advance procurment

SAP Project System Structures

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Overview of the basic data used in a project and what this data is used for:

WBS elements Activities Documents PS texts Milestones

Understand the Project Builder, and the various options it provides for working with basic dataPart 2 Project Structures


The project definition is an outline of all objects created within a project. The project definition contains data that affects the entire project (start and finish dates, for example, and organizational data).

The work breakdown structure (WBS) shows the individual elements of a project in a hierarchical structure. A WBS is the operative basis for planning further steps in a project. Here the focus is on planning, analysis, description, control, and monitoring costs, basic dates, and budgets.Workbreakdown Structures


Work Breakdown Structures : Structure


Work Breakdown Structures : Functions


The Project Builder


Work Breakdown Structures Operative Indicators


WBS: Organization and Responsibilities


WBS: Maintenance Options


WBS : Hierarchy Graphic


Activities describe the various tasks and work involved in the project, and the temporal and causal relationships between these tasks.

Here, the focus is on planning, analyzing, describing, controlling, and evaluating costs, scheduled dates, resources, and material requirements.

In the Project Builder and the project planning board, you can create both WBS elements and activities, and maintain data for these.Activities and Networks


Activities and Networks: Structure


Activities and Networks: Functions


Different ways of Defining Activities


Network Graphic


Relationships


Mass Change


Sales Pricing


PS Texts, Documents, Milestones : Assignments


Milestones


Copyright 2010 Deloitte Development LLC. All rights reserved.

SAP Project System Planning


The different planning methods will be demonstrated for projects with and without network activities:

If projects have activities , then dates , costs , payments, capacity requirements and material requirements can be planned automatically If projects do not have activities , you can plan dates, costs and payments manually Revenues can be planned using billing elements or the SD documents assigned to the projectPlanning Business Scenario


Aspects of Planning


The project planning board is a tool that enables you to process the entire project structure (WBS elements, activities and the objects assigned to them) in an integrated environment.

You can simulate projects at various stages, and use this information for planning:

To estimate costs, deadlines, and capacities during the quotation phase

To compare various options during the course of the project. You can then use the best option in your operative project.

The Project Planning Board and Simulations


The Project Planning Board : Objects


The Project Planning Board : Integration


Icons used in Project Planning Board


Simulation : Process


Simulation: Data Transfer


You can schedule dates manually for WBS elements (as basic dates).

You can also use activities to schedule automatically.

Scheduling


Dates in Projects


Basic Dates for WBS Elements


Scheduling


Basic Dates : Effects on Scheduling


Resource planning refers to the following:

Planning internal processing by means of internal processing activities. You can evaluate capacity requirements for work centers, and use the project planning board to level capacities. At the same time, you can also use the project planning board to distribute the work among employees (workforce planning).

Planning external services by means of external processing or service activities. In this case, purchase requisitions are generated in Purchasing (at the latest, when the activity is released). The purchasing department then procures the services in question externally.Resource Planning


Resource Planning


Internal Processing


Distribution of Work among Workforce


External Processing


You plan material requirements by assigning material components to activities. Material requirements form the basis for procurement - whether the material is to be produced in-house (production) or procured externally (purchasing).

You can assign material components to activities manually. Alternatively, you can use the BOM-PS interface to assign BOM components automatically to activities.

Material Requirement Planning ( MRP )


Materials in Projects


Integration with MM and PP


Procurement using Requirements Planning


Direct Procurement


BOM PS Interface


BOM PS Interface


You also plan costs in your projects:Manually for WBS elements - using structure-oriented planning, cost-element-based detailed planning, or unit costingAutomatically - using the costing data of the assigned activitiesYou plan revenues for projects by means of structure-oriented planning, revenue-element-based detailed planning, or PS billing plans. By assigning SD documents to WBS elements, you can update planned revenues automatically for projects.You can either plan payments manually using detailed planning, or write them automatically to the project using the quantity structure of the network or billing plans.You can store different cost planning, revenue planning and payment planning scenarios in CO plan versions, and evaluate these at a later point in time.

Planning Costs and Revenues


Cost Planning in Projects


Planned Costs in Networks


Planning Revenues - Methods


Project T- 200##: Incoming Orders and Billing Plan



SAP Project System Budgeting


You allocate budgets for the various work packages in your investment project

You use the investment program to budget the top WBS element

You then distribute the budget of the top WBS elements among the level 2 WBS elementsBudget : Business Scenario


Cost Planning and Budgeting


Distributing Budget from the Investment Program


Budget Overview


Availability Control



SAP Project System Execution


You use various business transactions to post actual data ( actual dates, actual costs and actual revenues ) in both your projects

You can use the information system to evaluate aggregated actual data in the project structureExecution: Business Scenario


Aspects of Project Execution


Basic Dates for WBS elements


Confirmation Options


Individual and Collective Confirmations


Cross Application Time Sheet ( CATS )


Cost Integration Using Account Assignment


Cost Integration using Assignment


Internal Activity Allocation


The Purchasing Process


Milestone Billing


Milestone Billing



SAP Project System Period End Closing


You calculate overheads for your projects. You then settle projects. You use Schedule Manager to perform period- end closing.

You draw up a results analysis for your customer project ( T-200## ) , and you settle the project to a profitability segment.

You settle your investment project ( E-99## ) to an asset under construction / assetPeriod End Closing Business Scenario


Period End closing : Procedure


Schedule Manager


Overheads


Settlement


Generating a Settlement rule for a WBS


Settlement Rules for Activities


Archiving Steps



SAP Project System Reporting


You use the Structures and Controlling Information systems to evaluate key figures for your project

Reporting : Business Scenario


Information Systems


Information Systems: Degree of Detail


The structure information system evaluates the structural and logistical aspects of projects, but it is also possible to display costs, revenues, and other data in the structure.Benefits of using this information system:It is possible to edit all objects interactively (create, change, display, confirm)Flexible selection of columns for fields to be displayedYou can customize icon toolbars in line with the functions usedYou can save all settings in profiles or overview variants

Structure Information System


Structure Overview and Individual Overviews


Functions in the Structure / Dates Info System


Editing All Objects


Graphical Evaluation


Importing and Exporting Data


Progress Analysis


Progress Analysis : Measurement Techniques


The controlling information system evaluates, above all, the commercial key figures of projects.The following types of report are available here: Hierarchy reports Cost element reports Line item reports (ABAP List Viewer)

The Controlling Information System


Hierarchy Reports


Going to other Reports


Cost Element Reports


ABAP List Viewer ( ALV ) for Line Items



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