TIME (ACTIVITY)

MANAGEMENTOlympic Hills GC

April 14, 2015

Bill Foster

ACTIVITY MANAGEMENT

• No Such Thing As Time Management

• If We Could Manage Time, We Would Occasionally Stop It

• We Can Only Manage Our Activities / What We Do, Thus Activity

Management Not Time Management

EVOLUTION OF ACTIVITY MANAGEMENT

• Notes / Checklists

• Calendars / Planners

• Setting Goals / Project Orientation

• Self-Management / Time-Blocking

MULTI-TASKING

• Multi-Tasking Is Merely Switching Tasks And Interrupting Your Train

Of Thought

• Interruptions Cause Reduced Work Quality And Delayed Task

Completions

• Singing In The Shower Works

• Walking And Whistling Dixie Works

MULTI-TASKING

• Talking On Your Cell Phone (Or Taking An Unrelated Call) While

Writing A PA Does Not Work – Consequence: Expensive Mistakes

in the PA

• Texting During A Client Meeting Does Not Work – Consequence:

By Demonstrating Who / What Is Most Important, You Face Loss

Of Commission Or Loss Of Future Referrals

• Stop Juggling, Focus, Single-Task To Improve Results

PRIORITIZATION

• Plan Your Day Ahead Of Time (Night Before – Sleep Better)

• Clear Objectives Are Easier To Reach

• Eat Your Biggest Frog First

• Accept The Fact That All Your Work May Not Get Done Every

Day, But Celebrate When It Does – Try Flowers For Your Significant

Other

DISTRACTIONS

• 25 Minutes To Recover From Interruptions

• Defensive Scheduling – Schedule Deep Thinking Project Time

With Yourself

• Close Your Door If You Have To. No Door? Reserve A Conference

Room

• Find A Private Study Room At Your Local Library

DISTRACTIONS

While You Are Sequestered And Focused, Remember:

• Voice Mail Will Pick Up If You Don’t – It Is Okay

• Email Will Stay In Your Inbox Until You Get There – It Is Okay

• Text Messages Will Remain In Your Cell Phone – It Is Okay

• That Tweet From Justin Bieber Will Wait – It Is Okay

• The Latest Photo Upload To Facebook From Your 3rd Cousin Will

Still Be There Tonight – It Is Okay

TIME-BLOCKING – WHAT TOP COACHES SAY

• Brian Buffini Suggests That Everyone Have A Structured Schedule,

For Which You Plan The Month, Schedule The Week, And Prioritize

The Day

• Joe Stumpf Breaks Down Time Into 3 Categories: Results (Working

In Your Business), Remodel (Working On Your Business), And

Recovery (Being Outside Your Business)

MON TUE WED THU FRI SAT SUN6AM

7AM

E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL

8AM BREAKFASTBREAKFASTBREAKFASTBREAKFASTBREAKFASTBREAKFAST

9AM CLIENT LAUNCH SOCIAL SHOWING

FILE NETWORK NEW NETWRKG FEEDBACK CLIENTS

10AM REVIEW MEETING LISTINGS F/UP

LEAD LEAD SHOW SUNDAY

11AM WEBSITE GENER- GENER-

UPDATES OPEN ATION SPHERE ATION HOMES BRUNCH

NOON LUNCH HOUSES LUNCH LUNCH

HOUR EAT HOUR LUNCH HOUR

1PM PREVIEW OPEN

LEAD DIRECT PERSONAL REFILL HOUSE OPEN

2PM GENER- MKTG NOTES FLIER SHOWING

ATION ACTIVITIES BOXES FEEDBACK HOUSE

3PM PREP PREP POP-BYS F/UP

INDUSTRY FOR PM FOR PM

4PM NEWS TY NOTES TY NOTES

5PM CLIENTS CLIENTS

FAMILY NEW DATE SHOW FAMILY FAMILY FAMILY

6PM DINNER LISTINGS NIGHT HOMES DINNER DINNER DINNER

49.5 HOUR WORK WEEK THAT INCLUDES 8.5 HOURS OF LUNCH & TOUR

MON TUE WED THU FRI SAT SUN6AM SWIM

TAXI

7AM E-MAIL

E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL E-MAIL

8AM SCHOOL SCHOOL SCHOOL SCHOOL SCHOOL WAFFLES

LAUNCH LAUNCH LAUNCH LAUNCH LAUNCH SWIM WAFFLES

9AM COACH / NETWORK COACH / TOP LEFT TAXI WAFFLES

MENTOR MEETING MENTOR FILE DRWR WAFFLES

10AM NETWORK COACH / MTKA SALE

NETWORK MENTOR FILES

11AM COACH / EMPLOYEE EMPLOYEE CURRENT

MENTOR EVENTS EMPLOYEE EMPLOYEE

NOON LUNCH LUNCH LUNCH LUNCH LUNCH

LUNCH LUNCH LUNCH LUNCH LUNCH

1PM RECRUIT ACCT'G RECRUIT

RECRUIT ACCT'G TUES RECRUIT

2PM RECAP

REVIEW REVIEW REVIEW REVIEW REVIEW

3PM INBOX INBOX INBOX INBOX INBOX

TOP LEFT BROKER

4PM CHAN SALE FILE DRWR WEBSITE CHAN SALE

FILES FILES

5PM

SWIM SWIM COOK COOK COOK

6PM TAXI TAXI DINNER DINNER DINNER

= PEOPLE = ADMIN = PERSONAL

TIME-BLOCKING

Whatever Your Philosophy, There Is No Denying The Power Of

Scheduling Blocks Of Time On Your Calendar, During Which You

Have Specific Tasks To Complete In Support Of Your Business Plan

Goals

Manage Your Activities Through Time-Blocking

Have A Great 2015!

RESOURCES

• Eat That Frog, Brian Tracy

• Fast Company Videos On YouTube

• Gina Trapani Anywhere

• Your Old Buffini / Stumpf / Ferry Materials

• Any Stay-At-Home Parent

• Krista