Facilities Services WeeklyMARCH 14, 2016ADMINISTRATION FACILITIES OPERATIONS ZONE MAINTENANCE ADMIN. & SUPPORT

COMMUNICATION & INFO SERVICES UTILITIES DESIGN CONSTRUCTION

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ADMINISTRATION

Special Projects:

Food Drive for Smokey’s Pantry: Beginning on Monday, March 21st, the Facilities Services De-partment will host a food drive for Smokey’s Pantry.

Smokey’s Pantry opened on campus in January this year with a focus on serving those in need; whether students, faculty or staff.

They are located in the Tyson House (824 Melrose Place) and hold distributions each Tuesday from 4 to 8 p.m.

Additional information will be distributed later this week along with a list of suggested items for the pantry.

We will be collecting:

• Non-perishable Food • Personal Care Items• School Supplies• Miscellaneous Items (as requested)

Monetary donations will also be accepted and those dona-tions will go to purchase items needed to benefit Smokey’s Pantry.

Once the food drive begins, all items can be dropped off with Veronica in room 202 or Brooke in room 203.

If you have any questions or would like to drop off dona-tions, please contact Veronica (vhuff@utk.edu) or Brooke (bsteve14@utk.edu).

FACILITIES OPERATIONS

Recycling:

Recycling Totals March 6 through 12:• Bottles/Cans: 9,480 pounds/4.74 tons. • Paper: 13,680 pounds/6.84 tons. • Cardboard: 18,840 pounds/9.42 tons. • Manure: 16,400 pounds/8.2 tons. • Compost: 15,050 pounds/7.525 tons. • Total: 73,450 pounds/36.725 tons.

Recycling Year-to-Date Totals:• Bottles/Cans: 379,000 pounds/189.50 tons. • Paper: 439,980 pounds/219.99 tons. • Cardboard: 593,310 pounds/296.66 tons. • Manure: 464,700/232.35 tons. • Compost: 428,465 pounds/214.23 tons. • Total: 2,305,455 pounds/1,152.53 tons.

Lock & Key Services:

• Perkins Hall – install exit hardware. • Jessie Harris – install locks and key. • Haslam Business – install lock. • A&A – Dining Services – rekey locks issue new keys. • Conference Center – repair lock.• Volunteer Hall – Pod store – repair safe.

Rapid Response Team:

• Moves at JIAM, McClung Tower, Henson Hall, Clarence Brown Theatre, and Dougherty Engineering.

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EMPLOYEE SATISFACTION SURVEYTuesday, March 1 - Friday, April 1

2016 FACILITIES SERVICES DEPARTMENT Hard copies available with area supervisors & online at: https://tiny.utk.edu/FS2016Survey

Congratulations to Dean Wessels - Facilities Services February Employee of the Month!Nominate another hard-working member of our team at fs.utk.edu

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• Hanging banners at Hoskins Library.• All other work requests that come in during the week.

ZONE MAINTENANCE

STAR Team:

• Renovating room 109A in SERF.• TANDEC hi-bay renovation. • Moving researchers into JIAMS.• Lighting upgrades at Dabney Hall. • Renovating Dougherty Engineering Room M009. • Lighting surveys for parking garages. • Repair handicap operator at vet school.• Installed cylinder racks at LIAM’s building.• Repaired windows at A & A ceramics building.• Repaired windows at Clarence Brown Theater. • Cut glass for McCord Hall.• Replaced glass at McCord Hall.• Building inspection at Jessie Harris.• Ordered door sweeps for Vet school.• Moved furniture at Nursing for painters.• Replaced glass at Communication building.• Replaced glass at Plant Science.• Replaced glass at back side of BioSystems Engineering.

Zone 1:

• We are looking at the buildings to see what is needed for are state inspection.

• Rebuilding many shower walls at Morrill Hall.• Changing a few lights over to the new and better LEDs.• Getting the air conditioning on in the dorms and the

buildings cooled off for summer weather.• Changing filters in rooms and in the A/H.

Zone 2:

Hodges Library: • Replaced two burn-out LED bulbs at circulation desk,

greased all air-handlers in west and south machine rooms also greased all returns and checked belts.

• Changed belts on west floor return, all four chill water pumps greased also greased exhaust fan in west ma-

chine. Changed 31 ceiling tiles on sixth floor where roof leaked from cooling tower.

• Replaced nine stained ceiling tiles in systems also re-placed six tiles in administration suite break room on sixth floor. Leaking water fountain on second floor (re-connected trap.

• Tightened up three toilet seats in women’s restroom on second floor, general maintenance

Haslam: • Completed all wall pack lights to led bulbs.SMC: • Setting outside light timers for daylight savings time

change and repaired induction unit on second floor.

Zone 6:

• Maintaining environmental equipment.• Addressing work order issues.• Walters Life Sciences lighting project. • Dabney Hall lighting project. • News Sentinal Spelling Bee set up and tear down. • Dabney Buehler Halls AHU 6 replace motor and motor

drive.

Zone 7:

• In SERF we assisted Plumbing & Heating Services with the condensation pump and steam valve, and began testing the showers in the hallways.

• In Dougherty Engineering we assisted Plumbing & Heating Services with water outage on first floor, and checked and replaced lights as needed in hallways.

• In Min Kao we serviced all AH by installing tablets in pans to prevent build up around drains, checked and re-placed lights as needed on first and second floors.

• In Pasqua checked and replaced lights as needed in hall-way.

• In Perkins we replaced a faucet in room Soo5. • Throughout zone we have turned off steam, assisted

dorm maintenance in renovation of bathrooms, and general building maintenance.

Zone 8:

• We will be cleaning condensing coils this week to mini-mize problems and make our units run efficiently.

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• Spring Break gives us time to address issues in our class-rooms. We will be repairing lights and changing filters.

• At JIAMS our customers are moved in on stage one. We will be working to get them settled in and assist in any manner needed.

• One Call will be assisting with work in classrooms and common areas to help get our buildings ready after Spring Break.

• Many thanks to Zone 8 and One Call Team Members for their work and high level of customer service.

COMMUNICATIONS

Information Services:

• Computer and Printer troubleshooting.• Replaced Polycom telephone conference device in Room

108. • Assist with ZOOM video conferences. • Facilities Services Inventory Audit.• Email Group contact updates.• Chemical Inventory connection investigation.• Battery Recycling.• Setup for Project Management Training Class.

Training:

• Upcoming training includes scaffolding Competent Per-son on April 20 and Genie Lift Training in April (TBD).

Communications & Public Relations:

• Congratulations to Dean Wessels who was named February Employee of the Month! Please help us to nominate our next employee of the month. Nomination forms can be found at: https://tiny.utk.edu/FSEOM.

• We would like to welcome Tim Baker to Facilties Ser-vices. Tim is our department’s new IT Technologist II. You can call Tim with any computer or technology relat-ed issues you may experience. His contact information is tbaker41@utk.edu or 865-206-6954.

• Our annual Employee Satisfaction Survey was distrib-uted Tuesday, March 1. This anonymous survey will run through Friday, April 1 at 5 p.m. The survey is available in three versions – hard copy,

fillable PDF, and online. The online version can be found at https://tiny.utk.edu/FS2016Survey. Hard copies and interactives pdfs have been emailed out to all employees and hard copies have also be dis-tributed throughout each unit/subunit. All surveys are collected by Brooke Krempa in room 203. If you have any questions about this year’s survey, please contact Brooke at 214-7662.

• Thank you to Randy Hamilton for presenting at our Fa-ciliteis Fundamental’s Workshop last week. If you would like to view Randy’s presentation, it is now available on our YouTube Channel.

• The Big Orange Family Campaign is now over, but the campaign is still accepting cards. Please make sure to have your cards returned to your group’s team leader ASAP. Team Leaders, please return any hold over en-velopes to Brooke Krempa by Wednesday, March 16. If you have any questions about the campaign, please con-tact Brooke at bsteve14@utk.edu or 214-7662.

• We are working on a document that lists all of the addi-tional services the department performs.

• We have been working on several Departmental Practic-es pages to the Facilities Services Web site. All of these pages are now live and we will be adding to them during the next few weeks.

• We are planning the department’s next Facilities Fun-damentals workshop. The upcoming event will feature Building Services on April 12.

• An updated Service Guide has been posted to the Web site. This is a work in progress and will be finished once all information is in.

• Our subunit is in the process of creating an employee handbook and will work with Training & Development to complete unit and subunit SOPs.

• A Building Representative Communication Survey will be distributed once the updated list is complete.

• We are working with EHS to create a Facilities Services Safety Award.

• We are working on three submissions for Educational Interiors. The portfolios are due April 11.

• The production of DIY videos continues. Check out all of our videos on the department’s YouTube Channel.

• The Building Representative List is being updated. • Web site updates are ongoing. If you see an error on our

Web site, or would like to request changes to your page, please contact Brooke Krempa at bsteve14@utk.edu.

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Sustainability:

• The Office of Sustainability is moving forward with Earth Month Planning. This past Friday, Exhibitor Reg-istration for Earth Month Celebration (Thursday, April 7th) closed. We are in the process of confirming details for the 20+ registrants, which include food vendors, stu-dent organizations, and community organizations who demonstrate sustainable leadership and promote envi-ronmental practices.

• We also are working with Recycling, Arboriculture, and Stormwater on planning the first ever Sustainability Scavenger Hunt for the UT Knoxville Campus. It will take place on Thursday, April 14th – more details to come.

• The deadline to nominate students, staff, faculty, and community members/organizations for the Environ-mental Leadership Awards is fast approaching: Tues-day, March 29th at 5:00 p.m. If you know of a mem-ber of our community who takes it upon themselves to promote sustainable initiatives and lead our community in environmental practices, nominate them today! You can find the form at https://tiny.utk.edu/ELA.

UTILITIES

Air Conditioning Services:

• Replaced heating water pump serving dining area of Thompson-Boling Arena.

• Making preparations to replace telephone services dry cooler on the roof of the Humanities Building.

• Performing repairs to chiller on the East Skybox.• Performing repairs to air conditioning unit at the Boat-

house.

Electrical Services:

• UTFS Security system Upgrade – Campus.• UTFS Fire Alarm Systems – FA System Operations.• New Construction – Fire Alarm/Building Security sup-

port.• UTFS Contract Support – New Strong Hall.• UTFS Contract Support – New Support Services Complex.• UTFS UT Events – Weekly.• UTFS Thompson Boling Arena – Fire Watch.• UTFS Contract support – 13th & Cumberland.

• UTFS Outdoor Lighting – Campus.• UTFS Repairs to HV Stand by Circuit.• UTFS Steam Plant Support.• UTFS Contract Support – West Campus Redevelopment

(WCR) High Voltage.• UTFS Contract Support – JIAMS , Cherokee Park.• UTFS support – Football Practice Facility – Pole Lighting.

Steam Plant:

• Put new motor on roof exhaust fan.• Put bearings in #1 Feedwater Pump.• Replaced 5HP motor on gas compressor.• Cleaned around oil pumps at tank farm.• Worked on lighting in shop.• Remove old lighting at DA mezzanine level.• Worked on level indicator on #4 boiler.• Checked valve movement on fuel oil tanks.• Worked on starter for fuel oil pump.

CONSTRUCTION

Construction Services:• Annual maintenance on the Torchbearer and Europa/

Bull.• KUB and Fire Alarms for re-transmission system.• General classroom renovations.• Strong Bridge restoration.• Thermal roof scans at HPER, Conference Center, and

Alumni Memorial.• Andy Holt Tower: Replace guardrails.• Bioenergy Science & Tech - Lab 108: Repair/replace tile

floor. • Biosystems: Office 105 - Replace carpet• Black Cultural Center: Room 114 - Paint the Art Gallery. • Clarence Brown Theater Proscenium: Upgrade fire sup-

pression.• Clement Hall: New light fixtures in public spaces.• Communications: Third floor new patio furniture, repair

termite damage at Daily Beacon, new carpet in Office of Communication and Marketing, new paint & carpet in room 209, new carpet in lobby room 320, new carpet in room 402D, remodel kitchenette in room 402J, new

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CONSTRUCTION CONTINUED:

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paint in room 420, new carpet in rooms 42 and 42B, Rooms 44 and 44A, replace raised floor tiles in rooms 467, 467A, and 469A, remodel into digital center, new carpet in suite 202.

• Conference Center Building: Stairwells, evaluate ma-sonry spalling, restroom renovation, room 412, new car-pet, suite 120, renovations.

• Dabney Buehler: Labs 432, 432A, renovations; Machine Room, structural reinforcement.

• Dougherty Engineering: Room 206 - New electrical, and add compressed air and snorkel ventilation.

• Haslam Business Building: New electrical for display; Room 256, new electrical and data for IT; Room 310, new wall with door; Room 407, new door and lite; Room 446, new counter space; Room 617, divide office in two; Room 630, electrical modifications.

• Henson Hall: Room 105 - New lighting and millwork modifications.

• Hesler Biology: Room 234 - New Electrical, Room 326 - Install bench fixtures for gases, Room 327 - Refurbish finishes, add electrical.

• Hodges Library: Install display cabinets; first and sixth

floors, replace carpet; first floor, install a large digital monitor; third floor, carpet rooms; new conduit/wiring for power/network for the OIT front desk; Room 650, paint room, install can lights; Suite 236, install privacy window film.

• Jessie Harris Building: Room 202 - Renovations. • JIAMS: Disconnect & reconnect Equipment, additional

electrical service for labs. • Kingston Pike Building: Preliminary raceways program-

ming.• McClung Tower: Rooms 1210, 1211 - Replace the carpet.• Melrose Hall: Room E211 - Remodel room, Building

G - Replace carpeting, Convert small offices into larger ones.

• Middlebrook Building: repave parking area, paint rooms 119 and 120, refinish walls in rooms 299 C-D.

• Min Kao: Room 355 - Replace carpet in room 355.• Morrill Hall: Cafeteria - Modify power.• Nielsen Physics - Renovate space to GTA offices and

Lounge Area.• Perkins Hall: Rooms 324 and S001 - Install swipe card

access, Classroom relocation from Estabrook Hall, Hallway renovations, Renovation for new Freshmen

Engineering program.• Plant Biotech: Install new access door.• Pratt Pavilion: Install new card-x proxy readers. • Radiological Safety: Room 101 - Install shower/eye

wash station. • Reese Hall: Room B027 - New electrical and fans.• Roof repairrs: Allan Jones Aquatic Center, Andy Holt

Tower, Art & Architecture, Food Safety, Hesler Biolo-gy, HPER, Jessie Harris, Morgan Hall, Pratt Pavilion, TRECS, Vet Hospital, Volunteer Hall, and Walters Life Sciences.

• Senter Hall: room 125 electrical modification.• SERF: Room 101A - New swipe card access, Room 312 -

New swipe card access. • SMC: Rooms 427 and 428 - New paint, Rooms 620 and

641 - Refurbish finishes. • Stadium Drive Garage: G-10 Concrete repairs. • Stadium: Gate 23 New electrical. • Student Services: Rooms 105R, 105J, 101A, 109A and

109B: Renovate for Human Resources moving in. • Student Union: 201 Install new panic button, Student

Union G201 Install mirrors to columns, Student Union Mount EMV credit card Brackets on sales counters.

• Temple Hall: UTAB balancing.• Thompson-Boling Arena: Room 208J - Add lighting.• Vet Teaching Hospital: install power assisted door

opener in room A114.• Volunteer Hall: replace all study room doors with a half

glass metal doors.

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EHS SAFETY CORNER FACILITIES VACANCIES Senior Steam Plant Mechanic - Requisition ID - 160000009G

Seasonal Work, Three Positions, Building Services Aide I - Requisition ID - 160000007Z

3rd Shift Custodian (Building Services Aide I) - Requisition ID - 150000010E

Landscape Aide I (Four Positions) - Requisition ID - 15000001IQ

Truck Driver I - Landscape Services - Requisition ID - 15000001F8

2nd shift Custodian (Building Services Aide I) - Requisition ID - 15000000WO

Asst Bldg Srvs Foreman (Three Positions) - Requisition ID - 1500000139

Building Services Foreman - Requisition ID - 1500000138

Maintenance Specialist (Four Positions) - Requisition ID - 1500000134

Welder II - Requisition ID - 15000000Q3

Landscaping Aide I Seasonal tempory work - Requisition ID - 15000000B5

Painter I - Requisition ID - 14000000YW

20/20/20 Rule

This week’s safety corner is about a tool you can utilize to help you maintain good vision. This is especially true for those who work continually on computer screens and other interfaces that can cause eye strain. Jobs like data processing, data entry, computer programming, proofreading, designing and the like are particularly susceptible to eye strain due to the focus on a computer screen or other interfaces with smaller, detailed items. So when doing these tasks think about preserving your 20/20 vision with what is called the 20/20/20 rule.

The 20/20/20 rule, if followed, helps reduce fatigue and eye strain. It is pretty simple and states: Every 20 minutes, take at least 20 seconds and look away from your work/screen and focus on something else that is at least 20 feet away from you. Seems like a pretty simple rule but it can be very effective in reducing the strain on your eyes by taking that short break every 20 minutes. In addition it is suggested that you take this little mini-break to do the following to help reduce muscle fatigue throughout your body:

• Get up out of your chair.• Blink your eyes rapidly to propagate tear

production.• Stretch your legs and arms.• Walk around if you are able.• Turn your neck and move your shoulders around.

Try this the next time you find yourself spending a lot of time in front of the computer screen. Take a 20 second break every 20 minutes, stretch and look at something else at least 20 feet away.

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Congratulations again to Dean Wessels who was named February Facilities Services Employee of the Month! Thank you to everyone who submitted a nomination in February! We owe the success of this program to everyone who takes the time to submit a nomination for one of our many hard working employees.

Help us to honor members of our team in the months to come and cast your nomination for a future employee of the month!

Nomination forms can be found on the Facilities Services Web site, fs.utk.edu, or by following this link: https://tiny.utk.edu/FSEOM.

Hard copies can be found with unit clerks and in Facilities room 203. These hard copies can be dropped off in the Employee Comment Box next to room 107 or in room 203.

All Facilities Services Employees are eligible for the Employee of the Month Award after one month of services with the department. We invite everyone to nominate an individual of their choice for the award.

For more information about the award program, please contact Brooke at 214-7662 or bsteve14@utk.edu.

Cast Your Vote for Facilities Services EMPLOYEE OF THE MONTH!

Award Recipients

February:Ray Van Davis

January:Willie Battle

September: Donnie Lowery

August: Jim Hastie

June: Tracy Ridings

May: Becky Saylor

April: Garrett Ferry

March: Rick Gometz

October: Brooke Krempa

November: Amy Miller

2 01 5

December: Elizabeth Thomas

Employee of the Month

Recipients

2016

January: Bethany Morris

February: Dean Wessels

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