advanced word processing final exam study guide

7/28/2019 Advanced Word Processing Final Exam Study Guide

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Advanced Word Processing Final Exam Study Guide

Completion

Complete each statement.

1. In a main document, codes called _________________________ mark where variable information will beinserted.

2. A(n) _________________________ source is a document that contains information that will be inserted into the

main document.

3. Inserting information from a data source into a main document produces a final document called a(n)

_________________________ document.

4. During a merge, the merge fields instruct Word to retrieve information from the _________________________

source.

5. The _________________________ row is the first row of the data source table.

6. The information below the header row in the data source is called _________________________.

7. Each row of data in the data source table makes up a complete _________________________.

8. To open the Mail Merge task pane, click the _________________________ tab, click the Start Mail Merge button

in the Start Mail Merge group, and then click Step by Step Mail Merge Wizard.

9. When selecting a main document, one option is to use the document currently displayed in the

_________________________ window.

10. When selecting a main document, one option is to start a new document from a pre-installed mail merge

_________________________.

11. Creating a data source involves two steps: deciding which fields to include in the _________________________,

and entering address information.

12. When you create a data source, the file is saved as a Microsoft Office _________________________ Lists file.

13. When you create a new data source from within the Mail Merge task pane, Word provides a number of

_________________________ fields, such as First Name, Last Name, and Company.

14. A(n) _________________________ field in Word tells Word to provide the current date each time the documentis opened.

15. If you see {TIME \@"MMMM d,yyyy"} instead of the date, your system is set to display

_________________________ codes.


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16. The item marked 4 in the accompanying figure is a(n) _________________________.

17. To open the Merge to New Document dialog box, click _________________________ in the Mail Merge task

pane.

18. To _________________________ means to rearrange a list or a document in alphabetical, numerical, orchronological order.

19. A(n) _________________________ is a dotted line that extends from the last letter of text on the left margin to

the beginning of text aligned at a tab stop.

20. A(n) _________________________ character is used to divide text into individual pieces of data before it is

converted into a table.

21. If you make formatting changes, they are listed in the margin in oblong boxes known as ____________________.

22. In Word, the strikeout lines, colored text, and vertical margin lines in documents are known as revision

____________________.

23. When you place the mouse pointer over a deleted comment in a merged document, a(n) ____________________

appears with the name of the person who made the change.

24. The name of the person in the ScreenTip that displays when you position the mouse pointer over a comment is

specified in the ____________________ text box on the Popular tab of the Word Options dialog box.

25. You can combine, or ____________________, two copies of a document into one final document in Microsoft

Word.


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26. The item marked 3 in the accompanying figure is the ____________________ button.


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27. The item shown in the accompanying figure is the ____________________ Pane.

28. In OLE, the program into which an object is integrated is called the ____________________ program.

29. In OLE, the file into which you insert the object is called the ____________________ file.

30. OLE stands for ____________________.

31. A(n) ____________________ is an item such as a graphic, WordArt, chart, or section of text that you can modify

and move from one document to another.

32. ____________________ is a technique that allows you to insert a copy of an existing object into a destination

document.

33. ____________________ is similar to embedding, except that the object inserted into the destination file maintains

a two-way connection between the source file and the destination file.

34. In embedding, the ____________________ file is unaffected by any editing in the destination document.

35. An Excel worksheet is arranged in rows and columns, just like a Word ____________________.

36. In Excel, the intersection between a row and column is called a(n) ____________________.

37. When you make a document available ____________________, others can read it on the computer screen rather

than on a printed page.

38. You can create a(n) ____________________ folder in order to reduce the size of a file.

39. The process of making a Web page available to others via a Web server is called ____________________ theWeb page.

40. The HTML codes in a document are also known as tags, or ____________________.

41. A document ____________________ is a blueprint for the text, graphics, and format of a document.


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42. When you ____________________ a file, like the image in the accompanying figure, you remove certainunnecessary parts of the file.

43. ____________________ are shapes that contain text and have a line attached to them so that you can point to

something in the document.

44. A(n) ____________________ is an object that contains text.

45. A(n) ____________________ is a graphic that appears behind or in front of existing text on the pages of a

document.

46. A Smart ____________________ appears as a dotted purple underline in a document.

47. ____________________ are frequently used items such as text, graphics, and formatting that you can insert into

your documents quickly and efficiently.

48. ____________________ are building blocks that you create.

49. ____________________ checks for letter transposition (adn to and) and a sentence that begins with a

lowercase letter, for example.

50. ____________________ contain text pulled from the document, and provide relief from unbroken text.

51. ____________________ are text boxes that contain additional, related information that is not contained in the

main document.

52. The identifying information about a file that is saved along with it is known as the files ____________________.

53. A(n) ____________________ is a special code that instructs Word to insert information, such as the current date,

into a document.

54. Braces are also called ____________________ brackets or curly brackets.

55. A(n) ____________________ is a word or phrase that specifies what the field should do, such as display a

prompt.


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56. A(n) ____________________ is a command that turns on or off certain features of a field.

57. The ____________________ field inserts the current date and time or specified parts of the date and time in the

format you select.

58. You use a(n) ____________________ field to insert the content of a specific bookmark.

59. The ____________________ is a pattern of abbreviations and punctuation that follows the switch code \@ and

specifies the content and format of the date and time.

60. The purpose of a(n) ____________________ field is to provide prompts to the user to add certain information to

update a field.

61. The people who will use a form in their daily work are referred to as the ____________________.

62. An on-screen ____________________ is a Word template that places where the user enters information at a

computer.

63. ____________________ in a form are areas that can contain only the type of information that you specify.

64. A ____________________ content control holds a list of choices from which the user can pick, and allows theuser to type alternate text if none of the choices is correct

65. Even when hidden, the ____________________ still define a table's structure.

66. When you ____________________ cells, you divide one cell into two or more cells.

67. You can split cells vertically to increase the number of ____________________ in a row.

68. Reverse type is also called ____________________ type or surprinted type.

69. There are no ____________________ that calculate a value but you can use a legacy text form field and specify

that it is a Calculation type.

70. When you choose the numeric picture that formats input as ____________________, Word displays it with adollar sign and usually with a decimal and two digits to the right of the decimal.

71. The type of information that a field will accept is the input ____________________.

72. The Save button is on the ____________________ toolbar.

73. To send a fax from your computer without having to print first and then send the paperthrough a fax machine, you need to have either a fax modem or subscribe to a(n) ____________________ fax

service.

74. A(n) ____________________ picture is a pattern of digits and symbols.

75. A(n)____________________ is a mathematical statement that calculates a value.

76. The formula button is in the ____________________ group on the Layout tab.


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77. A(n) ____________________is a relationship between variables; basically, its a shorthand way of writing a

formula.

78. A(n) ____________________ is a value that a function needs in order to calculate its result.

79. The check box ____________________ is an example of a legacy form field.

80. Most formulas include at least one ____________________, which is a symbol for a number that can change.

81. A list of words and phrases accompanied by the page numbers on which they appear in a printed document is

called a(n)____________________.

82. A master document is a long document divided into several smaller, individual files, called

____________________.

83. You can create a master document by converting an existing document into a master document and converting its

parts into ____________________.

84. Dividing one document into two subdocument files is known as ____________________ the subdocument.

85. In the figure above, the text below the name of the woman is called a(n) ____________________.

86. Word refers to any kind of illustration, like the picture of the woman in the figure above as a(n)

____________________.

87. In the figure above, to create the text below the name of the woman you use the ____________________ dialog

box.

88. In the figure above, to force the text to shift to the right of the picture, you select the picture, and then click the

____________________ button in the Arrange group.

89. In the figure above, to add a frame to the picture, you select the picture, and then click a style from the

____________________ group on the Ribbon.

90. In the figure above, if you added or deleted pictures from the same document, the caption number beneath the

woman would ____________________ automatically.

91. Microsoft ____________________ is a program you can use with Word and other Office applications to create

line charts, bar graphs, area charts, pie charts, and other types of charts.


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92. To access the pane shown in the figure above, click the____________________ button.

93. A(n) ____________________ is a notation within a document that points the reader to another figure, table, or

section.

94. The____________________ of a document includes the table of contents.

95. If you do not have Excel, you can use Microsoft ____________________ with Word to create charts for your

Word document.

96. The Cross-reference button is in the ____________________ group.

97. A type of restriction that prevents users from making any changes is known as____________________ only.

98. When you attach your ____________________ signature to a Word document, you confirm that you are the

owner, author, or reviewer, and certify that the document is unaltered and that the information in the document is

correct.

99. A(n) ____________________ reference is a field code that inserts text formatted with a particular style at the

location of the field code.

100. The words and phrases contained in an index are called ____________________.


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Advanced Word Processing Final Exam Study Guide

Answer Section

COMPLETION

1. REF: WD 2622. REF: WD 262

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100. REF: WD 579

advanced word processing final exam study guide

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