advance program - transportation research...

13TH NATIONAL CONFERENCE ON TRANSPORTATION ASSET MANAGEMENT • ADVANCE PROGRAM I

ADVANCE PROGRAM

JULY 11–14, 2020Boston, Massachusetts

Convened byTransportation Research Board

http://trb.org/conferences/AssetMgt2020.aspx

13th National Conference on

Transportation Asset Management

13TH NATIONAL CONFERENCE ON TRANSPORTATION ASSET MANAGEMENT PLANNING COMMITTEE

Gregory Slater (Chair), with Meredith Hill and Karuna Pujara, Maryland Department of Transportation Brad Allen, Applied Pavement TechnologyHolly Arnold, Maryland MTA Emily Burns, Seattle Department of TransportationAnita Bush, Nevada Department of Transportation Louis Cripps, RTD DenverTamara Haas, New Mexico Department of TransportationGregory Johnson, WSPMildred Chua with David Kraft, New York Metropolitan Transportation Authority (NYNJPA)Nathan Lee, with Patrick Cowley, Utah Department of Transportation Hyun-A Park, Spy Pond PartnersRobert Peskin, AECOMScott Richrath, AtkinsKaren Riemer, Connecticut Department of Transportation Jack Stickel, Alaska DOT, retired

LiaisonsStephen Gaj, FHWA Asset Management OfficeHeather Holsinger and Robert Kafalenos, Sustainable Transportation and Resilience, FHWAMshadoni Smith, and Alexandra (Lexa) Galanti, FTAMatthew H. Hardy, AASHTORichard A. Weaver, Liaison, APTA

Staff ListTom Palmerlee, Associate DirectorRhonda Levinowsky, Associate Program officerBruce Millar, Conference ManagerKate Debelack, Registration AssistantPatti Lockhart, Managing Editor

The Transportation Research Board The Transportation Research Board is one of seven major programs of the National Academies of Sciences, Engineering, and Medicine. The mission of the Transportation Research Board is to provide leadership in transportation improvements and innovation through trusted, timely, impartial, and evidence-based information exchange, research, and advice regarding all modes of transportation. The Board’s varied activities annually engage about 8,000 engineers, scientists, and other transportation researchers and practitioners from the public and private sectors and academia, all of whom contribute their expertise in the public interest. The program is supported by state transportation departments, federal agencies including the component administrations of the U.S. Department of Transportation, and other organizations and individuals interested in the development of transportation.

www.TRB.org

II 13TH NATIONAL CONFERENCE ON TRANSPORTATION ASSET MANAGEMENT • ADVANCE PROGRAM

MESSAGE FROM THE CHAIRDuring a time of ever-changing dynamics, there is a tremen-dous amount happening in the world of asset management. The 13th National Conference on Transportation Asset Man-agement is an event you do not want to miss! The program in-cludes a variety of topics, highlighting best practices in long-standing areas, as well as emerging issues from the changing world around us. This program will satisfy practitioners who are just getting started and offer complex investment strategies to challenge those who are ready to move beyond the basics. The program will feature dedicated sessions that address transit asset management, asset data, organiza-tional structure and culture, and improving resilience to climate change and ex-treme weather events—as well as integrated sessions that blend these topics with presentations in the other tracks. Be sure to note all the events in addition to the conference program, which will take place immediately before the conference itself. You will not want to miss the workshops, technical meetings, and other events that will be held during the week. Whether you are a member of the pooled fund es-tablished by the Iowa Department of Transportation; a practitioner from a federal, state, or local transportation agency; a member of a regional planning organization, transit agency, academia, or private industry, the conference provides a great op-portunity to enhance your skills, learn what is being done in other organizations, and exchange ideas with your peers.

I hope to see you in Boston this summer!

Greg Slater Chair, 2020 Asset Management Planning Committee Maryland Secretary of Transportation

13TH NATIONAL CONFERENCE ON TRANSPORTATION ASSET MANAGEMENT • ADVANCE PROGRAM 1

2 13TH NATIONAL CONFERENCE ON TRANSPORTATION ASSET MANAGEMENT • ADVANCE PROGRAM


SCHEDULE AT A GLANCE

SATURDAY, JULY 11, 2020

SUNDAY, JULY 12, 2020

MONDAY, JULY 13, 2020

TUESDAY, JULY 14, 2020

8:00 AM

8:30 AM

FHWA/ AASHTO Part 2

Asset MgtPeer Exchange

FTA State of Good Repair Roundtable

Opening Session Breakouts (5)9:00 AM

9:30 AM10:00 AM10:30 AM

Breakouts (5) Breakouts (5)11:00 AM11:30 AM12:00 PM

Pooled Fund States Lunch Lunch12:30 PM

1:00 PM1:30 PM

Advance Workshops

Breakouts (5) Breakouts (5)2:00 PM

FHWA/AASHTO Part 1

Asset MgtPeer Exchange

2:30 PM3:00 PM3:30 PM

Breakouts (5)Closing

4:00 PM4:30 PM5:00 PM Planning

Committee Debrief

5:30 PMPosters & Reception6:00 PM

6:30 PM7:00 PM

PROGRAM TRACKS1. Implementation2. Data Governance and Tools3. Managing Risk4. Partners and Peers5. Sustaining Asset Management in Your Organization

2020 BOSTON COMMITTEE MEETINGSTRB (Open to All Conference Attendees, unless indicated)Strategic Management (ABC10)Management and Productivity (ABC20)Performance Management (ABC30)Asset Management (ABC40) (with AASHTO Subcommittee)Management and Leadership Section (ABC00), by invitationTransit Management and Performance (AP010)Transit State of Good Repair Joint SubcommitteeEducators BreakfastAASHTOAsset Management Subcommittee (with TRB Asset Management Committee)Performance Management Committee

PRE-CONFERENCE ACTIVITIESFHWA/AASHTO Peer Exchange (Public Agency Staff Only) Time to be announced in final program. For more information contact Matt Hardy at [email protected].

FTA Roundtable (Public Agency Staff Only) Mshadoni Smith, Federal Transit Administration, presidingThe Federal Transit Administration (FTA) will hold the 2020 Transit Asset Management (TAM) Roundtable on Sunday, July 12, 2020, in conjunction with the TRB 13th National Conference

on Transportation Asset Management. This highly interactive event will bring together participants from transit agencies, state DOTs, MPOs, and private industry from across the country who are involved directly in the management of transit capital assets, providing an opportunity for agency staff to learn from one another and discuss ongoing implementation of agency TAM plans and programs.

Pooled Fund Activities, Sunday, July 12, 2020 (Invitation only) TBA in the final program. For more information contact: Matt Haubrich at [email protected] or visit http://www.pooledfund.org/Details/Study/584

Transportation Research Board Professional Development Hours for Registrants for the 13th National Conference on Transportation Asset Management will be available. Details, forms, and credits will be provided in the final program.

PRE-CONFERENCE WORKSHOPS, Sunday afternoon, July 12, 2020• Introduction to Asset Management • Risk Management • Asset Management in P3 Environment • Transportation Asset Management Strategic Planning and Research Roadmap

Development, NCHRP 20-123(01)


JOIN IN THE POOLED FUND The Iowa Department of Transpor-tation is happy to accept additional partners for pooled fund TPF-5(335) to help support future Transportation Asset Management Conference activ-ities. The pooled fund allows partners to participate in TAM conferences.

CONFERENCE PROGRAMOPENING SESSIONAsset Management Challenges for Today’s TransportationGregory Slater, Maryland Secretary of Transportation and Conference Chair, presidingSecretary Slater will overview the Conference and the increasingly sophisticated chal-lenges for asset management for transportation organizations. Included will be:• Evolution of agency investment priorities to better meet economic and societal

demands.• The need for increased collaboration across modes and jurisdictions.• The growing need to understand international initiatives in asset management.

Track One: IMPLEMENTATIONTAMP ImplementationAgencies submitted their final TAMPs in 2019 and are now working on implementing them. Panelists will share the experiences they are having with implementation: chal-lenges and the issues as well as creative ways that they are making advancements.

Managing Change as a Part of TAM ImplementationMaking TAM improvements as a part of implementation involves making change. The degree of success will depend on how well the agency is managing the change. This session will focus on what agencies are doing to proactively manage change. Are there staff who are responsible for change management? Are there management resources available to help? Are there management frameworks that are being used?

TAM Implementation from Different PerspectivesImplementing TAM involves a diverse set of people throughout the agency. There are likely to be varying opinions about what is important and how to implement. This ses-sion brings together a set of these diverse perspectives across agencies to share their opinions on what matters most to them with TAM implementation and what are some of the mistakes that have and can be made.

Adding New Assets to Your TAM ProgramMost state DOTs have started with bridge and pavement assets in the scope of their TAM programs. This is partly due to these assets being the largest asset classes and that pavement and bridges are required to be included in the federally required TAMPs. As agencies mature in the TAM programs, many want to add additonal assets that rep-resent other parts of the agency’s asset portfolio. This session’s panelists will share their experiences on how to add addional assets as well as some of the challenges.


• Implementation of Programmatic Life Cycle Cost Analysis in a Transportation Asset Management Plan, NCHRP 02-26

• Integrating Effective Transportation Performance, Risk, and Asset Management Practices, NCHRP 08-113

• Strategies for Incorporating Resilience into Transportation Networks, NCHRP 20-125

Moderators and Recorders Briefing (Invitation only)Kathryn Zimmerman and Brad Allen, Applied Pavement Technology Inc., presiding

Track Two: DATA GOVERNANCE AND TOOLSData Governance—Key to Organizational ImprovementEffective data governance is essential for effective tracking, analyzing, and reporting of an organization’s transportation assets and, ultimately, for an agency’s decision- making. The session will feature four enterprise data governance implementations that highlight the agency’s data governance framework, the organizational changes that will be required, strategies and policies to implement data governance, and examples of the benefits and lessons learned.

Using Visualization and Intelligent Technologies to Manage the Transportation InfrastructureIntegrating new data sources with traditional data supports asset condition monitor-ing and enhances strategic decision making. Modern GIS capabilities and dynamic decision support visualization tools can enhance the asset management process. This session explores the impact of emerging “smart” or “intelligent” technologies and visualization tools on the way we manage our transportation infrastructure.

Tools to Support Asset Management Data Health and Enhance Better DecisionsEstablishing digital tools enhances capabilities, improves operational performance, provides the first level of data governance within the organization, and ultimately helps an agency to make better decisions. This session will look at how digital tools can streamline project delivery and the operational phase from a data-oriented perspec-tive that includes data collection, population, validation, mapping, and management.

Data-Driven Decision Analysis and Project PrioritizationData-driven asset management goes beyond efficient data queries and versatile ana-lytical capabilities. Multi-objective optimization visualizes asset management tradeoffs, avoids premature elimination of viable solutions, allows budgeting and scenario com-parison, and helps evaluate the impact of their decisions on various performance metrics. This session will highlight examples of data-driven project prioritization in asset management decision making.

Track Three: MANAGING RISKUsing Risk Assessment to Enhance Capital Program DevelopmentManaging risk is an important consideration in asset management decision making. These risks, including operational impact, hazards, political, system safety, financial, and vulnerability of assets and systems, must be evaluated before shaping an agen-cy’s final capital program. The presenters in this session will describe processes their agencies use for identifying mission-critical assets and mitigating risks through main-tenance activities or capital projects. A discussion of other practices used by agencies for shaping the capital program will follow.

Take the Leap: Integrating a Risk Management Program into Your Agency’s PracticesEffective risk managment requires more than an updated risk register. This session will showcase risk management applications agencies are using to develop and im-plement risk-based asset management programs and provide an overview of ISO Risk Management standards. Agencies have employed multiple frameworks, practices, and techniques to address both the threats and opportunties that come from uncer-tainty, including: quantitative risk and resilience techniques; qualitative risk analysis


that align strategic, tactical, and operational risks of an agency; and the use of risk registers with the capital plans. Presenters in this session will share their experience, lessons learned, and future needs through the process of developing these risk man-agement programs.

Data-Driven Risk Assessment: Methods, Tools, Practices, and TechnologyMethods, tools, and practices are powerful enablers for agencies to conduct risk assess- ments and improve asset management practices resulting in better asset resiliency. Evolving methods, tools, and practices have better enabled agencies to incorporate risk management techniques into their overall lifecycle management practices and help to shift the focus of risk mitigation to a more proactive model. This session will include lessons learned from the adoption of methods, tools, and practices in incorpo-rating risk and resilience into asset management.

The Risk Evolution: Learning from the Past to Manage our FutureThe use and application of risk management techniques has evolved significantly since TRB has been hosting the transportation asset management conference. Once a periph-ery concept, risk management is now embedded as part of the federal transportation asset management regulations. At the same time as risk management practices are evolving, so too are asset management practices and how these two historically inde-pendent practices are being brought together to inform asset decisions. This session will showcase the state of the practice of integrating risk management within the asset management arena; show how agencies are able to use this data to make tactical deci-sions about their assets; and explore the future of risk and asset management.

Track Four: PARTNERS AND PEERSCoordinating with Asset Management PartnersThe session will highlight agency practices used to develop internal and external part-nerships to support asset management.

Communicating Asset Management ResultsThis session will highlight agency best practices in communicating the results and outcomes of asset management. How we effectively communicate within our agencies and with external partners will be explored.

Lesson’s Learned and Best Practices Working with PartnersThis session is a moderated panel discussion featuring lessons learned and best practices working with partners on asset management. Panelists will represent State DOT, Metropolitain Planning Organizations, Federal Highway Administration and Transit perspectives.

Asset Management Organizational Change ManagementThis session will explore how agencies have put organizational changes in place in support of asset management.

Track Five: SUSTAINING ASSET MANAGEMENT IN YOUR ORGANIZATION Getting on Track: Building a Sustainable Asset Management ProgramAsset Management can provide a path for agencies to shift focus from short-term de-mands to long-term continual improvement. In this session we will hear about how



organizations are using asset management to transform their agency for the long-term. We will also hear about sustainability success stories and some potential pitfalls to try to avoid. Finally, we will cover how cultural change impacts asset management sustainability.

Using Asset Management FrameworksOver the past decade, several organizations have introduced or enhanced frameworks to support agencies in their adoption and implementation of asset management. One size doesn’t fit all and there are many options available. This session will cover several of the asset management frameworks available to support transportation agencies asset management programs. We will hear about ISO 55000 and various other frame-works from government bodies including FTA, FHWA, and AASHTO. The panelists will provide a high level overview for which framework(s) could potentially work for your organization.

Transforming Your Organization through Asset ManagementWith infrastructure needs outpacing funding, many organizations are realizing that an asset management program is needed to support improvements in showing value for money, cost and process efficiencies, and a transparent line of sight from the opera-tional level to the executive level. In that light, several organizations are transforming to a focused asset management approach. This session will dive into the details of a few organizations’ asset management journey.

Cross-Cutting Issue: TRANSITContinuous Improvement of TAM PracticesTransit agency TAM plans were due to be complete in October 2018. Since that time, agencies have been implementing the changes specified in their TAM plans. In this session, several transit agency asset managers will share their lessons learned in a lively information exchange. The session is structured to facilitate information ex-change, networking, and discussion.

Building an Asset Management Workforce and CultureExperience strongly suggests the need for a specific, dedicated staff to be accountable for the implementation and improvement of asset management processes. Further-more, a significant amount of communication is required to build a true culture of asset management. This session will highlight strategies for developing a workforce that supports transit asset management. Presenters will discuss the identification of core competencies, recruiting and retaining a TAM team, and building stakeholder partnerships in order to create a true asset management workforce.

Using Asset Management Enablers to Improve Agency ProcessesIn order to develop a successful TAM program, an agency must have a comprehensive understanding of their business processes. Furthermore, the management and anal-ysis of asset condition, age, and performance data requires an information systems solution. This session will focus on the business process enablers that support the TAM program which can also be used to implement institutional change.


Cross-Cutting Issue: RESILIENCEExtreme Weather RisksAgencies struggle to idenify key tools and frameworks to inform and guide asset man-agement decision making for a resilient transportation system. Each of these presen-tations will discuss what tool or framework was used in their various scenarios and situations.

Preparedness and EvaluationAgencies face challenges being prepared for and evaluating hazards and damages to assets. This session will present findings and lessons learned from federal, national, and corporate approaches to this problem.

Resilient Infrastructure PlanningPlanning for a resilient infrastructure has come more into focus in the past few years. This session will highlight the efforts of both state and local governments to address the need for planning ahead. Presenters will share their planning approaches.

Pathfinder PanelPathfinder implementation includes an 8-step process for transportation system management during extreme weather events through information sharing across var-ious partners. This session will highlight the Pathfinder Implementation Plan includ-ing successes, challenges, lessons learned and process refinement.

UNCONFERENCE Some sessions will be formed through a participant-driven process. Conference reg-istrants and potential registrants will have the opportunity to nominate sessions. The sessions will be prioritized by community voting and the top ranked sessions will be a part of the conference agenda. Look for the announcements seeking session propos-als next year.

CLOSING SESSIONGregory Slater, Maryland Secretary of Transportation and Chair, presidingTopic and crosscutting track leaders will share highlights from their sessions. The session will conclude with a summary of gaps that would benefit from further research of technol-ogy development efforts.

TRACK LEADSData Governance and Tools:: Jack Stickel, Alaska DOT, RetiredImplementation: Hyun-A Park, Spy Pond Partners Sustaining Asset Management in Your Organization: Mildred Chua, New York Metro-politan Transportation AuthorityPartners and Peers: Michael Johnson, California Department of TransportationManaging Risk: Emily Burns, Seattle Department of Transportation Resilience: Nathan Lee, Utah Department of Transportation Transit: Laura Zale, SEPTA


HOTEL INFORMATION

The Westin Copley Place10 Huntington Ave.Boston, Massachusetts 02116619-262-96001-888-627-7216Reference “Transportation Research Board Conference Room Block”

Online Reservations:https://www.marriott.com/event-reservations/reservation-link.mi?id=1562966943159&key=GRP&app=resvlink

TRB has negotiated a rate of $280 (federal per diem), plus taxes and fees. This rate is available until June 12, 2020, or until the block is sold out.

REGISTRATION INFORMATION (DATES: JULY 11–14, 2020):

REGISTRATION TYPE EARLY BIRD (to April 12, 2020)

ADVANCE (to June 12, 2020)

REGULAR (to June 12, 2020)

General $700 $775 $875

Speaker/TRB Sponsor1 $650 $725 $825

Student2 $375 $450 $550

One Day $400 $475 $575

Patron Various levels available: all packages include at least one complimentary registration. Additional attendees shouuld register at the General rate.

Optional Items Guest Reception Ticket $50

1. For TRB only (including State DOTs). You must be a Sponsor prior to registration. To see if youur organization is a TRB Sponsor, you may view a listing of all TRB Sponsors.

2. For full-time students only. Valid student ID required onsite.

Registration fees niclude all sessions, committee meetings, coffee breaks, Monday receptioin, and Monday & Tuesday luncheon. Note: general registration includes the Monday reception; tickets for guests of attendees can be added for an additional fee.

Refunds will be issued, less a $50 cancellation fee, for all cancellations received in writing by June 12, 2020. No refunds will be issues thereafter.

REGISTRATION LINK: http://trb.org/conferences/AssetMgt2020.aspx


NOTES

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