ADMINISTRATIVE STAFF ADMINISTRATIVE STAFF MOBILITY PROGRAMMEMOBILITY PROGRAMME

Compostela Group of UniversitiesCompostela Group of Universities

COORDINATOR: UNIVERSIDADE DE VIGOCOORDINATOR: UNIVERSIDADE DE VIGO

IntroductionIntroduction

Since 2002, the aim of this programme is to Since 2002, the aim of this programme is to promote promote the mobility of Administrative Staffthe mobility of Administrative Staff among University members within the among University members within the Compostela Group by means of Compostela Group by means of working working visits.visits.

All Universities interested in participating in All Universities interested in participating in the exchanges during 2005 have signed a the exchanges during 2005 have signed a letter of endorsementletter of endorsement confirming its wish to confirming its wish to take part in the working visits, and have take part in the working visits, and have outlined an outlined an offer formoffer form, explaining which , explaining which services or offices the administrative staff services or offices the administrative staff could visit, as well as the benefits provided by could visit, as well as the benefits provided by the host institution (accommodation, board).the host institution (accommodation, board).

Working visitsWorking visitsAdministrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

These working visits allow participants to These working visits allow participants to discover the functioning of a similar service and discover the functioning of a similar service and improve his or her skills. The host institution improve his or her skills. The host institution also profits from the visits (in the offer form a also profits from the visits (in the offer form a specific or necessary profile may be requested).specific or necessary profile may be requested).

Maximum duration of each working visit: Maximum duration of each working visit: one or one or two weekstwo weeks. Period of the working visits: . Period of the working visits: March March – October – October (excluding July and August).(excluding July and August).

The programme takes place, not on a mutual The programme takes place, not on a mutual basis, institution-institution, but within the basis, institution-institution, but within the network.network.

In the academic year 2004-05, 27 universities In the academic year 2004-05, 27 universities from 11 different countries belonging to the from 11 different countries belonging to the CGU have participated in the programme, CGU have participated in the programme, compared to the 16 of last academic year, and compared to the 16 of last academic year, and they have offered a total of 50 places. they have offered a total of 50 places.

In February 2005, 32 exchanges were In February 2005, 32 exchanges were approved by the steering group, from a total of approved by the steering group, from a total of 55 applications from 22 universities, for the 55 applications from 22 universities, for the period March-October and the same number of period March-October and the same number of CGU’s grants awarded for a total of 19 500 €.CGU’s grants awarded for a total of 19 500 €.

Institutions and mobility in 2004-05Institutions and mobility in 2004-05Administrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

The services they have visited are: The services they have visited are:

- libraries- libraries

- international offices- international offices

- students’ and information services- students’ and information services

- international research offices- international research offices

- human resources services- human resources services

- computer services- computer services

- admission and administration offices- admission and administration offices

- accounting services- accounting services

- quality offices- quality offices

Many working visits are taking place at the same time Many working visits are taking place at the same time and groups of two or three people from different and groups of two or three people from different universities are being organized. universities are being organized.

Institutions and mobility in 2004-05Institutions and mobility in 2004-05Administrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

Institutions and mobility in 2004-05Institutions and mobility in 2004-05Administrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

Home University CountrySelected

Applicant/sPosition Host Uni. Grant

A Coruña University SpainMª Isabel Docampo

RamosTechnical Secretary of I+D Oulu 650€

Adam Mickiewicz U. Poland Anna Kazmierczak IRO administrator Malta 650€

Almería University Spain Juan Carlos Gómez

Rubio Information-Translation Oulu 650€

Cadiz University Spain Regina Store

Administration Erasmus Programe

Masaryk 650€

Javier Izquierdo European Projects Lódz 650€

Erasmus Hogeschool Brussels

Belgium Alexander Stierman Consultant Information &

Knowledge management Karlstad 650€

Jaume I University Spain Vicente Falomir del

Campo Director of the Library Lublin 650€

Karlstad University Sweden

Inga-Lill Nilsson Senior librarian Cádiz 650€

Erika Bergare Course administrator Almería 650€

Anna-Maria Sundwall

Data adminsitration officer Minho 650€

University of Lódz Poland Marta Holka

Office for information & service

Murcia 650€

Dorota Cmielewska Administrative worker Vigo 650€

Leon University Spain Mª Concepción

Diéguez Casal

Technical Manager Minho 200€

Institutions and mobility in 2004-05Institutions and mobility in 2004-05Administrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

Malta University Malta Isabelle Farrugia Executive Officer Zaragoza 650€

Masaryk U. in Brno

Czech Rep.

Irena Sléglová Head Librarian Karlstad 650€

David Rohleder Head of Data Networks Division Cartagena 650€

Minho University Portugal

Beatriz Araújo International Relations Officer Zaragoza 350€

Isabel Mendes Coordinator of the Information System Service

Murcia 350€

Murcia University Spain

C. Vicente García Ferrando

Director of the University Information Service

Lodz 650€

Carmen Martínez Fernández

International Student Adviser Oporto 350€

Oulu Finland Vaili Jämsä Project & Degree Program Secretary Leon 650€

Liisa Salmela Information Secretary Cádiz 650€

Oviedo University Spain Esther López Pérez Officer Adam Mickiewicz

650€

Pécs U. Hungary Gyöngyi Poszgai Head of IRO Vigo 650€

Porto U. Portugal Bárbara Costa Internacional Officer Wroclaw 650€

Public University of Navarra

Spain Begoña Ballaz International Relations Officer Masaryk 650€

Technical U. of Cartagena

Spain Virginia Marcó Galindo

IRO assistant Fribourg 650€

Vigo U. Spain

Mª Dolores Ojea Troncoso

Accounting Service Karlstad 650€

Silvia Patiño Librarian Erasmus Hogeschool

650€

Wroclaw U. Poland Katarzyna Szajda Specialist on bilateral agreements A Coruña 650€

Zaragoza University

Spain

María Esther Tosaus Ramells

Administrative Staff in International Relations

Pécs 650€

Silvia Porras Responsible for the International Relations Office

La Salle 700€

Some reports: Candidates’ opinionSome reports: Candidates’ opinionAdministrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

““Such a programme provides its participants Such a programme provides its participants with greater motivation for work and it gives with greater motivation for work and it gives them the feeling that they are a part of a them the feeling that they are a part of a bigger team. It is much easier to work with bigger team. It is much easier to work with people we have met personally. It provides people we have met personally. It provides participants with a closer look at work at a participants with a closer look at work at a different university and therefore with a different university and therefore with a possibility to enchance work at one’s own possibility to enchance work at one’s own university”. university”.

Some reports: University ReportsSome reports: University ReportsAdministrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

Positve aspects outlined: Positve aspects outlined: - ““Possibility of comparing similar services at Possibility of comparing similar services at

different universities. High quality trainingdifferent universities. High quality training- Exchange of ready solutions to the problems Exchange of ready solutions to the problems

services are facing.services are facing.- Exchange of cultures and experiences.Exchange of cultures and experiences.- Making new acquaintances.Making new acquaintances.- Gaining an incentive to introduce the changes Gaining an incentive to introduce the changes

after coming back.after coming back.- Broadening horizons.Broadening horizons.- Promotes international cooperation and helps all Promotes international cooperation and helps all

the institution to be more internationally aware”.the institution to be more internationally aware”.

Institutions Participation in 2005-Institutions Participation in 2005-0606Administrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme The programme is open to all universities within the The programme is open to all universities within the

Compostela Group of Universities.Compostela Group of Universities.

Each institution wishing to participate in this Each institution wishing to participate in this programme in the academic year 2005-06 should programme in the academic year 2005-06 should send to the Compostela Secretariat send to the Compostela Secretariat before the 1st before the 1st of Decemberof December::

- - Letter of endorsementLetter of endorsement - Offer formOffer form (stating service/department and (stating service/department and

benefits provided: accommodation and others).benefits provided: accommodation and others).

1st week of January: all offers are shown at1st week of January: all offers are shown at

CGU websiteCGU website

Each applicant at each university interested in Each applicant at each university interested in participating in a working visit, and having considered all participating in a working visit, and having considered all the offers through the CGU’s web page, should fill in the the offers through the CGU’s web page, should fill in the application formapplication form and submit it to its own Institution. and submit it to its own Institution.

Each institution participating in the programme will Each institution participating in the programme will send send before the 31st of January a maximum of 3 before the 31st of January a maximum of 3 applications to the CGU’s Secretariatapplications to the CGU’s Secretariat. .

A A coordinatorcoordinator at each institution will be responsible, at each institution will be responsible, among other aspects, for advertising and collecting among other aspects, for advertising and collecting applications.applications.

Candidates Participation in 2005-06Candidates Participation in 2005-06Administrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

CGU’s Grants and Candidates selectionCGU’s Grants and Candidates selectionAdministrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

In FebruaryIn February, the steering group will meet to consider , the steering group will meet to consider applications and match exchanges and offers. It will award the applications and match exchanges and offers. It will award the CGU’s grants according to candidates’ needs (mainly flight CGU’s grants according to candidates’ needs (mainly flight tickets).tickets).

1st week of March:1st week of March: the list of selected applicants is shown at the list of selected applicants is shown at CGU website. The Compostela Secretariat willl communicate CGU website. The Compostela Secretariat willl communicate both home and host institutions of the steering group decision.both home and host institutions of the steering group decision.

Mobilities will take place from March till OctoberMobilities will take place from March till October (excluding July and August). Each participant and institution (excluding July and August). Each participant and institution will fill in an evaluation form at the end of each visit and will will fill in an evaluation form at the end of each visit and will submit it to the Compostela Group Secretariat.submit it to the Compostela Group Secretariat.

Financial SupportFinancial SupportAdministrative Staff Mobility ProgrammeAdministrative Staff Mobility Programme

CGU’s support: CGU’s support:

The Compostela Group of Universities will The Compostela Group of Universities will support the programme during 2005-06 support the programme during 2005-06 with an estimate amount of 20 000 euros.with an estimate amount of 20 000 euros.

Universities support: Universities support:

Accommodation. During 2004-05, some Accommodation. During 2004-05, some universities have also offered meals and universities have also offered meals and local transport.local transport.