adopted report transport and infrastructure committee meeting · refer to the procurement policy...

790 Adopted Report

of the

Transport and Infrastructure Committee Meeting

held

Wednesday 10 June 2020 at

9am

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

790th Council Meeting 18 June 2020 2 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report

Index 790 Adopted Report

Transport and Infrastructure Committee Meeting Wednesday 10 June 2020

9am

Item Direct. File Page Subject

1 TI LG314/411/20/044(P1) 5 Contract No. LG314/411/20/044 - Collection Removal And Disposal Of Illegally Dumped Materials

2 TI LG115/1358/01/2020(P1) 13 Transport And Infrastructure Action List & Forward Planning Schedule

3 TI FN334/375/02/08(P1) 19 2019-20 Local Area Works Program Additions

4 TI PD113/1275/17(P2) 27 The Spit Master Plan May 2019 Implementation Phase – Memorandum Of Understanding

5 TI LG235/46/03/03/01(P1) 44 HOTA Project Update Report Stage 1

6# TI RD112321/16/-(P11) 73 Response To Petition: Hooning Activity Currumbin Creek Road, Currumbin Valley

7 TI LG115/1358/01(P1) 80 Allocation Of Local Roads And Community Infrastructure Grant Funding

General Business

8 TI RD141830/46/01(P1) 92 Funding For Upgraded Signalisation At Sickle Avenue/Grant Avenue Intersection

# Officer’s Recommendation changed by Committee KEY: OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EPE - Economy, Planning and Environment OS - Organisational Services LC - Lifestyle and Community TI - Transport and Infrastructure WW - Water and Waste

790th Council Meeting 18 June 2020 3 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ADOPTION BY COUNCIL 18 JUNE 2020 RESOLUTION G20.0618.007 moved Cr PC Young seconded Cr Taylor That the Report of the Transport and Infrastructure Committee Meeting of Wednesday 10 June 2020, covered by Recommendations numbered TI20.0610.001 to TI20.0610.008, be adopted.

CARRIED UNANIMOUSLY ATTENDANCE Cr P C Young (Chairperson) Cr T Tate (Mayor) (left the meeting at 9.23am) Cr D Taylor Cr W Owen-Jones Cr C Caldwell Cr P J Young Cr B Patterson Cr H Vorster Cr M Hammel (Visitor) Cr D Gates (Visitor) Cr R Bayldon-Lumsden (Visitor) Cr G Tozer (Visitor) (arrived at the meeting at 9.04am) Cr G O’Neill (Visitor) Mr A Twine Director Transport and Infrastructure Mr M Hulse Manager Infrastructure Delivery Mr M Tilly Manager Transport and Traffic Mr D Stewart Executive Coordinator City Projects Unit, Infrastructure Delivery Mr T Windsor Coordinator City Projects Unit, Infrastructure Delivery Ms A Ewens Director Lifestyle and Community Mr R Jacobs Manager Parks and Recreational Services Ms T Apps Manager Strategy, Risk and Performance Note: This meeting was held by teleconferencing in accordance with section 277B of the

Local Government Regulation 2012. APOLOGIES / LEAVE OF ABSENCE Nil PRESENTATIONS Item 5: HOTA Project Update Report Stage 1 – Matthew Hulse – Manager Infrastructure

Delivery

790th Council Meeting 18 June 2020 4 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report The information below is extracted from the Procurement Policy and Contract Manual. Refer to the Procurement Policy and Contract Manual for complete details. Applying the Local Business Pricing Advantage If the best value pricing offer is from a Category A, B or C business (refer Table 1 below) then this offer is regarded as the most advantageous. For contracts where quotations are sought (generally with an expected worth less than $250,000), if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within: • 30 per cent of the best value pricing offer for contracts less than $50,000 • 25 per cent of the best value pricing offer for contracts between $50,000 and $100,000 • 20 per cent of the best value pricing offer for contracts between $100,000 and $250,000. then the offer from the Category A or B business will be regarded as the most advantageous. Invitations to offer (tenders) are generally utilised for contract greater than $250,000. For contracts where invitations to offer are utilised with an expected worth less than $1,000,000 per annum; if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within 15 per cent of the best value pricing offer, then the offer from the Category A or B business will be regarded as the most advantageous. Applying the Local Business Weightings Local Content Scoring A 15 per cent weighting related to the business locality will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 1 following. Table 1 Category Score Description

A 15% Developing or established Gold Coast business B 12% Branch office on the Gold Coast directly employing a minimum of 10 FTEs (not contractors) C 9% Branch office on the Gold Coast, established for a minimum of six months, directly employing less than 10 FTEs (not contractors) D 4% Adjacent local government (Logan, Scenic Rim, Redland or Tweed Shire) business E 2% Queensland business F 1% Interstate business G 0% Overseas business

Gold Coast Awards Scoring A two per cent weighting related to Gold Coast Awards will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 2 following. Table 2

Score Description

2% A winner of the Gold Coast Business Excellence Award, Gold Coast Young Entrepreneurs Award or Gold Coast Women in Business Award within the past 4 calendar years

1% A winner of a monthly Gold Coast Business Award, or finalist in the Gold Coast Young Entrepreneurs Awards or Gold Coast Women in Business Awards within the past 4 calendar years

0% All other businesses

790th Council Meeting 18 June 2020 5 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 CITY MAINTENANCE CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT This report seeks approval to establish a preferred supplier arrangement LG314/411/20/044 to provide a reactive collection, removal and disposal of illegally dumped material for a period of three years, with two by one year extension options. 4 PREVIOUS RESOLUTIONS EX Min. G19.0613.051 (in part) “2. That wording in section 4.2.15 (Exceptions to seeking competitive offers) of the Procurement Policy and Contract Manual be amended in accordance with Attachment

3. That Council adopts the City Contracting Plan 2019-20 (Attachment 1) 4. That pursuant to section 257 of the Local Government Act 2009, the Chief Executive Officer be delegated the power to approve sole/single source decisions in accordance with the criteria defined in the contracting exemptions (Attachment 1 – Schedule A).” 5 DISCUSSION The Council of the City of Gold Coast (Council) requires the services of a suitably experienced, licenced and resourced Contractor to assist the City Maintenance Branch with reactive collection, removal and disposal of illegally dumped material. Council has an existing arrangement in place for removal and disposal of illegally dumped material with Grab Trucks Pty Ltd LG314/690/16/054 which is due to expire on 14 July 2020. Offers were invited from selected suppliers assessed to be reasonably capable of supplying these services by email on 4 February 2020. The offer period closed on 11 February 2020.

790th Council Meeting 18 June 2020 6 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 (Continued) CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) Offers were invited from the following.

Invitees

1 1300 Clear Out Pty Ltd

2 1800 Got Junk Pty Ltd

3 E R Bobcats Pty Ltd

4 Gold Coast Rubbish Pty Ltd

5 Grab Trucks Pty Ltd

6 Scrap Global Pty Ltd

Offers were received from Scrap Global Pty Ltd and Grab Trucks Pty Ltd. No offers were received from; 1300 Clear Out Pty Ltd, 1800 Got Junk Pty Ltd, E R Bobcats, Gold Coast Rubbish Pty Ltd. The offers received were evaluated using a three gate evaluation process incorporating the evaluation criteria that formed part of the Invitation to Offer documents. Evaluations were undertaken by two officers, attended by one observer and the result was reviewed and verified independently by an officer from City Procurement. The names of the evaluation team and the scoring matrix with assigned weightings are on file for reference. The first gate of the evaluation process considered the evaluation of the following specific mandatory criteria. ß Due diligence criteria ß ENERGEX M320 – Electrical Awareness for Safe Work Modules 1-3 inclusive (for

work under overhead lines-Applicable to Machanical collection or crane based solutions only)

The second gate of the evaluation considered the evaluation of the following capability scoring criteria and determined those suppliers capable of meeting the City’s requirements. ß Work Health & Safety (an asseessment of risk and capability based on degree of

compliance (Safety Management system); ß Capability and Quality (an assessment of capability based on current practices in the

management of similar services); ß Experience (An assessment of capability based on relevant experience in carrying out

the supply of a similar size,complexity, and nature to those required over the specified period;

ß Local Content; and ß Gold Coast Awards.

790th Council Meeting 18 June 2020 7 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 (Continued) CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) The resultant aggregated scores were as follows.

Tenderers Capability Local

Content Gold Coast

Awards Evaluation

Score (out of 83%) (out of 15%) (out of 2%) (out of 100%)

1 Grab Trucks Pty Ltd 69 15 0 84

2 Scrap Global Pty Ltd Alternative offer 44 15 0 59

2 Scrap Global Pty Ltd Conforming offer 34 15 0 49

Two offers scored sufficiently in the evaluation of their capability and were determined as suppliers capable of meeting Council’s requirements. As a result, these offerors were moved through to the third evaluation gate. The third gate of the evaluation process considered the evaluation of the following value for money criteria in order to select the most advantageous offer. ß Price

Estimated quantities including provisional items were provided for the first 3 years of programmed works under the contract and the summated totals are listed against each offer assuming 100 percent of work is allocated to a single contractor for purposes of comparison. Tenderers Local Content %

Gold Coast Awards %

Summated rates (excl. GST) for three years*

1 Grab Trucks Pty Ltd 15 0 $101,500

2 Scrap Global Pty Ltd Alternative offer 15 0 $86,350 Council’s estimate for the summated total including provisional items for 3 years was: $ 100,000*

*without rise and fall Offered prices were checked for arithmetic accuracy and completeness and corrected where necessary in accordance with the Conditions of Offer. The invitation to offer envisaged suppliers performing the services utilising truck mounted mechanical devices such as grab fittings on crane arms. The offer from Grab Trucks Pty Ltd delivers these expected outcomes. The Scrap Global Pty Ltd alternative offer provides a solution that utilises two workers loading material by hand into a truck without mechanical support. Their offer demonstrates an ability to do so safely and the flexibility of their solution will allow for removal of material from less accessible locations albeit at smaller volumes and weights at a rate that is competitive. Accepting both of these different solutions provides the city with a choice when dispatching collections that best meets the diverse nature of these call outs.

790th Council Meeting 18 June 2020 8 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 (Continued) CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) The offers received are considered capable of undertaking the service required and are considered most advantageous to the City. Scrap Global Pty Ltd and Grab Trucks Pty Ltd has satisfied the evaluation team of their clear understanding of the scope of work, that this is not at variance with the requirements of the Invitation to Offer document and has also satisfied the evaluation team as to their ability to complete this contract in addition to their current contractual commitments. This contract is a preferred supplier arrangement. The Contractors will deliver the services specified for the duration of the engagement as and when required. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN This requirement was adopted by Council as a proposed contract under the City Contracting Plan 2019-20 (ex minute G19.0613.051), as follows.

Ref. Purpose Contract Type

Sourcing method

Estimated contract $ value

Expected time to market

Expected duration

Extension option

Recommendation Contract award to be referred back to Council

B10153

Collection, Removal and Disposal of Illegally Dumped Materials

General Quote Process $100,000 Q4 3 years 2 x 1 year

Recommendation to enter into the arrangement(s) be brought back to Council for consideration

* 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations If the offer was to be accepted for this arrangement, the services and works associated with the contract will be funded from CS4150 O032, CI2580 O005 and CI2770 O005. The actual quantum of work required is directly attributable to the quantity and frequency of illegal dumping across the City. Budget requests for continued provision of this recurrent budget will be submitted by the service custodian to Council for approval, for each of the financial years as shown below. Budget Centre/ Cost Centre

Description Contract Estimate year one

(excl. GST)

Contract Estimate year two

(excl. GST)

Contract Estimate year three ( (excl.

GST)

CS4150 O032 CI2580 O005 CI2770 O005

1000545 (SLA PK Illegal Dump) 1003336 (Illegally Dumped rubbish) 1005490 (Ill Dump truck Sth) 1005488 (Ill Dump truck Nth)

$31,308.33 $31,308.33 $31,308.33

Total Budget estimate for 3 years: $93,925* *without rise and fall

790th Council Meeting 18 June 2020 9 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 (Continued) CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) This arrangement is a Schedule of Rates contract for three years. Payments will be made to the Contractor based on the rates offered, multiplied by the actual quantum of work undertaken. For the purposes of obtaining competitive offers and evaluating these equitably, estimates were given of the volumes of work likely to be ordered over the first three years of the contract. Costs for Capital Works and Service Proposals Not Applicable. In accordance with the budget review guidelines the following circumstances require referral to the Special Budget Committee Not Applicable. People and Culture No additional staff will be required for this project. 8 RISK MANAGEMENT The project risks have been identified and relevant mitigation measures applied. The risk assessment is on file for reference. 9 STATUTORY MATTERS The invitation to offer process has been carried out in accordance with the Local Government Regulation 2012 which requires adherence to sound contracting principles. These principles are defined in Section 104(3) of the Local Government Act 2009 and are as follows: ß Value for money. ß Open and effective competition. ß The development of competitive local business and industry. ß Environmental protection. ß Ethical behaviour and fair dealing. These principles form part of the Invitation to Offer process and are reinforced within the evaluation criteria as appropriate. 10 COUNCIL POLICIES The Invitation to Offer process has been carried out in accordance with the requirements of the City’s Procurement Policy and Contract Manual. 11 DELEGATIONS Not Applicable.

790th Council Meeting 18 June 2020 10 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 (Continued) CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) 12 COORDINATION & CONSULTATION The following internal and external stakeholders have been involved in the proposal to date. Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations

Director Transport and Infrastructure Yes Manager City Maintenance Transport and Infrastructure Yes Chief Procurement Officer Organisational Services Yes Executive Coordinator Category and Relationship Management

Organisational Services Yes

Coordinator Category and Relationship Management, City Procurement A Scarborough

Organisational Services Yes

Right to Information (RTI) and Information Privacy (IP) Legislation 2009 The RTI/IP considerations are as follows: ß Naming External Stakeholders (Personal Information): Not Applicable.

ß Naming Internal Stakeholders (Routine Personal Work Information): Not Applicable. 13 STAKEHOLDER IMPACTS External Stakeholder Impacts No adverse impacts are expected to be experienced by external or community stakeholders during the undertaking of this work. Benefits include the following: The benefits of this arrangement to Council include: ß Supplementary assistance to the City Maintenance Branch for collection and

disposal of illegal Dumping which is a growing problem the City faces; ß Ability to collect heavy or large items that aren’t able to be collected through the

utilisation of existing City Maintenance Branch resources; ß A reduction in the time it takes to remove illegal dumping from public areas ß Assistance with ensuring the City is clean and well presented. Internal Stakeholder Impacts Not Applicable.

790th Council Meeting 18 June 2020 11 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 (Continued) CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) 14 TIMING The anticipated contract commencement date is 15 July 2020, following approval by Council. 15 CONCLUSION The evaluation of the offers received indicates that the offers submitted by Scrap Global Pty Ltd and Grab Trucks Pty Ltd are the ones most advantageous to Council and should be recommended for acceptance for a period of three years, with two by one year extension options. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council accepts the Alternative Schedule of Rates (excl GST) offer submitted,

without rise and fall, to establish a preferred supplier arrangement LG314/411/20/044 for Collection, Removal and Disposal of Illegally Dumped Materials for a period of three years with two by one year extension options, with Scrap Global Pty Ltd.

2 That Council accepts the Schedule of Rates (excl GST) offer submitted, without rise

and fall, to establish a preferred supplier arrangement LG314/411/20/044 for Collection, Removal and Disposal of Illegally Dumped Materials for a period of three years with two by one year extension options, with Grab Trucks Pty Ltd.

3 That it be noted that the arrangement will require funding over three financial years. A

budget has been approved for the current financial year with funds available in CS4150 O032, CI2580 O005 and CI2770 O005, 1000545, 1003336, 1005490 and 1005488. Similar budgets will be submitted by the service custodian for approval for the subsequent three financial years. The total expenditure required to service the commitment of the contract is anticipated to be $93,925.

Author: Authorised by: Michael Ham Alton Twine Manager City Maintenance 21/05/2020

Director Transport and Infrastructure

iSpot #75769963

790th Council Meeting 18 June 2020 12 Transport And Infrastructure Committee Meeting 10 June 2020 Adopted Report ITEM 1 (Continued) CONTRACT NO. LG314/411/20/044 – COLLECTION REMOVAL AND DISPOSAL OF ILLEGALLY DUMPED MATERIALS LG314/411/20/044(P1) COMMITTEE RECOMMENDATION TI20.0610.001 moved Cr PJ Young seconded Cr PC Young 1 That Council accepts the Alternative Schedule of Rates (excl GST) offer

submitted, without rise and fall, to establish a preferred supplier arrangement LG314/411/20/044 for Collection, Removal and Disposal of Illegally Dumped Materials for a period of three years with two by one year extension options, with Scrap Global Pty Ltd.

2 That Council accepts the Schedule of Rates (excl GST) offer submitted, without

rise and fall, to establish a preferred supplier arrangement LG314/411/20/044 for Collection, Removal and Disposal of Illegally Dumped Materials for a period of three years with two by one year extension options, with Grab Trucks Pty Ltd.

3 That it be noted that the arrangement will require funding over three financial

years. A budget has been approved for the current financial year with funds available in CS4150 O032, CI2580 O005 and CI2770 O005, 1000545, 1003336, 1005490 and 1005488. Similar budgets will be submitted by the service custodian for approval for the subsequent three financial years. The total expenditure required to service the commitment of the contract is anticipated to be $93,925.

CARRIED

Cr Tate was absent for the vote.


ITEM 2 TRANSPORT AND INFRASTRUCTURE TRANSPORT AND INFRASTRUCTURE ACTION LIST & FORWARD PLANNING SCHEDULE LG115/1358/01/2020(P1)

TRANSPORT AND INFRASTRUCTURE COMMITTEE Item Action Officer Action/Previous Resolution

Transport and Infrastructure Committee Meeting (all meetings)

Action List and Forward Planning Schedule A Twine – Director Transport and Infrastructure

Standing Item.

2019-20 Capital Works Program - Approvals M Hulse – Infrastructure Delivery Report as required.

2019-20 Local Area Works Program – Additions M Hulse – Infrastructure Delivery Report as required.

(791) Transport and Infrastructure Committee Meeting – 16 July 2020

Gold Coast Dive Attraction Update Report D Stewart – Infrastructure Delivery To provide an update to Council on the Gold Coast Dive Attraction.

Isle Of Capri Bridge Construction Update (Ex. G19.1206.007)

T Gerada / M Tilly – Transport & Traffic

To provide Council with an update on the construction of the Isle of Capri bridge.

Beach Care And Coastal Education S Hunt – City Assets To provide Council with an update on the proposed engagement and education program for the 2020-21 financial year.


ITEM 2 (Continued) TRANSPORT AND INFRASTRUCTURE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1358/01/2020(P1)

(792) Transport and Infrastructure Committee Meeting – 13 August 2020

Public Transport Infrastructure Program (PTIP) N Prasser / M Tilly – Transport & Traffic

To advise elected representatives the intent of the PTIP and what will be delivered concurrent to and post achieving our DDA compliance requirements as at December 2022.

Tweed River Entrance Sand Bypass Project – Transition

S Hunt / P Prenzler / Z Elliott-Perkins – City Assets

A report on the future operation of the Tweed River Entrance Sand Bypass Project (TRESBP).

Northern Bus Proposal and East/West Bus Rapid Transit Proposal

A Stewart / M Tilly – Transport & Traffic

To outline our proposal to subsidise bus service in the northern urban growth area in liaison with TransLink.

Gold Coast Light Rail Stage 3A Update R Huelin / M Tilly – Transport & Traffic

To provide Council with an update on the project.



(793) Transport and Infrastructure Committee Meeting – 3 September 2020

Active Transport Network Plan and Green Bridge 10 Year Implementation Plan

M Tilly / N Prasser – Transport & Traffic

To seek Council endorsement of ATN Plan and Green Bridge 10 Year Implementation Plan (including providing a citywide perspective on complying with the requirements of the Disability Discrimination Act (DDA) when designing and constructing pathways and the proposed way forward with project development activity).

Yatala Freight Study M Tilly / N Prasser – Transport & Traffic

To advise elected representatives on the outcomes of the study including future actions and initiatives.

Propose Change To Issue Permits Under Local Law For Temporary Road Closures

Debbie Middleditch / Brigid Kudzius – Transport & Traffic

To advise the Transport and Infrastructure Committee of the intention to change to issuing Permits under Local Law 11 for temporary road closures and to introduce a cost recovery fee for the issuing of permits.

HOTA Project Update Report Stage 1 (Ex. G18.0731.007, Ex. G18.0227.007, Ex G18.1030.009, Ex G19.0326.005, Ex G19.0920.009, Ex G20.0218.007)

T Windsor – Infrastructure Delivery That the next Stage 1 update report be brought back to Council in September 2020.



(794) Transport and Infrastructure Committee Meeting – 15 October 2020

Palm Beach Local Area Transport Study M Tilly / N Prasser – Transport & Traffic

To advise elected representatives on the outcomes of the study including future actions and initiatives.

City of Gold Coast Local Disaster Management Plan L Connery – Business & Program Management

To seek Council endorsement of the City of Gold Coast Local Disaster Management Plan V9 which has been reviewed and revised as required annually.

Private Seawalls

P Prenzler / D Hamilton / D Pistol – City Assets

To provide an update to Council on the City’s progress with the Queensland Government to resolve tenure issues associated with private seawalls on State land.

Stormwater Drainage Management Plan And 4 Year Implementation Plan

S Krueger – City Assets To seek Council approval for the updated priority outcomes relating to the management of the city’s current and future stormwater network and four year implementation plan.

Sustainable Pavement Management Plan D Braby / D McNeilage – City Assets

To seek Council approval of the Sustainable Pavement Management Plan (SPMP).



(796) Transport and Infrastructure Committee Meeting – 1 December 2020

State Of The Transport Network 2020 M Tilly / N Prasser – Transport & Traffic

To provide Council with an update on the State of the Transport Network 2020

HOTA Project Update Report Stage 1 (Ex. G18.0731.007, Ex. G18.0227.007, Ex G18.1030.009, Ex G19.0326.005, Ex G19.0920.009, EX G20.0218.007)

T Windsor – Infrastructure Delivery That the next Stage 1 update report be brought back to Council in November 2020.

Pimpama West Service Road - Business Case M Tilly / N Prasser – Transport & Traffic

To advise Council on the outcomes of the business case and the proposed way forward with project development and delivery

RECOMMENDATION It is recommended that Council resolves as follows: That the Transport and Infrastructure Directorate Action List and Forward Planning Schedule for the Transport and Infrastructure Committee be noted. Authorised by: Alton Twine Director Transport and Infrastructure iSPOT#72563694


ITEM 2 (Continued) TRANSPORT AND INFRASTRUCTURE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1358/01/2020(P1) COMMITTEE RECOMMENDATION TI20.0610.002 moved Cr PC Young seconded Cr Caldwell That the Transport and Infrastructure Directorate Action List and Forward Planning Schedule for the Transport and Infrastructure Committee be noted.

CARRIED Cr Tate was absent for the vote.


ITEM 3 INFRASTRUCTURE DELIVERY 2019-20 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/08(P1) Refer 5 page attachment 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that Attachment 3.2 of this report be considered in Closed Session

pursuant to section 275 (1) of the Local Government Regulation 2012 for the reason that the matter involves the local government’s budget.

1.2 That the Attachment 3.2 be deemed a confidential document in accordance with

sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the attachment remain confidential unless Council decides otherwise by resolution.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is for Council to approve additions to the 2019-20 Local Area Works Program as detailed in Attachment 3.1. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Councillors in conjunction with City officers have suggested that the projects in Attachment 3.1 be added to the 2019-20 Local Area Works Program. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN These projects satisfy the following: 1.0 The best place to live and visit

1.4 We have fast, frequent and reliable public transport. We can get around the city easily and cheaply.

2.0 Prosperity built on a strong diverse economy 2.3 We have infrastructure that supports productivity and growth. We have connected and vibrant economic precincts.

3.0 People contribute to a strong community spirit

3.6 We are an active community. We enjoy the city and its enviable climate.


ITEM 3 (Continued) 2019-20 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/08(P1) 7 FUNDING AND RESOURCING REQUIREMENTS Funds are available within the various Local Area Works allocations to carry out the works as indicated in Attachment 3.1 within the 2019-20 financial year. Details of the additional annual operational/maintenance costs, estimated new/upgrade and renewal costs and estimated useful life of the new assets created are shown in Attachment 3.1. The new/upgrade cost is the cost to create or upgrade the asset. The works proposed in this report can be maintained and operated adequately based on the current 10 year financial plan's growth factors and maintenance budgets. 8 RISK MANAGEMENT Transport and Infrastructure’s project teams will mitigate risk through project development and delivery phases in accordance with the risk management procedure 6-3 which is aligned with the Risk Management Standards AS/NZS 31000:2018. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Local Area Works and Services Program Policy (iSPOT #22891397). 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION Name and Title of the Stakeholder Consulted


Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Karen McNamee Senior Project Manager

Transport and Infrastructure

Yes

Andrew Reid Senior Project Manager


Yes

Aaron Boersma Senior Project Manager


Yes


ITEM 3 (Continued) 2019-20 LOCAL AREA WORKS PROGRAM – ADDITIONS FN334/375/02/08(P1) 13 STAKEHOLDER IMPACTS The community, ratepayers and visitors to the Gold Coast will benefit from the new and improved facilities funded from the Local Area Works Program as listed in Attachment 3.1. 14 TIMING Projects listed with “TBA” will be added to the Local Area Works Program once formally approved by Council and included in Design/Construction Programs for implementation in conjunction with other priority works. 15 CONCLUSION The proposed additions to the Local Area Works and Services Program as suggested by divisional councillors in conjunction with City officers are listed in Attachment 3.1. It is recommended that Council approve the additions in order that they can be implemented as soon as practicable. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachment 3.2 be deemed a confidential document in accordance with sections

171 (3) and 200 (5) of the Local Government Act 2009 and that the attachment remain confidential unless Council decides otherwise by resolution.

2 That the additions listed in Attachment 3.1 be approved for the 2019-20 Local Area

Works Program. Author: Authorised by: Garry Ellis Alton Twine Program Coordinator Project Management Unit Director Transport and Infrastructure 18 May 2020 iSPOT:#76467160 + Attachs #76466582 & #76467106 COMMITTEE RECOMMENDATION TI20.0610.003 moved Cr Owen-Jones seconded Cr Taylor 1 That Attachment 3.2 be deemed a confidential document in accordance with

sections 171 (3) and 200 (5) of the Local Government Act 2009 and that the attachment remain confidential unless Council decides otherwise by resolution.

2 That the additions listed in Attachment 3.1 be approved for the 2019-20 Local

Area Works Program.

CARRIED Cr Tate was absent for the vote.


Attachment 3.1 TRANSPORT AND INFRASTRUCTURE – ADDITIONS

Project Manager

Div

Project

No

Location

Description

Proposed Local Area Works Allocation

New / Upgrade. Preliminary

Estimated Capital costs

$

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life Years

K. McNamee (CR355835)

2 TBA Berri Place, Helensvale

Remove existing traffic Island in cul-de-sac and make good. The works include;

∑ Demolition ∑ Reconstruct 40m² of pavement with an

asphalt wearing surface ∑ Traffic control

22,000 1,466 15

Andrew Reid (CR594469)

14 TBA Miles Street, Coolangatta

Construction of a concrete footpath connection from existing, opposite #20 to opposite #51 Winston Street. The works include;

∑ Design ∑ Construct a 76m x 1.5m wide concrete path ∑ Reconstruct 2 x pedestrian access ramps ∑ Adjustment of Telstra pit and Gas valve ∑ Line marking ∑ Site restoration works ∑ Traffic control

37,800 756 50

A. Boersma (CR160743 & 617370)

14 28666 Tallebudgera Creek Road, Tallebudgera Valley

Increase the allocation for project #28666, Upgrade of the entrance to the Ingleside State School carpark by $106,400 from $120,000 to $226,400 following the completion of the detail design and estimate. Funding Summary Ingleside State School - $15,000

74,400 3,856 25


Project

Manager

Div

Project

No

Location

Description

Proposed Local Area Works Allocation

New / Upgrade. Preliminary

Estimated Capital costs

$

Additional

Annual Operations & Maintenance

Costs $

Estimate

Useful Life Years

South East Regional Education Office - $17,000 Division 14 LAW Road Reserves - $74,400

iSPOT:# 76466582


ITEM 4 INFRASTRUCTURE DELIVERY THE SPIT MASTER PLAN MAY 2019 IMPLEMENTATION PHASE – MEMORANDUM OF UNDERSTANDING PD113/1275/17(P2) Refer 12 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of the report is to provide an update and overview on: a the ‘Memorandum of Understanding - The Spit Master Plan Implementation’ (MoU);

and b ‘The Spit Master Plan May 2019’ (master plan) Implementation Phase, specifically,

the City’s role and responsibilities for the publicly accessible capital infrastructure elements generated by the plan.

4 PREVIOUS RESOLUTIONS At 778 Economy, Planning and Environment Committee held on 21 August 2019, the Committee recommended that Council resolve as follows: 1 “That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That the contents of the report be noted. 3 That a further report to Council be prepared to detail how the State Government’s

requirements will be implemented once an implementation plan is received by City officers (EPE19.0821.007).”

On 27 August 2019, Council unanimously carried the following procedural motion: “Pursuant to section 175E(6) of the Local Government Act 2009, Council delegates the power to decide on Item 7 of Economy Planning and Environment Committee – Update on Statutory Implementation of the Spit Masterplan – August 2019 to the Chief Executive Officer.” 5 DISCUSSION 5.1 MoU Overview On 25 May 2019 the State released the Southport Spit Master Plan (master plan – Refer Attachment 4.1). The master plan articulates the long term vision for the Spit. Following the master plan’s release, the Queensland Government (State) committed $60 million to begin implementing the master plan. The Implementation Phase includes the State’s capital works program to deliver new community infrastructure projects, site releases for commercial development opportunities and statutory planning amendments to support the master plan implementation.


ITEM 4 (Continued) THE SPIT MASTER PLAN MAY 2019 IMPLEMENTATION PHASE – MEMORANDUM OF UNDERSTANDING PD113/1275/17(P2) On 20 March 2020 the Director General, Rachel Hunter, for the Department of State Development, Manufacturing, Infrastructure and Planning (DSDMIP) wrote to the City requesting that the master plan implementation Memorandum of Understanding (MoU) (refer Attachment 4.2) be executed and a copy provided back to the State. 5.2 MoU – Capital Work Implications The MoU relates to the Implementation Phase of the master plan, specifically the State’s capital works program. The MoU was prepared by DSDMIP with feedback from City Officers from Economy, Planning and Environment (EP&E) and other relevant City directorate stakeholders. The City’s delivery of capital works is acknowledged in the MoU, for example, the Waterways Drive and Sundale Bridge upgrade works. The MoU is a non-binding document (except for the provisions of Clause 6. Information). The MoU does not specifically cover the processes for the State’s Site Release program being managed by DSDMIP or the Statutory Planning processes being managed by EP&E. The MoU outlines a collaborative approach between parties to deliver capital works, covering access to land, timely assessment, design and delivery of infrastructure. In accordance with the MoU, an Implementation Group (senior officers from DSDMIP, DNRME, DTMR, GCWA and the City) and a Working Group have been established to facilitate the collaborative approach between State departments, GCWA and the City. Clause 4.15 of the MoU outlines ongoing maintenance responsibilities associated with assets delivered or improved through the capital works Implementation Plan. The general principle of the MoU is that ongoing maintenance responsibilities reside with the trustee of the land to which the assets are attached. Whilst the City is trustee for the majority of The Spit land (refer Attachment 4.3) it should be noted that the Spit Master Plan does not compel the City to provide additional infrastructure on the land beyond that already agreed. The more detailed decision making framework for the State Government’s $60M commitment to the capital works program is covered under the “Capital Works Implementation Plan for Years 1-4” (Implementation Plan). The rolling program of capital works will be managed through the Implementation Plan which provides a control mitigation for the City to seek properly designed and fit for purpose infrastructure that considers the ongoing maintenance costs. At a broad level the Implementation Plan sets out: a projects to be delivered in the current year and planned for the next three years; b for each project, the party responsible for project delivery; c project description and alignment to the Master Plan visions, strategies and/or

outcomes; d cost estimates, including capital costs and operational costs; e capital costs funding responsibilities; and f parties responsible for asset ownership and ongoing maintenance of assets delivered

or improved, including funding responsibilities.


ITEM 4 (Continued) THE SPIT MASTER PLAN MAY 2019 IMPLEMENTATION PHASE – MEMORANDUM OF UNDERSTANDING PD113/1275/17(P2) 5.2.1 MoU – Underway Capital Works – Year 1 On 7 November 2019 the State Government publicly announced (refer Attachment 4.4) funding of $6.84M for initial projects (refer Attachment 4.5) to be delivered under the Capital Works Program for implementation of the master plan. The funding of $6.84M is split over the following three projects (refer Table 1): Project Description Timing Delivery and

(funding) responsibility

Ongoing Maintenance and (funding) responsibility

1 Design, scoping and delivery of improvements to the Seaway Promenade (Seaway entrance southern training wall).

Design complete June 2020 Construction Complete December 2020

GCWA (State) GCWA (State)

2 Community infrastructure works on the Moondarewa Spit, including extensive new planting, new pathways and recreational facilities.

GCWA (State) GCWA (State)

3 SeaWorld Drive shared pathways, linking the Muriel Henchman precinct to Doug Jennings Park

Design completed Construction Complete September 2020

DSDMIP (State)

City of Gold Coast (asset custodian = City Assets branch)

Table 1: Implementation Plan – Year 1 (Commenced 2019-20) 5.2.2 MoU – Capital Works Four Year Program The remainder of the State’s four year capital works program is currently being prepared by DSDMIP and is planned to be provided to the Implementation Group members for discussion and agreement in June 2020. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Not Applicable. 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Not Applicable.


ITEM 4 (Continued) THE SPIT MASTER PLAN MAY 2019 IMPLEMENTATION PHASE – MEMORANDUM OF UNDERSTANDING PD113/1275/17(P2) People and Culture The coordination of the City’s response to the public realm infrastructure, generated by the outcomes of the master plan, is being managed by the Infrastructure Delivery Branch, Transport and Infrastructure. 8 RISK MANAGEMENT Not Applicable. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Not Applicable. 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION In the table below, internal and external stakeholders have been involved / participated in the proposal to date. Name and/or Title of the Stakeholder Consulted



Lauren Frost, Coordinator Strategic City Planning

Economy, Planning and Environment

Yes

Jeremy Wagner, A/Manager City Assets


Yes

Ron Jacobs, Manager Parks and Recreational Services

Lifestyle and Community

Yes

13 STAKEHOLDER IMPACTS Not Applicable. 14 TIMING The implementation phase of the master plan, related to the capital infrastructure, is over a rolling four year program. The State Government (through DSDMIP and GCWA) has committed funding and resources to the first year capital projects and is currently investigating projects for years 2 – 4.


ITEM 4 (Continued) THE SPIT MASTER PLAN MAY 2019 IMPLEMENTATION PHASE – MEMORANDUM OF UNDERSTANDING PD113/1275/17(P2) 15 CONCLUSION The state has submitted a final ‘The Spit Master Plan Implementation Phase – MoU’ to the City for execution. The MoU outlines a non-binding partnership between the City and State (DSDMIP), to deliver the outcomes outlined in the master plan. The MoU has been reviewed by key City Officers and Asset Custodian stakeholders. Given the MoU is non-binding and concerns procedural matters, the MoU has been returned to the State Government (DSDMIP) for final execution. The MoU outlines the ongoing maintenance responsibilities associated with assets delivered or improved through the master plan outcomes. The general principle of the MoU is that ongoing maintenance responsibilities reside with the trustee of the land to which the assets are attached. To mitigate any ongoing maintenance risks to the City an Implementation Plan has been developed in accordance with the MoU which outlines the process for the State to prepare and approve the capital works program, including input and agreement from the City. 16 RECOMMENDATION It is recommended that Council resolves as follows: That Council notes the report and Memorandum of Understanding for The Spit Master Plan Implementation Phase. Author: Authorised by: Darren Stewart Alton Twine Executive Coordinator City Projects Unit Director Transport & Infrastructure 18 May 2020 iSPOT: #76385279 + Attach(s) #76472011, #76609721, #76385334, #76609853 & #76385391 COMMITTEE RECOMMENDATION TI20.0610.004 moved Cr PC Young seconded Cr Patterson That Council notes the report and Memorandum of Understanding for The Spit Master Plan Implementation Phase.

CARRIED Cr Vorster requested that his vote in the negative be recorded. Cr Tate was absent for the vote.


Attachment 4.1 Map extracted from Spit Master Plan May 2019


Attachment 4.2


Attachment 4.3 Green Represents land for which Council is trustee


Attachment 4.4

Spit funding set to spark jobs wave A much-loved Gold Coast icon will begin its transformation after the Palaszczuk Government today announced a series of job-creating infrastructure projects on The Spit. Minister for State Development Cameron Dick said the Queensland Government would invest an initial $6.84 million to deliver three projects at the top of The Spit. “Following on from the release of The Spit Master Plan in May this year, this funding will kick-start delivery of key projects to support jobs and enhance livability, safety and accessibility on The Spit, as part of a $60 million commitment by the Palaszczuk Government,” Mr Dick said. “The projects will be the opening wave of a series of public and private developments on The Spit that could see up to 1800 jobs supported and creation of a clearly defined tourism and recreation destination. Mr Dick said the projects chosen for delivery included:

∑ the design, scoping and delivery of improvements to the Seaway Promenade; ∑ community infrastructure works on the Moondarewa Spit, including extensive new

planting, new pathways and recreational facilities; and ∑ SeaWorld Drive shared pathways, linking the Muriel Henchman precinct to Doug

Jennings Park. “Work on the Seaway Promenade will see a four-metre-wide pedestrian and cycle pathway built, for the full length of around 675 metres,” Mr Dick said. “This will enhance the accessibility and safety of this popular public viewing location along the length of the existing sea wall. Mr Dick said improvement works on Moondarewa Spit would see creation of a three-metre-wide pedestrian and cycleway path about 665 metres long, following the perimeter of the existing road. “Works on Moondarewa Spit will also incorporate a series of picnic shelters and a public amenities block, to be located in the northern portion of the area. “Also at the top of the Spit, a new three-metre wide shared pathway linking Muriel Henchmen precinct to Doug Jennings Park will accommodate both cyclists and pedestrians, delivering a safe route to the top of the Spit for locals and tourists alike.


“The project will also include a section of retaining walls, to reduce erosion adjacent to SeaWorld Drive and protect existing below-ground electrical infrastructure”. Mr Dick said the works marked an exciting time for The Spit. “When we released The Spit Masterplan, the Queensland Government committed $60 million to kick-start job creating projects on The Spit and we’re getting on with the job,” Mr Dick said. “The top of The Spit is hugely popular with Gold Coast families, whether they are heading out along the seaway to fish, taking the dog for a walk or going for a swim. “Added to that you have divers and surfers heading across to The Other Side (South Stradbroke Island), boaties using facilities at Muriel Henchman Park, those exercising along Federation Walk and others just relaxing and taking in the sun. “It’s really a spot that offers so much to so many people and this work will enhance those experiences.” Gold Coast Waterways Authority CEO Hal Morris said GCWA is excited about working with its partners to bring The Spit Master Plan to life. ‘The Master Plan is a game changer for The Spit and for our waterways city,” Mr Morris said. ‘The improvements planned for Moondarewa Spit and the Seaway Promenade will really enhance the connection between the Broadwater and the foreshore, creating new opportunities for people to enjoy them.” Work has already commenced with scoping, planning and design activities underway on the Seaworld Drive shared pathways. Design works on improvements to the Seaway Promenade and community infrastructure works on the Moondarewa Spit will commence shortly. It is anticipated that these three projects will be completed by November 2020 and will support an estimated 22 jobs. Ends Media Contact: Lesley Major 0419 288 284

The Spit master plan project map

http://statements.qld.gov.au/Content/MediaAttachments/2019/jpg/The%20Spit%20Master%20Plan%20Project%20map%20FINAL.jpg


Attachment 4.5 CAPITAL WORKS YEAR 1 PROJECTS (Commenced 2019-20)


ITEM 5 INFRASTRUCTURE DELIVERY HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/03/01(P1) Refer 23 page attachment 1 BASIS FOR CONFIDENTIALITY Not Applicable. 2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to update Council on the Stage 1b HOTA Gallery (art gallery) project. 4 PREVIOUS RESOLUTIONS Previous resolutions pertaining to the HOTA Project are contained in Attachment 5.1. 5 DISCUSSION 5.1 Stage 1b – HOTA Gallery (art gallery) The Managing Contractor Hansen Yuncken is progressing in accordance with the contract and the project celebrated topping out of the building with a ceremony 21 February 2020. The following project activities underway: ß building services are now underway on all levels ß off-site manufacture of the glass and aluminium façade continues ß installation of steel for main stair complete ß installation of weather seal almost complete ß installation of lifts has commenced ß the last minor trade packages are being finalised for issue to market ß design for the fitout of food and beverage areas has commenced ß there is continued support to HOTA in their development of operational readiness

projects Stakeholder engagement continues during construction to address queries as they arise and to finalise selection of furniture, fixtures and fittings. At the time of writing this report the HOTA Gallery project had: ß provided 512 jobs for local Gold Coast-based workers to date ß completed 823 inductions on site ß engaged 91 sub-contractors and suppliers, of which 79 are South East Queensland

based ß provided training and skills opportunities for 28 new apprentices/trainees

By completion the project is expected to provide 1,100 jobs in total. Refer section 8 Risk Management for project risks relating to COVID-19.


ITEM 5 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/03/01(P1) 5.2 Food and Beverage Update As part of the 2017-18 Special Budget process the Council considered (refer G16.0624.002) a broad Transition Program for the Gold Coast Cultural Precinct (now HOTA). This program outlined operational and governance changes to HOTA over time to respond to the increase in infrastructure and responsibility for site operations and activations. The aim was to allow the HOTA to focus on the critical tasks of delivering a vibrant and activated arts and cultural precinct, whilst also managing the commercial opportunities. A finding of the program, based on a review of other cultural precincts, was a recommendation to outsource the food and beverage offer. The intent was to facilitate this outcome over time. In accordance with above the gallery schematic design that was presented to Council in July 2018 (refer G18.0731.005) denotes the food and beverage areas of the gallery as cold shell (i.e. no fit out). As the gallery design and construction progressed, and in accordance with the above program, in 2019-20 HOTA commenced an Expression of Interest (EOI) market process to outsource the gallery food and beverage operations. To support the EOI process HOTA engaged a retail specialist to provide advice regarding the Information Memorandum and industry briefings. The EOI was advertised nationwide and included targeted direct marketing. The process considered visitation rates, leasing arrangements, the City’s requirement for public access to the roof top experience, hours of operation, standard of offering, possible gallery programming and typical commercial considerations. Unfortunately the market process did not source an operator for the Ground Floor Café and Level 5 roof top experience that represented good value. It should be noted that the final commercial arrangements have not been determined as the market process was not concluded. It is envisaged an outsourced model would have required a substantial lease incentive which could comprise a combination of rent free and or contribution toward fit-out. To ensure the success of the gallery a food and beverage offering is considered an essential part of the overall gallery experience. A fit out is now required to enable HOTA to operate the gallery food and beverage. To enable Council to make a decision for funding the fit out, a schematic design and cost estimate process has been undertaken to inform the 2020-21 budget process. This process has been expedited to include these works in the current construction contract, which would avoid additional costs or impacts to the current 30 November 2020 practical completion date. The capital costs and HOTA’s operational arrangements for the gallery food and beverage offering have been provided as part of the 2020-21 budget process for Council’s consideration. A further report will be provided to Council with the final design for the café and roof top. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Gold Coast 2020 Corporate Plan The project vision aligns directly with the core themes and values of the Gold Coast 2020 Corporate Plan. The most relevant Signature Action to the Cultural Precinct in the Corporate Plan 2020 is: Plan and develop the city’s cultural heartland at Evandale with a world class Cultural Precinct connected to Surfers Paradise via a cultural corridor.


ITEM 5 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/03/01(P1) Culture Strategy 2023 The strategy identifies key strategic outcomes and catalysts for change. The Gold Coast Cultural Precinct is identified as a key catalyst for change, with outcomes detailed below: Strategic Outcome 1: Our Culture is distinctly Gold Coast Strategic Outcome 2: A place where culture is everyday Strategic Outcome 3: A community that values its cultural heritage Strategic Outcome 4: A city where creativity creates opportunity Economic Development Strategy 2023 A key activity of the Economic Development Strategy 2023 is to “develop the city’s cultural heartland at Evandale with a world class Cultural Precinct and parklands connected to Surfers Paradise via a cultural corridor”. A key plan of the Economic Development Strategy is the Destination Tourism Management Plan (DTMP), which cites delivery of Infrastructure and Investment Attraction as a Strategic Priority (Section 3). A Signature Action within Section 6 (Nature and Culture) is to deliver two ‘catalyst projects (which) provide a once-in-a-generation opportunity for the City’. These include the GC2018 cultural and entertainment program and the Cultural Precinct. The Gold Coast Cultural Precinct is described as “a cultural and tourism activity hub for the city including an Arts Museum, Artscape, Arts Centre and Art Walk to Surfers Paradise”. 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations With the decision by Council to proceed with the green bridge and new art gallery as part of a revised stage 1 of the Cultural Precinct, an updated funding plan was adopted at Council meeting 31 July 2018 (G18.0731.021). The gallery food and beverage schematic design and cost estimate process has been funded ($484k approx.) from existing project contingency, to be reimbursed from HOTA’s budget for food and beverage. The capital costs and operational arrangements for the gallery food and beverage offering have been provided to Council for its consideration as part of the 2020-21 budget process. 8 RISK MANAGEMENT Stage 1 has a project Risk Register which identifies potential risks and outlines suggested strategies to mitigate these risks. The Risk Register is in line with Council policy and will be maintained throughout the life of the project. Any major risks identified will be elevated to the GCCP Steering Committee for consideration. At the time of writing there were a number of current risks both in respect to time and cost associated with the COVID-19 global pandemic. These include:


ITEM 5 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/03/01(P1) ß Workforce management. The HOTA Gallery site has substantially increased its

workforce. The risk of closure and/or restricted work conditions due to either state or federal government requirements or site illness is unquantifiable. The Contractor has workforce management protocols in place, which are in accordance with current best practice for other large construction sites and current government requirements for COVID-19

ß Off-site materials. At the time of writing potential impacts is the production of the

glass and aluminium façade, light fittings, CAT 6 cabling and some major mechanical plant. The Contractor is working to identify suitable mitigation measures such as accommodating late glazing with infill glass.

Given the continued uncertainty of the COVID-19 global pandemic and associated impacts, opening of the HOTA Gallery in early 2021 remains a risk. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Not Applicable. 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION The following internal and external stakeholders that have been involved / participated in the project to date: Name and/or Title of the Stakeholder Consulted



Alison Ewens Director Lifestyle & Community

The City of Gold Coast Yes

Glenn Potter Director, Organisational Services


Leah Lang City Architect


Criena Gehrke Chief Executive Officer

HOTA, Home of The Arts

Yes

Table 1: Stakeholder Consultation 13 STAKEHOLDER IMPACTS A detailed list of stakeholders and engagement methods is outlined in the project Stakeholder and Communication Management Plan. Precinct stakeholders include neighbouring residents and businesses, local event organisers, park users, City staff, visitors and customers, staff and volunteers of HOTA.


ITEM 5 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/03/01(P1) Key communication methods include project eNewsletters, construction updates, website updates and community information offered at key milestones. Stakeholder engagement and related communication since the previous report focused HOTA Gallery construction progress. Key outputs have included: ß Major community celebration event for the HOTA Green Bridge opening (2 February

2020) ß Mayoral media opportunity for HOTA Gallery topping out ceremony (21 February

2020) ß Major website updates and preparation of HOTA project fact sheets ß Coordination of photographic and video capture for the HOTA Green Bridge

completion ß Coordination to manage precinct activity and event interaction during construction ß Internal communications on the Green Bridge final works and paint application ß Regular engagement with Stanhill Drive and Crombie Avenue residents, and Chevron

Island businesses to manage construction impacts 14 TIMING The following timeframes are anticipated for Stage 1b (refer Table 2). New Art Gallery action/Item Planned Date Concept Design complete November 2016 Contract award November 2017 Commence Schematic Design February 2018 Commence Early Works:

∑ Tree removal ∑ Complete Western Carpark ∑ Service Diversions ∑ Compound set up

September 2018

Design Development complete January 2019 Appoint Managing Contractor Stage 2 March 2019 Construction phase commenced March 2019 Topping Out Ceremony February 2020 Food and Beverage areas developed design complete

July 2020

Art Gallery Practical Completion* 30 November 2020 Food and Beverage areas construction completed**

February 2021

Art Gallery Opening* March 2021 *Subject to ongoing risks associated with COVID-19 ** Subject to funding 2020-21 budget process Table 2: Art Gallery Delivery Timeframes


ITEM 5 (Continued) HOTA PROJECT UPDATE REPORT STAGE 1 LG235/46/03/03/01(P1) 15 CONCLUSION Construction of the HOTA Gallery is well underway and progressing in accordance with the contract (G17.1114.018); however risks relating to COVID-19 are being closely monitored. The delivery of the gallery food and beverage fit out has been investigated this financial year to provide estimates for capital costs to inform Council as part of the 2020-21 budget process. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council notes the update report for the HOTA project.

2 That the next Stage 1 update report be brought back to Council in September 2020. Author: Authorised by: Trent Windsor Alton Twine Coordinator City Projects Director Transport and Infrastructure 11 May 2020 iSpot: # 76008498 + Attach #76009392 Item 5 was dealt with before Item 1 of this agenda. Cr Tozer arrived at 9.04am. COMMITTEE RECOMMENDATION TI20.0610.005 moved Cr Tate seconded Cr Caldwell 1 That Council notes the update report for the HOTA project. 2 That the next Stage 1 update report be brought back to Council in September

2020.

CARRIED Cr Tate left the meeting.


Attachment 5.1 Council Report Resolutions

Council Date Subject Resolution 786 Tuesday 18

February 2020 Stage 1 Update Report RESOLUTION G20.0218.006 moved Cr PC Young seconded Cr Taylor

That the Report of the Transport and Infrastructure Committee Meeting held on Thursday, 6 February 2020, covered by Recommendations numbered TI20.0206.001 to TI20.0206.004, be received.

CARRIED COMMITTEE RECOMMENDATION TI20.0206.004 moved Cr Vorster seconded Cr PJ Young 1 That Council notes the update report for the HOTA project. 2 That the next Stage 1 update report be brought back to Council in July 2020.

CARRIED UNANIMOUSLY 779 Friday 20

September 2019 Stage 1 Update Report RESOLUTION G19.0920.008 moved Cr PC Young seconded Cr Tate

That the Report of the Transport and Infrastructure Committee Meeting held on Thursday, 12 September 2019, covered by Recommendations numbered TI19.0912.001 to TI19.0912.006, be received.

CARRIED COMMITTEE RECOMMENDATION TI19.0912.003 moved Cr PJ Young seconded Cr PC Young 1 That Council notes the update report for the HOTA project. 2 That the next Stage 1 update report be brought back to Council in December 2019.

CARRIED 771 Tuesday 26

March 2019 Stage 1 Update Report RESOLUTION G19.0326.005 moved Cr PC Young seconded Cr Taylor

That the Report of the Transport and Infrastructure Committee Meeting of Thursday, 14 March 2019, covered by Recommendations numbered TI19.0314.001 to TI19.0314.006, be adopted.

CARRIED UNANIMOUSLY COMMITTEE RECOMMENDATION TI19.0314.003 moved Cr PJ Young seconded Cr Gates 1 That Council notes the update report for the HOTA project 2 That the next Stage 1 update report be brought back to Council in July 2019.


CARRIED 763 Tuesday 30

October 2018 Stage 1 Update Report RESOLUTION G18.1030.009 moved Cr PC Young seconded Cr Gates

That the Report of the Transport and Infrastructure Committee Meeting of Thursday, 18 October 2018, covered by Recommendations numbered TI18.1018.001 to TI18.1018.005, be adopted.

CARRIED UNANIMOUSLY

COMMITTEE RECOMMENDATION TI18.1018.003 moved Cr Vorster seconded Cr PJ Young 1 That Council notes the update report for the HOTA project. 2 That the next Stage 1 update report be brought back to Council in February 2019.

CARRIED 758 Tuesday 31 July

2018 Stage 1 Update Report RESOLUTION G18.0731.005 moved Cr PC Young seconded Cr Taylor

That the Report of the Transport and Infrastructure Committee Meeting held on Thursday, 19 July 2018, covered by Recommendations numbered TI18.0719.001 to TI18.0719.007, be received. 1. That Council notes the:

a. update report for the HOTA project

b. attached Schematic Design report summary for the Art Gallery at HOTA

c. Developed Design phase and the Material Change of Use application have commenced to

facilitate practical completion by October 2020

2. That the next Stage 1 update report be brought back to Council in October 2018.

CARRIED RESOLUTION G18.0731.021 moved Cr Owen-Jones seconded Cr PC Young 1. That the report/attachment be deemed non-confidential except for those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of

the Local Government Act 2009.

2. That Council approves the revised Funding Plan (version 5.0) for the Cultural Precinct Stage 1


as follows, incorporating an additional $670,000 cost for substation relocation:

3. That in terms of section 236(2) of the Local Government Regulation that the exception from

tender processes apply to the grant of the concurrent sublease for the Surfers Paradise Transit

Centre and Bruce Bishop Car Park site for the reason that the consideration for granting of the

concurrent sublease is to preserve Council’s resolved conditions pertaining to the sale site.

4. To note:

a) execution of sale contract documentation will proceed in the near future, with only

outstanding litigation in respect of Council’s ability to sell the site needing to be resolved

satisfactorily;

b) the expected outcomes of the sale will include a financial return to the City of $48 million,


which is above the minimum target of $40 million;

c) the intending purchaser is both an owner and operator of public car parks worldwide and

has significant development interests across Australia, leaving it well placed to meet

Council’s objectives and conditions.

5. That the Chief Executive Officer provide a further report on the status of the Funding Plan by

April 2019.

A division was called For 6 Cr Tozer, Cr Owen-Jones, Cr PC Young, Cr Caldwell, Cr O’Neill, Cr Boulton Against 2 Cr Crichlow, Cr McDonald Abstained 0 Absent 7 Cr PJ Young, Cr Vorster, Cr Baildon, Cr La Castra, Cr Gates, Cr Taylor, Cr Tate CARRIED

751 Tuesday 27 February 2018

Stage 1 Update Report RESOLUTION G18.0227.004 moved Cr Vorster seconded Cr O’Neill That the Report of the Lifestyle and Community Committee Meeting held on Thursday, 15 February 2018, covered by Recommendations numbered LC18.0215.001 to LC18.0215.007, be received. CARRIED

751 Thursday 15 February 2018

Stage 1 Update Report COMMITTEE RECOMMENDATION LC18.0215.005 moved Cr Tozer seconded Cr Baildon 1 That Council notes the update report for the Gold Coast Cultural Precinct. 2 That the next stage 1 update report be brought back to Council in July 2018. CARRIED

746 Tuesday 14 November 2017

Stage 1 update report RESOLUTION G17.1114.018 moved Cr Vorster seconded Cr Gates That the Report of the Economic Development & Major Projects Committee Meeting held on Thursday, 9 November 2017 covered by Recommendations numbered ED17.1109.001


to ED17.1109.009 be received.

1. That the report/attachment be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2. That Council notes the update report for the Gold Coast Cultural Precinct.

3. That Council accepts the offer submitted by Hansen Yuncken Pty Ltd for the amount of

$57,336,625, in respect to significant contract LG314/254/17/054 for the Managing Contractor Two Stage Design and Construction Management (Guaranteed Construction Sum) to design and construct the Gold Coast Cultural Precinct Art Gallery.

4. That Council resolves to amend the adopted recommendation for item 6.23 of the City

Contracting Plan 2017-18 (GA17.0620.003) from “Recommendation to enter into the arrangement be brought back to Council for consideration” to read “contract(s) to be awarded under delegation” for LG314/254/18/009 - Design and Construction of the Gold Coast Cultural Precinct Green Bridge.

5. That the next Stage 1 update report be brought back to Council in February 2018.

CARRIED

743 Friday 15 September 2017

Stage 1 update report RESOLUTION G17.0915.022 moved Cr Vorster seconded Cr O’Neill That Committee Recommendation ED17.0912.002 be adopted as printed which reads as follows:

1. That Council notes the update report

2. That the next stage 1 update report be brought back to Council in December 2017. CARRIED

743 Friday 15 September 2017

2016-17 End of Year Position and Reprovisions

RESOLUTION B17.0911.003 MOVED Cr Tate seconded Cr Gates CONFIDENTIAL Refer Special Budget Committee Meeting 11 September 2017


735 Wednesday 17 May 2017

Stage 1 update report

RESOLUTION G17.0517.017 moved Cr Vorster seconded Cr O’Neill That Committee Recommendation ED17.0511.002 be adopted as printed which reads as follows:

1. That Council notes the report, including the key principles and alternative concept design for the art gallery.

2. That the Chief Executive Officer be authorised to do all things necessary to progress the art

gallery and green bridge to be completed by October 2020.

3. That the next stage 1 update report be brought back to Council in August 2017. CARRIED Cr Crichlow requested that her vote in the negative be recorded.

735 Wednesday 17 May 2017

Special Budget Meeting 2 May 2017 735th Council Meeting 17 May 2017 Funding Plan V4.0 for Stage 1, incorporating a new purpose built Art Gallery and Green Bridge. Canvasses funding aspects associated with the future operation of the Cultural Precinct.

PROCEDURAL MOTION moved Cr Tate seconded Cr La Castra That the MOTION be PUT

CARRIED Cr Crichlow requested that her vote in the negative be recorded.

RESOLUTION G17.0517.007 That Committee Recommendation B17.0502.004 be adopted, with changes to Part 3 and the addition of Part 11, such that it reads in its entirety as follows:

1. That the report be deemed a non-confidential document except those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2. That Council approves the following revised Funding Plan (Version 4.0) for the Cultural Precinct (Stage 1)

Item Version 4.0

Gold Coast Airport Ex Gratia Rates $825,000


Recreational Space Separate Charge $5,056,528

Sale of Land $75,684,181

Tourism Levy $4,000,000

Transfer from Strategic Priority Reserve

$5,001,069

Future EOY surpluses (savings) $34,335,527

Total (2018 dollars) $124,902,305

3. That Council approves the sale of the Surfers Paradise Transit Centre and Bruce Bishop Car

Park by public tender, subject to the satisfactory resolution of matters detailed in the report. Such matters include, but are not limited to, the following:

a Acknowledgement of current leases/tenancies in place including provision of twelve month lease options for those tenants currently on month to month arrangements.

b Current operational arrangements.

c Provision of 640 public parking spaces with such to be retained by the purchaser.

d Provision of 100 additional parking spaces with such to be retained by the purchaser, and made available at no cost to the Council, for community use.

e That a report be brought back to the relevant standing committee in regards to how a public car parking management plan would be developed to ensure that during any future redevelopment of the site a minimum of 740 car spaces were able to be maintained.

f Provision of other commercial, residential and visitor parking for any future redevelopment will need to be in strict accordance with the requirements of the City Plan (and will be calculated without consideration to the public and community use parking spaces requirements already identified).

g Any future redevelopment of the site will be required to provide for transit centre operations that will be designed, in consultation with bus/coach operators, to include suitable sized set down areas.


h Any future redevelopment will need to provide for a civic space that incorporates elements of lawn, trees, and natural shade structures to create a place for visitors, friends and family to gather and to play. Key functional requirements for the Civic Park, in order to deliver an attractive, high quality, accessible, well-connected, multifunctional public realm should include:-

i. the design of space must be centred around ‘play’

ii. A range of size (2,000m2 to 4,000m2)

iii. width must be commensurate with length

iv. deep planting in structural soils

v. 50% of space naturally shaded

vi. 50%-75% road frontage to the space

vii. Paving surface to respond to the climate

viii. flat, with at grade access

ix. surrounding buildings must face and activate the square

x. easily identifiable image (i.e. fountain)

xi. attraction to a wide range of users – variety of smaller ‘places’

xii. incorporates amenities

xiii. ability for flexibility to cater for a variety of different uses with supporting management, programming of activities and maintenance regimes

xiv. pedestrian connectivity from the Civic space to the transport hub

xv. solar access, buildings to the north tiered back

xvi. no volumetric subdivision above

xvii. surrounding urban fabric directs pedestrian access into civic park

xviii. due to site requirements such as the need to allow for mature shade trees, the Civic space (or parts of) may not be able to accommodate underground parking.

4. That asset matters detailed in the report be separately addressed via the annual budget and


budget review process.

5. That an allocation of the future net proceeds of the sale to the future Isle of Capri bridge, as identified in the report, be included in the City’s 10 year financial model.

6. That Council approves the sale of land at Robina (287 Scottsdale Drive and 9 Energy Circuit) with proceeds to be allocated to the Cultural Precinct and divisional projects as outlined in the report.

7. That the following parcels of land not be sold:-

a Lots 9, 11 and 12 on RP21872

b Lot 10 on SP188400

c Lot 87 and 88 RP91593

d Lot 807 N1161

8. That the funding plan version 4 be re-assessed in April 2018.

9. That a Cultural Precinct Endowment Fund (Reserve) be gradually established over time, as surplus funds are identified, with a view to ultimately funding the annual operational and maintenance costs of the Cultural Precinct.

10. That the funding options related to the projected operating costs of the Cultural Precinct, as outlined in the report, be considered as part of the annual draft budget process.

11. That Council notes that there were various sites within the original Master Plan for the Cultural Precinct site that had previously been identified with a variety of potential end uses including residential, commercial, hotel and retail. It is however not considered necessary, or appropriate, to progress with the proposition to divest with sites B1, B2 and B3 as part of any future funding plan for the Cultural Precinct.

A division was called.

For 11 Cr Tozer, Cr Owen-Jones, Cr Caldwell, Cr Vorster, Cr O’Neill, Cr La Castra, Cr Boulton, Cr Gates, Cr PC Young, Cr Taylor, Cr Tate


Against 4 Cr PJ Young, Cr Baildon, Cr McDonald, Cr Crichlow Abstained 0 Absent 0

CARRIED BY SUPER MAJORITY 727 Tuesday 29

November 2016 Art Gallery Concept Design endorsed Art Gallery and green bridge to be progressed

RESOLUTION G16.1129.018 moved Cr Tate seconded Cr Owen-Jones That Committee Recommendation ED16.1124.002 be adopted as printed which reads as follows:- 1 That Council endorses the new art gallery concept design as outlined in Section 5.0 and attachment 2, including as part of stage 1 the design and construction of the green bridge. 2 That the art gallery and bridge are progressed through: a continuation of the design process sufficient to obtain a development approval. b continuing stakeholder engagement to address issues raised during concept design. 3 That the next stage 1 update report be brought back to Council in March 2017.

CARRIED UNANIMOUSLY 723 Thursday 15

September 2016 #58630890 #58630305

VOS MCU acceptance RESOLUTION G16.0906.016 moved Cr Caldwell seconded Cr Gates That the Report of the City Planning Committee’s Recommendations of Wednesday, 31 August 2016, numbered CP16.0831.001 to CP16.0831.010, be adopted with the exception of:- Recommendation Numbers CP16.0831.001

CP16.0831.002 CP16.0831.004 CP16.0831.006 and CP16.0831.008 which were specifically resolved.

CARRIED UNANIMOUSLY

COMMITTEE RECOMMENDATION: CP16.0831.007 moved Cr Tate seconded Cr Vorster Development permit for material change in use (code assessment) for A theatre and function facility (versatile outdoor space), being Stage 1 of the gold coast cultural precinct - lot 4 on SP148594 – 135 Bundall road, surfers paradise - division 7

pcdocs://TRACKS/58630890/Rpcdocs://TRACKS/58630305/R


PN246688/01/DA17 Changed Recommendation A presentation was provided by the independent external consultant who assessed the development application on behalf of Council.

720 Tuesday 9 August 2016 #58631183 #58631174

Gallery and Tower Resolution RESOLUTION G16.0809.016 moved Cr Vorster seconded Cr O’Neill That the Report of the Economic Development & Major Projects Committee’s Recommendations of Thursday, 4 August 2016, numbered ED16.0804.001 to ED16.0804.005, be adopted.

CARRIED UNANIMOUSLY Changed Recommendation COMMITTEE RECOMMENDATION: ED16.0804.005 moved Cr Vorster seconded Cr La Castra 1 That Council notes the update report. 2 That Council notes the revised scope of the Art Gallery and corresponding brief as outlined in

Section 5 of this report. 3 That the Gold Coast Art Gallery Functional Brief not fetter the delivery of the future art tower. 4 That the next Stage 1 update report be brought back to Council in November 2016.

CARRIED 719 Tuesday 26 July

2016

MACA Disbandment MOTION That the Mayor’s Arts and Cultural Reference Board be disbanded and all participants are noted, thanked for their service to the City and appropriately recognised by the Mayor and Council. RESOLUTION G16.0726.005 moved Cr Tate That the Mayor’s Arts and Cultural Reference Board be disbanded and all participants are noted, thanked for their service to the City and appropriately recognised by the Mayor and Council.

CARRIED UNANIMOUSLY Special Council

Meeting (Budget Adoption Meeting 2016-17) 24 June 2016 Special Budget

Gold Coast Cultural Precinct Transitional Program

RESOLUTION B16.0620.016 and G16.0624.002 1 That Council endorses the Gold Coast Cultural Precinct Civic & Cultural Charter (refer

Attachment 1) to guide the delivery, activation and management of the Cultural Precinct. 2 That Council approves the expansion of the role of Gold Coast Arts Centre Pty Ltd (GCAC)

adopted report transport and infrastructure committee meeting · refer to the procurement policy...

Documents