refine as
needed.
2. Evaluate the performance of your
solution; refine as needed.
3. Evaluate the risk of your solution;
refine as needed.
Refine your Solution
Re-examine your solution against
the earlier requirements you
established:
Innovation Step
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Refine
Refine your Solution
Innovation Step
What potential problems or risks are inherent in your solution?
Debug them now before you present the solution to management!
Build these risk actions into your deployment plan.
Prevention Actions
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Refine & Plan…
Innovation Step
Build an Action Plan
Plan your implementation and
consider these actions:
Preventive = Decrease the probability of occurrence
Facilitative = Increase the probability of occurrence
Exploitive = Take advantage of new solution
Pre-sale… This may be a detailed draft
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Sell
Selling your
solution can be as important
as constructing it!
Sell the Solution to Management
Innovation Steps
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Know the basics:
• Who is buying this?
• Who must accept?
• Who will fund it?
• Who has influence with the buyer?
• Who would make the best presentation?
• What hot buttons need I press?
Sell the Solution to Management
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Innovation Steps
Review Sell
Refine
Improve
Requirements
Scope
Opportunity
1. Implement a step-by-step process to
transform ideas into practical and
business focused solutions.
2. Have good tools that work for your
environment and products.
3. Sell your solutions and obtain
commitment and buy-in to implement
them.
To Succeed
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CAPA
Innovate
Design
Investigate
Root Cause
Solve
Growth… remember you may just learn more through your efforts even if failing occasionally than if you succeeded initially.
Are you ready to move into the future with innovation?
Not every solution needs a problem!
Exploit
Invent
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Thank you
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