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775 Adopted Report

of the

Events Tourism and Governance Committee Meeting

held

Thursday 6 June 2019 at

2pm

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

775th Council Meeting 13 J une 2019 2 Events Tourism And Governance Committee Meeting 6 J une 2019 Adopted Report

I ndex Adopted Report

Events Tourism and G overnance Committee M eeting Thursday 6 J une 2019

I tem D irect. F ile Page Subj ect

1 OCOO LG115/1355/01/2019(P1) 5 Events Tourism And Governance Committee Action List And Forward Planning Schedule

2 LC LG222/365/40/01(P1) 6 Proposal To Make Council Property (Amendment) Local Law (No1) 2019 And J etties And Boat Ramps (Amendment) Subordinate Local Law (No.1) 2019

3 OCOO LG113/580/23(P1) 87 City Operational Plan 2018-19: Performance Report Quarter Three

4 OS LG314/411/19/045(P1) 93 Contract No. LG314/411/19/045 - Provision Of Mail Services

5 OS LG314/411/20/002(P1) 97 Contract No. LG314/411/20/002 - Provision Of Record Keeping Services

6 OS LG314/-/-(P6) 103 City Contracting Plan 2018-19 Quarterly Acquittal – J anuary 2019 To March 2019

7 OS LG314/-/-(P6) 159 City Contracting Plan 2019-20

8 OS PN240206/20/29/CF(P1) 194 Request For Rental Abatement - Lessee For The Majority Of The Surfers Paradise Transit Centre

K EY : OCEO - Office of the Chief Executive Officer OCOO Office of the Chief Operating Officer EPE - Economy, Planning and Environment OS - Organisational Services LC - Lifestyle and Community TI - Transport and Infrastructure WW - Water and Waste

775th Council Meeting 13 June 2019 3 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report

ADOPTED BY COUNCIL 13 JUNE 2019 ADOPTION OF EVENTS, TOURISM AND GOVERNANCE COMMITTEE REPORT RESOLUTION G19.0613.051 moved Cr La Castra seconded Cr PC Young That the Report of the Events, Tourism and Governance Committee Recommendations of Thursday, 6 June 2019, numbered ETG19.0606.001 to ETG19.0606.008, be adopted with the exception of Recommendation Number ETG19.0606.006 which was specifically resolved.

CARRIED UNANIMOUSLY ATTENDANCE Cr R La Castra (Chairperson) Cr P C Young Cr D Gates Cr W M A Owen-Jones Cr K L Boulton Cr P A Taylor Cr D I McDonald Cr G M O'Neill Cr Tozer (Visitor) Mr A J McCabe Chief Operating Officer Mr G Potter Director Organisational Services Mr P Hingst Executive Coordinator Licencing & Approvals (part) Mr A Stewart Coordinator Transport Planning & Policy Portfolio (part) Mr S Stewart Acting Chief Procurement Officer (part) Ms J Thompson Executive Coordinator Procurement Planning (part) Mr B Madden Executive Coordinator, Property Management (part) APOLOGY / LEAVE OF ABSENCE Nil PRESENTATIONS Nil

775th Council Meeting 13 June 2019 4 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report The information below is extracted from the Procurement Policy and Contract Manual. Refer to the Procurement Policy and Contract Manual for complete details. Applying the Local Business Pricing Advantage If the best value pricing offer is from a Category A, B or C business (refer Table 1 below) then this offer is regarded as the most advantageous. For contracts where quotations are sought (generally with an expected worth less than $250,000), if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within: • 30 per cent of the best value pricing offer for contracts less than $50,000 • 25 per cent of the best value pricing offer for contracts between $50,000 and $100,000 • 20 per cent of the best value pricing offer for contracts between $100,000 and $250,000. then the offer from the Category A or B business will be regarded as the most advantageous. Invitations to offer (tenders) are generally utilised for contract greater than $250,000. For contracts where invitations to offer are utilised with an expected worth less than $1,000,000 per annum; if the best value pricing offer is from a Category D, E, F or G business, but a pricing offer from a Category A or B business is within 15 per cent of the best value pricing offer, then the offer from the Category A or B business will be regarded as the most advantageous. Applying the Local Business Weightings Local Content Scoring A 15 per cent weighting related to the business locality will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 1 following. Table 1 Category Score Description

A 15% Developing or established Gold Coast business B 12% Branch office on the Gold Coast directly employing a minimum of 10

FTEs (not contractors) C 9% Branch office on the Gold Coast, established for a minimum of six

months, directly employing less than 10 FTEs (not contractors) D 4% Adjacent local government (Logan, Scenic Rim, Redland or Tweed

Shire) business E 2% Queensland business F 1% Interstate business G 0% Overseas business

Gold Coast Awards Scoring A two per cent weighting related to Gold Coast Awards will be included in Council’s capability scoring evaluation criteria, allocated as shown in Table 2 following. Table 2

Score Description

2% A winner of the Gold Coast Business Excellence Award, Gold Coast Young Entrepreneurs Award or Gold Coast Women in Business Award within the past 4 calendar years

1% A winner of a monthly Gold Coast Business Award, or finalist in the Gold Coast Young Entrepreneurs Awards or Gold Coast Women in Business Awards within the past 4 calendar years

0% All other businesses

775th Council Meeting 13 June 2019 5 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 1 OFFICE OF THE CHIEF OPERATING OFFICER EVENTS TOURISM AND GOVERNANCE COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1328/01/2019(P1) Item Action Officer &/or

Branch Action/Previous Resolution

(776) Events, Tourism and Governance Committee 26 July 2019

Provision of Bulk Petroleum Organisational Services

Travel and travel related expenses – Councillors and staff 1 January – 31 March 2019

Organisational Services

Application For Surrender Of Lease And Issue Of New Lease - Gold Coast Turf Club Limited

Organisational Services (Confidential Report)

Contract LG314/1185/19/022 Electronic Document and Records Management System

Organisational Services (Confidential Report)

2020 – 2022 Gold Coast 600 Office of the Chief Operating Officer

(Confidential Report)

Gold Coast Beach Volleyball Festival Office of the Chief Operating Officer

(Confidential Report)

Audit Committee Meeting – 21 May 2019 Office of the Chief Executive Officer

(777) Events, Tourism and Governance Committee 8 August 2019

Audit Committee Meeting 22/7/2019 Office of the Chief Executive Officer

RECOMMENDATION It is recommended that Council resolves as follows: That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted. Authorised by: Joe McCabe TRACKS REF: # 54648256 Chief Operating Officer COMMITTEE RECOMMENDATION ETG19.0606.001 moved Cr PC Young seconded Cr Boulton That the list of proposed Agenda Items for the Events, Tourism and Governance Committee be noted.

CARRIED

775th Council Meeting 13 June 2019 6 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 2 LIFESTYLE AND COMMUNITY PROPOSAL TO MAKE COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO.1) 2019 AND JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO.1) 2019 LG222/365/40/01(P1); LG222/365/40/02/01(P5) Attachment ‘A’: Council Property (Amendment) Local Law (No.1) 2019; Attachment ‘B’: Jetties and Boat Ramps (Amendment) Subordinate Local Law (No.1)

2019; Attachment ‘C’: Draft 2019 consolidated version of Local Law No. 7 (Council Property)

2008 (Copy of the existing local law incorporating the proposed tracked amendments);

Attachment ‘D’: Draft 2019 consolidated version of Subordinate Local Law No. 7.1 (Jetties and Boat Ramps) 2008 (Copy of the existing subordinate local law incorporating the proposed tracked amendments);

Attachment ‘E’: Schedule identifying possible anti-competitive provisions in the proposed local laws in Attachments A and B

1 BASIS FOR CONFIDENTIALITY Not Applicable. 3 PURPOSE OF REPORT The purpose of this report is to recommend that Council resolve to commence the local law making process by proposing to make Council Property (Amendment) Local Law (No.1) 2019 and Jetties and Boat Ramps (Amendment) Subordinate Local Law (No.1) 2019. The proposed amending laws will provide the regulatory mechanisms to support and facilitate the provision of a public ferry service within Gold Coast waterways and to ensure access and appropriate use of the City’s jetties and boat ramps. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION Background The proposed amendments to the local law and subordinate local law are designed to provide for the provision of a public ferry service within Gold Coast waterways and to ensure the City’s jetties and boat ramps can be used effectively by both the general community and commercial operators. Proposed amendments to the local law The proposed amendments to Local Law No.7 (Council Property) 2008 (LL7) include: permit criteria (including assessment, changing conditions, renewal and cancellation)

to support and facilitate a public passenger service (e.g. ferry service) mechanical provisions about the payment and return of security bonds when required definitions for new terms used within the amending local law and subordinate local

law minor administrative amendments.

775th Council Meeting 13 June 2019 7 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 2 (Continued) PROPOSAL TO MAKE COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO.1) 2019 AND JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO.1) 2019 LG222/365/40/01(P1); LG222/365/40/02/01(P5) Proposed amendments to the subordinate local law The proposed amendments to Subordinate Local Law No.7.1 (Jetties and Boat Ramps) 2008 (SLL7.1) include: creation of new prohibited conduct activities which protect the environment, provide

effective use and clarify use rights of the jetties and boat ramps providing the standard conditions of approval for transparency and consistency of

approval processes ensuring both the owner and operator of a vessel are liable for breaches of the law

(i.e. similar to breaches in motor vehicles by both the owner or driver) definitions for new terms used within the subordinate local law minor administrative amendments Law making process The proposed laws contain possible anti-competitive provisions. Relevant possible anti-competitive provisions are identified in Attachment E. Council must not make a local law that contains an anti-competitive provision unless Council has complied with the procedures prescribed under a regulation for the review of anti-competitive provisions including, relevantly, the conduct of a public interest test in relation to the anti-competitive provisions in conjunction with the usual public consultation about the proposed local law and subordinate local law. Also, pursuant to the Local Government Act 2009, section 29A, Council must consult with relevant government entities about the overall State interest in the proposed local law before proceeding with the making of the proposed local law. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The proposed amendments to LL7 and SLL7.1 will allow for alternative public transport options in the form of a potential public ferry service on Gold Coast waterways. This supports the following Corporate Plan objectives: Gold Coast 2020 Outcome 1.4: We can get around the city easily.

Amendments within the law support this objective by providing alternative public transport options in the form of a potential public ferry service on Gold Coast waterways.

Outcome 2.5: We are a globally recognised tourism destination. Provision of a public ferry service on Gold Coast waterways would support tourism.

7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations Funding is provided by Transport & Traffic Branch from Responsibility Centre CI3470

within current budget parameters. No additional funds are being sought by this report.

775th Council Meeting 13 June 2019 8 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 2 (Continued) PROPOSAL TO MAKE COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO.1) 2019 AND JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO.1) 2019 LG222/365/40/01(P1); LG222/365/40/02/01(P5) People and Culture The proposed local law is providing for flexibility and consistency in the approval and

enforcement processes and therefore no change to resourcing is required as a result of this law being made.

8 RISK MANAGEMENT Project timeframes could be adversely affected if consultation with either the State government agencies or the public requires rework of the local law or subordinate local law criteria. Dependent upon the extent of the changes required, the local law making process may need to be referred back to Council for its approval, or it may be necessary to repeat the public consultation stage. Liaison has been occurring with the main State agencies directly affected by the proposed amending local law to date. 9 STATUTORY MATTERS Council is required to comply with the local law making requirements of the Local Government Act 2009 and its adopted local law making process (GA16.0303.19). At step 1 of each of the local law and the subordinate local law making processes, Council must, by resolution, resolve to propose to make each of the proposed local law and the proposed subordinate local law. Council is obliged to consider whether the proposed local law and subordinate local law contain possible anti-competitive provisions. There are anti-competitive provisions in each of the proposed local law and the proposed subordinate local law as described in Attachment E. Council must ensure its local laws are drafted in compliance with the guidelines issued by the Parliamentary Counsel under the Legislative Standards Act 1992. The proposed local law and the proposed subordinate local law comply with this requirement. Council may regulate the use of jetties and boat ramps in its local government area under the Local Government Regulation 2012, section 59. Also, Council has the exclusive right to provide a ferry service across a watercourse within its local government area pursuant to the Local Government Act 2009, section 80B. However, if the provision of the ferry service necessitates the use of a jetty or a boat ramp which is a “public marine facility” under the Transport Infrastructure (Public Marine Facilities) Regulation 2011, (usually a facility constructed by, and at the expense of, the State, of which Council is the “manager” under the Regulation) Council may only allow the use of the facility for a commercial purpose where it has obtained the written consent of the chief executive of the Department responsible for the administration of the Transport Infrastructure Act 1994. Accordingly, to the extent that Council wishes to regulate the operation of a ferry service from a jetty or boat ramp which is a public marine facility under the Regulation, Council will need to obtain the written consent of the chief executive before commencing the proposed commercial use.

775th Council Meeting 13 June 2019 9 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 2 (Continued) PROPOSAL TO MAKE COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO.1) 2019 AND JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO.1) 2019 LG222/365/40/01(P1); LG222/365/40/02/01(P5) 10 COUNCIL POLICIES The public consultation process to be used is in accordance with the City’s Community Consultation Policy. 11 DELEGATIONS Delegation DE01926 gives the CEO power to undertake the duties under Section 38

of the Act and Section 15 of the Regulation to decide: a how the public interest test of the proposed local law and the proposed subordinate

local law is to be conducted b the matters with which the public interest test report in relation to the proposed local

law and the proposed subordinate local law must deal c the consultation process for the public interest test and how the process is to be used

in the public interest test. 12 COORDINATION & CONSULTATION Name and/or Title of the Stakeholder Consulted

Directorate or Organisation

Is the Stakeholder Satisfied With Content of Report and Recommendations (Yes/No) (comment as appropriate)

Hamish Kiddle / Executive Coordinator Legal Services

Office of the Chief Operating Officer

Yes

Nicole Waters / Executive Coordinator Corporate Communication

Office of the Chief Operating Officer

Yes

Matt Tilly Manager Transport and Traffic

Transport and Infrastructure Yes

Darren Ford / Coordinator Lakes and Waterways

Transport and Infrastructure Yes

Rob Smith / Manager Health Regulatory and Lifeguard Services

Lifestyle and Community Yes

13 STAKEHOLDER IMPACTS The making of the proposed local law and the proposed subordinate local law should provide for a public ferry service to operate unencumbered within Gold Coast waterways. The potential positive and negative impacts will be addressed in the Public Interest Test Plan and Key Stakeholders will be identified and advised when the public consultation period commences. External / community stakeholder Impacts The State government will be consulted for a period of four (4) weeks prior to public consultation. The City has already started liaising with the main State agencies directly affected by the proposed amending local law.

775th Council Meeting 13 June 2019 10 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 2 (Continued) PROPOSAL TO MAKE COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO.1) 2019 AND JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO.1) 2019 LG222/365/40/01(P1); LG222/365/40/02/01(P5) Both businesses and residents will have the opportunity to provide comment on the proposed amending laws during a 21 day public consultation period. The general public will be notified via advertisement in the Gold Coast Bulletin and current permit holders will be notified directly via letter. All will be invited to visit Council’s ‘Have Your Say’ website to view the proposed amending laws, the anti-competitive provisions and the Public Interest Test Plan. Customers will be able to make a submission online or in writing. The documents and submission forms will also be available at all Customer Contact Centres. Internal (Organisational) Stakeholder Impacts The local law making process will proceed as normal, with resources engaged from Traffic & Infrastructure (T&I), Legal Services (LS) and Health Regulatory & Lifeguard Services Branch (HRLGS) to undertake the required lawmaking processes. 14 TIMING It is envisaged that the law amendment process shall be completed in October 2019. 15 CONCLUSION The proposed local law and subordinate local law provide the regulatory flexibility to support and facilitate the provision of a public ferry service within Gold Coast waterways. It is recommended that Council resolve to propose to make the following local laws, including consultation with the State and the public about the proposed laws, to ensure they provide for a public ferry service within Gold Coast waterways. 1 Council Property (Amendment) Local Law (No. 1) 2019 (“the proposed local law”) as

per Attachment ‘A’. 2 Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019 (“the

proposed subordinate local law”) as per Attachment ‘B’. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council resolve to propose to make Council Property (Amendment) Local Law (No.

1) 2019 (‘proposed Local Law’) as per Attachment ‘A’.

2 That Council resolve to propose to make Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019 (‘proposed Subordinate Local Law’) as per Attachment ‘B’

Author: Authorised by: Peter Hingst Alison Ewens Executive Coordinator City Standards Director Lifestyle & Community 21 May 2019 TRACKS REF: 72812189

775th Council Meeting 13 June 2019 11 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 2 (Continued) PROPOSAL TO MAKE COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO.1) 2019 AND JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO.1) 2019 LG222/365/40/01(P1); LG222/365/40/02/01(P5) COMMITTEE RECOMMENDATION ETG19.0606.002 moved Cr Taylor seconded Cr O'Neill 1 That Council resolve to propose to make Council Property (Amendment) Local

Law (No. 1) 2019 (‘proposed Local Law’) as per Attachment ‘A’.

2 That Council resolve to propose to make Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019 (‘proposed Subordinate Local Law’) as per Attachment ‘B’.

CARRIED

Council of the City of Gold Coast

Council Property (Amendment)

Local Law (No. 1) 2019

This and the following 4 pages is a certified copy of Council Property (Amendment) Local Law (No .1) 2019,

made in accordance with the provisions of the Local Government Act 2009, by Council of the City of Gold Coast by resolution dated the 2019.

___________________________ Dale Dickson

Chief Executive Officer

Attachment A

775th Council Meeting 13 June 2019 Events, Tourism & Governance Committee Meeting 6 June 2019 ITEM 2 (Continued) PROPOSAL TO MAKE COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO.1) 2019 AND JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO.1) 2019

12 Adopted Report

Council of the City of Gold Coast Council Property (Amendment) Local Law (No. 1) 2019

Contents

Part 1 Preliminary............................................................................................ 1

1 Short title ............................................................................................................... 1 2 Local law amended ............................................................................................... 1

Part 2 Amendments to local law .................................................................... 1

3 Amendment of s9 (Regulation of council property) .............................................. 1 4 Amendment of s17 (Grant of a permit) ................................................................. 1 5 Insertion of new s19A ........................................................................................... 1 6 Amendment of s20 (Power to change the conditions of a permit) ....................... 2 7 Amendment of s 22 (Renewal of a permit) ........................................................... 2 8 Amendment of s23 (Cancellation of a permit) ...................................................... 3 9 Amendment of sch (Dictionary) ............................................................................ 3


13 Adopted Report

Council of the City of Gold Coast Council Property (Amendment) Local Law (No. 1) 2019 1

Part 1 Preliminary

1 Short title This local law may be cited as Council Property (Amendment) Local Law (No. 1) 2019.

2 Local law amended This local law amends Local Law No. 7 (Council Property) 2008.

Part 2 Amendments to local law

3 Amendment of s9 (Regulation of council property) (1) Section 9(1)(j)—

omit. (2) Section 9(1)(l)—

omit. (3) Section 9(1)(k) and (m)—

renumber as paragraphs (j) and (k).

4 Amendment of s17 (Grant of a permit) (1) Section 17(1)(h), ‘.’—

omit, insert— ‘; and’.

(2) After section 17(1)(h)—

insert— ‘(i) will not unreasonably interfere with the use by the public of the council

property identified in the application for the purposes of ingress to, and egress from, a public passenger service, for example, a ferry service operated from the council property.’.

5 Insertion of new s19A After section 19—

insert—

‘19A Provision and return of security or bond (1) If a local government requires the payment of a security or bond in a

condition imposed on a permit pursuant to section 19(2)(l) of this local law, the payment must be made to the local government by the holder of the permit by the date, and in the manner, specified by the local government.

Maximum penalty for subsection (1)—50 penalty units.


14 Adopted Report


(2) If a bond or security has been paid by a permit holder in accordance with subsection (1), and the holder of the permit is considered by the local government to have contravened a condition of the permit or a provision of this local law the local government may retain all or part of the security or bond.

(3) The local government must within 90 days of the expiry of the term of the permit return to the permit holder—

if no part of the security or bond has been retained by the local (a)government pursuant to subsection (2)—all of the security or bond paid to the local government pursuant to subsection (1); or

any part of the security or bond not retained by the local (b)government pursuant to subsection (2).’.

6 Amendment of s20 (Power to change the conditions of a permit) (1) Section 20(1)(b)(v), ‘road.’—

omit, insert— ‘road; or’.

(2) After section 20(1)(b)—

insert— ‘(ba) if the permit relates to the undertaking of a regulated activity on a council

property—the change is necessary to ensure that the undertaking of the regulated activity on the council property does not unreasonably interfere with the use by the public of the council property for the purposes of ingress to, and egress from, a public passenger service, for example, a ferry service operated from the council property; or’.

(3) Section 20(ba) and (c)—

renumber as section 20(c) and (d).

7 Amendment of s 22 (Renewal of a permit)

(1) Section 22(4)(d), ‘.’—

omit, insert— ‘; and’.

(2) After section 22(4)(d)—

insert— ‘(e) if the permit relates to the undertaking of a regulated activity on a council

property—if satisfied that the undertaking of the regulated activity on the council property will not unreasonably interfere with the use by the public of the council property for the purposes of ingress to, and egress from, a public passenger service, for example, a ferry service operated from the council property.’.

(3) Section 22(6), ‘subsections (3)(c) or (3)(d)’—


15 Adopted Report


omit, insert— ‘subsections (4)(c) or (4)(d)’.

8 Amendment of s23 (Cancellation of a permit) (1) Section 23(1)(f), ‘.’—

omit, insert— ‘; or’.

(2) After section 23(1)(f)—

insert— ‘(g) the cancellation is necessary because the undertaking of the regulated

activity on the council property unreasonably interferes with the use by the public of the council property for the purposes of ingress to, or egress from, a public passenger service, for example, a ferry service operated from the council property.’.

9 Amendment of sch (Dictionary) Schedule —

insert— ‘ferry service—

(a) has the meaning given in the Transport Operations (Passenger Transport) Act 1994; and

(b) includes a proposed ferry service.

public passenger service has the meaning given in the Transport Operations (Passenger Transport) Act 1994.’.

TRACKS-#72732503-v8-DRAFT_COUNCIL_PROPERTY_(AMENDMENT)_LOCAL_LAW_(NO_1)_2019 #72732503 v7


16 Adopted Report


Jetties and Boat Ramps (Amendment)

Subordinate Local Law (No. 1) 2019

This and the following 9 pages is a certified copy of Jetties and Boat Ramps (Amendment) Subordinate Local Law (No .1) 2019, made in accordance with the provisions of the Local Government Act 2009, by Council of the City of Gold Coast by resolution dated the 2019.

___________________________ Dale Dickson


Attachment B


17 Adopted Report

Council of the City of Gold Coast Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019

Contents

Part 1 Preliminary............................................................................................ 1

1 Short title ............................................................................................................... 1 2 Subordinate local law amended ........................................................................... 1

Part 2 Amendments to subordinate local law ............................................... 1

3 Amendment of s6 (Use of jetties) ......................................................................... 1 4 Amendment of s7 (Comply with signs) ................................................................. 1 5 Amendment of s8 (Regulation of council property) .............................................. 2 6 Amendment of s9 (Prohibited conduct) ................................................................ 2 7 Amendment of s13 (Grant of a permit) ................................................................. 4 8 Amendment of s15 (Conditions of a permit) ......................................................... 4 9 Amendment of sch1 (Restrictions on use of boat ramps) .................................... 8 10 Amendment of sch2 (Dictionary) .......................................................................... 8


18 Adopted Report

Council of the City of Gold Coast Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019 1

Part 1 Preliminary

1 Short title This subordinate local law may be cited as Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019.

2 Subordinate local law amended This subordinate local law amends Subordinate Local Law No. 7.1 (Jetties and Boat Ramps) 2008.

Part 2 Amendments to subordinate local law

3 Amendment of s6 (Use of jetties) (1) Section 6, ‘section 9(1)(k)’—

omit, insert— ‘section 9(1)(j)’.

(2) Section 6, from ‘the operator’ to ‘officer’—

omit, insert— ‘each of the owner and the operator of a vessel are jointly and severally liable to pay to a council officer, on demand, the prescribed fee’.

4 Amendment of s7 (Comply with signs) (1) Section 7, ‘section 9(1)(k)’—

omit, insert— ‘section 9(1)(j)’.

(2) Section 7, from ‘the operator’ to ‘signs’—

omit, insert— ‘each of the owner and the operator of a vessel must comply with each requirement of a sign’.

(3) Section 7, after ‘jetty or’—

insert— ‘a’.

(4) Section 7, from ‘Pursuant to’ to ‘vessel.’—

renumber as subsection (1).

(5) Before section 7(1)—

insert— ‘(1A) Pursuant to section 9(1)(b) of Local Law No. 7 (Council Property) 2008, the

local government may regulate, including by way of limitation, public ingress to, and egress from, a council property which is used, or intended to


19 Adopted Report


be used, for a public passenger service, for example, a ferry service operated from the council property.’.

(6) Section 7, subsections (1A) and (1)—

renumber as subsections (1) and (2).

5 Amendment of s8 (Regulation of council property) (1) Section 8, ‘section 9(1)(m)’—

omit, insert— ‘section 9(1)(k)’.

(2) Section 8, after ‘jetty or’—

insert— ‘a’.

6 Amendment of s9 (Prohibited conduct) (1) Section 9, in each of paragraphs (a), (c), (d), and (n), ‘boat ramp’—

omit, insert— ‘a boat ramp’.

(2) Section 9, in each of paragraphs, (f) and (g), ‘boat ramp’—

omit, insert— ‘any boat ramp’.

(3) Section 9(e), ‘any jetty or boat ramp or anything on or affixed to a jetty or boat ramp’—

omit, insert— ‘any jetty or any boat ramp or anything on or affixed to a jetty or a boat ramp’.

(4) Section 9(b), after ‘jetty’—

insert— ‘or a boat ramp’.

(5) Section 9(h), ‘in’—

omit, insert— ‘on’.

(6) Section 9(j), after ‘use’—

insert— ‘a jetty or’.

(7) Section 9(k), ‘boat ramp or a jetty’—

omit, insert— ‘jetty or a boat ramp’.

(8) Section 9(k), after ‘use of’—

insert—


20 Adopted Report


‘jetties and’.

(9) Section 9(l), ‘boat ramp or a jetty’—

omit, insert— ‘jetty or a boat ramp’.

(10) Section 9(n), ‘.’—

omit, insert— ‘; or’.

(11) After section 9(n)—

insert— ‘(o) carry out maintenance or repairs to a vessel on a jetty or a boat ramp; or

(p) carry out maintenance or repairs to a vessel in the water around a jetty or a boat ramp unless the person has a reasonable excuse; or

(q) carry a loaded or cocked spear gun on a jetty or a boat ramp; or

(r) light a fire on a jetty or a boat ramp whether in a container or otherwise; or

(s) dive off a jetty or a boat ramp; or

(t) cause themselves, or any other person or object, to fall, or be projected, into waters surrounding a jetty or a boat ramp; or

(u) use a jetty or a boat ramp in a manner which is inconsistent with —

(i) the safe, secure and efficient operation of the jetty or the boat ramp; or

(ii) the protection of the environment at the jetty or the boat ramp; or

(iii) the maintenance or improvement of the convenience of users of the jetty or the boat ramp; or

(v) clean or gut fish or other marine life on a jetty or a boat ramp; or

(w) cast or discharge, or cause to be cast or discharged, any material, object or substance from a jetty or a boat ramp; or

(x) occupy a vessel, or moor a vessel, at a jetty or a boat ramp for the purpose of habitation; or

(y) while involved in the use of a vessel at a jetty or a boat ramp — cast or discharge, or cause to be cast or discharged, from the vessel, any material, object or substance into the waters surrounding the vessel; or

(z) moor a vessel at a jetty or a boat ramp except to a bollard or other fastening appliance that is provided for that purpose at the jetty or the boat ramp; or

(aa) permit a vessel to lie alongside a jetty or a boat ramp, unless it is properly moored; or

(ab) place or moor a vessel in the approach fairway to a jetty or a boat ramp; or

(ac) if a vessel is moored at a jetty or a boat ramp — allow the vessel to lie alongside, or remain attached to, the jetty or the boat ramp, except for the purpose of embarking or disembarking passengers or crew, or loading or unloading cargo, stores or goods from the jetty or the boat ramp; or


21 Adopted Report


(ad) operate a vessel in a manner that obstructs or interferes with the use of the jetty or the boat ramp by another vessel; or

(ae) if a jetty or a boat ramp is used by a vessel (a ferry service vessel) for the purposes of a ferry service — moor or allow a vessel to lie alongside the jetty or the boat ramp in a manner that obstructs or interferes with the use of the jetty or the boat ramp by the ferry service vessel used in the operation of the ferry service.’.

7 Amendment of s13 (Grant of a permit) (1) From ‘For’ to ‘capacity.’—

renumber as subsection (1). (2) Section 13(1)(c), ‘boat ramp or the jetty is’—

omit, insert— ‘jetty or the boat ramp is’.

(3) Section 13(1)(c), ‘boat ramp or the jetty for’—

omit, insert— ‘jetty or the boat ramp for’.

(4) Section 13(1)(d), from ‘commercial use’ to ‘capacity.’—

omit, insert— ‘commercial use of the jetty or the boat ramp to greater than 50% of the total use capacity of the jetty or the boat ramp.’.

(5) After section 13(1)—

insert— ‘(2) Subsection (1)(d) does not apply to the grant of a permit for the undertaking

of a permitted business on a jetty or a boat ramp if the permitted business is the operation of a ferry service.’.

8 Amendment of s15 (Conditions of a permit) (1) Section 15(x), ‘attract fly breeding or vermin infestation’—

omit, insert— ‘attract breeding or infestation by rats, mice, mosquitoes, cockroaches or flies’.

(2) Section 15(bg)—

omit. (3) Section 15(bh) and (bi)—

renumber as section 15(bg) and (bh).

(4) After section 15(bh)—

insert— ‘(bi) The holder of the permit must pay a security or bond to the local

government—

(i) by the earlier of—


22 Adopted Report


(A) the date 14 days after the permit is granted; or

(B) the date of commencement of the undertaking of the permitted business; and

(ii) to secure compliance with the conditions of the permit and the provisions of the local law; and

(iii) to secure the recovery by the local government of any cost, expense, damage, loss or liability for which the local government will, or may, be or become liable, arising directly or indirectly from the undertaking of the permitted business.

(bj) The local government may—

(i) require the holder of the permit to apply for a refund of a security or bond; and

(ii) require an inspection of council property used in the undertaking of the permitted business prior to the refund of a security or bond; and

(iii) retain any part of a security or bond to secure compliance with the conditions of the permit and the provisions of the local law; and

(iv) if the holder of the permit is considered by the local government to have contravened a condition of the permit or a provision of the local law and the local government has retained all or part of a security or bond—require the holder of the permit to pay to the local government a substitute security or bond in an amount not less than the amount retained by the local government.

(bk) The holder of the permit must only use the commercial vessel specified in the permit (the approved vessel) for the undertaking of the permitted business.

(bl) The holder of the permit must carry the permit on the approved vessel at all times and produce the permit to an authorised person on request.

(bm) The holder of the permit must deliver to an authorised person, on request, current photographs or images of the approved vessel (including any branding on the approved vessel).

(bn) The holder of the permit must—

(i) keep and maintain a register detailing each complaint, incident, accident or injury associated with the undertaking of the permitted business; and

(ii) deliver to the local government, on request, a copy of the register. (bo) The holder of the permit, and all personnel of the holder involved in the

undertaking of the permitted business—

(i) must comply with all signage erected by the local government at a jetty or a boat ramp; and

(ii) must comply with each direction of an authorised person in relation to the undertaking of the permitted business at a jetty or a boat ramp.

(bp) The holder of the permit must not use, or schedule the use of, council property, including a jetty or a boat ramp, in terms of time, duration or frequency, in a manner that would restrict the use of the council property, or


23 Adopted Report


unduly interfere with or hinder private recreational access to the council property.

(bq) In the undertaking of the permitted business at a jetty or a boat ramp, the holder of the permit must—

(i) fully cooperate with any other person, including the holder of a permit, undertaking a permitted business at the jetty or the boat ramp; and

(ii) fully cooperate with any other person using the jetty or the boat ramp for a genuine, private, recreational boating purpose.

(br) In the undertaking of the permitted business, the holder of the permit must not—

(i) store any goods or materials on a jetty or a boat ramp; or

(ii) affix, paint, exhibit or operate any sign or advertisement on a jetty or a boat ramp except with the prior written consent on the local government.

(bs) In the undertaking of the permitted business, the holder of the permit may only anchor, moor or place the approved vessel in the water around a jetty or a boat ramp for the maximum period specified for the jetty or the boat ramp in the permit.

(bt) The holder of the permit must not undertake a scheduled ferry service at a jetty or a boat ramp.

(bu) In undertaking the permitted business at a jetty or a boat ramp, the holder of the permit must not moor, berth or use the jetty or the boat ramp in a manner which compromises the safe ingress or egress of any vessel to or from the jetty or the boat ramp, or any neighbouring structure or facility.

(bv) The holder of the permit must ensure that the approved vessel is equipped with lights capable of illuminating any jetty or boat ramp used by passengers of the approved vessel embarking or disembarking from the approved vessel.

(bw) The holder of the permit must not use a jetty or a boat ramp for any of the following—

(i) the permanent mooring of the approved vessel; or

(ii) the refuelling or servicing of the approved vessel; or

(iii) the loading or unloading of bulk goods, supplies or cargo onto, or from, the approved vessel.

(bx) If the undertaking of the permitted business by the holder of the permit includes the operation of an amphibious vehicle at a boat ramp, the holder must—

(i) bring the amphibious vehicle to a complete stop at the head of the boat ramp prior to entering the waterway to ensure that the boat ramp is clear of pedestrian, vessel and vehicular traffic; and

(ii) ensure that the boat ramp is clear of pedestrian, vessel and vehicular traffic prior to exiting the waterway; and

(iii) keep wash created when the amphibious vehicle is exiting or


24 Adopted Report


entering the waterway to a minimum; and

(iv) not exceed a speed of 10km per hour when using the boat ramp; and

(v) not reverse the amphibious vehicle up or down the boat ramp, other than in an emergency situation, or as directed by an authorised person; and

(vi) ensure that the gross weight of the fully loaded amphibious vehicle on the boat ramp does not exceed 15 tonnes.

(by) The holder of the permit must immediately notify the local government of any accident or incident occurring during the undertaking of the permitted business at any jetty or boat ramp.

(bz) The undertaking of the permitted business must not adversely affect the stability or condition of the bed or banks of any tidal waterway or structure at, or in the vicinity of, any jetty or boat ramp used in the undertaking of the permitted business.

(ca) If the permitted business undertaken by the holder of a permit is the operation of a public passenger service from a jetty or a boat ramp, the holder of the permit—

(i) must not anchor, moor, or place an approved vessel in the water around, the jetty or the boat ramp except for the purpose of embarking or disembarking passengers or crew; and

(ii) must not anchor, moor, or place an approved vessel in the water around, the jetty or the boat ramp in a manner that obstructs or interferes with the use of the jetty or the boat ramp by another vessel which is being used in the operation of a public passenger service; and

(iii) if the jetty or the boat ramp is being used for the operation of 2 or more public passenger services—must not anchor, moor, or place an approved vessel in the water around, the jetty or the boat ramp for longer than the period specified in the permit, which may be determined by the local government having regard to—

(A) the objects of the local law; and

(B) ensuring that the undertaking of the permitted business on the jetty or the boat ramp does not unreasonably interfere with the use by the public of the jetty or the boat ramp for the purposes of ingress to, and egress from, a public passenger service operated from the jetty or the boat ramp; and

(iv) if the jetty or the boat ramp is being used for the operation of 2 or more public passenger services—must comply with requirements prescribed in the permit about the order of priority of use, including the order in which persons, each of whom is the holder of a permit, may anchor, moor or place an approved vessel in the water around, the jetty or the boat ramp, which may be determined by the local government having regard to—


(B) ensuring that the undertaking of each permitted business on the jetty or the boat ramp does not unreasonably interfere with the


25 Adopted Report


use by the public of the jetty or the boat ramp for the purposes of ingress to, and egress from, a public passenger service operated from the jetty or the boat ramp.’.

9 Amendment of sch1 (Restrictions on use of boat ramps) (1) Schedule 1, heading, before ‘boat ramps’—

insert— ‘jetties and’.

(2) Schedule 1, column 1, heading, ‘boat ramp or jetty’—

omit, insert— ‘jetty or boat ramp’.

(3) Schedule 1, column 2, ‘from a boat ramp’—

omit. (4) Schedule 1, column 2, ‘a boat ramp or a jetty’—

omit.

10 Amendment of sch2 (Dictionary) Schedule 2—

insert— ‘domestic commercial vessel has the meaning given in the Transport Operations (Marine Safety) Act 1994.

national law has the meaning given in the Transport Operations (Marine Safety) Act 1994.

operator, of a vessel, means the person responsible for the operation of the vessel.

owner—

(a) of a vessel—

(i) means the person who owns the vessel, whether or not —

(A) the person is registered as the vessel’s owner under the Transport Operations (Marine Safety) Act 1994 or a law of another jurisdiction; or

(B) for a vessel that is a domestic commercial vessel—the person holds a certificate of operation for the vessel under the national law; and

(ii) includes a person who—

(A) exercises, or purports to exercise, powers of the owner; and (B) operates the vessel or causes or allows it to be operated by

someone else; and

(b) an owner of a vessel operates the vessel if the owner operates the vessel or causes or allows it to be operated by someone else.’.


26 Adopted Report


771948_1

#72732693


27 Adopted Report

Council of the City of G old Coast

Local Law No.7

(Council Property) 2008

Consolidated version

Reprint No. 2

T h is a n d t h e f o llo w in g 32 p a g e s is a c e r t if ie d c o p y o f t h e C O N S O L I D A T E D V E R S I O N o f Local Law No. 7 (Council Property) 2008 ma d e in a c c o r d a n c e w it h t h e p r o v is io n s o f t h e Local Government Act 2009,

b y t h e C o u n c il o f t h e C it y o f G o ld C o a s t b y r e s o lu t io n d a t e d < < > > .

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ J o e M c C a b e

A c t in g C h ie f E x e c u t iv e O f f ic e r

Attachment C


28 Adopted Report

Council of the City of Gold Coast Local Law No. 7 (Council Property) 2008 Contents

Page

Part 1 Preliminary 1

1 Short title .................................................................................................................... 1 2 Object ........................................................................................................................ 1

3 Definitions—the dictionary ......................................................................................... 1

4 Relationship to other laws ......................................................................................... 1

Part 2 Administration of council property 2

5 Management authority ............................................................................................... 2

Part 3 Regulation of council property 3

Division 1 Local government advertisements and signs 3

6 Local government advertisements and signs ............................................................ 3

Division 2 Contractual powers 3

7 Contractual powers .................................................................................................... 3

Division 3 Use of council logo 3

8 Use of council logo .................................................................................................... 3

Division 4 Regulation of council property 4

9 Regulation of council property ................................................................................... 4

Division 5 Prohibited conduct 5

10 Prohibited conduct in council property ...................................................................... 5

Division 6 Regulation of business in a council property 6

11 Regulation of business in a council property ............................................................. 6

Division 7 Regulation of photographic equipment in a council property 6

12 Regulation of photographic equipment in a council property .................................... 6

Division 8 Public use of council property 7

13 Public use of council property .................................................................................... 7

Division 9 Entry to specified infrastructure 8

14 Entry to specified infrastructure prohibited ................................................................ 8

Part 4 Permits 8

15 Requirement for a permit ........................................................................................... 8


29 Adopted Report

Council of the City of Gold Coast Local Law No. 7(Council Property) 2008

16 Application for a permit .............................................................................................. 9 17 Grant of a permit ........................................................................................................ 9

18 Term of a permit ...................................................................................................... 10

19 Conditions of a permit .............................................................................................. 11

20 Power to change the conditions of a permit ............................................................ 13

21 Amendment, renewal or transfer of a permit ........................................................... 14

22 Renewal of a permit ................................................................................................. 15 23 Cancellation of a permit ........................................................................................... 17

24 General compliance provision ................................................................................. 19

Part 5 Enforcement 19

25 Records to be kept .................................................................................................. 19

26 Inspection, monitoring or management program ..................................................... 19

Part 6 Subordinate local laws 19

27 Subordinate local laws ............................................................................................. 19

Part 7 Application of Local Law No. 3 (Administration) 2008 21

28 Application of Local Law No. 3 (Administration) 2008 to this local law ................... 21

Part 8 Application of Local Law No. 21 (Major City Events) 2017 22

29 Application of Local Law No. 21 (Major City Events) 2017 to this local law ............ 22

Schedule Dictionary 23


30 Adopted Report

1 Council of the City of Gold Coast

Local Law No. 7(Council Property) 2008

Council of the City of Gold Coast Local Law No. 7 (Council Property) 2008

Part 1 Preliminary 1 Short title

This local law may be cited as Local Law No. 7 (Council Property) 2008.

2 Object

The objects of this local law are to—

(a) provide for the establishment of a council property; and

(b) provide for the protection of a council property; and

(c) confer the necessary powers for the management and control of a council property; and

(d) protect the safety of persons using a council property; and

(e) regulate activities in a council property and ensure appropriate standards of conduct; and

(f) provide for appropriate public access to council property.

3 Definitions—the dictionary

The dictionary in the Schedule (Dictionary) of this local law defines particular words used in this local law.

4 Relationship to other laws (1) The powers given by this local law must be exercised in a way that is not

inconsistent with all Acts (including subordinate legislation) including—

(a) the Environmental Protection Act 1994; and

(b) the Sustainable Planning Act 2009; and

(c) the Criminal Code Act 1899; and

(d) the Fire and Rescue Service Act 1990; and

(e) the Forestry Act 1959; and

(f) the Mineral Resources Act 1989; and

(g) the Nature Conservation Act 1992; and


31 Adopted Report


Local Law No. 7 (Council Property) 2008

(h) the Recreation Areas Management Act 2006; and

(i) the Land Protection (Pest and Stock Route Management) Act 2002; and

(j) the Health Act 1937; and

(k) the Land Act 1994; and

(l) the Building Act 1975; and

(m) the Transport Infrastructure Act 1994; and

(n) the Transport Operations (Road Use Management) Act 1995; and

(o) the Public Health Act 2005; and

(p) the Tobacco and Other Smoking Products Act 1998; and

(q) the Fisheries Act 1994.

(2) The local government may only exercise its powers under this local law over trust land, if the proposed exercise of power is consistent with—

(a) the terms and conditions of the trust; and

(b) the Land Act 1994.

Part 2 Administration of council property 5 Management authority

(1) The local government may by a subordinate local law—

(a) establish a management authority to manage a council property; and

(b) specify the membership and structure of a management authority; and

(c) specify procedures governing the operation and use of a council property; and

(d) specify policies and guidelines governing the management of a council property by the management authority; and

(e) specify that the powers given to the local government pursuant to Local Law No. 3 (Administration) 2008 to appoint a person to a position provided for under this local law may be exercised by a management authority on behalf of the local government; and

(f) specify the powers given to the local government pursuant to this local law that may be exercised by a management authority on behalf of the local government.


32 Adopted Report



(2) A management authority may exercise the powers of the local government pursuant to this local law that are specified in a subordinate local law.

(3) A management authority must comply with this local law and all subordinate local laws.


Part 3 Regulation of council property

Division 1 Local government advertisements and signs

6 Local government advertisements and signs

The local government may exhibit an advertisement and a sign on a council property notwithstanding the provisions of any local law.

Division 2 Contractual powers

7 Contractual powers

The local government may enter a contract in respect of—

(a) the use of council property; and

(b) a matter the subject of an approval under this local law; and

(c) a matter that is regulated by a subordinate local law pursuant to section 9 (Regulation of council property) of this local law.

Division 3 Use of council logo

8 Use of council logo (1) A person must not use a council logo unless authorised by the prior written

approval of the local government.


(2) Notwithstanding subsection (1), a person must comply with a direction of the local government in relation to the use of the council logo.


(3) A person must not use a symbol which—

(a) is substantially identical to a council logo; or


33 Adopted Report



(b) so nearly resembles a council logo that it is likely to deceive or cause confusion as to whether the symbol is a council logo.


(4) For the purposes of subsection (3)(a), a symbol may be substantially identical to a council logo, notwithstanding that the symbol is not comprised, in whole or part, of the same colour or colours as the council logo.

Division 4 Regulation of council property

9 Regulation of council property (1) The local government may, by a subordinate local law or a sign exhibited in the

council property, regulate—

(a) the name of the council property; and

(b) the exclusion or admission of persons or goods from the council property; and

(c) the hours or days during which the council property or any part thereof is open; and

(d) the ingress and egress to the council property to a designated access; and

(e) the driving, parking or use of a regulated vehicle on a council property; and

(f) the bringing of an animal or a plant onto a council property; and

(g) the bringing of a regulated object onto a council property; and

(h) the carrying out of regulated conduct in a council property; and

(i) the interference with a council property; and

(j) the lighting and maintenance of fires and pyrotechnics in a council property; and

(k)(j) the use by the public of the council property to ensure the protection of—

(i) the council property; or

(ii) any person using the council property; and

(l) the lopping of a tree in a council property; and

(m)(k) the carrying on of a business specified in a subordinate local law.


34 Adopted Report



(2) A person must not contravene a restriction imposed pursuant to subsection (1) unless authorised by—

(a) a permit; or

(b) the prior written approval of the local government or a direction of an authorised person if a subordinate local law specifies the requirement for the prior written approval of the local government or a direction of an authorised person.


(3) A person does not commit an offence under subsection (2) if the person is an essential services officer and the contravention of a restriction imposed pursuant to subsection (1) is:

(a) authorised or required in the performance of an express duty or express power; and

(b) authorised under an Act.

(4) An authorised person may give a direction in relation to a matter specified in a subordinate local law or a sign pursuant to subsection (1).

(5) The local government must erect a sign on the council property advising of a restriction imposed by a subordinate local law pursuant to subsection (1).

(6) Subsection (5) does not apply if the local government determines by resolution that a sign should not be exhibited advising of a restriction imposed by a subordinate local law.

Division 5 Prohibited conduct

10 Prohibited conduct in council property A person must not—

(a) take part in a protest or any other riotous, disorderly, indecent, offensive, threatening or insulting behaviour in a council property; or

(b) carry or display a placard or any other sign bearing an offensive or threatening message or image in a council property; or

(c) injure, misuse, deface, mark or otherwise damage a council property; or

(d) interfere with a plant in a council property; or

(e) carry out an activity in a council property which is prohibited by a sign; or


35 Adopted Report



(f) carry out an activity in a council property which is specified as prohibited conduct in a subordinate local law.

Maximum penalty—50 penalty units.

Division 6 Regulation of business in a council property

11 Regulation of business in a council property

A person (other than the local government) must not carry on business in a council property, unless the business does not involve the sale of a vehicle and—

(a) the business is—

(i) not a type specified in a subordinate local law; and

(ii) is authorised by the prior written approval of the local government; or

(b) the business is of a type specified in a subordinate local law and—

(i) is authorised by a permit; or

(ii) authorised by a sign exhibited in the council property under section 9(1).


Division 7 Regulation of photographic equipment in a council property

12 Regulation of photographic equipment in a council property (1) The local government may, by a subordinate local law or a sign exhibited in a

council property, regulate the exclusion and use of photographic equipment in a council property.

(2) A person must not contravene a restriction imposed pursuant to subsection (1) unless authorised by—

(a) a permit; or

(b) the prior written approval of the local government or a direction of an authorised person if a subordinate local law specifies the requirement for the prior written approval of the local government or a direction of an authorised person.


36 Adopted Report




(3) A person must not use photographic equipment to take a photograph or other image in an amenity building such as a toilet block, shower block or change room in a council property unless authorised by a permit.


(4) Notwithstanding subsection (2) and (3), nothing in this section affects the ability of a council officer to carry or use photographic equipment in a council property if the council officer is lawfully exercising the authority of a council officer.

Division 8 Public use of council property

13 Public use of council property (1) A person may apply to the local government pursuant to Part 4 (Permits) of this

local law to—

(a) use a council property for the purpose of a recreational activity; and

(b) have exclusive access for the purpose of a recreational activity to a specified area of a council property not exceeding that which may be reasonably necessary for that recreational activity; and

(c) erect a facility, other than the erection of a facility which is carrying out development under the Sustainable Planning Act 2009, in a specified area of a council property.

(2) A person must not use a council property contrary to a permit or the conditions of a permit referred to in subsection (1).


(3) The local government may, notwithstanding the existence of a permit, limit the use of a council property to—

(a) ensure equal access by all sectors of the public; or

(b) protect a council property from overuse or damage.

(4) A person must not, unless authorised by a permit, use a council property contrary to a limitation made pursuant to subsection (3).


(5) A person must not, without the prior written consent of the local government, carry out development, including erecting a facility in, on, across or over a council property.


37 Adopted Report




Note: Section 13(5) is intended to operate in the same way as the requirement under section 263 of the Sustainable Planning Act 2009 that the consent of the owner of land the subject of an application is required before it is made.

Division 9 Entry to specified infrastructure

14 Entry to specified infrastructure prohibited

A person, other than an essential services officer, must not enter or interfere with a structure associated with the local government’s water supply system, stormwater drain or sewerage system, including—

(a) a drain; or

(b) a pipe; or

(c) a culvert; or

(d) a manhole; or

(e) an inlet; or

(f) an outfall; or

(g) a protective fence; or

(h) a safety grate; or

(i) a flood structure; or

(j) a flood alert system or gauge; or

(k) a lock and weir; or

(l) a levee; or

(m) a pollutant device.


Part 4 Permits 15 Requirement for a permit

(1) A person, other than the local government, must not undertake a regulated activity unless authorised by a permit granted pursuant to section 17 (Grant of a permit) of this local law.



38 Adopted Report



(2) Notwithstanding subsection (1), a permit is not required under this local law if—

(a) a subordinate local law specifies that a permit is not required in respect of the undertaking of the regulated activity; or

(b) the operation of the regulated activity is authorised by an approval by a Local Government Act or required by a Local Government Act in the performance of an express duty or the discharge of an express power.

(3) Notwithstanding subsection (1), the holder of a permit must not undertake a regulated activity until all approvals required under legislation in respect of the regulated activity have been obtained.

16 Application for a permit (1) An application for a permit must be—

(a) made by the person who will be undertaking the regulated activity; and

(b) made in the prescribed form; and

(c) accompanied by—

(i) the prescribed fee; and

(ii) evidence that all approvals under the Local Government Acts required for undertaking of the regulated activity have been obtained; and

(iii) full details of the undertaking of the regulated activity including plans and specifications unless otherwise required by the local government; and

(iv) such other information and materials as are requested by the local government or specified in a subordinate local law.

(2) The local government may waive a requirement of subsection (1)—

(a) in an emergency; or

(b) if there are special reasons for dispensing with the requirement; or

(c) in the circumstances specified in a subordinate local law.

17 Grant of a permit (1) The local government may grant a permit if satisfied that the undertaking of the

regulated activity—

(a) will not result in harm to human health or safety or personal injury; and

(b) will not result in property damage or a loss of amenity; and


39 Adopted Report



(c) will not result in environmental harm or environmental nuisance; and

(d) will not result in a nuisance; and

(e) will not result in the unsafe movement or obstruction of traffic or the unsafe use of a road; and

(f) complies with the provisions of the Local Government Acts that regulate the undertaking of the regulated activity; and

(g) complies with the assessment criteria; and

(h) complies with the prescribed criteria.; and

(h)(i) will not unreasonably interfere with the use by the public of the council property identified in the application for the purposes of ingress to, and egress from, a public passenger service, for example, a ferry service operated from the council property.

(2) Before the local government decides an application for a permit, an authorised person may—

(a) inspect any premises, vehicle, equipment, animal, plant or thing to be involved in the undertaking of the regulated activity; and

(b) measure, weigh, sample, test, photograph, videotape or otherwise examine anything that may be inspected; and

(c) request any further information or material which is required to assess the application.

(3) For the purposes of determining whether the criteria specified in subsection (1) have been satisfied—

(a) the local government may have regard to the results of any periodic inspection, testing or monitoring program undertaken in respect of the undertaking of the regulated activity; and

(b) the local government may have regard to the applicant’s antecedents in terms of compliance or otherwise with this local law; and

(c) the local government is not obliged to look beyond—

(i) any information or materials submitted to the local government in respect of the application; and

(ii) any other information held by the local government which is relevant to the application.

18 Term of a permit (1) A permit granted by the local government is for a term—


40 Adopted Report



(a) specified in the permit; or

(b) otherwise specified in a subordinate local law.

(2) A permit expires at the end of the day of the term specified in subsection (1) of this local law.

19 Conditions of a permit (1) A permit may be granted by the local government on conditions the local

government considers appropriate.

(2) The conditions of a permit may—

(a) require the holder of the permit to take specified measures to—

(i) prevent harm to human health or safety of persons who may be involved in or affected by the undertaking of the regulated activity; and

(ii) prevent personal injury, property damage or a loss of amenity resulting from the undertaking of the regulated activity; and

(iii) ensure that the undertaking of the regulated activity does not cause environmental harm or environmental nuisance; and

(iv) ensure that the undertaking of the regulated activity does not cause a nuisance; and

(v) ensure that the undertaking of the regulated activity does not cause the unsafe movement or obstruction of traffic or the unsafe use of a road; and

(vi) ensure that there is compliance with the provisions of the Local Government Acts that regulate the undertaking of the regulated activity; and

(vii) ensure that the undertaking of the regulated activity complies with the assessment criteria; and

(viii) ensure that the undertaking of the regulated activity complies with the prescribed criteria; and

(b) require compliance with specified safety requirements; and

(c) require the holder of the permit to carry out specified work; and

(d) regulate the time within which the regulated activity must be undertaken; and

(e) specify the standards with which the undertaking of the regulated activity must comply; and


41 Adopted Report



(f) require the holder of the permit to give the local government a specified indemnity and to take out specified insurance; and

(g) require the holder of the permit to take out specified insurance indemnifying a person who may suffer personal injury, loss or damage, as a result of the undertaking of the regulated activity; and

(h) require the holder of the permit to exhibit a specified sign containing a warning notice and to take other specified precautions; and

(i) require the holder of the permit, if the holder of the permit is a minor, to be accompanied by a person who is concerned with the care or welfare of the minor, such as a parent or legal guardian; and

(j) require the holder of the permit to notify the local government within a period specified in the permit that the holder of the permit is no longer undertaking the regulated activity or is undertaking the regulated activity other than in accordance with the permit; and

(k) require the certification by a person specified by the local government of a vehicle, equipment, animal, plant or thing involved in the undertaking of the regulated activity; and

(l) require the giving of a security or bond to secure compliance with the permit and the provisions of this local law; and

(m) require records to be kept at a place and for a time specified in the permit or a subordinate local law; and

(n) require the holder of the permit to prepare, provide, undertake or comply with a periodic inspection, monitoring or management program in respect of the undertaking of the regulated activity; and

(o) require that the number of persons involved in the undertaking of the regulated activity is not to exceed a number specified by the local government.

(3) The local government may specify by subordinate local law, the conditions that must be imposed in a permit or that will ordinarily be imposed in a permit for the undertaking of a regulated activity.

19A Provision and return of security or bond (1) If a local government requires the payment of a security or bond in a condition

imposed on a permit pursuant to section 19(2)(l) of this local law, the payment must be made to the local government by the holder of the permit by the date, and in the manner, specified by the local government.


(2) If a bond or security has been paid by a permit holder in accordance with subsection (1), and the holder of the permit is considered by the local government


42 Adopted Report



to have contravened a condition of the permit or a provision of this local law the local government may retain all or part of the security or bond.

(3) The local government must within 90 days of the expiry of the term of the permit return to the permit holder—

(a) if no part of the security or bond has been retained by the local government pursuant to subsection (2)—all of the security or bond paid to the local government pursuant to subsection (1); or

(b) any part of the security or bond not retained by the local government pursuant to subsection (2).

20 Power to change the conditions of a permit (1) The local government may change a condition of a permit if1—

(a) the holder of the permit agrees to the proposed change; or

(b) the change is urgently necessary to prevent—

(i) harm to human health or safety or personal injury; or

(ii) property damage or a loss of amenity; or

(iii) environmental harm or environmental nuisance; or

(iv) a nuisance; or

(v) the unsafe movement or obstruction of traffic or the unsafe use of a road.; or

(c) if the permit relates to the undertaking of a regulated activity on a council property—the change is necessary to ensure that the undertaking of the regulated activity on the council property does not unreasonably interfere with the use by the public of the council property for the purposes of ingress to, and egress from, a public passenger service, for example, a ferry service operated from the council property; or

(d) the change is necessary to ensure that the undertaking of the regulated activity complies with the prescribed criteria.

(2) If the local government is satisfied it is necessary to change a condition of a permit, the local government must—

(a) give the holder of the permit a written notice stating—

1 A change to a condition of a permit includes a change by omission, substitution or addition (see section 36 (Meaning of commonly used words and expressions) of the Acts Interpretation Act 1954).


43 Adopted Report



(i) the proposed change and the reason for the change; and

(ii) that the holder of the permit may make written representations to the local government about the proposed change; and

(iii) the time (at least 15 business days after the written notice is given to the holder of the permit) within which the written representations may be made; and

(b) consider any written representations made by the holder of the permit within the time stated in the written notice.

(3) After considering any written representations made by the holder of the permit, the local government must give to the holder of the permit—

(a) if the local government is not satisfied the change is necessary – a written notice stating that it has decided not to change the condition; or

(b) if the local government is satisfied that the change is necessary – a written notice stating that it has decided to change the condition including details of the changed condition.

(4) The changed condition takes effect from the day the written notice was given to the holder of the permit—

(a) under subsection (2)(a), if no written representations are made by the holder of the permit within the time stated in the written notice; or

(b) under subsection (3)(b), if written representations are made by the holder of the permit within the time stated in the written notice and the local government decides that the change is necessary.

21 Amendment, renewal or transfer of a permit (1) The holder of a permit may make an application to the local government to—

(a) amend the permit; or

(b) renew the permit; or

(c) transfer the permit to another person.

(2) An application to amend, renew or transfer a permit must be—

(a) made by the holder of the permit; and

(b) made in the prescribed form; and

(c) accompanied by the prescribed fee and such other information as is requested by the local government; and


44 Adopted Report



(d) accompanied by, in the case of a transfer of the permit, the consent of the person to whom the permit will be transferred.

(3) The local government may renew or transfer a permit—

(a) if the undertaking of the regulated activity complies with the conditions of the permit and the provisions of this local law; and

(b) subject to such conditions the local government considers appropriate.

(4) The local government may amend a permit—

(a) if the undertaking of the regulated activity complies with the criteria specified in section 17(1) of this local law; and

(b) subject to such conditions as the local government considers appropriate.

(5) The local government must not amend a permit that has been granted for a specific location if the amendment is to the location of where the regulated activity is to be undertaken.

(6) For the purposes of determining whether the criteria specified in subsections (3) and (4) have been satisfied, the local government is not obliged to look beyond—

(a) any information or materials submitted to the local government in respect of the application; and

(b) any other information held by the local government which is relevant to the application.

22 Renewal of a permit (1) The local government is taken to have requested the holder of a permit to renew

the permit by giving to the holder of the permit a written notice.

(2) If the local government does not issue a written notice under subsection (1) before the day the permit expires in accordance with section 18 of this local law, the permit expires at the end of that day.

(3) The holder of a permit is taken to have made an application to the local government to renew the permit—

(a) if the written notice requires the payment of a prescribed fee, upon the payment of the prescribed fee; or

(b) if the written notice does not require the payment of a prescribed fee, if the local government is not otherwise notified by the holder of the permit within 30 days of the issue of the written notice.

(4) The local government may renew a permit—


45 Adopted Report



(a) if the undertaking of the regulated activity complies with the conditions of the permit and the provisions of this local law; and

(b) if satisfied that any requirement specified in the written notice given by the local government pursuant to subsection (1) has been complied with; and

(c) subject to the conditions of the permit unless otherwise determined by the local government; and

(d) subject to such conditions as the local government considers appropriate.; and

(d)(e) if the permit relates to the undertaking of a regulated activity on a council property—if satisfied that the undertaking of the regulated activity on the council property will not unreasonably interfere with the use by the public of the council property for the purposes of ingress to, and egress from, a public passenger service, for example, a ferry service operated from the council property.

(5) For the purposes of determining whether the criteria specified in subsection (3)(a) have been satisfied, the local government is not obliged to look beyond—

(a) any information or material submitted to the local government in respect of the renewal of the permit; and

(b) any other information held by the local government which is relevant to the renewal of the permit.

(6) If the local government renews a permit subject to conditions pursuant to subsections (3)(c) or (3)(d) subsections (4)(c) or (4)(d), the local government must—

(a) when giving the holder of the permit a written notice pursuant to subsection (1), give the holder of the permit a written notice stating—

(i) the proposed conditions of the permit; and

(ii) that the holder of the permit may make written representations to the local government about the proposed conditions of the permit; and

(iii) the time (at least 15 business days after the written notice is given to the holder of the permit) within which the written representations may be made; and

(b) consider any written representations made by the holder of the permit within the time stated in the written notice; and

(c) after considering any written representations made by the holder of the permit, give to the holder of the permit—


46 Adopted Report



(i) if the local government is satisfied the condition is not necessary – a written notice stating that it has decided not to impose the conditions; or

(ii) if the local government is satisfied that the condition is necessary – a written notice stating that it has decided to impose the conditions.

23 Cancellation of a permit (1) The local government may cancel a permit if—

(a) the holder of the permit agrees to the cancellation; or

(b) the cancellation is urgently necessary to prevent—

(i) harm to human health or safety or personal injury; or

(ii) property damage or a loss of amenity; or

(iii) environmental harm or environmental nuisance; or

(iv) a nuisance; or

(v) the unsafe movement or obstruction of traffic or the unsafe use of a road; or

(c) the holder of the permit contravenes—

(i) this local law; or

(ii) a condition of a permit; or

(iii) a requirement of a compliance notice; or

(d) the undertaking of the regulated activity does not comply with—

(i) the provisions of the Local Government Acts that regulate the undertaking of the regulated activity; or

(ii) the prescribed criteria; or

(e) the permit was granted on the basis of false, misleading or incomplete information; or

(f) changes in circumstances since the permit was granted make the continued operation of the permit inappropriate.; or

(f)(g) the cancellation is necessary because the undertaking of the regulated activity on the council property unreasonably interferes with the use by the public of the council property for the purposes of ingress to, or egress


47 Adopted Report



from, a public passenger service, for example, a ferry service operated from the council property.

(2) The local government may specify by subordinate local law the changes in circumstances since a permit was granted that makes the continued operation of the permit inappropriate.

(3) If the local government is satisfied it is necessary to cancel a permit, the local government must—

(a) give the holder of the permit a written notice stating—

(i) the reason for the proposed cancellation; and

(ii) that the holder of the permit may make written representations to the local government about the proposed cancellation; and

(iii) the time (at least 15 business days after the written notice is given to the holder of the permit) within which written representations may be made; and

(b) consider any written representations made by the holder of the permit within the time stated in the written notice.

(4) After considering any written representations made by the holder of the permit the local government must give to the holder of the permit—

(a) if the local government is not satisfied that the cancellation is necessary – a written notice stating it has decided not to cancel the permit; or

(b) if the local government is satisfied that the cancellation is necessary – a written notice stating it has decided to cancel the permit.

(5) Before the local government cancels a permit under subsection (4), the local government must consider the impact of the cancellation of the permit, other than a financial impact on the holder of the permit, on those persons who would be affected by the regulated activity ceasing to be undertaken.

(6) The cancellation of the permit takes effect from the day the written notice was given to the holder of the permit—

(a) under subsection (3)(a), if no written representations are made by the holder of the permit within the time stated in the written notice; or

(b) under subsection (4)(b), if written representations are made by the holder of the permit within the time stated in the written notice and the local government decides that the cancellation is necessary.

(7) When the local government has cancelled a permit, the holder of the permit must cease to undertake the regulated activity immediately.


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24 General compliance provision (1) The holder of an approval must ensure that the conditions of the approval are

complied with.


(2) The holder of an approval and any person undertaking a regulated activity must ensure that the undertaking of the regulated activity—

(a) does not result in harm to human health or safety or personal injury; and

(b) does not result in property damage or a loss of amenity; and

(c) does not result in environmental harm or environmental nuisance; and

(d) does not result in a nuisance; and

(e) does not result in the unsafe movement or obstruction of traffic or the unsafe use of a road; and

(f) complies with the prescribed criteria.


Part 5 Enforcement 25 Records to be kept

A subordinate local law may specify any records that are required to be kept for the undertaking of the regulated activity.

26 Inspection, monitoring or management program

A subordinate local law may specify any inspection, monitoring or management program required to be kept for the undertaking of the regulated activity.

Part 6 Subordinate local laws 27 Subordinate local laws

The local government may in a subordinate local law specify—

(a) the assessment criteria for deciding an application for a permit pursuant to the Schedule (Dictionary) of this local law; and

(b) an entity of which an officer is an essential services officer pursuant to the Schedule (Dictionary) of this local law; and


49 Adopted Report



(c) a symbol as a council logo pursuant to the Schedule (Dictionary) of this local law; and

(d) the prescribed criteria with which the undertaking of a regulated activity must comply pursuant to the Schedule (Dictionary) of this local law; and

(e) a thing as a structure pursuant to the Schedule (Dictionary) of this local law; and

(f) a mall, square or courtunder the local government’s control as a local government road pursuant to the Schedule (Dictionary) of this local law; and

(g) a thing as a vehicle pursuant to the Schedule (Dictionary) of this local law; and

(h) premises as a council property pursuant to the Schedule (Dictionary) of this local law; and

(i) a thing as a regulated object pursuant to the Schedule (Dictionary) of this local law; and

(j) a thing as a wheeled recreational device pursuant to the Schedule (Dictionary) of this local law; and

(k) the rights and obligations in respect of a management authority pursuant to section 5 (Management authority) of this local law; and

(l) the regulations that will apply to the use of council property pursuant to section 9 (Regulation of council property) of this local law; and

(m) an activity which is prohibited conduct in a council property pursuant to section 10(1)(e) of this local law; and

(n) the regulations that will apply to the exclusion and use of photographic equipment in a council property pursuant to section 12(1) of this local law; and

(o) the information that must accompany an application for a permit for the undertaking of a regulated activity pursuant to section 16(1)(c)(iv) of this local law; and

(p) the circumstances in which the local government may waive the requirements of section 16 (Application for a permit) of this local law pursuant to section 16(2)(c) of this local law; and

(q) the term of a permit for a regulated activity pursuant to section 18(1)(b) of this local law; and


50 Adopted Report



(r) the records that must be kept, the place at which those records must be kept and the period for which those records must be kept pursuant to section 19(2)(m) of this local law; and

(s) the conditions that must be imposed on a permit or that will ordinarily be imposed on a permit pursuant to section 19(3) of this local law; and

(t) the changes in circumstances since a permit was granted that make the continued operation of the permit inappropriate pursuant to section 23(2) of this local law; and

(u) the records that are required to be kept pursuant to section 25 (Inspection of a regulated activity) of this local law; and

(v) the terms of a periodic inspection, monitoring or management program in respect of the undertaking of the prescribed activity pursuant to sections 26 (Inspection of a regulated activity) of this local law; and

(w) such other matters as are provided for in this local law.

Part 7 Application of Local Law No. 3 (Administration) 2008

28 Application of Local Law No. 3 (Administration) 2008 to this local law (1) To avoid any doubt, the provisions of Local Law No. 3 (Administration) 2008

apply to this local law, including (but not limited to) the following parts of Local Law No. 3 (Administration) 2008—

(a) Part 7 (Enforcement); and

(b) Part 8 (Administration).

Note—

Part 7 (Enforcement) of Local Law No. 3 (Administration) 2008 sets out the powers of the local government to deal with a contravention of a local law (including this local law) and the steps that the local government may take to remedy any non-compliance.

Part 8 (Administration) of Local Law No. 3 (Administration) 2008 contains a number of provisions which clarify the liability of persons for actions taken contrary to a local law (including this local law).

This local law must be read with any relevant provisions of Local Law No. 3 (Administration) 2008.

(2) If there is a conflict between a provision of this local law and Local Law No. 3 (Administration) 2008, the provision in this local law will prevail to the extent of any inconsistency.


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Part 8 Application of Local Law No. 21 (Major City Events) 2017

29 Application of Local Law No. 21 (Major City Events) 2017 to this local law (1) This section applies if there is an inconsistency between a provision of this local

law (a standard provision) and a provision of Local Law No. 21 (Major City Events) 2017 (a major city event provision).

(2) If there is an inconsistency between a standard provision and a major city event provision, the major city event provision prevails to the extent of the inconsistency, but only if the inconsistency arises as a result of the application of the standard provision

(a) wholly or partly within a restricted access area; and

(b) during the whole or any part of a restricted access period.

(3) In this section

restricted access area has the meaning given in Local Law No. 21 (Major City Events) 2017;

restricted access period has the meaning given in Local Law No. 21 (Major City Events) 2017.


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Local Law No. 7(Council Property) 2008

Schedule Dictionary

section 3

advertisement has the meaning given in Local Law No. 16 (Licensing) 2008.

advertising includes the use of any fixed or moveable device, design, writing, structure, erection, publication, placard, signboard or sign of any kind whatsoever for the sale or exposing for sale of goods, a service or a vehicle.

animal has the meaning given in Local Law No. 12 (Animal Management) 2013.

approval means a consent, permit, licence, authorisation, registration, membership or approval under a Local Government Act or a local law and includes all the conditions of a consent, permit, licence, authorisation, registration, membership or approval.

assessment criteria means the criteria specified in a subordinate local law for deciding an application for a permit for the undertaking of a regulated activity.

authorised person means a person authorised by the local government pursuant to Local Law No. 3 (Administration) 2008 to exercise the powers of an authorised person under this local law.2

building has the meaning given in the Building Act 1975.

business means the supply of goods or services and includes—

(a) the display of goods; or

(b) the sale of goods or a service; or

(c) engaging in any trade or business; or

(d) distributing a business advertising publication; or

(e) touting; or

(f) advertising goods or a service; or

(g) a fete, market or stall; or

(h) the exhibition of an advertisement; or

(i) the exhibition of a sign; or

2 Section 21 (Appointment) of Local Law No. 3 (Administration) 2008 provides for the local government to appoint a person to a position provided for under a local law and authorises a person appointed by the local government to a position provided for under a local law to exercise the powers attaching to that position under the local law unless otherwise stated in the appointment.


53 Adopted Report



(j) a business specified in a subordinate local law.

business advertising publication has the meaning given in Local Law No. 5 (Distribution of Business Advertising Publications and Touting) 2008.

council asset means—

(a) a fixture, chattel, material, plant, animal, thing or other tangible property (other than a council facility) of which the local government is the owner or occupier; or

(b) a council logo, any intellectual property right or other intangible property of which the local government is the owner.

Example of a council asset—

Art work placed on a council facility by the local government.

council facility means trust land, premises of which the local government is the owner or occupier, or premises which are managed or controlled by the local government, which is not—

(a) a road; or

(b) a park or reserve as defined in Local Law No. 9 (Parks and Reserves) 2008; or

(c) a bathing reserve as defined in Local Law No. 30 (Bathing Reserves) 2004; or

(d) a library as defined in Local Law No. 4 (Libraries) 2008; or

(e) part of the water supply system; or

(f) part of the sewerage system; or

(g) a council cemetery as defined in Local Law No. 13 (Cemeteries) 2008.

council logo means a symbol used or intended to be used to represent or identify the local government and includes a symbol declared to be a council logo in a subordinate local law.

council officer has the meaning given in Local Law No. 3 (Administration) 2008.

council property means—

(a) a council facility; or

(b) a council asset; or

(c) premises, other than a State-controlled road, specified as a council property in a subordinate local law.


54 Adopted Report



designated access means the gateway, opening, entrance or other means of ingress to or egress from the council facility designated by the local government by a sign exhibited in the council facility.

designated smoking area means an area in a council facility designated by the local government by a sign exhibited in the council facility.

device means a design, writing, drawing, depiction, structure, erection, placard, banner, notice, signboard, notice of sign, publication or sign of any kind.

direction means a written or oral direction given by an authorised person pursuant to this local law.

environmental harm has the meaning given in the Environmental Protection Act 1994.

environmental nuisance has the meaning given in the Environmental Protection Act 1994.

essential services officer means an officer of—

(a) the Queensland Ambulance Service; or

(b) a fire brigade; or

(c) the police force; or

(d) the State Emergency Service; or

(e) Road Transport Construction Services (Department of Main Roads); or

(f) the local government; or

(g) another entity specified by a subordinate local law.

exhibit includes in relation to a sign, the painting, writing, drawing, depiction, making, erection, affixing, putting up, operation or transport of a sign.

facility means any building, structure, carparking area, pedestrian access, vehicle access, fence, picnic shelter, toilet block, playground equipment, park bench, pond, waterfall, fountain, monument, amenities or grounds or any other fixture or fitting and includes an electric power point.

ferry service—

(a) has the meaning given in the Transport Operations (Passenger Transport) Act 1994; and

(b) includes a proposed ferry service.

goods includes an animal, a plant and a vehicle.


55 Adopted Report



interference includes any damage, destruction, tampering, removal, alteration, defacement, change or inappropriate use and interfere has the corresponding meaning.

land has the meaning given in the Sustainable Planning Act 2009.

Local Government Act has the meaning given in the Local Government Act 2009 and includes approvals granted pursuant to Local Government Acts.

local government road means—

(a) a road under the Local Government Act 2009; or

(b) a mall, square or court under the local government’s control that is specified in a subordinate local law to be subject to this local law; or

(c) light rail land designated to be used as a road under section 359 of the Transport Infrastructure Act 1994.

local law includes any subordinate local laws and all approvals granted pursuant to this local law.

lopping has the meaning given in the Sustainable Planning Act 2009.

management authority means the management authority established by the local government pursuant to section 5 (Management authority) of this local law.

minor means a person who is under the age of 18 years.

newspaper has the meaning given in the Printing and Newspapers Act 1981.

nuisance has the meaning given in Local Law No. 8 (Public Health, Safety and Amenity) 2008.

permit means a permit which has been granted pursuant to section 17 (Grant of a permit) of this local law or amended, renewed or transferred pursuant to section 21 (Amendment, renewal or transfer of a permit) of this local law or renewed pursuant to section 22 (Renewal of a permit) of this local law which—

(a) has not expired pursuant to section 18(2) of this local law; or

(b) has not been cancelled pursuant to section 23 (Cancellation of a permit) of this local law.

photographic equipment means an apparatus or equipment which is capable of taking a photograph or otherwise recording an image.

Examples—

Camera, digital camera, mobile phone and video recorder.

planning scheme has the meaning given in the Sustainable Planning Act 2009.


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plant means any tree, bush, shrub, grass, fungi, algae or other thing terrestrial or aquatic including all natural parts of it or things naturally produced of, by or from it.

premises means any road, land, building, structure or vehicle and includes any part thereof.

prescribed criteria means the criteria specified in a subordinate local law with which the undertaking of the regulated activity must comply.

prescribed fee means the fee prescribed by the local government.

prescribed form means the form prescribed by the local government.

publication means any printed matter or written matter and includes a book, pamphlet, leaflet, circular, handbill, notice, ticket, voucher, pass, advertisement, poster, magazine or other periodical publication but does not include a newspaper.

publicise means to draw to the attention of, make known, advertise or promote and publicises has the corresponding meaning.

public passenger service has the meaning given in the Transport Operations (Passenger Transport) Act 1994.

recreation means a pastime, amusement or occupation that refreshes or enlivens the mind, the spirits or the person.

recreational activity means an activity that involves the assembly of a person or persons for recreation or social purposes or for the purpose of conducting a meeting.

regulated activity means an activity the undertaking of which requires a permit under this local law.

regulated conduct means conduct which in the opinion of the authorised person is likely to give rise to—

(a) harm to human health or safety or personal injury; or

(b) property damage or a loss of amenity; or

(c) environmental harm or environmental nuisance; or

(d) a nuisance; or

(e) harassment or disturbance of a person; or

(f) interference with the reasonable use of the council property; or

(g) interruption or obstruction of the exercise of the powers of the local government or a management authority; or

(h) offence to a person; or


57 Adopted Report



(i) an interruption of the exercise of a power under an agreement with the local government or a management authority.

regulated object means a thing which in the opinion of the authorised person is dangerous or is specified in a subordinate local law.

regulated vehicle means—

(a) a vehicle; or

(b) a wheeled recreational device; or

(c) a bicycle, cycle and a tricycle.

road means a local government road or a State-controlled road.

sale includes—

(a) to sell; or

(b) sell for resale; or

(c) intend for sale; or

(d) offer or expose for sale; or

(e) agree or attempt to sell; or

(f) receive, keep or have in possession for sale; or

(g) cause or permit to be sold or offered or exposed for sale; or

(h) send, forward for sale or deliver for sale; or

(i) provide a sample; or

(j) barter; or

(k) auction; or

(l) supply or have available for supply; or

(m) already sold or supplied; or

(n) provide for analysis; or

(o) authorise, direct, cause, suffer or permit any of the above acts.

sewerage system has the meaning given in the Plumbing and Drainage Act 2002.

sign means a device that publicises a matter.

State-controlled road means a State-controlled road under the Transport


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Infrastructure Act 1994.

stormwater drainage has the meaning given in the Local Government Act 2009.

structure has the meaning given in the Local Government Act 2009 and includes a structure as defined under the Building Act 1975 and any other thing specified in a subordinate local law.

symbol includes the following or any combination of the following, namely, any letter, word, numeral, emblem, crest, badge, design, mark, logo or image.

tout has the meaning given in Local Law No. 5 (Distribution of Business Advertising Publications and Touting) 2008.

traffic has the meaning given in Local Law No. 11 (Roads and Malls) 2008.

trust land means land dedicated as a reserve or granted in trust under the Land Act 1994 and for which the local government is the trustee under the Land Act 1994.

vehicle has the meaning given in the Transport Operations (Road Use Management) Act 1995 and includes anything specified as a vehicle in a subordinate local law.

water supply system has the meaning given in the Standard Plumbing and Drainage Regulation 2003.


59 Adopted Report



wheeled recreational device has the meaning given in the Transport Operations (Road Use Management) Act 1995 and includes anything specified as a wheeled recreational device in a subordinate local law.

631019_1

#62415464v272327814


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Subordinate Local Law No. 7.1

(Jetties and Boat Ramps) 2008

Consolidated version

Reprint No. 1

This and the following 23 pages is a certified copy of the CONSOLIDATED VERSION of Subordinate Local Law No. 7.1 (Jetties and Boat Ramps) 2008

made in accordance with the provisions of the Local Government Act 2009, by the Council of the City of Gold Coast by resolution dated <<>>

_______________________________________________ Dale Dickson


Attachment D


61 Adopted Report

Council of the City of Gold Coast Subordinate Local Law No. 7.1 (Jetties and Boat Ramps) 2008 Contents

Page

Part 1 Preliminary 1

1 Short title .................................................................................................................... 1

2 Authorising local law .................................................................................................. 1

3 Object ........................................................................................................................ 1

4 Definitions—the dictionary ......................................................................................... 1

Part 2 Use of jetties and boat ramps 1

5 Council property......................................................................................................... 1

6 Use of jetties .............................................................................................................. 1

7 Comply with signs ...................................................................................................... 1

8 Regulation of council property ................................................................................... 2

9 Prohibited conduct ..................................................................................................... 2 10 Interference with a jetty or a boat ramp ..................................................................... 4

Part 3 Permits 4

11 Permitted business .................................................................................................... 4

12 Application for a permit .............................................................................................. 5

13 Grant of a permit ........................................................................................................ 6

14 Term of a permit ........................................................................................................ 7

15 Conditions of a permit ................................................................................................ 7

Part 4 Enforcement 16

16 Records to be kept .................................................................................................. 16

Schedule 1 Restrictions on use of jetties and boat ramps ..................................... 17

Schedule 2 Dictionary ................................................................................................ 19


62 Adopted Report


Subordinate Local Law No. 7.1 (Jetties and Boat Ramps) 2008

Council of the City of Gold Coast Subordinate Local Law No. 7.1 (Jetties and Boat Ramps) 2008 Part 1 Preliminary 1 Short title

This subordinate local law may be cited as Subordinate Local Law No. 7.1 (Jetties and Boat Ramps) 2008.

2 Authorising local law

This subordinate local law is made pursuant to Local Law No. 7 (Council Property) 2008.

3 Object

The object of this subordinate local law is to assist in the implementation of Local Law No. 7 (Council Property) 2008.

4 Definitions—the dictionary

The dictionary in Schedule 2 (Dictionary) of this subordinate local law defines particular words used in this subordinate local law.

Part 2 Use of jetties and boat ramps 5 Council property

For the purpose of the Schedule (Dictionary) of Local Law No. 7 (Council Property) 2008, a jetty and a boat ramp is council property pursuant to Local Law No. 7 (Council Property) 2008.

6 Use of jetties

Pursuant to section 9(1)(k)9(1)(j) of Local Law No. 7 (Council Property) 2008, the operator of a vessel must pay on demand the prescribed fee to a council officer each of the owner and the operator of a vessel are jointly and severally liable to pay to a council officer, on demand, the prescribed fee for the use of a jetty each time the vessel is berthed at the jetty.

7 Comply with signs (1) Pursuant to section 9(1)(b) of Local Law No. 7 (Council Property) 2008, the local

government may regulate, including by way of limitation, public ingress to, and egress from, a council property which is used, or intended to be used, for a public passenger service, for example, a ferry service operated from the council property.


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(1)(2) Pursuant to section 9(1)(k)9(1)(j) of Local Law No. 7 (Council Property) 2008, the operator of a vessel must comply with any signseach of the owner and the operator of a vessel must comply with each requirement of a sign exhibited on or near a jetty or a boat ramp, including, but not limited to—

(a) any time limit for the mooring of a vessel; and

(b) any restrictions on the mooring of a vessel; and

(c) any time limit for the launching of a vessel.

8 Regulation of council property

For the purposes of section 9(1)(m)9(1)(k) of Local Law No. 7 (Council Property) 2008 the local government may regulate a permitted business on a jetty or a boat ramp.

9 Prohibited conduct

For the purposes of section 10(f) of Local Law No. 7 (Council Property) 2008 a person must not—

(a) conduct an activity contrary to a sign on a jetty or boat rampa boat ramp unless it is permitted by an authorised person; or

(b) enter onto a jetty or a boat ramp when it has been closed other than a person disembarking a vessel for the purpose of going ashore; or

(c) cause annoyance or inconvenience to any other person on a jetty or boat rampa boat ramp; or

(d) stand or loiter to the inconvenience, annoyance or obstruction of any person on a jetty or boat rampa boat ramp; or

(e) destroy, damage, disfigure, or otherwise harm any jetty or boat ramp or anything on or affixed to a jetty or boat ramp any jetty or any boat ramp or anything on or affixed to a jetty or a boat ramp; or

(f) extinguish, diminish, increase or otherwise interfere with a light on any jetty or boat rampany boat ramp; or

(g) obstruct access to any jetty or boat rampany boat ramp; or

(h) place or cause or permit to be placed on a jetty or a boat ramp anything whatsoever so as to be an inconvenience, obstruction, danger or hazard to any person in on the jetty or the boat ramp; or

(i) cause any vehicle or horse to be driven, lead, stood, wheeled or parked on a jetty; or

(j) use a jetty or a boat ramp other than for a purpose for which it was designed; or


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(k) use a boat ramp or a jetty jetty or a boat ramp contrary to a sign or a restriction identified in Schedule 1 (Restrictions on use of jetties and boat ramps) of this subordinate local law; or

(l) obstruct the free access to a boat ramp or a jetty jetty or a boat ramp; or

(m) discard any rubbish, litter or waste of any kind on a jetty or a boat ramp (other than in a waste container); or

(n) interfere with a sign exhibited at or near a jetty or boat rampa boat ramp other than a council officer acting in the course of the council officer’s employment.; or

(o) carry out maintenance or repairs to a vessel on a jetty or a boat ramp; or

(p) carry out maintenance or repairs to a vessel in the water around a jetty or a boat ramp unless the person has a reasonable excuse; or

(q) carry a loaded or cocked spear gun on a jetty or a boat ramp; or

(r) light a fire on a jetty or a boat ramp whether in a container or otherwise; or

(s) dive off a jetty or a boat ramp; or

(t) cause themselves, or any other person or object, to fall, or be projected, into waters surrounding a jetty or a boat ramp; or

(u) use a jetty or a boat ramp in a manner which is inconsistent with —

(i) the safe, secure and efficient operation of the jetty or the boat ramp; or

(ii) the protection of the environment at the jetty or the boat ramp; or

(iii) the maintenance or improvement of the convenience of users of the jetty or the boat ramp; or

(v) clean or gut fish or other marine life on a jetty or a boat ramp; or

(w) cast or discharge, or cause to be cast or discharged, any material, object or substance from a jetty or a boat ramp; or

(x) occupy a vessel, or moor a vessel, at a jetty or a boat ramp for the purpose of habitation; or

(y) while involved in the use of a vessel at a jetty or a boat ramp — cast or discharge, or cause to be cast or discharged, from the vessel, any material, object or substance into the waters surrounding the vessel; or

(z) moor a vessel at a jetty or a boat ramp except to a bollard or other fastening appliance that is provided for that purpose at the jetty or the boat ramp; or


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(aa) permit a vessel to lie alongside a jetty or a boat ramp, unless it is properly moored; or

(ab) place or moor a vessel in the approach fairway to a jetty or a boat ramp; or

(ac) if a vessel is moored at a jetty or a boat ramp — allow the vessel to lie alongside, or remain attached to, the jetty or the boat ramp, except for the purpose of embarking or disembarking passengers or crew, or loading or unloading cargo, stores or goods from the jetty or the boat ramp; or

(ad) operate a vessel in a manner that obstructs or interferes with the use of the jetty or the boat ramp by another vessel; or

(ae) if a jetty or a boat ramp is used by a vessel (a ferry service vessel) for the purposes of a ferry service — moor or allow a vessel to lie alongside the jetty or the boat ramp in a manner that obstructs or interferes with the use of the jetty or the boat ramp by the ferry service vessel used in the operation of the ferry service.

10 Interference with a jetty or a boat ramp

For the purposes of section 9(1)(i) of Local Law No. 7 (Council Property) 2008, a person, other than a council officer acting in the council officer’s employment, must not, unless authorised by the prior written approval of the local government—

(a) interfere with—

(i) goods on a jetty or a boat ramp; or

(ii) any rock, soil, sand, stone, plant or similar substance on a jetty or a boat ramp; or

(iii) a council asset on a jetty or a boat ramp; or

(iv) any part of a jetty or a boat ramp; or

(b) erect any building, structure, stall, booth, tent or bar on a jetty or a boat ramp.

Part 3 Permits 11 Permitted business

For the purpose of section 11 of Local Law No. 7 (Council Property) 2008, a permit may be sought for the undertaking of a permitted business on a jetty or a boat ramp.


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12 Application for a permit

For the purposes of section 16(1)(c)(iv) of Local Law No. 7 (Council Property) 2008, an application for the undertaking of a permitted business must, to the extent applicable, unless otherwise specified by the local government, be accompanied by—

(a) the name, address, telephone number, facsimile number and email address of the person to be undertaking the permitted business; and

(b) the trading name, street address, telephone number, facsimile number, email address, registered business name and Australian Business Number of the business under which the permitted business is to be undertaken; and

(c) a copy of the registration certificate of any vehicle and registration details of any vessel used in the permitted business; and

(d) details of the permitted business including—

(i) the nature and type of the goods or services to be supplied; and

(ii) the time and places at which the goods or services will be supplied; and

(iii) the proposed use of a jetty or the boat ramp; and

(iv) the proposed hours of undertaking of the permitted business; and

(v) all public liability insurance policies relating to the permitted business; and

(vi) the proposed term of the permit; and

(vii) the impact, if any, on pedestrian or vehicular movements; and

(viii) the total seating capacity of the permitted business; and

(ix) the numbers and types of sanitary facilities and sanitary conveniences available to be used to service the permitted business; and

(x) the materials, equipment, vehicles and vessels to be used in the permitted business; and

(e) a plan or scale map showing—

(i) the relevant part of the public place that is to be used for the permitted business including the dimensions of the public place that is to be used for the permitted business; and


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(ii) the physical proximity between the relevant part of the public place that is to be used for the permitted business and any existing premises used for the permitted business; and

(iii) the number and proposed location of any tables, chairs, shade structures, goods or other equipment to be used in respect of the permitted business; and

(iv) the type and location of any utility, service or infrastructure adjacent to the public place to be used for the permitted business; and

(v) any plants to be located in the public place used for the proposed permitted business; and

(f) the name, address, telephone number, facsimile number or email address of the person in charge of the vessel to be used for the permitted business; and

(g) any other information required by the local government.

13 Grant of a permit (1) For the purposes of section 17(1) of Local Law No. 7 (Council Property) 2008,

the local government may grant a permit for the undertaking of a permitted business on a jetty or a boat ramp, if satisfied that—

(a) the matters which are the subject of the conditions specified in section 15 (Conditions of a permit) of this subordinate local law which are relevant to the undertaking of the permitted business can be adequately addressed by the imposition of those conditions; and

(b) the applicant for a permit for the undertaking of a permitted business has complied with any applicable development approval; and

(c) if the boat ramp or the jetty is jetty or the boat ramp is a public marine facility, the written consent of the chief executive of the department that administers the Transport Infrastructure Act 1994 has been obtained for the use of the boat ramp or the jetty for jetty or the boat ramp for a purpose other than a genuine private recreational boating purpose; and

(d) the grant of a permit will not increase the commercial use of the jetty or the boat ramp to greater than fifty percent of the jetty or the boat ramp’s total use capacitycommercial use of the jetty or the boat ramp to greater than 50% of the total use capacity of the jetty orf the boat ramp.

(2) Subsection (1)(d) does not apply to the grant of a permit for the undertaking of a permitted business on a jetty or a boat ramp if the permitted business is the operation of a ferry service.


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14 Term of a permit

For the purposes of section 18 (Term of a permit) of Local Law No. 7 (Council Property) 2008, the term of a permit for the undertaking of a permitted business is to be from the date of issue until the thirty first day of the following August, unless otherwise specified in the permit.

15 Conditions of a permit

For the purposes of section 19(3) of Local Law No. 7 (Council Property) 2008, the local government may impose all or any of the following conditions on a permit for the undertaking of a permitted business on a jetty or a boat ramp1—

(a) The undertaking of the permitted business must not detrimentally affect the amenity of neighbouring premises.

(b) The hours of operation of the permitted business must not detrimentally affect the amenity of neighbouring premises.

(c) The undertaking of the permitted business must, unless otherwise varied by an authorised person, be limited to operation between the hours of—

(i) 8.00 am to 8.00 pm Monday to Saturday; and

(ii) 9.00 am to 8.00 pm Sunday; and

(iii) 10.00 am to 6.00 pm public holidays.

(d) The undertaking of the permitted business must not—

(i) create a traffic problem; or

(ii) increase an existing traffic problem; or

(iii) detrimentally affect the efficiency of the existing road network; or

(iv) obstruct pedestrian movement.

(e) The undertaking of the permitted business must not constitute a risk to road safety or the safety of pedestrians.

(f) The undertaking of the permitted business including any premises, building, structure, vehicle, facility or equipment must be maintained at all times—

1 This section prescribes, for the purposes of section 19(3) of Local Law No. 7 (Council Property) 2008, the conditions that will ordinarily be imposed on a permit. However, the local government may, pursuant to section 19(1) of Local Law No. 7 (Council Property) 2008, grant a permit on any conditions the local government considers appropriate


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(i) in good working order; and

(ii) in a good state of repair; and

(iii) in a clean and sanitary condition.

(g) A person must not camp in a place that is part of the undertaking of a permitted business if that place is not nominated for that purpose in the permit.

(h) The undertaking of the permitted business must not cause an odour nuisance to neighbouring premises.

(i) The undertaking of the permitted business must not constitute a nuisance under Local Law No. 8 (Public Health, Safety and Amenity) 2008.

(j) Adequate car parking must be provided for all persons and the public involved in the undertaking of the permitted business.

(k) The undertaking of the permitted business must not involve storage in the open of goods or materials associated with the undertaking of the permitted business.

(l) Adequate means of entry and exit must exist for people and vehicles to safely enter and leave the permitted business.

(m) The grounds of the premises on which the permitted business is being undertaken must be maintained in a safe and tidy condition at all times.

(n) A vehicle used in the permitted business must—

(i) be kept in accordance with the local government’s planning scheme; and

(ii) not be repaired or maintained on any premises other than in accordance with the planning scheme; and

(iii) be stored in a manner that does not cause a nuisance to adjoining premises.

(o) All accessways and other areas to which the public has access within the permitted business must be maintained in clean, safe, tidy and sanitary condition at all times.

(p) No amplified noise must be generated as part of the undertaking of the permitted business.

(q) A contaminant must not be released to the environment as part of the undertaking of the permitted business if the release may cause environmental harm unless such release is specifically authorised by the Environmental Protection Act 1994.


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(r) An air compressor used as part of the undertaking of the permitted business must be fitted with inlet and exhaust silencers and enclosed in an effective acoustic enclosure.

(s) All objects, including vehicles and machinery, which are dismantled as part of the undertaking of the permitted business on the premises of the person undertaking the permitted business must be dismantled undercover on a paved impervious surface which is unaffected by stormwater runoff.

(t) An extension telephone bell, open air address system or similar device must not be used as part of the undertaking of the permitted business.

(u) Only rainwater from uncontaminated areas is to drain directly into the stormwater system.

(v) Any spillage of a waste, a contaminant or another material must—

(i) be cleaned up immediately; and

(ii) not be cleaned up by hosing, sweeping or otherwise releasing such wastes, contaminants or material to any stormwater system or waters.

(w) Lighting used to illuminate any areas of the permitted business must be angled or shaded in such a manner that the light does not cause a nuisance.

(x) The undertaking of the permitted business must not attract fly breeding or vermin infestationattract breeding or infestation by rats, mice, mosquitoes, cockroaches or flies.

(y) The undertaking of the permitted business must be kept free of pests and conditions offering harbourage of pests.

(z) Overcrowding must not be permitted to occur as part of the undertaking of the permitted business.

(aa) No animal is allowed within the area of the undertaking of the permitted business unless approved by an authorised person.

(ab) Adequate space must be provided for all persons and the public involved in the undertaking of the permitted business.

(ac) All public access areas that are part of the undertaking of the permitted business must be maintained at all times in a clean, tidy, sanitary and hygienic condition.

(ad) The permitted business, including all fixtures, fittings, equipment and facilities, must be maintained in a clean, tidy, sanitary and hygienic condition.


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(ae) Water intended for use for domestic purposes as part of the undertaking of the permitted business must be from an approved water source.

(af) The water to be used in the undertaking of the permitted business must be of an appropriate quality to be used for that purpose.

(ag) The water supply for drinking purposes must be potable water.

(ah) The holder of the permit must not change the water supply system without the prior notification of the local government and approval of an authorised person.

(ai) Adequate storage must be provided for all hazardous materials stored or used as part of the undertaking of the permitted business.

(aj) All hazardous materials must be stored and used in a safe manner as part of the undertaking of the permitted business.

(ak) Waste containers sufficient to accommodate the collection and storage of all waste generated as part of the undertaking of the permitted business must be provided in the manner and locations specified by the local government.

(al) Waste containers that are provided as part of the undertaking of the permitted business must at all times be regularly cleaned and maintained in a clean, tidy, sanitary and hygienic condition.

(am) Waste containers that are provided as part of the undertaking of the permitted business must be designed and constructed to prevent access to pests and to be easily and effectively cleaned and disinfected.

(an) All waste, including waste water, generated as a result of the undertaking of the permitted business must be disposed of in a safe and sanitary manner and in accordance with the Environmental Protection Act 1994 and the Plumbing and Drainage Act 2002.

(ao) All waste generated as a result of the undertaking of the permitted business must be disposed of in a manner which maintains the undertaking of the permitted business and its surrounds in a clean, tidy, sanitary and hygienic condition.

(ap) All waste water generated during or from the undertaking of the permitted business must be discharged safely to the sewerage system or on-site sewerage facility.

(aq) Human waste from the undertaking of the permitted business must be disposed of at a dedicated sanitary facility, sewerage system or an on-site sewerage facility.


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(ar) Access must be maintained to sanitary conveniences or sanitary facilities which are sufficient to service the permitted business during the hours of operation of the permitted business.

(as) Trade waste from the undertaking of the permitted business must be disposed of in accordance with a permit under the Water Supply (Safety and Reliability) Act 2008.

(at) Waste water from the permitted business must be collected and released to—

(i) a discharge point approved by the local government; or

(ii) land in such a way that it will not enter the stormwater system or waters.

(au) Waste generated as part of the undertaking of the permitted business must be kept so as not to attract pests.

(av) Waste from the undertaking of the permitted business must not be disposed of into the stormwater system, waters or a watercourse.

(aw) The permit issued by the local government, the local government issuing the permit and the permitted business must be prominently and permanently displayed in letters and numbers not less than 100mm in height at locations specified by the local government to enable it to be viewed by members of the public, e.g. GCCC – Permitted business [insert permit number].

(ax) The trading name and telephone number of the holder of the permit must be prominently and permanently displayed in letters and numbers not less than 75mm in height at locations specified by the local government to enable it to be viewed by members of the public.

(ay) Any premises, building, structure, vehicle, facility or equipment that is part of the undertaking of the permitted business the subject of the permit must not be changed in any respect without the prior notification of the local government and the approval of an authorised person.

(az) The undertaking of the permitted business must be limited to the locations specified in the permit.

(ba) The holder of the permit must not carry out building work in relation to the permitted business without the prior written approval of an authorised person.

(bb) The undertaking of the permitted business must comply with the Food Act 2006.

(bc) The undertaking of the permitted business must comply with the Environmental Protection Act 1994, Environmental Protection (Water)


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Policy 2009, Environmental Protection Regulation 2008 and Environmental Protection (Waste Management) Regulation 2000.

(bd) The operation of any prescribed activity that requires a licence under Local Law No. 16 (Licensing) 2008 as part of the undertaking of the permitted business the subject of this permit must be the subject of a separate licence under Local Law No. 16 (Licensing) 2008.

(be) The undertaking of the permitted business must not breach a provision of a local law or a subordinate local law.

(bf) The undertaking of the permitted business must comply with—

(i) any relevant development approval; and

(ii) the provisions of the local government’s planning scheme and any relevant planning scheme policy.

(bg) Security in a form and amount specified by the local government must be provided to secure compliance with the conditions of the permit.

(bh)(bg) The permit may be cancelled by notice in writing to the permit holder from the local government if the written consent of the chief executive of the department that administers the Transport Infrastructure Act 1994 to the use of a public marine facility for a purpose other than a genuine recreational boating purpose is withdrawn.

(bh) (bi)The person operating the permitted business must hold a public liability insurance policy for an amount specified by the local government in respect of the undertaking of the permitted business.

(bi) The holder of the permit must pay a security or bond to the local government—

(i) by the earlier of—

(A) the date 14 days after the permit is granted; or

(B) the date of commencement of the undertaking of the permitted business; and

(ii) to secure compliance with the conditions of the permit and the provisions of the local law; and

(iii) to secure the recovery by the local government of any cost, expense, damage, loss or liability for which the local government will, or may, be or become liable, arising directly or indirectly from the undertaking of the permitted business.

(bj) The local government may—

(i) require the holder of the permit to apply for a refund of a


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security or bond; and

(ii) require an inspection of council property used in the undertaking of the permitted business prior to the refund of a security or bond; and

(iii) retain any part of a security or bond to secure compliance with the conditions of the permit and the provisions of the local law; and

(iv) if the holder of the permit is considered by the local government to have contravened a condition of the permit or a provision of the local law and the local government has retained all or part of a security or bond—require the holder of the permit to pay to the local government a substitute security or bond in an amount not less than the amount retained by the local government.

(bk) The holder of the permit must only use the commercial vessel specified in the permit (the approved vessel) for the undertaking of the permitted business.

(bl) The holder of the permit must carry the permit on the approved vessel at all times and produce the permit to an authorised person on request.

(bm) The holder of the permit must deliver to an authorised person, on request, current photographs or images of the approved vessel (including any branding on the approved vessel).

(bn) The holder of the permit must—

(i) keep and maintain a register detailing each complaint, incident, accident or injury associated with the undertaking of the permitted business; and

(ii) deliver to the local government, on request, a copy of the register.

(bo) The holder of the permit, and all personnel of the holder involved in the undertaking of the permitted business—

(i) must comply with all signage erected by the local government at a jetty or a boat ramp; and

(ii) must comply with each direction of an authorised person in relation to the undertaking of the permitted business at a jetty or a boat ramp.

(bp) The holder of the permit must not use, or schedule the use of, council property, including a jetty or a boat ramp, in terms of time, duration or frequency, in a manner that would restrict the use of the council property, or unduly interfere with or hinder private recreational access to the council property.


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(bq) In the undertaking of the permitted business at a jetty or a boat ramp, the holder of the permit must—

(i) fully cooperate with any other person, including the holder of a permit, undertaking a permitted business at the jetty or the boat ramp; and

(ii) fully cooperate with any other person using the jetty or the boat ramp for a genuine, private, recreational boating purpose.

(br) In the undertaking of the permitted business, the holder of the permit must not—

(i) store any goods or materials on a jetty or a boat ramp; or

(ii) affix, paint, exhibit or operate any sign or advertisement on a jetty or a boat ramp except with the prior written consent on the local government.

(bs) In the undertaking of the permitted business, the holder of the permit may only anchor, moor or place the approved vessel in the water around a jetty or a boat ramp for the maximum period specified for the jetty or the boat ramp in the permit.

(bt) The holder of the permit must not undertake a scheduled ferry service at a jetty or a boat ramp.

(bu) In undertaking the permitted business at a jetty or a boat ramp, the holder of the permit must not moor, berth or use the jetty or the boat ramp in a manner which compromises the safe ingress or egress of any vessel to or from the jetty or the boat ramp, or any neighbouring structure or facility.

(bv) The holder of the permit must ensure that the approved vessel is equipped with lights capable of illuminating any jetty or boat ramp used by passengers of the approved vessel embarking or disembarking from the approved vessel.

(bw) The holder of the permit must not use a jetty or a boat ramp for any of the following—

(i) the permanent mooring of the approved vessel; or

(ii) the refuelling or servicing of the approved vessel; or

(iii) the loading or unloading of bulk goods, supplies or cargo onto, or from, the approved vessel.

(bx) If the undertaking of the permitted business by the holder of the permit includes the operation of an amphibious vehicle at a boat ramp, the holder must—


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(i) bring the amphibious vehicle to a complete stop at the head of the boat ramp prior to entering the waterway to ensure that the boat ramp is clear of pedestrian, vessel and vehicular traffic; and

(ii) ensure that the boat ramp is clear of pedestrian, vessel and vehicular traffic prior to exiting the waterway; and

(iii) keep wash created when the amphibious vehicle is exiting or entering the waterway to a minimum; and

(iv) not exceed a speed of 10km per hour when using the boat ramp; and

(v) not reverse the amphibious vehicle up or down the boat ramp, other than in an emergency situation, or as directed by an authorised person; and

(vi) ensure that the gross weight of the fully loaded amphibious vehicle on the boat ramp does not exceed 15 tonnes.

(by) The holder of the permit must immediately notify the local government of any accident or incident occurring during the undertaking of the permitted business at any jetty or boat ramp.

(bz) The undertaking of the permitted business must not adversely affect the stability or condition of the bed or banks of any tidal waterway or structure at, or in the vicinity of, any jetty or boat ramp used in the undertaking of the permitted business.

(ca) If the permitted business undertaken by the holder of a permit is the operation of a public passenger service from a jetty or a boat ramp, the holder of the permit—

(i) must not anchor, moor, or place an approved vessel in the water around, the jetty or the boat ramp except for the purpose of embarking or disembarking passengers or crew; and

(ii) must not anchor, moor, or place an approved vessel in the water around, the jetty or the boat ramp in a manner that obstructs or interferes with the use of the jetty or the boat ramp by another vessel which is being used in the operation of a public passenger service; and

(iii) if the jetty or the boat ramp is being used for the operation of 2 or more public passenger services—must not anchor, moor, or place an approved vessel in the water around, the jetty or the boat ramp for longer than the period specified in the permit, which may be determined by the local government having regard to—


(B) ensuring that the undertaking of the permitted business on the jetty or the boat ramp does not unreasonably interfere


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with the use by the public of the jetty or the boat ramp for the purposes of ingress to, and egress from, a public passenger service operated from the jetty or the boat ramp; and

(iv) if the jetty or the boat ramp is being used for the operation of 2 or more public passenger services—must comply with requirements prescribed in the permit about the order of priority of use, including the order in which persons, each of whom is the holder of a permit, may anchor, moor or place an approved vessel in the water around, the jetty or the boat ramp, which may be determined by the local government having regard to—


(B) ensuring that the undertaking of each permitted business on the jetty or the boat ramp does not unreasonably interfere with the use by the public of the jetty or the boat ramp for the purposes of ingress to, and egress from, a public passenger service operated from the jetty or the boat ramp.

Part 4 Enforcement 16 Records to be kept

For the purposes of section 25 (Records to be kept) of Local Law No. 7 (Council Property) 2008, the person undertaking the permitted business must, unless otherwise required by the local government, keep details of any public liability insurance policies relating to the undertaking of the permitted business on a jetty or a boat ramp.


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Schedule 1 Restrictions on use of jetties and boat ramps section 9(k)

Column 1

Location of boat ramp or jettyjetty or boat ramp

Column 2

Restriction

Pontoon on 19th Avenue, Elanora.

Schuster Park Maintenance Ramp, Heather Street, Tallebudgera.

Talle Greenspace Industrial Ramp, Tallebudgera Drive, Palm Beach.

Tallebudgera Recreational Camp Paddlecraft Launching, Tallebudgera.

Launching of a personal watercraft from a boat ramp prohibited.

Cheviot Close Industrial Access, Benowa.

Tradewinds Avenue Maintenance Ramp, Paradise Point.

Allambi Avenue Industrial Access, Florida Gardens.

Cascade Gardens Industrial Access, Broadbeach.

Evandale Industrial Access Point, Ouyan Street, Evandale.

Industrial ramp on Isle of Capri Bridge, Rememberance Drive, Surfers Paradise.

Talle Greenspace Industrial Ramp, Tallebudgera Drive, Palm Beach.

Gravel ramp south of Limetree Maintenance Ramp, Oxley Drive, Biggera Waters.

Maintenance ramp on Burleigh Street, opposite Sandpiper Drive, Burleigh Heads.

Boat ramp on Silverbank Lake, Regensberg Close, Varsity Lakes.

Maintenance access opposite Tarni Street, Coombabah.

Michel Drive Maintenance Ramp, Currumbin Waters.

Pizzey Park Access Road Maintenance Ramp, Mermaid Waters.

Robina Lake Maintenance Access, Camberwell Circuit, Camberwell Park, Robina.

Robina Lake Maintenance Access, Clipper Boulevard, off Markeri Street, Clear Island Waters.

Robina Lake Maintenance Access, off Robina Parkway, Clear Island Waters.

Robina Lake Maintenance Access, Ron Penhaligon, Robina Common, Robina.

Robina Lake Maintenance Access, Warriewood Place, Kennedy Park, Robina.

Robina Lake Maintenance Access, Beauty Point Drive,

Using a boat ramp or a jetty for a recreational purpose prohibited.


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Column 1

Location of boat ramp or jettyjetty or boat ramp

Column 2

Restriction

Kuring Gai Park, Robina.

Pine Lake, Murtha Drive Maintenance Access, Elanora.

Currigee Boat Ramp, South Stradbroke Island.

Schuster Park Maintenance Ramp, Heather Street, Tallebudgera.

Jasmine Avenue, Hollywell.

Holly Avenue, Hollywell.

Naples Avenue, Isle of Capri.

Birt Avenue, Budds Beach.

Carrara Road, Carrara.

Tallawood Road, Coomera.

Howard Street, Runaway Bay.

West Pacific Motorway, Oxenford.

Harley Park Boat Ramp, Marine Parade, Labrador.

‘Lands End’ Boat Ramp, Ray Street, Runaway Bay.

Out of water running of a personal watercraft motor prohibited.


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Schedule 2 Dictionary section 4

amphibious vehicle means a motor vehicle that can travel on land and water.

berth means to moor, anchor or otherwise make fast a vessel.

boat ramp means a ramp or other device or structure , capable of use, designed or intended for use for the purpose of launching and retrieving trailerable vessels and includes—

(a) any such ramp or other device or structure owned, occupied, managed or controlled by the local government; and

(b) any such ramp or other device or structure at a location listed in Schedule 1; and

(c) all structures on or supporting the ramp, device or other structure; and

(d) any adjacent or adjoining car park.

car park means any premises used or intended for use for the parking of motor vehicles.

commercial vessel means a vessel used other than for a private recreation purpose and includes a commercial ship as defined in the Transport Operations (Marine Safety) Regulation 2004.

development approval has the meaning given in the Sustainable Planning Act 2009.

domestic commercial vessel has the meaning given in the Transport Operations (Marine Safety) Act 1994.

Gold Coast Waters has the meaning given to that term in the Transport Infrastructure (Gold Coast Waterways) Management Plan 2000.

hazardous material means a substance which—

(a) because of its chemical, biochemical, microbiological or radiological properties, temperature or state of compression could in sufficient concentration cause—

(i) harm to human health and safety or personal injury; or

(ii) property damage; or

(iii) environmental harm or environmental nuisance; and

(b) includes—

(i) a hazardous substance; and

(ii) a dangerous good; and


81 Adopted Report



(iii) a scheduled poison.

hazardous substance has the meaning given in the Workplace Health and Safety Regulation 2008.

industrial use means the use of a jetty or boat ramp in the course of any trade or business for the purposes of—

(a) launching a vessel with a crane; or

(b) loading a building, structure, material or thing onto a vessel.

Examples of paragraph (b)—

Loading a house onto a vessel or loading building materials onto a vessel.

jetty means a wharf, pier, pontoon, or landing place of a like nature and includes:

(a) any such wharf, pier, pontoon or landing place owned, occupied, managed or controlled by the local government; and

(b) any such wharf, pier, pontoon or landing place at a location listed in Schedule 1; and

(c) all structures on or supporting the wharf, pier, pontoon or landing place; and

(d) any adjacent or adjoining car park.

motor vehicle has the meaning given in the Transport Operations (Road Use Management) Act 1995.

national law has the meaning given in the Transport Operations (Marine Safety) Act 1994.

operator, of a vessel, means the person responsible for the operation of the vessel.

owner— (a) of a vessel—

(i) means the person who owns the vessel, whether or not—

(A) the person is registered as the vessel’s owner under the Transport Operations (Marine Safety) Act 1994 or a law of another jurisdiction; or

(B) for a vessel that is a domestic commercial vessel-the person holds a certificate of operation for the vessel under the national law; and

(ii) includes a person who—

(A) exercises, or purports to exercise, powers of the owner; and


82 Adopted Report



(B) operates the vessel or causes or allows it to be operated by someone else; and

(b) an owner of a vessel operates the vessel if the owner operates the vessel or causes or allows it to be operated by someone else.

permitted business means a business, including any related or ancillary activity, being—

(a) the undertaking of a commercial vessel; or

(b) an industrial use; or

(c) an organised sporting event.

Examples of paragraph (a)—

A fishing charter service; a ferry, cruiseboat or aquaduck service, or a tourist service such as hiring a vessel, a personal watercraft or parasailing equipment.

Examples of a related or ancillary activity—

A kiosk for ticket sales or a storage shed for use in the undertaking of the permitted business.

personal watercraft has the meaning given in the Transport Operations (Marine Safety) Regulation 2004.

planning scheme has the meaning given in the Sustainable Planning Act 2009.

planning scheme policy has the meaning given in the Sustainable Planning Act 2009.

public marine facility has the meaning given in the Transport Infrastructure Act 1994.

public place means

(a) a road; or

(b) trust land; or

(c) a park or reserve as defined in Local Law No. 9 (Parks and Reserves) 2008; or

(d) a bathing reserve as defined in Local Law No. 30 (Bathing Reserves) 2004; or

(e) premises of which the local government is the owner or occupier; or

(f) premises which are managed or controlled by the local government; or

(g) a public marine facility managed by the local government under the Transport Infrastructure (Public Marine Facilities) Regulation 2000.

recreational purpose means an activity the predominant purpose of which is to provide for recreation.


83 Adopted Report



trailerable vessel means any vessel capable of being transported overland by trailer and launched or recovered on or by the use of a ramp or sloping surface leading into a waterway.

vessel means a ship as defined in the Transport Operations (Marine Safety) Act 1994 which operates in the Gold Coast Waters, and includes an amphibious vehicle and a personal watercraft.

#72328622


84 Adopted Report

COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO. 1) 2019 JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO. 1) 2019

LIST OF LIKELY ANTI-COMPETITIVE PROVISIONS

1

Local Law: Council Property (Amendment) Local Law (No. 1) 2019

Subordinate Local Law: Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019.

Purpose: The purpose of the amending local law and the amending subordinate local law is to provide the regulatory mechanisms to support and facilitate the provision of a public ferry service within Gold Coast Waterways and to ensure access and appropriate use of jetties and boat ramps in the local government area of Council.

Council Property (Amendment) Local Law (No. 1) 2019 Anti-competitive

Provisions Relevant criteria Explanatory Comments

Local Law, section 4 (Amendment of section 17—Grant of a permit)

10 – permit requirement Regulates the process for the grant of an approval by constraining the local government’s discretion to grant a permit.

Local Law, section 6 (Amendment of section 20—Power to change the conditions of a permit)

10 - permit requirement The local government may, in specified circumstances, change the conditions of a permit and this provision regulates the process by constraining the local government’s discretion.

Local Law, section 7 (Amendment of section 22—Renewal of a permit)

10 – permit requirement Regulates the process for the renewal of a permit by constraining the local government’s discretion.

Local Law, section 8 (Amendment of section 23—Cancellation of a permit)

10 – permit requirement The local government may, in specified circumstances, cancel a permit and this provision regulates the process by constraining the local government’s discretion.

Jetties and Boat Ramps (Amendment) Subordinate Local Law (No. 1) 2019 Subordinate Local Law, section 4 (Amendment of section 7—Comply with signs)

5 – prescribed standard 7 – business restriction

The local government may, by signage, regulate the use of jetties and boat ramps. The regulation by signage may have an impact on the conduct of a business activity.

Subordinate Local Law, section 5 – prescribed standard The local government, by subordinate local law, prohibits specified conduct on

Attachment E


85 Adopted Report

COUNCIL PROPERTY (AMENDMENT) LOCAL LAW (NO. 1) 2019 JETTIES AND BOAT RAMPS (AMENDMENT) SUBORDINATE LOCAL LAW (NO. 1) 2019

LIST OF LIKELY ANTI-COMPETITIVE PROVISIONS

2 TRACKS-#73477811-v1-ANTI-COMP_PROVISIONS-_COUNCIL_PROPERTY_(AMENDMENT)_LL_(NO_1)_2019__SLL.docx

Anti-competitive Provisions

Relevant criteria Explanatory Comments

6 (Amendment of section 9—Prohibited conduct)

7 – business restriction a jetty or a boat ramp, in specified circumstances. A prohibition specified in the subordinate local law may have an impact on the conduct of a business activity.

Subordinate Local Law, section 7 (Amendment of section 13—Grant of a permit)

10 – permit requirement Regulates the process for the grant of a permit by constraining the local government’s discretion.

Subordinate Local Law, section 8 (Amendment of section 15—Conditions of a permit)

10 – permit requirement The power to impose conditions and examples of subject matter for conditions which form part of the process for the grant of a permit. The imposition of conditions may have an impact on the conduct of a business activity.


86 Adopted Report

775th Council Meeting 13 June 2019 87 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 3 OFFICE OF THE CHIEF OPERATING OFFICER CITY OPERATIONAL PLAN 2018-19: PERFORMANCE REPORT QUARTER THREE LG113/580/23(P1) Refer Attachment 1 – Performance Dashboard: City Operational Plan 2018-19 Quarter 3 Refer Attachment 2 – Performance Dashboard: Legend and Definitions 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT The City Operational Plan 2018-19, adopted by Council 21 June 2018 supports the delivery of Gold Coast 2022 and provides direction for all City of Gold Coast services during the current year.

This report is a legislative requirement under s174 of the Local Government Regulation 2012 that requires a written assessment of the progress towards implementing the annual operational plan. 4 PREVIOUS RESOLUTIONS Ex Minute G18.0621.032 – Adoption of Annual Plan and Budget 2018-19. 5 DISCUSSION The Operational Plan for 2018-19 comprises eight external Service Programs, delivering 34 services, and two internal Service Programs comprising 13 services.

This report provides an assessment of the financial and non-financial performance of City Operational Plan initiatives during 2018-19. 5.1 CITY OPERATIONAL PLAN 2018-19 PROGRESS

As at quarter three, the City Operational Plan consisted of 64 reported initiatives with a total budget of $173.5 million.

A summary of the key results are below:

Non-financial progress:

• 40 (62%) of the 64 initiatives were either ‘On Track’ or ‘Completed’ • 19 (30%) were ‘Monitor’ and 4 (6%) were ‘On Hold’ • 1 initiative (2%) has been assessed as ‘Action Required’ - complete design and

commence construction to increase capacity across the Nerang River to Isle of Capri. Engineering workshops were held in February and March 2019 and early works are now planned to commence in June 2019.

775th Council Meeting 13 June 2019 88 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 3 (Continued) CITY OPERATIONAL PLAN 2018-19: PERFORMANCE REPORT QUARTER THREE LG113/580/23(P1) Financial progress:

• year-to-date spend was $57.1m (33%) of the total budget of $173.5million (excluding commitments) as at 75% of the year elapsed

• commitments as at Q3 total $62.7 (36%) bringing the year-to-date spend and commitments total to $119.8m (69%) of the total budget of $173.5m as at 75% of the year elapsed.

• of the 36 initiatives listed as either ‘Monitor’ for ‘On hold’ for financial exception reporting, a large proportion (27) have requested adjustments as part of the March 2019 Budget Review or will be requesting a reprovision from 2018-19 at the end of the financial year.

The performance dashboard can be found at Attachment 1. 5.2 PROPOSED VARIATIONS TO THE OPERATIONAL PLAN

It is proposed that the following item is removed from the City Operational Plan, as funding has been recently been re-distributed to a range of smaller initiatives.

Initiative Variation GC2022

Signature Action

Stra

tegy

*

Implement the Digital City Program through real time and tailored services and products, to provide new operating models for economic benefit and enhance resident and visitor safety.

Remove from City Operational Plan 2018-19. Funding has been redistributed to individual initiatives within the Digital City Program.

n/a E

*Strategy Key: C=Culture, E=Economic Development, N=Our Natural City, O=Ocean Beaches, S=Solid Waste, T=Transport

6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN This report summarises Council’s progress towards implementing the City Operational Plan 2018-19 including Signature Actions from the Corporate Plan Gold Coast 2022. 7 FUNDING AND RESOURCING REQUIREMENTS This report has been developed using existing internal resources only. 8 RISK MANAGEMENT The initiatives covered by this report address a range of risks on the Corporate Risk Register. 9 STATUTORY MATTERS This report is presented to Council pursuant to the Local Government Act 2009 and to regulations 174 (3) and 174 (5) of the Local Government Regulations 2012, which state:

775th Council Meeting 13 June 2019 89 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 3 (Continued) CITY OPERATIONAL PLAN 2018-19: PERFORMANCE REPORT QUARTER THREE LG113/580/23(P1)

“(3) The chief executive officer must present a written assessment of the local government’s progress towards implementing the annual operational plan at meetings of the local government held at regular intervals of not more than 3 months. (5) A local government must discharge its responsibilities in a way that is consistent with its annual operational plan.”

10 COUNCIL POLICIES Not applicable 11 DELEGATIONS Not applicable 12 COORDINATION & CONSULTATION Each Director has approved the directorate contributions to performance reporting of initiatives which provided the basis for this report. 13 STAKEHOLDER IMPACTS Not applicable 14 TIMING This report is provided on a quarterly basis in accordance with s174 (3) and s174 (5) of the Local Government Regulations 2012. 15 CONCLUSION This performance report provides a performance assessment of the City Operational Plan 2018-19 for quarter three. As at Quarter 3, 62% (40) of the 64 Operational Plan initiatives were either ‘On Track’ or ‘Completed’ and 69% ($119.8) of the revised budget of $173.5m has been spent or committed. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the City Operational Plan 2018-19 Quarter 3 Performance Report be noted.

2 Approve the proposed variation to the City Operational Plan 2018-19 (identified at section 5.2 of this Report)

Author: Authorised by: Sarah Wilton Joe McCabe Manager Corporate Planning and Performance

Chief Operating Officer

20 May 2019 TRACKS REF: 72361494

775th Council Meeting 13 June 2019 90 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 3 (Continued) CITY OPERATIONAL PLAN 2018-19: PERFORMANCE REPORT QUARTER THREE LG113/580/23(P1) COMMITTEE RECOMMENDATION ETG19.0606.003 moved Cr PC Young seconded Cr Boulton 1 That the City Operational Plan 2018-19 Quarter 3 Performance Report be noted. 2 Approve the proposed variation to the City Operational Plan 2018-19 (identified

at section 5.2 of this Report).

CARRIED


Performance Dashboard: City Operational Plan 2018-19 Quarter 3 Attachment 1


Performance Dashboard: Legend and Definitions Attachment 2

Term Definition

YTD Spend or % Spend Year-To-Date expenditure. This does not include commitments for the financial year.

YTD Spend & Commitments Year-To-Date expenditure and commitments for the financial year.

Target A percentage of the year elapsed (linear calculation) according to the relative quarter. For Q3 the Target is 75%

Commitments Project commitments for the project from the Corporate financial system.

Revised Budget The current year's approved budget for the project as per the last budget adoption or budget review.

Note 1 All percentages in the dashboard report have been rounded.

Note 2 SAP financial data is as at 9 April 2019.

Note 3 Initiative Q3 data (excluding SAP financial data) is as at 7 May 2019.

Note 4 Dashboard Source:TRACKS-#73136365-v1-SHAREPOINT_LIST_2_EXPORT_20190328 saved at G:\SHARE\CPP Reporting\2. 2018-19 Reporting\2018-19 Q3 Reporting

775th Council Meeting 13 June 2019 93 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 4 ORGANISATIONAL SERVICES CONTRACT NO. LG314/411/19/045 – PROVISION OF MAIL SERVICES LG314/411/19/045(P1) 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable.

3 PURPOSE OF REPORT This report seeks approval to enter into a contractual arrangement LG314/411/19/045 for the provision of Mail Services for a period of three years with two by one year extension options. 4 PREVIOUS RESOLUTIONS Ex Council Minute No. ETG19.0307.006 (in part):

4. That Council adopts the amended City Contracting Plan 2018-19. 5 DISCUSSION The Council of the City of Gold Coast (Council) has an ongoing requirement for the provision of Mail services for the whole of Council. Council currently has 3 separate existing contracts in place with Australia Post which are due to expire as follows:

- LG314/411/18/036 Mail Opening Services 31/07/2019 - LG314/411/17/003 Mail Collection Services 30/6/2019 - LG314/411/13/089 Directorate Mail Postage 30/6/2019

During preparations and investigations regarding going to market for a new arrangement it was determined that combining the existing contracts and entering into a single arrangement will provide the City with coordinated service provision and greater value. The current service has been of a very high quality and this has been validated by responsiveness and alignment in meeting the contracted Service Level targets, over the past five years. As defined in the City Contracting Plan 2018-19, single sourcing the continued service with Australia Post Pty Ltd was the selected sourcing method (ETG19.0307.006). Council is seeking to enter into a new contract with Australia Post Pty Ltd, a single arrangement which will provide better total cost of ownership from a contract administration and contract management perspective. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN This requirement was adopted by Council as a proposed contract under the City Contracting Plan 2018-19(EX Min. G18.0621.050), as follows.

Ref. Purpose Alignment to Corporate Strategies,

Operational and Corporate Plans

Sourcing Method Contract Type*

**Estimated Value of

Contract(s)

Expected Contract

Duration + Extension Option(s)

Expected time to market

(financial year)

Recommendation Contract award to

be referred back to Council

00694 Provision of Mail Services Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(iv) $ 6,612,600 2 years (2 x 1 year)

Q3 1. Council is satisfied that due to the specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process to Australia Post2. Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*

775th Council Meeting 13 June 2019 94 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 4 (Continued) CONTRACT NO. LG314/411/19/045 – PROVISION OF MAIL SERVICES LG314/411/19/045(P1) 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The anticipated cost per financial year is summarised below:

Budget Centre/ Cost Centre

Description Contract Estimate year

one (excl. GST)

Contract Estimate year

two (excl. GST)

Contract Estimate year

three (excl. GST)

Multiple Mail Opening Services $ 102,960 $ 105,019 $ 107,119 Multiple Mail Collection Services $ 27,820 $ 28,376 $ 28,943

Multiple Directorate Mail Postage (Estimates) $ 2,200,000 $ 2,200,000 $ 2,200,000

Total Cost: $ 2,330,780 $ 2,377,396 $ 2,424,944

• Rise and fall applies after year 1 This contract is a Schedule of Rates contract for three years. Payments will be made to the Contractor based on the rates tendered, multiplied by the actual volumes consumed and work undertaken. The mail postage costs quantified in the table above are able to be reduced should Council see further success in attracting ratepayers/customers to receiving documents (e.g. notices) electronically. The approved recurrent budget for 2019-2020 financial year includes provision for this contract in Responsibility Centre OS6600, Budget Centre OS6600O011. The subsequent financial years will be funded by similar recurrent budgets being requested by the service custodian. 8 RISK MANAGEMENT The project risks have been identified and relevant mitigation measures applied. The risk assessment is on file for reference. 9 STATUTORY MATTERS The procurement process has been carried out in accordance with the Local Government Regulation 2012 which requires adherence to sound contracting principles. These principles are defined in Section 104(3) of the Local Government Act 2009 and are as follows. Value for money. Open and effective competition. The development of competitive local business and industry. Environmental protection. Ethical behaviour and fair dealing.

10 COUNCIL POLICIES The procurement process has been carried out in accordance with the requirements of Council’s Procurement Policy and Contract Manual. 11 DELEGATIONS Not applicable.

775th Council Meeting 13 June 2019 95 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 4 (Continued) CONTRACT NO. LG314/411/19/045 – PROVISION OF MAIL SERVICES LG314/411/19/045(P1) 12 COORDINATION & CONSULTATION The following internal and external stakeholders have been involved / participated in the proposal to date. Name and/or Title of the Stakeholder Consulted


Is the Stakeholder Satisfied With Content of Report and Recommendations

Chief Procurement Officer Organisational Services Yes Chief Information Officer Organisational Services Yes Executive Coordinator Category and Relationship Management, City Procurement

Organisational Services Yes

Coordinator Category and Relationship Management, City Procurement – Federico Caporali


Right to Information (RTI) and Information Privacy (IP) Legislation 2009 The RTI/IP considerations are as follows:

Naming External Stakeholders (Personal Information): Not applicable.

Naming Internal Stakeholders (Routine Personal Work Information): Not applicable. 13 STAKEHOLDER IMPACTS External/community stakeholder Impacts Not applicable.

Internal (Organisational) Stakeholder Impacts Not applicable. 14 TIMING The anticipated contract commencement date is 1 July 2019. 15 CONCLUSION It is recommended that Council enters into a contractual arrangement LG314/411/19/045 for the provision of Mail Services for a period of three years with two by one year extension options.

775th Council Meeting 13 June 2019 96 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 4 (Continued) CONTRACT NO. LG314/411/19/045 – PROVISION OF MAIL SERVICES LG314/411/19/045(P1) 16 RECOMMENDATION It is recommended that Council resolves as follows:

1 That Council accepts the schedule of rates offer for the anticipated value of $7,133,118

(excluding GST), with rise and fall, to establish contractual arrangement LG314/411/19/045 for a period of 3 years with two by one year extension options, with Australian Postal Corporation.

2 That it be noted that the contract will require funding over three financial years and that similar budgets to that approved for the 2019-2020 financial year will be submitted for approval by the Service Custodian in each of the two subsequent financial years. Funding will be allocated from within Responsibility Centre OS6600, Budget Centre OS6600O011.

Author: Authorised by: Steve McMahon Glen Potter A/Coordinator Records Services 9 May 2019

Director Organisational Services

ispot # 73416021

COMMITTEE RECOMMENDATION ETG19.0606.004 moved Cr PC Young seconded Cr Boulton 1 That Council accepts the schedule of rates offer for the anticipated value of

$7,133,118 (excluding GST), with rise and fall, to establish contractual arrangement LG314/411/19/045 for a period of 3 years with two by one year extension options, with Australian Postal Corporation.

2 That it be noted that the contract will require funding over three financial years and that similar budgets to that approved for the 2019-2020 financial year will be submitted for approval by the Service Custodian in each of the two subsequent financial years. Funding will be allocated from within Responsibility Centre OS6600, Budget Centre OS6600O011.

CARRIED

775th Council Meeting 13 June 2019 97 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 5 ORGANISATIONAL SERVICES CONTRACT NO. LG314/411/20/002 – RECORDKEEPING SERVICES LG314/411/20/002(P1) 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report seeks approval to establish preferred supplier arrangement LG314/411/20/002 to provide recordkeeping services with Grace Records Management for a period of three years with two by one year extension options. 4 PREVIOUS RESOLUTIONS Ex Council Minute No. ETG19.0307.006 (in part):

“4. That Council adopts the amended City Contracting Plan 2018-19.”

5 DISCUSSION The Council of the City of Gold Coast (Council) requires the provision of recordkeeping services. Council has an existing contract in place for filing services, internal rounds, courier and associated internal rounds, batching services, file census and the preparation of capturing historical information with Chandler Macleod which is due to expire on 31 August 2019. Council has again determined that the most advantageous and operationally suitable method of delivering this service is to establish a preferred supplier arrangement funded by a budget extending beyond one financial year. Tenders were invited by advertising in the Gold Coast Bulletin, LG Tender Box and the City of Gold Coast website on 23 March 2019. The tender period closed 17 April 2019. The tender comprised five sections: Filing services of correspondence, Internal rounds, Courier run and internal rounds, File census of on-site file repositories, and capturing historical information. The following tenders were received.

Tenderers

1 Chandler Macleod Group Limited

2 Grace Record Management The tender process was considered to be sufficiently extensive to have attracted competitive interest from the market.

775th Council Meeting 13 June 2019 98 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 5 (Continued) CONTRACT NO. LG314/411/20/002– RECORDKEEPING SERVICES LG314/411/20/002(P1) The tenders were evaluated using a three gate evaluation process incorporating the tender evaluation criteria that formed part of the tender documents. Evaluations were undertaken by four officers of Council. The names of the evaluation team and the scoring matrix with assigned weightings are on file for reference. The first gate of the evaluation process found all offers to be conforming to the mandatory requirements of Council’s Invitation to Offer documents, which were as follows: WorkCover Queensland Certificate of Currency. Open ‘C Car’ Class Queensland Driver’s Licence (for all resources delivering section 3

– courier services). Pricing schedule completed in full. Public liability insurance. Professional indemnity insurance. The second gate of the evaluation process considered the evaluation of the following scoring criteria and determined those suppliers deemed capable of meeting Council’s requirements. Service delivery methods. Proven experience and past performance in supplying similar services. Incident management system. Local Business and Industry. Gold Coast Awards. The resultant aggregated scores were as follows.

TENDERERS Capability Local

Content Gold Coast

Awards Evaluation

Score (out of 83%) (out of 15%) (out of 2%) (out of 100%)

1 Grace Record Management 56% 9% 0% 65%

2 Chandler Macleod Group Limited 53% 2% 0% 55%

Both tenderers scored sufficiently in the evaluation of their capability and were determined as suppliers capable of meeting Council’s requirements. As a result, they were moved through to the third evaluation gate. The third evaluation gate considered the tendered pricing. The total amounts received by the tenderers are listed below.

Tenderers Local

Business and

Industry

Gold Coast

Business Awards

Total Amount (excl. GST) for three years*

1 Grace Record Management 9 0 $ 1,642,970

2 Chandler Macleod Group Limited 2 0 $1,659,824

Council’s estimate was: $1,500,000 *With rise and fall

775th Council Meeting 13 June 2019 99 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 5 (Continued) CONTRACT NO. LG314/411/20/002– RECORDKEEPING SERVICES LG314/411/20/002(P1) The lowest priced tenderer is considered capable of undertaking the works and reflects the tender most advantageous to the City. Grace Records Management have satisfied the evaluation team of their clear understanding of the scope of work, that this is not at variance with the requirements of the tender document and have also satisfied the evaluation team as to their ability to complete this contract in addition to their current contractual commitments. There are no additional transition costs by Grace Records Management in moving the current service over. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN This requirement was adopted by Council as a proposed contract under the City Contracting Plan 2018-19 (ETG19.0307.006), as follows.

Ref. Purpose Sourcing Method

Contract Type*

Estimated Value of

Contract(s) Capex/ Opex

Expected Contract



(financial year)

Recommendation

A11262 Provision of record keeping services

Public Invitation to Offer (ITO)

(iii) $ 1,500,000 Opex 3 years (2 x 1 year)

Q3 Recommendation to enter into the arrangement be brought back to Council for consideration

7 FUNDING AND RESOURCING REQUIREMENTS The estimated contract value is $1,642,970, as follows.

Cost Centres

Description Contract Estimate year one

(excl. GST)

Contract Estimate year two

(excl. GST)*

Contract Estimate

year three (excl. GST)*

1005719, 1004109, 1005742, 1005743, 1004290

Record Keeping Services $ 536,848 $547,585 $558,536

Total Cost: $1,642,970

* Rise and fall applies after year 1 Sufficient funds remain in Responsibility Centre OS6600, Budget Centres OS6600O008, OS6600O011, OS6600O015 and Cost Centres 1005719, 1004109, 1005742, 1005743, and 1004290 for the 2019-2020 financial year to provide these services for this financial year. Similar budgets will be submitted by the Asset Custodian to Council for approval, for each of the subsequent three financial years. This contract is a Schedule of Rates contract for three years. Payments will be made to the Contractor based on the rates tendered, multiplied by the actual quantum of work undertaken. For the purposes of obtaining competitive tender offers and evaluating these, estimates were given of the volumes of work likely to be ordered over the period of the contract.

775th Council Meeting 13 June 2019 100 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 5 (Continued) CONTRACT NO. LG314/411/20/002– RECORDKEEPING SERVICES LG314/411/20/002(P1) In accordance with the budget review guidelines the following circumstances require referral to the Special Budget Committee Not applicable. People and Culture No extra staff will be required for this project. 8 RISK MANAGEMENT The project risks have been identified and relevant mitigation measures applied. The risk assessment is on file for reference. 9 STATUTORY MATTERS The invitation to offer process has been carried out in accordance with the Local Government Regulation 2012 which requires adherence to sound contracting principles. These principles are defined in Section 104(3) of the Local Government Act 2009 and are as follows. Value for money. Open and effective competition. The development of competitive local business and industry. Environmental protection. Ethical behaviour and fair dealing. 10 COUNCIL POLICIES The invitation to offer process has been carried out in accordance with the requirements of Council’s Procurement Policy and Contract Manual. 11 DELEGATIONS Not applicable. 12 COORDINATION & CONSULTATION The following internal and external stakeholders have been involved / participated in the proposal to date. Name and/or Title of the Stakeholder Consulted


Is the Stakeholder Satisfied With Content of Report and Recommendations

Chief Information Officer Organisational Services Yes Executive Coordinator Category and Relationship Management, City Procurement


Coordinator Category and Relationship Management, City Procurement – Federico Caporali


775th Council Meeting 13 June 2019 101 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 5 (Continued) CONTRACT NO. LG314/411/20/002– RECORDKEEPING SERVICES LG314/411/20/002(P1) Right to Information (RTI) and Information Privacy (IP) Legislation 2009 The RTI/IP considerations are as follows: Naming External Stakeholders (Personal Information):

Not applicable.

Naming Internal Stakeholders (Routine Personal Work Information): Not applicable.

13 STAKEHOLDER IMPACTS External / community stakeholder Impacts Not applicable. Internal (Organisational) Stakeholder Impacts Benefits include an effective and integrated information and knowledge environment, which provides the capability to support business delivery.

14 TIMING The anticipated contract commencement date is 1st September 2019. 15 CONCLUSION The recommended tenderer is experienced in the type of work to be undertaken. The evaluation of the tenders received indicates that the offer submitted by Grace Records Management is the one most advantageous to Council and should be recommended for acceptance for a period of three years with two by one year extension options. 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Council accepts the Schedule of Rates tender submitted by Grace Records

Management for the tendered rates (excluding GST) with rise and fall in respect of Contract: LG314/411/20/002 for Recordkeeping Services for three years with two by one year extension options.

2 That it be noted that the contract will require funding over four financial years and that similar budgets to that approved for the 2019-2020 financial year will be submitted for approval by the Asset Custodian in each of the three subsequent financial years. The total expenditure over the contract period is anticipated to be $1,642,970. Funding will be allocated from Responsibility Centre OS6600, Budget Centres OS6600O008, OS6600O011, OS6600O015.

Author: Authorised by: Steve McMahon Glen Potter A/Coordinator of Records Services Director Organisational Services ispot # 73416014

775th Council Meeting 13 June 2019 102 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 5 (Continued) CONTRACT NO. LG314/411/20/002– RECORDKEEPING SERVICES LG314/411/20/002(P1) COMMITTEE RECOMMENDATION ETG19.0606.005 moved Cr PC Young seconded Cr Boulton 1 That Council accepts the Schedule of Rates tender submitted by Grace Records

Management for the tendered rates (excluding GST) with rise and fall in respect of Contract: LG314/411/20/002 for Recordkeeping Services for three years with two by one year extension options.

2 That it be noted that the contract will require funding over four financial years and that similar budgets to that approved for the 2019-2020 financial year will be submitted for approval by the Asset Custodian in each of the three subsequent financial years. The total expenditure over the contract period is anticipated to be $1,642,970. Funding will be allocated from Responsibility Centre OS6600, Budget Centres OS6600O008, OS6600O011, OS6600O015.

CARRIED

775th Council Meeting 13 June 2019 103 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 6 ORGANISATIONAL SERVICES CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6) Refer Attachment 1: City Contracting Plan 2018-19 Quarterly Acquittal (1 January 2019 to 31 March 2019) Refer Attachment 2: Proposed Single and Sole Source Suppliers Relative to the Recommended Amended City Contracting Plan 2018-19 Refer Attachment 3: Amended City Contracting Plan 2018-19 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that Attachments 1 and 3 be considered in Closed Session pursuant to

section 275(1) of the Local Government Regulation 2012 for the reason that the matter involves:

(e) Contracts proposed to be made by it;

1.2 I recommend that Attachments 1 and 3 be deemed non-confidential except for those parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report: provides a quarterly acquittal (1 January to 31 March 2019) to the City Contracting Plan

2018-19 provides details of contracts worth $200,000 or more awarded under Delegated

Authority for 1 January to 31 March 2019 provides a list of sole source and single source suppliers relative to the recommended

amended City Contracting Plan 2018-19 seeks approval in accordance with section 220(7) of the Local Government Regulation

2012 to adopt the amended City Contracting Plan 2018-19. 4 PREVIOUS RESOLUTIONS EX Minute G19.0312.014 (in part)

2. That the quarterly acquittal (1 October to 31 December 2018) to the City Contracting Plan 2018-19 be noted.

3. That the contracts worth $250,000 or more awarded under Delegated Authority for the period of 1 October to 31 December 2018 be noted.

4. That Council adopts the amended City Contracting Plan 2018-19.

Ex Minute G18.1207.015 (in part):

4. That Council adopts the amended City Contracting Plan 2018-19.

Ex Minute G18.0731.019 (in part):

2 That Council adopts the amendments to the City Contracting Plan 2018-19 (Attachment 1).

775th Council Meeting 13 June 2019 104 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 6 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6) Ex Minute G18.0621.050 (in part):

2. That Council adopts the City Contracting Plan 2018-19 (Attachment 1) with the following amendment:

a) That all contracts with a designated ‘Sourcing Method’ of ‘Sole source’ be amended to a ‘Sourcing Method’ of ‘Quotation process’ where the estimated value of the contract is equal to or less than $250,000 and a ‘Sourcing Method’ of ‘Public Invitation to Offer (ITO)’ where the estimated value of the contract is greater than $250,000.

3. That the contracts referred to in part a. of recommendation 2 above are further investigated by officers and an amended City Contracting Plan 2018-19 be brought back to the next Events, Tourism and Governance Committee of 26 July 2018.

4. That a quarterly acquittal of the City Contracting Plan 2018-19 be submitted via the Events, Tourism and Governance Committee.

5 DISCUSSION 5.1 City Contracting Plan 2018-19 In June 2018, Council adopted the City Contracting Plan 2018-19, which defined the contracts to be made during the financial year. The City Contracting Plan is brought back to Council on a quarterly basis for any amendments, as well as an acquittal of the previous quarter’s activities. Attachment 1 provides an acquittal against the City Contracting Plan 2018-19 for the period 1 January to 31 March 2019 (quarter 3). Table 1 highlights key City Contracting Plan metrics and is the basis for the structure of Attachment 1.

Table 1 – Quarter 3 Metrics

Attach 1 Ref.

Contracts identified on the City Contracting Plan to go to market in the quarter (Q3) 676

A1 Contracts identified on the City Contracting Plan which actually went to market in the quarter (Q3)

112 (17%)

A2 Contracts identified on the City Contracting Plan which went to market in quarter (Q3) and which will be completed in (Q4)

52 (8%)

B Contracts identified on the City Contracting Plan to be completed in the quarter (Q3) which were moved to the last quarter in 2018-19 366

C Contracts identified on the City Contracting Plan to be completed in the quarter (Q3) which were removed from the City Contracting Plan 146

D1 Additional Contracts which went to market in the quarter (Q3) which were not on the City Contracting Plan 49

D2 Additional Contracts which were not on the City Contracting Plan, went to market in quarter (Q3) and will be completed in (Q4) 27

Total Contracts which went to market in the quarter (Q3) 282

E New contracts added to the City Contracting Plan for 2018-19 42

775th Council Meeting 13 June 2019 105 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 6 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6) The City Contracting Plan 2018-19 identified 676 contracts to be out to market or completed in quarter 3. 164 of these contracts (or 24%) were actually completed or out to market in the quarter. Another 76 contracts, which did not appear on the City Contracting Plan 2018-19, also went to market or were completed during the quarter. Attachment 3 captures all the changes from the acquittal and provides a proposed amended City Contracting Plan 2018-19. Approval is sought in accordance with section 220(7) of the Local Government Regulation 2012 to amend the City Contracting Plan 2018-19. 5.2 Contracts worth $200,000 or more awarded under Delegated Authority Delegations to enter into vary or discharge contracts require a report to be presented to Council, listing all contracts entered into under delegated authority where the value of the contract is $200,000 or more. Contracts awarded under Delegated Authority for the period of 1 January 2019 to 31 March 2019 are included in the information within Attachment 1. 5.3 Single and Sole Source Suppliers Under Council’s existing Procurement Policy and Contract Manual Council is required to resolve which suppliers are to be considered sole service or single source suppliers. Attachment 2 provides a list of sole source and single source suppliers relative to the recommended amended City Contracting Plan 2018-19. In addition to the single and sole source suppliers relative to the recommended amended City Contracting Plan 2018-19, ten sole source suppliers not previously resolved by Council and to whom contracts were awarded in quarter 3 have been included (highlighted in grey). 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The project is aligned with the following themes, outcomes and signature actions of the City Vision and Gold Coast 2022. The City Contracting Plan 2018 -19 provides Council with direct alignment of procurement, contracting and disposal activities with the Corporate Plan and corporate strategies. Supporting the Delivery of Gold Coast 2022

A. We plan for the future of the city.

We make good choices that create a better future for the Gold Coast Community

Manage the maintenance, renewal and delivery of infrastructure for the city through the Total Asset Management Plan and the forward Capital Works Program.

B. We manage the city responsibly.

Our stewardship of the city provides value for money to ratepayers Deliver a wide range of high quality services to the Gold Coast community (as identified in the annual Operational Plan).

775th Council Meeting 13 June 2019 106 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 6 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6) 7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The City Contracting Plan 2018-19 provides the anticipated contracting activities in relation to operational services that support the implementation of the activities and priorities of Council’s Programs and Services as defined in the Operational Plan 2018-19. The ‘estimated value of contract(s)’ provides an estimate of the proposed contracting activities within approved annual budgets. Costs for Capital Works and Service Proposals The City Contracting Plan 2018-19 provides the capital works programs (programs are defined as the Four Year Works Program by Directorate and Budget Centre for 2018-19) and projects against which proposed procurement activities are scheduled to occur during the 2018-19 financial year and later. In accordance with the budget review guidelines the following circumstances require referral to the Special Budget Committee Where Water and Waste Capital Works projects require budget adjustments; the projects will be referred via the Water and Waste budget review where funds are available in the respective Reserves to cover the funding required to service the full commitment the contract will give rise to. People and Culture No extra staff will be required for this project. 8 RISK MANAGEMENT Not applicable.

9 STATUTORY MATTERS Section 220(7) of the Local Government Regulation 2012 provides that local governments may, by resolution, amend a contracting plan at any time before the end of the financial year to which the plan relates. 10 COUNCIL POLICIES The procurement activities have been carried out in accordance with the requirements of Council’s Procurement Policy and Contract Manual. 11 DELEGATIONS The City Contracting Plan details which contracts were awarded under delegated authority versus which contracts come back to Council for the award of the contract. Delegations to enter into vary or discharge contracts require a report to be presented to Council, listing all contracts entered into under delegated authority where the value of the contract is $200,000 or more.

775th Council Meeting 13 June 2019 107 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 6 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6) 12 COORDINATION & CONSULTATION Branch managers were engaged through periodic procurement partnering forums to provide updates to the City Contracting Plan 2018-19, as part of the quarterly acquittal process. Right to Information (RTI) and Information Privacy (IP) Legislation 2009 Not applicable. 13 STAKEHOLDER IMPACTS Not applicable. 14 TIMING Not applicable. 15 CONCLUSION The City Contracting Plan 2018-19 identified 676 contracts to be out to market or completed in quarter 2. 164 of these contracts (or 24%) were actually completed or out to market in the quarter. Another 76 contracts, which did not appear on the City Contracting Plan 2018-19, also went to market or were completed during the quarter. In accordance with Council’s Procurement Policy and Contract Manual, Council may enter into a contract without first inviting competitive offers for particular situations or categories of spend where it is deemed impractical or disadvantageous to undertake a competitive process. Attachment 1 provides a schedule of proposed single and sole source arrangements for Council consideration, including the name of the proposed organisation. Approval is sought for these proposed single source and sole source contracts (Attachment 2). Approval is sought in accordance with section 220(7) of the Local Government Regulation 2012 to amend the City Contracting Plan 2018-19 (Attachment 3).

775th Council Meeting 13 June 2019 108 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 6 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6) 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachments 1 and 3 be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.

2 That the quarterly acquittal (1 January to 31 March 2019) to the City Contracting Plan 2018-19 be noted.

3 That the contracts worth $250,000 or more awarded under Delegated Authority for the period of 1 January to 31 March 2019 be noted.

4 That Council resolves that the suppliers included in Attachment 2 are either sole source or single source suppliers as nominated.

5 That Council adopts the amended City Contracting Plan 2018-19.

Author: Authorised by: Brad Kratzer Glen Potter Executive Coordinator Category and Relationship Management

Director Organisational Services

#71991309, #73208804 Conflict of Interest – Cr Owen-Jones Pursuant to section 175E(2) of the Local Government Act 2009, I would like to inform the meeting that I have a personal interest in this matter, which I recognise may be a real or perceived conflict of interest the particulars of which are as follows: The nature of the interest is: Hospitality at the 2018 Commonwealth Games. (if the councillor’s personal interests arise because of the councillor’s relationship with, or receipt of a gift or benefit (that is required under regulation to be recorded in a register of interests) from, another person):

The name of the person or entity is: Optus

(if relationship) The nature of the relationship is: Hospitality at Swimming.

(if gift) The value of the gift is: Unknown.

(if gift) The date of receipt of the gift is: 10 April 2018.

The nature of the other person’s interest in the matter is: Named party within the report.

I will now leave and stay away from the meeting so that the matter may be discussed and voted on in my absence. Cr Owen-Jones left the room.

775th Council Meeting 13 June 2019 109 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 6 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019 LG314/-/-(P6)

RECOMMENDATION ADOPTED AS PRINTED COUNCIL MEETING 13 JUNE 2019 COMMITTEE RECOMMENDATION ETG19.0606.006 moved Cr O'Neill seconded Cr Taylor 1 That Attachments 1 and 3 be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.





CARRIED Cr Owen-Jones returned to the room.

COUNCIL MEETING 13 JUNE 2019 RESOLUTION G19.0613.050 moved Cr Tozer seconded Cr Boulton

That Committee Recommendation ETG19.0606.006 be adopted as printed which reads as follows:- 1 That Attachments 1 and 3 be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171(3) and 200(5) of the Local Government Act 2009.





CARRIED

Attachment 1 - City Contracting Plan 2018-19 Q3 Acquittal (January 2019 to March 2019)*Contract Type: S-Significant; D-Disposal; R-Revenue

Grey lines below represent a completed contract **Estimated Value of Contracts excludes extension option(s) value

Ref. Purpose Alignment to Corporate Strategies, Operational

and Corporate Plans

Sourcing Method Contract Type* REDACTED Expected Contract Duration + Extension

Option(s)

Expected time to market (financial year)

Recommendation Contract award to be referred back to

Council

Supplier is not local in

accordance with Council's

Policy

Supplier (Single/Sole sourcing) Q3 Acquittal Description

A1 - Contracts identified on the City Contracting Plan which actually went to market in the quarter (Q3) and were completed in Q3A10015 Building height study Single source: Continuity of a previous/current engagement is

required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Contract Completed Q3

1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Urbis

Urbis Pty Ltd Contract LG314/621/19/135 awarded to Urbis Pty Ltd for $98,500.00

A10017 City plan policies Quotation process (i) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/132 awarded to Cardno Pty Ltd for $40,520.00

A10025 Land valuations relating to trunk items Quotation process (i) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract awarded by PO 3000309127 to Taylor Byrne for $7,500, PO 3000295319 to Herron Todd White for $24,500

A10052 Works associated with gas pipelines - allgas Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 Year Q3 Contract(s) be awarded under delegation Allgas Energy Pty Ltd Contract LG314/1210/19/001 awarded to Allgas Energy Pty Ltd for $59,100.00. Future projects to occur Q4

A10059 Condition assessment of retaining and revetment walls Quotation process (i) 4 months Q3 Contract(s) be awarded under delegation Contract LG314/621/19/131 awarded to SMEC Australia Pty Ltd for $54,900.00. Future projects to occur Q4

A10085 National broadband network and services agreement City Operational Plan

Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 Year Q3 Contract(s) be awarded under delegation

*NBN Co LTD Contract LG314/1210/19/004 awarded to NBN Co Limited for

$150,000.00. Future projects to occur Q4

A10090 Ocean planning no.2 GC City Transport Strategy 2031

Quotation process (i) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/188 awarded to SMEC Australia PTY LTD FOR $36,730.50

A10096 School road safety audits for 5 new active school travel participants

GC City Transport Strategy 2031

Quotation process (i) 3 months Contract Completed Q3

Contract(s) be awarded under delegation Bitzios Consulting Pty Ltd Contract LG314/621/19/137 awarded to SMEC Australia Pty Ltd for $59,815.00

A10102 Intelligent transport systems - trial of vehicle detection technologies



Contract(s) be awarded under delegation Contract LG314/1185/19/013 awarded to Hunter Valley Signs Pty LTD for $144,205

A10116 Reconstruct existing retaining wall on armstrong way in highland park

Public Invitation to Offer (ITO) (iii) 4 Months Contract Completed Q3

Contract(s) be awarded under delegation LG314/1211/19/020 awarded to Australian Marine Civil Pty Ltd for $1,406,705

A10118 Ducats road and reynella road landslip repair Public Invitation to Offer (ITO) (ii) 1 year Contract Completed Q3

Contract(s) be awarded under delegation LG314/1211/18/095 awarded to Piling & Civil Australia for $114,000

A10123 Tallebudgera drive bridge refurbishment Quotation process (ii) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/194 awarded to Calibre Professional Services Pty Ltd for $121,990.001) Name Change to INVESTIGATION AND DESIGN OF TWOBRIDGES – TALLEBUDGERA DRIVE, PALM BEACH AND COTTESLOE DRIVE, ROBINA2) Activity to be combined with A10128

A10125 Riverstone crossing bridge refurbishment Quotation process (ii) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/171 awarded to Burchills Engineering Solutions for $102,000.00

A10133 Bridge renewal cassowary drive - repair the cracks of the bridge.

Quotation process (i) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/154 awarded to SMEC Australia Pty Ltd for $51,660.

A10192 Quarterly land valuation reports Single source: Confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


1. Council is satisfied that due to the confidential nature of the services that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to CBRE Residential Valuations Pty Ltd

CBRE Residential Valuations Pty Ltd

Contract awarded by PO3000294757 to CBRE Residential Valuations PTY LTD for $8,000.00

A10205 Sqid planning program Quotation process (i) 1 year Contract Completed Q3


A10218 Whole of city event fireworks Public Invitation to Offer (ITO) (i) 3 years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/19/029 awarded to Skylighter Fireworks PTY LTD for $60,000.00

A10237 Provision of a range of online databases for public library customer access. also supplies 360 marc

City Operational Plan

Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 Year Contract Completed Q3

Contract(s) be awarded under delegation

*Proquest LLC Contract awarded by PO 3000293108, 3000298146, 3000309074

to Proquest LLC for $40,000.00

A10243 Provides access to australian and international standards for council officers and library customers





*SAI Global Limited Contract awarded by PO3000283673 to SAI Global Pty for

$73,260.87

A10250 Subscription service that manages all of the daily newspaper and display magazine subscriptions - pr





*Prenax Pty Ltd Contract awarded by PO3000278738 to Prenax Pty Ltd for

$120,000

A10274 Pay tv services in tourist park villa accommodation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Foxtel Cable Television Ltd *

Foxtel Cable Television Ltd Various contracts awarded by POs to Foxtel Cable Television Ltd for $41, 804.00

A10288 Professional association for caravan parks Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist



*Caravan Industry Association of Queensland Limited

Contract awarded by PO3000292855 to Caravan Industry Association $14,650.00

A10297 Tourist parks investment planning Quotation process (i) 1 Year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/161 awarded to Integrated Site Design Pty Ltd for $121,240.00

A10306 Aerial application of mosquito larviciding and surveying Public Invitation to Offer (ITO) (iii) 3 Years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/19/010 awarded to McDermott Aviation for $1,588,890.

A10308 Event management - kirra seaside sounds Quotation process (i) 2 Years Contract Completed Q3

Contract(s) be awarded under delegation Various contracts awarded by Pos to Pollination Music for $120,000.00

A10314 Venue management contract for springbrook community hall

Quotation process (i) 3 years (+2 x 1 year) Contract Completed Q3

Contract(s) be awarded under delegation Contract awarded by PO 300031004 to Springbrook Mountial for $15,000.00

A10365 Runaway bay indoor sports canteen equipment upgrade City Operational Plan

Quotation process (i) 1 Year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/024 awarded to Akela Constructions for $121,714.05.

A10413 General electrical energex maintenance servicing and repairs

Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Energex Contract LG314/1210/19/002 awarded to Energex Ltd for $800,00.00. Future projects to occur Q4

775th Council Meeting 13 June 2019 Events, Tourism & Governance Committee Meeting 6 June 2019 ITEM 6 (Continued) CITY CONTRACTING PLAN 2018-19 QUARTERLY ACQUITTAL – JANUARY 2019 TO MARCH 2019

110 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10421 Managed services for residual current devices in libraries, community centres, venues

Quotation process (i) 3 years (+2 x 1 year) Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/007 awarded to Krave Electrical Pty Ltd for $19,452.75

A10424 Supply and delivery of paint and ancillary items Quotation process (i) 1 year (+2 x 1 year) Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/18/037 awarded to Dulux Group (Australia) Pty Ltd for $58,166

A10431 Repository for management and or beneficial reuse of material including saturated soils

Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year) Contract Completed Q3


*Contract LG314/411/18/033E awarded to Wholesale Sands and Recycling for $816,750.00Contract LG314/411/18/033D awarded to Stapylton Resources Recovery (QLD) Pty Ltd for $1,608,000.00Contract LG314/411/18/033C awarded to Phoenix Power Recyclers Pty Ltd for $305,910.00Contract LG314/411/18/033B awarded to NuGrow Ipswich Pty Ltd for $352,500.00Contract LG314/411/18/033A awarded to Lantrak Pty Ltd for $396,000.001) Contract type changed to (iii)2) Estimated contract value changed to $5,400,000.00

A10440 Robina city parklands - greenfield open space development


Public Invitation to Offer (ITO) (iv)S 1 year Contract Completed Q3

Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract LG314/621/19/025 awarded by PO 3000309572 to Place Design Group Pty Ltd for $875,677.

A10454 Main switchboard replacement arts centre bundall Public Invitation to Offer (ITO) (i) 20 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/012awarded to Pensar Utilities Pty Limited for $480,879.72

A10457 Wyberba amenities building Public Invitation to Offer (ITO) (i) 15 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/085 awarded to Akela Constructions Pty Ltd for $349,985.97

A10471 Kleinschmidt family sports park, riverstone crossing, maudsland

Quotation process (i) 12 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/095 awarded to Maintain Australia for $131,802.84

A10473 Miami aquatic centre redevelopment Public Invitation to Offer (ITO) (iv)S 2 years Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract LG314/621/18/153 awarded to Liquid Blu Pty. Ltd. for $601,868.00. Future projects will occur Q41) Sourcing method changed to Invitation to Offer, SignificantContract2) Estimated contract value changed to $14,611,5603) Expected time to market changed to Q4

A10474 Grandstand roof - ashmore community park Quotation(s) from existing arrangement(s) (i) 5 weeks 4 days Contract Completed Q3


A10480 Stormwater network rehabilitation program Public Invitation to Offer (ITO) (iv)S 3 years 6 months (+2 x 1 year)

Contract Completed Q3

Recommendation to enter into the arrangement be brought back to Council for consideration

*Contract LG314/690/18/094 awarded to Abergeldie Rehabilitation Pty Ltd for $5,498,543.17

A10486 Solid waste infrastructure planning and environmental consultancy works

Public Invitation to Offer (ITO) (i) 2 years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/126 awarded to Envirocom for $165,407.93

A10514 Corporate membership: the international water centre (iwc) - education and training, applied researc




*International WaterCentre Pty Ltd Contract LG314/621/19/083 awarded to International WaterCentre

Pty Ltd $68,562.00

A10517 Reservoir supply valve replacement 2018-19 Public Invitation to Offer (ITO) (i) 6 Months Contract Completed Q3

Contract(s) be awarded under delegation 1) Contract LG314/1211/19/115 out to market, to be awarded Q4.2) Contract LG314/411/19/055 awarded to Fluid Control Sales and Installations Pty Ltd for $197,609.003) Estimated contract value changed to $885,000.00

A10525 Proprietary ownership of telstra infrastructure - works to be undertaken by telstra or approved cont


(i) 1 Year Q3 Contract(s) be awarded under delegation Telstra Corporation Limited Contract LG314/1210/19/003 awarded to Telstra Corporation Limited for $450,000.00. Future projects to occur Q4

A10561 Sewer corrosion & odour modelling helensvale catchment Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process


1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Uniquest

1) Sourcing method revised to Single: Specialised nature of the services that are sought, makesit disadvantageous or impractical to undertake a competitive process2) Estimated contract value revised to $100,000

*Uniquest Pty Ltd Contract LG314/621/19/103 awarded to UniQuest Pty Lts for

$104,500.00

A10567 Condition monitoring of rotating equipment at sewage treatment plants and pump stations

Quotation process (i) 1 year (+2 x 1 year) Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/052 awarded to ALS Industrial Pty Ltd for $76,208.69

A10568 Maintenance of cranes hoists and ancillary lifting equipment


Contract(s) be awarded under delegation Contract LG314/690/19/047 awarded to ACE Materials Handling Pty Ltd for $59,267.00

A10570 Standby generator maintenance services Quotation process (i) 1 year (+2 x 1 year) Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/046 awarded to Genergy Australia for $121,172.00

A10574 Provision of ongoing support, maintenance and licensing of the ups system

Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders



*Emerson Network Power Global Services

Contract LG314/1185/19/036 awarded to Vertiv Australia Pty Ltd for $42,000.00

A10621 Digital city – panel for design and/or construct / for telecoms infrastructure

Public Invitation to Offer (ITO) (iv)S 3 years (+2 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract LG314/765/19/001A awarded to Fibre Network Engineering Pty Ltd for $10,000,000.00Contract LG314/765/19/001B awarded to Universal Communications Group Ltd for $10,000,000.00Contract LG314/765/19/001C awarded to Visionstream Australia Pty Limited for $10,000,000.00Contract LG314/1211/19/092 awarded to Fibre Network Engineering for $958,375.001) Estimated contract value changed to $31,834,000.00Future projects to occur Q4

A10626 Deliver ccr overview training Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ArcBlue Pty Ltd

*The Trustee for Arcblue Consulting Trust

Various contracts awarded by Pos to ArcBlue Consulting Pty Ltd for $89,600.00

A10627 Online training and education tool for council personnel Sole source: Goods/services matches the existing system/equipment/proprietary item/brand



*Mind Tools Ltd Contract awarded by PO3000297114 TO Mindtools Ltd for

$9,750.00

A10635 Provide local government training in process, policy and legislation




*Local Government Association of Queensland

Contract awarded by PO3000292237 to Local Government Association of QLD for $355,787


111 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10636 Provision of lexis nexis imprints and online resources for council officers through the corporate li




*Lexis Nexis Contract awarded by PO3000300608 to Lexis Nexis for $5,992

A10651 Provision to meet the terms of council's workers compensation self-insurance licence




*AM Actuaries Pty Ltd Contract awarded by PO 3000292135 to AM Actuaries Pty Ltd FO

$18,825.00

A10655 Certificate iv in leadership and management Quotation process (i) 1 Year Contract Completed Q3

Contract(s) be awarded under delegation Contract awarded by PO3000262619 to Rhodes Business School for $56,495.00

A10656 Supply of electricity for premises leased by council Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders



*Locality Planning Energy Pty Ltd Contract awarded by PO3100003581 to Origin Energy Electricity

LTD for $80,000.00

A10662 Citizen connect mobile application licensing and support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders



*MapData Services Pty Ltd Contract awarded by PO3000306086 to Map Data Services Pty Ltd

for $43,470.00

A10665 Osisoft software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders



*OSISoft Australia Pty ltd Contract awarded by PO 3000306086 to OSISoft Australia Pty Ltd

for $65,500.00

A10669 Unify solutions - chris 21 identity connector service Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders



*Unify Solutions Pty Ltd Contract awarded by PO3000314297 to Unify Solutions Pty Ltd for

$25,800.00

A10678 Disaster management software solution Quotation process (i) 1 Year Contract Completed Q3

Contract(s) be awarded under delegation Contract awarded by PO3000308511 to QIT Plus Pty Ltd for $139,134

A10689 Ispot licensing, support and maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders



*Open Text Pty Ltd Contract LG314/1185/17/019 awarded to Open Text Pty Ltd for

$214,000.00

A10696 Orgplus desktop licences, support and maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders



*Navigo Pty Ltd Contract awarde by PO3000309683 to Navigo Pty Ltd for

$15,000.00

A10698 Guardian control upgrade to guardian ims Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 3 Years Contract Completed Q3


*QIT Plus Pty Ltd Contract awarded by PO 300314554 to QIT Plus Pty Ltd for

$296,000

A10704 Figtree system for various modules City Operational Plan




*NTT Data Figtree Systems Pty Ltd

Contract LG314/1185/14/063 awarded to NTT Data Fig Tree Systems Pty Ltd for $117,636

A10707 Provision of ongoing support, maintenance and licensing of the microwave equipment

Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iii) 1 Year Contract Completed Q3


*ATI Australia Pty Limited Contract LG314/1185/18/053 awarded to ATI Australia Pty Ltd for

$213,653.12

A10725 Vmware upgrade Public Invitation to Offer (ITO) (i) 1 Year Contract Completed Q3

Contract(s) be awarded under delegation Contract awarded by PO3000297212 To Fujitsu Australia Limited for $112,513.21

A10736 LG314/411/17/005AY - Q39/18-19 SUPPLY & DELIVERY OF ONE (1) 2 TONNE UPRATED CAB CHASSIS WITH NEW TIPPER BODY

Utilise a government/LGAQ arrangement (i) Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/17/005AY awarded to James Frizelle's Automotive Group for $75,885.20

A10736 LG314/411/17/005AZ - Q9/18-19 SUPPLY & DELIVERY OF TWO (2) BROOM TYPE SUCTION SWEEPERS


Contract(s) be awarded under delegation Contract LG314/411/17/005AZ awarded to Rosmech Sales & Service Pty Ltd for $636,534.00

A10736 LG314/411/17/007CH - Q41/18-19 SUPPLY & DELIVERY OF ONE (1) BOBCAT T590 COMPACT TRACK LOADER


Contract(s) be awarded under delegation Contract LG314/411/17/007CH awarded to CLARK EQUIPMENT SALES PTY LTD for $87,340.00

A10738 LG314/411/17/007BZ - Q51/18-19 (PART A) SUPPLY & DELIVERY OF TWO (2) UTILITY BUGGIES


Contract(s) be awarded under delegation Contract LG314/411/17/007BZ awarded to Mower World Commercial Pty Ltd for $37,200.00

A10738 LG314/411/17/006G - Q36/18-19 (PARTS A-B) SUPPLY AND DELIVERY OF TWO (2) x FIVE FINGER HYDRAULIC ROCK GRABS


Contract(s) be awarded under delegation Contract LG314/411/17/006G awarded to SALMON BUCKETS AND ATTACHMENTS PTY LIMITED for $44,700.00

A10738 LG314/411/17/007CD - Q40/18-19 (PART B) SUPPLY & DELIVERY OF ONE CATERPILLAR 239d AIR CAB COMPACT TRACK LOADER


Contract(s) be awarded under delegation Contract LG314/411/17/007CD awarded to Hastings Deering (Australia) Limited for $102,100.00

A10738 LG314/411/17/007CE - Q40/18-19 (PART A) SUPPLY & DELIVERY OF ONE (1) BOBCAT T590 COMPACT TRACK LOADER


Contract(s) be awarded under delegation Contract LG314/411/17/007CE awarded to CLARK EQUIPMENT SALES PTY LTD for $84,950.00

A10738 LG314/411/17/007CJ - Q6/18-19 SUPPLY AND DELIVERY OF TWO (2) ULV FOGGING MACHINES


Contract(s) be awarded under delegation Contract LG314/411/17/007CJ awarded to Garrards Pty Ltd for $37,400.00

A10738 LG314/411/17/007CK - Q61/18-19 SUPPLY & DELIVERY OF TWO (2) ULV FOGGING MACHINES


Contract(s) be awarded under delegation Contract LG314/411/17/007CK awarded to Garrards Pty Ltd for $37,400.00

A10738 LG314/411/17/007CL - Q63/18-19 SUPPLY AND DELIVERY OF ONE JCB 3CX COMPACT BACKHOE


Contract(s) be awarded under delegation Contract LG314/411/17/007CL awarded to JCB Construction Equipment for $202,100.00

A10760 Provide security monitoring for council personnel and representatives

Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders


1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lone Worker Australia Pty Ltd

*Lone Worker Australia Pty Ltd ATF LWA Unit Trust

Various contracts awarded by POs to Lone Worker Australia Pty Ltd for $22,500.00

A10773 Provision of resources and training for council officers - annual subscription with the institute of




*Institute of Public Works Engineering Australasia Ltd

Various contracts awarded by POs to Institute of Public Works Australia Queensland Division Pty Ltd for $9,438.00

A10776 Training provider for australian asphalt manufacturing industry




*Australian Asphalt Pavement Association Ltd

Various contracts awarded by POs to Australian Asphalt Pavement Association Ltd for $14,700.00

A10787 Waterside air conditioning replacement Public Invitation to Offer (ITO) (ii) 1 Year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/18/074 awarded to System Air Pty Ltd for $2,203,480.00

A10809 Provision of toad software licences, maintenance and support





*Quest Software International Ltd Contract awarded by PO3000314474 to Quest software

International Limited for $20,963.00

A10857 Supply and delivery of mobile garbage bins Utilise a government/LGAQ arrangement (iv) 3 years (+2 x 1 year) Contract Completed Q3


*Contract LG314/1210/19/011 awarded to Sulo MGB Australia Pty Ltd for $5,924,183.81

A10898 Provides access to libraries australia resource sharing database

Single source: Only one supplier is reasonably available (i) 1 year Contract Completed Q3

1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to National Library of Australia *

National Library Of Australia Contract awarded by PO 3000292070 to National Library of Australia Pty Ltd for $15,000.00


112 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10903 Hydrographic consultancy Utilise a government/LGAQ arrangement (i) 1 Month Contract Completed Q3

Contract(s) be awarded under delegation ALS Hydrographic Contract LG314/621/19/88 awarded to ALS Hydrographic Pty Ltd for $14,720.00

A10928 Continuation of environmental monitoring and consulting services for barratta street landfill

Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(ii) 1 year (+1 x 1 year) Contract Completed Q3

1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to SEQ Pty Ltd

Lambert & Rehbein (SEQ Pty Ltd) Contract LG314/621/19/170 awarded to REHBEIN AIRPORT CONSULTING Pty Ltd for $69,308.50

A10931 Design and construction of storage shed at rudd park Quotation process (i) 8 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/028 awarded to Maintain Australia Pty Ltd for $110,932

A10946 Mock court workplace health and safety consultancy Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year (+2 x 1 year) Contract Completed Q3


*Mock Court International Pty Ltd Contract LG314/621/19/061 awarded to Mock Court International

Pty Ltd for $100,000

A10949 Museum resource centre network Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 3 years Contract Completed Q3


*Queensland Museum Contract LG314/621/19/081 awarded to QLD Museum for

$115,000

A10954 Height safety and lifting equipment testing Quotation process (ii) 1 year (+2 x 1 year) Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/056 awarded to Stenhouse Lifting Equipment Pty Ltd for $22,778.20

A10971 Enforcement application for parking sensors Quotation process (i) 1 year (+2 x 1 year) Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1185/19/002 awarded to Duncan Solutions for $155,600

A10974 Reservoir refurbishments 2018-19 Public Invitation to Offer (ITO) (ii) 5 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/078 awarded to OM Civil Pty Ltd for $571,514.27

A10975 Forward planning concept design stage - burleigh stormwater drainage

Quotation process (i) 6 months 2 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract awarded by PO 3000313350 to SMEC Australia Pty Ltd for $228,494.75

A10985 Supply of books and audiovisual resources Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist



*Bolinda Publishing Pty Ltd Contract awarded by PO 3000292087 to Bolinda Publishing Pty Ltd

for $300,000.00

A10989 Access to databases, e-magazines and e-audio content - rbdigital; also supplies large print books an

Utilise a government/LGAQ arrangement (i) 1 year Contract Completed Q3


*Wavesound Pty Ltd Contract awarded by PO 3000292088 to Wave Solutions Pty LtD

FOR $350,000

A10993 Construction of sewer penstock chamber in river terrace surfers paradise

Public Invitation to Offer (ITO) (i) 6 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/058 awarded to JFM Civil Contracting Pty Ltd for $310,000

A11008 LG314/411/17/004EJ - 58/18-19 (PARTS A - F)SUPPLY & DELIVERY OF SIX (6) 4WD EXTRA/SPACE CAB CHASSIS WITH LIFE GUARD CANOPY


Contract(s) be awarded under delegation Contract LG314/411/17/004EJ awarded to Von Bibra Ferry Road Auto Village for $224,806.68

A11008 LG314/411/17/004EK - 49/18-19 SUPPLY & DELIVERY OF SIX (6) MERCEDES BENZ 516 SPRINTER MWB VANS


Contract(s) be awarded under delegation Contract LG314/411/17/004EK awarded to Mercedes Benz Gold Coast for $398,589.84

A11008 LG314/411/17/004EL - 56/18-19 (PARTS A -H)SUPPLY & DELIVERY OF EIGHT (8) TOYOTA COROLLA HYBRID HATCHBACKS


Contract(s) be awarded under delegation Contract LG314/411/17/004EL awarded to Grand Motors Pty. Ltd. for $170,181.84

A11008 LG314/411/17/004EM - 60/18-19 SUPPLY & DELIVERY OF ONE (1) 4WD SINGLE CAB CHASSIS UTE WITH ALUMINIUM TRAY & DROP SIDES


Contract(s) be awarded under delegation Contract LG314/411/17/004EM awarded to Von Bibra Motors GC Pty Ltd for $33,150.15

A11008 LG314/411/17/007CI - Q51/18-19 (PARTS B & C) SUPPLY & DELIVERY OF TWO (2) CAM-AM HD8 PRO UTILITY BUGGIES


Contract(s) be awarded under delegation Contract LG314/411/17/007CI awarded to JSW Powersports for $45,404.00

A11008 LG314/411/17/004EN - 57/18-19 (PARTS A B L P) SUPPLY & DELIVERY OF FOUR (4) FORD RANGER SUPER CAB VEHICLES


Contract(s) be awarded under delegation Contract LG314/411/17/004EN awarded to Sunshine Automotive for $126,370.00

A11008 LG314/411/17/004EO - 57/18-19 (PARTS C D E F G H I J K M O) SUPPLY & DELIVERY OF ELEVEN (11)2WD/4WD DUAL CAB STYLE UTILITIES


Contract(s) be awarded under delegation Contract LG314/411/17/004EO awarded to Von Bibra Motors GC Pty Ltd for $363,775.22

A11008 LG314/411/17/004EP - 57/18-19 (PART N) SUPPLY & DELIVERY OF ONE (1) MITSUBISHI TRITON EXTRA CAB STYLE SIDE 4 X 4 UTILITY


Contract(s) be awarded under delegation Contract LG314/411/17/004EP awarded to Von Bibra Ferry Road Auto Village for $29,725.32

A11008 LG314/411/17/004EQ - 59/18-19 (PARTS A&F) SUPPLY AND DELIVERY OF ONE (1) MITSUBISHI OUTLANDER AND ONE (1) MITSUBUSHI TRITON


Contract(s) be awarded under delegation Contract LG314/411/17/004EQ awarded to Von Bibra Ferry Road Auto Village for $49,944.90

A11008 LG314/411/17/004ER - 59/18-19 (PARTS C & G) SUPPLY & DELIVERY OF ONE (1) TOYOTA COROLLA HYBRID AND ONE (1) TOYOTA RAV


Contract(s) be awarded under delegation Contract LG314/411/17/004ER awarded to Grand Motors Pty. Ltd. for $48,272.73

A11019 Construction of reedy creek landfill cell 3 and cell 3 Public Invitation to Offer (ITO) (iii) 2 years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/045 awarded to Hazell Bros (Qld) Pty Ltd for $4,781,723.00

A11081 Hostile vehicle mitigation bollards Public Invitation to Offer (ITO) (i) 3 months Contract Completed Q3

Contract(s) be awarded under delegation Please note Closed Invitation to Offer (ITO)

Contract LG314/411/18/063 awarded to Ezi Security Systems for $608,400

A11086 Installation of conduits in the ox20 catchment Quotation(s) from existing arrangement(s) (i) 3 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/089 awarded to Christopher Contracting Pty Ltd for $337,003.00

A11175 Asbestos removal for city cleaning services, private property and public land space

Quotation process (i) 3 years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/18/049 awarded to CDR Industries Pty Ltd for $30,600

A11189 Principal’s engineer sewage treatment upg primarily associated with coombabah stg 6 and pimpama stg

Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (+1 year) Contract Completed Q3


Contract LG314/621/18/150 awarded to Stantec & WSP Gold Coast JV Pty Ltd for 4,780,592.00

A11200 Feasibility study of the disaster and emergency management centre at middleton street, ashmore


Contract(s) be awarded under delegation Contract awarded by PO 3000315743 to Arcadis Australia Pacific Pty Ltd for $73,620.00

A11201 Assessment of bushfire effects on fauna communities Quotation process (i) 6 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/099 awarded to DDWFAUNA for $55,950

A11206 Repairs, maintenance and upgrades of transfer bins Quotation process (i) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/19/046 awarded to Everlast Tarping Systems Pty Ltd for $477,800

A11208 Supply and installation of pedestrian footbridge at wyanga valley park, bonogin

Quotation(s) from existing arrangement(s) (i) 30 days Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/18/128 awarded to Maintain Australia Pty Ltd for $51.949.5

A11209 Interior design and documentation for robina library and community centre


Contract(s) be awarded under delegation Contract LG314/621/19/125 awarded to Group GSA Pty Ltd for $71,750


113 Adopted Report


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Option(s)



Council



Policy


A11210 Broadwater parklands outdoor gym construction Quotation process (i) 12 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/084 awarded to Kenguru Professional Australia Pty Ltd for $89,399

A11213 Detailed design for rock fall /slope remediation at don macsween and mick schamburg park, miami


Contract(s) be awarded under delegation Contract LG314/621/19/118 awarded to Butler Partners Pty Ltd for $160,325

A11214 Frascott park new playground proposal Public Invitation to Offer (ITO) (i) 3 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/18/129 awarded to Proludic Pty Ltd for $294,990.46

A11216 Supply and delivery of stingray radio frequency identification (rfid) tags


Contract(s) be awarded under delegation Contract LG314/411/19/057 awarded to Adilam Technologies for $109,500.00

A11217 Demolition of caravan site 61 at kirra beach tourist park Quotation(s) from existing arrangement(s) (i) 2 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/063 awarded to CDR Industries Pty Ltd for $10,500

A11218 Wild city community engagement Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


Contract(s) be awarded under delegation Meredith Elton Contract awarded by PO3000313185 to Meridith Elton for $15,000.00

A11227 Detailed design and documentation of eleven minor cross road culverts at various locations


Contract(s) be awarded under delegation Contract LG314/621/19/153 awarded to Byrne SEQ Pty Limited for $126,140.00

A11228 Replace decking on footbridges in harrier and dunlin drive at burleigh waters


NEW ITEM Contract LG314/690/18/132 awarded to Akela Constructions for $146,806.23

A11229 Planning report for the replacement of body's timber bridge, currumbin valley


Contract(s) be awarded under delegation Contract LG314/621/19/155 awarded to Burchills Engineering Solutions for $189,765

A11230 Supply and install shade structure at labrador women's centre

Quotation(s) from existing arrangement(s) (i) 3 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/072 awarded to Maintain Australia Pty Ltd for $14,870

A11231 Supply and installation of outdoor gym equipment and associated works at rudd park


Contract(s) be awarded under delegation Contract LG314/1211/18/130 awarded to Kenguru Professional Pty Ltd for $144,865

A11232 Land avian pest management program at landfill sites Quotation process (ii) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/163 awarded to Ecosure PTY LTD for $58,300.00

A11234 Install pole with floodlights at ron short park southport Quotation(s) from existing arrangement(s) (i) 10 days Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/073 awarded to Allrange Electrical Services Pty Ltd for $10,871

A11237 Supply and delivery of seawall rock, higman street Quotation process (i) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/19/028 awarded to Hanson Construction Materials Pty Ltd for $168,643.40

A11240 Supply and install fencing at gold coast sports precinct carrara


Contract(s) be awarded under delegation Contract LG314/690/18/125 awarded to Fencepac Commercial Pty Ltd for $126,640

A11256 Mudgeeraba street party event management Quotation process (i) 1 year Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/19/062 awarded to The Event Agencey Group for $18,181.82

A11257 Update of the design of stormwater drainage improvements sonia street mermaid waters

GC City Transport Strategy 2031, City Operational Plan

Single source: It is in the public interest to single source (i) 4 weeks Contract Completed Q3

1. Council is satisfied that it is in the public interest to single source to Complete Urban2. Contract(s) be awarded under delegation

Complete Urban Pty Ltd Contract LG314/621/19/17 awarded to Complete Urban Solutions Pty Ltd for $6,000.00

A11261 Financial modelling (digital city) Sole source: Goods/services matches the existing system/equipment/proprietary item/brand



*Solute Pty Ltd Contract LG314/1185/19/046 awarded to Solute Pty Ltd for

$32,000

A11266 LG314/1211/19/081 - REMOVAL AND REPLACEMENT OF THE PROTECTIVE COATING ON A DN800 RECYCLED WATER MAIN ROAD BRIDGE CROSSING AT MERMAID WATERS

Quotation(s) from existing arrangement(s) (i) Contract Completed Q3

NTS Group Pty Ltd Contract LG314/1211/19/081 awarded to NTS Group Pty Ltd for $26,420.00

A11267 LG314/1211/19/090 - RENEW AND/OR INSTALL DEMAND MANAGEMENT ACCESS CHAMBERS AT VARIOUS LOCATIONS


Contract(s) be awarded under delegation Contract LG314/1211/19/090 awarded to Tapping Solutions Australia Pty Ltd for $165,000.00

A11267 LG314/1211/19/088 - INSTALLATION OF PRESSURE REDUCTION VALVE, AEGEAN WAY CURRUMBIN WATERS


Contract(s) be awarded under delegation Contract LG314/1211/19/088 awarded to NTS Group Pty Ltd for $40,370.00

A11267 LG314/690/14/009 - LG314/1211/19/098 - PIPEWORK REPLACEMENT WET WELL PEDESTAL TO VALVE CHAMBER AT BE45 PUMP STATION


Contract(s) be awarded under delegation Contract LG314/690/14/009 awarded to NTS Group Pty Ltd for $45,000.00

A11267 LG314/1211/19/109 - WIRE MESH FENCING RENEWALS AT COOMBABAH TRADE WASTE FACILITY


Contract(s) be awarded under delegation Contract LG314/1211/19/109 awarded to Wastewater Network Solutions for $32,000.00

A11267 LG314/1211/19/114 - BUILDING REFURBISHMENT, HANDRAIL, GRATING AND GENERAL RENEWAL WORKS AT ELANORA SEWAGE TREATMENT PLANT



A11267 LG314/765/14/002A - FENCE AND GENERAL WORKS AT MU2 WATER RESERVOIR AND PT1 WATER PUMP STATION


Contract(s) be awarded under delegation Contract LG314/765/14/002A awarded to Skeen Constructions Pty Ltd for $20,000.00

A11267 LG314/765/14/002F - GENERAL CIVIL WORKS AT B19, D14, D6 AND A78 SEWER PUMP STATIONS


Contract(s) be awarded under delegation Contract LG314/765/14/002F awarded to Tapping Solutions Australia Pty Ltd for $15,000.00

A11267 LG314/765/14/002F - CONCRETE STABILIZATION WORKS AT GUINESS CREEK ROAD DEMAND MANAGEMENT AREA


Contract(s) be awarded under delegation Contract LG314/765/14/002F awarded to Tapping Solutions Australia Pty Ltd for $5,000.00

A11267 LG314/765/14/002D - SELF-CLOSING GATES AND FABRICATION WORKS AT B32, OX38 & OX39 SEWERAGE PUMP STATIONS


Contract(s) be awarded under delegation Contract LG314/765/14/002D awarded to W. Cooke Engineering Pty. Ltd. for $17,000.00

A11267 LG314/765/14/002E - ASPHALT PATCHING AND POTHOLE RENEWAL WORKS AT ELANORA SEWAGE TREATMENT PLANT


Contract(s) be awarded under delegation Contract LG314/765/14/002E awarded to Wastewater Network Solutions for $7,000.00

A11267 LG314/765/14/002A - ALUMINIUM DOOR RENEWALS AT C30 SEWERAGE PUMP STATION


Contract(s) be awarded under delegation Contract LG314/765/14/002A awarded to Skeen Constructions Pty Ltd for $14,000.00

A2 - Contracts identified on the City Contracting Plan which went to market in the quarter (Q3) and will be completed in Q4A10031 Transport and city planning consultants Public Invitation to Offer (ITO) (iii) 2 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/621/19/092 out to market to be awarded Q4


114 Adopted Report


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Council



Policy


A10065 Condition assessment, testing and design of road resurfacing

Public Invitation to Offer (ITO) (iii) 2 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/026 out to market, to be awarded Q4.1) Estimated contract value changed to $1,041,264.002) Expected time to award changed to Q4

A10081 Provision of line marking services City Operational Plan

Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Contract LG314/690/19/066 out to market, to be awarded Q4.1) Estimated contract value changed to $5,330,953.702) Contract duration changed to 2 years + 1 x 1 year option

A10082 Provision of maintenance services for traffic signals City Operational Plan


Contract LG314/690/19/058 out to market, to be awarded Q4.1) Estimated contract value changed to $3,997,300.002) Contract duration changed to 2 years (+ 3x1 years)

A10093 Separated cycleway concept design GC City Transport Strategy 2031

Quotation process (i) 9 months Q3 Contract(s) be awarded under delegation Contract LG314/621/19/192 out to market, to be awarded Q4.1) Estimated contract value changed to $90,0002) Contract duration changed to 5 months

A10095 Freight network plan GC City Transport Strategy 2031

Quotation process (i) 9 months Q3 Contract(s) be awarded under delegation Contract LG314/621/19/183 out to market, to be awarded Q4

A10127 Boardwalk renewal kirra point Ocean Beaches Strategy 2013-23

Public Invitation to Offer (ITO) (iii) 26 Weeks Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/039 out to market, to be awarded Q4.

A10132 Replace bridge barriers gold coast highway surfers paradise

Public Invitation to Offer (ITO) (ii) 26 Weeks Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/040 out to market, to be awarded Q4.1) Estimated contract value changed to $476,6902) Contract duration changed to 16 weeks3) Expected time to market changed to Q4

A10150 Supply and delivery of cationic rapid setting bitumen emulsion

Quotation process (i) 2 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/690/18/099 out to market, to be awarded Q4.1) Estimated contract value changed to $100,000.00

A10162 Eszs refurbishment project 2g to 4g Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Contract LG314/411/19/067 out to market to be awarded in Q4

A10164 Flooded road signage clagiraba rd Public Invitation to Offer (ITO) (iii) 2 years Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/061 out to market, to be awarded Q4.1) C t t d ti h d t 6 thA10261 Servicing, repairs, maintenance, replacement and supply

Sole source: Goods/services matches the existing

(i) 2 Years Q4 Contract(s) be awarded under delegation Dominica Sound Pty Ltd Contract LG314/690/19/008 out to market, to be awarded Q4.

A10316 Management of youth services for various community centres

Public Invitation to Offer (ITO) (iv)S 3 years (+2 x 1 year) Q4 Contract(s) be awarded under delegation

*Contract LG314/411/19/037 out to market, to be awarded Q4

A10329 Urban heritage and character study - consultancy study Culture Strategy 2023

Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Contract LG314/621/19/082 out to market, to be awarded in Q4

A10354 Planning consultancy for gold coast central park City Operational Plan

Public Invitation to Offer (ITO) (iii) 1 Year Q3 Contract(s) be awarded under delegation Contract LG314/621/19/042 out to market, to be awarded Q4.

A10372 Markeri street retaining wall - removal of asbestos and landscape reinstatement and tree planting

Public Invitation to Offer (ITO) (ii) 1 Year Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/110 out to market, to be awarded Q4.1) Sourcing method changed to Quotation Process2) Estimated contract value changed to $199,8413) Duration of contract changed to 10 weeks.

A10411 Supply of barge services with equipment, labour, aggregate/rock, sand, soil and turf

Public Invitation to Offer (ITO) (iv)S 3 years (+3 x 1 year) Q4 Recommendation to enter into the arrangement be brought back to Council for consideration

*Contract LG314/690/19/060 out to market, to be awarded Q4.

A10432 Ground maintenance services Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (+2 x 1 year) Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract LG314/690/19/043 out to market, to be awarded Q4.

A10439 Inspection, treatment, reporting and maintenance of poles Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation


A10459 Design, drafting and engineering consultancy package for various infrastructure delivery projects



A10465 Waterside courtyard upgrade Public Invitation to Offer (ITO) (ii) 6 Months Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/050 out to market, to be awarded Q4

A10494 Supply and maintenance of static waste compactors Public Invitation to Offer (ITO) (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/690/19/006 out to market, to be awarded Q4.

A10505 Signage manufacturer to construct recycled street concept for molendinar, reedy creek and merrimac

Solid Waste Strategy 2024

Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/103 out to market, to be awarded Q4.

A10550 Removal of regulated waste from sewage treatment plants Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Contract LG314/411/19/041 out to market, to be awarded Q4.1) Contract type changed to (iii)

A10552 Service and maintenance for industrial gas fired equipment Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/690/19/081 out to market, to be awarded Q4.1) Estimated contract value changed to $100,000.00

A10569 Maintenance of air compressors, air blowers and air dryers Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/690/19/048 out to market, to be awarded Q4.

A10571 Removal and beneficial reuse of biosolids Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/411/19/040 out to market, to be awarded Q4.1) Estimated contract value changed to $9,000,000.002) Contract duration changed to 2 years (+ 3 by 1 year )

A10575 Maintenance and calibration of gas monitors Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/690/19/049 out to market, to be awarded Q4.

A10593 Upgrade potable water filling station Public Invitation to Offer (ITO) (iii) 9 Months Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/097 out to market, to be awarded Q4.

A10595 Stapylton sewerage catchment augment Public Invitation to Offer (ITO) (iv)S 18 months Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract LG314/621/19/032 out to market, to be awarded Q4.1) Contract type changed to (ii)2) Estimated contract value changed to $2,000,000

A10604 Supply and delivery of chemicals Public Invitation to Offer (ITO) (iv)S 3 years (+3 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *


A10647 Provision of banking and financial services Utilise a government/LGAQ arrangement (iv)S 3 years (+2 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Commonwealth Bank of Australia Contract LG314/1210/19/008 out to market, to be awarded in Q4

A10659 Offsite storage of archived records Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation


A10719 Edrms replacement/upgrade City Operational Plan

Single source: Only one supplier is reasonably available (iii) 3 Years Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Objective Corporation Limited *

Objective Corporation Limited Contract LG314/1185/19/022 out to market, to be awarded in Q41) Title change to Provision of an Electronic Document and Records Management System (eDRMS)2) Contract type changed to (iv)S3) Estimated contract value changed to $37,500,0004) Contract duration changed to 12 years +(5 X 1 year)5) Recommendation to enter into the Significant Contract be brought back to Council for consideration

A10720 Managed service/cloud migration Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Contract LG314/1185/19/041 out to market, to be awarded in Q4

A10740 Register of prequalified suppliers for the intermittent hire of trucks and plant

Public Invitation to Offer (ITO) (iv)S 1 Year (+2 x 1 Year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *


A10762 Maintenance of fire protection systems and equipment Public Invitation to Offer (ITO) (iii) 2 Years (+2 x 1 Year)

Q3 Contract(s) be awarded under delegation Contract LG314/690/18/037 out to market, to be awarded Q4.1) Estimated contract value changed to $1,800,000.00

A10763 Security services including canine Public Invitation to Offer (ITO) (iv)S 3 years (+2 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract LG314/411/19/013 out to market, to be awarded Q4.1) Contract type changed to (iii)3) Estimated contract value changed to $6,214,750.004) Contract duration changed to 2 years (+ 3 by 1 )

A10794 Refurbishment of karp court, bundall Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/094 out to market, to be awarded Q4.


115 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10864 Stage 2 augmentation of the recycled water main from pimpama to coombabah

Public Invitation to Offer (ITO) (iv)S 9 months Q4 Recommendation to enter into the arrangement be brought back to Council for consideration

*Contract LG314/1211/18/071 out to market, to be awarded Q4.1) Contract type changed to (iii)2) Estimated contract value changed to $4,895,000

A10929 Parking epermit software Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/1185/19/061 out to market, to be awarded Q4

A10964 Project curator for the water and waste urban art project 2018-2019, "water walls"

Quotation process (ii) 14 weeks Q3 Contract(s) be awarded under delegation Contract LG314/1211/19/091 out to market, to be awarded Q4.

A10999 Parking meter maintenance and support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation

*Global Integrated Solutions Limited

Contract LG314/1185/19/021 out to market, to be awarded Q4

A11000 Biggera creek dam safety review and upgrade investigations

Public Invitation to Offer (ITO) (i) 10 months Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration


A11002 Coastal imaging and reporting for the monitoring of littoral areas

Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/621/19/127 out to market, to be awarded Q4.

A11011 Servicenow licencing, support and maintenance Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(iii) 3 years Q3 Contract(s) be awarded under delegation

*ServiceNow Australia Pty Ltd Contract LG314/1185/19/060out oe market, to be awarded Q4

A11017 Design and construction of the gold coast dive attraction stage 1

Expression of Interest (EOI) and Invitation to Offer (ITO) (iv) 2 years Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration


A11020 Design and construction of bridge and road works at teemangum street currumbin

Public Invitation to Offer (ITO) (iii) 9 months Q4 Contract(s) be awarded under delegation Contract LG314/621/19/207 out to market, to be awarded Q4. Future projects to occur Q41) Estimated contract value changed to $5,550,000.00

A11026 Construction of isle of capri bridge Invitation to Offer (ITO) for Significant Contract (iv)S 2 years 6 months Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration


A11178 Strategic partnership for professional services Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (+1 x 5 years)

Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *


A11180 Detailed design of the broadwater parklands play attraction Expression of Interest (EOI) and Invitation to Offer (ITO) (i) 3 months 3 weeks 5 days

Q3 Contract(s) be awarded under delegation Contract LG314/621/18/186 out to market, to be awarded Q4 1) Estimated contract value changed to $823,000

A11199 Regulated waste pumping services for various locations City Operational Plan

Public Invitation to Offer (ITO) (iii) 4 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Contract LG314/690/19/054 out to market, to be awarded Q4.1) Sourcing method changed to Preferred Supplier Arrangement

A11215 Replacement of the air-conditioning unit and exhaust fan rangehood at tipplers cafe, south stradbrok

Quotation(s) from existing arrangement(s) (i) 8 weeks Q3 Contract(s) be awarded under delegation Contract LG314/690/19/062 out to market, to be awarded Q4.

A11226 Provision of bulk petroleum Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation Contract LG314/411/18/062 out to market, to be awarded Q4.

A11233 Supply and installation of weigh-in-motion system at stanmore road & ferny avenue



B - Contracts identified on the City Contracting Plan to be completed in the quarter (Q3) which were moved to Q4A10005 Provision of licensing fees for e-water music software Sole source: Ongoing licencing, support and maintenance to

existing systems making it disadvantageous or impractical to invite quotes/tenders


*eWater Ltd Move to Q4

A10007 Development of oral history collection of the city Culture Strategy 2023

Single source: It is in the public interest to single source (i) 1 year Q3 1. Council is satisfied that it is in the public interest to single source to Leslie Jenkins2. Contract(s) be awarded under delegation

Lesley Jenkins Move to Q4

A10009 Technical support local government infrastructure plan - pie solutions pty ltd


(i) 1 Year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pie Solutions Pty Ltd

*Pie Solutions Pty Ltd Move to Q4

A10010 Licensing and maintenance of software by technology one limited



*Technology One Ltd Move to Q4

A10011 Strategic city project Single source: It is in the public interest to single source (i) 1 year Q3 1. Council is satisfied that it is in the public interest to single source to Hassell Ltd2. Contract(s) be awarded under delegation *

Hassell Move to Q4

A10013 City plan policy development and drafting guideline Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Move to Q4

A10016 Peer review - city plan major update 5 Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation Move to Q4

A10018 Heritage architect consultancy Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4A10022 Conversion into network infrastructure demand model (idm) Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10029 Lgip costing tool Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10032 Tidal measurement at the mouth of tallebudgera creek Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10042 Provision of support, maintenance, licensing and services for the 12d stormwater modelling software



*12d Solutions Pty ltd Move to Q4

A10044 Software upgrade, annual licence fee and support cost for pd online

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation move to Q4

A10048 In-house id construction to install security infrastructure Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Move to Q4A10050 Provision of service and maintenance to designa sabar

hardware and software at the bruce bishop carSole source: Goods/services matches the existing system/equipment/proprietary item/brand

(ii) 5 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement be brought back to Council for consideration

* *Designa Australia Pty Ltd Move to Q4

A10051 Provision of esri professional interfaced solutions Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*ESRI Australia Pty Ltd Move to Q4

A10055 Supply gas to various city locations for oxygen cylinders Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to BOC Limited

BOC Ltd Move to Q4

A10061 Condition assessment of fmd assets including minor culverts, surface drains, fittings, pits and

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Move to Q4

A10063 Relocation alternation of telstra infrastructure for footpath works


(i) 3 Years Q3 Relocation Alternation of Telstra Infrastructure for Footpath Works Telstra Corporation Limited Move to Q4

A10068 Supply ex-bin asphalt and bituminous emulsions Public Invitation to Offer (ITO) (iii) 2 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10071 Licensing and maintenance of software by global integrated solutions limited





Move to Q4

A10073 Licensing and maintenance of software by challenge for change




*Challenge for Change Limited Move to Q4


116 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10074 Licensing and maintenance of software by transoft solutions




*Transoft Solutions Aust Pty Ltd Move to Q4

A10076 Licensing and maintenance of software City Operational Plan



*Legion Limited Move to Q4

A10077 Uecomm network and services agreement City Operational Plan


(i) 1 Year Q3 Contract(s) be awarded under delegation Uecomm Operations Pty Ltd Move to Q4

A10078 Production of the city's 'walk and cycle maps" GC City Transport Strategy 2031



*Z Card Pocket Media Solutions Z Asia Pty Ltd

Move to Q4

A10084 Manufacture precast concrete structures for refuge islands City Operational Plan


(i) 1 Year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to C-M Concrete Products Pty Ltd

C-M Concrete Products PrecastCivil Industries Pty Ltd

Move to Q4

A10086 Design, supply, install, repair and maintenance of fixed roadside safety barriers


Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation

*1) Contract type changed to (iii)2) Estimated contract value changed to $2,936,548.003) Expected time to market changed to Q4


Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10092 Wayfinding GC City Transport Strategy 2031


(i) 3 months Q3 1. Council is satisfied that the unique or proprietary nature of the goods or services being soughthas no suitable alternatives available 2. Contract(s) be awarded under delegation to Harlequin Signs *

Harlequin Signs 1) Estimated contract value changed to $240,000.002) Contract duration changed to 1 years (+ )

A10094 Road safety consultancies GC City Transport Strategy 2031

Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation Move to Q4

A10103 Intelligent transport systems - trial of pedestrian management technologies



A10106 In-pavement vehicle detection technology enhancement program



A10121 Bridge refurbishment salerno street surfers paradise Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10122 Culvert renewal at sarawak ave near laguna lake Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10129 Rehabilitation of napper road major culvert Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Estimated contract value changed to $216 900

A10130 Rehabilitation of gardenia drive steel arch bridge Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10146 Gc highway & chevron access - intelligent transport systems (its) cabinet renewal



A10147 Supply of composite fibre technologies Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


*Wagners CFT Manufacturing Pty Ltd

Move to Q4

A10148 Barge service for south stradbroke island Quotation process (i) 1 year (+3 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10149 Water taxi service for south stradbroke island Quotation process (i) 2 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10163 Upgrade wig wag flooded road signage Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10174 Bundall road at rowing club - intelligent transport systems (its) cabinet renewal



A10189 Provision of a tool to record engagements for community impacts


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to MySite Design Pty Ltd t/as Consultation Manager

MySite Design Pty Ltd Move to Q4

A10193 Provision, maintenance, support and training for online community and economic profiling and mapping


(i) 1 year Q3 Contract(s) be awarded under delegation

*I D Consulting Pty Ltd Move to Q4

A10195 Solar powered relocatable cctv cameras Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10196 Upgrade cctv safety camera network at southport Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10197 Upgrade cctv safety camera network at surfers paradise Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10198 Upgrade cctv safety camera network at coolangatta Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10199 Upgrade cctv safety camera network at broadbeach Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4A10200 Coordinate the delivery of infrastructure enhancements to

create accessible destinationsOcean Beaches Strategy 2013-23


A10202 Supplier of medical treatment services Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Sonic Health Plus Pty Ltd

Sonic Health Plus Pty Ltd Move to Q4

A10221 Specialist engineering services for the delivery of the gc cultural precinct


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARUP

ARUP Move to Q4

A10224 Provide a specialist and tailored web based project management tool for large scale infrastructure p

Utilise a government/LGAQ arrangement (i) 1 Year Q3 Contract(s) be awarded under delegation

*Aconex Move to Q4

A10226 Licensing software by our community pty ltd Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Our Community Pty Ltd Move to Q4

A10230 Access to the pharos system used in branch libraries Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*EEMS Technologies Pty Ltd ATF Fairclough Family Trust

Move to Q4

A10232 Macquarie dictionary publishers - provides access to information resources for council officers.



*Macquarie Dictionary Publishers an imprint of Pan Macmillan Australia Pty Ltd

Move to Q4

A10234 Provision of ezproxy software and maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*OCLC (UK) Ltd Move to Q4

A10240 Provision of optelec products Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Quantum Reading Learning Vision Quantum Technology Pty Ltd

Move to Q4

A10242 Provision of deep-freeze software licences, maintenance and support

Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to


*Aussie Telecom Pty Limited Move to Q4

A10244 Provision of the library management system (sierra), maintenance and training services



*Innovative Interfaces Global Ltd Move to Q4


117 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10252 Provision of print serials City Operational Plan

Utilise a government/LGAQ arrangement (i) 2 Years Q3 Contract(s) be awarded under delegation

*Ebsco Aust Subscription Services Move to Q4

A10255 Provision of equipment for usage at the bruce bishop car park - advam's hardware and software


(ii) 5 years (+2 x 1 year) Q3 1) Contract type changed to (ii)2) Moved to Q3

Recommendation to enter into the arrangement be brought back to Council for consideration* *

Advam Pty Ltd Move to Q4

A10256 Truck washing facilities for pest management vehicles Quotation process (i) 1 year (+2 x 1 year) Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Metro Coach Pty Ltd as Trustees for Coachtrans Unit Trust No. 2 t/a Coachtrans Australia

Move to Q4

A10257 Services of climbing trees and installing habitat hollows for biodiversity and sensitive veteran


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Habi-Tec

Broadleaf Habi-Tec Pty Ltd Move to Q4

A10259 Gold coast sports precinct turf and resoil City Operational Plan


A10260 Provision of an externally hosted online directory of community organisations, services and faciliti


(i) 6 Months Q3 Contract(s) be awarded under delegation

*Community Information Support Services Ltd

Move to Q4

A10262 Supply and delivery of lifeguard board shorts Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10263 Licences-booking software for the management of accommodation hire across tourist parks


(i) 1 Year Q3 Contract(s) be awarded under delegation RMS (Aust) Pty Ltd Move to Q4

A10264 Licences-booking software for the management of venue hire across community centres and major sports



A10273 Supply and maintenance of swimming pool blankets Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to QIS Energy Conservation Systems Pty Ltd

*QIS Energy Conservation Systems Pty Ltd

Move to Q4

A10276 Business management software for sporting, aquatic and community facilities



*Links Modular Solutions Links Modular Solutions

Move to Q4

A10287 Business planning - major sports venues and aquatic centres


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Dean Hassall Consulting

*Dean Hassall Consulting Pty Ltd Move to Q4

A10289 Carrara outdoor playing fields renovation Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4A10290 Runaway bay indoor stadium equipment renewal Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4A10292 Supply and install 3 "safari tents" broadwater tp Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4. A10296 Cemeteries redevelopment and expansion planner Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4A10302 Parks and leisure - professional association for the parks

and leisure sector.Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


1) Reinstated to the City Contracting Plan (Item was previously removed from the City Contracting Plan as part of the Q1 Acquittal)2) Expected time to market changed to Q3

*Parks & Leisure Australia Move to Q4

A10307 Permit to operate markets on council controlled land Public Invitation to Offer (ITO) (i) 3 Years Q3 Contract(s) be awarded under delegation Move to Q4

A10311 Supply of cctv to botanic gardens City Operational Plan

Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10317 Provision of self-checkouts upgrade and new gold service agreement for branch libraries


(i) 3 Years Q3 Contract(s) be awarded under delegation

*Bibliotheca Pty Ltd Move to Q4

A10319 Provision of datacom it of magic box utilised in city libraries Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q3 Contract(s) be awarded under delegation Datacom Systems Pty Ltd Move to Q4

A10323 Supply and installation of park naming signs Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 year (+1 x 1 year) Q4 Contract(s) be awarded under delegation Signart Creations Pty Ltd No action needed, Scheduled Q4

A10330 Deliver a scoping study and pilot project for an indigenous oral history program

Culture Strategy 2023


A10332 Council administered venues equipment including audio visual, security systems, projectors, digital


A10336 Carrara indoor sports stadium main switchboard replacement


Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10337 Carrara indoor sports stadium kiosk equipment City Operational Plan


A10339 Helensvale aquatic centre timber sheds City Operational Plan

Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Activity on hold

A10340 Palm beach aquatic centre squash lighting City Operational Plan


A10341 Palm beach aquatic centre squash court refurbishments City Operational Plan


A10342 Runaway bay indoor sports p.a. upgrade City Operational Plan


A10343 Coomera indoor sports centre portable indoor grandstands City Operational Plan


A10344 Coomera indoor sports centre carpark lighting City Operational Plan


A10345 Various major sporting venues and aquatic centre slip testing rectifications



A10346 Palm beach aquatic centre learn to swim hydrotherapy pool heat pumps



A10351 Construction of toilet at riverstone crossing park City Operational Plan

Quotation(s) from existing arrangement(s) (i) 6 Months Q3 Contract(s) be awarded under delegation Move to Q4

A10358 Parks path structures renewals - 4 locations City Operational Plan


A10362 Reisenwebber skate park renewal City Operational Plan

Quotation process (i) 2 Months Q3 Contract(s) be awarded under delegation 1) Estimated contract value changed to $179,6292) Expected time to market changed to Q4

A10367 Improve the access and the capacity of existing city sports fields and parks - tourmaline reserve /


A10371 Deliver led lighting Quotation(s) from existing arrangement(s) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4


118 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10376 Renewal works - luke harrop cycle track, replacement grandstand roof at runaway bay rugby, roof

Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10380 Norfolk park - design and construction of sports field lighting

Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10383 Nerang administration building renewal program Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10384 Amp - conditional assessment, asset inspection and service life data


A10385 Amp - conditional assessment, asset inspection and service life data for community, cultural and you


A10389 Refurbishment of public amenities - at len fox park, labrador, cheltenham park, ashmore community


A10391 Plumbing infrastructure replacement program for victoria park, federation park and surfers paradise


A10409 Robina - renewal program Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10410 Runaway bay renewal program - eves replacement and external building works

Quotation(s) from existing arrangement(s) (ii) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10412 Pump mechanical and electrical maintenance and repairs and servicing

Public Invitation to Offer (ITO) (i) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10418 Installation maintenance and repairs of chilled and boiling water units

Quotation process (i) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10420 Thermo scanning of switchboard servicing repairs and maintenance

Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10438 Design, supply, installation, removals and maintenance of shade structures and ancillary materials r


*Move to Q4

A10443 Security upgrade and improvements Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10444 Survey services City Operational Plan


*Move to Q4

A10445 Cee systems support and maintenance City Operational Plan



*CEE Hydrosystems Move to Q4

A10453 Repaint arts centre Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10455 Arts centre fencing Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10460 Supply and installation of sheet piling Quotation process (ii) 4 weeks Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Public Tender>$250K2) Expected time to market changed to Q4

A10461 Tree transplanting - mountain view ave Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10470 Supply and delivery of emulsion products Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10475 Supply and installation of coloured pavement coatings Public Invitation to Offer (ITO) (iii) 2 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation 1) Estimated contract value changed to $1,461,660.002) Contract duration changed to 2 years (+ 1 X 1 year option )3) Expected time to market changed to Q4

A10476 Hydromulching and eco blanket for various construction j t


A10477 Steel reinforcement supply for various construction projects Quotation process (iii) 3 years Q3 Contract(s) be awarded under delegation Move to Q4

A10479 Fabrication, supply and install of bicycle safe friendly fencing for various construction projects


A10481 Underground service locations Public Invitation to Offer (ITO) (iii) 3 years Q3 Recommendation to enter into the arrangement be brought back to Council for consideration 1) Estimated contract value changed to $3,500,000.002) Contract duration changed to 3 years (+ 3 by one year )3) Expected time to market changed to Q4

A10482 Provision of software support, upgrades and modifications to weighbridge operating system


(i) 2 years Q3 Contract(s) be awarded under delegation

*Newcastle Weighing Services Pty Ltd

Move to Q4

A10489 Collection, transportation, processing and recycling of various waste streams

Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Estimated contract value changed to $56,000,000.003) Contract duration changed to 5 years (+ up to 5 years )4) Expected time to market changed to Q4

A10501 Landfill capping and rehabilitation - molendinar landfill Public Invitation to Offer (ITO) (i) 3 Months Q3 Contract(s) be awarded under delegation Move to Q4

A10502 Construction of a new site office at reedy creek landfill Quotation process (i) 3 Months Q3 Contract(s) be awarded under delegation Move to Q4

A10503 Wrc weighbridge and security upgrade - investigate technology solutions to improve access to wrcs


A10508 Upgrade road and install a new wheel wash at stapylton landfill main access area


Public Invitation to Offer (ITO) (iii) 1 Year Q3 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Estimated contract value changed to $600,0003) Contract duration changed to 12 weeks4) Expected time to market changed to Q4

A10511 Professional services for access management assessment and enhancement: cow scada


A10512 Professional services for network assessment and security enhancement for waste and water scada syst

Single source: Only one supplier is reasonably available (i) 1 Year Q3 Contract(s) be awarded under delegation

*SCADA Engineering Pty Ltd Move to Q4

A10516 Design and construct co13 coomera marine precinct vacuum pump station upgrade

Public Invitation to Offer (ITO) (iii) 6 Months Q3 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Expected time to market changed to Q4

A10521 Licences, maintenance, helpdesk services for h2o map water and h2o map swim network modelling softwa



*Innovyze Pty Ltd Move to Q4

A10533 The university of queensland (the advanced water management centre) - expertise on wastewater treat


(i) 1 Year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to The University of Queensland (The Advanced Water Management Centre)

*University of Queensland Move to Q4

A10548 Maintenance services for odour control system equipment Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Public ITO2) Estimated contract value changed to $361,000.003) Contract duration changed to 3 years4) Expected time to market changed to Q4

A10564 Supply and maintenance of specialised gas fired varec brand equipment for sewage treatment plans wit


(i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation

*Alpha Biogas Pty Ltd Move to Q4

A10573 Nutrient analyser maintenance at sewerage treatment plants

Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4


119 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10579 Replacement of inlet control valves to reservoirs Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation Move to Q4

A10584 Refurbishment of elanora and merrimac stp process tanks Public Invitation to Offer (ITO) (iii) 3 Years Q3 Contract(s) be awarded under delegation 1) Contract type changed to (iv)2) Expected time to market changed to Q4

A10585 Replacements of anodes to cathodic protection systems to protect potable water mild steel water main

Quotation process (ii) 3 Months Q3 Contract(s) be awarded under delegation Move to Q4

A10587 Deliver infrastructure works required for the expansion of the recycled water network

Expression of Interest (EOI) and Invitation to Offer (ITO) (iii) 3 Years Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Invitation to Offer, Significant Contract2) Contract type changed to (iv)3) Estimated contract value changed to $98,000,0004) Expected time to market changed to Q4

A10588 Design and upgrade to pimpama sewer treatment plant stage 2 works - pimpama catchment area

Public Invitation to Offer (ITO) (iv) 15 months Q4 Contract(s) be awarded under delegation

*1) Sourcing method changed to Invitation to Offer, Significant Contract2) Contract type changed to (iv) High Value Non-Routine Significant Contract3) Estimated contract value changed to $190,000,0004) Expected time to market changed to Q4

A10590 Install new mains and pump station for the sandy creek industrial precinct - stapylton catchment

Public Invitation to Offer (ITO) (iii) 1 Year Q3 Contract(s) be awarded under delegation 1) Contract type changed to (iv)2) Expected time to market changed to Q4

A10592 Replace existing corroded vacuum vessels (vacuum pump station upgrade)

Public Invitation to Offer (ITO) (ii) 9 Months Q3 Contract(s) be awarded under delegation Move to Q4

A10596 Installation of water meter connections Quotation(s) from existing arrangement(s) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10598 Assessment and report on the status of cathodic protection (cp) on mild steel sewer and non-drinking


A10599 Assessment and report on the status of cathodic protection (cp) on mild steel water mains


A10600 Condition assess - sewer rising main Quotation(s) from existing arrangement(s) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10608 Infrastructure valuations for the city's building portfolio Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 Year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Australis Group Pty Ltd *

Australis Advisory Group Pty Ltd Move to Q4

A10610 Remotely piloted aircraft services / drones Expression of Interest (EOI) and Invitation to Offer (ITO) (i) 6 Weeks Q3 Contract(s) be awarded under delegation 1) Sourcing method changed to Public ITO>$250,0002) Contract duration changed to 2 years (+ )3) Expected time to market changed to Q4

A10612 Visitor sentiment analysis - design/consultancy services Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Aginic Move to Q4

A10613 Public wi-fi Public Invitation to Offer (ITO) (i) 3 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10614 Robotic process automation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Data Interactive Pty Ltd

Data Interactive Pty Ltd Move to Q4

A10615 Digital platform - panel of platform delivery providers (aws, apps dev, analytics)

Public Invitation to Offer (ITO) (iii) 3 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10616 Digital platform - ongoing support agreement Public Invitation to Offer (ITO) (iii) 3 Years Q3 Contract(s) be awarded under delegation

*Universal Communications Group Ltd

Move to Q4

A10617 Digital platform – business intelligence licence purchases Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Communications Group Ltd Move to Q4

A10618 Bin monitoring pilot expansion Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(iv)S 3 years (+2 x 2 years)

Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Recommendation to enter into the arrangement with Solar Bins Australia Pty Ltd be brought back to Council for consideration

* *Solar Bins Australia Pty Ltd Move to Q4

A10619 Bbq monitoring expansion Quotation process (i) 3 Years Q3 Contract(s) be awarded under delegation Move to Q4

A10628 Training for the public sector on administrative practice Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


*Queensland Ombudsman Office Of The Queensland Ombudsman

Move to Q4

A10629 Online timesheets - award interpreter Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation Move to Q4

A10630 Job evaluation manager (jem) and paynet subscription service



*Hays Specialist Recruitment (Australia) Pty Ltd

Move to Q4

A10631 Cloud-base enterprise portfolio, program, and project management (p3m) system



*Sensei Productivity Pty Ltd Move to Q4

A10633 Corporate membership - local government association of queensland



*Local Buy Pty Ltd Move to Q4

A10634 Provision of actuarial services for gold coast city council’s queensland workers compensation liabil


(ii) 5 Years Q3 Contract(s) be awarded under delegation

* *Francis Funder Move to Q4

A10637 Media streaming solution for council meetings Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q3 Contract(s) be awarded under delegation Interstream Pty Ltd Move to Q4

A10638 Subscription - professional online surveys Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*SurveyMonkey Europe Move to Q4

A10639 Licencing and technical support for the city's software 'gchaveyoursay.com.au'



*Bang the Table Pty Ltd Move to Q4

A10642 Annual ict license and support - idea specialised auditing software program



*CaseWare Australia and New Zealand Task Technology Pty Ltd

Move to Q4

A10644 Support and delivery of internal audit plan Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10645 Annual ict license and support - lawmaster case management system


(i) 1 Year Q3 Contract(s) be awarded under delegation Law Master Pty Ltd Move to Q4

A10648 Ict solution to host information on the use, management and storage of hazardous chemicals



*Chemwatch Ucorp Pty Ltd Move to Q4


120 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10649 Replacement whs City Operational Plan


(i) 2 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation

*Netsight Move to Q4

A10652 Access to specialist electronic resources for council officers through the corporate library



*Anstat Pty Ltd Activty on hold

A10657 Supply of mission critical services for hp and compaq servers


(iii) 1 Year Q3 Contract(s) be awarded under delegation

*Hewlett-Packard Australia Pty Ltd Move to Q4

A10663 Replacement workplace health and safety system Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10664 Optus services Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q3 Contract(s) be awarded under delegation Optus Billing Services Pty Ltd Move to Q4

A10666 Outback imaging pty ltd (ezescan) Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q3 Contract(s) be awarded under delegation Outback Imaging Pty Ltd Move to Q4

A10672 Software modelling solution for the local government infrastructure plan



*Integran Pty Ltd Move to Q4

A10675 Cisco support agreement and smartnet Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Dimension Data Aust Pty Ltd Move to Q4

A10677 Provision of identification card readers for city of gold coast libraries



*Practical Peripherals Corp Pty Ltd ATF The Peripherals

Move to Q4

A10679 Lexisnexis compliance modules Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10680 Centralised booking solution - reservation management system upgrade


A10681 Open windows contracts implementation and support services


A10683 Enhance existing antivirus tools and techniques Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4A10685 Professional services for network assessment and security

enhancementQuotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Activity on hold

A10687 Professional services for access management assessment and enhancement for scn/pw


A10688 Cyber security testing services Public Invitation to Offer (ITO) (i) 3 Years Q3 Contract(s) be awarded under delegation Move to Q4

A10690 Oracle tuxedo - named user & concurrent licences, support and maintenance



*Oracle Corporation Aust Pty Ltd Move to Q4

A10693 Lawmaster - licences, support and maintenance Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


A10694 Provision of mail services Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(iv) 2 Years (+2 x 1 Year)

Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Australia Post *

Australian Postal Corporation Move to Q4

A10695 Cisco support and maintenance (unified communications) Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10697 Licensing software by citec Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Citec Move to Q4

A10699 Dcc ict redundancy Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10701 Licensing and maintenance of software by spectra quest australia pty ltd



*Quest Software International Ltd move to Q4

A10702 Smartnet support agreement City Operational Plan



*Dimension Data Move to Q4

A10703 Provision of support and maintenance for grange software City Operational Plan


(iii) 1 year Q3 Contract(s) be awarded under delegation

*Ent.Services Australia Pty Ltd Move to Q4

A10705 Provision of maintenance and support of the chris21 payroll/hr system



*Frontier Software Pty Ltd Move to Q4

A10706 Provision of web content management system Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Open Text Pty Ltd Move to Q4

A10708 Alcom security group provide specialist and sensitive security consulting, advisory and penetration



*Alcorn Security Group Move to Q4

A10710 Licenses, support and maintenance of wincom4xp / wincom4win7



*Client Software International Pty Ltd

Move to Q4

A10714 Secondary data centre Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iv) 3 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

* *Digital Sense Hosting Pty Ltd Move to Q4

A10715 Procure and implement a cloud access security broker technology


A10724 Wan strategy implementation Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4 A10729 F5 hardware and software maintenance and support Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10733 Ongoing licencing, support and maintenance to existing systems, xp software




A10734 Provision of online automotive information Single source: Only one supplier is reasonably available (i) 1 Year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Glass's Information Services

*Glass's Information Services Pty Ltd

Move to Q4

A10737 Fleet acquisition - specialised truck bodies trailers Utilise a government/LGAQ arrangement (iii) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10738 Plant acquisition - machinery equipment Utilise a government/LGAQ arrangement (iii) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4


121 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10744 Tracking gate and fuel prices Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Fueltrac Pty Ltd

*Fueltrac Pty Ltd Move to Q4

A10745 Truck wash down bay maintenance and testing Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10746 Maintenance of depot truck wash facilities Quotation process (i) 1 Year (+2 x 1 Year) Q3 Contract(s) be awarded under delegation Move to Q4

A10751 Supply, repair and maintain keywatcher system including consumables, key tags etc.


(i) 1 Year Q3 Contract(s) be awarded under delegation Keywatch Systems Queensland Neaves Investment Group Pty Ltd

Move to Q4

A10752 Locking mechanisms and locksmith services Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10754 Air quality testing Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10755 Asbestos management systems Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10756 Purchase of fire extinguishers and emergency exit lights Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10758 Office furniture provision and delivery Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10759 Corporate Uniform - internal staff Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10761 Supply and installation of office furniture at waterside buildings

Public Invitation to Offer (ITO) (iii) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10764 Support, maintenance and licensing for the mobile dispatch system for regulatory activities



*Acresta Move to Q4

A10765 Miami depot office redesign Quotation(s) from existing arrangement(s) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10767 Provision of interactive voice response (ivr) solution (outbound calls for debt recovery)



*Talkingtech (Aust) Pty Ltd Move to Q4

A10772 Corporate membership: healthy waterways pty ltd (specialist consultancy services of waterway health



*Healthy Waterways Ltd Move to Q4

A10775 Smec pavement management software (pms) Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(iii) 1 Year Q3 Contract(s) be awarded under delegation Smec Australia Pty Ltd Move to Q4

A10777 Provide software programs for hydrologic and hydraulic modelling


(i) 1 Year Q3 Contract(s) be awarded under delegation DHI Water and Environment Pty Ltd

Move to Q4

A10778 Bruttour international pty ltd is the australian agent for cee hydrosystems hydrographic surveying e




A10779 Provision of leica survey equipment maintenance and replacement on leica total stations gps equipmen



*C R Kennedy & Co Pty Ltd Move to Q4

A10780 Renovation/refurbishment at nerang administration centre Quotation(s) from existing arrangement(s) (ii) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10781 Building services and asbestos removal - tugun depot Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10782 Waterside basement structural repair Quotation process (ii) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10783 Miami depot maintenance shed upgrade Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10785 Carrara depot washbay upgrade Quotation(s) from existing arrangement(s) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10786 Bin storage installation - waterside precinct Quotation(s) from existing arrangement(s) (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10789 Waterside west ground floor - building construction services

Public Invitation to Offer (ITO) (ii) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10791 Bathroom refurbishment southport chambers Quotation process (ii) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10792 Nerang air conditioning replacement Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10793 Council chambers carpet laying and repair works Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Move to Q4

A10795 Fluentbooks for project online edition 5.1 City Operational Plan



*FluentPro Software Corporation Move to Q4

A10796 Capix treasury manager (ctm) City Operational Plan



*CAPIX Pty Ltd Move to Q4

A10797 Cisco webex subscription Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders



A10798 E-recruitment software licences City Operational Plan



*Equifax and Fit2Work Move to Q4

A10799 Thomson reuters - onesource fbt City Operational Plan



*Thomson Reuters (Professional) Australia Limited

Move to Q4

A10800 Provision of a customer contact telephony services platform



(i) 1 year Q3 Contract(s) be awarded under delegation Datacom Systems Pty Ltd Move to Q4

A10801 Peoplestreme - human capital information management system




*Peoplestreme Move to Q4

A10803 Provision of intelligent business research services City Operational Plan



*Intelligent Business Research Services Pty Ltd

Move to Q4

A10804 Oce australia - supply of toner to city of gold coast print room machinery




*OCE Australia Ltd Move to Q4

A10805 Points north community titles scheme 4774 - installation of communications equipment and cctv camera




*Points North CTS 4774 c/- Body Corporate Services Pty Ltd

Move to Q4

A10806 Tuflow (ep&e) and city infrastructure City Operational Plan



*BMT EASTERN AUSTRALIA PTY LTD

Move to Q4


122 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10807 Online community consultation database City Operational Plan




A10808 Atlas id and profile id City Operational Plan




A10810 Fme safe software City Operational Plan



*Navigate Pty Ltd Move to Q4

A10811 Provision of licensing, supply and support of economy id software





A10812 Nearmap subscription (parks & oceo) City Operational Plan



*Nearmap Pty Ltd Move to Q4

A10813 Wasteman 2g City Operational Plan




Move to Q4

A10814 Provision of security to the city's ssl certificates - entrust City Operational Plan



*Entrust Datacard Entrust Ltd Move to Q4

A10815 Provision of ca (clarity) proprietary software City Operational Plan


(i) 1 Year Q3 Contract(s) be awarded under delegation Fujitsu Australia Limited Move to Q4

A10816 Provision of pharos software - city libraries pc booking system





Move to Q4

A10820 Darzin software City Operational Plan



*Darzin Software Allison Hendricks Consulting P/L

Move to Q4

A10822 Red hat linux server City Operational Plan



A10823 Provision of e3learning solutions City Operational Plan



*Interact Learning Pty Ltd Move to Q4

A10824 Autoturn & guidsign City Operational Plan




A10825 Arcgis portal - pathway integration City Operational Plan



*Isovist Australia Pty Ltd Move to Q4

A10826 Powercontrols for exchange City Operational Plan



*Data # 3 Limited Move to Q4

A10827 Internet data services for cocg - tertiary link City Operational Plan



A10828 Nintex workflow 2010 enterprise City Operational Plan



*Myriad Technologies Pty Ltd Move to Q4

A10829 Slope/w 2018 City Operational Plan



*Ceanet Pty Ltd Move to Q4

A10830 Sidra intersection enterprise City Operational Plan



*Sidra Solutions Akcelik & Associates Pty Ltd

Move to Q4

A10831 Circly licence maintenance and support City Operational Plan



*Mincad Systems Pty Ltd Move to Q4

A10832 Hosting with maintenance - live traffic status at helensvale waste and recycling centre




*CoastalCOMS Move to Q4

A10833 Matlab and simulink City Operational Plan



*The Mathworks Australia Pty Ltd Move to Q4

A10835 Aimsun 8 advanced City Operational Plan




A10836 Microsoft dynamics crm online City Operational Plan



*Microsoft Pty Ltd Move to Q4

A10837 Ausspec complete City Operational Plan



*Construction Information Systems Ltd

Move to Q4

A10838 Cemeteries management information system City Operational Plan



*Aptean (Australia) Pty Ltd Move to Q4

A10842 Lease of cafe space at robina community centre Quotation process (i) 2 years (+2 x 1 year) Q3 1.It is in the public interest to conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation

Move to Q4

A10843 Digital city - o&m Public Invitation to Offer (ITO) (iii) 3 Years Q3 Contract(s) be awarded under delegation Move to Q4

A10844 Specialist bridge superintendency representatives Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(iii) 1 year Q3 Contract(s) be awarded under delegation GHD Pty Ltd Move to Q4

A10846 Provision of uniforms for city personnel - city events Quotation process (i) 10 Weeks Q3 Contract(s) be awarded under delegation Move to Q4

A10847 Manufacture, supply and delivery of street and park furniture

Public Invitation to Offer (ITO) (i) 2 years Q3 Contract(s) be awarded under delegation Move to Q4

A10853 Horticultural renovation of sports fields and parks Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement be brought back to Council for consideration

*Move to Q4


123 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10860 Construction of northern gold coast sports and community precinct

Invitation to Offer (ITO) for Significant Contract (iv)S 26 months Q3 Recommendation to enter into the arrangement be brought back to Council for consideration

*1) Estimated contract value changed to $81,500,0002) Expected time to market changed to Q4

A10865 Patric review (pathosystems resource integration centre) Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation Activity on hold

A10868 Partnership program: partnerships with business and industry groups

In accordance with Council approved criteria and guidelines (i) Various Q3 Contract(s) be awarded under delegation Move to Q4

A10869 Investment attraction: business and industry attraction program


A10870 Export assistance scheme: funding assistance for exporters


A10871 Façade improvement program: funding assistance for façade program (cbd program)


A10872 Knowledge management improvement program Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 3 years Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Promapp Pty Ltd *

Promapp Solutions Limited Move to Q4

A10873 Bio-resource management strategy - market analysis Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Move to Q4

A10877 Provision of a pre qualified contractor solution Public Invitation to Offer (ITO) (i) 3 Years Q3 Contract(s) be awarded under delegation Move to Q4

A10878 Waste facilities environmental audits Quotation process (i) 4 months Q3 Contract(s) be awarded under delegation Move to Q4

A10881 Upper coomera aquatic centre - renewals Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Move to Q4

A10882 Construct leachate receival facility Public Invitation to Offer (ITO) (iii) 9 months Q3 Contract(s) be awarded under delegation 1) Title change to Construct Leachate Receival Facility2) Expected time to market changed to Q4

A10888 Preferred supplier arrangement for economic research Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10890 Certification of nature refuge agreement Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


*The Queensland Trust for Nature G Marshall, A Volders, M Robson

Move to Q4

A10891 Policy review and methodology consultancy Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 8 weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Creative Move

*CreativeMove Pty Ltd Move to Q4

A10899 Supply of marc records Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist



A10901 Body language and behavioural interviewing Single source: Only one supplier is reasonably available (i) 1 day Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Polygraph Services *

Australian Polygraph Services Move to Q4

A10902 Surface drains renewal cost benefit analysis Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 6 weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to SMEC Australia Pty Ltd

SMEC Australia Pty Ltd Move to Q4

A10909 Line of sight review between capex and lgip projects as well as review of their transparency


A10910 Parking mobile payment and guidance applications Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10922 Residential design review of city plan Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 3 months Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Urbis Pty Ltd

Urbis Pty Ltd Move to Q4

A10927 Baratta street landfill Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lambert & Rehbein (SEQ Pty Ltd)

*Lambert & Rehbein (SEQ Pty Ltd) Move to Q4

A10930 Threat monitoring and detection and vulnerability management - phase two

Quotation process (i) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10951 Fibre network connectivity manager Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 year Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to II Solutions Pty Ltd *

IISolutions Pty Ltd Move to Q4

A10955 Vector control information system (mosquito control) Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


*Frontier Precision Move to Q4

A10969 Support services for library equipment Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Bibliotheca Australia Pty Ltd Move to Q4

A10970 Planned maintenance and servicing of low voltage and high voltage electrical equipment

Quotation process (ii) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A10978 Specialised cyber security firm to provide security testing services

Public Invitation to Offer (ITO) (ii) 3 years (+2 x 2 years)

Q3 Contract(s) be awarded under delegation Move to Q4

A10983 Servicenow professional services Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10984 Cloud billing automation Public Invitation to Offer (ITO) (i) 7 months 2 weeks (+2 x 1 year)


A10986 Planning and urban growth model Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


*Sizztech Move to Q4

A10987 Identity and access management Public Invitation to Offer (ITO) (i) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Activty on hold

A10990 Service improvement plan phase 2 Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A10991 City of gold coast aquatic centres - coaching rights agreement

Public Invitation to Offer (ITO) (iv) 2 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Move to Q4

A10994 Mobility roadmap and design/implementation Public Invitation to Offer (ITO) (i) 1 year 4 months (+2 x 1 year)


A10996 Environmental data management system Public Invitation to Offer (ITO) (iv) 6 years Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Move to Q4

A10997 Decommission/archival services Public Invitation to Offer (ITO) (i) 1 year 4 months (+2 x 1 year)


A11001 Licence plate recognition mobile units Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A11003 Secure collection and delivery of cash Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation Move to Q4


124 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A11004 Information communication and technology cabling requirements in councils assets


*Move to Q4

A11006 Sap work manager ongoing licensing, support and licensing



*SAP Australia Pty Ltd Move to Q4

A11012 Test services Public Invitation to Offer (ITO) (iii) 1 year 4 months (+2 x 1 year)


A11013 Supply and installation of in-ground vehicle detection sensors

Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Move to Q4

A11015 Smart water meter project - expansion phase Invitation to Offer, Innovative Procurement opportunity (iii)S 2 years Q3 Contract(s) be awarded under delegation Move to Q4

A11018 Waste recycling facility (mrf) Solid Waste Strategy 2024, Gold Coast 2022, City Operational Plan

Expression of Interest (EOI) and Invitation to Offer (ITO) (iv) 5 years (+1 x 5 years)

Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*1) Estimated contract value changed to $25,000,000.002) Contract duration changed to 10 years (+ up to 5 years )3) Expected time to market changed to Q4


(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Sizztech

Sizztech Pty Ltd Move to Q4

A11089 Design and construction of pressure mains Public Invitation to Offer (ITO) (iv) 2 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Move to Q4

A11171 Whole of council cleaning internal buildings Invitation to Offer, Innovative Procurement opportunity (iii) 3 years (+2 x 2 years)

Q3 Contract(s) be awarded under delegation 1) Contract duration changed to 3 years (+ 3 by 1 year extension options )2) Estimated contract value changed to $9,270,000.003) Expected time to market changed to Q4

A11176 Asbestos bin hire, collection and removal services from water and waste bundall treatment plant

Quotation process (i) 3 years Q3 Contract(s) be awarded under delegation Move to Q4

A11179 Register of prequalified suppliers for design supply and installation of energy renewable and storag

Invitation to Offer (ITO) for Significant Contract (iv)S 2 years (+2 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

1) Sourcing method changed to Public ITO>$250,0002) Estimated contract value changed to $6,300,0003) Expected time to market changed to Q4

A11181 Tyres tubes and repairs Public Invitation to Offer (ITO) (iii) 3 years Q3 Contract(s) be awarded under delegation Move to Q4

A11182 Collection of monies related to aquatic centres Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A11183 Construction of the gold coast's premier play attraction Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A11190 Cost-benefit options analysis for surface drain renewal Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders



A11197 Ferry services (trial) Expression of Interest (EOI) and Invitation to Offer (ITO) (ii) 1 year (+1 x 1 year) Q3 Contract(s) be awarded under delegation 1) Contract duration changed to 2 years (+ 2 by 5 years )2) Expected time to market changed to Q4

A11204 Supply, delivery, repairs, maintenance and upgrades of cranes, hoists, and lifting equipment


A11205 Towing of heavy council owned trucks Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Move to Q4

A11212 Infrastructure investment initiative Quotation process (i) 6 weeks Q3 Contract(s) be awarded under delegation Move to Q4

A11220 Prioritisation of koala conservation actions using conservation modelling systems

Our Natural City Strategy


A11221 Wild city - connecting people with nature (our natural city strategy)



(i) 7 months Q3 Contract(s) be awarded under delegation Meredith Elton Move to Q4

A11222 Udia 2019 industry leaders research (not-for-profit industry body representing the property developm


(i) 1 year Q3 Contract(s) be awarded under delegation UDIA Queensland Move to Q4

A11223 Planning institute of australia (pia) gold sponsorship congress 2019



*Planning Institute Of Aust. Ltd Move to Q4

A11224 Age friendly communities: photo voice project Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Activtiy on hold

A11235 Detailed design and technical services for network optimisation of sewerage sub-catchment helensvale

Public Invitation to Offer (ITO) (i) 69 weeks Q3 Contract(s) be awarded under delegation Activity on hold

A11236 Supply and installation of fencing at gooding drive merrimac


A11238 Sewer inspection, location, jetrodding and patch repair Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A11239 Stormwater network condition assessment and maintenance program

Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation 1) Estimated contract value changed to $1,500,000.002) Expected time to market changed to Q4

A11241 Occupational hygiene services Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 3 Years Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to WSP Pty Ltd

WSP Australia Pty Ltd Activity on hold

A11242 Procure unit rate upgrade Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Benchmark Pty Ltd

Benchmark Pty Ltd Move to Q4

A11243 Procure planning tool refinements Quotation process (i) 3 months Q3 Contract(s) be awarded under delegation Move to Q4

A11244 Procure planning parameter advice Quotation process (ii) 2 Months Q3 Contract(s) be awarded under delegation Move to Q4

A11245 Procure network planning - logan catchment Quotation process (ii) 2 Months Q3 Contract(s) be awarded under delegation Move to Q4

A11246 Procure network planning - coomera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation Move to Q4

A11247 Procure network planning - upper coomera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation Move to Q4

A11248 Procure network planning - nerang catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation Move to Q4

A11249 Procure network planning - tallebudgera catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation Move to Q4

A11250 Procure network planning - currumbin catchment Quotation process (ii) 2 months Q3 Contract(s) be awarded under delegation Move to Q4

A11251 Procure network planning - coolangatta catchment Quotation process (i) 2 months Q3 Contract(s) be awarded under delegation Move to Q4


125 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A11252 Procure subject matter experts Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 6 months Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Don Carroll Project Mgt Pty Ltd

*Don Carroll Project Mgt Pty Ltd Move to Q4

A11253 Longer term panel arrangement for cabling Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A11254 Microsoft ea. 2019 Single Source from a government/LGAQ arrangement (iv)S 3 years (+1 x 1 year) Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration * *

INSIGHT ENTERPRISES AUSTRALIA PTY LTD

Move to Q4

A11255 Organisational assessment tools Public Invitation to Offer (ITO) (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4

A11258 Lgip - local park provision Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Move to Q4

A11259 Schuster park playground proposal Public Invitation to Offer (ITO) (iii) 8 months Q3 Contract(s) be awarded under delegation Move to Q4

A11262 Provision of record keeping services Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Move to Q4



A11266 Minor civil works 18/19 Quotation(s) from existing arrangement(s) (i) 3 years (+2 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

C - Contracts identified on the City Contracting Plan to be completed in Q2 which were removed from the PlanA10008 Gold coast nature passport Our Natural City

StrategySingle source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Nature Play Queensland

*Queensland Outdoor Recreation Federation Incorporated T/A Nature Play Queensland

Remove from plan

A10021 Into nature - urban biodiversity program Our Natural City Strategy

Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10027 Assessment of lgip ltff & optimisation of lgip financials Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10028 Comparison of lgip 1 vs lgip 2 projects Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Remove from plan

A10047 Architectural assessment of nominated gold coast local heritage register - consultancy


Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10056 Provide an online pbs route assessment tool Sole source: Goods/services matches the existing system/equipment/proprietary item/brand


*ARRB Group Ltd Remove from plan

A10058 Condition assessment of transport assets including kerb and channel, pathways, and crash barriers

Quotation process (i) 4 months Q3 Contract(s) be awarded under delegation Remove from plan

A10060 Condition assessment of poles, lights, pits and conduits Quotation process (i) 4 months Q3 Contract(s) be awarded under delegation Remove from Plan

A10062 Sustainable pavement management plan Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Remove from Plan

A10064 Supply and installation of weigh in motion equipment Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Remove from Plan

A10067 Crack sealing services Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Remove from Plan

A10080 Supply, install, maintain and manage a bike sharing pilot trail for the broadbeach area


Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10087 Future intelligent transport systems (its) contracts design GC City Transport Strategy 2031

Quotation process (i) 18 Weeks Q4 Contract(s) be awarded under delegation Remove from Plan

A10091 Pasp consultancy - off street car park asset report GC City Transport Strategy 2031


A10098 Client relationship management system subscription GC City Transport Strategy 2031


A10100 Gold coast light rail business case studies GC City Transport Strategy 2031


A10101 Gold coast light rail feasibility & concept design GC City Transport Strategy 2031

Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10108 Development and implementation of gc2018 legacy systems


Quotation process (i) 6 Months Q4 Contract(s) be awarded under delegation Remove from plan

A10110 Yatala consolidated investment strategy - freight GC City Transport Strategy 2031


A10112 Design and investigation - road pavements Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation Remove from Plan

A10124 Hotham creek road culvert scour repair Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan, delivered internally

A10126 Rehabilitation of sailaway canal footbridge Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation Remove from plan. Duplicate entry, see A10926

A10128 Repair bridge cottesloe drive, mermaid waters Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation Remove from plan. Activity to be combined with A10123

A10131 Repair coplicks bridge tallebudgera connection road Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10143 Replacement of damaged kerbs and channels Quotation(s) from existing arrangement(s) (iii) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10144 Improve the city infrastructure to comply with disability access standards


Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10169 Signal refurbishment benowa rd and wardoo st Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10175 Replacement/repair of guardrails Public Invitation to Offer (ITO) (ii) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10188 Design, procurement and approvals relating to the ocean-side cruise ship terminal

Invitation to Offer (ITO) for Significant Contract (iv)S 18 months Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Remove from Plan

A10201 Deliver accessible infrastructure such as beach showers, bbq's and playground equipment for children

Ocean Beaches Strategy 2013-23


A10206 Sqid program - construction and renewal works Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Remove from plan. Activity to occur 2019-20

A10208 Reducing domestic animal impacts on koalas – investigation to amend subordinate local law 12




126 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10209 Statutory covenants - landholder support program implementation



A10217 Cg cbd street party event organisation Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 2 Weeks Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Breeze Events Pty Ltd

Breeze Events Pty Ltd Remove from plan

A10219 Matevents pty ltd hold the master licence for all gc2018 merchandise



*Matevents Pty Ltd Remove from plan

A10222 Provide laser/light/water shows across the city for annual events

Single source: Only one supplier is reasonably available (i) 1 year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Oracle Liquid Pty Ltd *

ORACLE - LIQUID PTY LTD Remove from plan

A10268 Provision of specialist legal information resources City Operational Plan




Remove from Plan

A10272 Supply of reticulated natural gas to city venues Single source: Only one supplier is reasonably available (i) 1 Year Q3 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to AGL Sales Pty Ltd *

AGL Sales Pty Limited Remove from plan. Activity to occur 2019-20

A10280 Venue management australia - professional association for the venue managers in asia/pacific



*Venue Management Services Pty Ltd

Remove from Plan

A10281 Supply and delivery of bulk lpg gas to miami and nerang aquatic centres


A10282 Supply and delivery of mini bulk co2 and non industrial grade co2 cylinders for aquatic centres


A10283 Service of oxygen units at aquatic centres Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q3 1) Reinstated to The City Contracting Plan (Item was previously removed from the CityContracting Plan as part of the Q1 Acquittal)2) Estimated contract value changed to $20,0003) Expected time to market changed to Q3

1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Mediquip Pty Ltd

*Mediquip Pty Ltd Remove from plan

A10291 Aquatic centres pool maintenance and servicing Public Invitation to Offer (ITO) (i) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Remove from plan. Duplicate entry, see A10277 or BDMG-242.

A10293 Supply and install 3 self-contained unsuited tourist park villas

Public Invitation to Offer (ITO) (i) 1 Year Q4 Contract(s) be awarded under delegation Remove from plan

A10294 Supply and install pre-fabricated amenities block - south currigee campgrounds, south stradbroke isl

Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10299 Event organisers Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10301 Atm cash vending machines Expression of Interest (EOI) and Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10310 Resurfacing of a memorial kokoda sculpture by the original artist in cascade gardens, broadbeach



(i) 1 Year Q3 Contract(s) be awarded under delegation David Yardley Pty Ltd Remove from plan

A10312 Fitness equip renewals 2018-19 at 3 locations City Operational Plan

Quotation process (i) 1 Month Q4 Contract(s) be awarded under delegation Remove from plan

A10324 Installation of fences, gates & signage at conservation sites


Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Remove from plan

A10327 Park sign replacement program Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Remove from plan

A10335 Design, supply and installation of a storage shed at coomera indoor sports centre


Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan. Duplicate entry, see A10335

A10350 Electricity connections, relocations and removals Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(iii) 1 Year (+2 x 1 Year) Q3 Contract(s) be awarded under delegation Energex Remove from Plan

A10352 Supply and install playground shades x 2 locations City Operational Plan

Public Invitation to Offer (ITO) (i) 3 Months Q3 Contract(s) be awarded under delegation Remove from plan

A10359 Shelter renewals 18/19 - 4 locations City Operational Plan


A10360 Play equip renewal 18/19 - 18 locations City Operational Plan

Public Invitation to Offer (ITO) (i) 3 Months Q3 Contract(s) be awarded under delegation Remove from plan

A10361 Cliff bird park - tennis court renewal City Operational Plan


A10369 Park/ car park lighting replacement program Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Remove from plan

A10370 Design and construct of new heat pump delivery system at the gold coast aquatic centre

Public Invitation to Offer (ITO) (ii) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10373 Shade structure program (97 shade structures) Quotation(s) from existing arrangement(s) (iii) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10375 Runaway bay library extension - concept and details planning

Quotation process (iii) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10379 Nerang wet play - detailed design and construction of landscape, play equipment and wetplay equip

Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Remove from plan. Activity to be combined with A10355

A10386 Renovation to current standards of sports field lighting at runaway bay and burleigh heads


A10390 Public art and adornments - consultancy Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10393 Parks - hardening, drainage works, pedestrian traffic devices, fencing and gates

Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10397 Improve access across the city to better meet the needs of those with a disability

Quotation(s) from existing arrangement(s) (i) 1 year Q3 Improve access across the city to better meet the needs of those with a disability Remove from plan

A10398 Car park & access road replacement program (supply and install of bitumen)

Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Remove from Plan

A10405 Drinking fountain replacement program - central park, philip park and currumbin hills park

Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10406 Power poles & electrical box replacement program - ashmore community park, goodwin park

Quotation(s) from existing arrangement(s) (ii) 1 year Q3 Contract(s) be awarded under delegation Remove from plan


127 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10407 Renewal of park furniture Quotation(s) from existing arrangement(s) (ii) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10417 Electrical servicing and repairs for audio visual equipment Quotation process (ii) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Remove from plan. Duplicate entry, see A10261

A10422 Water quality testing for water features and pool maintenance

Quotation process (iv)S 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation

*Remove from plan. Activity to occur 2019-20

A10426 Certification and inspection of electrical test equipment Quotation process (i) 1 year (+2 x 1 year) Q4 Contract(s) be awarded under delegation Remove from plan. Activity to occur 2019-20

A10433 Managed services for residual current devices for parks Quotation process (i) 3 years (+2 x 1 year) Q4 Contract(s) be awarded under delegation Remove from plan. Activity to occur 2019-20

A10434 Grass cutting, chemical control and landscape maintenance services



Remove from plan. Duplicate entry, see A10432

A10442 Construction retaining wall at ashmore community park City Operational Plan


A10463 Somerset pedestrian signals Public Invitation to Offer (ITO) (i) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10466 Portable weigh-in-motion system Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10472 Path lighting – swift park, nerang Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan. Duplicate entry, see A11147

A10493 Recycling rights at molendinar and reedy creek waste and recycling facility

Invitation to Offer, Innovative Procurement opportunity (iii) 3 years Q3 Contract(s) be awarded under delegation Remove from Plan

A10500 Holistic waste strategy - consultancy Solid Waste Strategy 2024

Quotation process (i) 3 Months Q3 Contract(s) be awarded under delegation Remove from Plan

A10504 Reedy creek landfill leachate discharge to sewer Quotation process (ii) 4 Months Q3 Contract(s) be awarded under delegation Remove from plan

A10506 Upgrade of bin flaps and install guiderails at all wrcs Public Invitation to Offer (ITO) (iii) 6 Months Q3 Contract(s) be awarded under delegation Remove from Plan

A10509 Design a new domestic vehicle waste receival facility and recycling drop off centre at coomera



A10534 Remove from the city contracting plan q1 2018-19 Single source: Only one supplier is reasonably available (i) 1 Year Q3 "1) Reinstated to The City Contracting Plan (Item was previously removed from the City Contracting Plan as part of the Q1 Acquittal)2) Estimated contract value changed to $7,0003) Expected time to market changed to Q3"

1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Biomerieux Australia

*Biomerieux Australia Pty Ltd Remove from plan

A10541 Supply, service and replacement parts for cctv cameras Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to


*IBAK Australia Pty Ltd Remove from Plan

A10545 Servicing scientific and laboratory equipment- inductively coupled plasma spectrophotometer



*Perkinelmer Pty Ltd Remove from Plan

A10558 Odour impact assessment reviews Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10577 Sewer pump station od1 capacity upgrade Public Invitation to Offer (ITO) (ii) 6 Months Q3 Contract(s) be awarded under delegation Remove from plan

A10583 Repair structural damage and replace pta stage 1-3 penstock merrimac stp

Quotation process (ii) 3 Months Q3 Contract(s) be awarded under delegation Remove from plan

A10591 Install new water mains along stapylton jacobs well road Public Invitation to Offer (ITO) (iii) 8 months Q3 Contract(s) be awarded under delegation Remove from plan

A10601 Energy management system (ems) at the merrimac stp - consultancy

Quotation process (i) 2 Months Q3 Contract(s) be awarded under delegation Remove from plan, delivered internally

A10605 Adac subscription - institute of public works engineering australasia (queensland division)

Gold Coast 2022 Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


*Institute of Public Works Engineering Australasia Ltd

Remove from Plan

A10607 Asset management consultancy Gold Coast 2022 Quotation process (i) 2 Weeks Q3 Contract(s) be awarded under delegation Remove from plan

A10611 Provision of amazon web services (aws) - cloud services platform



*Amazon Web Services Remove from plan

A10654 Creative, digital and accessibility services Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10658 Provision of software licence and support for ibm rational doors



*Certus Solutions Pty Ltd Remove from plan

A10686 Professional services for network assessment and security enhancement for scn/protective services

Quotation process (i) 3 years (+1 x 1 year) Q3 Contract(s) be awarded under delegation Remove from plan

A10692 Ups preventive maintenance Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Vertiv (Australia) Pty Ltd Remove from plan

A10723 Mobility as a platform Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from Plan

A10726 Office 365 Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10727 Data analytics tool Public Invitation to Offer (ITO) (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10743 Provision of fuel cards Utilise a government/LGAQ arrangement (iii) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10753 Fire services consultancy Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from plan

A10851 Future plan - christmas 2018 and beyond Quotation process (i) 1 Year Q3 Contract(s) be awarded under delegation Remove from Plan

A10852 Portable beach access matting Quotation process (i) 1 month Q3 Contract(s) be awarded under delegation Remove from Plan

A10854 Condition assessment and refurbishment of gravity and stormwater pipelines and maintenance holes

Expression of Interest (EOI) and Invitation to Offer (ITO) (iv)S 5 years (+5 x 1 year) Q4 Recommendation to enter into the arrangement be brought back to Council for consideration

*Remove from Plan

A10855 Cleaning and maintenance of water tanks Quotation process (i) 1 Year (+2 x 1 Year) Q3 Contract(s) be awarded under delegation Remove from plan

A10856 Kerbside hard waste collection Invitation to Offer (ITO) for Significant Contract (iv) 3 years (+1 x 1 year) Q3 Recommendation to enter into the arrangement be brought back to Council for consideration

*Remove from Plan

A10858 Supply and delivery of four amphibious vehicles and trailers



128 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A10859 External cleaning of city assets including windows Quotation(s) from existing arrangement(s) (i) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10861 Supply and delivery of miscellaneous gases Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from plan

A10866 Landfill environmental monitoring and reporting services Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation Remove from Plan

A10867 Dust desposition monitoring Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation Remove from plan

A10874 Electrical maintenance, servicing and repairs Public Invitation to Offer (ITO) (iv)S 5 Years Q3 Recommendation to enter into the arrangement be brought back to Council for consideration

*Remove from plan

A10875 Training program for waste and water Public Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A10876 Project review and advisory services Public Invitation to Offer (ITO) (iv)S 3.5 years Q3 Recommendation to enter into the arrangement be brought back to Council for consideration

*Remove from plan

A10880 Upper coomera aquatic centre - equipment Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation Remove from plan. Duplicate entry, see A10277

A10883 Design: new water mains in stapylton and alberton Quotation process (i) 18 months Q3 Contract(s) be awarded under delegation Remove from plan

A10918 Main beach event Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation Remove from plan

A10956 Recycling rights at stapylton waste and recycling facility Solid Waste Strategy 2024

Public Invitation to Offer (ITO) (i) 3 years (+2 x 1 year) Q3 Contract(s) be awarded under delegation Remove from Plan

A10965 Be my guest program Quotation process (i) 8 months Q3 Contract(s) be awarded under delegation Remove from plan

A10976 Cleaning and maintenance of water tanks Quotation process (i) 1 year (+2 x 1 year) Q4 Contract(s) be awarded under delegation Remove from plan. Activity to occur 2019-20

A10977 Relining of a water main at the pines golf club Public Invitation to Offer (ITO) (ii) 3 months Q3 Contract(s) be awarded under delegation Remove from plan

A10980 Arm architecture - continuity of the council endorsed masterplan for the new art gallery


(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARM Architecture

*ARM Architecture Remove from plan


Public Invitation to Offer (ITO) (i) 3 years (+3 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Remove from Plan

A10998 Cloud transformation service Public Invitation to Offer (ITO) (i) 1 year 5 months (+2 x 1 year)

Q3 Contract(s) be awarded under delegation Remove from plan

A11014 Supply and delivery of mobile garbage bins Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Remove from Plan


Public Invitation to Offer (ITO) (iii) 9 months Q3 Contract(s) be awarded under delegation Remove from plan. Duplicate entry, see A10864

A11023 Provision of bulk petroleum Public Invitation to Offer (ITO) (iv)S 3 years (+1 x 1 year) Q3 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

*Remove from plan

A11024 Construction of storm water infrastructure in dudley street mermaid waters and lawson street southport

Invitation to Offer (ITO) for Significant Contract (iii)S 2 years Q3 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Remove from plan. Activity to occur 2019-20

A11082 Refinement of planning assumptions Quotation process (i) 6 Months Q3 Contract(s) be awarded under delegation Remove from Plan

A11088 Collection, transportation and processing of green waste from waste management facilities


*Remove from Plan

A11090 Design and construct for elanora cable replacement project Public Invitation to Offer (ITO) (i) 4 months Q3 Contract(s) be awarded under delegation Remove from Plan

A11091 Supply of plug valves for reservoir valve replacements 2018-19


(i) 8 months Q3 1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Fluid Control Sales & Installations Pty Ltd. *

Fluid Control Sales and Installations Pty Ltd

Remove from plan

A11170 Kerbside hardwaste collection Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (+1 x 1 year) Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Remove from Plan

A11172 Park in centre schemes GC City Transport Strategy 2031, City Operational Plan

Quotation process (i) 1 month Q3 Contract(s) be awarded under delegation Remove from plan

A11173 Local parking studies GC City Transport Strategy 2031, City Operational Plan


A11174 Final stage of the stormwater local government infrastructure plan lip network development

Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation Remove from plan

A11185 Ecm design and implementation Public Invitation to Offer (ITO) (iii) 1 year 6 months Q3 Contract(s) be awarded under delegation Remove from Plan

A11186 Bio-resource management strategy - market analysis Quotation process (i) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A11202 Rfid to inform feasibility of outsourcing abandoned vehicle operations

Expression of Interest (EOI) and Invitation to Offer (ITO) (iii) 1 year Q3 Contract(s) be awarded under delegation Remove from Plan

A11203 Construction of the surfers paradise sand backpass pipeline

Public Invitation to Offer (ITO) (iii) 2 years Q3 Contract(s) be awarded under delegation Remove from plan. Activity to occur 2019-20

A11207 Specification security services Quotation(s) from existing arrangement(s) (i) 4 weeks Q3 Contract(s) be awarded under delegation Remove from plan

A11211 Management and operation of ashmore bicycle centre Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(iii) 5 years Q3 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to PCYC - Queensland Police

PCYC - Queensland Police Remove from plan

A11219 Design and construct recycle street at molendinar waste and recycling centre

Quotation process (ii) 8 weeks Q3 Contract(s) be awarded under delegation Remove from plan

D1 - Additional Contracts which went to market and were completed in the quarter (Q3) which were not on the City Contracting PlanA11268 Delivery of a submerged control structure for the palm

beach shoreline projectInvitation to Offer (ITO) for Significant Contract (iv)S 80 weeks Contract Completed

Q3Recommendation to enter into the Significant Contract be brought back to Council for consideration * *

Contract LG314/254/18/007 awarded to Hall Contracting Pty Ltd and Heron Construction for $18,243,825.66

A11269 Supply and delivery of oils & lubricants Public Invitation to Offer (ITO) (i) 3 years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/411/19/014 awarded to B P Australia Pty Ltd for $544,862.37


129 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A11270 Management and operation of city of gold coast aquatic centres

Public Invitation to Offer (ITO) (i) 15 years (+2 x 1 year)

Contract Completed Q3


Contract LG314/411/19/001 awarded to Belgravia Leisure for $117,980.00

A11271 Design and construction of landslip remediation at numerous sites

Public Invitation to Offer (ITO) (iii) 27 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/18/070 awarded to Alder Constructions Pty Ltd for $6,196,000.00

A11272 Supply and installation of a security door at the mayors office in the southport chambers

Quotation(s) from existing arrangement(s) (i) 1 week Contract Completed Q3


A11273 Provision of retail electricity for street lights Utilise a government/LGAQ arrangement (iii) 3 years Contract Completed Q3


Stanwell Energy Contract LG314/1210/18/034 awarded to Stanwell Energy for $28,866,534.00

A11274 Geotechnical investigations for sewage treatment plant upgrades

Quotation process (ii) 2 years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/102 awarded to Construction Sciences Pty Ltd for $127,875.00

A11275 Handrail, pavement and metalwork renewals at coombabah sewage treatment plant

Quotation(s) from existing arrangement(s) (ii) 60 days Contract Completed Q3


A11276 Project online implementation Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Contract Completed Q3

1. Council is satisfied due to Ongoing licencing, support and maintenance to existing systemsmaking it disadvantageous or impractical to invite quotes/tenders2. Contract(s) be awarded under delegation Sensei Productivity Pty Ltd

Sensei Productivity Pty Ltd Contract LG314/1185/19/030 awarded to Sensei Productivity Pty Ltd for $190,000.00

A11277 Detailed design of waste and recycling centre bin bay upgrades at various locations


Contract(s) be awarded under delegation Contract LG314/621/19/133 awarded to Ganden Engineers and Project Managers for $46,008.00

A11278 Removal of ladder at rda3 water reservoir Quotation(s) from existing arrangement(s) (ii) 30 days Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/765/14/002 awarded to W. Cooke Engineering Pty. Ltd. for $6,895.00

A11279 Engineering investigation, options study and detailed design for retaining wall at mudgeeraba


Contract(s) be awarded under delegation Contract LG314/621/19/180 awarded to SMEC Australia Pty Ltd for $68,350.00

A11280 Supply and install pergola at home of the arts (hota) security office


Contract(s) be awarded under delegation Contract LG314/690/19/082 awarded to Maintain Australia Pty Ltd for $8,307.28

A11281 Removal of asbestos containing material at pizzey park mens shed at miami

Quotation(s) from existing arrangement(s) (i) 1 week Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/080 awarded to CDR Industries Pty Ltd for $1,200.00

A11282 External workplaces - project support officer Quotation process (i) 2 years Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/166 awarded to Mott MacDonald Australia Pty Limited for $119,884.00

A11283 Stormwater panel subject matter expert - tuflow software & quantity policy



1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation BMT EASTERN AUSTRALIA PTY LTD

BMT EASTERN AUSTRALIA PTY LTD

Contract LG314/621/19/15 awarded to BMT EASTERN AUSTRALIA PTY LTD for $77,000.00

A11284 Stormwater panel subject matter expert - hydrology for gold coast city catchment areas

LOCAL GOVERNMENT INFRASTRUCTURE PLAN (LGIP)



1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation Don Carroll Project Management Pty Ltd, Alluvium Consulting Australia, WMA Water Pty Ltd

Don Carroll Project Management Pty Ltd, Alluvium Consulting Australia, WMA Water Pty Ltd

Contract LG314/621/19/15 awarded to Don Carroll Project Management Pty Ltd for $55,000.00, Alluvium Consulting Australia for $86,400.00, WMA Water Pty Ltd for $70,400.00

A11285 Local government infrastructure plan 2 assurance review Quotation process (i) 30 months 9 weeks Contract Completed Q3

Contract(s) be awarded under delegation Strategic Asset Management Australia Pty Ltd, PIE Solutions Pty Ltd, WSP Australia Pty Limited

Contract LG314/621/19/139 awarded to Strategic Asset Management Australia Pty Ltd for $38,400.00, PIE Solutions Pty Ltd for $27,360.00, WSP Australia Pty Limited for $42,000.00

A11286 Active transport network implementation plan Quotation(s) from existing arrangement(s) (i) 7 months 3 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/141 awarded to Cardno (Qld) Pty Ltd for $99,536.00

A11287 Wsud condition assessment 2018/19 Quotation process (i) 10 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/143 awarded to Renew Solutions Pty Ltd for $36,995.64

A11288 Southport special entertainment precinct Quotation process (i) 3 months 10 days Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/162 awarded to Struber Pty Ltd for $20,340.00

A11289 Refurbishment of the large and small halls at paradise point community centre

Quotation(s) from existing arrangement(s) (i) 7 weeks 4 days Contract Completed Q3


A11290 External workplaces transport infrastructure audits Quotation process (i) 11 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/164 awarded to Point8 Pty Ltd for $45,300.00

A11291 Roadside environment network prioritisation and selection of acceptable treatments

Quotation(s) from existing arrangement(s) (i) 3 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/165 awarded to Bitzios Consulting for $27,220.00

A11292 Coastal hazard adaptation strategy phase 3a Quotation process (i) 4 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/177 awarded to Water Technology Pty Ltd for $109,750.00

A11293 Design of shared path, creek street, pimpama Quotation process (i) 6 months Contract Completed Q3


A11294 Major update 2 & 3 engagement Quotation process (i) 10 months Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/187 awarded to Articulous Pty Ltd for $122,450.00

A11295 Removal of stock/ fauna fences within pimpama river conservation area


Contract(s) be awarded under delegation Contract LG314/690/19/089 awarded to Uri & U Enterprises for $23,569.00

A11296 Asbestos removal at dowling drive Quotation(s) from existing arrangement(s) (i) 7 days Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/087 awarded to Axles Earthmoving & Civil Works Pty Ltd for $8,665.00

A11297 Replace quad ensuite cabin at broadwater tourist park Quotation process (i) 8 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/085 awarded to Eastcoast Homes & Park Cabins for $87,600.00

A11298 Design and installation of bored piles for the construction of viewing platforms, pine lakes elanora

Quotation process (i) 14 days Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/1211/19/111 awarded to Envirostruct Services Pty Ltd for $62,240.00

A11299 Project connection contract for benowa raw sewage pump station at racecourse drive bundall


(iii) 4 months Contract Completed Q3

1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation Energex

Energex Contract LG314/1210/19/012 awarded to Energex for $697,728.03


130 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A11300 Review of public art policy and guidelines Quotation process (i) 6 months 2 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/191 awarded to artfully for $18,660.00

A11301 Line of sight review for lgip 2 Quotation process (i) 4 months 2 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/197 awarded to PSA Consulting for $34,462.00

A11302 Refurbish studio village community centre at oxenford Quotation(s) from existing arrangement(s) (i) 4 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/092 awarded to Fahey Quality Painters & Decorators Pty Ltd for $24,600.00

A11303 Stage 2 foyer upgrade at nerang administration Quotation process (i) 7 weeks Contract Completed Q3


A11304 Supply and install carport at tipplers resort stradbroke island



A11305 Supply and install shelter in pat fagan park coolangatta Quotation(s) from existing arrangement(s) (i) 11 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/690/19/093 awarded to Aizer Building Solutions Pty Ltd for $59,074.79

A11306 Waste levy specialist support Solid Waste Strategy 2024


(i) 6 months Contract Completed Q3

1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation EnviroCom Australia

EnviroCom Australia Contract LG314/621/19/208 awarded to EnviroCom Australia for $236,500.00

A11307 Removal of carousel at broadbeach mall Quotation process (i) 2 weeks Contract Completed Q3


A11308 Bleach festival 2019 Culture Strategy 2023


(i) 1 month Contract Completed Q3

1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation Bleached Arts Ltd

Bleached Arts Ltd Contract LG314/411/19/068 awarded to Bleached Arts Ltd for $30,000.00

A11309 Lgip unit rates and calculator upgrade Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 month 1 week Contract Completed Q3

1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation MIEngineers and Benchmark Estimating Software

MIEngineers and Benchmark Estimating Software

Contract LG314/621/19/203 awarded to MIEngineers and Benchmark Estimating Software for $91,566.00

A11310 Demolition of timber footbridge and pathway at lancewood circuit robina



A11311 Demolition of timber pedestrian footbridge at 374 brisbane road arundel



A11312 Combustible cladding Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 2 years 6 months Contract Completed Q3

1. Council is satisfied due to Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders2. Contract(s) be awarded under delegation Thomas Independent Certification

Thomas Independent Certification Contract LG314/621/19/212 awarded to Thomas Independent Certification for $48,400.00

A11316 Hay group pty ltd - job evaluation manager subscription services


Contract(s) be awarded under delegation Contract awarded by PO 3000293963 to Korn Ferry Hay Group Pty Ltd $43,290.00

A11318 Environmental consultancy Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 2 months Contract Completed Q3

1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation BMT Eastern Australia Pty Ltd

BMT Eastern Australia Pty Ltd Contract LG314/621/18/151 awarded to BMT Eastern Australia Pty Ltd for $32,000.00

A11325 Qld museum network Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 31 weeks Contract Completed Q3

1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation QLD Museum Network

QLD Museum Network Contract LG314/621/19/181 awarded to QLD Museum Network for $35,000.00

A11346 Urban tree canopy study Quotation process (i) 12 weeks Contract Completed Q3

Contract(s) be awarded under delegation Contract LG314/621/19/199 awarded to ARUP for $49,750.00

D2 - Additional Contracts which went to market in Q3 and will be completed in Q4, which were not on the City Contracting PlanA11317 Cert iv government investigation consultancy Quotation process (i) 1 year (+2 x 1 year) Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/18/059 out to market, to be

awarded Q4.

A11320 Sewer maintenance hole refurbishment fy 2018-19 Quotation(s) from existing arrangement(s) (iii) 1 year 6 months Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/087 out to market, to be awarded Q4.

A11326 Coastal infrastructure resilience and capacity planning Quotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/182 out to market, to be awarded Q4.

A11327 Local government infrastructure plan 2 assurance review (ti)

Quotation process (i) 5 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/186 out to the market, to be awarded Q4.

A11328 Replacement power and control cabling to elanora sewage treatment plant bioreactor a-f basins

Public Invitation to Offer (ITO) (ii) 12 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/105 out to market, to be awarded Q4.

A11331 Master planning for molendinar waste precinct Quotation process (ii) 5 months Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/175 out to the market, to be awarded Q4.

A11333 Refurbishment of the amenities building at tallebudgera creek tourist park

Quotation(s) from existing arrangement(s) (i) 6 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/128 out to market, to be awarded Q4.

A11334 Upgrade lifeguard facility at margaret avenue broadbeach Quotation(s) from existing arrangement(s) (i) 6 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/077 out to market, to be awarded Q4.

A11336 Supply and install shed at coomera indoor sports centre Quotation(s) from existing arrangement(s) (i) 14 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/121 out to market, to be awarded Q4.

A11337 Design, supply and install a cantilevered shade structure at coomera rivers state school

Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/120 out to market, to be awarded Q4.

A11339 Digital city mia software build poc Quotation process (i) 4 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1185/19/055 out to the market, to be awarded Q4.

A11340 Design and documentation services for a public toilet building in ed hardy park


A11342 Design, supply and installation of ventilation system at mal burke carpark

Quotation(s) from existing arrangement(s) (i) 3 months Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/098 out to market, to be awarded Q4.

A11345 Abbott park fitness equipment construction Quotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/116 out to market, to be awarded Q4.

A11347 Replace decking on footbridge in river reserve ashmore Quotation(s) from existing arrangement(s) (i) 10 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/097 out to market, to be awarded Q4.

A11348 Design of shared path honeyeater drive, burleigh waters Quotation process (i) 3 months 2 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/200 out to the market, to be awarded in Q4.

A11349 Design review – upgrade currumbin point priority crossing & farmers family car park

Quotation(s) from existing arrangement(s) (i) 3 months 2 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/201 out to the market, to be awarded in Q4.

A11350 Pimpama jacobs well road – preliminary design four lane arterial road

Quotation process (i) 4 months 2 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/206 out to the market, to be awarded in Q4.


131 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A11351 Asset whs risk review - electrical & communication pits, conduits, poles & cables

Quotation process (i) 3 months 2 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/209 out to the market, to be awarded in Q4.

A11353 Replace bbq at lions park tallebudgera valley Quotation(s) from existing arrangement(s) (i) 8 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/095 out to market, to be awarded Q4.

A11354 Supply and install two lawn beams at southport cemetery Quotation(s) from existing arrangement(s) (i) 2 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/100 out to market, to be awarded Q4.

A11357 Supply and install decorative lighting in surf parade broadbeach


A11358 Supply and install switchboard, pole and pit at goodwin park coolangatta


A11359 Pedestrian pathway lighting carrara depot Quotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/122 out to market, to be awarded Q4.

A11362 Repair wall at helensvale library Quotation(s) from existing arrangement(s) (i) 3 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/096 out to market, to be awarded Q4.

A11363 Design, supply and install carport at namu merrimac Quotation(s) from existing arrangement(s) (i) 8 weeks Q3 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/071 out to market, to be awarded Q4.

A11374 Isovist planning - e-planning software for city plan online and submissions


(i) 2 years Q3 1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation ISovist Australia Pty Ltd

ISovist Australia Pty Ltd NEW ITEM. Contract LG314/1185/19/059 out to the market, to be awarded Q4.

E - New contracts added to the City Contracting Plan for 2018-19A11313 Operational maintenance and minor works Expression of Interest (EOI) and Invitation to Offer (ITO) (iv)S 5 years (+5 x 1 year) Q4 Recommendation to enter into the Significant Contract be brought back to Council for

consideration *NEW ITEM

A11314 Program of heritage unit 2018-19 Culture Strategy 2023

Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11315 Street enhancement for emerging communities Transport Strategy 2031

Quotation process (i) 6 months Q3 Contract(s) be awarded under delegation Remove from Plan

A11319 Cultural mapping and planning Quotation process (i) 4 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11321 Property management services for 10 beach road surfers paradise


(i) 24 months Q3 1. Council is satisfied due to Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders2. Contract(s) be awarded under delegation

Remove from plan

A11322 Event management of black stump Quotation process (i) 1 Day Q3 Contract(s) be awarded under delegation NEW ITEM

A11323 Audio video system maintenance and support services at the council chambers

Quotation process (i) 1 year (+1 x 1 year) Q3 Contract(s) be awarded under delegation NEW ITEM

A11324 Coastal hazard adaptation strategy phase 3b Quotation process (i) 12 weeks Q3 Contract(s) be awarded under delegation Remove from Plan

A11329 Oracle middleware (soa suite, weblogic, bea integration) Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to

(i) 1 year Q3 1. Council is satisfied due to Ongoing licencing, support and maintenance to existing systemsmaking it disadvantageous or impractical to invite quotes/tenders

Remove from Plan

A11330 Review of lifeguard services Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11332 Youth space rufous whistler park pimpama Quotation process (i) 16 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11335 Maintenance of council weighbridges Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

A11338 Springbrook groundwater research Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(ii) 3 years Q3 1. Council is satisfied due to Specialised nature of the services that are sought, makes itdisadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation

NEW ITEM

A11341 Sediment and erosion control project Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

A11343 Construction of bin bay upgrades Public Invitation to Offer (ITO) (ii) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11344 City flows monitoring pilot program Quotation process (ii) 1 year Q3 Contract(s) be awarded under delegation NEW ITEM

A11352 Light rail stage 3a positive engagement strategy Quotation process (i) 9 months Q3 Contract(s) be awarded under delegation Activity on hold

A11355 Park improvement at lions park jacobs well Quotation process (i) 2 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11356 Relocate water service supply at pizzey park miami Quotation(s) from existing arrangement(s) (i) 2 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11360 Coronet park improvement stage 1 Quotation(s) from existing arrangement(s) (i) 15 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11361 Master plan for the palm beach aquatic centre redevelopment


A11364 Replacement of sewer pipework at miami pool, miami Quotation(s) from existing arrangement(s) (i) 11 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11365 Design for flood - flood models and mapping update Quotation process (i) 3 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11366 High impact industry investigation Quotation process (i) 3 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11367 Emissions and amenity protection study Quotation process (i) 15 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11368 Cbd market and research - legal advice overall plan Utilise a government/LGAQ arrangement (i) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11369 Cbd events delivery Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11370 Cbd model and commercial development attraction Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11371 Dtmp implementation: product packaging pilot program Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11372 Dtmp implementation" town planning services Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11373 Social benefit collection bins at ww sites Quotation process (i) 1 year (+1 x 1 year) Q3 Contract(s) be awarded under delegation NEW ITEM

A11375 Sewer relining 2019-2020, 2020-2021 Quotation(s) from existing arrangement(s) (iii) 2 years Q4 Contract(s) be awarded under delegation NEW ITEM


132 Adopted Report


and Corporate Plans


Option(s)



Council



Policy


A11376 Digital city platform - analytics/ai/blockchain development services

Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation NEW ITEM

A11377 Digital city platform - frontend development services Public Invitation to Offer (ITO) (i) 3 years Q3 Contract(s) be awarded under delegation NEW ITEM

A11378 Design and certification of pedestrian bridge at tchoobey reserve, burleigh heads

Quotation process (i) 20 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11379 Social benefit collection bins at water & waste sites Public Invitation to Offer (ITO) (i) 1 year (+1 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

A11380 Sewage gravity network refurbishment Public Invitation to Offer (ITO) (iv)S 2 years (+1 x 1 year) Q4 Contract(s) be awarded under delegation

*NEW ITEM

A11381 Planned and reactive civil works Public Invitation to Offer (ITO) (iii) 1 year (+1 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

A11382 Minor miscellaneous works sewage treatment plants and pump stations

Public Invitation to Offer (ITO) (iii) 1 year (+1 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

A11383 On demand bulk hard waste collection Utilise a government/LGAQ arrangement (iii) 1 year (+1 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

A11384 Processing of food waste Quotation process (i) 1 year (+1 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

A11385 Griffith centre for coastal management Ocean Beaches Strategy 2013-23


(i) 1 year Q4 Contract(s) be awarded under delegation Griffith University NEW ITEM

A11267 Register of pre-qualified suppliers for minor miscellaneous works sewerage treatment

Quotation(s) from existing arrangement(s) (i) 3 years (+2 x 1 year) Q4 Contract(s) be awarded under delegation NEW ITEM

Other changes made to Q4 itemsA10023 Position paper on integration with city plan Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation 1) Sourcing method changed to Single Source continuity of expert

service or adviceA10046 Continuity of the council endorsed masterplan for the gold

coast cultural precinctSole source: Goods/services matches the existing system/equipment/proprietary item/brand


*ARM Architecture No action needed, Scheduled Q4

A10113 Culvert renewal repair causeway culvert kerkin road pimpama

Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10227 Specialist advisory services for the delivery of the gold coast cultural precinct

Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a

(i) 1 Year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes itdisadvantageous or impractical to undertake a competitive process

Jones Lang Lasalle (QLD) Pty Limited

No action needed, Scheduled Q4

A10374 Albert waterways community centre extension - design consultancy

Public Invitation to Offer (ITO) (i) 6 months Q4 Contract(s) be awarded under delegation 1) Estimated contract value changed to $500,000

A10736 Fleet acquisition- trucks cab chassis Utilise a government/LGAQ arrangement (iii) 1 Year Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Move to Q4

A10840 Lease of cafe space at broadbeach library Single source: It is in the public interest to single source (i) 3 years Q4 1. Council is satisfied that it is in the public interest to single source to Endeavour Foundation asa social procurement initiative

Endeavour Foundation Activity on hold

A11008 Supply and maintenance: passenger and light vehicles Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A11009 Construction of coombabah sewerage treatment plant cogeneration plant

Public Invitation to Offer (ITO) (iii) 9 months Q4 Contract(s) be awarded under delegation 1) Contract duration changed to 6 months

A11263 Management of city of gold coast tourist parks City Operational Plan

Invitation to Offer (ITO) for Significant Contract (iv)S 6 years (+4 x 1 year) Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

1) contract duration is changed to 5 years + 1 by 5 year extension option. 2) Estimated contract value changed to $22,500,000.003) Expected time to market changed to Q4


133 Adopted Report

Attachment 2 - City Contracting Plan 2018-19 Q3 Single and Sole Source Suppliers Relative to the Recommended Amended City Contracting Plan 2018-19*Contract Type: S-Significant; D-Disposal; R-Revenue





Expected Contract



(financial year)



Supplier is not

local in accordanc

e with Council's

Policy

Supplier (Single/Sole sourcing) Actions to Take

Active Acquittal?

Part of Q3 Stats?

Status for Q3 Aquittal?

Select Category: A1, A2, B, C, D1, D2, E, Other

ABN SAP



(i) 1 Year Q3 Contract(s) be awarded under delegation to 12d Solutions Pty ltd

* 12d Solutions Pty ltd Move to Q4 YES YES Moved to Q4 B 43101351991 102307

A10709 Provision of design and asset management software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q4 item no change

Contract(s) be awarded under delegation to A2K Technologies Pty Ltd * A2K Technologies Pty Ltd No action needed, Scheduled Q4 YES NO N/A 76161568814 105546

A10892 Noise testing mike hatcher raceway Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(i) 3 years 2 months

Q4 Contract(s) be awarded under delegation to Acoustic Works Pty Ltd

* Acoustic Works Pty Ltd No action needed, Scheduled Q4 YES NO N/A 56157965056 105940



(i) 1 Year Q3 Contract(s) be awarded under delegation to Acresta

* Acresta Move to Q4 YES YES Moved to Q4 B



(ii) 5 years (+2 x 1 year)

Q3 Contract(s) be awarded under delegation to Advam Pty Ltd

* * Advam Pty Ltd Move to Q4 YES YES Moved to Q4 B 97112038169 105646


(i) 1 Year Q3 Contract(s) be awarded under delegation to Aginic

* Aginic Move to Q4 YES YES Moved to Q4 B 26418442054 108980



(i) 1 Year Q3 Contract(s) be awarded under delegation to Alcorn Security Group

* Alcorn Security Group Move to Q4 YES YES Moved to Q4 B 23604540070 108482

A10052 Works associated with gas pipelines - allgas Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards

ki it i ti l t i it t /t d

(i) 1 Year Q3 Contract(s) be awarded under delegation to Allgas Energy Pty Ltd Allgas Energy Pty Ltd Contract LG314/1210/19/001 awarded to Allgas Energy Pty Ltd for $59,100.00. Future projects to occur Q4

YES YES Moved to Q4 A1 52009656446 104225



(i) 1 year (+2 x 1 year)

Q3 Contract(s) be awarded under delegation to Alpha Biogas Pty Ltd

* Alpha Biogas Pty Ltd Move to Q4 YES YES Moved to Q4 B 98161771839 106687



(i) 1 Year Q3 Contract(s) be awarded under delegation to Anstat Pty Ltd

* Anstat Pty Ltd Activty on hold YES YES Moved to Q4 B 15115133152 103671


Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to

(i) 1 Year Q3 Contract(s) be awarded under delegation to Aptean (Australia) Pty Ltd * Aptean (Australia) Pty Ltd Move to Q4 YES YES Moved to Q4 B 72093616276 109152

A10046 Continuity of the council endorsed masterplan for the gold coast cultural precinct


(i) 1 Year Q4 Contract(s) be awarded under delegation to ARM Architecture

* ARM Architecture No action needed, Scheduled Q4 YES NO N/A Other 22476949399 105837



(i) 1 year Q3 Contract(s) be awarded under delegation to ARUP ARUP Move to Q4 YES YES Moved to Q4 B 18000966165 101435



(i) 1 Year Q3 Contract(s) be awarded under delegation to Aussie Telecom Pty Limited * Aussie Telecom Pty Limited Move to Q4 YES YES Moved to Q4 B 76075484892 105370

A10216 Provision of editorial and distribution services for gc2018 Single source: Only one supplier is reasonably available (i) 9 months Q4 Contract(s) be awarded under delegation to Australian Associated Press Pty Ltd * Australian Associated Press Pty

LtdNo action needed, Scheduled Q4 YES NO N/A 88006180801 108921

A10901 Body language and behavioural interviewing Single source: Only one supplier is reasonably available (i) 1 day Q3 Contract(s) be awarded under delegation to Australian Polygraph Services * Australian Polygraph Services Move to Q4 YES YES Moved to Q4 B 49073912928



Q3 Contract(s) be awarded under delegation to Australian Postal Corporation * Australian Postal Corporation Move to Q4 YES YES Moved to Q4 B 28864970579 105333

A10527 Corporate membership for the australian water association Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 Year Q4 Contract(s) be awarded under delegation to Australian Water Association Ltd * Australian Water Association



(i) 1 Year Q3 Contract(s) be awarded under delegation to Australis Advisory Group Pty Ltd * Australis Advisory Group Pty

LtdMove to Q4 YES YES Moved to Q4 B 14603073114 107538

A10572 Manufacturers of specialist cables in reticulation system and water and sewage treatment plants

Single source: Only one supplier is reasonably available (i) 1 year (+2 x 1 year)

Q4 Contract(s) be awarded under delegation to Bambach Wires & Cables Pty Ltd * Bambach Wires & Cables Pty

LtdNo action needed, Scheduled Q4 YES NO Moved to Q4 84004012391 102612



(i) 1 Year Q3 Contract(s) be awarded under delegation to Bang the Table Pty Ltd

* Bang the Table Pty Ltd Move to Q4 YES YES Moved to Q4 B 96127001236 104669



(i) 1 Year Q3 Contract(s) be awarded under delegation to Bang the Table Pty Ltd

* Bang the Table Pty Ltd Move to Q4 YES YES Moved to Q4 B 96127001236 104669


(i) 1 year Q3 Contract(s) be awarded under delegation to Benchmark Pty Ltd Benchmark Pty Ltd Move to Q4 YES YES Moved to Q4 B Missing Missing

A10821 Microstran and microstation advanced select City Operational Plan


(i) 1 Year Q4 Contract(s) be awarded under delegation to Bentley Systems International Ltd * Bentley Systems International

LtdNo action needed, Scheduled Q4 YES NO N/A 200101


(i) 1 year Q3 Contract(s) be awarded under delegation to Bibliotheca Australia Pty Ltd * Bibliotheca Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 99134800383 107732



(i) 3 Years Q3 Contract(s) be awarded under delegation to Bibliotheca Pty Ltd

* Bibliotheca Pty Ltd Move to Q4 YES YES Moved to Q4 B 99134800383 107732

A11308 Bleach festival 2019 Culture Strategy 2023


(i) 1 month Contract Completed

Q3

Contract(s) be awarded under delegation to Bleached Arts Ltd Bleached Arts Ltd Contract LG314/411/19/068 awarded to Bleached Arts Ltd for $30,000.00 YES YES New and awarded D1 51 606 393 551



(i) 1 Year Q3 Contract(s) be awarded under delegation to BMT EASTERN AUSTRALIA PTY LTD * BMT EASTERN AUSTRALIA

PTY LTDMove to Q4 YES YES Moved to Q4 B 54010830421 104108

A11283 Stormwater panel subject matter expert - tuflow software & quantity policy


(i) 1 year Contract Completed

Q3

Contract(s) be awarded under delegation to BMT EASTERN AUSTRALIA PTY LTD

BMT EASTERN AUSTRALIA PTY LTD

Contract LG314/621/19/15 awarded to BMT EASTERN AUSTRALIA PTY LTD for $77,000.00

YES YES New and awarded D1 54 010 830 421

A11318 Environmental consultancy Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 2 months Contract Completed

Q3

Contract(s) be awarded under delegation to BMT Eastern Australia Pty Ltd

BMT Eastern Australia Pty Ltd Contract LG314/621/18/151 awarded to BMT Eastern Australia Pty Ltd for $32,000.00 YES YES New and awarded D1 54010830421

A10055 Supply gas to various city locations for oxygen cylinders Single source: Only one supplier is reasonably available (i) 1 year Q3 Contract(s) be awarded under delegation to BOC Ltd BOC Ltd Move to Q4 YES YES Moved to Q4 B 95000029729 104591



(i) 1 year Q3 Contract(s) be awarded under delegation to Broadleaf Habi-Tec Pty Ltd

Broadleaf Habi-Tec Pty Ltd Move to Q4 YES YES Moved to Q4 B 50615235053 108054

A10535 Consumables for specialised analytical testing for parasites for identification and enumeration of c


(i) 1 Year Q4 Contract(s) be awarded under delegation to BTF Pty Ltd

* BTF Pty Ltd No action needed, Scheduled Q4 YES NO N/A 22086488084 107759

A10565 Manufacturer of vacuum pumps and systems used at vacuum pump stations

Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation to Busch Australia Pty Ltd

* Busch Australia Pty Ltd No action needed, Scheduled Q4 YES NO Moved to Q4 38006402964 104271



(i) 3 Years Q3 Contract(s) be awarded under delegation to C R Kennedy & Co Pty Ltd * C R Kennedy & Co Pty Ltd Move to Q4 YES YES Moved to Q4 B 50008458884 102850



(i) 1 Year Q3 Contract(s) be awarded under delegation to CAPIX Pty Ltd

* CAPIX Pty Ltd Move to Q4 YES YES Moved to Q4 B 95087364805 106820



(i) 1 Year Q3 Contract(s) be awarded under delegation to CaseWare Australia and New Zealand Task Technology Pty Ltd * CaseWare Australia and New

Zealand Task Technology Pty Ltd

Move to Q4 YES YES Moved to Q4 B 98878099363 109557


134 Adopted Report




Expected Contract



(financial year)



Supplier is not

local in accordanc

e with Council's

Policy


Active Acquittal?

Part of Q3 Stats?



ABN SAP



(i) 1 Year Q3 Contract(s) be awarded under delegation to Ceanet Pty Ltd

* Ceanet Pty Ltd Move to Q4 YES YES Moved to Q4 B 65000737119 108923



(i) 1 year Q3 Contract(s) be awarded under delegation to CEE Hydrosystems

* CEE Hydrosystems Move to Q4 YES YES Moved to Q4 B 11001912581 105304



(i) 1 Year Q3 Contract(s) be awarded under delegation to CEE Hydrosystems

* CEE Hydrosystems Move to Q4 YES YES Moved to Q4 B 11001912581 105304

A10318 Provider for the centaman system for the right of use program within parks and recreational services


(i) 1 Year Q4 Contract(s) be awarded under delegation to Centaman Systems Pty Ltd * Centaman Systems Pty Ltd No action needed, Scheduled Q4 YES NO N/A 78050855582 102916




(i) 1 Year Q3 Contract(s) be awarded under delegation to Challenge for Change Limited * Challenge for Change Limited Move to Q4 YES YES Moved to Q4 B 69588040134 107271



(i) 1 Year Q3 Contract(s) be awarded under delegation to Chemwatch Ucorp Pty Ltd * Chemwatch Ucorp Pty Ltd Move to Q4 YES YES Moved to Q4 B 38062768094 102923


(i) 1 Year Q3 Contract(s) be awarded under delegation to Citec

* Citec Move to Q4 YES YES Moved to Q4 B 52566829700 102121

A10817 Property development (pd) online application software licences


(i) 1 Year Q4 Contract(s) be awarded under delegation to CIVICA Pty Limited

* CIVICA Pty Limited No action needed, Scheduled Q4 YES NO N/A 83003691718 102721



(i) 1 Year Q3 Contract(s) be awarded under delegation to Client Software International Pty Ltd * Client Software International

Pty LtdMove to Q4 YES YES Moved to Q4 B 43078319749 101534


Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a

titi

(i) 1 Year Q3 Contract(s) be awarded under delegation to C-M Concrete Products Precast Civil Industries Pty Ltd






(i) 1 Year Q3 Contract(s) be awarded under delegation to CoastalCOMS

* CoastalCOMS Move to Q4 YES YES Moved to Q4 B 40128286573 101479


(i) 1 Year Q3 Contract(s) be awarded under delegation to Communications Group Ltd * Communications Group Ltd Move to Q4 YES YES Moved to Q4 B 42 0938 822 16 104467



(i) 6 Months Q3 Contract(s) be awarded under delegation to Community Information Support Services Ltd * Community Information

Support Services LtdMove to Q4 YES YES Moved to Q4 B 30143384043 106983



(i) 1 Year Q3 Contract(s) be awarded under delegation to Construction Information Systems Ltd * Construction Information

Systems LtdMove to Q4 YES YES Moved to Q4 B 20117574606 102747

A10668 Rightfax Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q4 Contract(s) be awarded under delegation to CPS Technology Group Pty Ltd * CPS Technology Group Pty Ltd No action needed, Scheduled Q4 YES NO N/A 79077913216 102685


(i) 8 weeks Q3 Contract(s) be awarded under delegation to CreativeMove Pty Ltd

* CreativeMove Pty Ltd Move to Q4 YES YES Moved to Q4 B 49160614059 106426



(i) 1 Year Q3 Contract(s) be awarded under delegation to Darzin Software Allison Hendricks Consulting P/L * Darzin Software Allison

Hendricks Consulting P/LMove to Q4 YES YES Moved to Q4 B 95010692154 108443



(i) 1 Year Q3 Contract(s) be awarded under delegation to Data # 3 Limited

* Data # 3 Limited Move to Q4 YES YES Moved to Q4 B 31010545267 104080


(i) 1 Year Q3 Contract(s) be awarded under delegation to Data Interactive Pty Ltd Data Interactive Pty Ltd Move to Q4 YES YES Moved to Q4 B 30609797104 107988


(i) 1 Year Q3 Contract(s) be awarded under delegation to Datacom Systems Pty Ltd

Datacom Systems Pty Ltd Move to Q4 YES YES Moved to Q4 B 63011044349 103049




(i) 1 year Q3 Contract(s) be awarded under delegation to Datacom Systems Pty Ltd




(i) 1 Year Q3 Contract(s) be awarded under delegation to Datacom Systems Pty Ltd




(i) 1 year Q3 Contract(s) be awarded under delegation to Dean Hassall Consulting Pty Ltd * Dean Hassall Consulting Pty


A10050 Provision of service and maintenance to designa sabar hardware and software at the bruce bishop car



Q3 Contract(s) be awarded under delegation to Designa Australia Pty Ltd * * Designa Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 87160442062 105354



(i) 1 Year Q3 Contract(s) be awarded under delegation to DHI Water and Environment Pty Ltd

DHI Water and Environment Pty Ltd


A11087 Hydrodynamic modelling for the long term recycled water release plan stage 2


(i) 1 year Q4 Contract(s) be awarded under delegation to DHI Water and Environment Pty Ltd * DHI Water and Environment Pty



(iv) 3 years (+2 x 1 year)

Q3 Contract(s) be awarded under delegation to Digital Sense Hosting Pty Ltd * * Digital Sense Hosting Pty Ltd Move to Q4 YES YES Moved to Q4 B 20122291150 107545



(i) 1 Year Q3 Contract(s) be awarded under delegation to Dimension Data

* Dimension Data Move to Q4 YES YES Moved to Q4 B 65 003 371 239 104121


(i) 1 Year Q3 Contract(s) be awarded under delegation to Dimension Data Aust Pty Ltd * Dimension Data Aust Pty Ltd Move to Q4 YES YES Moved to Q4 B 65003371239 104121


(i) 1 Year Q3 Contract(s) be awarded under delegation to Dimension Data Aust Pty Ltd * Dimension Data Aust Pty Ltd Move to Q4 YES YES Moved to Q4 B 65003371239 104121

A10261 Servicing, repairs, maintenance, replacement and supply and install of specialised suite of audio vi


(i) 2 Years Q4 Contract(s) be awarded under delegation to Dominica Sound Pty Ltd

Dominica Sound Pty Ltd Contract LG314/690/19/008 out to market, to be awarded Q4. YES YES Out to market A2 42010892823 103179

A11284 Stormwater panel subject matter expert - hydrology for gold coast city catchment areas

LOCAL GOVERNMENT INFRASTRUCTURE PLAN (LGIP)


(i) 1 year Contract Completed

Q3

Contract(s) be awarded under delegation to Don Carroll Project Management Pty Ltd, Alluvium Consulting Australia, WMA Water Pty Ltd

Don Carroll Project Management Pty Ltd, Alluvium Consulting Australia, WMA Water Pty Ltd

Contract LG314/621/19/15 awarded to Don Carroll Project Management Pty Ltd for $55,000.00, Alluvium Consulting Australia for $86,400.00, WMA Water Pty Ltd for $70,400.00

YES YES New and awarded D1 74 092 142 88445 653 522 59614 600 315 053


(i) 6 months Q3 Contract(s) be awarded under delegation to Don Carroll Project Mgt Pty Ltd * Don Carroll Project Mgt Pty Ltd Move to Q4 YES YES Moved to Q4 B 74092142884 104486


(i) 1 Year Q3 Contract(s) be awarded under delegation to EEMS Technologies Pty Ltd ATF Fairclough Family Trust * EEMS Technologies Pty Ltd

ATF Fairclough Family TrustMove to Q4 YES YES Moved to Q4 B 88036351530 108273


135 Adopted Report




Expected Contract



(financial year)



Supplier is not

local in accordanc

e with Council's

Policy


Active Acquittal?

Part of Q3 Stats?



ABN SAP




(i) 1 Year Q3 Contract(s) be awarded under delegation to EEMS Technologies Pty Ltd ATF Fairclough Family Trust * EEMS Technologies Pty Ltd

ATF Fairclough Family TrustMove to Q4 YES YES Moved to Q4 B 88036351530 108273

A10840 Lease of cafe space at broadbeach library Single source: It is in the public interest to single source (i) 3 years Q4 Contract(s) be awarded under delegation to Endeavour Foundation Endeavour Foundation Activity on hold YES YES N/A Other 80009670704 100665



(i) 3 years (+2 x 1 year)

Q3 Contract(s) be awarded under delegation to Energex Energex Contract LG314/1210/19/002 awarded to Energex Ltd for $800,00.00. Future projects to occur Q4


A11299 Project connection contract for benowa raw sewage pump station at racecourse drive bundall


(iii) 4 months Contract Completed

Q3

Contract(s) be awarded under delegation to Energex Energex Contract LG314/1210/19/012 awarded to Energex for $697,728.03 YES YES New and awarded D1 40 078 849 055



(iii) 1 year Q3 Contract(s) be awarded under delegation to Ent.Services Australia Pty Ltd * Ent.Services Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 16612896527 108211



(i) 1 Year Q3 Contract(s) be awarded under delegation to Entrust Datacard Entrust Ltd * Entrust Datacard Entrust Ltd Move to Q4 YES YES Moved to Q4 B 200110

A11306 Waste levy specialist support Solid Waste Strategy 2024


(i) 6 months Contract Completed

Q3

Contract(s) be awarded under delegation to EnviroCom Australia EnviroCom Australia Contract LG314/621/19/208 awarded to EnviroCom Australia for $236,500.00 YES YES New and awarded D1 40 000 805 425

A10539 Supply and servicing of flow monitoring equipment. manufacturers of monitoring instrumentation in wa


(i) 1 Year Q4 Contract(s) be awarded under delegation to Environmental Data Services Dumford Pty Ltd ATF

Environmental Data Services Dumford Pty Ltd ATF

No action needed, Scheduled Q4 YES NO N/A 31729813151 102480

A10549 Monitoring instrumentation in water and wastewater reticulation system and treatment plants

Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation to Environmental Data Services Dumford Pty Ltd ATF


No action needed, Scheduled Q4 YES NO Moved to Q4 31729813151 102480

A10553 Provision of biowin software licence - simulation software solutions and consulting services for was


(i) 1 Year Q4 Contract(s) be awarded under delegation to EnviroSim Associates Ltd * EnviroSim Associates Ltd No action needed, Scheduled Q4 YES NO Moved to Q4 international

company200075



(i) 1 Year Q3 Contract(s) be awarded under delegation to Equifax and Fit2Work

* Equifax and Fit2Work Move to Q4 YES YES Moved to Q4 B 86080799720 106248


(i) 1 Year Q3 Contract(s) be awarded under delegation to ESRI Australia Pty Ltd

* ESRI Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 16008852775 103067

A10005 Provision of licensing fees for e-water music software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q3 Contract(s) be awarded under delegation to eWater Ltd

* eWater Ltd Move to Q4 YES YES Moved to Q4 B 47115422903 105589

A10563 Supply vacuum valve for the sewer systems located on the gold coast


(i) 1 Year Q4 Contract(s) be awarded under delegation to Flovac Vacuum Sewerage Systems Pty Ltd * Flovac Vacuum Sewerage

Systems Pty LtdNo action needed, Scheduled Q4 YES NO Moved to Q4 36114152395 103500

A10529 Repair and maintenance of council’s existing fleet of approximately 500 flowtech metered standpipes


(i) 1 Year Q4 Contract(s) be awarded under delegation to Flowtech Water Meters Global Connections Group Pty Ltd

Flowtech Water Meters Global Connections Group Pty Ltd




(i) 1 Year Q3 Contract(s) be awarded under delegation to FluentPro Software Corporation * FluentPro Software Corporation Move to Q4 YES YES Moved to Q4 B 200170



(ii) 5 Years Q3 Contract(s) be awarded under delegation to Francis Funder

* * Francis Funder Move to Q4 YES YES Moved to Q4 B 59 302 311 319 105005


(i) 3 years Q3 Contract(s) be awarded under delegation to Frontier Precision

* Frontier Precision Move to Q4 YES YES Moved to Q4 B



(i) 3 Years Q3 Contract(s) be awarded under delegation to Frontier Software Pty Ltd * Frontier Software Pty Ltd Move to Q4 YES YES Moved to Q4 B 57005751879 104301


(i) 1 Year Q3 Contract(s) be awarded under delegation to Fueltrac Pty Ltd

* Fueltrac Pty Ltd Move to Q4 YES YES Moved to Q4 B 83633839330 103486



(i) 1 Year Q3 Contract(s) be awarded under delegation to Fujitsu Australia Limited Fujitsu Australia Limited Move to Q4 YES YES Moved to Q4 B 19001011427 100454


(iii) 1 year Q3 Contract(s) be awarded under delegation to GHD Pty Ltd GHD Pty Ltd Move to Q4 YES YES Moved to Q4 B 39008488373 102351

A10734 Provision of online automotive information Single source: Only one supplier is reasonably available (i) 1 Year Q3 Contract(s) be awarded under delegation to Glass's Information Services Pty Ltd * Glass's Information Services


A10834 Glass's software subscription Gold Coast 2022, City Operational Plan


(i) 1 Year Q4 Contract(s) be awarded under delegation to Glass's Information Services Pty Ltd * Glass's Information Services

Pty LtdNo action needed, Scheduled Q4 YES NO N/A 44004382478 101157




(i) 1 Year Q3 Contract(s) be awarded under delegation to Global Integrated Solutions Limited * Global Integrated Solutions

LimitedMove to Q4 YES YES Moved to Q4 B 43429852357 106131



Q3 Contract(s) be awarded under delegation to Global Integrated Solutions Limited * Global Integrated Solutions

LimitedContract LG314/1185/19/021 out to market, to be awarded Q4 YES YES Out to market A2 43429852357 106131

A10483 Provision of waste edge software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Q4 Contract(s) be awarded under delegation to GMT Software Australia Pty Ltd * GMT Software Australia Pty Ltd No action needed, Scheduled Q4 YES NO Moved to Q4 72609108312 108525



(i) 1 year Q4 Contract(s) be awarded under delegation to Griffith University Griffith University NEW ITEM YES YES New item added for Q3

E 78 106 094 461

A10540 To provide iseki vacuum valves and vacuum valve controller kits that are compatible with existing in


(i) 1 Year Q4 Contract(s) be awarded under delegation to H.I. Fraser Pty Ltd

* H.I. Fraser Pty Ltd No action needed, Scheduled Q4 YES NO N/A 67003343271 101713



(i) 3 months Q3 Contract(s) be awarded under delegation to Harlequin Signs

* Harlequin Signs 1) Estimated contract value changed to $240,000.002) Contract duration changed to 1 years (+ )

YES YES Moved to Q4 B 81778337688 105451

A10011 Strategic city project Single source: It is in the public interest to single source (i) 1 year Q3 Contract(s) be awarded under delegation to Hassell

* Hassell Move to Q4 YES YES Moved to Q4 B 24007711435 102723



(i) 1 Year Q3 Contract(s) be awarded under delegation to Hays Specialist Recruitment (Australia) Pty Ltd * Hays Specialist Recruitment

(Australia) Pty LtdMove to Q4 YES YES Moved to Q4 B 47001407281 101124



(i) 1 Year Q3 Contract(s) be awarded under delegation to Healthy Waterways Ltd

* Healthy Waterways Ltd Move to Q4 YES YES Moved to Q4 B 77137943554 104158


136 Adopted Report




Expected Contract



(financial year)



Supplier is not

local in accordanc

e with Council's

Policy


Active Acquittal?

Part of Q3 Stats?



ABN SAP



(iii) 1 Year Q3 Contract(s) be awarded under delegation to Hewlett-Packard Australia Pty Ltd * Hewlett-Packard Australia Pty




(i) 1 year Q3 Contract(s) be awarded under delegation to I D Consulting Pty Ltd

* I D Consulting Pty Ltd Move to Q4 YES YES Moved to Q4 B 44084054473 102306



(i) 1 Year Q3 Contract(s) be awarded under delegation to I D Consulting Pty Ltd





(i) 1 Year Q3 Contract(s) be awarded under delegation to I D Consulting Pty Ltd


A10530 Specialised microbiology laboratory equipment for the detection of coliforms, e.coli and other bacte


(i) 1 Year Q4 Contract(s) be awarded under delegation to Idexx Laboratories Pty Ltd * Idexx Laboratories Pty Ltd No action needed, Scheduled Q4 YES NO N/A 31063154352 101127


(i) 1 year Q3 Contract(s) be awarded under delegation to IISolutions Pty Ltd

* IISolutions Pty Ltd Move to Q4 YES YES Moved to Q4 B 91156658230 109291



(i) 1 Year Q3 Contract(s) be awarded under delegation to Innovative Interfaces Global Ltd * Innovative Interfaces Global Ltd Move to Q4 YES YES Moved to Q4 B 0-NotApplicable-

OS-200140-UK-514470

200140



(i) 1 Year Q3 Contract(s) be awarded under delegation to Innovyze Pty Ltd

* Innovyze Pty Ltd Move to Q4 YES YES Moved to Q4 B 32104073547 101720



(i) 1 Year Q3 Contract(s) be awarded under delegation to Innovyze Pty Ltd

* Innovyze Pty Ltd Move to Q4 YES YES Moved to Q4 B 32104073547 101720

A11254 Microsoft ea. 2019 Single Source from a government/LGAQ arrangement (iv)S 3 years (+1 x 1 year)

Q4 Contract(s) be awarded under delegation to INSIGHT ENTERPRISES AUSTRALIA PTY LTD * * INSIGHT ENTERPRISES

AUSTRALIA PTY LTDMove to Q4 YES YES Moved to Q4 B



(i) 1 Year Q3 Contract(s) be awarded under delegation to Integran Pty Ltd

* Integran Pty Ltd Move to Q4 YES YES Moved to Q4 B 39107256959 105562



(ii) 3 Years Q3 Contract(s) be awarded under delegation to Intelligent Business Research Services Pty Ltd * Intelligent Business Research

Services Pty LtdMove to Q4 YES YES Moved to Q4 B 98107618404 105281



(i) 1 Year Q3 Contract(s) be awarded under delegation to Interact Learning Pty Ltd * Interact Learning Pty Ltd Move to Q4 YES YES Moved to Q4 B 20095674285 108200


(i) 1 Year Q3 Contract(s) be awarded under delegation to Interstream Pty Ltd Interstream Pty Ltd Move to Q4 YES YES Moved to Q4 B 47007168087 104206



(i) 1 Year Q3 Contract(s) be awarded under delegation to Isovist Australia Pty Ltd

* Isovist Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 62625352007 109097



(i) 2 years Q3 Contract(s) be awarded under delegation to ISovist Australia Pty Ltd ISovist Australia Pty Ltd NEW ITEM. Contract LG314/1185/19/059 out to the market, to be awarded Q4. YES YES Out to market D2 62625352007

A10660 Hp quality centre maintenance and support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q4 Contract(s) be awarded under delegation to JDS Australia Pty Ltd

* JDS Australia Pty Ltd No action needed, Scheduled Q4 YES NO N/A 88471933631 102239



(i) 1 Year Q4 Contract(s) be awarded under delegation to Jones Lang Lasalle (QLD) Pty Limited


No action needed, Scheduled Q4 YES NO N/A Other 40010411140 106455



(i) 1 Year Q3 Contract(s) be awarded under delegation to Keywatch Systems Queensland Neaves Investment Group Pty Ltd

Keywatch Systems Queensland Neaves Investment Group Pty Ltd



(i) 2 years Q3 Contract(s) be awarded under delegation to Lambert & Rehbein (SEQ Pty Ltd) * Lambert & Rehbein (SEQ Pty

Ltd)Move to Q4 YES YES Moved to Q4 B 77126939768 106277



(i) 1 Year Q3 Contract(s) be awarded under delegation to Law Master Pty Ltd Law Master Pty Ltd Move to Q4 YES YES Moved to Q4 B 69052439086 108562


(i) 1 Year Q3 Contract(s) be awarded under delegation to Law Master Pty Ltd Law Master Pty Ltd Move to Q4 YES YES Moved to Q4 B 69052439086 108562



(i) 1 Year Q3 Contract(s) be awarded under delegation to Legion Limited

* Legion Limited Move to Q4 YES YES Moved to Q4 B 90 009 321 617 200107



(i) 1 Year Q3 Contract(s) be awarded under delegation to Legion Limited

* Legion Limited Move to Q4 YES YES Moved to Q4 B 200107


Single source: It is in the public interest to single source (i) 1 year Q3 Contract(s) be awarded under delegation to Lesley Jenkins Lesley Jenkins Move to Q4 YES YES Moved to Q4 B 14649272350 101571



(i) 1 Year Q3 Contract(s) be awarded under delegation to Links Modular Solutions Links Modular Solutions * Links Modular Solutions Links

Modular SolutionsMove to Q4 YES YES Moved to Q4 B 23104429923 106732

A10711 Links modular software license and maintenance Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 Year Q4 Contract(s) be awarded under delegation to Links Modular Solutions Pty Ltd * Links Modular Solutions Pty




(i) 1 Year Q3 Contract(s) be awarded under delegation to Local Buy Pty Ltd

* Local Buy Pty Ltd Move to Q4 YES YES Moved to Q4 B 61561663808 102120



(i) 1 Year Q3 Contract(s) be awarded under delegation to Macquarie Dictionary Publishers an imprint of Pan Macmillan Australia Pty Ltd * Macquarie Dictionary

Publishers an imprint of Pan Macmillan Australia Pty Ltd





(i) 7 months Q3 Contract(s) be awarded under delegation to Meredith Elton Meredith Elton Move to Q4 YES YES Moved to Q4 B 14715574386 107777



(i) 1 Year Q3 Contract(s) be awarded under delegation to Microsoft Pty Ltd

* Microsoft Pty Ltd Move to Q4 YES YES Moved to Q4 B 29002589460 101424

A11309 Lgip unit rates and calculator upgrade Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 month 1 week

Contract Completed

Q3

Contract(s) be awarded under delegation to MIEngineers and Benchmark Estimating Software

MIEngineers and Benchmark Estimating Software

Contract LG314/621/19/203 awarded to MIEngineers and Benchmark Estimating Software for $91,566.00

YES YES New and awarded D1


137 Adopted Report




Expected Contract



(financial year)



Supplier is not

local in accordanc

e with Council's

Policy


Active Acquittal?

Part of Q3 Stats?



ABN SAP



(i) 1 Year Q3 Contract(s) be awarded under delegation to Mincad Systems Pty Ltd * Mincad Systems Pty Ltd Move to Q4 YES YES Moved to Q4 B 27006782832 107051



(i) 1 Year Q3 Contract(s) be awarded under delegation to Myriad Technologies Pty Ltd * Myriad Technologies Pty Ltd Move to Q4 YES YES Moved to Q4 B 50126200771 102091



(i) 1 year Q3 Contract(s) be awarded under delegation to MySite Design Pty Ltd MySite Design Pty Ltd Move to Q4 YES YES Moved to Q4 B 47104027812 106125



(i) 1 Year Q3 Contract(s) be awarded under delegation to Navigate Pty Ltd

* Navigate Pty Ltd Move to Q4 YES YES Moved to Q4 B 51240071088 102277



(i) 1 Year Q3 Contract(s) be awarded under delegation to NBN Co LTD

* NBN Co LTD Contract LG314/1210/19/004 awarded to NBN Co Limited for $150,000.00. Future projects to occur Q4




(i) 1 Year Q3 Contract(s) be awarded under delegation to Nearmap Pty Ltd

* Nearmap Pty Ltd Move to Q4 YES YES Moved to Q4 B 16120677250 101561




Q3 Contract(s) be awarded under delegation to Netsight

* Netsight Move to Q4 YES YES Moved to Q4 B 23377170564 106199



(i) 2 years Q3 Contract(s) be awarded under delegation to Newcastle Weighing Services Pty Ltd * Newcastle Weighing Services




(i) 1 Year Q3 Contract(s) be awarded under delegation to Newcastle Weighing Services Pty Ltd * Newcastle Weighing Services


A10554 Nextgen networks pty ltd - maintenance of communication infrastructure and network systems


(i) 1 Year Q4 Contract(s) be awarded under delegation to Next Gen Fibre & Data Networks NGT Holdings Pty Ltd ATF * Next Gen Fibre & Data

Networks NGT Holdings Pty Ltd ATF

No action needed, Scheduled Q4 YES NO Moved to Q4 57565415629 100539

A10818 Provision of support and maintenance for resource scheduler software and program



(i) 1 Year Q4 Contract(s) be awarded under delegation to Novera Australia Pty Ltd * Novera Australia Pty Ltd No action needed, Scheduled Q4 YES NO N/A 85166421932 107462

A10719 Edrms replacement/upgrade City Operational Plan

Single source: Only one supplier is reasonably available (iii) 3 Years Q3 Contract(s) be awarded under delegation to Objective Corporation Limited * Objective Corporation Limited Contract LG314/1185/19/022 out to market, to be awarded in Q4

1) Title change to Provision of an Electronic Document and Records ManagementSystem (eDRMS)2) Contract type changed to (iv)S3) Estimated contract value changed to $37,500,0004) Contract duration changed to 12 years +(5 X 1 year)5) Recommendation to enter into the Significant Contract be brought back to Council forconsideration

YES YES Out to market A2 16 050 539 350 not in SAP




(i) 1 Year Q3 Contract(s) be awarded under delegation to OCE Australia Ltd

* OCE Australia Ltd Move to Q4 YES YES Moved to Q4 B 26004315913 103370


(i) 1 Year Q3 Contract(s) be awarded under delegation to OCLC (UK) Ltd

* OCLC (UK) Ltd Move to Q4 YES YES Moved to Q4 B 15096353847 107439


(i) 1 year Q3 Contract(s) be awarded under delegation to OCLC (UK) Ltd

* OCLC (UK) Ltd Move to Q4 YES YES Moved to Q4 B 15096353847 107439


(i) 1 Year Q3 Contract(s) be awarded under delegation to Open Text Pty Ltd

* Open Text Pty Ltd Move to Q4 YES YES Moved to Q4 B 98071903010 101675


(i) 1 Year Q3 Contract(s) be awarded under delegation to Optus Billing Services Pty Ltd

Optus Billing Services Pty Ltd Move to Q4 YES YES Moved to Q4 B 95088011536 103902

A10802 Cyber resiliance program - akamai services City Operational Plan



Optus Billing Services Pty Ltd No action needed, Scheduled Q4 YES NO N/A 95088011536 103902




Optus Billing Services Pty Ltd Move to Q4 YES YES Moved to Q4 B 95088011536 103902



(i) 1 Year Q3 Contract(s) be awarded under delegation to Oracle Corporation Aust Pty Ltd * Oracle Corporation Aust Pty


A10522 Real time analysis and modelling for scada system - osisof llc


(i) 1 Year Q4 Contract(s) be awarded under delegation to OSIsoft Australia Pty Ltd * OSIsoft Australia Pty Ltd No action needed, Scheduled Q4 YES NO N/A 37107021090 107710


(i) 1 Year Q3 Contract(s) be awarded under delegation to Our Community Pty Ltd

* Our Community Pty Ltd Move to Q4 YES YES Moved to Q4 B 24094608705 100810


(i) 1 Year Q3 Contract(s) be awarded under delegation to Outback Imaging Pty Ltd

Outback Imaging Pty Ltd Move to Q4 YES YES Moved to Q4 B 18102594883 101778

A10302 Parks and leisure - professional association for the parks and leisure sector.


(i) 1 Year Q3 Contract(s) be awarded under delegation to Parks & Leisure Australia * Parks & Leisure Australia Move to Q4 YES YES N/A B 23083489463 103159




(i) 1 year Q3 Contract(s) be awarded under delegation to Peoplestreme

* Peoplestreme Move to Q4 YES YES Moved to Q4 B 12097265462 107636

A10576 Product monitoring - scientific services Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 1 Year Q4 Contract(s) be awarded under delegation to Perkinelmer Pty Ltd

* Perkinelmer Pty Ltd No action needed, Scheduled Q4 YES NO Moved to Q4 26087330416 102256



(i) 1 Year Q3 Contract(s) be awarded under delegation to Pie Solutions Pty Ltd

* Pie Solutions Pty Ltd Move to Q4 YES YES Moved to Q4 B 11162508063 107939



(i) 1 year Q3 Contract(s) be awarded under delegation to Planning Institute Of Aust. Ltd * Planning Institute Of Aust. Ltd Move to Q4 YES YES Moved to Q4 B 34151601937 101456




(ii) 3 Years Q3 Contract(s) be awarded under delegation to Points North CTS 4774 c/- Body Corporate Services Pty Ltd * Points North CTS 4774 c/- Body

Corporate Services Pty LtdMove to Q4 YES YES Moved to Q4 B 75611283931 104053


138 Adopted Report




Expected Contract



(financial year)



Supplier is not

local in accordanc

e with Council's

Policy


Active Acquittal?

Part of Q3 Stats?



ABN SAP



(i) 1 Year Q3 Contract(s) be awarded under delegation to Practical Peripherals Corp Pty Ltd ATF The Peripherals * Practical Peripherals Corp Pty

Ltd ATF The PeripheralsMove to Q4 YES YES Moved to Q4 B 51433835994 101992

A10518 Sewage treatment plant scada upgrade 2018-2020 Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 2 Years Q4 Contract(s) be awarded under delegation to Process Safety and Automation Engineering Pty Ltd

Process Safety and Automation Engineering Pty Ltd


A10532 Testing authority for water samples that are used in the laboratory certification process

Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation to Proficiency Testing Australia * Proficiency Testing Australia No action needed, Scheduled Q4 YES NO N/A 92074251237 100945


(i) 3 years Q3 Contract(s) be awarded under delegation to Promapp Solutions Limited * Promapp Solutions Limited Move to Q4 YES YES Moved to Q4 B 39606814260 109406


(i) 1 year Q3 Contract(s) be awarded under delegation to QIS Energy Conservation Systems Pty Ltd * QIS Energy Conservation

Systems Pty LtdMove to Q4 YES YES Moved to Q4 B 14076103314 104243

A11325 Qld museum network Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available

(i) 31 weeks Contract Completed

Q3

Contract(s) be awarded under delegation to QLD Museum Network QLD Museum Network Contract LG314/621/19/181 awarded to QLD Museum Network for $35,000.00 YES YES New and awarded D1 91522611802

A10555 Service of specialised technical equipment utilised by water and waste

Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation to Qld Traceable Calibrations Pty Ltd * Qld Traceable Calibrations Pty

LtdNo action needed, Scheduled Q4 YES NO Moved to Q4 19128434202 100420


(i) 1 Year Q3 Contract(s) be awarded under delegation to Quantum Reading Learning Vision Quantum Technology Pty Ltd * Quantum Reading Learning

Vision Quantum Technology Pty Ltd



(i) 1 Year Q3 Contract(s) be awarded under delegation to Queensland Ombudsman Office Of The Queensland Ombudsman * Queensland Ombudsman

Office Of The Queensland Ombudsman


A10523 Corporate membership: queensland water directorate, queensland based industry body


(i) 1 Year Q4 Contract(s) be awarded under delegation to Queensland Water Directorate Institute of Public Works * Queensland Water Directorate

Institute of Public WorksNo action needed, Scheduled Q4 YES NO N/A 84244523855 105083



(i) 1 Year Q3 Contract(s) be awarded under delegation to Quest Software International Ltd * Quest Software International

Ltdmove to Q4 YES YES Moved to Q4 B NotApplicable-OS 200023



(i) 1 Year Q3 Contract(s) be awarded under delegation to RMS (Aust) Pty Ltd RMS (Aust) Pty Ltd Move to Q4 YES YES Moved to Q4 B 63003164243 103051



(i) 1 Year Q3 Contract(s) be awarded under delegation to RMS (Aust) Pty Ltd RMS (Aust) Pty Ltd Move to Q4 YES YES Moved to Q4 B 63003164243 103051

A10544 Provision of supply and maintenance of actuators in reticulation systems and sewage treatment plants

Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation to Rotork Australia Pty Ltd

* Rotork Australia Pty Ltd No action needed, Scheduled Q4 YES NO N/A 56006859598 101042

A11006 Sap work manager ongoing licensing, support and licensing Sole source: Goods/services matches the existing system/equipment/proprietary item/brand

(iii) 3 years Q3 Contract(s) be awarded under delegation to SAP Australia Pty Ltd

* SAP Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 26003682504 104528


Single source: Only one supplier is reasonably available (i) 1 Year Q3 Contract(s) be awarded under delegation to SCADA Engineering Pty Ltd * SCADA Engineering Pty Ltd Move to Q4 YES YES Moved to Q4 B 55119450270 Missing

A10524 Supply of clear scada licensing for the sewage network scada system - schneider electric australia


(i) 1 Year Q4 Contract(s) be awarded under delegation to Schneider Electric Aust Pty Ltd

Schneider Electric Aust Pty Ltd No action needed, Scheduled Q4 YES NO N/A 42004969304 101809



(i) 1 Year Q3 Contract(s) be awarded under delegation to Sensei Productivity Pty Ltd * Sensei Productivity Pty Ltd Move to Q4 YES YES Moved to Q4 B 34610828656 108336

A11276 Project online implementation Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 2 years Contract Completed

Q3

Contract(s) be awarded under delegation to Sensei Productivity Pty Ltd

Sensei Productivity Pty Ltd Contract LG314/1185/19/030 awarded to Sensei Productivity Pty Ltd for $190,000.00 YES YES New and awarded D1 34 610 828 656


(iii) 3 years Q3 Contract(s) be awarded under delegation to ServiceNow Australia Pty Ltd * ServiceNow Australia Pty Ltd Contract LG314/1185/19/060out oe market, to be awarded Q4 YES YES Out to market A2 88149683312 107925



(i) 1 Year Q3 Contract(s) be awarded under delegation to Sidra Solutions Akcelik & Associates Pty Ltd * Sidra Solutions Akcelik &

Associates Pty LtdMove to Q4 YES YES Moved to Q4 B 79088889687 103844

A10304 Manufacture and supply of park naming signs Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 Year Q4 Contract(s) be awarded under delegation to Signart Creations Pty Ltd

Signart Creations Pty Ltd No action needed, Scheduled Q4 YES NO N/A 16095394380 102258



Q4 Contract(s) be awarded under delegation to Signart Creations Pty Ltd

Signart Creations Pty Ltd No action needed, Scheduled Q4 YES NO N/A B 16095394380 102258


(i) 1 year Q3 Contract(s) be awarded under delegation to Sizztech

* Sizztech Move to Q4 YES YES Moved to Q4 B 68075651204 109308


(i) 1 year Q3 Contract(s) be awarded under delegation to Sizztech Pty Ltd Sizztech Pty Ltd Move to Q4 YES YES Moved to Q4 B 68075651204 109308


(iii) 1 Year Q3 Contract(s) be awarded under delegation to Smec Australia Pty Ltd Smec Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 47065475149 100487


(i) 6 weeks Q3 Contract(s) be awarded under delegation to SMEC Australia Pty Ltd SMEC Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 47065475149 100487


(i) 6 weeks Q3 Contract(s) be awarded under delegation to SMEC Australia Pty Ltd SMEC Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 47065475149 100487



Q3 Contract(s) be awarded under delegation to Solar Bins Australia Pty Ltd * * Solar Bins Australia Pty Ltd Move to Q4 YES YES Moved to Q4 B 14150338695 108606


(i) 1 year Q3 Contract(s) be awarded under delegation to Sonic Health Plus Pty Ltd

Sonic Health Plus Pty Ltd Move to Q4 YES YES Moved to Q4 B 39100261265 105532

A10546 Supply of screenings and dewatering equipment spare parts and service

Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation to Spirac Pty Ltd

* Spirac Pty Ltd No action needed, Scheduled Q4 YES NO Moved to Q4 69119874038 101195


(i) 1 Year Q3 Contract(s) be awarded under delegation to SurveyMonkey Europe

* SurveyMonkey Europe Move to Q4 YES YES Moved to Q4 B NotApplicable-OS-200137-IRE-532327

200137


139 Adopted Report




Expected Contract



(financial year)



Supplier is not

local in accordanc

e with Council's

Policy


Active Acquittal?

Part of Q3 Stats?



ABN SAP

A10673 Takadu software implementation Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q4 Contract(s) be awarded under delegation to Takadu Ltd

* Takadu Ltd No action needed, Scheduled Q4 YES NO N/A NotApplicable-OS 200178



(i) 1 Year Q3 Contract(s) be awarded under delegation to Talkingtech (Aust) Pty Ltd * Talkingtech (Aust) Pty Ltd Move to Q4 YES YES Moved to Q4 B 48708608334 106516



(i) 1 Year Q3 Contract(s) be awarded under delegation to Technology One Ltd

* Technology One Ltd Move to Q4 YES YES Moved to Q4 B 84010487180 104877



(i) 3 Years Q3 Contract(s) be awarded under delegation to Telstra Corporation Limited

Telstra Corporation Limited Move to Q4 YES YES Moved to Q4 B 33051775556 102050



(i) 1 Year Q3 Contract(s) be awarded under delegation to Telstra Corporation Limited

Telstra Corporation Limited Contract LG314/1210/19/003 awarded to Telstra Corporation Limited for $450,000.00. Future projects to occur Q4


A10819 Sophos puremessage exchange City Operational Plan


(i) 1 Year Q4 Contract(s) be awarded under delegation to Telstra Corporation Limited

Telstra Corporation Limited No action needed, Scheduled Q4 YES NO N/A 33051775556 102050



(i) 1 Year Q3 Contract(s) be awarded under delegation to The Mathworks Australia Pty Ltd * The Mathworks Australia Pty



(i) 1 year Q3 Contract(s) be awarded under delegation to The Queensland Trust for Nature G Marshall, A Volders, M Robson * The Queensland Trust for

Nature G Marshall, A Volders, M Robson


A11312 Combustible cladding Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders


Contract Completed

Q3

Contract(s) be awarded under delegation to Thomas Independent Certification

Thomas Independent Certification

Contract LG314/621/19/212 awarded to Thomas Independent Certification for $48,400.00

YES YES New and awarded D1 58 010 706 573



(i) 1 Year Q3 Contract(s) be awarded under delegation to Thomson Reuters (Professional) Australia Limited * Thomson Reuters

(Professional) Australia LimitedMove to Q4 YES YES Moved to Q4 B 64058914668 100583




(i) 1 Year Q3 Contract(s) be awarded under delegation to Transoft Solutions Aust Pty Ltd * Transoft Solutions Aust Pty Ltd Move to Q4 YES YES Moved to Q4 B 77119607573 102246



(i) 1 Year Q3 Contract(s) be awarded under delegation to Transoft Solutions Aust Pty Ltd * Transoft Solutions Aust Pty Ltd Move to Q4 YES YES Moved to Q4 B 77119607573 102246



(i) 1 year Q3 Contract(s) be awarded under delegation to UDIA Queensland UDIA Queensland Move to Q4 YES YES Moved to Q4 B 32885108968 101690



(i) 1 Year Q3 Contract(s) be awarded under delegation to Uecomm Operations Pty Ltd

Uecomm Operations Pty Ltd Move to Q4 YES YES Moved to Q4 B 99093504100 101034

A10542 Uniquest (uni of qld): provision of sewex (advanced mathematical modelling tool), recycled water mat


(i) 1 Year Q4 Contract(s) be awarded under delegation to Uniquest Pty Ltd

* Uniquest Pty Ltd No action needed, Scheduled Q4 YES NO N/A 19010529898 102210



(i) 1 Year Q3 Contract(s) be awarded under delegation to University of Queensland * University of Queensland Move to Q4 YES YES Moved to Q4 B 63942912684 102074


(i) 3 months Q3 Contract(s) be awarded under delegation to Urbis Pty Ltd Urbis Pty Ltd Move to Q4 YES YES Moved to Q4 B 50105256228 101640


(i) 1 Year Q3 Contract(s) be awarded under delegation to Wagners CFT Manufacturing Pty Ltd * Wagners CFT Manufacturing


A10547 Provide specialised training delivering water quality awareness and distribution systems management

Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation to Water Industry Operators Association of Australia Ltd * Water Industry Operators

Association of Australia LtdNo action needed, Scheduled Q4 YES NO Moved to Q4 83123468422 108451

A10526 Corporate membership: water services association Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist

(i) 1 Year Q4 Contract(s) be awarded under delegation to Water Services Assoc. Of Aust. Water Services Association * Water Services Assoc. Of Aust.

Water Services AssociationNo action needed, Scheduled Q4 YES NO N/A 54117907285 101243


(i) 3 Years Q3 Contract(s) be awarded under delegation to WSP Australia Pty Ltd WSP Australia Pty Ltd Activity on hold YES YES Moved to Q4 B 80078004798 104570



(i) 1 Year Q3 Contract(s) be awarded under delegation to Z Card Pocket Media Solutions Z Asia Pty Ltd * Z Card Pocket Media Solutions

Z Asia Pty LtdMove to Q4 YES YES Moved to Q4 B 89105632611 107199

A10841 Lease of cafe space at Southport L+A1ibrary Single source: It is in the public interest to single source (i) 2 years (+1 x 1 year)

Q4 Contract(s) be awarded under delegation to No action needed, Scheduled Q4 YES NO N/A


140 Adopted Report

Attachment 3 - Amended City Contracting Plan 2018-19 *Contract Type: S-Significant; D-Disposal; R-Revenue





REDACTED Expected Contract



(financial year)


Council

Supplier is not local in accordance with

Council's Policy


A10005 Provision of licensing fees for e-water music software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*eWater Ltd Move to Q4


Single source: It is in the public interest to single source (i) 1 year Q4 1. Council is satisfied that it is in the public interest to single source to Leslie Jenkins2. Contract(s) be awarded under delegation

Lesley Jenkins Move to Q4



(i) 1 Year Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice,making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pie Solutions Pty Ltd

*Pie Solutions Pty Ltd Move to Q4




*Technology One Ltd Move to Q4

A10011 Strategic city project Single source: It is in the public interest to single source (i) 1 year Q4 1. Council is satisfied that it is in the public interest to single source to Hassell Ltd2. Contract(s) be awarded under delegation *

Hassell Move to Q4

A10013 City plan policy development and drafting guideline Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation Move to Q4

A10016 Peer review - city plan major update 5 Quotation process (i) 3 months Q4 Contract(s) be awarded under delegation Move to Q4

A10018 Heritage architect consultancy Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10020 Flora and fauna database improvements Our Natural City Strategy

Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10022 Conversion into network infrastructure demand model (idm) Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10023 Position paper on integration with city plan Single source: Continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to invite quotes/tenders

(i) 1 year Q4 Contract(s) be awarded under delegation 1) Sourcing method changed to Single Source continuity of expert service or advice

A10026 Assessment of lgip trunk projects synergies & coordination Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10029 LGIP costing tool Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10031 Transport and city planning consultants Public Invitation to Offer (ITO) (iii) 2 years (+1 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/621/19/092 out to market to be awarded Q4

A10032 Tidal measurement at the mouth of tallebudgera creek Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4




*12d Solutions Pty ltd Move to Q4

A10044 Software upgrade, annual licence fee and support cost for pd online


A10046 Continuity of the council endorsed masterplan for the gold coast cultural precinct



*ARM Architecture No action needed, Scheduled Q4

A10048 In-house id construction to install security infrastructure Public Invitation to Offer (ITO) (iii) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10050 Provision of service and maintenance to designa sabar hardware and software at the bruce bishop car



Q4 Recommendation to enter into the arrangement be brought back to Council for consideration * *

Designa Australia Pty Ltd Move to Q4



*ESRI Australia Pty Ltd Move to Q4

A10052 Works associated with gas pipelines - allgas Sole source: Statement of licence, legislated requirements, third party ownership of assets or industry regulated standards making it impractical to invite quotes/tenders

(i) 1 Year Q4 Contract(s) be awarded under delegation Allgas Energy Pty Ltd Contract LG314/1210/19/001 awarded to Allgas Energy Pty Ltd for $59,100.00. Future projects to occur Q4

A10055 Supply gas to various city locations for oxygen cylinders Single source: Only one supplier is reasonably available (i) 1 year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to BOC Limited

BOC Ltd Move to Q4

A10059 Condition assessment of retaining and revetment walls Quotation process (i) 4 months Q4 Contract(s) be awarded under delegation Contract LG314/621/19/131 awarded to SMEC Australia Pty Ltd for $54,900.00. Future projects to occur Q4

A10061 Condition assessment of fmd assets including minor culverts, surface drains, fittings, pits and




(i) 3 Years Q4 Contract(s) be awarded under delegation Telstra Corporation Limited Move to Q4

A10065 Condition assessment, testing and design of road resurfacing

Public Invitation to Offer (ITO) (iii) 2 years (+1 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/026 out to market, to be awarded Q4.1) Estimated contract value changed to $1,041,264.002) Expected time to award changed to Q4

A10068 Supply ex-bin asphalt and bituminous emulsions Public Invitation to Offer (ITO) (iii) 2 years (+1 x 1 year)







Move to Q4





*Challenge for Change Limited Move to Q4











141 Adopted Report







(financial year)


Council


Council's Policy




(i) 1 Year Q4 Contract(s) be awarded under delegation Uecomm Operations Pty Ltd Move to Q4




*Z Card Pocket Media Solutions Z Asia Pty Ltd

Move to Q4

A10081 Provision of line marking services City Operational Plan


Q4 Contract(s) be awarded under delegation Contract LG314/690/19/066 out to market, to be awarded Q4.1) Estimated contract value changed to $5,330,953.702) Contract duration changed to 2 years + 1 x 1 year option

A10082 Provision of maintenance services for traffic signals City Operational Plan

Public Invitation to Offer (ITO) (iv)S 2 years (+3 x 1 year)


Contract LG314/690/19/058 out to market, to be awarded Q4.1) Estimated contract value changed to $3,997,300.002) Contract duration changed to 2 years (+ 3x1 years)

A10083 Supply installation and commissioning of traffic signals GC City Transport Strategy 2031

Public Invitation to Offer (ITO) (iii) 3 Years Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4



(i) 1 Year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to C-M Concrete Products Pty Ltd


Move to Q4




*NBN Co LTD Contract LG314/1210/19/004 awarded to NBN Co Limited for $150,000.00. Future

projects to occur Q4

A10086 Design, supply, install, repair and maintenance of fixed roadside safety barriers



Q4 Contract(s) be awarded under delegation

*1) Contract type changed to (iii)2) Estimated contract value changed to $2,936,548.003) Expected time to market changed to Q4





(i) 1 year Q4 1. Council is satisfied that the unique or proprietary nature of the goods or services being sought has no suitable alternatives available 2. Contract(s) be awarded under delegation to Harlequin Signs

*Harlequin Signs 1) Estimated contract value changed to $240,000.00

2) Contract duration changed to 1 years (+ )

A10093 Separated cycleway concept design GC City Transport Strategy 2031

Quotation process (i) 5 months Q4 Contract(s) be awarded under delegation Contract LG314/621/19/192 out to market, to be awarded Q4.1) Estimated contract value changed to $90,0002) Contract duration changed to 5 months

A10094 Road safety consultancies GC City Transport Strategy 2031


A10095 Freight network plan GC City Transport Strategy 2031

Quotation process (i) 9 months Q4 Contract(s) be awarded under delegation Contract LG314/621/19/183 out to market, to be awarded Q4

A10103 Intelligent transport systems - trial of pedestrian management technologies



A10106 In-pavement vehicle detection technology enhancement program



A10109 Design and installation services for intelligent systems infrastructure


Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10113 Culvert renewal repair causeway culvert kerkin road pimpama

Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10121 Bridge refurbishment salerno street surfers paradise Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10122 Culvert renewal at sarawak ave near laguna lake Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10127 Boardwalk renewal kirra point Ocean Beaches Strategy 2013-23

Public Invitation to Offer (ITO) (iii) 26 Weeks Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/039 out to market, to be awarded Q4.

A10129 Rehabilitation of napper road major culvert Quotation process (i) 1 year 26 weeks Q4 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Estimated contract value changed to $216,9003) Contract duration changed to 1 year 26 weeks

A10130 Rehabilitation of gardenia drive steel arch bridge Quotation process (ii) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10132 Replace bridge barriers gold coast highway surfers paradise

Public Invitation to Offer (ITO) (ii) 16 weeks Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/040 out to market, to be awarded Q4.1) Estimated contract value changed to $476,6902) Contract duration changed to 16 weeks3) Expected time to market changed to Q4

A10146 Gc highway & chevron access - intelligent transport systems (its) cabinet renewal





*Wagners CFT Manufacturing Pty Ltd

Move to Q4

A10148 Barge service for south stradbroke island Quotation process (i) 1 year (+3 x 1 year)


A10149 Water taxi service for south stradbroke island Quotation process (i) 2 years (+2 x 1 year)


A10150 Supply and delivery of cationic rapid setting bitumen emulsion

Quotation process (i) 2 years (+1 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/690/18/099 out to market, to be awarded Q4.1) Estimated contract value changed to $100,000.00

A10162 Eszs refurbishment project 2g to 4g Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Contract LG314/411/19/067 out to market to be awarded in Q4

A10163 Upgrade wig wag flooded road signage Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10164 Flooded road signage clagiraba rd Public Invitation to Offer (ITO) (iii) 6 months Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/061 out to market, to be awarded Q4.1) Contract duration changed to 6 months

A10174 Bundall road at rowing club - intelligent transport systems (its) cabinet renewal





(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice,making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to MySite Design PtyLtd t/as Consultation Manager

MySite Design Pty Ltd Move to Q4





A10194 Purchase of minor equipment for pest management unit Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4


142 Adopted Report







(financial year)


Council


Council's Policy


A10195 Solar powered relocatable cctv cameras Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10196 Upgrade cctv safety camera network at southport Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10197 Upgrade cctv safety camera network at surfers paradise Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10198 Upgrade cctv safety camera network at coolangatta Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10199 Upgrade cctv safety camera network at broadbeach Quotation(s) from existing arrangement(s) (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10200 Coordinate the delivery of infrastructure enhancements to create accessible destinations

Ocean Beaches Strategy 2013-23



(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Sonic Health Plus Pty Ltd

Sonic Health Plus Pty Ltd Move to Q4

A10216 Provision of editorial and distribution services for gc2018 Single source: Only one supplier is reasonably available (i) 9 months Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Associated Press Pty Ltd *

Australian Associated Press Pty Ltd




(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to ARUP

ARUP Move to Q4

A10224 Provide a specialist and tailored web based project management tool for large scale infrastructure p

Utilise a government/LGAQ arrangement (i) 1 Year Q4 Contract(s) be awarded under delegation

*Aconex Move to Q4



*Our Community Pty Ltd Move to Q4



(i) 1 Year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Jones Lang Lasalle Advisory






Move to Q4




*Macquarie Dictionary Publishers an imprint of Pan Macmillan Australia Pty Ltd

Move to Q4






*Quantum Reading Learning Vision Quantum Technology Pty Ltd

Move to Q4




*Aussie Telecom Pty Limited Move to Q4




*Innovative Interfaces Global Ltd Move to Q4

A10252 Provision of print serials City Operational Plan

Utilise a government/LGAQ arrangement (i) 2 Years Q4 Contract(s) be awarded under delegation

*Ebsco Aust Subscription Services Move to Q4




Q4 1) Contract type changed to (ii)2) Moved to Q3


* *Advam Pty Ltd Move to Q4

A10256 Truck washing facilities for pest management vehicles Quotation process (i) 1 year (+2 x 1 year)

Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Metro Coach Pty Ltd as Trustees for Coachtrans Unit Trust No. 2 t/a Coachtrans Australia

Move to Q4



(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Habi-Tec

Broadleaf Habi-Tec Pty Ltd Move to Q4

A10259 Gold coast sports precinct turf and resoil City Operational Plan




(i) 6 Months Q4 Contract(s) be awarded under delegation

*Community Information Support Services Ltd

Move to Q4

A10261 Servicing, repairs, maintenance, replacement and supply and install of specialised suite of audio vi


(i) 2 Years Q4 Contract(s) be awarded under delegation Dominica Sound Pty Ltd Contract LG314/690/19/008 out to market, to be awarded Q4.

A10262 Supply and delivery of lifeguard board shorts Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4








143 Adopted Report







(financial year)


Council


Council's Policy



(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice,making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to QIS EnergyConservation Systems Pty Ltd

*QIS Energy Conservation Systems Pty Ltd

Move to Q4




*Links Modular Solutions Links Modular Solutions

Move to Q4

A10277 Maintenance and service at five aquatic centres (including equipment, hwc replacement, chemical dosi

Public Invitation to Offer (ITO) (i) 1 year (+2 x 1 year)

Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice,making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Pacific Water Treatment Services


A10285 Supply and delivery of catering goods Utilise a government/LGAQ arrangement (i) 3 Years Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4



(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/currentengagement is required to maintain the continuity of expert advice,making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Dean Hassall Consulting

*Dean Hassall Consulting Pty Ltd Move to Q4

A10289 Carrara outdoor playing fields renovation Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10290 Runaway bay indoor stadium equipment renewal Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10292 Supply and install 3 "safari tents" broadwater tp Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10296 Cemeteries redevelopment and expansion planner Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10300 Catering providers Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10302 Parks and leisure - professional association for the parks and leisure sector.



1) Reinstated to the City Contracting Plan (Item was previously removed from the City Contracting Plan as part of the Q1 Acquittal)2) Expected time to market changed to Q3

*Parks & Leisure Australia Move to Q4

A10304 Manufacture and supply of park naming signs Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(i) 1 Year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Signart Creations

Signart Creations Pty Ltd No action needed, Scheduled Q4

A10307 Permit to operate markets on council controlled land Public Invitation to Offer (ITO) (i) 3 Years Q4 Contract(s) be awarded under delegation Move to Q4

A10311 Supply of cctv to botanic gardens City Operational Plan


A10316 Management of youth services for various community centres







*Bibliotheca Pty Ltd Move to Q4

A10318 Provider for the centaman system for the right of use program within parks and recreational services



*Centaman Systems Pty Ltd No action needed, Scheduled Q4





Q4 Contract(s) be awarded under delegation Signart Creations Pty Ltd No action needed, Scheduled Q4

A10325 Establishment of a day use area and kayak friendly launch point alongside existing boat ramp which


Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10328 Renewal of fire trails within the natural area estate for lower beechmont conservation area, austinv


Quotation(s) from existing arrangement(s) (ii) 1 Year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10329 Urban heritage and character study - consultancy study Culture Strategy 2023

Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Contract LG314/621/19/082 out to market, to be awarded in Q4

A10330 Deliver a scoping study and pilot project for an indigenous oral history program



A10332 Council administered venues equipment including audio visual, security systems, projectors, digital


A10336 Carrara indoor sports stadium main switchboard replacement



A10337 Carrara indoor sports stadium kiosk equipment City Operational Plan


A10339 Helensvale aquatic centre timber sheds City Operational Plan


A10340 Palm beach aquatic centre squash lighting City Operational Plan


A10341 Palm beach aquatic centre squash court refurbishments City Operational Plan


A10342 Runaway bay indoor sports p.a. upgrade City Operational Plan


A10343 Coomera indoor sports centre portable indoor grandstands City Operational Plan


A10344 Coomera indoor sports centre carpark lighting City Operational Plan


A10345 Various major sporting venues and aquatic centre slip testing rectifications




144 Adopted Report







(financial year)


Council


Council's Policy


A10346 Palm beach aquatic centre learn to swim hydrotherapy pool heat pumps



A10351 Construction of toilet at riverstone crossing park City Operational Plan

Quotation(s) from existing arrangement(s) (i) 6 Months Q4 Contract(s) be awarded under delegation Move to Q4

A10354 Planning consultancy for gold coast central park City Operational Plan

Public Invitation to Offer (ITO) (iii) 1 Year Q4 Contract(s) be awarded under delegation Contract LG314/621/19/042 out to market, to be awarded Q4.

A10358 Parks path structures renewals - 4 locations City Operational Plan


A10362 Reisenwebber skate park renewal City Operational Plan

Quotation process (i) 2 Months Q4 Contract(s) be awarded under delegation 1) Estimated contract value changed to $179,6292) Expected time to market changed to Q4

A10367 Improve the access and the capacity of existing city sports fields and parks - tourmaline reserve /


A10371 Deliver led lighting Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10372 Markeri street retaining wall - removal of asbestos and landscape reinstatement and tree planting

Quotation process (ii) 10 weeks Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/110 out to market, to be awarded Q4.1) Sourcing method changed to Quotation Process2) Estimated contract value changed to $199,8413) Duration of contract changed to 10 weeks.

A10374 Albert waterways community centre extension - design consultancy

Public Invitation to Offer (ITO) (i) 6 months Q4 Contract(s) be awarded under delegation 1) Estimated contract value changed to $500,000

A10376 Renewal works - luke harrop cycle track, replacement grandstand roof at runaway bay rugby, roof

Quotation process (ii) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10380 Norfolk park - design and construction of sports field lighting


A10383 Nerang administration building renewal program Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10384 Amp - conditional assessment, asset inspection and service life data


A10385 Amp - conditional assessment, asset inspection and service life data for community, cultural and you


A10389 Refurbishment of public amenities - at len fox park, labrador, cheltenham park, ashmore community


A10391 Plumbing infrastructure replacement program for victoria park, federation park and surfers paradise


A10399 Gcac building repaint Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10404 Southport - renewal program Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10409 Robina - renewal program Quotation process (ii) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10410 Runaway bay renewal program - eves replacement and external building works

Quotation(s) from existing arrangement(s) (ii) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10411 Supply of barge services with equipment, labour, aggregate/rock, sand, soil and turf


Q4 Recommendation to enter into the arrangement be brought back to Council for consideration *


A10412 Pump mechanical and electrical maintenance and repairs and servicing






Q4 Contract(s) be awarded under delegation Energex Contract LG314/1210/19/002 awarded to Energex Ltd for $800,00.00. Future projects to occur Q4

A10414 Commercial catering appliance and equipment programmed maintenance and repairs


Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10415 Equipotential bonding inspection maintenance and servicing



A10418 Installation maintenance and repairs of chilled and boiling water units



A10419 Glazing services Quotation process (iv)S 3 years (+2 x 1 year)


*No action needed, Scheduled Q4

A10420 Thermo scanning of switchboard servicing repairs and maintenance

Quotation process (i) 1 year (+2 x 1 year)


A10423 Supply and delivery of building materials Quotation process (i) 1 year (+2 x 1 year)


A10425 Supply of nuts, bolts and ancillary items Quotation process (i) 1 year (+2 x 1 year)


A10432 Ground maintenance services Invitation to Offer (ITO) for Significant Contract (iv)S 3 years (+2 x 1 year)



A10438 Design, supply, installation, removals and maintenance of shade structures and ancillary materials r



*Move to Q4

A10439 Inspection, treatment, reporting and maintenance of poles Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year)



A10443 Security upgrade and improvements Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10444 Survey services City Operational Plan



*Move to Q4





A10453 Repaint arts centre Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10455 Arts centre fencing Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10459 Design, drafting and engineering consultancy package for various infrastructure delivery projects




A10460 Supply and installation of sheet piling Public Invitation to Offer (ITO) (ii) 4 weeks Q4 Contract(s) be awarded under delegation 1) Sourcing method changed to Public Tender>$250K2) Expected time to market changed to Q4

A10461 Tree transplanting - mountain view ave Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4


145 Adopted Report







(financial year)


Council


Council's Policy


A10465 Waterside courtyard upgrade Public Invitation to Offer (ITO) (ii) 6 Months Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/050 out to market, to be awarded Q4

A10470 Supply and delivery of emulsion products Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10473 Miami aquatic centre redevelopment Invitation to Offer (ITO) for Significant Contract (iv)S 2 years Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Contract LG314/621/18/153 awarded to Liquid Blu Pty. Ltd. for $601,868.00. Future projects will occur Q41) Sourcing method changed to Invitation to Offer, Significant Contract2) Estimated contract value changed to $14,611,5603) Expected time to market changed to Q4

A10475 Supply and installation of coloured pavement coatings Public Invitation to Offer (ITO) (iii) 2 years (+1 x 1 year)

Q4 Contract(s) be awarded under delegation 1) Estimated contract value changed to $1,461,660.002) Contract duration changed to 2 years (+ 1 X 1 year option )3) Expected time to market changed to Q4

A10476 Hydromulching and eco blanket for various construction projects


A10477 Steel reinforcement supply for various construction projects Quotation process (iii) 3 years Q4 Contract(s) be awarded under delegation Move to Q4

A10479 Fabrication, supply and install of bicycle safe friendly fencing for various construction projects


A10481 Underground service locations Public Invitation to Offer (ITO) (iii) 3 years (+3 x 1 year)

Q4 Recommendation to enter into the arrangement be brought back to Council for consideration

1) Estimated contract value changed to $3,500,000.002) Contract duration changed to 3 years (+ 3 by one year )3) Expected time to market changed to Q4





Move to Q4

A10483 Provision of waste edge software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*GMT Software Australia Pty Ltd No action needed, Scheduled Q4




1) Contract type changed to (iv)S2) Estimated contract value changed to $56,000,000.003) Contract duration changed to 5 years (+ up to 5 years )4) Expected time to market changed to Q4

A10494 Supply and maintenance of static waste compactors Public Invitation to Offer (ITO) (i) 1 year (+2 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/690/19/006 out to market, to be awarded Q4.

A10501 Landfill capping and rehabilitation - molendinar landfill Public Invitation to Offer (ITO) (i) 3 Months Q4 Contract(s) be awarded under delegation Move to Q4

A10502 Construction of a new site office at reedy creek landfill Quotation process (i) 3 Months Q4 Contract(s) be awarded under delegation Move to Q4

A10503 Wrc weighbridge and security upgrade - investigate technology solutions to improve access to wrcs


A10505 Signage manufacturer to construct recycled street concept for molendinar, reedy creek and merrimac


Quotation process (i) 6 Months Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/103 out to market, to be awarded Q4.

A10508 Upgrade road and install a new wheel wash at stapylton landfill main access area


Public Invitation to Offer (ITO) (i) 12 weeks Q4 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Estimated contract value changed to $600,0003) Contract duration changed to 12 weeks4) Expected time to market changed to Q4

A10511 Professional services for access management assessment and enhancement: cow scada



Single source: Only one supplier is reasonably available (i) 1 Year Q4 Contract(s) be awarded under delegation

*SCADA Engineering Pty Ltd Move to Q4

A10516 Design and construct co13 coomera marine precinct vacuum pump station upgrade

Public Invitation to Offer (ITO) (i) 6 Months Q4 Contract(s) be awarded under delegation 1) Contract type changed to (i)2) Expected time to market changed to Q4

A10518 Sewage treatment plant scada upgrade 2018-2020 Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 2 Years Q4 Contract(s) be awarded under delegation Process Safety and Automation Engineering Pty Ltd






A10522 Real time analysis and modelling for scada system - osisof llc



*OSIsoft Australia Pty Ltd No action needed, Scheduled Q4

A10523 Corporate membership: queensland water directorate, queensland based industry body



*Queensland Water Directorate Institute of Public Works


A10524 Supply of clear scada licensing for the sewage network scada system - schneider electric australia


(i) 1 Year Q4 Contract(s) be awarded under delegation Schneider Electric Aust Pty Ltd No action needed, Scheduled Q4



(i) 1 Year Q4 Contract(s) be awarded under delegation Telstra Corporation Limited Contract LG314/1210/19/003 awarded to Telstra Corporation Limited for $450,000.00. Future projects to occur Q4

A10526 Corporate membership: water services association Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


*Water Services Assoc. Of Aust. Water Services Association


A10527 Corporate membership for the australian water association Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


*Australian Water Association Ltd No action needed, Scheduled Q4

A10529 Repair and maintenance of council’s existing fleet of approximately 500 flowtech metered standpipes


(i) 1 Year Q4 Contract(s) be awarded under delegation Flowtech Water Meters Global Connections Group Pty Ltd


A10530 Specialised microbiology laboratory equipment for the detection of coliforms, e.coli and other bacte


(i) 1 Year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Idexx Laboratories Pty Ltd

*Idexx Laboratories Pty Ltd No action needed, Scheduled Q4

A10532 Testing authority for water samples that are used in the laboratory certification process

Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Proficiency Testing Australia *

Proficiency Testing Australia No action needed, Scheduled Q4


146 Adopted Report







(financial year)


Council


Council's Policy




(i) 1 Year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to The University of Queensland (The Advanced Water Management Centre)

*University of Queensland Move to Q4

A10535 Consumables for specialised analytical testing for parasites for identification and enumeration of c


(i) 1 Year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to BTF Pty Ltd

*BTF Pty Ltd No action needed, Scheduled Q4

A10539 Supply and servicing of flow monitoring equipment. manufacturers of monitoring instrumentation in wa


(i) 1 Year Q4 Contract(s) be awarded under delegation Environmental Data Services Dumford Pty Ltd ATF


A10540 To provide iseki vacuum valves and vacuum valve controller kits that are compatible with existing in



*H.I. Fraser Pty Ltd No action needed, Scheduled Q4

A10542 Uniquest (uni of qld): provision of sewex (advanced mathematical modelling tool), recycled water mat



*Uniquest Pty Ltd No action needed, Scheduled Q4

A10544 Provision of supply and maintenance of actuators in reticulation systems and sewage treatment plants

Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Rotork Australia Pty Ltd *

Rotork Australia Pty Ltd No action needed, Scheduled Q4

A10546 Supply of screenings and dewatering equipment spare parts and service

Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Spirac Pty Ltd *

Spirac Pty Ltd No action needed, Scheduled Q4

A10547 Provide specialised training delivering water quality awareness and distribution systems management

Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Water Industry Operators Association of Australia *

Water Industry Operators Association of Australia Ltd


A10548 Maintenance services for odour control system equipment Public Invitation to Offer (ITO) (i) 3 years Q4 Contract(s) be awarded under delegation 1) Sourcing method changed to Public ITO2) Estimated contract value changed to $361,000.003) Contract duration changed to 3 years4) Expected time to market changed to Q4

A10549 Monitoring instrumentation in water and wastewater reticulation system and treatment plants

Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to The Trustee for the Elite Family Trust t/a Environmental Data Services (EDS)



A10550 Removal of regulated waste from sewage treatment plants Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year)

Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration

Contract LG314/411/19/041 out to market, to be awarded Q4.1) Contract type changed to (iii)2) Estimated contract value changed to $1,229,693.58

A10552 Service and maintenance for industrial gas fired equipment Quotation process (i) 1 year (+2 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/690/19/081 out to market, to be awarded Q4.1) Estimated contract value changed to $100,000.00

A10553 Provision of biowin software licence - simulation software solutions and consulting services for was



*EnviroSim Associates Ltd No action needed, Scheduled Q4

A10554 Nextgen networks pty ltd - maintenance of communication infrastructure and network systems



*Next Gen Fibre & Data Networks NGT Holdings Pty Ltd ATF


A10555 Service of specialised technical equipment utilised by water and waste

Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Qld Traceable Calibrations *

Qld Traceable Calibrations Pty Ltd


A10563 Supply vacuum valve for the sewer systems located on the gold coast



*Flovac Vacuum Sewerage Systems Pty Ltd






*Alpha Biogas Pty Ltd Move to Q4

A10565 Manufacturer of vacuum pumps and systems used at vacuum pump stations

Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Busch Australia Pty Ltd *

Busch Australia Pty Ltd No action needed, Scheduled Q4

A10569 Maintenance of air compressors, air blowers and air dryers Quotation process (i) 1 year (+2 x 1 year)


A10571 Removal and beneficial reuse of biosolids Public Invitation to Offer (ITO) (iii) 2 year (+3 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/411/19/040 out to market, to be awarded Q4.1) Estimated contract value changed to $9,000,000.002) Contract duration changed to 2 years (+ 3 by 1 year )

A10572 Manufacturers of specialist cables in reticulation system and water and sewage treatment plants

Single source: Only one supplier is reasonably available (i) 1 year (+2 x 1 year)

Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Bambach Wires and Cables Pty Limited *

Bambach Wires & Cables Pty Ltd No action needed, Scheduled Q4

A10573 Nutrient analyser maintenance at sewerage treatment plants



A10575 Maintenance and calibration of gas monitors Quotation process (i) 1 year (+2 x 1 year)


A10576 Product monitoring - scientific services Sole source: The unique or proprietary nature of the goods or services being sought has no suitable alternatives available


*Perkinelmer Pty Ltd No action needed, Scheduled Q4

A10579 Replacement of inlet control valves to reservoirs Quotation process (i) 6 Months Q4 Contract(s) be awarded under delegation Move to Q4

A10584 Refurbishment of elanora and merrimac stp process tanks Public Invitation to Offer (ITO) (iv) 3 Years Q4 Contract(s) be awarded under delegation 1) Contract type changed to (iv)2) Expected time to market changed to Q4

A10585 Replacements of anodes to cathodic protection systems to protect potable water mild steel water main

Quotation process (ii) 3 Months Q4 Contract(s) be awarded under delegation Move to Q4

A10587 Deliver infrastructure works required for the expansion of the recycled water network

Invitation to Offer (ITO) for Significant Contract (iv) 3 Years Q4 Recommendation to enter into the arrangement be brought back to Council for consideration *

1) Sourcing method changed to Invitation to Offer, Significant Contract2) Contract type changed to (iv)3) Estimated contract value changed to $98,000,0004) Expected time to market changed to Q4

A10588 Design and upgrade to pimpama sewer treatment plant stage 2 works - pimpama catchment area

Public Invitation to Offer (ITO) (iv)S 15 months Q4 Recommendation to enter into the arrangement be brought back to Council for consideration *

1) Sourcing method changed to Invitation to Offer, Significant Contract2) Contract type changed to (iv) High Value Non-Routine Significant Contract3) Estimated contract value changed to $190,000,0004) Expected time to market changed to Q4

A10590 Install new mains and pump station for the sandy creek industrial precinct - stapylton catchment

Public Invitation to Offer (ITO) (iv) 1 Year Q4 Contract(s) be awarded under delegation 1) Contract type changed to (iv)2) Expected time to market changed to Q4


147 Adopted Report







(financial year)


Council


Council's Policy


A10592 Replace existing corroded vacuum vessels (vacuum pump station upgrade)

Public Invitation to Offer (ITO) (ii) 9 Months Q4 Contract(s) be awarded under delegation Move to Q4

A10593 Upgrade potable water filling station Public Invitation to Offer (ITO) (iii) 9 Months Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/097 out to market, to be awarded Q4.

A10595 Stapylton sewerage catchment augment Public Invitation to Offer (ITO) (ii) 18 months Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration

Contract LG314/621/19/032 out to market, to be awarded Q4.1) Contract type changed to (ii)2) Estimated contract value changed to $2,000,000

A10596 Installation of water meter connections Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10598 Assessment and report on the status of cathodic protection (cp) on mild steel sewer and non-drinking


A10599 Assessment and report on the status of cathodic protection (cp) on mild steel water mains


A10600 Condition assess - sewer rising main Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10604 Supply and delivery of chemicals Public Invitation to Offer (ITO) (iv)S 3 years (+3 x 1 year)




(i) 1 Year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Australis Group Pty Ltd

*Australis Advisory Group Pty Ltd Move to Q4

A10610 Remotely piloted aircraft services / drones Public Invitation to Offer (ITO) (i) 2 years Q4 Contract(s) be awarded under delegation 1) Sourcing method changed to Public ITO>$250,0002) Contract duration changed to 2 years (+ )3) Expected time to market changed to Q4



*Aginic Move to Q4

A10613 Public wi-fi Public Invitation to Offer (ITO) (i) 3 years (+1 x 1 year)



(i) 1 Year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Data Interactive Pty Ltd

Data Interactive Pty Ltd Move to Q4

A10615 Digital platform - panel of platform delivery providers (aws, apps dev, analytics)



A10616 Digital platform - ongoing support agreement Public Invitation to Offer (ITO) (iii) 3 Years Q4 Contract(s) be awarded under delegation

*Universal Communications Group Ltd

Move to Q4



*Communications Group Ltd Move to Q4



Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Recommendation to enter into the arrangement with Solar Bins Australia Pty Ltd be brought back to Council for consideration

* *Solar Bins Australia Pty Ltd Move to Q4

A10619 Bbq monitoring expansion Quotation process (i) 3 Years Q4 Contract(s) be awarded under delegation Move to Q4

A10621 Digital city – panel for design and/or construct / for telecoms infrastructure



Contract LG314/765/19/001A awarded to Fibre Network Engineering Pty Ltd for $10,000,000.00Contract LG314/765/19/001B awarded to Universal Communications Group Ltd for $10,000,000.00Contract LG314/765/19/001C awarded to Visionstream Australia Pty Limited for $10,000,000.00Contract LG314/1211/19/092 awarded to Fibre Network Engineering for $958,375.001) Estimated contract value changed to $31,834,000.00Future projects to occur Q4

A10625 Business engagement operations (customer registration capability)

Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4



*Queensland Ombudsman Office Of The Queensland Ombudsman

Move to Q4

A10629 Online timesheets - award interpreter Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation Move to Q4




*Hays Specialist Recruitment (Australia) Pty Ltd

Move to Q4




*Sensei Productivity Pty Ltd Move to Q4




*Local Buy Pty Ltd Move to Q4




* *Francis Funder Move to Q4


(i) 1 Year Q4 Contract(s) be awarded under delegation Interstream Pty Ltd Move to Q4



*SurveyMonkey Europe Move to Q4








*CaseWare Australia and New Zealand Task Technology Pty Ltd

Move to Q4


148 Adopted Report







(financial year)


Council


Council's Policy


A10644 Support and delivery of internal audit plan Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4




A10647 Provision of banking and financial services Utilise a government/LGAQ arrangement (iv)S 3 years (+2 x 1 year)


Commonwealth Bank of Australia Contract LG314/1210/19/008 out to market, to be awarded in Q4




*Chemwatch Ucorp Pty Ltd Move to Q4





*Netsight Move to Q4




*Anstat Pty Ltd Activty on hold



(iii) 1 Year Q4 Contract(s) be awarded under delegation

*Hewlett-Packard Australia Pty Ltd Move to Q4

A10659 Offsite storage of archived records Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year)



A10660 Hp quality centre maintenance and support Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*JDS Australia Pty Ltd No action needed, Scheduled Q4

A10663 Replacement workplace health and safety system Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4




(i) 1 Year Q4 Contract(s) be awarded under delegation Outback Imaging Pty Ltd Move to Q4

A10668 Rightfax Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*CPS Technology Group Pty Ltd No action needed, Scheduled Q4




*Integran Pty Ltd Move to Q4

A10673 Takadu software implementation Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders


*Takadu Ltd No action needed, Scheduled Q4







*Practical Peripherals Corp Pty Ltd ATF The Peripherals

Move to Q4

A10679 Lexisnexis compliance modules Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10680 Centralised booking solution - reservation management system upgrade


A10681 Open windows contracts implementation and support services


A10683 Enhance existing antivirus tools and techniques Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10684 Implement security controls across city's existing cloud applications

Public Invitation to Offer (ITO) (i) 1 Year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10685 Professional services for network assessment and security enhancement


A10687 Professional services for access management assessment and enhancement for scn/pw


A10688 Cyber security testing services Public Invitation to Offer (ITO) (i) 3 Years Q4 Contract(s) be awarded under delegation Move to Q4




*Oracle Corporation Aust Pty Ltd Move to Q4





Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Australia Post

*Australian Postal Corporation Move to Q4

A10695 Cisco support and maintenance (unified communications) Public Invitation to Offer (ITO) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4



*Citec Move to Q4

A10699 Dcc ict redundancy Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4




*Quest Software International Ltd Move to Q4




*Dimension Data Move to Q4


149 Adopted Report







(financial year)


Council


Council's Policy




(iii) 1 year Q4 Contract(s) be awarded under delegation

*Ent.Services Australia Pty Ltd Move to Q4




*Frontier Software Pty Ltd Move to Q4



*Open Text Pty Ltd Move to Q4




*Alcorn Security Group Move to Q4

A10709 Provision of design and asset management software Sole source: Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders

(i) 1 Year Q4 item no change


*A2K Technologies Pty Ltd No action needed, Scheduled Q4




*Client Software International Pty Ltd

Move to Q4

A10711 Links modular software license and maintenance Sole source: Memberships/subscriptions/conferences/training where alternatives do not practically exist


*Links Modular Solutions Pty Ltd No action needed, Scheduled Q4


(iv) 3 years (+2 x 1 year)

Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration * *

Digital Sense Hosting Pty Ltd Move to Q4

A10715 Procure and implement a cloud access security broker technology



A10716 Information communication technology cabling requirements within council's assets



A10719 Provision of an Electronic Document and Records Management System (eDRMS)


Single source: Only one supplier is reasonably available (iv)S 12 years (+5 x 1 year)

Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Objective Corporation Limited * *

Objective Corporation Limited Contract LG314/1185/19/022 out to market, to be awarded in Q41) Title change to Provision of an Electronic Document and Records Management System (eDRMS)2) Contract type changed to (iv)S3) Estimated contract value changed to $37,500,0004) Contract duration changed to 12 years +(5 X 1 year)5) Recommendation to enter into the Significant Contract be brought back to Council for consideration

A10720 Managed service/cloud migration Public Invitation to Offer (ITO) (i) 1 Year Q4 Contract(s) be awarded under delegation Contract LG314/1185/19/041 out to market, to be awarded in Q4

A10724 Wan strategy implementation Public Invitation to Offer (ITO) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10729 F5 hardware and software maintenance and support Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10730 Treasury management system Public Invitation to Offer (ITO) (i) 2 years (+1 x 1 year)






A10734 Provision of online automotive information Single source: Only one supplier is reasonably available (i) 1 Year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Glass's Information Services


Move to Q4

A10736 Fleet acquisition- trucks cab chassis Utilise a government/LGAQ arrangement (iii) 1 Year Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration *

Move to Q4

A10737 Fleet acquisition - specialised truck bodies trailers Utilise a government/LGAQ arrangement (iii) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10738 Plant acquisition - machinery equipment Utilise a government/LGAQ arrangement (iii) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10739 Disposal of vehicles, plant and equipment Disposal of non-current assets (i)D 1 Year Q1 Q2 Q3 Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10740 Register of prequalified suppliers for the intermittent hire of trucks and plant

Public Invitation to Offer (ITO) (iv)S 1 Year (+2 x 1 Year)




(i) 1 Year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Fueltrac Pty Ltd

*Fueltrac Pty Ltd Move to Q4

A10745 Truck wash down bay maintenance and testing Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10746 Maintenance of depot truck wash facilities Quotation process (i) 1 Year (+2 x 1 Year)




(i) 1 Year Q4 Contract(s) be awarded under delegation Keywatch Systems Queensland Neaves Investment Group Pty Ltd

Move to Q4

A10752 Locking mechanisms and locksmith services Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year)


A10754 Air quality testing Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10755 Asbestos management systems Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10756 Purchase of fire extinguishers and emergency exit lights Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10758 Office furniture provision and delivery Public Invitation to Offer (ITO) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10759 Corporate Uniform - internal staff Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10761 Supply and installation of office furniture at waterside buildings

Public Invitation to Offer (ITO) (iii) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4


150 Adopted Report







(financial year)


Council


Council's Policy


A10762 Maintenance of fire protection systems and equipment Public Invitation to Offer (ITO) (iii) 2 Years (+2 x 1 Year)

Q4 Contract(s) be awarded under delegation Contract LG314/690/18/037 out to market, to be awarded Q4.1) Estimated contract value changed to $1,800,000.00

A10763 Security services including canine Public Invitation to Offer (ITO) (iii) 2 years (+3 x 1 year)


Contract LG314/411/19/013 out to market, to be awarded Q4.1) Contract type changed to (iii)3) Estimated contract value changed to $6,214,750.004) Contract duration changed to 2 years (+ 3 by 1 )




*Acresta Move to Q4

A10765 Miami depot office redesign Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4




*Talkingtech (Aust) Pty Ltd Move to Q4




*Healthy Waterways Ltd Move to Q4


(iii) 1 Year Q4 Contract(s) be awarded under delegation Smec Australia Pty Ltd Move to Q4



(i) 1 Year Q4 Contract(s) be awarded under delegation DHI Water and Environment Pty Ltd

Move to Q4








*C R Kennedy & Co Pty Ltd Move to Q4

A10780 Renovation/refurbishment at nerang administration centre Quotation(s) from existing arrangement(s) (ii) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10781 Building services and asbestos removal - tugun depot Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10782 Waterside basement structural repair Quotation process (ii) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10783 Miami depot maintenance shed upgrade Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10785 Carrara depot washbay upgrade Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10786 Bin storage installation - waterside precinct Quotation(s) from existing arrangement(s) (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10789 Waterside west ground floor - building construction services

Public Invitation to Offer (ITO) (ii) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10791 Bathroom refurbishment southport chambers Quotation process (ii) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10792 Nerang air conditioning replacement Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10793 Council chambers carpet laying and repair works Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Move to Q4

A10794 Refurbishment of karp court, bundall Quotation process (i) 1 Year Q4 Contract(s) be awarded under delegation Contract LG314/1211/19/094 out to market, to be awarded Q4.




*FluentPro Software Corporation Move to Q4




*CAPIX Pty Ltd Move to Q4







*Equifax and Fit2Work Move to Q4





Move to Q4




(i) 1 year Q4 Contract(s) be awarded under delegation Datacom Systems Pty Ltd Move to Q4





*Peoplestreme Move to Q4

A10802 Cyber resiliance program - akamai services City Operational Plan


(i) 1 Year Q4 Contract(s) be awarded under delegation Optus Billing Services Pty Ltd No action needed, Scheduled Q4




*Intelligent Business Research Services Pty Ltd

Move to Q4





*OCE Australia Ltd Move to Q4


151 Adopted Report







(financial year)


Council


Council's Policy






*Points North CTS 4774 c/- Body Corporate Services Pty Ltd

Move to Q4




*BMT EASTERN AUSTRALIA PTY LTD

Move to Q4












*Navigate Pty Ltd Move to Q4









*Nearmap Pty Ltd Move to Q4





Move to Q4




*Entrust Datacard Entrust Ltd Move to Q4



(i) 1 Year Q4 Contract(s) be awarded under delegation Fujitsu Australia Limited Move to Q4






Move to Q4

A10817 Property development (pd) online application software licences



*CIVICA Pty Limited No action needed, Scheduled Q4

A10818 Provision of support and maintenance for resource scheduler software and program




*Novera Australia Pty Ltd No action needed, Scheduled Q4

A10819 Sophos puremessage exchange City Operational Plan


(i) 1 Year Q4 Contract(s) be awarded under delegation Telstra Corporation Limited No action needed, Scheduled Q4




*Darzin Software Allison Hendricks Consulting P/L

Move to Q4

A10821 Microstran and microstation advanced select City Operational Plan



*Bentley Systems International Ltd No action needed, Scheduled Q4







*Interact Learning Pty Ltd Move to Q4








*Isovist Australia Pty Ltd Move to Q4




*Data # 3 Limited Move to Q4







*Myriad Technologies Pty Ltd Move to Q4




*Ceanet Pty Ltd Move to Q4




*Sidra Solutions Akcelik & Associates Pty Ltd

Move to Q4




*Mincad Systems Pty Ltd Move to Q4


152 Adopted Report







(financial year)


Council


Council's Policy






*CoastalCOMS Move to Q4




*The Mathworks Australia Pty Ltd Move to Q4

A10834 Glass's software subscription Gold Coast 2022, City Operational Plan












*Microsoft Pty Ltd Move to Q4




*Construction Information Systems Ltd

Move to Q4




*Aptean (Australia) Pty Ltd Move to Q4

A10840 Lease of cafe space at broadbeach library Single source: It is in the public interest to single source (i) 3 years Q4 1. Council is satisfied that it is in the public interest to single source to Endeavour Foundation as a social procurement initiative2. Contract(s) be awarded under delegation

Endeavour Foundation Activity on hold

A10841 Lease of cafe space at southport library Single source: It is in the public interest to single source (i) 2 years (+1 x 1 year)

Q4 1.It is in the public interest to conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation


A10842 Lease of cafe space at robina community centre Quotation process (i) 2 years (+2 x 1 year)

Q4 1.It is in the public interest to conduct a closed invitation process limited to organisations that provide social opportunities.2. Contract(s) be awarded under delegation

Move to Q4

A10843 Digital city - o&m Public Invitation to Offer (ITO) (iii) 3 Years Q4 Contract(s) be awarded under delegation Move to Q4


(iii) 1 year Q4 Contract(s) be awarded under delegation GHD Pty Ltd Move to Q4

A10845 Digital city sea cable: design/consultancy services Expression of Interest (EOI) and Invitation to Offer (ITO) (ii) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A10846 Provision of uniforms for city personnel - city events Quotation process (i) 10 Weeks Q4 Contract(s) be awarded under delegation Move to Q4

A10847 Manufacture, supply and delivery of street and park furniture

Public Invitation to Offer (ITO) (i) 2 years Q4 Contract(s) be awarded under delegation Move to Q4

A10853 Horticultural renovation of sports fields and parks Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year)


Move to Q4

A10860 Construction of northern gold coast sports and community precinct

Invitation to Offer (ITO) for Significant Contract (iv)S 26 months Q4 Recommendation to enter into the arrangement be brought back to Council for consideration *

1) Estimated contract value changed to $81,500,0002) Expected time to market changed to Q4


Public Invitation to Offer (ITO) (iii) 9 months Q4 Recommendation to enter into the arrangement be brought back to Council for consideration *

Contract LG314/1211/18/071 out to market, to be awarded Q4.1) Contract type changed to (iii)2) Estimated contract value changed to $4,895,000

A10865 Patric review (pathosystems resource integration centre) Quotation process (i) 3 months Q4 Contract(s) be awarded under delegation Activity on hold

A10868 Partnership program: partnerships with business and industry groups


A10869 Investment attraction: business and industry attraction program


A10870 Export assistance scheme: funding assistance for exporters


A10871 Façade improvement program: funding assistance for façade program (cbd program)



(i) 3 years Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to Promapp Pty Ltd

*Promapp Solutions Limited Move to Q4

A10873 Bio-resource management strategy - market analysis Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation Move to Q4

A10877 Provision of a pre qualified contractor solution Public Invitation to Offer (ITO) (i) 3 Years Q4 Contract(s) be awarded under delegation Move to Q4

A10878 Waste facilities environmental audits Quotation process (i) 4 months Q4 Contract(s) be awarded under delegation Move to Q4

A10881 Upper coomera aquatic centre - renewals Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation Move to Q4

A10882 Construct leachate receival facility Public Invitation to Offer (ITO) (iii) 9 months Q4 Contract(s) be awarded under delegation 1) Title change to Construct Leachate Receival Facility2) Expected time to market changed to Q4

A10888 Preferred supplier arrangement for economic research Quotation process (i) 1 year (+2 x 1 year)




*The Queensland Trust for Nature G Marshall, A Volders, M Robson

Move to Q4


(i) 8 weeks Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Creative Move

*CreativeMove Pty Ltd Move to Q4

A10892 Noise testing mike hatcher raceway Sole source: Goods/services matches the existing system/equipment/proprietary item/brand



*Acoustic Works Pty Ltd No action needed, Scheduled Q4


153 Adopted Report







(financial year)


Council


Council's Policy





A10901 Body language and behavioural interviewing Single source: Only one supplier is reasonably available (i) 1 day Q4 1. Council is satisfied that only one supplier is reasonably available2. Contract(s) be awarded under delegation to Australian Polygraph Services *

Australian Polygraph Services Move to Q4




A10909 Line of sight review between capex and lgip projects as well as review of their transparency


A10910 Parking mobile payment and guidance applications Quotation process (i) 1 year (+2 x 1 year)



(i) 3 months Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Urbis Pty Ltd

Urbis Pty Ltd Move to Q4


(i) 2 years Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Lambert & Rehbein (SEQ Pty Ltd)

*Lambert & Rehbein (SEQ Pty Ltd) Move to Q4

A10929 Parking epermit software Quotation process (i) 1 year (+2 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/1185/19/061 out to market, to be awarded Q4

A10930 Threat monitoring and detection and vulnerability management - phase two



A10941 Community transport services (shuttle) Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4


(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to II Solutions Pty Ltd

*IISolutions Pty Ltd Move to Q4

A10952 Provides access to various digital content Utilise a government/LGAQ arrangement (i) 2 years Q4 Contract(s) be awarded under delegation

*EBSCO Australia No action needed, Scheduled Q4



*Frontier Precision Move to Q4

A10957 Supply of swimming accessories to aquatic centres Quotation process (i) 1 year (+2 x 1 year)


A10964 Project curator for the water and waste urban art project 2018-2019, "water walls"




*Bibliotheca Australia Pty Ltd Move to Q4

A10970 Planned maintenance and servicing of low voltage and high voltage electrical equipment

Quotation process (ii) 1 year (+2 x 1 year)


A10978 Specialised cyber security firm to provide security testing services

Public Invitation to Offer (ITO) (ii) 3 years (+2 x 2 years)


A10983 Servicenow professional services Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10984 Cloud billing automation Public Invitation to Offer (ITO) (i) 7 months 2 weeks (+2 x 1

year)




*Sizztech Move to Q4

A10987 Identity and access management Public Invitation to Offer (ITO) (i) 3 years (+2 x 1 year)

Q4 Contract(s) be awarded under delegation Activty on hold

A10990 Service improvement plan phase 2 Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A10991 City of gold coast aquatic centres - coaching rights agreement

Public Invitation to Offer (ITO) (iv) 2 years (+2 x 1 year)

Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

Move to Q4

A10994 Mobility roadmap and design/implementation Public Invitation to Offer (ITO) (i) 1 year 4 months (+2 x 1 year)


A10996 Environmental data management system Public Invitation to Offer (ITO) (iv) 6 years Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

Move to Q4

A10997 Decommission/archival services Public Invitation to Offer (ITO) (i) 1 year 4 months (+2 x 1 year)







A11000 Biggera creek dam safety review and upgrade investigations

Public Invitation to Offer (ITO) (i) 10 months Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *


A11001 Licence plate recognition mobile units Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year)


A11002 Coastal imaging and reporting for the monitoring of littoral areas

Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year)



154 Adopted Report







(financial year)


Council


Council's Policy


A11003 Secure collection and delivery of cash Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation Move to Q4

A11004 Information communication and technology cabling requirements in councils assets

Public Invitation to Offer (ITO) (iv) 3 years (+2 x 1 year)


Move to Q4

A11005 Supply and maintenance: trucks >8t Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A11006 Sap work manager ongoing licensing, support and licensing



*SAP Australia Pty Ltd Move to Q4

A11007 Supply and maintenance: heavy plant Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A11008 Supply and maintenance: passenger and light vehicles Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A11009 Construction of coombabah sewerage treatment plant cogeneration plant

Public Invitation to Offer (ITO) (iii) 6 months Q4 Contract(s) be awarded under delegation 1) Contract duration changed to 6 months

A11010 Metal fabrication and supply of metal products Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4



*ServiceNow Australia Pty Ltd Contract LG314/1185/19/060 out to market, to be awarded Q4

A11012 Test services Public Invitation to Offer (ITO) (iii) 1 year 4 months (+2 x 1 year)


A11013 Supply and installation of in-ground vehicle detection sensors



Move to Q4

A11015 Smart water meter project - expansion phase Invitation to Offer, Innovative Procurement opportunity (iii)S 2 years Q4 Contract(s) be awarded under delegation Move to Q4

A11016 Supply and maintenance: trucks 2t-8t Utilise a government/LGAQ arrangement (iii) 1 year Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4

A11017 Design and construction of the gold coast dive attraction stage 1

Expression of Interest (EOI) and Invitation to Offer (ITO) (iv) 2 years Q4 Recommendation to enter into the arrangement(s) be brought back to Council for consideration *


A11018 Waste recycling facility (mrf) Solid Waste Strategy 2024, Gold Coast 2022, City Operational Plan

Expression of Interest (EOI) and Invitation to Offer (ITO) (iv) 10 years (+5 x 1 year)


1) Estimated contract value changed to $25,000,000.002) Contract duration changed to 10 years (+ up to 5 years )3) Expected time to market changed to Q4

A11020 Design and construction of bridge and road works at teemangum street currumbin

Public Invitation to Offer (ITO) (iii) 9 months Q4 Contract(s) be awarded under delegation Contract LG314/621/19/207 out to market, to be awarded Q4. Future projects to occur Q41) Estimated contract value changed to $5,550,000.00

A11026 Construction of isle of capri bridge Invitation to Offer (ITO) for Significant Contract (iv)S 2 years 6 months




(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Sizztech

Sizztech Pty Ltd Move to Q4

A11087 Hydrodynamic modelling for the long term recycled water release plan stage 2


(i) 1 year Q4 1. Council is satisfied that due to the specialised nature of the service that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation to DHI Water & Environment

*DHI Water and Environment Pty Ltd


A11089 Design and construction of pressure mains Public Invitation to Offer (ITO) (iv) 2 years (+2 x 1 year)


Move to Q4

A11171 Whole of council cleaning internal buildings Invitation to Offer, Innovative Procurement opportunity (iii) 3 years (+3 x 1 year)

Q4 Contract(s) be awarded under delegation 1) Contract duration changed to 3 years (+ 3 by 1 year extension options )2) Estimated contract value changed to $9,270,000.003) Expected time to market changed to Q4

A11176 Asbestos bin hire, collection and removal services from water and waste bundall treatment plant

Quotation process (i) 3 years Q4 Contract(s) be awarded under delegation Move to Q4

A11178 Strategic partnership for professional services Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (+1 x 5 years)



A11179 Register of prequalified suppliers for design supply and installation of energy renewable and storag



1) Sourcing method changed to Public ITO>$250,0002) Estimated contract value changed to $6,300,0003) Expected time to market changed to Q4

A11180 Detailed design of the broadwater parklands play attraction Expression of Interest (EOI) and Invitation to Offer (ITO) (i) 3 months 3 weeks 5 days

Q4 Contract(s) be awarded under delegation Contract LG314/621/18/186 out to market, to be awarded Q4 1) Estimated contract value changed to $823,000

A11181 Tyres tubes and repairs Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation Move to Q4

A11182 Collection of monies related to aquatic centres Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4

A11183 Construction of the gold coast's premier play attraction Public Invitation to Offer (ITO) (iii) 1 year Q4 Contract(s) be awarded under delegation Move to Q4




A11197 Ferry services (trial) Expression of Interest (EOI) and Invitation to Offer (ITO) (ii) 2 years (+2 x 5 years)

Q4 Contract(s) be awarded under delegation 1) Contract duration changed to 2 years (+ 2 by 5 years )2) Expected time to market changed to Q4

A11199 Regulated waste pumping services for various locations City Operational Plan

Preferred Supplier Arrangement (iii) 4 years (+2 x 1 year)

Q4 Contract(s) be awarded under delegation Contract LG314/690/19/054 out to market, to be awarded Q4.1) Sourcing method changed to Preferred Supplier Arrangement

A11204 Supply, delivery, repairs, maintenance and upgrades of cranes, hoists, and lifting equipment


A11205 Towing of heavy council owned trucks Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Move to Q4


155 Adopted Report







(financial year)


Council


Council's Policy


A11212 Infrastructure investment initiative Quotation process (i) 6 weeks Q4 Contract(s) be awarded under delegation Move to Q4

A11215 Replacement of the air-conditioning unit and exhaust fan rangehood at tipplers cafe, south stradbrok

Quotation(s) from existing arrangement(s) (i) 8 weeks Q4 Contract(s) be awarded under delegation Contract LG314/690/19/062 out to market, to be awarded Q4.

A11220 Prioritisation of koala conservation actions using conservation modelling systems






(i) 7 months Q4 Contract(s) be awarded under delegation Meredith Elton Move to Q4



(i) 1 year Q4 Contract(s) be awarded under delegation UDIA Queensland Move to Q4




*Planning Institute Of Aust. Ltd Move to Q4

A11224 Age friendly communities: photo voice project Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation Activtiy on hold

A11226 Provision of bulk petroleum Public Invitation to Offer (ITO) (iii) 3 years Q4 Contract(s) be awarded under delegation Contract LG314/411/18/062 out to market, to be awarded Q4.

A11233 Supply and installation of weigh-in-motion system at stanmore road & ferny avenue



A11235 Detailed design and technical services for network optimisation of sewerage sub-catchment helensvale

Public Invitation to Offer (ITO) (i) 69 weeks Q4 Contract(s) be awarded under delegation Activity on hold

A11236 Supply and installation of fencing at gooding drive merrimac


A11238 Sewer inspection, location, jetrodding and patch repair Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year)


A11239 Stormwater network condition assessment and maintenance program


Q4 Contract(s) be awarded under delegation 1) Estimated contract value changed to $1,500,000.002) Expected time to market changed to Q4


(i) 3 Years Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to WSP Pty Ltd

WSP Australia Pty Ltd Activity on hold


(i) 1 year Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Benchmark Pty Ltd

Benchmark Pty Ltd Move to Q4

A11243 Procure planning tool refinements Quotation process (i) 3 months Q4 Contract(s) be awarded under delegation Move to Q4

A11244 Procure planning parameter advice Quotation process (ii) 2 Months Q4 Contract(s) be awarded under delegation Move to Q4

A11245 Procure network planning - logan catchment Quotation process (ii) 2 Months Q4 Contract(s) be awarded under delegation Move to Q4

A11246 Procure network planning - coomera catchment Quotation process (ii) 2 months Q4 Contract(s) be awarded under delegation Move to Q4

A11247 Procure network planning - upper coomera catchment Quotation process (ii) 2 months Q4 Contract(s) be awarded under delegation Move to Q4

A11248 Procure network planning - nerang catchment Quotation process (ii) 2 months Q4 Contract(s) be awarded under delegation Move to Q4

A11249 Procure network planning - tallebudgera catchment Quotation process (ii) 2 months Q4 Contract(s) be awarded under delegation Move to Q4

A11250 Procure network planning - currumbin catchment Quotation process (ii) 2 months Q4 Contract(s) be awarded under delegation Move to Q4

A11251 Procure network planning - coolangatta catchment Quotation process (i) 2 months Q4 Contract(s) be awarded under delegation Move to Q4


(i) 6 months Q4 1. Council is satisfied due to continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process 2. Contract(s) be awarded under delegation to Don Carroll Project Mgt Pty Ltd

*Don Carroll Project Mgt Pty Ltd Move to Q4

A11253 Longer term panel arrangement for cabling Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year)


A11254 Microsoft ea. 2019 Single Source from a government/LGAQ arrangement (iv)S 3 years (+1 x 1 year)

Q4 Recommendation to enter into the Significant Contract be brought back to Council for consideration * *

INSIGHT ENTERPRISES AUSTRALIA PTY LTD

Move to Q4

A11255 Organisational assessment tools Public Invitation to Offer (ITO) (i) 1 year (+2 x 1 year)


A11258 Lgip - local park provision Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation Move to Q4

A11259 Schuster park playground proposal Public Invitation to Offer (ITO) (iii) 8 months Q4 Contract(s) be awarded under delegation Move to Q4

A11262 Provision of record keeping services Public Invitation to Offer (ITO) (iii) 3 years (+2 x 1 year)


A11263 Management of city of gold coast tourist parks City Operational Plan

Invitation to Offer (ITO) for Significant Contract (iv)S 5 years (+1 x 5 years)


1) contract duration is changed to 5 years + 1 by 5 year extension option. 2) Estimated contract value changed to $22,500,000.003) Expected time to market changed to Q4

A11264 Design and construct dda compliance upgrades to ferry pontoons

Public Invitation to Offer (ITO) (iii) 6 months Q4 Contract(s) be awarded under delegation No action needed, Scheduled Q4




A11266 Minor civil works 18/19 Quotation(s) from existing arrangement(s) (i) 3 years (+2 x 1 year)

Q4 Contract(s) be awarded under delegation NEW ITEM


156 Adopted Report







(financial year)


Council


Council's Policy


A11267 Register of pre-qualified suppliers for minor miscellaneous works sewerage treatment

Quotation(s) from existing arrangement(s) (i) 3 years (+2 x 1 year)


A11313 Operational maintenance and minor works Expression of Interest (EOI) and Invitation to Offer (ITO) (iv)S 5 years (+5 x 1 year)


NEW ITEM

A11314 Program of heritage unit 2018-19 Culture Strategy 2023


A11317 Cert iv government investigation consultancy Quotation process (i) 1 year (+2 x 1 year)

Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/18/059 out to market, to be awarded Q4.

A11319 Cultural mapping and planning Quotation process (i) 4 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11320 Sewer maintenance hole refurbishment fy 2018-19 Quotation(s) from existing arrangement(s) (iii) 1 year 6 months Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/087 out to market, to be awarded Q4.

A11322 Event management of black stump Quotation process (i) 1 Day Q4 Contract(s) be awarded under delegation NEW ITEM

A11323 Audio video system maintenance and support services at the council chambers



A11326 Coastal infrastructure resilience and capacity planning Quotation process (i) 12 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/182 out to market, to be awarded Q4.

A11327 Local government infrastructure plan 2 assurance review (ti)

Quotation process (i) 5 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/186 out to the market, to be awarded Q4.

A11328 Replacement power and control cabling to elanora sewage treatment plant bioreactor a-f basins

Public Invitation to Offer (ITO) (ii) 12 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/105 out to market, to be awarded Q4.

A11330 Review of lifeguard services Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11331 Master planning for molendinar waste precinct Quotation process (ii) 5 months Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/175 out to the market, to be awarded Q4.

A11332 Youth space rufous whistler park pimpama Quotation process (i) 16 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11333 Refurbishment of the amenities building at tallebudgera creek tourist park


A11334 Upgrade lifeguard facility at margaret avenue broadbeach Quotation(s) from existing arrangement(s) (i) 6 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/077 out to market, to be awarded Q4.

A11335 Maintenance of council weighbridges Public Invitation to Offer (ITO) (iii) 1 year (+2 x 1 year)


A11336 Supply and install shed at coomera indoor sports centre Quotation(s) from existing arrangement(s) (i) 14 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/18/121 out to market, to be awarded Q4.

A11337 Design, supply and install a cantilevered shade structure at coomera rivers state school


A11338 Springbrook groundwater research Single source: Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

(ii) $30,000 3 years Q4 1. Council is satisfied due to Specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process2. Contract(s) be awarded under delegation

NEW ITEM

A11339 Digital city mia software build poc Quotation process (i) 4 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1185/19/055 out to the market, to be awarded Q4.

A11340 Design and documentation services for a public toilet building in ed hardy park


A11341 Sediment and erosion control project Quotation process (ii) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11342 Design, supply and installation of ventilation system at mal burke carpark

Quotation(s) from existing arrangement(s) (i) 3 months Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/098 out to market, to be awarded Q4.

A11343 Construction of bin bay upgrades Public Invitation to Offer (ITO) (ii) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11344 City flows monitoring pilot program Quotation process (ii) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11345 Abbott park fitness equipment construction Quotation process (i) 12 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/116 out to market, to be awarded Q4.

A11347 Replace decking on footbridge in river reserve ashmore Quotation(s) from existing arrangement(s) (i) 10 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/097 out to market, to be awarded Q4.

A11348 Design of shared path honeyeater drive, burleigh waters Quotation process (i) 3 months 2 weeks

Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/621/19/200 out to the market, to be awarded in Q4.

A11349 Design review – upgrade currumbin point priority crossing & farmers family car park

Quotation(s) from existing arrangement(s) (i) 3 months 2 weeks


A11350 Pimpama jacobs well road – preliminary design four lane arterial road

Quotation process (i) 4 months 2 weeks


A11351 Asset whs risk review - electrical & communication pits, conduits, poles & cables

Quotation process (i) 3 months 2 weeks


A11352 Light rail stage 3a positive engagement strategy Quotation process (i) 9 months Q4 Contract(s) be awarded under delegation Activity on hold

A11353 Replace bbq at lions park tallebudgera valley Quotation(s) from existing arrangement(s) (i) 8 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/095 out to market, to be awarded Q4.

A11354 Supply and install two lawn beams at southport cemetery Quotation(s) from existing arrangement(s) (i) 2 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/100 out to market, to be awarded Q4.

A11355 Park improvement at lions park jacobs well Quotation process (i) 2 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11356 Relocate water service supply at pizzey park miami Quotation(s) from existing arrangement(s) (i) 2 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11357 Supply and install decorative lighting in surf parade broadbeach


A11358 Supply and install switchboard, pole and pit at goodwin park coolangatta



157 Adopted Report







(financial year)


Council


Council's Policy


A11359 Pedestrian pathway lighting carrara depot Quotation process (i) 12 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/1211/19/122 out to market, to be awarded Q4.

A11360 Coronet park improvement stage 1 Quotation(s) from existing arrangement(s) (i) 15 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11361 Master plan for the palm beach aquatic centre redevelopment


A11362 Repair wall at helensvale library Quotation(s) from existing arrangement(s) (i) 3 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/096 out to market, to be awarded Q4.

A11363 Design, supply and install carport at namu merrimac Quotation(s) from existing arrangement(s) (i) 8 weeks Q4 Contract(s) be awarded under delegation NEW ITEM. Contract LG314/690/19/071 out to market, to be awarded Q4.

A11364 Replacement of sewer pipework at miami pool, miami Quotation(s) from existing arrangement(s) (i) 11 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11365 Design for flood - flood models and mapping update Quotation process (i) 3 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11366 High impact industry investigation Quotation process (i) 3 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11367 Emissions and amenity protection study Quotation process (i) 15 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11368 Cbd market and research - legal advice overall plan Utilise a government/LGAQ arrangement (i) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11369 Cbd events delivery Public Invitation to Offer (ITO) (i) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11370 Cbd model and commercial development attraction Quotation process (i) 6 months Q4 Contract(s) be awarded under delegation NEW ITEM

A11371 Dtmp implementation: product packaging pilot program Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11372 Dtmp implementation" town planning services Quotation process (i) 1 year Q4 Contract(s) be awarded under delegation NEW ITEM

A11373 Social benefit collection bins at ww sites Quotation process (i) 1 year (+1 x 1 year)




(i) 2 years Q4 1. Council is satisfied due to The unique or proprietary nature of the goods or services being sought has no suitable alternatives available2. Contract(s) be awarded under delegation ISovist Australia PtyLtd

ISovist Australia Pty Ltd NEW ITEM. Contract LG314/1185/19/059 out to the market, to be awarded Q4.

A11375 Sewer relining 2019-2020, 2020-2021 Quotation(s) from existing arrangement(s) (iii) 2 years Q4 Contract(s) be awarded under delegation NEW ITEM

A11376 Digital city platform - analytics/ai/blockchain development services

Public Invitation to Offer (ITO) (i) 3 years Q4 Contract(s) be awarded under delegation NEW ITEM

A11377 Digital city platform - frontend development services Public Invitation to Offer (ITO) (i) 3 years Q4 Contract(s) be awarded under delegation NEW ITEM

A11378 Design and certification of pedestrian bridge at tchoobey reserve, burleigh heads

Quotation process (i) 20 weeks Q4 Contract(s) be awarded under delegation NEW ITEM

A11379 Social benefit collection bins at water & waste sites Public Invitation to Offer (ITO) (i) 1 year (+1 x 1 year)


A11380 Sewage gravity network refurbishment Public Invitation to Offer (ITO) (iv)S 2 years (+1 x 1 year)


*NEW ITEM

A11381 Planned and reactive civil works Public Invitation to Offer (ITO) (iii) 1 year (+1 x 1 year)


A11382 Minor miscellaneous works sewage treatment plants and pump stations

Public Invitation to Offer (ITO) (iii) 1 year (+1 x 1 year)


A11383 On demand bulk hard waste collection Utilise a government/LGAQ arrangement (iii) 1 year (+1 x 1 year)


A11384 Processing of food waste Quotation process (i) 1 year (+1 x 1 year)




(i) 1 year Q4 Contract(s) be awarded under delegation Griffith University NEW ITEM


158 Adopted Report

775th Council Meeting 13 June 2019 159 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 7 ORGANISATIONAL SERVICES CITY CONTRACTING PLAN 2019-20 LG314/-/-(P6) Refer to Attachment 1: City Contracting Plan 2019-20 Attachment 2: Statutory Matters

Attachment 3: Procurement Policy and Contract Manual –Proposed Amendments 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that Attachment 1 be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves:

(e) contracts proposed to be made by it; 1.2 I recommend that the Attachment 1 be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT This report seeks approval: to adopt the City Contracting Plan for 2019-20 (Attachment 1) in accordance with section

220 of the Local Government Regulation 2012 (LG Regs). to adopt changes to the Attachment A - Contract Manual of the Procurement Policy and

Contract Manual (Attachment 3) in accordance with section 222 of the Local Government Regulation 2012.

4 PREVIOUS RESOLUTIONS Not applicable. 5 DISCUSSION Council conducts all procurement and contracting activities in accordance with the Strategic Contracting Procedures (Chapter 6 Part 2 of the Local Government Regulation 2012). In utilising the Strategic Contracting Procedures, the LG Regs requires that Council prepare and adopt, for each financial year, a contracting plan (City Contracting Plan). The City Contracting Plan defines the types of contracts Council proposes to make for the financial year, and principles and strategies for performing the contracts. It includes a policy regarding the proposed delegations for the contracts, and provides market assessments for each type of contract, as well as defining the contracts that are considered ‘significant contracts’ having regard to the market assessment, and a policy on making Significant Contracting Plans. The City has realised significant benefits in operating under this approach. Procurement savings and a consistent spend with local suppliers is illustrated in Tables 1 and 2 below:

775th Council Meeting 13 June 2019 160 Events Tourism And Governance Committee Meeting 6 June 2019 Adopted Report ITEM 7 (Continued) CITY CONTRACTING PLAN 2019-20 LG314/-/-(P6)

Table 1: Procurement Savings 2016-17 to 2018-19

Year Total Procurement Savings Result

2016-17 $23,303,998

2017-18 $12,168,327

2018-19 (to 30 April) $16,005,150

Total $51,477,475 Table 2: Percentage of Council’s procurement spend with local suppliers

Month 3 month rolling average*

June 2016 76%

December 2016 78%

June 2017 80%

June 2018 77%

April 2019 72%

* Excludes utilities As Council enters the fourth year of managing this strategic procurement approach, a number of opportunities to streamline and improve the effectiveness off the process have been identified that will deliver ongoing benefits to the City. It is important to note the following regarding the composition of the 2019-20 City Contracting Plan: The contract types are defined in table 3 as:

Table 3: Contract Types

Contract type Contract criteria Contract approach

Significant

≥ $10mill or ≥ 10 years or High Risk/complex and > $1mill

Significant Contracting Plan adopted by Council prior to going to market Awarded by Council resolution

General

< $10million

Quote, EOI or tender based on policy Only contracts with a duration of over 3 years will be brought back to Council for award


All procurements with a worth less than $250,000 (low value procurements) with a

duration of no more than 3 years are not included in Attachment 1 – Schedule B. The City Contracting Plan (Attachment 1 – Schedule B) identifies key programs of work

with an estimated contract value in excess of $250,000 which can be viewed strategically from a procurement perspective. This allows the City to focus effort on the strategic activities which constitute over 90% of the City’s contract spend (total contract values).

Exempting low value procurements results in the shift of focus for Council from highly

detailed planning activities around high-volume, low-value and low-risk transactions towards a focus of resources on high yield procurements.

The above shift in focus results in: o more effective category management approaches to ensure better procurement

outcomes for Council o building on the significant achievement of supporting the ‘local buy’ policy and

achieve greater value for money for Council • supported by regular performance reporting back to Council that includes

awarded contracts during the previous period in accordance with the ‘local buy’ policy and achieving value for money

o increased engagement with local suppliers through industry briefings (3 times per year) and online channels that advise the market on: • the types of contracts that we will be going to market for, when we are

planning to do this and how we will be approaching the market • giving guidance on competing for Council business

Under the Strategic Contracting Procedures, there is no requirement for a Council resolution for Council to be satisfied to single/sole source. As such, it is proposed that these be exempted for inclusion as individual activities in Attachment 1- Schedule B.

Attachment 1 - Schedule A lists the categories where it would be impractical or disadvantageous to call competitive quotes or tenders. It also identifies the conditions and approvals of use of the exemptions. This removes the burden on Councillors in relation to identifying and stating conflicts of interest.

The City Contracting Plan is a living document and Council may, by resolution, amend the Contracting Plan at any time before the end of the financial year to which the Plan relates. It is proposed that the City Contracting Plan come back to Council on a quarterly basis for any required amendments. These amendments are defined in the plan as a change to: contract type, principles and strategies for performing the contracts, delegations in forming the contract, a change resulting in or impacting a Significant Contract, a change to policy in making of Significant Contracting Plans or a change that would result in the contract duration exceeding 3 years.

Approval is sought to adopt the City Contracting Plan 2019-20, detailed as Attachment 1, together with the required amendments to Attachment A of the Procurement Policy and Contract Manual (Attachment 3).


6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN The project is aligned with the following themes, outcomes and signature actions of the City Vision and Gold Coast 2022. The City Contracting Plan 2019-20 provides Council with direct alignment of procurement, contracting and disposal activities with the Corporate Plan and corporate strategies. Supporting the Delivery of Gold Coast 2022

A. We plan for the future of the city.

We make good choices that create a better future for the Gold Coast Community Manage the maintenance, renewal and delivery of infrastructure for the city through the Total Asset Management Plan and the forward Capital Works Program.

B. We manage the city responsibly.

Our stewardship of the city provides value for money to ratepayers Deliver a wide range of high quality services to the Gold Coast community (as identified in the annual Operational Plan).

7 FUNDING AND RESOURCING REQUIREMENTS Budget/Funding Considerations The City Contracting Plan provides the anticipated contracting activities in relation to operational services that support the implementation of the activities and priorities of Council’s Programs and Services as defined in the Operational Plan 2019-20.

The ‘estimated value of contract(s)’ provides an estimate of the proposed contracting activities within approved annual budgets.

Costs for Capital Works and Service Proposals The City Contracting Plan provides the capital works programs (programs are defined as the Four Year Works Program by Directorate and Budget Centre for 2019-20) and projects against which proposed procurement activities are scheduled to occur during the 2019-20 financial year and later.

The ‘estimated value of contract(s)’ provides an estimate of the proposed contracting activities within approved project capital budgets.

For operational budgets this is subject to the annual contract amount being included as a recurrent amount in Council’s adopted annual budget as amended.

In accordance with the budget review guidelines the following circumstances require referral to the Special Budget Committee Where a procurement process relating to a Water, Sewerage and Waste Capital Works project requires budget adjustments, the project will be referred to Council via a Water and Waste budget review where funds are available in the Water and Infrastructure Reserve or the Waste Reserve to cover the funding required to service the full commitment the contract will give rise to.


Activities have been included in the City Contracting Plan where Council intends to invite offers and award the contract in the 2019-20 financial year, with a contract commencement date in the following financial year.

People and Culture Not applicable. 8 RISK MANAGEMENT The Strategic Contracting Procedures will provide Council with greater flexibility to manage risks related with procurement activities and contributes specifically to the management of CO000379: Corporate Governance Compliance Framework and mitigation of Corporate Risk CO000435: Failure to achieve a sustainable long-term financial position leading to negative impacts on Council’s ability to deliver on its key focus area commitments. 9 STATUTORY MATTERS The Strategic Contracting Procedures are found in Chapter 6, Part 2 of the Local Government Regulation 2012. Refer Attachment 2 Statutory Matters. In accordance with section 220(7) of the LG Regs the City Contracting Plan will be tabled at the relevant Committee meeting as required to adopt proposed changes to the contracting plan when any of the following occur: change to contract type change to the principles and strategies for performing the contracts change to proposed delegations for the contracts change resulting in or impacting on a Significant Contract change to the policy of making of Significant Contracting Plans change that results in the contract duration exceeding 3 years. Section 273 of the LG Regs requires that a report detailing contracts awarded with a worth more than $200,000 be published providing details on the entity the contract is awarded to, the worth of the contract and the purpose of the contract. 10 COUNCIL POLICIES The proposed exemption for the identification of individual sole/single sourcing from the City Contracting Plan Attachment 1 – Schedule B will require amendments to section 4.2.15 (Exceptions to seeking competitive offers) of Attachment A of the Procurement Policy and Contract Manual. (See Attachment 3) 11 DELEGATIONS The City Contracting Plan 2019-20 details which contract types that are proposed to be awarded under delegation versus which contract types that are proposed to come back to Council for the award. Proposed contracts identified as “General” with contract duration less than 3 years are proposed to be awarded under delegation. A delegation is required for the Chief Executive Officer to approve sole/single source decisions in accordance with the criteria defined in the contracting exemptions (Attachment 1 – Schedule A.


12 COORDINATION & CONSULTATION Directors and branch managers (budget owners) were engaged in accordance with the Corporate Budget and Planning Process to provide their contracting requirements for the City Contracting Plan 2019-20. The City Solicitor and Manager Corporate Assurance have been consulted in the development of the Contracting Plan 2019-20. Right to Information (RTI) and Information Privacy (IP) Legislation 2009 Not applicable. 13 STAKEHOLDER IMPACTS External / community stakeholder Impacts Section 220(8) of the Local Government Regulation 2012 requires Council allow the public to inspect and buy copies of the annual Contracting Plan at Council’s public office. The adopted City Contracting Plan 2019-20 will be published on Council’s website. Internal (Organisational) Stakeholder Impacts Not applicable. 14 TIMING The adopted City Contracting Plan 2019-20 will be effective 1 July 2019. 15 CONCLUSION Council conducts all its procurement and contracting activities in accordance with the Strategic Contracting Procedures (Chapter 6 Part 2 of the Local Government Regulation 2012). In utilising the Strategic Contracting Procedures, the Local Government Regulation 2012 requires that Council prepare and adopt for each financial year, a contracting plan (City Contracting Plan 2019-20). The proposed exemption for the identification of individual sole/single sourcing from the City Contracting Plan Attachment 1 – Schedule B will require amendments to section 4.2.15 (Exceptions to seeking competitive offers) of the Procurement Policy and Contract Manual. (See Attachment 3) Approval is sought in accordance with: section 220 of the Local Government Regulation 2012 to adopt the City Contracting Plan

2019-20 (Attachment 1) section 222 of the Local Government Regulation 2012 to adopt changes to Attachment A

of the Procurement Policy and Contract Manual (Attachment 3).


16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That Attachment 1 be deemed non-confidential except for those parts deemed by the

Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That wording in section 4.2.15 (Exceptions to seeking competitive offers) of the Procurement Policy and Contract Manual be amended in accordance with Attachment 3.

3 That Council adopts the City Contracting Plan 2019-20 (Attachment 1).

4 That pursuant to section 257 of the Local Government Act 2009, the Chief Executive Officer be delegated the power to approve sole/single source decisions in accordance with the criteria defined in the contracting exemptions (Attachment 1 – Schedule A).

COMMITTEE RECOMMENDATION ETG19.0606.007 moved Cr Owen-Jones seconded Cr PC Young 1 That Attachment 1 be deemed non-confidential except for those parts deemed by

the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That wording in section 4.2.15 (Exceptions to seeking competitive offers) of the Procurement Policy and Contract Manual be amended in accordance with Attachment 3.

3 That Council adopts the City Contracting Plan 2019-20 (Attachment 1). 4 That pursuant to section 257 of the Local Government Act 2009, the Chief

Executive Officer be delegated the power to approve sole/single source decisions in accordance with the criteria defined in the contracting exemptions (Attachment 1 – Schedule A).

CARRIED

City Contracting Plan 2019-20 Supporting the delivery of the City Vision through the City’s programs and services July 2019

775th Council Meeting 13 June 2019 Events, Tourism & Governance Committee Meeting 6 June 2019 ITEM 7 (Continued) CITY CONTRACTING PLAN 2019-20

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Attachment 1

City Contracting Plan 2019-20 version 1 Page 2

Table of Contents

1. Strategic Contracting Procedures .......................................................................................... 3

2. Procurement Planning ........................................................................................................... 4

3. Procurement Policy and Contract Manual .............................................................................. 5

4. Contract types, principles and strategies for performing contracts ......................................... 6

5. Policy about proposed delegations ...................................................................................... 10

6. Policy for Significant Contracts ............................................................................................ 10

7. Amendments to the City Contracting Plan ........................................................................... 10

8. Contracting Schedule .......................................................................................................... 11

9. Publishing details of contracts worth $200,000 or more ....................................................... 11

Appendix 1: Schedule A: Exemptions 2019-20 Appendix 1: Schedule B: Contracting Schedule 2019-20


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City Contracting Plan 2019-20 version Page 3

1. Strategic Contracting Procedures

The City of Gold Coast (City) conducts all procurement (including contracting and disposal activities) in accordance with the Strategic Contracting Procedures (as defined in the Local Government Regulation 2012 (LG Reg) Chapter 6, Part 2. The Strategic Contracting Procedures allows the City to take a strategic approach, identifying potential opportunities whilst managing adverse risks.

This includes formulating a portfolio of procurement activities for at least a financial year; considering the strategic implications of each activity, consistent with and supporting the strategic direction of the City’s Corporate Plan – Gold Coast 2022.

The achievement of value for money outcomes with probity and accountability underpins the City’s responsible procurement and financial management practices, whilst having regard to the five sound contracting principles as set out in section 104 of the Local Government Act 2009 (LG Act) and the procurement and contracting requisites set out in the City’s Procurement Policy and Contract Manual (procurement policy).

The City’s Annual Budget supports the delivery of both current and future priorities for the city, ensuring stewardship of City finances and assets in the longer term. The City Operational Plan provides for how the City will deliver the key initiatives and activities via the City’s Programs and Services.

For more information on the City’s budgets, plans and reports you can visit: cityofgoldcoast.com.au/publications

In accordance with section 220 of the LG Reg this document sets out:

• The types of contracts the City proposes make in a financial year • The principles and strategies for performing the contracts • A policy about proposed delegations for the contracts • A market assessment of each type of contract • The contracts the City determines to be significant having regard to the market assessment • A policy about the making of significant contracting plans.


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https://www.legislation.qld.gov.au/LEGISLTN/CURRENT/L/LocalGovA09.pdf

http://www.goldcoast.qld.gov.au/procurement-policy-guidelines-12293.html

http://www.cityofgoldcoast.com.au/publications


2. Procurement Planning

The City vision “Inspired by lifestyle, Driven by opportunity” informs strategic planning for the city. Gold Coast 2022 identifies what we need to do between now and 2022 to work towards the City Vision and is structured around three themes:

• The best PLACE to live and visit

• PROSPERITY built on a strong diverse economy

• PEOPLE contribute to a strong community spirit

The City approaches procurement planning via a strategic and integrated process of identifying, understanding and delivering procurement requirements within the wider organisational planning and performance, asset management, program delivery and corporate risk management frameworks (including workplace health and safety); aligning to the strategic objectives of Gold Coast 2022.

For more information about our city you can visit: cityofgoldcoast.qld.gov.au

Planning for the city is directed by the City Vision through an integrated approach for the development and implementation of long, medium and short term plans as shown in Figure 1 following.

Figure 1: Integrated Planning for the City

For any initiative where the probable outcome will involve the engagement of suppliers and / or contractors for the carrying out of works, the provision of goods and services or the disposal of non-current assets, the City Procurement Branch is engaged as part of Corporate Planning and Budget process. This process is designed to assist the City plan its procurement through preparation of the annual City Contracting Plan, aligned to the annual budget.

The key contracting and disposal activities identified in Appendix 1: Schedule B have been aligned to the capital works programs (as defined in the Four Year Works Capital Program by Service 2019-20 to 2022-23) and operational programs and services (as defined in the City Operational Plan 2019-20). The process and procedures by which the City engages the market and enters into contracts are provided in the City’s procurement policy.

For more information on the City’s procurement, you can visit: cityofgoldcoast.com.au/procurement


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http://www.cityofgoldcoast.com.au/procurement


3. Procurement Policy and Contract Manual The City’s procurement policy sets out the procedures for how the City must carry out all procurement, contracting and disposal activities, consistent with and supporting the strategic direction of Gold Coast 2022. Defined within the procurement policy are the procurement and contracting principles and requisites that are to be applied.

In formulating decisions that involve procurement, contracting and disposal activities, City officers must have regard to the policies, delegations and supporting documents.

For more information you can visit: cityofgoldcoast.com.au/procurementpolicy


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4. Contract types, principles and strategies for performing contracts

4.1 Contract types The City applies a sourcing classification to understand where to direct effort in relation to the sourcing process. This assessment classifies City spend for each contract on the basis of procurement complexity and proposed contract value. The contract types are defined in Table 1 below:

Table 1: Contract Types Contract

type Contract criteria Contract approach

Significant

≥ $10mill or ≥ 10 years or High Risk/complex and > $1mill

Significant Contracting Plan adopted by Council prior to going to market Awarded by Council resolution

General *

< $10million

Quote, EOI or tender based on the contract worth thresholds defined in the procurement policy Only contracts with a duration of over 3 years will be brought back to Council for award

* Subject the exemptions defined in section 4.5 (refer Appendix 1- Schedule A).

4.2 Market assessment City Procurement will conduct regular supply market analyses to assist in the development of Category Management Plans for each defined contract type by category. The City develops the annual Contracting Schedule to manage its major contracting and disposal activities for each financial year. The proposed sourcing methods for the significant, high and medium value contracts for the financial year are included in Appendix 1: Schedule B.

The time to market and duration of individual contracts is established through strategic category planning and the identified sourcing method best suited to meet the demands of a specific market and the direction in which the market is heading, the key suppliers and the value they place on the City as a customer. The City continues to utilise services such as Gartner and IBISworld to keep current with market analysis and improve efficiency of category planning. In addition the sourcing classification described in figure 2 below assists the City in directing effort towards key sourcing activities with increased risk and/or exposure in the market. The sourcing strategy for each activity may be influenced by other factors such as capacity of suppliers to meet the City’s demand, innovation or supplier dominance in a market. More detailed market assessments are conducted prior to finalising the sourcing strategy for a specific activity. The City applies a sourcing classification to understand where to direct effort in relation to the sourcing process. The assessment classifies each sourcing activity based on an assessment or procurement risk or complexity of the market against the expected expenditure over the life of the proposed contract.

Where a market assessment is not carried out the default sourcing methods described in the City’s procurement policy for contract worth thresholds will apply.

Figure 2: Sourcing classification


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4.2 Sound contracting principles In establishing and carrying out contracts, the City may accept the offer most advantageous to it, consistent with and supporting the achievement of the strategic direction of Gold Coast 2022. In making this decision, the City will have regard to the five sound contracting principles:

a) Value for money b) Open and effective competition c) The development of competitive local business and industry d) Environmental protection e) Ethical behaviour and fair dealing

4.3 Procurement and contracting requisites The following procurement and contracting requisites will be applied whilst having regard to the five sound contacting principles and be consistent with and supporting the achievement of the strategic direction of Gold Coast 2022:

• Australian made • Buy local • Innovative procurement • Social Procurement • Quality assurance (QA) • Sustainable procurement • Environmentally friendly products • Recycled products • Environmentally Relevant Activities (ERA) • Work Health and Safety (WHS) • Probity

Refer to the City’s procurement policy for more detail: cityofgoldcoast.com.au/procurementpolicy


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4.4 Strategic contracting objectives The following strategic economic, environmental and social contracting objectives will be developed and implemented over 2019-20 and beyond to support the implementation of Gold Coast 2022 and City Strategies.

Table 2: Strategic contracting objectives

Area Principles and Requisites Objectives Economic Principles:

• Value for money • Open and effective

competition • The development of

competitive local business and industry

• Ethical behaviour and fair dealing

Requisites: • Australian made • Competitive local business

and industry preferential factors

• Sustainable procurement • Financing alternatives • Probity • Conflicts of interest

• Stewardship of the City achieves value for money over whole of life (including disposal), rather than just initial cost, enabling best quality goods and services (factoring time, cost, quality).

• Savings from procurement and contract activities to contribute to the overall corporate budget cash surplus (savings) target.

• Manage demand and supply to ensure that competitive markets and the availability of resources are sustained in the long term.

• Optimise the use of contract variations ensuring the City’s value for money targets are realised.

• Alignment with Corporate Strategies and Gold Coast 2022 to ensure the City is focussed on implementing the City's priorities year by year.

• Categorisation through Category Management Plans to achieve economies of scale and scalable delivery through improved portfolio forecasting.

• Ensure probity and accountability in the procurement process and ongoing management of the contract, including compliance with policy and legislation.

Environmental Principles: • Environmental protection Requisites: • Environmentally friendly

products • Recycled products • Environmentally Relevant

Activities (ERS) • Sustainable procurement

• Minimise environmental harm, including end of life impacts.

• Maximise resource efficiency (e.g. reduce energy and water consumption and minimise waste).

• Maximise the use of recycled products as alternatives, considering the impact of quality, cost and ongoing maintenance.

• Ensure outcomes that recognise the long term benefits of sustainability and best practice.

Social Principles: • Ethical behaviour and fair

dealing • Development of competitive

local business and industry Requisites: • Sustainable procurement • Social procurement • Innovative procurement • Work Health and Safety

(WHS) • Probity • Managing conflicts of interest

• Maximise the ‘buy local’ policy with 80% of procurement spend with local suppliers.

• In the procurement and contracting process, ensure that the City’s Zero Harm requirements are met and WHS legislative compliance is achieved.

• Explore innovative proposals to achieve business development opportunities.

• Explore the social procurement program to provide economic and employment opportunities to disadvantaged communities.

• Ensure sourced products achieve sustainable outcomes providing a reduced negative impact on the environment and provide an improved social outcome.


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4 .5 Exemptions On occasions and for particular situations or procurement categories of spend, it can be impractical or disadvantageous for the City to undertake a competitive procurement process (i.e. invite quotes or tenders).

Use of these exemptions must be endorsed by the relevant director, Chief Procurement Officer (CPO) and/or Chief Executive Officer (CEO). Where no approvals are specified in Appendix 1- Schedule A, approvals are in accordance with the current City Standard Expenditure Approval Limits (Administrative Authorisations) and delegations.

Decisions, which include how value for money is demonstrated and how the exemptions meet the relevant conditions for each exemption are recorded.

4 .6 Ensuring V alue for M oney in the L ow V alue category Council will continue a category management approach for contracting activities including the low value procurement activities that will not be individually detailed in the City Contracting Plan. In doing so, Council will:

• Conduct strategic analysis of its future requirements and supply markets and categorise its spend into categories based on criteria including relative expenditure, surety of supply and risk

• Develop category management expertise to manage the spend categories • Conduct detailed category analysis, market and supplier analysis for the spend categories • Using spend analysis, compare City category spend with industry wide available benchmarks • Develop strategies to identify, plan and capitalise on the most advantageous opportunities within each

category and • Execute the appropriate sourcing methodologies for each category.

4 .7 Creating opportunities for local suppliers in the under $25 0k spend category The City supports local businesses and employers and invites quotes up to $250,000 in accordance with the competitive local preferential factors defined in the procurement policy. Figure 3 below illustrates the typical annual spend in the following categories for these low value arrangements.

F igure 3 : Typical annual spend for L ow V alue procurements

In addition, the City conducts regular industry briefings for local suppliers to provide details on the upcoming opportunities within the relevant categories and to assist them navigate the process and give an opportunity to provide feedback. For more information on the City’ s “ Buy local’ procurement policy and supplying to the city you can visit: http: //www.goldcoast.qld.gov.au/buy-local-procurement-policy

$9mill

$7.5mill $5.5mill

$5.1mill

$3.3mill


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5. Policy about proposed delegations Section 238 of the LG Reg provides that a local government may by resolution delegate power to enter into, vary or discharge a contract.

Delegated authorities regarding procurement and contracting are set out in the City’s Register of Delegations.

Officers with the requisite administrative authorisation may spend from approved annual budgets by requesting the delegates to enter into, vary or discharge contracts, where the total value of the contract (including any variation) does not exceed the sum of the officer’s administrative authorisation.

In accordance with the defined Contract Types (refer Figure 2),

Contracts identified as ‘General’ with contract duration less than 3 years will be awarded under delegation, unless Council stipulates the contract is to be resolved by Council.

Contracts identified ‘General’ with a contract duration in excess of 3 years or Significant will be referred to Council for a resolution to award the contract.

6. Policy for Significant Contracts

Significant Contracts, where they apply, are identified in Appendix 1: Schedule B.

Significant Contracts are contracts:

with an anticipated contract worth more than $10 million (excluding GST), or a proposed contract period of 10 years or greater, or high value/high complexity/high risk procurement activities as assessed by City Procurement using

sourcing methodologies. A Significant Contracting Plan will be developed and adopted by Council, prior to going to market, for each Significant Contract. Amendments to the Significant Contracting plan must be approved by Council.

7. Amendments to the City Contracting Plan

Council may, by resolution, amend the City Contracting Plan at any time before the end of the financial year to which the Plan relates.

The City Contracting Plan will be tabled at a Council Meeting on a quarterly basis for any required amendments. The following will be included:

change to contract type change to the principles and strategies for performing the contracts change to proposed delegations for the contracts change resulting in or impacting on a Significant Contract change to the policy of making of Significant Contracting Plans change that results in the contract duration exceeding 3 years.

For more information on the City’s adopted Contracting Plan you can visit: cityofgoldcoast.com.au/contractingplan


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8. Contracting Schedule The Contracting Schedule 2019-20 is found at Appendix 1: Schedule B. The schedule details projects and programs for which key strategic procurement activities (Significant, High and Medium value) are scheduled to occur during the current financial year and later, and provides the proposed sourcing method for each activity.

Where a project or program of works detailed within is designated as a Significant Contract; that contract will be a Significant Contract for the purposes of section 221 of the LG Reg.

9. Publishing details of contracts worth $200,000 or more

A report of contracts worth $200,000 (exclusive of GST) or more accepted by delegates shall be presented to Council as soon as practicable after entering into the contracts. The report will be published in the minutes of the Council meeting and on the City’s internet site.

The establishment of Preferred Supplier Arrangements/Registers is reported but generally not the orders placed under them.

For more information on the City’s awarded contracts you can visit: cityofgoldcoast.com.au/awarded contracts.


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http://www.goldcoast.qld.gov.au/search-results.html?q=awarded+contracts&c=-1


The City has identified a number of categories for which it will deem to be exempted from being included (i.e. single source or sole source). These categories are as follows.

Exemption Description and conditions a) Low value procurements Allows the CPO to focus its resources on high yield procurements. The

value obtained from a significant number of frequently sourced, low value procurements is limited.

This exemption applies where:

a. Quotes are obtained from local suppliers with capability to supply the goods or services

b. Category/market analysis and benchmarking must be used to establish that value for money is being obtained

c. Supplier performance must be to the City’s satisfaction d. Value improvement initiatives are in place.

Approvals: Standard Expenditure Approval Limits and Delegations

b) Extension of contracts whilst Council is at market (or in a tender process)

This exemption allows the City to extend an existing contract by up to six months where the tender to replace the contract has commenced. Switching supply for such a short period is usually not cost effective or practical. Extension may be required where the tender process or negotiations have taken longer than expected


c) Procuring from an existing City arrangement

This exemption applies where the City has run a competitive process to establish the arrangement. In some arrangements, competitive quotes may be required from members of the arrangement in order to ensure value for money outcomes.


d) Procuring under a government arrangement (e.g. Federal government, State government or another Local government) or an LGAQ arrangement (e.g. Local Buy)

Where value for money outcomes can be obtained, this exemption allows engagements with another government entity or government owned entity. For example, Federal, Queensland or Local Government or an entity owned by the Federal, Queensland or Local Government.

Contracts and arrangements established by another government entity, local authority or Local Buy have been sourced by reputable entities that apply appropriate principles and probity, and can be expected to deliver reasonable value for money for Council.


e) memberships/subscriptions/conferences (e.g. professional associations, industry bodies, institutes)

This exemption applies where alternatives do not practically exist (e.g. professional associations, industry bodies, and institutes).


Appendix 1- Schedule A: Contracting Exemptions 2019-20


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Exemption Description and conditions f) Statement of licence, legislated

requirements, third party ownership of assets or industry regulated standards

This exemption applies if the goods, services or works can only be supplied by a single supplier or a restricted group due to third-party ownership of a public utility plant asset. For example, Energex, Telstra or APA. Where possible, competitive quotes are to be obtained and value for money demonstrated.


g) Where the compatibility of the goods or services matches an existing system, or equipment, or is a proprietary item/brand

This exemption applies if the goods or services being sought are restricted as they can only be supplied by a single supplier (e.g. replacement parts for equipment under warranty or maintenance agreements). Where possible, competitive quotes are to be obtained and value for money demonstrated


h) Information and communication Technology: Solutions Tendered – re-sellers and software developers

This exemption allows the City to contract with a copyright holder where the solution is tendered by an authorised reseller


i) The unique or proprietary nature of the goods or services or where there is only one supplier reasonably available (i.e. sole source supplier)

This exemption applies where it would be impractical or disadvantageous to invite quotes or tenders as there is only one supplier reasonably able to supply the goods or services or the goods and services being sought have no suitable alternative. Where possible, competitive quotes are to be obtained and value for Approvals:

Approvals: Relevant Director and CPO ≤ $250,000 per annum or CEO > $250,000 per annum

j) Ongoing licencing, support and maintenance to existing systems making it disadvantageous or impractical to invite quotes/tenders (generally related to software, computer systems and technology)

The City’s arrangements and contracts for the provision of ICT software and hardware (ICT products) can often continue to meet business requirements beyond the originally envisioned term. This exemption provides a mechanism to approve maintenance and support (which may include external hosting or subscription to existing solutions) for existing Council ICT products beyond the original term. Where possible, competitive quotes are to be obtained and VFM demonstrated


k) Where continuity of a previous/current engagement is required to maintain the continuity of expert advice

This exemption applies where it would be impractical or disadvantageous to call competitive quotes due to intellectual property conflicts.


l) Program or service categories where it is in the public interest that the City single source

This exemption applies for procurement activities that generate positive benefits or outcomes including social benefits to the City and the community. This exemption will apply to contracts meeting the public interest test which is to be applied using the following criteria:

How reasonable value for money will be achieved by the City

Consideration of local commercial suppliers and/or other social providers and whether it would be appropriate for those entities to compete with


178 Adopted Report


Exemption Description and conditions each other for the contract

How quality of goods and services is to be ensured

How the contract will develop capacity or capability of the social enterprise or otherwise contribute to or achieves alignment with Corporate Strategies and Gold Coast 2022


m) Specialised nature of the goods orservices

This exemption applies if it is impractical or disadvantageous to invite quotes or tenders due to the specialised nature of the goods or services being sought.


n) Confidential nature of the goodsor services

This exemption applies where it would be it would be impractical or disadvantageous to invite quotes or tenders due to confidentiality.


o) Genuine emergency This exemption applies in genuine emergencies (as deemed by the relevant director due to a threat to life, environment, property or reputation)

Once a genuine emergency ceases to exist the standard procurement processes apply.

Approvals: Relevant Director

p) Public Auction This exemption applies for purchases at public auction which are inconsistent with the quotation or tender process


q) Second-hand goods This exemption applies for purchases of second-hand goods which are inconsistent with the quotation or tender process


Conditions applicable to all exemptions

1. Subject to the annual contract amount being included in the 4 year capital program or as a recurrent amountin the Council’s adopted budget, as amended.

2. Contracts can be entered into under delegation for up to a period of 3 years, contracts in excess of 3 yearsmust be referred back to Council for award.

3. A quarterly report shall be presented to the relevant committee meeting listing all contracts entered intounder this delegation, where the value of the contract is $200,000 or more.


179 Adopted Report

City Contracting Plan 2019-20 version Page 15


180 Adopted Report

Redacted

Ref. Purpose Contract Type

Sourcing method Estimated contract $ value


Expected duration Extension option Recommendation Contract award to be referred back to Council

B10001 Recycled Water Network Expansion SignificantAs per adopted Significant Contracting Plan

$ 80,000,000 Q1-4 3 years Recommendation to enter into the Significant Contract be brought back to Council for consideration *B10002 Microsoft Enterprise Agreement Significant

As per adopted Significant Contracting Plan

$ 18,000,000 Q1 3 years Recommendation to enter into the Significant Contract be brought back to Council for consideration *B10003 Inspection and Maintenance of Water Sensitive Urban Design

Assets Urban Lakes Veg SignificantAs per adopted Significant Contracting Plan

$ 12,000,000 Q3 3 years 2 x 1 year Recommendation to enter into the Significant Contract be brought back to Council for consideration *B10004 Long Term Recycled Water Release Elanora Significant


$ 10,000,000 Q1-4 1 year Recommendation to enter into the Significant Contract be brought back to Council for consideration *B10005 Supply, design, install, maintenance & upgrade of electronic

security assets and CCTV - City Wide SignificantAs per adopted Significant Contracting Plan

$ 10,000,000 Q3 4 years Recommendation to enter into the Significant Contract be brought back to Council for consideration *B10006 Construction of Stage 1 of the Robina City Parklands General


$ 10,000,000 Q1 2 years Recommendation to enter into the Significant Contract be brought back to Council for consideration *B10007 Supply Installation and Commissioning of Traffic Signals and

Intelligent Transport Systems Infrastructure SignificantAs per adopted Significant Contracting Plan

$ 10,000,000 Q2 3 years 2 x 1 year Recommendation to enter into the Significant Contract be brought back to Council for consideration *B10008 Relining of Sewer Pipelines General

Select Tender from four suppliers off existing arrangement based on market assessment

$ 9,800,000 Q1 2 years Contract(s) be awarded under delegation

B10009 Sand Backpass Pipeline Srfrs Pdse General Expression of Interest $ 7,800,000 Q2 2 years Contract(s) be awarded under delegation

B10010 Sundale Bridge Upgrade General Expression of Interest $ 7,300,000 Q1-4 2 years Contract(s) be awarded under delegation

B10011 Disaster Coordination Centre General Expression of Interest $ 7,000,000 Q3 2 years Contract(s) be awarded under delegation

B10012 Provision of under and above ground services locations andpotholing General Invitation to Offer $ 6,680,000 Q1 2 years Contract(s) be awarded under delegation

B10013 SAP Upgrade Roadmap implementation General Invitation to Offer $ 5,000,000 Q1-4 2 years Contract(s) be awarded under delegation

B10014 Supply of materials/services/goods for Construction Services General Invitation to Offer $ 5,000,000 Q4 3 years Contract(s) be awarded under delegation

B10015 MWP iSpot Replacement General Invitation to Offer $ 4,454,000 Q1-4 1 year Contract(s) be awarded under delegation

B10016 Broadbeach Community Precinct - Redevelopment. EOI andDesign and Construct Contract for building General Expression of Interest $ 4,000,000 Q2 1 year Contract(s) be awarded under delegation

B10017 Construction of Broadwater parklands play attraction General Expression of Interest $ 4,000,000 Q4 18 months Contract(s) be awarded under delegation

Appendix 1 - Schedule B: Contracting Schedule 2019 - 20


181 Adopted report





B10018 Tallebudgera and Currumbin Creeks Provision of Dredging Services General Invitation to Offer $ 3,015,000 Q3 4 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

B10019 Monitoring services for the Gold Coast Safety Camera Network General Invitation to Offer $ 3,000,000 Q1 3 years 1 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10020 CCTV installation, maintenance and cleaning services for the

Gold Coast Safety Camera Network General Invitation to Offer $ 3,000,000 Q1 3 years 1 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10021 SPS Network Optimisation General Invitation to Offer $ 3,000,000 Q3 9 months Contract(s) be awarded under delegation

B10022 Management Service for CoGC Tourist Facilities and Services on South Stradbroke Island General Invitation to Offer $ 2,892,070 Q2 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

B10023 Program Kerb and Channel Replacement General Utilise existing arrangement $ 2,760,000 Q3 1 year Contract(s) be awarded under delegation

B10024 Supply and delivery of various Utility vehicles General Invitation to offer $ 2,459,036 Q1-4 1 year Contract(s) be awarded under delegation

B10025 MWP ICT Cloud General Invitation to Offer $ 2,401,000 Q1-4 1 year Contract(s) be awarded under delegation

B10026 Port of Gold Coast Reference Design, Approvals, Transaction Management General Expression of Interest $ 2,300,000 Q2 2 years Contract(s) be awarded under delegation

B10027 Bridge Refurb Chevron West ID564 SrfPds General Invitation to Offer $ 2,200,000 Q2 1 year Contract(s) be awarded under delegation

B10028 Supply and delivery of various landfill compactors General Invitation to offer $ 2,049,068 Q1-4 1 year Contract(s) be awarded under delegation

B10029 Construction of sports club at Gainsborough Greens General Invitation to Offer $ 2,000,000 Q2 1 year Contract(s) be awarded under delegation

B10030 Extractive Industries Program General Utilise existing arrangement $ 1,600,000 Q2 1 year Contract(s) be awarded under delegation

B10031 WW Solar Phase 1 2019-21 General Invitation to Offer $ 1,500,000 Q1 1 year Contract(s) be awarded under delegation

B10032 Helensvale WRC Noise Abatement General Invitation to Offer $ 1,500,000 Q3 18 months Contract(s) be awarded under delegation

B10033 Culvert Rehab Napper Rd ID254 Arundel General Invitation to Offer $ 1,450,000 Q2 1 year Contract(s) be awarded under delegation

B10034 Benowa A102 Sewer Rising Main Stage 2 General Invitation to Offer $ 1,300,000 Q3 1 year Contract(s) be awarded under delegation

B10035 Removal, supply and install of multiple playground projects General Invitation to Offer $ 1,250,000 Q1 1 year Contract(s) be awarded under delegation


182 Adopted report





B10036 Slope Stabilisation D&C General Invitation to Offer $ 1,200,000 Q2 1 year Contract(s) be awarded under delegation

B10037 Srfrs Paradise Cavill Mall Embellishment General Invitation to Offer $ 1,144,202 Q1-4 1 year Contract(s) be awarded under delegation

B10038 Cyber Resilience Project Tranche 3 General Invitation to Offer $ 1,098,200 Q2 3 years 2 x 2 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10039 Coastal Imaging and Reporting for the Monitoring of Littoral

Areas General Expression of Interest $ 1,071,325 Q1 1 year 1 x 1 year Contract(s) be awarded under delegation

B10040 Provision of Grounds Maintenance Services for Cemeteries General Quote Process $ 1,053,000 Q1 4 years 1 x 1 year Contract(s) be awarded under delegation

B10041 Bridge Refurb Gardenia Dr Stl Arch ID99 General Invitation to Offer $ 1,000,000 Q3 1 year Contract(s) be awarded under delegation

B10042 Design, Supply and Install shade structures General Invitation to Offer $ 1,000,000 Q1-4 1 year Contract(s) be awarded under delegation

B10043 Consultancy LGIP Phase 2 planning General Invitation to Offer $ 1,000,000 Q2 1 year Contract(s) be awarded under delegation

B10044 HVM products and services General Invitation to Offer $ 1,000,000 Q1-4 1 year Contract(s) be awarded under delegation

B10045 SWD Design Boundary St Stg 2 Currumbin General Invitation to Offer $ 1,000,000 Q1 1 year Contract(s) be awarded under delegation

B10046 STP SCADA Upgrade General Invitation to Offer $ 1,000,000 Q1 2 years Up to 36 months Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10047 Supply and Lay of Turf General Public ITO $ 1,000,000 Q4 3 years Contract(s) be awarded under delegation

B10048 Supply and delivery of various trucks General Invitation to offer $ 955,769 Q1-4 1 year Contract(s) be awarded under delegation

B10049 Energy Solar PV 3 General Invitation to Offer $ 948,100 Q1-4 1 year Contract(s) be awarded under delegation

B10050 SWD FD Mountain View Miami St 4 General Invitation to Offer $ 930,000 Q1 18 months Contract(s) be awarded under delegation

B10051 Decommission/Archival Services General Invitation to Offer $ 920,000 Q1 1 year 4 months 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10052 Commercial Pontoon Upgrades General Invitation to Offer $ 900,000 Q1 1 year Contract(s) be awarded under delegation

B10053 Slope Stabilisation Construction General Invitation to Offer $ 830,000 Q2 1 year Contract(s) be awarded under delegation


183 Adopted report





B10054 Reedy Creek Landfill Sewer Connection General Invitation to Offer $ 800,000 Q1 1 year Contract(s) be awarded under delegation

B10055 LAN Refresh General Utilise existing arrangement $ 800,000 Q1 1 year Contract(s) be awarded under delegation

B10056 Commercial Catering Appliance and Equipment ProgrammedMaintenance and Repairs General Invitation to Offer $ 800,000 Q2 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

B10057 CISCO Support and Maintenance (Unified Communications) General Quote Process $ 780,000 Q1 3 years Contract(s) be awarded under delegation

B10058 Removal of SAP HEC EDW contract General Invitation to Offer $ 750,000 Q1-4 1 year Contract(s) be awarded under delegation

B10059 Hythe Mtn View Catchment Stage 3 General Invitation to Offer $ 750,000 Q3 18 months Contract(s) be awarded under delegation

B10060 Graffiti Removal Services General Invitation to Offer $ 750,000 Q4 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10061 Cyber Resilience Program - Akamai Services General Quote Process $ 735,000 Q1 3 years Contract(s) be awarded under delegation

B10062 Supply and delivery of various Excavators General Invitation to offer $ 731,700 Q1-4 1 year Contract(s) be awarded under delegation

B10063 Managed Print Services General Public ITO $ 710,000 Q1-4 5 years Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10064 Supply and delivery of various Minor equipment General Invitation to offer $ 706,311 Q1-4 1 year Contract(s) be awarded under delegation

B10065 WATERSIDE Mech Services Switchboards General Invitation to Offer $ 700,000 Q1-4 1 year Contract(s) be awarded under delegation

B10066 BIGGERA CREEK DAM Upgrade works General Invitation to Offer $ 700,000 Q1 18 months Contract(s) be awarded under delegation

B10067 BIGGERA CREEK DAM ASSESSMENT General Invitation to Offer $ 700,000 Q1 18 months Contract(s) be awarded under delegation

B10068 VMWare consolidation General Utilise existing arrangement $ 685,000 Q1 1 year Contract(s) be awarded under delegation

B10069 Corporate Website Replacement General Invitation to Offer $ 670,000 Q1-4 1 year Contract(s) be awarded under delegation

B10070 Supply and delivery of various Backhoes General Invitation to offer $ 667,542 Q1-4 1 year Contract(s) be awarded under delegation



184 Adopted report





B10072 BBCP & Transit Protective Security Services General Invitation to Offer $ 650,000 Q1 1 year Contract(s) be awarded under delegation

B10073 Renewal Replacement Minor Culverts General Utilise existing arrangement $ 650,000 Q2 6 months Contract(s) be awarded under delegation

B10074 WAN Refresh General Utilise existing arrangement $ 600,000 Q1 1 year Contract(s) be awarded under delegation

B10075 MWP ICT Mobility General Invitation to Offer $ 600,000 Q1-4 1 year Contract(s) be awarded under delegation

B10076 SigRef Slatyer Ave and Bronberg Ct Bundall General Invitation to Offer $ 570,000 Q3 3 months Contract(s) be awarded under delegation

B10077 Demolition and Construction of Ed Hardy Toilet General Invitation to Offer $ 550,000 Q1 1 year Contract(s) be awarded under delegation

B10078 Fleet Safety Improvement multiple minor works General Invitation to Offer $ 547,000 Q1-4 1 year Contract(s) be awarded under delegation

B10079 Inspection, Preventative Maintenance and Certification of Height Safety Equipment General Invitation to Offer $ 540,000 Q1 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *

B10080 Sourcing Strategy & Benchmarking Consultancy General Register of Pre-Qualified Suppliers $ 527,000 Q2 2 months Contract(s) be awarded under delegation

B10081 Alcohol and Other Drugs Testing General Invitation to Offer $ 514,000 Q1-4 1 year Contract(s) be awarded under delegation

B10082 CARRARA Depot Roof Repl (Bldgs B&C) General Invitation to Offer $ 512,500 Q1-4 1 year Contract(s) be awarded under delegation

B10083 Reservoir Asset Renew and Refurb 19-20 General Invitation to Offer $ 500,000 Q1 1 year Up to 24 months Contract(s) be awarded under delegation

B10084 Ferry Services Trial Operator General Expression of Interest $ 500,000 Q1 1 year Contract(s) be awarded under delegation

B10085 Footbridge Rplcmnt Coplicks ID71 Tbgra General Invitation to Offer $ 500,000 Q3 1 year Contract(s) be awarded under delegation

B10086 Design and Construct of sports lighting at Norfolk Park General Invitation to Offer $ 500,000 Q1 1 year Contract(s) be awarded under delegation

B10087 Design and Construct of sports lighting at Cooke Murphy Oval General Invitation to Offer $ 500,000 Q4 1 year Contract(s) be awarded under delegation

B10088 Renewal of Kirra Pavilion General Invitation to Offer $ 500,000 Q1 1 year Contract(s) be awarded under delegation

B10089 WATERSIDE Basement Structure Repair General Invitation to Offer $ 500,000 Q1-4 1 year Contract(s) be awarded under delegation


185 Adopted report





B10090 Bridge Refurb Tallebudgera Dr ID645 PlmB General Invitation to Offer $ 500,000 Q3 1 year Contract(s) be awarded under delegation

B10091 AM - Flood Mitigation & Drainage General Invitation to Offer $ 500,000 Q1 2 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10092 Design and Construction Services General Invitation to Offer $ 500,000 Q3 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10093 Active & Healthy program providers General Expression of Interest $ 500,000 Q1-4 3 years Contract(s) be awarded under delegation

B10094 SPS Wet Well Relining 2019-20 General Invitation to Offer $ 500,000 Q1 6 months Contract(s) be awarded under delegation

B10095 Commvault Enterprise Licence General Quote Process $ 490,000 Q1 1 year Contract(s) be awarded under delegation

B10096 WATERSIDE Asset Renewal Program General Invitation to Offer $ 473,800 Q1-4 1 year Contract(s) be awarded under delegation

B10097 Supply and delivery of various passenger Vehicles General Invitation to offer $ 473,426 Q1-4 1 year Contract(s) be awarded under delegation

B10098 Referable Dams Renewal Works General Invitation to Offer $ 471,600 Q3 1 year Contract(s) be awarded under delegation

B10099 Bruce Bishop Asset Renewals General Invitation to Offer $ 441,660 Q4 1 year Contract(s) be awarded under delegation

B10100 Accommodation Planning & Relocation General Invitation to Offer $ 429,000 Q1-4 1 year Contract(s) be awarded under delegation

B10101 Design of Botanic Gardens Visitor Centre General Invitation to Offer $ 400,000 Q4 1 year Contract(s) be awarded under delegation


B10103 Energy Mitigation - Batteries General Invitation to Offer $ 400,000 Q1-4 2 years Contract(s) be awarded under delegation

B10104 Elanora STP Bioreactors A&B General Invitation to Offer $ 400,000 Q3 6 months Contract(s) be awarded under delegation

B10105 Culvert Rehab Kerkin Rd ID436 Pimpama General Invitation to Offer $ 400,000 Q2 6 months Contract(s) be awarded under delegation

B10106 South Stradbroke Island Cabin Demolition General Invitation to Offer $ 360,000 Q1-4 1 year Contract(s) be awarded under delegation

B10107 Gold Coast Cycle Centre Renewals General Quote Process $ 355,911 Q3 1 year Contract(s) be awarded under delegation


186 Adopted report





B10108 DESIGN AND CONSTRUCTION OF AN AMENITIES BUILDING AT SOUTH CURRIGEE CAMPGROUNDS General Expression of Interest $ 355,000 Q1 1 year Contract(s) be awarded under delegation

B10109 Construction of Ed Hardy Park recreation area General Invitation to Offer $ 350,000 Q2 1 year Contract(s) be awarded under delegation

B10110 F5 Hardware and Software Maintenance and Support General Quote Process $ 350,000 Q2 1 year 2 x 1 year Contract(s) be awarded under delegation

B10111 Recycle Street Construction 2018-19 General Invitation to Offer $ 350,000 Q1 12 weeks Contract(s) be awarded under delegation

B10112 RetWall Refurb Railway St Mudgeeraba General Invitation to Offer $ 350,000 Q1-4 6 months Contract(s) be awarded under delegation

B10113 Supply and delivery of various street sweepers General Invitation to offer $ 345,444 Q1-4 1 year Contract(s) be awarded under delegation

B10114 Bridge Renewal Cassowary Dr ID682 General Invitation to Offer $ 341,000 Q2 3 years Contract(s) be awarded under delegation

B10115 Infiltration Reduction Pilot Trial General Invitation to Offer $ 330,000 Q1 6 months Contract(s) be awarded under delegation

B10116 DESIGN SUPPLY AND INSTALLATION OF SPORTS FIELDLIGHTING AT PIZZEY AND VINEY PARKS General Invitation to Offer $ 320,000 Q1 1 year Contract(s) be awarded under delegation

B10117 Supply and delivery of various Enviroprobes General Invitation to offer $ 302,393 Q1-4 1 year Contract(s) be awarded under delegation

B10118 CBD Events Delivery General Invitation to Offer $ 300,000 Q1 1 year Contract(s) be awarded under delegation

B10119 Construction Springbrook toilet General Invitation to Offer $ 300,000 Q2 1 year Contract(s) be awarded under delegation

B10120 KARP COURT Asset Renewal General Invitation to Offer $ 300,000 Q1-4 1 year Contract(s) be awarded under delegation

B10121 Nerang - Renewal Program General Public ITO $ 300,000 Q1-4 1 year Contract(s) be awarded under delegation

B10122 HOTA VOS - Permanent Event Fencing General Public ITO $ 300,000 Q2 1 year Contract(s) be awarded under delegation

B10123 HOTA Arts Centre Fire Systems & Compartm General Public ITO $ 300,000 Q1-4 1 year Contract(s) be awarded under delegation

B10124 Footbridge Rehab Macintosh Is ID794 General Invitation to Offer $ 300,000 Q1 2 years Contract(s) be awarded under delegation

B10125 Construction of Paradise Point toilet General Invitation to Offer $ 300,000 Q1 3 months Contract(s) be awarded under delegation


187 Adopted report





B10126 Asbestos compliance consultancy for Facilities Management General Invitation to Offer $ 300,000 Q1 3 years Contract(s) be awarded under delegation

B10127 Water Pumping Station BU1 Upgrade General Invitation to Offer $ 300,000 Q1 6 months Contract(s) be awarded under delegation

B10128 Urban Early works design and development General Invitation to Offer $ 300,000 Q2 6 months Contract(s) be awarded under delegation

B10129 Molendinar WRC Compactor 2 Cradle General Quote Process $ 300,000 Q1 6 months Contract(s) be awarded under delegation

B10130 HOTA Arts Centre Asset Renewal General Quotation $ 299,900 Q1-4 1 year Contract(s) be awarded under delegation



B10133 ASHMORE Depot Emerg Exit & Crib Wall General Invitation to Offer $ 280,000 Q1-4 1 year Contract(s) be awarded under delegation

B10134 Burleigh Beach TP Villas Acquisition General Quotation $ 280,000 Q1-4 6 months Contract(s) be awarded under delegation

B10135 Falling Weight Deflectometer (FWD) General Invitation to Offer $ 260,000 Q2 1 year Contract(s) be awarded under delegation

B10136 Cleaning of Bus Shelters General Invitation to Offer $ 260,000 Q4 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10137 Energy Solar PV 1 General Invitation to Offer $ 258,400 Q1-4 1 year Contract(s) be awarded under delegation

B10138 Sea Cable General Quote Process $ 250,000 Q3 1 year 2 x 1 year Contract(s) be awarded under delegation

B10139 Stradbroke Island STP Maintenance General Invitation to Offer $ 250,000 Q1-4 1 year Contract(s) be awarded under delegation

B10140 Southport Cemeteries General (Regeneration) General Quotation $ 250,000 Q1-4 1 year Contract(s) be awarded under delegation

B10141 SWD Upgrade Broadbeach Catchment General Quote Process $ 250,000 Q2 10 months Contract(s) be awarded under delegation

B10142 SWD Rnwl Southport CBD Program General Quote Process $ 250,000 Q1 1 year Contract(s) be awarded under delegation

B10143 Subscription management & supply of print serials General Quote Process $ 250,000 Q1 2 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *


188 Adopted report





B10144 Design and construction of Skate Park at Silver Bridal Park General Quote Process $ 250,000 Q1 3 months Contract(s) be awarded under delegation

B10145 SWD Upgr Mermaid Beach Catchment Program General Quote Process $ 250,000 Q2 6 months Contract(s) be awarded under delegation

B10146 SWD Upgr Upper Coomera Catchment Program General Quote Process $ 250,000 Q2 6 months Contract(s) be awarded under delegation

B10147 Seniors Garden General Quote Process $ 250,000 Q2 6 months Contract(s) be awarded under delegation

B10148 Specialist Services - design consultants General Quote Process $ 250,000 Q2 6 months Contract(s) be awarded under delegation

B10149 WRC Weighbridge and Security Upgrade GeneralUtilise a government/LGAQ arrangement

$ 250,000 Q4 6 months Contract(s) be awarded under delegation

B10150 Managed Services for Residual Current Devices for Parks General Quote Process $ 200,000 Q2 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10151 Provision of Sharps Collection Services General Quote Process $ 180,000 Q3 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10152 Supply of RFID detection systems and reader pads for Gold

Coast Libraries General Invitation to Offer $ 150,000 Q2 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10153 Collection, Removal and Disposal of Illegally Dumped Materials General Quote Process $ 100,000 Q4 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10154 Hosted People Traffic Measurement Services General Quote Process $ 30,000 Q3 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10155 Disability Change Room Personal Lift Equipment General Quote Process $ 25,200 Q2 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10156 Inspection Preventative Maintenance and Certification of Height

Safety Equipment General Invitation to Offer $ 8,000 Q1 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10157 Secondary Data Centre Relocation and Hosting Services General Single/Sole $ 3,000,000 Q3 1 year 4 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10158 Supply of books, audiovisual and special needs items General Single/Sole $ 2,200,000 Q2 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10159 Installation, Rental and Maintenance of Floating Swimming

Enclosures General Single/Sole $ 940,000 Q4 3 years 2 x 1 year Recommendation to enter into the arrangement(s) be brought back to Council for consideration *B10160

Contracts less than $250,000 defined as low value procurements for the categories of Goods, ICT, Maintenances, Minor Construction Works and Services

General Quote Process $30.6 M Q1-4 Less than 3 years Contract(s) be awarded under delegation


189 Adopted report


Attachment 2 – Statutory Matters Local Government Regulation 2012 Section 220 Contracting plans

(1) This section applies if a local government decides to apply this part to its contracts.

(2) Each financial year, the local government must make and adopt a contracting plan.

(3) A contracting plan is a document stating— (a) the types of contracts that the local government proposes to make in the financial year;

and (b) the principles and strategies for performing the contracts; and (c) a policy about proposed delegations for the contracts; and (d) a market assessment for each type of contract; and (e) the contracts that the local government considers will be significant (a significant contract)

having regard to the market assessment; and (f) a policy about the making of a significant contracting plan under section 221. (4) A market assessment is an assessment of the relative cost and difficulty in securing supply

under each type of contract.

(5) A contracting plan must be consistent with and support the achievement of the strategic directions stated in the local government’s 5-year corporate plan.

(6) The local government must not make the resolution to adopt a contracting plan before the local government adopts the annual budget for the financial year.

(7) The local government may, by resolution, amend a contracting plan at any time before the end of the financial year to which the plan relates.

(8) The local government must allow the public to inspect and buy copies of the contracting plan at the local government public office.

Section 221 Significant contracting plans

(1) This section applies if the contracting plan identifies any significant contracts.

(2) The local government must make a significant contracting plan for each significant contract before the contract starts.

(3) A significant contracting plan is a document stating— (a) the objectives of the significant contract; and (b) how the objectives are to be achieved; and (c) how achievement of the objectives will be measured; and (d) any alternative ways of achieving the objectives, and why the alternative ways were not

adopted; and (e) proposed contractual arrangements for the activity; and (f) a risk analysis of the market in which the contract is to happen.

(4) The objectives must be consistent with the local government’s contracting plan.

(5) The local government may, by resolution, amend a significant contracting plan at any time before the end of the financial year to which the plan relates.

Section 222 Contract Manual

(1) A local government must make and adopt a contract manual.

(2) A contract manual is a document that sets out the procedures for how the local government is to carry out all contracts.


Section 237 Publishing details of contracts worth $200,000 or more

(1) A local government must, as soon as practicable after entering a contract under this chapter worth $200,000 or more —

(a) publish relevant details of the contract on the local government’s website; and (b) display relevant details of the contract in a conspicuous place in the local government’s

public office.

(2) The relevant details must be published or displayed under subsection (1) for a period of at least 12 months.

(3 In this section— relevant details, of a contract, means the following—

(a) the person with whom the local government has entered into the contract; (b) the worth of the contract; (c) the purpose of the contract. Section 238 Entering into a contract under a delegation

(1) This section applies if local government delegates, under section 257 of the Act, power to make, amend or discharge a contract for the local government.

Note— The chief executive officer may delegate a power delegated by a local government. See the Act, section 259.

(2) The delegate may make, amend or discharge a contract (the contractual action) for the local government if—

(a) the local government’s expenditure because of the contractual action has been provided for in the approved annual budget for—

(i) the financial year when the contractual action is taken; or (ii) the financial year in which the delegation resolution is made, if the expenditure is

within the limits stated in the resolution; or (b) the contractual action has been taken because of genuine emergency or hardship. Local Government Act 2009 Part 5 Delegation of Powers Section 257 Delegation of local government powers (1) A local government may, by resolution, delegate a power under this Act or another Act to— (a) the mayor; or (b) the chief executive officer; or (c) a standing committee, or joint standing committee, of the local government; or (d) the chairperson of a standing committee, or joint standing committee, of the local

government; or (e) another local government, for the purposes of a joint government activity.


ITEM 7 (Continued) CITY CONTRACTING PLAN 2019-20 LG314/-/-(P6) Attachment 3 – Procurement Policy and Contract Manual - Proposed amendments

Section Section Name Proposed - Update to Current Change reason

Attachment A -

Contract Manual section 4.2.15

Exceptions to seeking competitive offers

(amended) Council must consider the exceptions to the requirement to seek competitive offers, whilst applying the procurement principles to determine the most advantageous outcome for Council.

Council must consider the exceptions to the requirement to seek competitive offers, whilst applying the procurement principles to determine the most advantageous outcome for Council.

Where Council resolution is required to utilise an exception and a procurement activity has not been included in the adopted Annual Contracting Plan, the necessary agenda report must be submitted to the relevant Standing Committee.

CEO has delegated authority to approve sole/single source decision

Attachment A -

Contract Manual section 4.2.15.1

Single or sole sourcing

(amended)

Council may enter into a contract without first inviting competitive offers for particular situations or categories of spend where it is impractical or disadvantageous to undertake a competitive process as follows.

• Procuring under a government arrangement (e.g. Federal government, state government or another local government) or an LGAQ arrangement (e.g. Local Buy).

• The contract is made with a sole/single sourced supplier as the supply market is restricted making it disadvantageous or impractical to seek competitive offers, as follows:

• the unique or propriety nature of the goods or services being sought has no suitable alternatives available

• statement of licence, legislated requirements, third part ownership of assets or industry regulated standards

• the compatibility of the goods or services matches an existing system, or equipment, or is a proprietary item/brand

• memberships/subscriptions/conferences (e.g. professional associations, industry bodies, institutes)

• training to organisations/bodies where alternatives do not practically exist (e.g. professional associations, industry bodies, institutes)

• ongoing licencing for existing systems • support and maintenance to existing systems • Information and Communication Technology: Solutions Tendered – re-sellers and

software developers • where continuity of a previous/current engagement is required to maintain the

continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process

• where only one supplier is reasonably available to provide the goods and/or services • it is in the public interest to single source for a program or service category

(particularly in relation to innovative procurement (see section 2.3) and social procurement (see section 2.4))

• where the specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

• where the confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process.

Council may enter into a contract without first inviting competitive offers for particular situations or categories of spend where it is impractical or disadvantageous to undertake a competitive process as follows.

• Procuring under a government arrangement (e.g. Federal government, state government or another local government) or an LGAQ arrangement (e.g. Local Buy).

• The contract is made with a sole sourced supplier as the supply market is restricted making it disadvantageous or impractical to seek competitive offers, as follows:

• the unique or propriety nature of the goods or services being sought has no suitable alternatives available

• statement of licence, legislated requirements, third part ownership of assets or industry regulated standards

• the compatibility of the goods or services matches an existing system, or equipment, or is a proprietary item/brand

• memberships/subscriptions/conferences (e.g. professional associations, industry bodies, institutes)

• training to organisations/bodies where alternatives do not practically exist (e.g. professional associations, industry bodies, institutes)

• ongoing licencing for existing systems • support and maintenance to existing systems.

• Where Council resolves it is satisfied to single source as follows:

• where continuity of a previous/current engagement is required to maintain the continuity of expert advice, making it disadvantageous or impractical to undertake a competitive process

• where only one supplier is reasonably available to provide the goods and/or services

• it is in the public interest to single source for a program or service category (particularly in relation to innovative procurement (see section 2.3) and social procurement (see section 2.4))

• where the specialised nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process

• where the confidential nature of the services that are sought, makes it disadvantageous or impractical to undertake a competitive process.

CEO has delegated authority to approve sole/single source decision


ITEM 7 (Continued) CITY CONTRACTING PLAN 2019-20 LG314/-/-(P6)

Section Section Name Proposed - Update to Current Change reason

• Where a genuine emergency exists as determined by the relevant Director to be a genuine emergency, threat to life, environment, property or reputation. A genuine emergency ceases to exist once the situation has been made ‘safe’ as determined by the relevant Director. Once a genuine emergency ceases to exist the standard procurement processes will take effect.

• The contract is for the procurement of goods and is made by auction. • The contract is for the procurement of second-hand goods.

• Where a genuine emergency exists as determined by the relevant Director to be a genuine emergency, threat to life, environment, property or reputation. A genuine emergency ceases to exist once the situation has been made ‘safe’ as determined by the relevant Director. Once a genuine emergency ceases to exist the standard procurement processes will take effect.

• The contract is for the procurement of goods and is made by auction. • The contract is for the procurement of second-hand goods.

Attachment A -

Contract Manual section 4.2.15.2

Significant Contracting Plans

(amended) A Significant Contracting Plan must be made and adopted by Council for each significant contract, before an invitation to offer is released to the market.

A Significant Contracting Plan must be made for each significant contract, before an invitation to offer is released to the market.

Section 221 Local Government Regulation 2012


ITEM 8 ORGANISATIONAL SERVICES REQUEST FOR RENTAL ABATEMENT – LESSEE FOR THE MAJORITY OF THE SURFERS PARADISE TRANSIT CENTRE PN240206/20/29/CF(P1) 1 BASIS FOR CONFIDENTIALITY 1.1 I recommend that this report be considered in Closed Session pursuant to section

275 (1) of the Local Government Regulation 2012 for the reason that the matter involves

(h) other business for which a public discussion would be likely to prejudice the

interests of the local government or someone else, or enable a person to gain a financial advantage.

1.2 I recommend that the report/attachment be deemed non-confidential except for those

parts deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 EXECUTIVE SUMMARY Not Applicable. 3 PURPOSE OF REPORT To advise Council of an approach from Statefield Pty Ltd seeking Council consideration of a rental abatement in respect of their current lease over the majority of the Surfers Paradise Transit Centre. 4 PREVIOUS RESOLUTIONS Not Applicable. 5 DISCUSSION 5.1 Background Statefield Pty Ltd (Statefield) has held a lease over the majority of areas in the Surfers Paradise Transit Centre (Transit Centre) since November 2011. The lease permits the site to be utilised for restaurant and café uses, fresh food outlets etc with the site trading under the name ‘The 4217’. Historically, significant areas of the Transit Centre have lain idle while the Centre was singularly purposed for transit centre uses. However, a tender program was instituted in the 2008-2010 period for the Transit Centre which elicited ‘traditional’ transit centre users (coach companies, car rental companies etc) taking up leases for small parts of the premises. Subsequent to that tender process, Statefield brought forward a concept to repurpose the balance areas of the Transit Centre as a ‘modern day urban village with quality food, dining, art and lifestyle offerings’ (excerpt from The 4217.com). Statefield funded a full fitout of the premises at significant cost, securing a lease from the City for the space occupied for a term of 20 years. Such lease does not expire until 2032.


ITEM 8 (Continued) REQUEST FOR RENTAL ABATEMENT – LESSEE FOR THE MAJORITY OF THE SURFERS PARADISE TRANSIT CENTRE PN240206/20/29/CF(P1) Relevantly, rental payable under the lease was negotiated on commercial rates, albeit that rental incentives were made available in the early years of the Centre’s operations as is usual practice. As of today, Statefield pays in excess of REDACTED for annual rental for its leasehold interest, but is not in fact an operator (restaurant, café etc) in its own right. 5.2 Statefield application for rental abatement Statefield has now advised that the cumulative impact of recent bad press surrounding the Transit Centre, the (protracted) sale of the Transit Centre and the poor location of the Transit Centre has resulted in a significant downturn in customers visiting the site and thus, poor operating conditions for existing tenants. Statefield has advised that the existing tenants are now unable to pay rent under existing subleases and with that Statefield seeks a rental abatement in respect of its payments to the City. It is unnecessary to dwell on Statefield comments REDACTED!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!, other than to acknowledge that Statefield, existing sublessees and any intending sublessee considering the site for the establishment of its business would rightly be concerned about the lack of certainty surrounding the Centre. With a sale of the site, will the purchaser invest in the Centre? With a sale, will a purchaser wish to head in another direction in respect of use/redevelopment proposals? With uncertainty comes risk – and the Gold Coast/Surfers Paradise is no different to elsewhere where retail trading conditions are difficult, restaurants regularly close etc. REDACTED 5.3 What to make of the rental abatement request It is fair to say from the genesis of the vision advanced by Statefield for the Transit Centre that one could have been REDACTED!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!. However, at the time there was a large area of a City owned building effectively laying idle, a party had a vision for its use, was prepared to pay market rental and invest in the fitout to see the area become operational. Certainly since 2012 at lease commencement, the City has received rental and rates revenues which run to more than REDACTED that otherwise would not have been received if the site failed to attract alternate tenants. It is not the case that Statefield has failed to invest in its leasehold interests – it has. But for whatever reason or reasons the Centre is struggling and while it might ordinarily be the case that a commercial landlord would not entertain rental abatement requests, today is a time when a rental abatement should be considered for the following reasons.


ITEM 8 (Continued) REQUEST FOR RENTAL ABATEMENT – LESSEE FOR THE MAJORITY OF THE SURFERS PARADISE TRANSIT CENTRE PN240206/20/29/CF(P1) Firstly, Statefield has requested a rental abatement on the basis that any abatement would flow through to its sublessees, that is, to assist those experiencing the immediate effects of the ‘bad press, protracted sale and poor location’ issues. That is understandable – without existing tenants trading profitably and difficulties with attracting new tenants, the cash flow for Statefield falls away whilst its expenses (rental and rates) remain constant. REDACTED Thirdly, it is purely a matter for Council to determine whether the abatement request be favourably considered and if so, on what terms. If the abatement request is refused, would that (inevitably) lead to the Centre operations failing and the returns to the City to date then ceasing. Conversely, is agreeing to an abatement of REDACTED of current rental income, that is $250,000 per annum, enough to keep the Centre operating until the sale of the site proceeds and perhaps thereafter. Or alternatively again, should Council entertain a full rental abatement, which may seem little more than a windfall for commercial interests but with no upside for the City. On balance, this report recommends a middle ground – the offer of a REDACTED rental abatement equivalent to $250,000 per annum ($20,833 per month) for a term of one year or until the sale of the Transit Centre settles, whichever the earlier. REDACTED!!!!!!!!!!!!!!!! 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN What we want to see by 2022 2.3 We have infrastructure that supports productivity and growth We have connected and vibrant economic precincts Supporting the delivery of Gold Coast 2022 A We plan for the future of the City

B We manage the city responsibility 7 FUNDING AND RESOURCING REQUIREMENTS The adoption of the recommendations in this report will reflect a marked decrease in rental income received in respect of the Transit Centre site.


ITEM 8 (Continued) REQUEST FOR RENTAL ABATEMENT – LESSEE FOR THE MAJORITY OF THE SURFERS PARADISE TRANSIT CENTRE PN240206/20/29/CF(P1) 8 RISK MANAGEMENT Not Applicable. 9 STATUTORY MATTERS Not Applicable. 10 COUNCIL POLICIES Not Applicable. 11 DELEGATIONS Not Applicable. 12 COORDINATION & CONSULTATION Not Applicable. 13 STAKEHOLDER IMPACTS It is anticipated that adoption of the recommendations in this report should be warmly welcomed by Statefield and existing tenants at the Transit Centre. It cannot yet be said however that the abatement on offer will necessarily meet the expectations of all who may seek greater rental assistance than that proposed. 14 TIMING It is intended that any resolution of Council be implemented immediately. 15 CONCLUSION Statefield holds a lease of the majority area of the Surfers Paradise Transit Centre and has done so since 2012 on commercial terms. A rental abatement has been sought from Council on the grounds that the site is trading poorly and there is ready evidence that is the case. With the pending sale of the Transit Centre, to not offer a rental abatement could mean the operations cease in full. Conversely, it could not be seen as warranted to allow a City asset to be used at no return to the City. Under the circumstances, being seen to ‘share in the pain’ being experienced by Statefield and the existing sublessees at the site may well enable the Centre to continue to operate at least in the short term. REDACTED!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!!!!! As such, securing a rental return of !!!!!!!!!!!!!!!! that already payable by Statefield, that is, offering a rental abatement of !!!!!!!!!!!!!!!! per annum, is seen as warranted in the current circumstances.


ITEM 8 (Continued) REQUEST FOR RENTAL ABATEMENT – LESSEE FOR THE MAJORITY OF THE SURFERS PARADISE TRANSIT CENTRE PN240206/20/29/CF(P1) 16 RECOMMENDATION It is recommended that Council resolves as follows: 1 That the report/attachment be deemed non-confidential except for those parts deemed

by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That Statefield Pty Ltd be advised that the City is prepared to offer a rental abatement of $250,000 per annum ($20,833 per month - negating rental payments every second month) from rental payments to be received in the 2019-20 financial year or up until settlement of the sale of the Surfers Paradise Transit Centre occurs, whichever occurs earlier.

3 In conjunction with 2, Statefield Pty Ltd be required to outline the process whereby the abatement on offer will flow through to tenants at the subject site and for that process to be deemed acceptable to the Chief Executive Officer of Council.

Author: Authorised by: Brendan Madden Glen Potter Executive Coordinator Property Services Director Organisational Services 15 May 2019 TRACKS REF: 73456876 COMMITTEE RECOMMENDATION ETG19.0606.008 moved Cr Owen-Jones seconded Cr Taylor 1 That the report/attachment be deemed non-confidential except for those parts

deemed by the Chief Executive Officer to remain confidential in accordance with sections 171 (3) and 200 (5) of the Local Government Act 2009.

2 That Statefield Pty Ltd be advised that the City is prepared to offer a rental abatement of $250,000 per annum ($20,833 per month - negating rental payments every second month) from rental payments to be received in the 2019-20 financial year or up until settlement of the sale of the Surfers Paradise Transit Centre occurs, whichever occurs earlier.

3 In conjunction with 2, Statefield Pty Ltd be required to outline the process whereby the abatement on offer will flow through to tenants at the subject site and for that process to be deemed acceptable to the Chief Executive Officer of Council.

CARRIED

There being no further business the meeting closed at 14:29pm.


These Pages

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Constitute The Adopted Report Of The Meeting

Of The Events Tourism and Governance Committee

Held Thursday 6 June 2019

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