administrative guide 2016-2017 - quebec

Concurrent Admission to a Vocational Training Program Leading to a Diploma of Vocational Studies or an Attestation of Vocational Studies and General Education

ADMINISTRATIVE GUIDE 2016-2017

Title of original document: La concomitance entre la formation professionnelle menant au diplôme d’études professionnelles ou à l’attestation de spécialisation professionnelle et la formation générale For additional information, contact: General Information Direction des communications Ministère de l’Éducation et de l’Enseignement supérieur 1035, rue De La Chevrotière, 28

e étage

Québec (Québec) G1R 5A5 Telephone: 418-643-7095 Toll-free: 1-866-747-6626 An electronic version of this document is available on the Ministère’s Web site at: www.education.gouv.qc.ca © Gouvernement du Québec ISBN 978-2-550-76879-1 (PDF) ISBN 978-2-550-76848-7 (French, PDF) Legal Deposit – Bibliothèque et Archives nationales du Québec, 2016 No dossier de pub

TABLE OF CONTENTS

1 CONTEXT ..………………………………………………………………………………………….1

2 SECTION 1 BASE ALLOCATION FOR GENERAL EDUCATION PURSUED

CONCURRENTLY WITH A PROGRAM LEADING TO A DVS OR AN AVS .... 3

2.1 DESCRIPTION ................................................................................................................................... 3

2.2 FUNDING OF GENERAL EDUCATION IN CONCURRENT ADMISSION .................................. 4

2.3 DECLARATION OF ENROLMENTS ............................................................................................... 6

2.4 COMPLIANCE WITH ADMISSION REQUIREMENTS IN VOCATIONAL TRAINING .............. 9

2.5 DISTANCE EDUCATION WITH CONCURRENT ADMISSION .................................................. 10

3 SECTION 2 PILOT PROJECTS FOR CONCURRENT ADMISSION WITH AN

INTEGRATED SCHEDULE TO A VOCATIONAL TRAINING PROGRAM

LEADING TO CERTAIN DIPLOMAS OF VOCATIONAL STUDIES AND

GENERAL EDUCATION IN THE YOUTH SECTOR ........................................... 11

3.1 DESCRIPTION OF THE MEASURE ............................................................................................... 11

3.2 GENERAL ELIGIBILITY CRITERIA ............................................................................................. 11

3.3 SUBMISSION OF A PILOT PROJECT ............................................................................................ 12

3.4 FUNDING ......................................................................................................................................... 12

3.5 DECLARATION OF ENROLMENTS ............................................................................................. 12

APPENDIX I LIST OF VOCATIONAL TRAINING PROGRAMS (DVS) ELIGIBLE FOR

CONCURRENT ADMISSION WITH AN INTEGRATED SCHEDULE TO

SECONDARY III GE, SUBJECT TO MINISTERIAL APPROVAL ....... ERREUR !

SIGNET NON DEFINI.

1 CONTEXT

Under the Basic vocational training regulation, concurrent admission in a vocational training program

and in general education is one of the four conditions for admission to vocational training.

Students are admitted concurrently for one of the following three reasons:

to complete the general education prerequisites required to obtain a diploma in a

vocational training program in which they are enrolled

to obtain the credits they are missing to earn a Secondary School Diploma (SSD)

to complete the general education prerequisites required for admission to college studies

Concurrent admission is designed for students in the youth or adult sector who have earned

Secondary III credits in the three core subjects, namely, language of instruction, second language and

mathematics, and who possess vocational maturity. They will pursue their vocational training at the

same time as their general education in Secondary IV or V in these subjects or in the missing subjects

needed for an SSD or for admission to college. This training path is also intended for those who are at

least 18 years of age, have successfully completed the General Development Test (GDT), and will

continue their training concurrently to acquire the specific prerequisites needed to obtain a vocational

training diploma.

Concurrent admission applies in two different ways:

Integrated schedule: The vocational training and general education courses are integrated to

give the student a normal schedule. The school board organizes this schedule, and ensures that

general education accounts for a minimum of 20% and a maximum of 60%1 of the curriculum

in a given school year. General education is adapted as much as possible to the vocational

training program in which the student is enrolled. The school board accompanies and provides

support to the student and teaching staff.

Non-integrated schedule: The hours devoted to general education courses are added to those

for vocational training. Students are responsible for organizing their course schedules in

general education and vocational training.

Concurrent admission can be quite demanding. As such, it must be offered to students who have the

capacity to succeed in this training path, with a view to fostering student retention and academic success.

1 Students cannot be considered in concurrent admission outside of this threshold. The percentage is calculated as

follows: Time in general education (GE) ÷ [time in GE + time in vocational training (VT)] × 100. For example,

140 hours of GE + 460 hours of VT = 600 hours of training in total. Therefore, 140 hours of GE ÷ 600 hours (GE +

VT) = 0.23333. Therefore, 0.2333 × 100 = 23.3% of GE.

This administrative guide is divided into two sections:

1. Base allocation for general education pursued concurrently with a program leading to a Diploma

of Vocational Studies (DVS) or an Attestation of Vocational Studies (AVS)

2. Pilot projects for concurrent admission offered in Secondary III

2 SECTION I

BASE ALLOCATION FOR GENERAL EDUCATION PURSUED CONCURRENTLY WITH A

PROGRAM LEADING TO A DVS OR AN AVS

2.1 DESCRIPTION

The base allocation in vocational training for educational activities allows students to concurrently

pursue their studies in a program leading to a DVS or an AVS while completing the prerequisites for

the vocational training program in which they are enrolled, or obtaining the credits they are missing to

earn an SSD, or completing the general education prerequisites required for admission to college

studies. General education (GE) followed concurrently with a program leading to a DVS or an AVS

can be organized with or without an integrated schedule in the VT training path, but only enrolments in

concurrent admission with an integrated schedule are eligible for the additional allocation. When

calculating the base allocation, funding is determined as follows:

Support and guidance:

Amount for full-time equivalents (FTE) in general education and vocational training

Concurrent admission with integrated schedule only

No adjustments

General education:

Cost of education (integrated schedule only)

Other education-related expenses

Vocational training:

Same calculations as those used for a student enrolled in courses offered in the classroom (dropout

risk factors apply)

For more information on this subject, the following documents may be useful:

1. 2016-2017 budgetary rules for school boards (French only):

http://www.education.gouv.qc.ca/references/publications/resultats-de-la-

recherche/detail/article/regles-budgetaires-commissions-scolaires/

2. The guide Un modèle d’implantation de la concomitance, produced by a school board and made

available on the website of the Service national du RÉCIT en formation professionnelle (French

only): http://www.ticfp.qc.ca/courses/UNMODELEDIMPLANTATIO/

3. The table Clarifications regarding admission to a program leading to a DVS and the

implementation of VT-GE concurrent admission (see Appendix I)

http://www.ticfp.qc.ca/courses/UNMODELEDIMPLANTATIO/

2.2 FUNDING OF GENERAL EDUCATION IN CONCURRENT ADMISSION

GENERAL EDUCATION

in concurrent admission to a program leading to a DVS or an AVS

Eligibility for

funding

Non-integrated schedule Integrated schedule

Not applicable

The student must be enrolled in a

program leading to a DVS or an

AVS. When integrating general

education into the schedule of a

vocational training program,

general education must comprise

20% to 60% of the student’s

regular schedule hours.

Support and

guidance Not applicable

$1 000 x (GE FTE + VT FTE)2 to

provide support and guidance to

students and teachers

Education

(base allocation) Not applicable

Per-student amount3 x GE FTE x

school board adjustments4

Other education-

related expenses

(base allocation)

Not applicable Per-student amount5 x GE FTE

Student-teacher

ratio used to

determine funding

Not applicable Average of 14 students per group

2 FTE approved for funding purposes. 3 The per-student amount is specified in section 3 of the budgetary rules: Allocation de base pour les activités éducatives

de la formation professionnelle (base allocation for educational activities in vocational training). In 2016-2017,

$4 169 is allocated per student in concurrent admission with an integrated schedule. There is no additional allocation

for students in concurrent admission with a non-integrated schedule. However, this allocation is available for student

admissions to VT even if no other funding is allocated. 4 The adjustments for each school board are associated with the subsidized cost per teacher (see budgetary rules,

appendix). 5 The per-student amount for other education-related expenses corresponds to the amount for secondary-level general

education in the youth sector. The per-student amount in 2016-2017 is $576.

GENERAL EDUCATION

in concurrent admission with an integrated schedule to a program leading to a DVS or an AVS

For purposes of funding, students must be under 20 years of age as at June 30 (or 21 years of age in

the case of handicapped persons) or be 20 years old and enrolled in a program leading to a DVS that

was started the preceding school year.

Students aged 20 years or over may pursue this training and receive funding for the portion of their

studies comprising general education through the closed envelope for adult education.

Note that declarations of “en concomitance” (concurrent admission) may be subject to certain

conditions, for instance with respect to the verification of admission requirements or other ad hoc

verifications.

VOCATIONAL TRAINING

in concurrent admission with an integrated schedule to general education

The per-student amounts in vocational training are the same as those used to determine the allocation

for the courses offered in the classroom. The calculations are based on the number of enrolments and

increased according to the presence of dropout risk factors.

Recognized hours are those of the subsidized student enrolments, as defined in section 3.2 of the

budgetary rules. These hours are expressed by the school board as students in full-time equivalents,

using the unit of measurement of one FTE student (900 hours). The hours of general education and

the hours of vocational training must be reported as “en concomitance” (concurrent admission) in the

student enrolment declaration system.

GENERAL EDUCATION AND VOCATIONAL TRAINING

in concurrent admission with an integrated schedule

For general education and vocational training, only the “fréquentation” (attendance) type of

educational service is eligible for this measure. Section 3.1.1 applies for vocational training.

2.3 DECLARATION OF ENROLMENTS

For vocational training, enrolments are declared in the usual way, as described in the guide Système

Charlemagne – Déclaration en formation professionnelle (French only).

Note the following instructions for producing the declaration of enrolments in concurrent admissions

in the Charlemagne system:


Concurrent admission

The school board (SB) must

ensure that the student enrolled

in VT in concurrent admission

is registered in general

education (youth or adult

sector), has received a GE

schedule and takes GE courses.

In partnership with the

secondary school or adult

education centre, the SB

organizes the schedule of the

student enrolled in VT in

concurrent admission. The

student must have received a

VT-GE integrated schedule and

take GE courses. Ideally, GE

courses are offered at the

vocational training centre and

are adapted as much as possible

to the vocational training

program in question. The

student and teachers receive

support and guidance.

SB that must submit

the declaration

Only the school board

authorized in the Carte des

enseignements – Les

programmes de formation

professionnelle et technique

may declare the student’s

concurrent admission.

General education (youth or

adult sector) is also declared for

certification purposes when

offered in a building associated

with a secondary school or adult

education centre, based on the

content of the declaration in the

“concurrent admission

agreement” and in compliance

with the deeds of establishment.

Only the school board




professionnelle et technique

may declare the student’s

concurrent admission and

receive the funding to that end,

even if the general education is

offered through another SB.

General education (youth or

adult sector) is also declared for

certification purposes when

offered in a building associated

with a secondary school or

adult education centre, based on

the content of the declaration in

the “concurrent admission

agreement” and in compliance

with the deeds of establishment.

http://www.mels.gouv.qc.ca/charlemagne/medias/GuideDeclarationFP.pdf

http://www.mels.gouv.qc.ca/charlemagne/medias/GuideDeclarationFP.pdf


In the case of an agreement

between two school boards that

make it possible to offer a

program in concurrent

admission, both SBs must

produce a declaration. The SB




professionnelle et technique will declare the concurrent

admission, the VT program the

student is enrolled in, the

number of GE hours taken and

the location where GE was

provided.

The SB providing GE will

declare the GE offered, but will

not declare the concurrent

admission or the VT program.

In the case of an agreement

between two school boards that

make it possible to offer a

program in concurrent

admission, both SBs must

produce a declaration. The SB




professionnelle et technique will declare the concurrent

admission, the VT program the

student is enrolled in, the

number of GE hours taken and

the location where GE was

provided.

The SB providing GE will

declare the GE offered, but will

not declare the concurrent

admission or the VT program.


Type de parcours

(training path)

02 Traditionnel (traditional)

03 ATE (work-study program)

02 Traditionnel (traditional)

03 ATE (work-study program)

Code de

programme

(program code)

Program number Program number

Source de

financement

(source of

funding)

01 (if MEES-funded VT activities) 01 (if MEES-funded VT activities)

Conditions

d’admission

(admission

requirements)

22 Unités requises concomitance

(number of credits required for

concurrent admission)

23 TDG + Préalables concomitance

(GDT + Prerequisites for


or

other acceptable value when the

student meets the admission

requirements

For example: 01 Respect système

(Compliance with system) or 06

Matières 3e secondaire (Sec. III

subjects)

22 Unités requises concomitance

(number of credits required for


23 TDG + Préalables concomitance

(GDT + Prerequisites for


or

other acceptable value when the

student meets the admission

requirements

For example: 01 Respect système

(Compliance with system) or

06 Matières 3e secondaire (Sec. III

subjects)

Secteur

d’enseignement

(educational

sector)

AD Adult

or

JE Youth

AD Adult

or

JE Youth

Nombre d’heures

en FG

(number of hours

in GE)

The number of GE hours to enter in

the VT declaration with respect to

the concurrent admission must

correspond to:

For GEY [general education

(youth sector)]: the number of

GE hours included in the

student’s schedule outside his

or her regular VT schedule

For GEA [general education

(adult sector)]: the number of

GE hours corresponding to the

hours that should be completed

by the student outside his or her

regular VT schedule

The number of GE hours to enter in

the VT declaration with respect to

the concurrent admission must

correspond to:

For GEY [general education

(youth sector)]: the number of

GE hours included in the

student’s regular schedule

For GEA [general education

(adult sector)]: the number of

GE hours corresponding to the

hours that should be completed

by the student in his or her

regular schedule


Autres mesures

(other measures) Not applicable

Enter value 12 (concomitance FP-FG / VT-GE

concurrent admission) only with

integrated schedule

Entente

(agreement)

Enter value 13 (concomitance FG /

GE concurrent admission),

whether GE activities are provided

by the student’s own school board

or another school board

Enter value 13 (concomitance FG /

GE concurrent admission), whether

GE activities are provided by the

student’s own school board or

another school board

Organisme en

cause

(organization)

Enter the six-digit code of the

secondary school or of the adult

education centre of the school

board, or of the school board

where GE is offered

Enter the six-digit code of the

secondary school or of the adult

education centre of the school

board, or of the school board where

GE is offered

In general education, students must be enrolled according to the applicable basic school regulation—in

the youth or adult sector, depending on the student’s situation—in keeping with section 25 of the Basic

vocational training regulation, whether the education activities are offered through GEY or GEA

(possibility of having a mixed group of students), so long as the building used for these activities is

associated with the secondary school or the adult education centre offering GE (deed of

establishment). The other data in the declaration remain the same.

Requests relating to declarations of concurrent admission must be sent to Service aux utilisateurs du

système Charlemagne, at: [email protected].

2.4 COMPLIANCE WITH ADMISSION REQUIREMENTS IN VOCATIONAL

TRAINING

Whether studies are pursued in concurrent admission with or without an integrated schedule, it must be

demonstrated that the student pursuing studies in GEY or GEA concurrently with VT fulfills the

admission requirements for VT.

In the case of an integrated schedule, the student’s registration in GE (youth or adult sector,

depending on the applicable basic school regulation) must take place at the same time as he or she is

registered in VT, and the integrated schedule must be comprised of subjects from both GE and VT. As

previously mentioned, the student’s schedule must contain a minimum of 20% and a maximum of 60%

of hours in general education courses.

In the case of a non-integrated schedule, the student’s registration in GE (youth or adult sector,

depending on the applicable basic school regulation) must take place no later than one month after the

start of VT courses, unless courses begin in July or in August; in this case, the registration deadline for

GE will be September 30.

mailto:[email protected]

2.5 DISTANCE EDUCATION WITH CONCURRENT ADMISSION

With concurrent admissions, it is important to distinguish between:

a situation of concurrent admission

the MEES pedagogical model of concurrent admission

A student in a situation of concurrent admission:

may be registered in VT and follow GE courses at the same time through distance education (DE)

may be registered in GE and follow VT courses at the same time through DE

According to the MEES pedagogical model, this student will not be considered to be in concurrent

admission. The student may, however, be declared to be in concurrent admission in the Charlemagne

system, but no GE courses or VT modules taken in DE will be considered as offered in concurrent

admission for funding purposes. As such, the school board will not receive any additional allocations

for this student for concurrent admission.

For a student in concurrent admission (MEES pedagogical model):

the SB receives funding only when the student is registered for concurrent admission with an

integrated schedule

in GE and in VT, only the “fréquentation” (attendance) type of educational service is eligible for

this measure

For a student in a situation of concurrent admission and in concurrent admission (MEES

pedagogical model):

If a student follows GE and VT courses in concurrent admission with an integrated schedule, only the

courses and modules followed in class (in the “fréquentation” (attendance) type of educational service)

are considered when calculating the percentage of GE hours (20% to 60%) in a given school year. If

the student is also taking DE courses, these will automatically be removed from the calculation of the

GE percentage that is used to determine the student’s eligibility for funding.

3 SECTION II

PILOT PROJECTS FOR CONCURRENT ADMISSION WITH AN INTEGRATED

SCHEDULE TO A VOCATIONAL TRAINING PROGRAM LEADING TO CERTAIN

DIPLOMAS OF VOCATIONAL STUDIES AND GENERAL EDUCATION IN THE YOUTH

SECTOR

3.1 DESCRIPTION OF THE MEASURE

To promote student retention and academic success for the greatest number of students at a crucial

point in their schooling, concurrent admission with an integrated schedule to vocational training and

Secondary III general education in the youth sector (GEY) may be attempted on a trial basis for certain

category 2 diplomas of vocational studies, after receiving MEES approval.

The pilot projects must respond to student needs and characteristics. They must also support student

retention and academic success while filling a gap in the services offered to the student who has

already confirmed his or her career choice and for whom pursuing studies in GEY alone is not a viable

option as it compromises retention and academic success.

As concurrent admission can be highly demanding for students, it must only be offered to students who

have the capacity to undertake this training path. Concurrent admission to VT and GEY must serve to

help keep young students in school by giving them a vocational goal.

The list of programs leading to a DVS that are eligible for pilot projects are presented in Appendix II.

3.2 GENERAL ELIGIBILITY CRITERIA

Pilot projects must meet the following general eligibility criteria:

The project is intended for students who were 15 years of age on June 30, 2016.6

The project is intended for students who have completed their Secondary II prerequisites in

language of instruction, second language and mathematics.

Participating students have completed a process allowing them to confirm their career choice and

develop strong vocational maturity.

Concurrent admission represents the best training path to promote the retention and academic

success of these students, as opposed to GE and applied GE training paths.

The student’s enrolment in the project is supported by the school’s guidance counsellor or by

reception, referral, counselling and support services (SARCA) as well as all other persons who

play a role in the student’s training path (parents, school administration, etc.).

6 Students who are 16 years of age on June 30 and are continuing their studies in a concurrent admission pilot project

leading to a DVS that they started the previous school year when they were 15 years of age may, if they wish,

continue their studies in the Adult General Education sector.

To be considered, a pilot project must:

include, for VT and GEY, an integrated schedule organized by the school board. General education

must account for a minimum of 20% and a maximum of 60% of total curriculum hours in a given

school year.

include the following GE subjects: Secondary III language of instruction, second language and

mathematics. Students must successfully complete these subjects to earn a DVS.

be intended for students who have confirmed their career choice and have the capacity to undertake

this training path.

include guidance and pedagogical monitoring for students and teaching staff.

make every possible effort to adapt GE to the competencies of the vocational training program in

which the student is enrolled.

3.3 SUBMISSION OF A PILOT PROJECT

School boards must submit a pilot project by completing the form available at

https://CollecteInfo.mels.gouv.qc.ca, under the tab “Allocations supplémentaires” (additional

allocations). They must use the username and password that were sent to them in September 2013.

For projects starting in winter 2017, the submission deadline is November 30, 2016. Projects starting

in fall 2017 must submit their projects to MEES no later than April 1, 2017.

A maximum of four projects will be accepted per school board.

3.4 FUNDING

The funding for these pilot projects is the same as for the other forms of concurrent admission with an

integrated schedule (see section 2.2).

3.5 DECLARATION OF ENROLMENTS

The declaration in vocational training for students in concurrent admission who are admitted to a pilot

project can be made under admission condition 27, Concomitance en FP et en FG de 3e secondaire

(concurrent admission to VT and Secondary III GE), once the school board has received authorization

from MEES.

https://collecteinfo.mels.gouv.qc.ca.vous/

APPENDIX I

LIST OF VOCATIONAL TRAINING PROGRAMS (DVS) ELIGIBLE FOR

CONCURRENT ADMISSION WITH AN INTEGRATED SCHEDULE TO

SECONDARY III GE, SUBJECT TO MINISTERIAL APPROVAL

Training

sector Name of training sector

Program

number Name of program Duration

Pre-

requisites

02 Agriculture and Fisheries 5079 Arboriculture-élagage 915 2

02 Agriculture and Fisheries 5094 Aquiculture 900 2

02 Agriculture and Fisheries 5173 Fleuristerie 1 035 2

02 Agriculture and Fisheries 5257 Pêche professionnelle 1 605 2

02 Agriculture and Fisheries 5320 Réalisation d’aménagements

paysagers 1 035 2

02 Agriculture and Fisheries 5820 Landscaping Operations 1 035 2

03 Food Services and Tourism 5268 Boucherie de détail 900 2

03 Food Services and Tourism 5270 Boulangerie 795 2

03 Food Services and Tourism 5293 Service de la restauration 960 2

03 Food Services and Tourism 5768 Retail Butchery 900 2

03 Food Services and Tourism 5770 Bread Making 795 2

03 Food Services and Tourism 5793 Food and Beverage Services 960 2

04 Arts/Arts Education 5178 Taille de pierre 1 440 2

07 Buildings and Public Works 5032 Pose de revêtements de

toiture 600 2

07 Buildings and Public Works 5116 Peinture en bâtiment 900 2

07 Buildings and Public Works 5117 Préparation et finition de

béton 900 2

07 Buildings and Public Works 5118 Pose de systèmes intérieurs 645 2

07 Buildings and Public Works 5119 Calorifugeage 900 2

07 Buildings and Public Works 5202 Entretien de bâtiments

nordiques 1 320 2

07 Buildings and Public Works 5211 Entretien général

d’immeubles 900 2

07 Buildings and Public Works 5286 Plâtrage 810 2

07 Buildings and Public Works 5300 Carrelage 690 2

07 Buildings and Public Works 5303 Briquetage-maçonnerie 900 2

07 Buildings and Public Works 5312 Mécanique de protection

contre les incendies 900 2

07 Buildings and Public Works 5334 Installation de revêtements

souples 900 2

07 Buildings and Public Works 5336 Peinture en bâtiment 900 2

07 Buildings and Public Works 5343 Préparation et finition de

béton 900 2

07 Buildings and Public Works 5616 Commercial and Residential

Painting 900 2

Training

sector Name of training sector

Program

number Name of program Duration

Pre-

requisites

07 Buildings and Public Works 5617 Preparing and Finishing

Concrete 900 2

07 Buildings and Public Works 5702 Northern Building

Maintenance 1 320 2

07 Buildings and Public Works 5711 General Building

Maintenance 900 2

07 Buildings and Public Works 5786 Plastering 810 2

07 Buildings and Public Works 5800 Tiling 690 2

07 Buildings and Public Works 5803 Masonry: Bricklaying 900 2

11 Mechanical Manufacturing 5310 Opération d’équipements de

production 900 2

11 Mechanical Manufacturing 5810 Production Equipment

Operation 900 2

12 Forestry and Pulp and Paper 5073 Affûtage 900 2

12 Forestry and Pulp and Paper 5088 Sciage 900 2

12 Forestry and Pulp and Paper 5189 Abattage et façonnage des

bois 840 2

12 Forestry and Pulp and Paper 5208 Classement des bois débités 930 2

12 Forestry and Pulp and Paper 5289 Travail sylvicole 900 2

12 Forestry and Pulp and Paper 5290 Abattage manuel et

débardage forestier 900 2

16 Metallurgical Technology 5076 Pose d’armature du béton 735 2

16 Metallurgical Technology 5299 Montage structural et

architectural 1 230 2

16 Metallurgical Technology 5308

Fabrication de structures

métalliques et de métaux

ouvrés

1 350 2

18 Fashion, Leather and Textiles 5243 Production textile

(opérations) 885 2

18 Fashion, Leather and Textiles 5247 Confection de vêtements et

d’articles de cuir 900 2

administrative guide 2016-2017 - quebec

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