Pearson Prentice Hall | DDC

Microsoft Office 2007 Highlights

DebbieDebbie KellerKellerCareer & Tech Department Coordinator

Warren High SchoolSan Antonio Texas

Adobe CS3 Suites

Office 2007 is the most significant update to the Microsoft Office user interface in more than a decade.

Microsoft customers were generally very satisfied with Office.

So why change? Why this new user experience?

Extreme Makeover

Why a New User Experience?

Microsoft listened to their customers Users losing their “sense of mastery” The Office feature set stretched old

menu & toolbar UI to the limit

Let’s take a trip down Office Memory Lane…

Number of Menu Items

menu items

Toolbars and Task Panes

toolbars

task panes

Looking Under Rocks

Office began as a simple program -- but has become intensely feature rich Word 1.0 had 150 commands Word 2003 has 1500 commands

Users ended up “looking under rocks” With Office 2007, Microsoft wants to

make it easier to find and use features and commands to get results

Regaining a “Sense of Mastery”

What? Top design goals for Office 2007 Make it easy to discover functionality Make users efficient Help users make great-looking documents

How? A new user interface Provide a single space to search for

functionality Focus on contextualization: simplifies the

number of choices available at one time

Microsoft Word 2007 (2007)Common screen resolution: 1024x768+

Toolbars: A few (mostly floating)

User Interface AdditionsExtreme Makeover

Microsoft Word 2007 (2007)Common screen resolution: 1024x768+

Toolbars: A few (mostly floating)

User Interface AdditionsExtreme Makeover

Components of the New UI

The Ribbon Contextual Tools Quick Access Toolbar Galleries Live Preview

New Status Bar Mini Toolbar (aka

Floatie or Mini Bar) ScreenTips Office Button Zoom Slider

New User InterfaceThe Ribbon

The Ribbon

Goodbye, Old Menu Bar… Ribbon consists of ‘tabs’ organized

around specific scenarios or objects Brings most used commands to front

What are the most used commands?

Ribbon differs based on selected tab or item selected

in document

The Ribbon

Each tab is organized into chunks

No more looking under rocks! All commands start in the Ribbon Everything gets a specific label Every command has a place and that place

doesn’t change

Chunk name at bottom of

ribbon

Word, Excel, PowerPoint RibbonsRibbon can host richer content

than menus & toolbars

Key functionality has larger buttons, while secondary functions have grouped

control

The Ribbon: Contextual Tools

When you select or insert an object, Contextual Tools for that object appear in the ribbon

1. Click a Chart in PowerPoint slide 2. Table Tools Design tab

appears with relevant commands

New User InterfaceQuick Access Toolbar

(QAT)

Quick Access Toolbar

Allows one-click access to commands Starts with Save, Undo, Redo You can customize it to include

anything in the Ribbon – including groups of commands

Put your most used features right where you need ‘em!

Default QAT includes Save, Undo, Redo

New User InterfaceGalleries

Galleries

Work with the ribbon Provide visual way to browse

functionality Show the results of the commands, not

the commands themselves Help users get great results without

being an expert or knowing ‘behind the scenes’ details of formatting

Types of Galleries

In-Ribbon

In-ribbon galleries work with Live Preview Don't cover up any part of document as

you mouse over styles in gallery

Types of Galleries

Dropdown grid layout Dropdown list

Dialog Launchers

Chunks with related dialog boxes have dialog launcher

Galleries with related dialog boxes have links at bottom of gallery

Margins gallery has link at bottom to

Advanced Margins dialog box

Triangle tab launches dialog box

What About Task Panes?

News of the Task Pane’s death has been greatly exaggerated

Task panes still exist in Office 2007 Most task pane functionality integrated into

the Ribbon Task panes never come up automatically No task pane shows at startup

Live Preview

Live Preview shows what effect a feature would have before you apply it

As you hover over a choice in a gallery, the document previews the change

Stops the frustrating, repetitive cycle of clicks trying to get the right format

New Status Bar

Contains 3 parts Document information View/Window Switching Zoom

Status Bar

View/Window Zoom

New Status Bar

Right-click status bar to view a menu of options to define what info displays

Word status bar options

User can select one or all to appear on status bar

New User InterfaceMore Enhancements

Mini Toolbar

Mini Toolbar is a unique form of on-object UI designed to improve efficiency For example, if you have text selected, Mini

Toolbar includes commands like bold, italic, underline etc.

Helps prevent tab switches in ribbon Efficient access to commands for

mouse-oriented people

Super Tooltips

So…you need help. How do you know what search term to use?

Super Tooltips bridge the gap between functionality and documentation

Provides info about a command directly in the Ribbon

Pressing F1 to get more info about selected feature

Stays out of your way(later, Clippit!)

Office 2007 and the Keyboard

1. Keyboard shortcuts (e.g. CTRL+X, CTRL+B) will continue to work exactly as in Office 2003

2. KeyTips: Press ALT key to view KeyTips; use keyboard to navigate UI

Little yellow rectangle with letter = KeyTip

Office Button: Start Here, Finish Here

Where you go to start doing things with your document – opening, saving as PDF, sharing, and more

Also use to set application options and exit

New User Interface

Q: What programs get the new UI?A: In Office 2007

Word Excel PowerPoint Access Not Outlook (except in the Word window where

Outlook users compose or read mail)

New File FormatsOpen XML

Open XML

Office 2007 introduces a new file format based on Open XML

Word, Excel, & PowerPoint (not Access) Documents created in Open XML formats

include additional x in the file extension Microsoft will release

updates to Office 2000, XP, 2003to read/write the Open XML format

Office 2007 Office 2003

.docx .doc

.xlsx .xls

.pptx .ppt

.accdb .mdb

Word 2007

Word 2007: Other Cool Stuff

Symbol Gallery Equation Gallery Citations and Bibliography