activant prophet 21 - epicor · commissions in p21 commissions built by creating rules that apply...
TRANSCRIPT
Activant Prophet 21
Commissions: Setting up and Using
This class is designed for…
Sales managersIndividuals charged with establishing commissions
Objectives
Define uses for commissionsSet commission parametersEstablish commission rulesDefine commission schedulesAssociate salesreps with commissionsDefine Salesrep QuotasSet Commission Defaults Select commissions for paymentReview reporting related to commissions
This course will NOT cover…
Sales Order creationInvoice creationEstablishing Sales Pricing matrices
How do commissions work?
Create Salesreps
Assign reps to customers & ship to’s
Create invoices
Assign commission schedules and rules to reps
Generate commissions -based on invoice creation or cash receipt
Assign reps to orders
Where does the application find commissionable amounts?
System designationSetup/System Setup/System/System Settings/Order Processing/Cost Sources
Standard CostMoving Average CostOrder Cost
Customer levelEstablished in
Sales pricing pages in customer pricing matricesJob/Contract pricing
Commission cost indicated carries to invoicesUsed to calculate commission for salesreps based on commission rules and commission schedules
Commissions in P21
Commissions built by creating rules that apply to items or invoices and then grouping them into schedulesSetting Commission Rates using a specific subset of items or customer, sales location, and territory Split commissions between reps
At order levelAt order line level On commission schedule
Designate order takers for commissionsPay commissions by the type of saleOption to post commissions to the general ledger
System Settings
Setup/System Setup/System/System Settings/Order Processing/Cost Sources
System Settings
Setup/System Setup/System/System Settings/Order Processing/General
Company Maintenance
Setup/System Setup/System/Company Maintenance
Post Commission AccrualsCommission Expense AccountCommission Accrual Account
If not posting commissions, can still generate and print, but will not post to GL
Company Maintenance
Setup/System Setup/System/Company Maintenance
Limit Total Commission PercentagesBy default, system places no limit on the total commission percentages paid to salesrepsThis feature allows you to cap total commissions paid to 100%
Example: Order with 2 Salesreps
Primary salesrepCommission rule pays 10% of all profit dollars65% commission split on this order as per the rule assigned
Second salesrep50% commission split on the order as per the rule assigned
The order generates a profit of $250The system uses the rule for the primary salesrep to generate the commission, and arrives at $25.00 (250 X .10)The system then applies the commission split for the primary salesrep to the commission amount to generate the commission payment, which is $16.25 (25 X .65)It then repeats this process for the second salesrep using thoserules, generating a commission payment of $12.50 (25 X .50)Notice that the total commission paid on the order is $28.75 (16.25 + 12.50), which is greater than the total commission payment generated initially using the primary salesreps rule
Commission Splits
Circumventing Commission Total LimitsTool to credit salesreps with higher commission payments should the situation warrant it
User Maintenance
Setup/System Setup/System/User Maintenance
User Maintenance
Setup/System Setup/System/User Maintenance
Default Salesrep on OrderThis rep ID will automatically be placed on a sales order if this user is an Order Taker on the order
Default Salesrep in Commission ReportWhen enabled, this salesrep ID will appear as the default on the Commission Report and cannot be changed in the criteria options
Salesrep Commission HierarchySalesrep
Created in Orders/Order Processing/System/Salesrep MaintenanceAssigned to customers/ship toAssigned to orders and eventually invoices
Defaults from customer/ship to
Invoice reviewed for commissions to be paidSalesreps are assigned commission schedulesCommission schedules contain commission rulesCommission rules determine commission amounts
Salesrep Commission HierarchySalesrep
Salesrep Commission Maintenance
Commission Schedule Maintenance
Commission Rule MaintenanceDetermines:
How to calculate commissions based on gross sales, profit dollars or profit percentWhich parameters must be met to calculate a commissionWhich types of items are included in calculations – stock, nonstock or other charge
Salesrep Commission HierarchySalesrep
Salesrep Commission Maintenance
Commission Schedule Maintenance
Assigns commission rules to commission schedulesDetermines:
How many commission rules apply to the scheduleHow to search commission rulesIf you apply commissions by line or by invoice
Salesrep Commission HierarchySalesrep
Salesrep Commission Maintenance
Associates a specific commission schedule to repDetermines:
If you pay on invoice creation or cash receiptIf partial payments are eligible for commissionsIf you track quotas or meet a profit threshold for commissions to generateIf you split commissions with the House
Commission Strategy
Determine the methods you use to pay commissions
Outline the general offeringsStructure commission grouping Determine if commissions are splitIdentify individual rep payment structures
Create Salesreps
Orders/Order Processing/System/Salesrep Maintenance
Customer Level Salesrep
Not required Commission split defined Defaults to each Ship To record created for this customer
Ship To Level Salesrep
Primary salesrep requiredDefaults from Customer Ship To Level SplitsDefaults to ordersMay be overridden by customer maintenance
Order Level Salesrep
Defaults from Ship ToApplies to entire transaction May be overridden
By orderBy line item
Order Line Level Salesrep
Must be enabled at system levelSalesrep tab at order line levelMust activate before rows appearApplies only to this line item
Establish Commission Rules
Accounting/Commissions/Maintenance/Commission Rule Maintenance
Entire Invoice
Line Item
Commission Rule Maintenance
Entire Invoice Both Line Item
Limit by: Customer IDSales LocationTerritory ID
Effective DatesApply to Manufacturer Rep OrdersApply to Service OrderInclude Manual InvoicesNew CustomerNew Item for CustomerCompute Negative Commissions for Credit Invoices
Group By – numerous rulesOrder Disposition Line Thresholds
Breaks Tab
Breaks Tab indicates commission calculations
Break Value
Break Value: Threshold to determine if a commission is calculatedInclusive – calculate up to an including the amount listed before you move to another break
Breaks Type
Break Type: Compute – calculate commission amountExact – determine exact commission earned
Value
Value: Variable for calculation, if set to ComputeAmount of commission, if set to Exact
Factor and Source
Factor and Source:When you compute amounts -
Factor – determines if you calculate a percentage of the source amount or multiply the value by the source amountSource – options of Sales dollars or Profit dollars
Rules – Line Item
All ItemsProduct Group IDSales Discount Group IDSupplier IDItem Commission ClassCustomer IDPrimary Supplier/Mfg ClassCustomer ID/Product GroupCustomer ID/Sales Discount GroupCustomer ID/Primary SupplierCustomer ID/Primary Supplier/Mfg ClassCustomer ID/Item Commission ClassCustomer ID/Item IDCustomer ID/Customer Part NumberFreight CodeSales Location IDTerritory IDItem IDNew CustomerNew Customer/Product GroupNew Customer/Item Commission ClassNew Customer/Item IDNew Customer/Primary Supplier IDNew Item For Customer
.
Assign Rules to Schedules
Accounting/Commissions/Maintenance/Commission Schedule Maintenance
Commission Schedule Maintenance
Step 1: Enter a schedule ID and description
Commission Schedule Maintenance
Step 2: Select a schedule type
Commission Schedule Maintenance
First Of The system finds the first rule that pays commission depending on how the rule is defined
Highest Of The system finds the rule that pays the highest commission
Lowest Of The system finds the rule that pays the lowest commission
Sum Of The system totals all the rules that are eligible to pay commission.
Commission Schedule Maintenance
NOTE: Schedule option must match the rule type
Commission Schedule Maintenance
NOTE: Schedule option must match the rule type
Commission Schedule Maintenance
Inactive v. Delete
Establish Salesrep Commission Maintenance
Accounting/Commissions/Maintenance/Salesrep Commission Maintenance
Salesrep Commission Maintenance
Salesrep Commission Maintenance
Salesrep Commission Maintenance
Defined by Commission Defaults Maintenance
Salesrep Commission Maintenance
Salesrep Commission Maintenance
Salesrep Commission Maintenance
Salesrep Commission Maintenance
Salesrep Commission Maintenance
Salesrep Quota Maintenance
Accounting/Commissions/Maintenance/Salesrep Quota Maintenance
Salesrep Quota Maintenance
Step 1: Enter Salesrep ID
Step 2: Enter the fiscal year
Salesrep Quota Maintenance
Choose Annual, enter the annual quota amount
Salesrep Quota Maintenance
Select the quota type of PeriodClick on the Period Quotas tab
Salesrep Quota Maintenance
Enter quota per period
Salesrep Quota Maintenance
Select quarter and access the Quarter Quotas tab
Salesrep Quota Maintenance
Enter quota amounts for each quarter
Salesrep Quota Maintenance
Accounting/General Ledger/Maintenance/Fiscal Year Maintenance
Salesrep Quota Maintenance
Assign different schedules based on quota achieved
Copy Salesrep Quotas
Accounting/Commissions/Maintenance/Copy Salesrep Quotas
Copy Salesrep Quotas
Step 1: Retrieve the rep you will use for the copy process
Step 2: Enter the Fiscal Year you will use as the source
Copy Salesrep Quotas
Multiplier – applies a factor to the quotas
Increase by 5% - multiplier = 1.05Decrease by 5% - multiplier = .95
Copy Salesrep Quotas
Copy To: Another Salesrep or Another Year
Parameters Governing Commission Calculations
Commission Defaults Maintenance
Salesrep Commission Maintenance
Commission Rule Maintenance
Default values for commission schedules and commission rules – some are editable, others are not
How to include invoices for commission calculations, thresholds, and if the rep splits commissions
Specific calculations for commissions
Commission Defaults Maintenance
Accounting/Commissions/System Menu/Commissions Default Maintenance
Commission Defaults Maintenance
Accounting/Commissions/System Menu/Commissions Default Maintenance
Commission Defaults Maintenance
Limitations on calculations – for Salesrep Commission Maintenance
Total Profit ThresholdDays Overdue Calculated FromDays Overdue/Percent Forfeiture
Commission Defaults Maintenance
Impact on Commission Rule Maintenance
Commission Defaults Maintenance
Accounting/Commissions/System Menu/Commissions Default Maintenance
Calculate Commissions
Accounting/Commissions/Transaction/Calculate Commissions
Calculate Commissions
Two step processGenerate/review commissions – Calculate Commissions
Accounting Band/Commission Module / Transaction / Calculate CommissionsUse to edit/approve commissionsGL postings occur if flagged in your system when commissions are saved
Indicated commissions are viewable via Commission Report
Accounting Band/Commission Module / Reports / Salesrep Commission ReportCommission must be saved before they can be printed
Calculate Commissions
Step 1: Enter ranges of salesreps and branches if necessary
Calculate Commissions
Step 2: Select your time frame for generation
Calculate Commissions
Step 3: Determine if you will base your commission calculations on Invoices or
Cash Receipts
Calculate Commissions
Step 4: Select to include or exclude Manufacturer Rep Orders
Click File/Retrieve or the Retrieve icon to view eligible commissions
Calculate Commissions
Step 5: Determine if you will include new items
Calculate Commissions
Calculate Commissions
RMB to modify the Save Commission checkbox
Calculate Commissions
Displays rules that apply to the “Entire Invoice”
Calculate Commissions
Calculate Commissions
Calculate Commissions
To save commissions, select File/Save or click on the save icon.Post to General Ledger?
Based on your company settings – Post Commission Accruals = Y, then posting will occur when calculations are Saved
Calculate Commissions
To include edited commission amounts in your retrieval, select the checkbox labeled ‘Include Edited Commissions
Salesrep Commission Report
Accounting/Commissions/Report/Salesrep Commission Report
Salesrep Commission Report
Branch IDSelect By
Year/PeriodDate
Based OnCash ReceiptsInvoice Generation
Include Manufacturer Rep OrdersShow
DetailShow Line/Rule InfoShow Forfeiture / Percentage Info
Summary
Commission Saved As Of
Salesrep Commission Report
Summary mode
Salesrep Commission Report
Detail mode
Summary
Define uses for commissionsSet commission parametersEstablish commission rulesDefine commission schedulesAssociate salesreps with commissionsSalesrep QuotasCommission Defaults Maintenance Select commissions for paymentReview reporting related to commissions
For More Information…
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