Mayor and City Council Update August 21, 2020

To: Mayor and Council From: Administration CC: Department Heads

Administration

The Special Council Committee on Policies and Procedures held their first meeting last month. The goal for their

Committee is to create a clear uniform hiring process to allow for transparency and consistency for positions subject to

Council approval. The Committee has requested to work with the City Administrator and the HR Director to address

hiring processes and procedures.

Library

Lillie Wood Memorial Books – Longtime library supporter Lillie Wood passed away in June. Mrs. Wood was one of the

original Friends of Smyrna Library Board members and served as a Board President. In her memory, the library has

added ten books on gardening, sewing and genealogy. A display of the new books is on the circulation desk countertop.

Museum

The Smyrna Museum is open for visitation on Tuesdays, Thursdays, and Saturdays. Visitors are asked to sign up for a

time slot in advance to help with Covid-19 safe distancing measures. The tours are free, begin on the hour, and can

accommodate no more than 10 people at a time.

Please direct people to the museum website to sign up for tours and to read our Covid-19 policies: www.SmyrnaHistoryMuseum.com Museum Manager, Jennie Eldredge, works Tuesdays through Saturdays and any inquiries can be directed to the

Museum main line at (678) 631-5423.

Now that the museum has reopened to the public, Jennie is not working remotely. However, when the museum is

closed on Wednesdays and Fridays, she may periodically be out of the museum on other business. The best option is to

direct callers to the main museum line to leave a message.

Department of Environmental Services (KSB)

Keep Smyrna Beautiful

Work Glove Luncheon (pictures from last year attached)

The Work Glove Luncheon will be held on Wednesday, September 23rd. The look will be different this year because we

will not be able to gather together to celebrate. The plans are to have a drive up function where employees from Public

Works, Code Enforcement, Water Meter Readers, Building Inspectors, and Parks can come by get a lunch, a small gift,

and a gift card. The exact details are still being worked on. During these challenging times, KSB feels it is more important

than ever to recognize this group. We will be updating as things are firmly decided.

Education

The Education Committee is meeting about interacting with schools with grants, new programs, and general outreach.

KSB Chairman, Liz Davis, is reaching out to the City’s Education Committee (Pro/Tem Councilmember Tim Gould) to see

there is anything KSB can do to assist with the City’s efforts.

Recycling Center

Appointments and Opening

Beginning Thursday, August 27, the Center will be discontinuing the need for appointments to drop materials off. The

hours and days of operation will remain the same: Thursdays, Fridays, Saturdays from 9:00am to 3:00pm.

Environmental Services

Energy Performance Services Contract

The staff team will meet again with Schneider on August 27 to get an update on the site visits. Site visits were completed

the week of July 26. Many thanks to Bill Warren and his team for assisting.

Parks & Recreation

This past week we had Turf Planners of Georgia out to our multi-purpose field at Chuck Camp to Turf Plane the heart of

the field and return it to a nice smooth, safe and playable surface. As the picture illustrates, this process involves

stripping off the top organic layer to achieve this uniform smooth surface. Over the next few weeks, our staff will treat

this area as you would new sod; irrigated multiple times a day and using a robust localized fertility program, so that we

are able to promote rapid growth and achieve full recovery before growing temperatures fade away as we get into the

Fall Season.

With so many social options limited these days our parks continue to serve a large population each day, in turn, keeping

staff very busy with field maintenance and general park maintenance such as non-stop cleaning and park permit prep.

Next week we will begin our wall to wall fertility application on all of our ballfields. Our Fall fertilizer is low in nitrogen,

but higher in potassium and phosphorous. Heading into the cold season it’s important to put an emphasis on root

growth and reel back on promoting tissue growth so the plant uses all its energy preparing to protect itself for cold

weather, so it can come back strong in the spring.

Tolleson Pool is on a weekend only schedule now.

Along with the chalk contest that is ongoing, and outdoor fitness classes, the Program staff continues to develop new

program ideas for the fall and the upcoming holidays.

The community center restroom/locker room renovation is under way. Demo should be completed this week and the

build out of the new restrooms and lounge can start.

Introducing, Smyrna Parks and Recreation first E-Sport Leagues! Participants can register thru Mission Control at City of

Smyrna Esports. Cost is $15 per league with leagues forming in COD 2v2, Madden, FIFA20, NBA 2K20, Rocket League,

and Super Mario Cart. Registration for P&R new Esports league continues thru August 28.

Got what it takes to claim bragging rights? Here are the details:

1. Download the free Mission Control app— (go to missioncontrol.gg/play) 2. Create your profile 3. Click on [SPACE] and choose your league 4. Check your schedule, chat with your league mates, and keep track of your standings 5. After you join, you’ll receive a schedule with who and when you’re playing.

Public Works

Audits under way:

AWIA (American Water Infrastructure Act) audit due in March 2021. Public Works management is currently waiting on

response from GEFA on a grant for Woods and Associates to assist and complete our audit. The Federal Government

funded grants to certain municipalities to have assistance in completion of the audit. This audit stems from the

bioterrorism act of 2008 that was put in place due to September 9, 2011. Public works will call meeting with necessary

staff to start the audit, it consists of Finance, Police , Public Works and Fire.

Water/Sewer division is currently grading sewer infrastructure with our sewer sonar equipment that grades the

condition of the pipe and capacities of flow, this type of technology sends acoustic sound wave from one device to

another to determine condition or if flow is being impeded which in turn cuts down on cost of fuel, repairs and

maintenance to our emergency sewer equipment such as our jet truck and video inspection equipment. Staff will grade

a Council Ward and the areas that need attention will be addresses with jet truck and video inspection to determine

what needs to be done to correct the issue. This project is still in progress now being extended to Ward 5. Ward 1 and 4

have been completed.

Water/Sewer division will have several sewer lines throughout the city that will be CIPP, (CURED IN PLACE PIPING).

Areas that have been completed for sewer are Plaza Dr through Windsong Way, Roswell @ Spring St, Lee St from

Concord Rd to Collier Dr, Lake Dr behind 3770, Inglewood Dr to Burbank Dr. Rolling View Dr. The CIPP process works

hand on hand with sewer sonar program. All measures being taken we are moving towards being proactive instead of

reactive to the necessary need to be met to such a crucial infrastructure.

Street Division is currently maintaining right of ways and asphalt repairs, also repairs to storm drains that will also be

CIPP which consist of Banks St @ South Cobb, 2905 Lavista Place and 380 Mockingbird Lane. Drainage repairs are being

done on Morris Circle to correct all drainage issues on the street. Street division also doing right way maintenance

consisting of mowing, over hanging limbs, curb and gutter cleaning.

Public Works annual paving Mill and paving list has been put together by public works staff, cuts and additions have

been made to complete the annual list. This annual project from start to finish takes about 6 months to complete with

submitting for additional LMIG funds and necessary paperwork to GDOT for approval. Annual paving bid has been put

out July 17th, 2020 and bid opening will be August 26th, 2020.

Whitfield Storm drain project: Public Works and contractor have met in the field to make field changes to engineered

drawings. Properties have been notified along with property lines being staked out for the project. Project is to be taken

place at 1465,1468 Whitfield and adjacent properties. This will include ditches being reworked and lined with cobble

stone, concrete storm pipes are being installed this week at outlet side of project, along with tree removal to form

ditches. Project 55% complete with all storm installed on south side of project. There will be a road closure August 5th

through September 11th @ 1465 Whitfield Street due to storm replacement and catch basins being installed in roadway

through that very tight corridor. Roadway will be open to through traffic only on both sides of closure. Map has been

posted of the detour plan to the city website and Facebook page.

Windy Hill Road Water Sewer Modifications: Contractor RDJE has installed new sewer line in Windy Hill Road on South

Side of the project moving towards South Cobb Drive completed. Installation of sewer line will proceed from Beaver

Creek towards Atlanta Road, all long runs in the roadway will be completed in 2 weeks’ weather permitted. Water

installation 85% completed, the bore for Windy Hill is scheduled to take place on 9/8/2020. Inverts in the manholes are

being installed this week.

SPLOST

Windy Hill Boulevard: Baldwin is still installing storm pipe and diversion ditches to convey storm water to the temporary

sediment basins. The next progress meeting will be held 9/01/2020. Baldwin has been cutting down sub grade for

temporary and permanent road to be installed to divert traffic from main roadway during construction. This will take

several months to complete. The temporary road and parts of the permanent road are to be done and opened the first

week in November to move traffic from existing roadway to temporary and permanent roadway so the culvert and

bridge construction can begin.

Church street roadway improvement’s

Phase 1 complete with water main, water services and water meter installed. Street Department is currently at 90% with

phase 2 with the ADA ramps being installed. Once ADA ramps and driveway aprons are completed Street Department

will pressure wash existing sidewalk to better match up newly installed sidewalk. Phase 3 will begin with milling, paving

and stripping of the roadway. Phase 4 will be installations of speed tables.

Engineering

The new stop condition at the intersection of Mathews and Whitfield went into effect Tuesday August 18th. The

intersection of Collier and Dunn is next on the list for stop sign installation.

We are working with a contractor and Georgia Power to install new flashers at Hawthorne and Old Roswell and at

Belmont and Kissing Tree. Once the flashers are installed, we will proceed with installing new stops signs.

The Department is collecting speed and volume data along Anderson Circle and plan to have recommendations for

traffic calming by the second week of September.

At the request of a resident along Oakview Drive, speed and volume data was collected and speed humps are

recommended. We will be working with the resident on collecting signatures from the neighborhood.

Additional speed humps for Spring Drive were approved by the City Council on August 17th. We will be working with

Public Works to get the speed humps installed.

Radar signs are planned for the following streets: Glendale Circle, McCauley Rd, Gann Rd and South Sherwood.

We are working with consultants to develop plans for improvements at Oakdale & Highlands Parkway and at Lake Ridge

Drive and Highlands Parkway. We are expecting preliminary plans within the next few weeks.

Police Department

Total number of arrests: 39

Total number of citations issued: 320

Total number of citation warnings issued: 195

Total number of calls for service: 1154

The Citizen Oversight Group met on Tuesday, August 18. The group has been tasked with reviewing use of force and

training policies in anticipation of discussion at their next meeting.

Fire Department

Incidents

Fire-0

Medical- 48

Other- 30

Total- 78

Community Development

Type # Estimated Cost of Construction

Location

Building New/Residential 2 $600,000 2-Hayes Walk

Building Remodel/Residential 9 $307,158 2-Reroof 6-Interior 1-Pool

Building Remodel/Commercial - - -

Electrical 2 - -

Plumbing 5 - -

HVAC 13 - -

Signs 2 - 1-Wall Sign – 4490 S Cobb Dr (T-Mobile) 1-Face Change-1090 Windy Hill Rd (T-Mobile)

Grading - - -

WEEKLY INSPECTIONS

Type Number # of Sites

All 127 62

NEW BUSINESSES

Name Location Home/Commercial Description

RCR LOGISTICS, LLC 3306 SLEEPY LN SE H

MOTOR FREIGHT TRANSPORTATION

ACHILLES HEALTHCARE, LLC 6183 INDIAN WOOD CIR SE H MISC HEALTH SERVICES

NEVER SETTLE LLC 6183 INDIAN WOOD CIR SE H

MOTOR FREIGHT TRANSPORTATION

DERRICK TRANSPORT SOLUTIONS 227 STILL PINE BEND SE H

MOTOR FREIGHT TRANSPORTATION

YOGI BAE COLLECTIONS LLC 2219 LAKE PARK DR SE H INTERNET SALES

BUSINESS STRATEGIES & SOLUTIONS 514 VININGS ESTATES DR SE H CONSULTING

PARKER FINANCIAL SOLUTIONS, LLC 1166 DREWSBURY CT SE H ACCOUNTING

CARLYLE SMITH 610 AUSTIN DR SE H MISCELLANEOUS

TOTAL IMPACT, INC 641 POWDER SPRINGS ST SE H CONSULTING

ESSENCE ENTERPRISE SOLUTIONS, LLC 526 MICAYNE CIR SE H CONSULTING

PAINT GENIUS 3452 S COBB DR C AUTOMOTIVE DETAILING

NORA LARYEA 2350 COBB PKWY SE, APT 23 C H BEAUTY/BARBER SHOP

CAWVAY, LLC 402 SMITHFIELD CT SE H SALES OFFICE ONLY

CARING COMPANIONS TRANSPORTS 1046 VALLEY DR SE H SENIOR CARE

MONEY FIRST MUSIC GROUP 560 WINDY HILL RD SE, STE F C RECORDING STUDIO

RECONNECTED TO LIFE 384 LYNHURST RD SE H MISC HEALTH SERVICES

GRAPHIC GRAPHICS 1231 KINGSVIEW DR SE H GRAPHIC ART

SCOTTFORD ENTERPRISES, LLC 1710 CUTTER RIDGE SE H CONSULTING

DYNAMITE ENDEAVORS LLC 2069-H LAKE PARK DR H PHOTOGRAPHER

FREIGHT MEDICS 400 BELMONT PL SE, APT 2112 H

SERVICES INCIDENTAL TO TRANSPORT

KT STRATEGIES LLC 3580 S SHERWOOD RD SE H MISCELLANEOUS

SMITH ACCOUNTING & ASSOCIATES, LLC 3037 VINEYARD WAY SE H ACCOUNTING

CUTS BY FREDA 2365 SPRING RD SE, STE 113 C BEAUTY/BARBER SHOP

SHONNA’S CHILD CARE SERVICE 1202 WEXFORD HILLS PKWY SE H CHILD CARE

MO LASHES BY LEMONICA 1246 CONCORD RD SE,

BLDG C-103 C AESTHETICIAN