Activist Banquet

Saturday September 29th, 2012

Please read the following carefully:

The Purchase Order number for flight travel is P-89687-22. Please advise the Area Office prior to making travel arrangements.

All authorized flight arrangements must be made through Linda Knox, our W.E. Travel agent at 604‑215‑5354 (direct), 604-253-5585 (office) or 1-800-663-4703; fax 604-253-5586; or via e-mail at Linda@wetravel.net

IT IS IMPORTANT YOU BOOK YOUR TRAVEL AT LEAST 14 DAYS IN ADVANCE TO RECEIVE THE CHEAPEST AIRFARE POSSIBLE.

W.E. Travel will require authorization from the Conferences and Conventions Department for any booking request, which is less than 14 days notice.

A member/representative will be reimbursed for the actual cost incurred for travel by public transportation.

Receipts must be attached to the expense claim form; and for travel by air, the electronic ticket and the boarding pass must be attached as proof of travel.

Important – The Union will only reimburse for the cheapest form of transportation. If you choose to drive and your mileage claim exceeds the cheapest airfare available to the Union, you will only be reimbursed the lesser amount. Any additional leave of absence or hotel accommodation required will also be at your own expense. To claim airfare equivalent, form FA-733 must be completed at least 14 days in advance of travel.

No reimbursement will be made for flights purchased from an airline directly or another travel agency.

No reimbursement will be made for any expenses incurred where the appropriate prior authorization has not been obtained.

Car Rental Insurance (when applicable) – Loss Damage Waiver Insurance coverage must be carried on a rental vehicle.

Please inform this office if you have any allergies (e.g. food, environmental) or special needs such as dietary requirements, interpretive, access/mobility requirements.

If you are unable to attend for any reason, please notify the Area Office as soon as possible.

Please note: Further to the 2000 BCGEU Policy Convention resolution passed by the delegates to “adopt a scent free policy for all union functions”, in consideration of those who have allergies or sensitivities to perfume and other fragrances, please refrain from wearing scented products and perfume.

In honour of all the hard work and dedication that our Activistsprovide to the Union, the Area 12 Activists Banquet will be held on

Saturday September 29th, 2012 at the Skeena Valley Golf and Country Club located at 4252 Golf Course Avenue. Cocktails at 6:00 pm, Dinner at 7:00 pm and Music/Dancing at

9:00 pm.

REGISTRATION

Name:______________________________________

Address:____________________________________

City:_________________ Postal Code:___________

Phone (H):_______________ (W):_______________

Local:_______ Email:________________________

Employer:__________________________________

Leave of Absence From Work Required? Y or NIf so specify the date(s) and the number of hours

__________________________________________

HOTEL ACCOMMODATION REQUIRED?

If so please specify the date(s) required. We have set aside a block of rooms at the

Best Western Terrace Inn. If you choose to bring a guest, the Union is not liable for any expenses

incurred other than those of the Activist. Reservations will be made for you by the

Terrace Area Office but all cancellations are the responsibility of the individual and any

costs will be billed accordingly.

Date(s) Required:________________________

DEADLINE FOR REGISTRATION IS MONDAY SEPTEMBER 17TH, 2012

Please fill out registration and hotel accommodation request and fax to:

(250) 635-3588 or 1-800-946-0259