To participate in this meeting via conference

call, dial-in number is

(888) 670-3525 & conference

code is 7148104574 #

2300 SW 17th Road, Ocala, FL 34471 352-369-2315 FAX 352-369-2475 www.elc-marion.org

Our Vision Statement

Children and Families in our community will have access to quality early learning programs that nurture their learning potential and prepare them for their educational success.

AMENDED EXECUTIVE COMMITTEE MEETING AGENDA

April 13, 2017 - 8:30 a.m.

8:30 a.m. Call to Order R. Colen 8:31 a.m. Roll Call B. Montalvo

8:33 a.m. Chair Report – SB6 Appointments 8:36 a.m. Consent Agenda Section 1

ACTION ITEMS Administration 8:40 a.m. Board Members Appointment Section 2 – R. Fricks 8:44 a.m. SB6 Agreement between ELCMC & UWMC Section 3 – R. Fricks 8:48 a.m. Org Chart Section 4 – R. Fricks 2016 – 2017 Budget Amendment 3E Handout – R. Fricks/D. Johnson DISCUSSION ITEMS 9:00 a.m. ELCMC Committee Updates R. Fricks 9:03 a.m. Compliance Report L. Sims 9:06 a.m. DOE Letter E. Deola INFORMATION ITEMS

Parent Comments for March 2017

Children’s Week 2017 Tallahassee

Community Events

Diaper Drive Article

CHIEF EXECUTIVE OFFICER’S REPORT

Public Comment

Adjournment

MEETING SCHEDULE for FY 2016 – 2017

Program/VPK Committee 8:30 a.m., Thursday

Success By 6 (SB6) Leadership Council

9:00 a.m., Friday

Executive Committee 8:30 a.m., Tuesday

Board 8:30 a.m., Thursday

4-13-17 4-27-16

5-25-17 5-19-16 5-11-17

6-21-17 6-8-16 6-22-17

ALL meetings will be held at Early Learning Coalition of Marion County, 2300 SW 17th Road, Ocala, FL 34471

In partnership with

Section

1

Consent Agenda

March 9, 2017 Executive Committee Meeting Minutes

February 2017 Financials

Current Events through March 2017

Early Learning Coalition of Marion County: Executive Committee

Meeting Minutes

Date: March 9, 2017

Location: Early Learning Coalition of Marion County

Members Present: Robert Colen; Lisa Seiffer; Paola Lopez; Kathleen Woodring; Lola Gonzalez

Members Absent: Melissa Hancock

Staff Present: Roseann Fricks, Chief Executive Officer; DeAnna Johnson, Chief Finance Officer; Beatriz Montalvo, Administrative Services / HR Director; LaTrisha Sims, Compliance Director; Elizabeth Deola, Chief Programs Officer

Agenda Item Summary/Discussion Action

Call to Order Executive Committee meeting was called to order. Beatriz Montalvo called roll and a quorum was present.

Robert Colen called the meeting to order at 8:53 AM

Chair Report None at this time.

Consideration of the Consent Agenda

The minutes from February 14, 2017 were included in the packet with the consent agenda.

ACTION ITEM: Lisa Seiffer moved and Kathleen Woodring seconded the motion. The motion carried unanimously.

By-Laws Roseann asked to approve the modifications to the By-Laws pursuant to direction of the Office of Early Learning, as detailed on the Action Sheet.

ACTION ITEM: Kathleen Woodring moved and Lisa Seiffer seconded the motion. The motion carried unanimously.

Board Member Appointment Roseann asked to approve the Board member appointment of Beth Abel as Designee of District Superintendent of Schools for the Marion County Public Schools effective March 15, 2017. This position is a mandated position on the Board of Directors, as detailed on the Action Sheet.

ACTION ITEM: Lola Gonzalez moved and Lisa Seiffer seconded the motion. The motion carried unanimously.

ELCMC Committee Updates None at this time. DISCUSSION

Marion County Board of Commissioners Match Grant

The 2017 – 2018 budget proposal will be submitted to the Board of County Commissioners no later than Monday, May 1, 2017 for $125,000 Grant Budget request.

DISCUSSION

DRAFT Financial Forms Financial forms are being revised for easier understanding. DISCUSSION

Compliance Report Highlights were discussed with Committee members. DISCUSSION

Parent Comments for February 2017

In February 2017, there were 85 surveys completed. INFORMATION

Family Fun at Sholom Park - Article

The Ocala Star Banner article “Family Fun” was included in the packet for informational purposes.

INFORMATION

Chief Executive Officer’s Report

Roseann shared the following highlights:

Most of the findings from the Accountability Monitoring have been removed.

o The Fraud Letter was the only outstanding finding – the Corrective Action Plan is due to OEL by April 7, 2017.

o The Ryla Wilson Requirement Form was revised and resubmitted to OEL, to avoid future findings.

Adjournment Robert Colen adjourned the meeting. The meeting adjourned at 9:48 a.m.

Reported by: Beatriz Montalvo, Administrative Services / HR Director Approved by: ___________________________________ __________________ Signature Date

NOTE – For additional information on any of the above items, please contact C.E.O., Roseann Fricks at rfricks@elc-marion.org.

Financials for April 2017 Budget vs Actual – February 2017 Monthly OCA Analysis School Readiness Direct Services Analysis

Early Learning Coalition of Marion County, Inc.

Budget vs. Actual

As of February 28, 2017

\\ELC-NAS\company\djohnson\Financial Reports\2016 - 2017\08 - February 2017\FY17 - 08 - Feb 2017Budget to Actual 4/4/2017

Approved Balance

% of Monthly % of Annual Monthly % of Budget (2B) of

Feb-17 budget Budget (1/12) Actual budget Budget Actual budget Budget

GL Acct. Revenues

Contracts, Grants, and Other Financial Assistance 1,253,887$ 1,299,790$ 9,468,914$ 60.71% 15,597,477$ 1,253,887$ 8.04% 15,597,476.69$ 6,128,562.79$

4001 FOEL: School Readiness 691,534$ 86.40% 800,392$ 5,333,384$ 55.53% 9,604,707$ 691,534$ 7.20% 9,604,707.00$ 4,271,322.73$

4001 FOEL: Voluntary Pre-kindergarten 543,633$ 122.28% 444,579$ 3,838,067$ 71.94% 5,334,948$ 543,633$ 10.19% 5,334,948.00$ 1,496,881.25$

4001 FOEL: Outreach & Awareness -$ 0.00% 1,285$ 10,469$ 67.91% 15,415$ -$ 0.00% 15,415.00$ 4,946.26$

4001 FOEL: Performance Funding Project -$ 0.00% 20,167$ 59,975$ 24.78% 242,000$ -$ 0.00% 242,000.00$ 182,024.84$

4010 Match: Marion County 8,333$ 80.00% 10,417$ 91,667$ 73.33% 125,000$ 8,333$ 6.67% 125,000.00$ 33,333.34$

4020 Match: Kids Central -$ #DIV/0! -$ -$ #DIV/0! -$ -$ #DIV/0! -$ -$

4020 Match: United Way 8,333$ 100.00% 8,333$ 66,667$ 66.67% 100,000$ 8,333$ 8.33% 100,000.00$ 33,333.36$

4020 Match: Uncommitted 501$ 8.01% 6,250$ 2,747$ 3.66% 75,000$ 501$ 0.67% 75,000.00$ 72,253.47$

4020 Grants: Marion County Parent Fee -$ 0.00% 1,109$ 13,306.69 100.00% 13,307$ -$ 0.00% 13,306.69$ -$

4020 Grants: United Way Success by 6 (Cash In-Kind Match) -$ 0.00% 3,233$ 29,100$ 75.00% 38,800$ -$ 0.00% 38,800.00$ 9,700.00$

4020 Grants: Kiwanis (SB6) (Cash In-Kind Match) -$ 0.00% 692$ 8,300$ 100.00% 8,300$ -$ 0.00% 8,300.00$ -$

4020 Grants: School Board of Marion County (YPP) 1,152$ 276.40% 417$ 5,207$ 104.15% 5,000$ 1,152$ 23.03% 5,000.00$ (207.46)$

4020 Grants: Early Learning Florida Lastinger Center -$ 0.00% 2,750$ 9,625$ 29.17% 33,000$ -$ 0.00% 33,000.00$ 23,375.00$

4050 Gifts, Donations, and Pledges 400$ 240.00% 167$ 400$ 20.00% 2,000$ 400$ 20.00% 2,000.00$ 1,600.00$

Investment Earnings -$ -$ -$ -$ -$ #DIV/0! -$ -$

Other Miscellaneous Revenue 100$ 5.91% 1,693$ 10,783$ 53.08% 20,314$ 100$ 0.49% 20,314.16$ 9,531.51$

Total Revenues 1,253,987$ 96.35% 1,301,483$ 9,479,697$ 60.70% 15,617,791$ 1,253,987$ 8.03% 15,617,790.85$ 6,138,094.30$

Expenditures

Employer Provided Salaries and Benefits 105,014$ 94.94% 110,606$ 817,780$ 61.61% 1,327,276$ 105,014$ 7.91% 1,327,276.28$ 509,495.89$

Staff Development -$ 0.00% 958$ 6,406$ 55.70% 11,500$ -$ 0.00% 11,500.00$ 5,094.00$

Professional Services 13,542$ 150.50% 8,998$ 75,449$ 69.87% 107,981$ 13,542$ 12.54% 107,981.00$ 32,532.14$

Direct Services - Child Care 1,117,235$ 100.29% 1,113,981$ 8,265,407$ 61.83% 13,367,772$ 1,117,235$ 8.36% 13,367,771.74$ 5,102,365.06$

Occupancy 3,167$ 85.82% 3,691$ 28,444$ 64.22% 44,289$ 3,167$ 7.15% 44,289.00$ 15,845.10$

Postage, Freight, and Delivery 467$ 139.30% 335$ 1,662$ 41.29% 4,025$ 467$ 11.61% 4,025.00$ 2,363.19$

Equipment Leases 484$ 81.41% 595$ 4,529$ 63.48% 7,134$ 484$ 6.78% 7,134.00$ 2,605.00$

Supplies 1,468$ 83.10% 1,767$ 12,452$ 58.73% 21,200$ 1,468$ 6.92% 21,200.00$ 8,748.19$

Communications 1,170$ 138.21% 847$ 6,758$ 66.50% 10,162$ 1,170$ 11.52% 10,162.00$ 3,403.87$

Insurance 286$ 14.44% 1,981$ 21,726$ 91.39% 23,774$ 286$ 1.20% 23,773.50$ 2,047.06$

Tangible Personal Property 1,979$ 52.16% 3,795$ 21,088$ 46.31% 45,536$ 1,979$ 4.35% 45,536.00$ 24,448.46$

Quality Initiatives 7,681$ 39,513$ 151,179$ 31.88% 474,153$ 7,681$ 1.62% 474,152.70$ 322,973.98$

7401 Quality and Classroom Material 4,427$ 42.51% 10,414$ 23,429$ 18.75% 124,970$ 4,427$ 3.54% 124,970.00$ 101,541.02$

7405 Training Material 3,255$ 105.84% 3,075$ 27,525$ 74.59% 36,900$ 3,255$ 8.82% 36,900.00$ 9,375.29$

7410 Consumer Education & Outreach Material -$ 0.00% 2,101$ 37,413$ 148.39% 25,213$ -$ 0.00% 25,212.70$ (12,200.51)$

7415 Grants to Providers -$ #DIV/0! -$ -$ #DIV/0! -$ -$ #DIV/0! -$ -$

7420 Scholarship & Other Education Opportunities -$ 0.00% 964$ 5,565$ 48.12% 11,565$ -$ 0.00% 11,565.00$ 6,000.00$

7425 Wage Incentives -$ 0.00% 42$ -$ 0.00% 500$ -$ 0.00% 500.00$ 500.00$

7435 PFP Project -$ 0.00% 20,167$ 53,372$ 22.05% 242,005$ -$ 0.00% 242,005.00$ 188,633.18$

7436 ELF Project -$ 0.00% 2,750$ 3,875$ 11.74% 33,000$ -$ 0.00% 33,000.00$ 29,125.00$

Travel 2,426$ 157.60% 1,540$ 10,261$ 55.54% 18,474$ 2,426$ 13.13% 18,474.00$ 8,212.95$

Other Expenses 2,713$ 8,336$ 36,638$ 36.63% 100,028$ 2,713$ 2.71% 100,028.00$ 63,389.93$

7601 Bank fees 5$ #DIV/0! -$ 5$ #DIV/0! -$ 5$ #DIV/0! -$ (5.20)$

7602 Merchant Service Fees (Includes PayPal) -$ 0.00% 8$ 70$ 77.89% 90$ -$ 0.00% 90.00$ 19.90$

7603 Interest expense -$ #DIV/0! -$ -$ #DIV/0! -$ -$ #DIV/0! -$ -$

7605 Software-Licenses-Support 2,807$ 52.84% 5,312$ 24,353$ 38.20% 63,747$ 2,807$ 4.40% 63,747.00$ 39,393.95$

7610 Web services -$ 0.00% 1,022$ 269$ 2.20% 12,260$ -$ 0.00% 12,260.00$ 11,990.54$

7615 Other employee related expense (251)$ -4776.76% 5$ 3,868$ 6140.08% 63$ (251)$ -398.06% 63.00$ (3,805.25)$

7616 Background Screening 70$ 150.00% 47$ 350$ 62.50% 560$ 70$ 12.50% 560.00$ 210.00$

7617 Drug Screening -$ 0.00% 83$ 202$ 20.40% 990$ -$ 0.00% 990.00$ 788.00$

7620 Membership Dues -$ 0.00% 656$ 7,060$ 89.74% 7,867$ -$ 0.00% 7,867.00$ 807.50$

7621 Subscriptions and Publications 12$ 2.77% 430$ 51$ 0.99% 5,156$ 12$ 0.23% 5,156.00$ 5,105.21$

7625 Taxes, licenses and fees 70$ 284.75% 25$ 220$ 74.58% 295$ 70$ 23.73% 295.00$ 75.00$

9999 In-Kind expenditure -$ 0.00% 750$ 190$ 2.11% 9,000$ -$ 0.00% 9,000.00$ 8,810.28$

Other Program Expenses (Success by 6) 4,911.60 2,775.09 24,502.21 73.58% 33,301.11 4,911.60 14.75% 33,301.11$ 8,798.90

8500 Childcare (Circle of Parent/Parents as Teachers) 645$ 220.51% 293$ 3,495$ 99.57% 3,510$ 645$ 18.38% 3,510.00$ 15.00$

8510 Infant Safe Sleep -$ 0.00% 400$ 2,513$ 52.35% 4,800$ -$ 0.00% 4,800.00$ 2,287.28$

8520 Car Seats -$ 0.00% 293$ 2,517$ 71.56% 3,517$ -$ 0.00% 3,516.55$ 1,000.00$

8530 Special Projects 2,397$ 295.16% 812$ 5,062$ 51.94% 9,745$ 2,397$ 24.60% 9,744.56$ 4,683.05$

8540 Parent Education Training Material -$ 0.00% 303$ 1,881$ 51.67% 3,640$ -$ 0.00% 3,640.00$ 1,759.35$

8550 Food Services (Unallowable) 350$ 68.91% 508$ 5,767$ 94.70% 6,090$ 350$ 5.74% 6,090.00$ 322.69$

8551 Parent Incentive (Unallowable) 1,520$ 912.00% 167$ 3,268$ 163.42% 2,000$ 1,520$ 76.00% 2,000.00$ (1,268.47)$

Depreciation 1,504$ 85.17% 1,766$ 10,526$ 49.68% 21,187$ 1,504$ 7.10% 21,186.52$ 10,660.34$

Total Expenditures 1,264,050$ 97.12% 1,301,483$ 9,494,807$ 60.79% 15,617,791$ 1,262,530$ 8.08% 15,617,790.85$ 6,122,984.06$

Net Income (10,064)$ -$ (15,110)$ -$ (8,544)$ -$ 15,110.24$

Year to Date Month to Annual BudgetCurrent Month to Date

Early Learning Coalition of Marion County, Inc.

Monthly OCA Analysis

\\ELC-NAS\company\djohnson\Financial Reports\2016 - 2017\08 - February 2017\FY17 - 08 - Feb 2017OCA Analysis 4/4/2017

2016 - 2017 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 83.33% 91.67% 100.00% Total %

Grant Annual Billed Billed Billed Billed Billed Billed Billed Billed Billed Billed Billed Billed Billed Billed Balance Grant

OCA Description OCA Requirement Budget Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 YTD YTD Requirement

(Balance Remaining)

School Readiness (Minimum Spending) (per OEL workbook)

Administrative expenses 97BBA * 379,217$ 40,747$ 18,059$ 19,378$ 25,801 26,814$ 42,056$ 33,090$ 31,529$ 237,474$ 62.62% 141,743$

Fraud prevention 97FIR * 12,196$ 430$ 277$ 326$ 1,408 807$ 1,017$ 714$ 1,979$ 6,957$ 57.04% 5,239$

Non-direct program costs 97BBD * 205,366$ 11,769$ 12,001$ 10,410$ 6,023 10,618$ 15,180$ 17,386$ 14,678$ 98,064$ 47.75% 107,302$

Eligibility determination program costs 97BDE * 330,497$ 25,048$ 22,984$ 24,000$ 19,274 19,870$ 27,410$ 24,842$ 24,795$ 188,223$ 56.95% 142,274$

Statewide Information System/EFS 97SYS * 5,006$ 187$ 521$ 601$ 150 122$ 347$ 325$ 789$ 3,042$ 60.77% 1,964$

Quality activities 97Q00 137,279$ 11,640$ 4,112$ 5,899$ 5,931 5,732$ 7,908$ 13,041$ 13,450$ 67,712$ 49.32% 69,567$

health & safety 97QHS 4,656$ -$ -$ -$ 299 258$ 87$ 396$ 733$ 1,773$ 38.07% 2,884$

screening 97QCS 2,799$ 203$ 192$ 221$ 218 349$ 82$ 301$ 262$ 1,828$ 65.30% 971$

early learning standards 97QST -$ -$ -$ -$ - -$ -$ -$ -$ -$ #DIV/0! -$

curriculum 97QCR 13,333$ 376$ 438$ 2,498$ 2,250 77$ -$ -$ -$ 5,638$ 42.29% 7,695$

assessment 97QAS 26,867$ 110$ 42$ -$ 3,334 -$ 60$ 63$ 79$ 3,688$ 13.73% 23,179$

provider technical assistance 97QTA 32,894$ 3,823$ 3,097$ 1,261$ 434 569$ 3,276$ 1,431$ 1,440$ 15,330$ 46.60% 17,564$

provider professional development 97QPD 93,741$ 20,521$ 3,677$ 2,589$ 4,164 4,953$ 5,442$ 9,745$ 4,695$ 55,786$ 59.51% 37,955$

parental training & involvement 97QPT 38,771$ 2,737$ 3,460$ 3,222$ 5,672 3,019$ 2,750$ 1,844$ 1,594$ 24,299$ 62.67% 14,472$

VPK Quality 97QVP 30,218$ 798$ 1,638$ 1,842$ 704 881$ 404$ 1,272$ 2,073$ 9,612$ 31.81% 20,606$

Resource & referral 97QI4 247,183$ 13,327$ 9,856$ 13,402$ 14,617 25,502$ 15,547$ 35,733$ 22,347$ 150,333$ 60.82% 96,850$

Inclusion for special needs children 97QIN 49,891$ 9,977$ 1,297$ 3,427$ 1,056 1,536$ 2,732$ 2,844$ 2,595$ 25,463$ 51.04% 24,428$

Infant & toddler care 97INT 76,190$ 4,326$ 2,021$ 1,835$ 1,126 2,902$ 3,861$ 2,221$ 3,305$ 21,596$ 28.35% 54,593$

INT screening 97ICS 7,913$ 203$ 192$ 236$ 128 694$ 730$ 602$ 855$ 3,640$ 46.00% 4,273$

INT curriculum 97ICR 10,549$ -$ -$ 2,498$ - 161$ 377$ -$ 53$ 3,089$ 29.28% 7,460$

INT assessment 97IAS 29,252$ 421$ 240$ 53$ 3,541 16$ 38$ 114$ 27$ 4,450$ 15.21% 24,803$

CCEP Administration 97PPA 257$ 4$ 4$ -$ 64 -$ 68$ 89$ -$ 229$ 88.98% 28$

CCEP Purchasing pool 97PP0 6,972$ 351$ 837$ 540$ 406 801$ 842$ 862$ 800$ 5,439$ 78.01% 1,533$ 1,790$

At risk of abuse & neglect 97R00 1,774,040$ 149,355$ 146,702$ 125,935$ 130,396 126,914$ 132,268$ 132,720$ 127,535$ 1,071,824$ 60.42% 702,216$

Cash assistance - working 97G00 421,200$ 34,432$ 33,630$ 32,401$ 31,127 30,530$ 28,154$ 31,211$ 29,148$ 250,632$ 59.50% 170,568$

Temporary child care (TANF) 97GTA 3,504$ -$ -$ -$ - -$ -$ -$ -$ -$ 0.00% 3,504$

Gold seal payment (Preschool) 97GSD 428,796$ 34,325$ 36,610$ 33,839$ 32,673 33,868$ 37,425$ 35,791$ 33,477$ 278,008$ 64.83% 150,788$

Gold seal payment (INT) 97IGS -$ -$ -$ -$ - -$ -$ -$ -$ -$ #DIV/0! -$

Working poor 97P00 4,270,586$ 246,345$ 265,256$ 270,087$ 263,471 290,253$ 318,447$ 332,982$ 314,783$ 2,301,623$ 53.89% 1,968,963$

Cash assistance - not working 97GNW 801,840$ 56,536$ 60,099$ 50,934$ 50,564 55,058$ 54,551$ 54,938$ 46,310$ 428,989$ 53.50% 372,851$

Contracted Slots 97CSD 114,989$ -$ -$ -$ 9,174 9,019$ 8,077$ 8,910$ 7,848$ 43,028$ 37.42% 71,961$

Quality - Infant Toddler 97CSI 30,183$ -$ -$ -$ 3,050 2,059$ 3,126$ 3,443$ 2,914$ 14,592$ 48.35% 15,591$

Quality - Preschool 97CSQ 18,522$ -$ -$ -$ 1,966 3,476$ 2,168$ 1,973$ 1,440$ 11,023$ 59.51% 7,499$

Total 9,514,936$ 9,604,707$ 667,990$ 627,239$ 607,432$ 619,019 656,859$ 714,429$ 748,882 691,534$ -$ -$ -$ -$ 5,333,384$ 55.53% 4,271,323$ 4,181,781$

Voluntary Pre-Kindergarten

VPK Administrative expenses VPADM 114,392$ 11,406$ 8,530$ 10,697$ 10,950$ 13,562$ 16,232$ 6,756$ 5,928$ 84,061$ 73.48% 30,332$

VPK Enrollment VPENR 63,227$ 7,915$ 10,634$ 9,536$ 5,058$ 5,633$ 4,498$ 4,239$ 2,737$ 50,251$ 79.48% 12,976$

VPK Monitoring VPMON 27,166$ 1,095$ 2,597$ 5,582$ 2,585$ 3,768$ 3,294$ 2,424$ 168$ 21,514$ 79.20% 5,651$

Statewide Information System/EFS VPSYS 385$ -$ 240$ -$ -$ 11$ 33$ 37$ 16$ 337$ 87.64% 48$

VPK School District Minimum Funding VPKSD -$ -$ -$ 11,212$ -$ -$ -$ -$ -$ 11,212$ #DIV/0!

VPK Provider Advance Payment VPPRP -$ 89,361$ 44,794$ 2,004$ (25,511)$ 896$ 21,616$ (4,051)$ 1,583$ 130,693$ n/a (130,693)$

VPK Slots VPPRS 5,129,758$ 123,860$ 343,937$ 592,234$ 534,422$ 521,437$ 354,544$ 536,364$ 533,202$ 3,539,999$ 69.01% 1,578,547$

Total 5,334,928$ 233,637$ 410,732$ 631,265$ 527,505$ 545,308$ 400,217$ 545,770$ 543,633$ -$ -$ -$ -$ 3,838,067$ 71.94% 1,496,861$

Outreach & Awareness

VPK Outreach & Awareness VPLPI 3,033$ 3,033$ -$ 3,033$ 100.00% -$

VPK Monitoring * VPMNI 12,407$ -$ 7,436$ 7,436$ 59.93% 4,971$

Total 15,440$ -$ -$ 3,033$ -$ -$ 7,436$ -$ -$ -$ -$ -$ -$ 10,469$ 67.80% 4,971$

Performance Funding Project

PFP - Administration 97PFA 7,800$ 2,200$ 923$ 3,123$ 40.03% 4,677$

PFP - Technical Assistance 97PFT 16,600$ 495$ 1,578$ 2,073$ 12.49% 14,527$

PFP - Providers in High Needs Tracts PFPHN 114,002$ 21,398$ 1,408$ 22,806$ 20.00% 91,196$

PFP - Providers Not in High Needs Tracts PFPPR 10,250$ 2,132$ 2,904$ 5,036$ 49.13% 5,214$

PFP - Providers Bonus PFPCL 56,650$ 26,738$

Total 205,302$ -$ -$ -$ 26,225$ -$ -$ 33,550$ -$ -$ -$ -$ -$ 33,037$ 16.09% 115,615$

NOTES:

This contract is invoices upon completion of each benchmark.

Performance Funding Project

467,201$

121,583$

1,093,138$

16-09-30 - New NOA - increase of $253,464 and reallocation for actual spending for the 1st quarter.

* These OCA's, administration and non-direct services, have a maximum level of spending whereas Quality, Infant-Toddler, CCEP, and Direct Service OCA's have a minimum requirement under the Notice of Award.

373,761$

7,229$

12,298$

17-02-28 - Realignment

163,693$

222,770$

803,809$

88,808$

2,957,255$ 7,288,331$

95,050$

Not to exceed

4% of actual

Direct Services.

0$

There are no minimum or maximum requirements by OCA. Effective with 2016-17 fiscal year this is to invoiced on a quarterly basis.

Voluntary Pre-Kindergarten

School Readiness

Outreach & Awareness

16-12-31 - Realignment with admin services

17-01-31 - Realignment with admin services

Administration expenditure may not exced 4% of actual direct services (VPPRS) expenditures. During the 1st quarter the percentage is higher due to the summer enrollments and the amount of administrative time used to prepare for the fall programs.

Based upon the current months activity Based upon waitlist activity Mar-17 Apr-17

Average cost per child 219.14$ YTD Average cost per child 237.71$ 237.71$

Unduplicated number of children served (paid for) 2,555 70 70

Actual cost for direct services 559,900.85$ Estimated cost for services/month 16,639.82$ 16,639.82$

Number of months remaining in fiscal year 4 # of months remaining in FY 4 3

Total amount needed for remaining fiscal year 2,239,603.40$ Total needed for add'l children 66,559.30$ 49,919.47$

# of children per month that can be served remainder

of year based on spending to date and average cost

from current month 3,975

Direct Services Budget as approved by Board 7,863,959.00$

Carryforward from Fiscal year 2016 -$

Amount spent in:

- July 2016 (521,342.82)$

- August 2016 (543,133.00)$

- September 2016 (513,735.95)$

- October 2016 (517,810.09)$

- November 2016 (546,441.93)$

- December 2016 (579,764.58)$

- January 2017 (597,413.20)$

- February 2017 (559,900.85)$

- March 2017 -$

- April 2017 -$

- May 2017 -$

- June 2017 -$

Balance available as of the current month 3,484,416.58$

4

871,104.15

237.71$

3,665

Average Unduplicated Children Served YTD 2,307

Number of childer (under)/over served YTD (1,358)

Served

(Unduplicated)

Avg. Cost per

Month

# Months

Remaining

Amt Needed

Remaining Yr Running Balance

# Children able to

serve in remainder

of year

(Under) / Over

Actual vs.

Potential

- July 2016 2,044 255.06$ 11 5,734,771.02$ 7,342,616.18$ 2,617 (573)

- August 2016 2,297 236.45$ 10 5,431,330.00$ 6,799,483.18$ 2,876 (579)

- September 2016 2,197 233.84$ 9 4,623,623.55$ 6,285,747.23$ 2,987 (790)

- October 2016 2,213 233.99$ 8 4,142,480.72$ 5,767,937.14$ 3,081 (868)

- November 2016 2,262 241.57$ 7 3,825,093.51$ 5,221,495.21$ 3,088 (826)

- December 2016 2,413 240.27$ 6 3,478,587.48$ 4,641,730.63$ 3,220 (807)

- January 2017 2,475 241.38$ 5 2,987,066.00$ 4,044,317.43$ 3,351 (876)

- February 2017 2,555 219.14$ 4 2,239,603.40$ 3,484,416.58$ 3,975 (1,420)

- March 2017 3 -$

- April 2017 2 -$

- May 2017 1 -$

- June 2017 0 -$

Totals Year to Date 18,456 1,902 (6,739)

Average Totals YTD Date 2,307 237.71$ 3,149 (842)

Summary of Unduplicated School Readiness Children Served

There are 2,780 children enrolled in School Readiness as of January 18, 2017, however not all children enrolled in the program are receiving services. There is also an additional 38

families with scheduled appointment for January 2017.

February 2017 School Readiness Direct Services Analysis

Divided by number of months remaining in fiscal year

Amount available for direct services each of remaining months

Divided by average cost per child for year to date

# of children per month we are able to serve remainder of year

Summary of YTD Spending

Year to Date 2016 – 2017 Summary

School Readiness Direct Services Spending and Analysis

Total amount needed for

remaining fiscal year 2,356,082.17$

Estimated # of additional children to

be served

CURRENT EVENTS

Executive Director Report 2016 - 2017

July August September October November December January February March April May June Yr. Total

Customer (Parent/Caregiver) Service

Meetings

School Readiness 509 734 470 324 378 434 327 274 284 3,734

VPK 135 229 54 49 52 21 44 48 114 746

Children Served

School Readiness 2,601 2,747 2,716 2,608 2,694 2,819 2,895 2,955 2,965 25,000

VPK 134 1,893 2,204 2,228 2,222 2,119 2,196 2,157 2,143 17,296

Incoming Calls 1,832 2,608 1,466 1,219 1,132 1,034 1,185 1,398 11,874

Outgoing Calls 2,583 3,264 2,460 2,174 1,976 1,783 2,103 2,151 18,494

Voicemails 7,735 12,466 7,177 6,717 5,508 5,258 5,779 4,470 55,110

CCR&R Interviews 493 548 401 353 376 352 423 380 417 3,743

Compliance

Monitoring Visits 2 0 12 43 57 0 31 7 8 160

Files Monitored

SRS - Parent/Child 8 20 20 7 15 10 20 22 22 144

SRS - CCP 11 35 0 0 0 0 1 6 0 53

VPK - Parent/Child 24 24 20 0 20 5 0 0 0 93

VPK - CCP 4 0 6 8 9 5 6 2 4 44

Fraud Prevention Referrals (total of 1st, 2nd, 3rd offense) 7 1 7 6 2 0 3 4 1 31

Finance

Provider Technical Assistance 45 57 55 45 52 60 71 46 90 521

Provider File Maintenance

VPK - Calendar Changes 15 8 3 7 2 3 1 1 1 41

VPK - Classroom Creations 40 4 3 4 0 1 0 1 0 53

VPK - Teacher Updates 20 10 0 9 13 0 11 8 3 74

VPK - Program Verification Reports 3 0 0 0 0 0 0 1 0 4

Provider Paybacks or Adjustments

School Readiness 16 15 12 7 3 31 16

VPK 22 8 6 25 13 14 22

PFP 7 0 0 0 0 0 7

Insurance and DCF licenses 10 17 0 35 21 8 26 117

Reminder Letters 37 29 6 24 38 24 37

Update Provider File 14 11 0 10 12 19 14

OEL Workgroup 2 2 2 1 1 0 0 0 0 8

Quality Initiative Services

Number of SR Child Care Providers 162 149 147 151 151 148 148 152 152 1,360

Number of VPK Child Care Providers 24 94 95 98 97 95 95 95 95 788

CCP Technical Assistance 165 240 357 326 238 199 326 245 247 2,343

Trainings Provided/Attendees 4 / 67 5 / 137 2 / 25 9 / 169 5 / 134 1 / 7 7 / 120 11 / 122 20 / 226 53 / 885

Child Assessments 0 0 0 0 0 0 70 6 5 81

Community Awareness

Number of Staff Attended Events^

9 10 13 16 27 33 42 25 29 204Children's Books, Parent Resources, Etc.

distributed to the Community

(Events/Agencies/Businesses) 888 405 173 1,346 406 320 338 1,496 1,779 7,151

ELCMC Website Statistics

Number of Visits 11,436 11,804 8,273 4,313 3,785 3,431 5,567 5,006 6,811 60,426

Average Visits Per Day 369 381 274 139 126 110 179 178 212 1,968

Parent Education

Read Aloud Partners 12 9 5 6 185 204 211 219 224 1,075

Bucket of Books 0 0 0 0 114 127 137 141 145 664

Pack N Plays distributed 0 15 0 0 11 13 7 14 16 76

Trainings Conducted 0 0 8 9 9 2 3 1 8 40

Staff Development

Presentations 2 5 1 5 2 6 1 1 0 23

Trainings Attended 14 20 18 28 14 9 22 30 29 184

For specific details on any of the above activities plese contact Beatriz Montalvo at bmontalvo@elc-marion.org

Section

2

Action Sheet

EXECUTIVE COMMITTEE April 13, 2017

SUBJECT: Board of Directors Private Sector Nomination

PROPOSED ACTION Approve recommendation of nomination to ELCMC Board of Directors for:

Ryan Lilly, Private Sector Representative - term May 1, 2017 through April 30, 2021

BACKGROUND INFORMATION Ryan Lilly is the Vice President of Business Creation; at Ocala CEP. Ryan has expressed an interest in being a part of the Board of Directors to further develop early learning opportunities in Marion County, and meets the qualifications of a Private Sector Representative. Per the Coalition By-Laws, Ryan Lilly is eligible to be considered on the ELCMC Board of Directors as a Private Sector for a four-year term. Approval of the above individual will allow the Coalition’s Board of Directors to increase Private Sector Representation on the Board, thereby continuing to demonstrate the community commitment and interest in early learning. To be presented at the Full Board meeting: April 27, 2017

Supporting Documentation Available: ELCMC By-Laws Board of Directors Nomination Form for Ryan Lilly

In partnership with

Action Sheet

EXECUTIVE COMMITTEE April 13, 2017

SUBJECT: ELCMC/UWMC Agreement for SB6 for FY 2017 – 2019

PROPOSED ACTION

Approve the revised ELCMC/UWMC Agreement for SB6 for FY 2017 – 2019.

BACKGROUND INFORMATION UWMC and ELCMC has partnered for the SB6 initiative since December 1, 2005. The current agreement was approved in December 2012 by the UWMC Executive Committee and Board of Directors. The ELCMC Executive Committee and Board of Directors subsequently approved the proposed Agreement beginning July 1, 2013 for three years. The Leadership Council created a Sub-Committee to review the current Agreement and suggest changes. The attached Draft Agreement was discussed and approved at the Sub-Committee meeting in March, 2017. Minimal changes are being recommended as identified on the attached. The attached Agreement has been presented to the United Way of Marion County Executive Committee and Board of Directors and approved. The attached Agreement is for a two-year period for the continuation of the partnership with the United Way of Marion County for the Success By 6 Initiative. To be presented at the Full Board meeting: April 27, 2017

DOCUMENTATION INCLUDED:

Proposed Agreement between ELCMC and UWMC for SB6 for a two-year period, effective July 1, 2017 – June 30, 2019.

In partnership with

Feb 2017 RFricks

AGREEMENT BETWEEN

UNITED WAY OF MARION COUNTY, INC. AND

EARLY LEARNING COALITION OF MARION COUNTY, INC.

The parties, UNITED WAY OF MARION COUNTY, INC., and EARLY

LEARNING COALITION OF MARION COUNTY, INC., enter into this agreement:

A. The purpose of this Agreement is to continue the Success By 6® initiative.

originally funded by Bank of America through the United Way of America

(now known as United Way Worldwide). This Agreement supersedes and

amends any previous Agreements entered into by the parties.

B. Locally the Success By 6® initiative is a partnership between the United Way

of Marion County, Inc. and the Early Learning Coalition of Marion County,

Inc.

C. Both parties desire to have the Success By 6® initiative continue in Marion

County. In 2005 the parties initially entered into an agreement for this

purpose; with multiple amendments since that time a successor agreements

entered into in 2010 and 2013.

Now, therefore, both parties agree:

1. That a Leadership Council shall continue to exist for the Success By 6®

initiative. The initiative will be governed by a multi-sector Leadership Council

whose membership includes representatives from the business, government,

and non-profit sectors. The Leadership Council will be comprised of not less

than eight (8) and no more than twelve (12) members.

2. Fifty percent (50%) of the members of the Leadership Council will be

appointed by the United Way of Marion County, Inc. Board of Directors. Fifty

percent (50%) of the members will be appointed by the Early Learning

Coalition of Marion County, Inc. Board of Directors. The term for members

Feb 2017 RFricks

on the Leadership Council will be three (3) years. Members may serve no

more than two (2) consecutive three (3) year terms.

3. The purpose of the Leadership Council is to establish the goals, objectives,

mission and vision of Success By 6® to ensure that the following principles

are met:

Success By 6® will be a collaboration between the United Way of Marion

County, Inc. and the Early Learning Coalition of Marion County, Inc. Each

party will share responsibility and accountability for the initiative’s success.

Success By 6® will be outcome-focused.

Success By 6® will pursue community change that benefits specific

populations of children in Marion County. Here ‘community’ is defined by

geography.

Success By 6® will measure its impact. Success By 6® measures

outcomes and improvements in community or state-wide systems. A

measurement plan includes: 1) targeted outcomes/improvements, 2)

indicators of success in achieving the outcomes/indicators, and 3) data

collection protocol.

4. An annual budget for each year 2016/2017 will be developed based on the

goals, objectives, mission and vision of Success By 6® and will include

adequate funding for at least one full-time professional staff member. The

budget will be presented ito the Leadership Council for approval and then

submitted to the United Way of Marion County, Inc. Board of Directors for

approval. The United Way of Marion County Board of Directors may

recommend changes to the budget for consideration by the Early Learning

Coalition of Marion County Board. The budget will then be presented to the

Early Learning Coalition of Marion County, Inc., which will have final approval

of all budgetary matters (however, any changes in total financial support

required from the United Way of Marion County, Inc. will require re-approval

Feb 2017 RFricks

by the United Way of Marion County, Inc. Board of Directors). The Early

Learning Coalition of Marion County, Inc. will invoice United Way of Marion

County, Inc. quarterly in July, October, January and April of each fiscal year.

5. United Way of Marion County, Inc. will continue to contribute the following:

a. The logo for Success By 6® and authorization for its use.

b. Financial support in an amount approved annually equal to at least fifty

percent (50%) of the budget as stated in (4) above LESS any anticipated

community support, grants, etc.

c. Promotional and marketing activities to enhance the objectives of Success

By 6®.

d. Use of the “Breakfast with the United Way Online” for informational

purposes of Success By 6® and the national resources of Success By 6®.

6. The Early Learning Coalition of Marion County, Inc. will continue to:

a. Insure that the strategic plan of SB6 directly includes contributions to the

goals of United Way of Marion County’s Education Vision Council.

b. Contribute office space for Success By 6® together with needed daily

office supplies.

c. Contribute additional financial support for the program as approved by the

Early Learning Coalition of Marion County, Inc., Board of Directors.

d. Employ and supervise an appropriate staff level for Success By 6® to

achieve the approved goals of the initiative and within the approved

annual budget.

e. Provide annual financial audits conducted by an independent auditing firm

with the Success By 6® initiative identified as a separate programmatic

funding stream. A copy of the audit will be presented to United Way of

Marion County, Inc. within 30 days after submission of said audit to the

State of Florida, but no later than May 1st of each year.

Feb 2017 RFricks

f. Provide quarterly program updates to the United Way of Marion County,

Inc. Board of Directors.

7. The Early Learning Coalition of Marion County, Inc. staff and United Way of

Marion County, Inc., will cooperate to develop and pursue additional financial

resources for Success By 6®.

8. Either party can withdraw from this agreement with thirty (30) days written

notice. If this occurs, Early Learning Coalition of Marion County, Inc. will

complete and submit a full accounting disclosure of funds. Any remaining

funds will be returned to the appropriate funding agency.

9. If sufficient funding to run the Success By 6® program is not available to the

Early Learning Coalition of Marion County, Inc. neither party will be obligated

to continue operating the Success By 6® initiative.

10. Effective date: Beginning July 1, 2017 and ending June 30, 2019.

11. NOTICES:

Early Learning Coalition of Marion County, Inc. 2300 SW 17th Rd. Ocala, FL 34471 United Way of Marion County, Inc. 1401 N. E. 2nd Street, Ocala, FL 34470 UNITED WAY OF MARION COUNTY, INC. By__________________________________ Its:__________________________________ EARLY LEARNING COALITION OF MARION COUNTY, INC. By__________________________________ Its:__________________________________ Approved on ____________, 2017 by the UWMC Board Approved on _______________, 2017 by the ELCMC Board

Action Sheet

EXECUTIVE COMMITTEE April 13, 2017

SUBJECT: ELCMC Organizational Chart

PROPOSED ACTION

Approve the revised ELCMC Organization Chart effective April 13, 2017.

BACKGROUND INFORMATION The current organizational chart needs to be revised. The Coalition has received notification from the Office of Head Start, Administration for Children & Families, that we have not been awarded the Expansion Grant for Early Head Start. The current organizational chart was created and approved by the Board anticipating the award of the above-mentioned Expansion Grant. It is appropriate for the Executive Committee to approve the attached, removing the Early Head Start department and proposed positions, to accurately reflect the organizational structure of the Coalition. If approved by the Executive Committee, this organizational chart will become effective immediately and presented to the Board of Directors at their meeting on April 27, 2017 as a Ratification item. To be presented at the Full Board meeting: April 27, 2017

DOCUMENTATION INCLUDED:

Revised Organizational Chart with an effective date of April 13, 2017

In partnership with

Early Learning Coalition of Marion County, IncOrganization Chart Board of

Directors

Chief Executive Officer

Chief Program Officer

Quality Initiatives Director

CSC: Inclusion

CSC: Provider

CSC: Provider

SB6 Coordinator

SB6 Support Specialist

SR / VPK Director

SR/VPK Lead

CSC: CCR&R CSC: Parent –SR

CSC: CCR&R CSC: Parent –SR

CSC: Parent –SR

CSC: Parent -VPK

Chief Finance Officer

Accountant Compliance Director

CSC: Reimbursement

/ Compliance

CSC: Reimbursement

/ Compliance

CSC: Reimbursement

/ Compliance

CSC: Reimbursement

/ Compliance

Chief Operations Officer

Administrative Service / HR

Director

Administrative Assistant

Administrative Assistant

Project Manager / IT

Draft 4/3/17

Handouts

1

Action Sheet

EXECUTIVE COMMITTEE April 13, 2017

SUBJECT: 2016 – 2017 Budget Revision 3E effective April 13, 2017

PROPOSED ACTION

Approve the proposed 2016 - 2017 Budget Revision 3E, effective date of April 13, 2017.

BACKGROUND INFORMATION On February 23, 2017, the Coalition Board of Directors approved a daily payment increase for all care levels for contracted School Readiness child care providers, effective March 1, 2017, for the remainder of the current fiscal year (March 1, 2017 -- June 30, 2017). After approval by the Coalition Board of Directors, it was necessary to forward a Plan Amendment to the Office of Early Learning for final approval before implementation. The Office of Early Learning has indicated they are only interested in approving permanent rate increases for child care providers, not temporary rate increases. Based on the increase in the number of children receiving school readiness services the Coalition management does not feel confident in being able to provide a permanent rate increase to providers while continuing to provide school readiness services for as many children as possible. Currently, the Early Learning Coalition of Marion County does not have a wait list. Based on the above information, as well as conversations held by the Board Program/VPK Committee and the Executive Committee, and conversations held with Coalition Board members and community partners, it is appropriate to present this Budget Revision re-allocating the funds that would have been spent on providers for direct services to Quality Initiatives. This allows the Coalition to provide additional assistance to contracted child care providers for strengthening and assuring they meet the new health and safety requirements and improve quality at their business location. This also allows the funds allocated to Marion County to remain in Marion County. Supporting Documentation Included: Budget Revision 3E effective April 13, 2017 Supporting Documentation Available:

45 CFR 98.50 (b) (1) stating that no less than seven percent is to spent on Quality approved expenses for our providers in FY 2016 – 2017 Various E-mails between Rodney MacKinnon, Executive Director of the Office of Early Learning and Roseann Fricks, CEO, Early Learning Coalition of Marion County concerning Board action for implementation of a temporary rate increase for the contracted child care providers

Early Learning Coalition of Marion County, Inc.

2016 - 2017 Budget and Revisions

Approved Budget

GL Acct. Revenues 2016-17

Contracts, Grants, and Other Financial Assistance 15,342,358.22 (5,574.53) 15,597,476.69 1,025.00 15,598,501.69

4001 FOEL: School Readiness 9,344,014.00 - 9,604,707.00 - 9,604,707.00

4001 FOEL: Voluntary Pre-kindergarten 5,334,948.00 - 5,334,948.00 - 5,334,948.00

4001 FOEL: Outreach & Awareness 15,415.00 - 15,415.00 25.00 15,440.00

4001 FOEL: Performance Funding Pilot 242,000.00 - 242,000.00 - 242,000.00

4010 Match: Marion County 100,000.00 25,000.00 125,000.00 - 125,000.00

4020 Match: Kids Central 31,000.00 (31,000.00) - - -

4020 Match: United Way 100,000.00 - 100,000.00 - 100,000.00

4020 Match: Uncommitted 75,000.00 - 75,000.00 - 75,000.00

4020 Grants: Marion County Parent Fee 19,181.22 (5,874.53) 13,306.69 - 13,306.69

4020 Grants: United Way Success by 6 (Cash In-Kind Match) 38,800.00 - 38,800.00 - 38,800.00

4020 Grants: Kiwanis (SB6) (Cash In-Kind Match) 7,000.00 1,300.00 8,300.00 - 8,300.00

4020 Grants: School Board of Marion County (YPP) - 5,000.00 5,000.00 1,000.00 6,000.00

4020 Grants: Early Learning Florida Lastinger Center 33,000.00 - 33,000.00 - 33,000.00

4050 Gifts, Donations, and Pledges 2,000.00 - 2,000.00 - 2,000.00

Investment Earnings - - - - -

Other Miscellaneous Revenue 17,700.00 2,614.16 20,314.16 963.53 21,277.69

4210 Revenue: Provider Trainings 1,600.00 1,400.00 3,000.00 963.53 3,963.53

4300 Revenue: Special Events 7,100.00 964.16 8,064.16 - 8,064.16

4900 Revenue: Development - 250.00 250.00 250.00

4999 Revenue: In-Kind 9,000.00 - 9,000.00 - 9,000.00

15,360,058.22 (2,960.37) 15,617,790.85 1,988.53 15,619,779.38

Expenditures

Employer Provided Salaries and Benefits 1,295,612.47 8,163.81 1,327,276.28 400.00 1,327,676.28

5000 Salary: Directors (990 reportable) 166,813.33 - 166,813.33 - 166,813.33

5001 Salary: Exempt 404,715.07 - 416,715.07 - 416,715.07

5002 Salary: Hourly1

447,614.80 6,684.20 462,799.00 - 462,799.00

5005 Payroll Tax: Social Security 62,482.26 258.74 64,741.00 - 64,741.00

5006 Payroll Tax: Medicare 14,612.79 28.21 15,141.00 - 15,141.00

5007 Payroll Tax: SUTA 2,923.02 - 3,123.02 400.00 3,523.02

5010 Insurance: Health2

132,050.00 - 132,050.00 - 132,050.00

5011 Insurance: Dental 7,983.70 38.30 8,122.00 - 8,122.00

5020 Retirement: ER Contribution3

46,465.68 1,132.32 47,598.00 - 47,598.00

5030 Insurance: Life 2,567.00 17.00 2,584.00 - 2,584.00

5031 Insurance: Short-term Disability 4,208.96 5.04 4,264.00 - 4,264.00

5032 Insurance: Long-term Disability 3,175.86 3,325.86 - 3,325.86

Staff Development 9,000.00 - 11,500.00 - 11,500.00

5100 Staff Development 9,000.00 - 11,500.00 - 11,500.00

5105 Tuition Reimbursement - - - - -

Professional Services 78,481.00 29,500.00 107,981.00 3,500.00 111,481.00

6000 Professional Services: Consultant 3,100.00 - 3,100.00 - 3,100.00

6001 Professional Services: Accounting - - - - -

6002 Professional Services: Auditing 15,250.00 - 15,250.00 - 15,250.00

6005 Professional Services: IT Management 25,131.00 6,000.00 31,131.00 - 31,131.00

6010 Professional Services: Legal 6,000.00 - 6,000.00 3,500.00 9,500.00

6020 Professional Services: Temp Employment - - - - -

6025 Professional Services: Printing Svcs - 5,500.00 5,500.00 - 5,500.00

6030 Professional Services: Bldg Rprs & Mtnc 12,000.00 3,000.00 15,000.00 - 15,000.00

6035 Professional Services: Other (Quality)4

17,000.00 15,000.00 32,000.00 - 32,000.00

Direct Services - Child Care 13,159,345.74 (26,030.00) 13,367,771.74 (582,796.47) 12,784,975.27

6500 Direct Services 13,159,345.74 (26,030.00) 13,367,771.74 (582,796.47) 12,784,975.27

Occupancy 44,289.00 - 44,289.00 1,105.00 45,394.00

7000 Facility Rental (offsite events-Trainings) - - - -

7001 Utilities 22,651.00 - 22,651.00 (2,000.00) 20,651.00

7005 Janitorial Services 14,100.00 - 14,100.00 2,625.00 16,725.00

7007 Lawn Service5

3,900.00 - 3,900.00 90.00 3,990.00

7008 Security System 3,198.00 - 3,198.00 390.00 3,588.00

7009 Pest Control 440.00 - 440.00 - 440.00

Postage, Freight, and Delivery 4,025.00 - 4,025.00 - 4,025.00

7050 Postage and Shipping 4,025.00 - 4,025.00 - 4,025.00

Equipment Leases 7,134.00 - 7,134.00 - 7,134.00

7100 Equipment Lease & Mtnc6

7,134.00 - 7,134.00 - 7,134.00

Revision 2B Revision 3B

23-Feb-17 13-Apr-17

X:\BMontalvo\Executive Committee\FY 2016 - 2017 Executive Committee\4-13-17\Handout\Book1.xlsx3B 4/18/2017

Early Learning Coalition of Marion County, Inc.

2016 - 2017 Budget and Revisions

Approved Budget

GL Acct. Revenues 2016-17

Revision 2B Revision 3B

23-Feb-17 13-Apr-17

Supplies 17,500.00 3,700.00 21,200.00 9,600.00 30,800.00

7006 Janitorial Supplies 1,800.00 500.00 2,300.00 - 2,300.00

7150 Office Supplies & Expense7

13,300.00 3,200.00 16,500.00 6,800.00 23,300.00

7151 Copier Printing 2,400.00 - 2,400.00 2,800.00 5,200.00

Communications 9,792.00 370.00 10,162.00 - 10,162.00

7200 Communication: Land Line 7,104.00 - 7,104.00 (262.00) 6,842.00

7201 Communication: Cellular 1,488.00 - 1,488.00 262.00 1,750.00

7202 Communication: Internet 1,200.00 370.00 1,570.00 - 1,570.00

Insurance 22,814.93 458.57 23,773.50 - 23,773.50

7251 Insurance: D&O 8,500.00 (479.00) 8,021.00 - 8,021.00

7255 Insurance: Automobile (Rental) 464.00 - 464.00 - 464.00

7260 Insurance: General Liability 421.00 - 421.00 - 421.00

7265 Insurance: Workers Compensation 3,767.29 - 4,267.29 - 4,267.29

7270 Insurance: Property8

6,975.97 - 6,975.97 - 6,975.97

7275 Insurance: Other 2,686.67 937.57 3,624.24 - 3,624.24

Tangible Personal Property 49,506.00 (3,970.00) 45,536.00 41,830.00 87,366.00

7301 Equipment: = or > $1k 9,045.00 (3,970.00) 5,075.00 - 5,075.00

7302 Equipment: < $1k 31,805.00 - 31,805.00 19,650.00 51,455.00

7303 Furniture: = or > $1k - - - 4,580.00 4,580.00

7304 Furniture: < $1k9

8,656.00 - 8,656.00 17,600.00 26,256.00

Quality Initiatives 200,170.00 (1,622.30) 199,147.70 520,950.00 720,097.70

7401 Quality and Classroom Material 150,970.00 (26,000.00) 124,970.00 505,650.00 630,620.00

7405 Training Material 25,900.00 11,000.00 36,900.00 - 36,900.00

7410 Consumer Education & Outreach Material 4,300.00 20,312.70 25,212.70 15,300.00 40,512.70

7415 Grants to Providers - - - - -

7420 Scholarship & Other Education Opportunities 15,900.00 (4,335.00) 11,565.00 - 11,565.00

7425 Wage Incentives 3,100.00 (2,600.00) 500.00 - 500.00

Other OEL Initiatives 275,005.00 - 275,005.00 - 275,005.00

7435 PFP Project 242,005.00 - 242,005.00 - 242,005.00

7436 Early Learning Florida Project 33,000.00 - 33,000.00 - 33,000.00

Travel 16,974.00 - 18,474.00 - 18,474.00

7501 Travel: In-State 9,600.00 - 9,600.00 - 9,600.00

7505 Travel: Out of State 3,674.00 - 5,174.00 - 5,174.00

7510 Travel: In Service Area 3,700.00 - 3,700.00 - 3,700.00

Other Expenses 115,493.00 (15,877.00) 100,028.00 7,400.00 107,428.00

7601 Bank fees - - - - -

7602 Merchant Service Fees (Includes PayPal) 30.00 60.00 90.00 50.00 140.00

7603 Interest expense - - - - -

7605 Software-Licenses-Support 79,747.00 (16,000.00) 63,747.00 2,850.00 66,597.00

7610 Web services 12,260.00 - 12,260.00 - 12,260.00

7615 Other employee related expense - 63.00 63.00 4,500.00 4,563.00

7616 EE Background Screening 280.00 - 560.00 282.50 842.50

7617 EE Drug Screening 858.00 - 990.00 (282.50) 707.50

7620 Membership Dues 7,867.00 - 7,867.00 - 7,867.00

7621 Subscriptions and Publications 5,156.00 - 5,156.00 - 5,156.00

7625 Taxes, licenses and fees 295.00 - 295.00 - 295.00

9999 In-Kind expenditure 9,000.00 - 9,000.00 - 9,000.00

Other Program Expenses (Success by 6) 33,729.56 2,346.55 33,301.11 - 33,301.11

8500 Childcare for Parent workshops 4,560.00 - 3,510.00 - 3,510.00

8510 Infant Safe Sleep 4,500.00 300.00 4,800.00 - 4,800.00

8520 Car Seats 2,500.00 1,016.55 3,516.55 - 3,516.55

8530 Special Projects 8,729.56 - 9,744.56 - 9,744.56

8540 Parent Education Training Material 5,640.00 (2,000.00) 3,640.00 - 3,640.00

8550 Food Services (Unallowable for match) 7,800.00 1,030.00 6,090.00 - 6,090.00

8551 Parent Incentive (Unallowable for match) - 2,000.00 2,000.00 - 2,000.00

Depreciation 21,186.52 - 21,186.52 - 21,186.52

9001 Depreciation 21,186.52 - 21,186.52 - 21,186.52

15,360,058.22 (2,960.37) 15,617,790.85 1,988.53 15,619,779.38

- - - 0.00 -

X:\BMontalvo\Executive Committee\FY 2016 - 2017 Executive Committee\4-13-17\Handout\Book1.xlsx3B 4/18/2017

Discussion

Items

Our Mission Statement: Our mission is to enhance the quality of children's lives by providing families, early childhood educators, care-givers and

community partners in Collier, Glades, Hendry and Lee Counties, with opportunities to positively impact the future.

March 28, 2017 Ms. Pam Stewart, Commissioner Florida Department of Education 3225 W. Gains Street Tallahassee, FL 32399 Dear Ms. Stewart: Members of our coalition wish to express serious concerns about the STAR Early Literacy assessment tool which will be implemented in the fall of 2017. We are concerned about the use of this measure to produce meaningful VPK readiness rates. Since 1982, The Ounce of Prevention Fund has worked on behalf of all children to assure a quality early learning experience. In “Uses and Misuses of Kindergarten Readiness Assessment Results”, there is a warning against the misuse of Kindergarten Readiness Assessments (KRAs). They support our assertion that all areas of development should be considered, and that assessments designed to look at individual readiness should not be used to measure the accountability of early learning programs: “Because KRAs were designed to evaluate children’s skills to help teachers target and individualize instruction, using KRA results for the entirely different purpose of assessing program accountability would be an invalid use of the KRA instrument.” (http://www.theounce.org/resources/publications) Kindergarten Readiness Assessments provide valuable information which may improve the quality of teaching in kindergarten, however, they are not validated for external accountability purposes. Therefore, KRAs, like STAR Early Literacy, should not be used to evaluate VPK programs. Screening is not intended to rate program performance, nor should it be used as a baseline for kindergarten teacher performance. The system, as is currently implemented, could potentially tempt a kindergarten teacher to deflate the readiness screening in an effort to inflate teacher influence on the child’s kindergarten performance. Using such assessments where there is a monetary impact exemplifies the definition of “high-stakes”. STAR is designed to assess kindergarten readiness of individual children. However, it will also be used to grade the performance of VPK programs despite the fact that it was not designed for that purpose. There are serious consequences for providers who end up on probation based on this grading system. The cost of remediation for providers on probation can be expensive and ultimately, if the readiness scores do not improve, the provider’s VPK contract may be cancelled – all because of an invalid program evaluation. We are not suggesting that program accountability is unimportant. On the contrary, it is imperative to know how taxpayer dollars are being spent by ranking the VPK providers and insisting on minimum performance measures. We ask that consideration be given for alternate methods of assessing the efficacy of early learning programs, under contract to provide VPK, for example, an assessment tool that would rate the performance of VPK teachers.

EARLY LEARNING COALITION OF SOUTHWEST FLORIDA

2675 Winkler Avenue, Suite 300

Ft. Myers, Florida 33901

Telephone: 239-935-6100 • Facsimile: 239-935-6181

www.elcofswfl.org

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The investment in Florida’s VPK program provides an excellent opportunity to assure that our children are ready for kindergarten. Evaluating the effectiveness of VPK programs is important. We respectfully request a meeting to discuss the development of an alternate way to evaluate VPK programs instead of STAR Early Literacy as a VPK program accountability measure. Respectfully yours, Gerald Poppe, Board Chair ELC of SWFL GP/gm Cc: Governor Rick Scott Sen. Lizbeth Benaquisto Sen. Denise Grimsley Sen. Kathleen Passidomo Rep. Matt Caldwell Rep. Byron Donalds Rep. Dane Eagle Rep. Heather Fitzenhagen Rep. Cary Pigman Rep. Ray Rodrigues Rep. Bob Rommel Rep. Carlos Trujillo Rodney McKinnon, Executive Director, Office of Early Learning

Information Items

www.elc-marion.org 2300 SW 17th Rd Ocala, FL 34471 Phone (352) 369-2315 Fax (352) 369-2475

COMMENTS FROM THE CUSTOMER SATISFACTION SURVEYS FOR MARCH 2017

The March 2017 winner for the prize was Tina. There were 76 surveys completed. There were 10 parents that marked that they received a Parent and Child Activities Newsletter.

12. What do you like about the program in which you participate?

I like that they help me afford daycare.

Childcare.

Friendly, helpful staff.

Everything, is so helpful for me and my child. I am so happy there are programs.

Preparing my son for school and him being able to socialize with kids his age.

Just starting.

The convenience of my vicinity.

There on top of everything.

They help me in time of need with my grandkids.

It helps my family.

The help I am receiving financially.

“Ayuda al entender porque me traducen al idioma espanol” (they help me with translating to Spanish)

Friendly, helpful, safe, etc.

Very nice and helpful.

Gives you hope that your child can be taking care of while you work.

It is very helpful and allows me to be able to work to maintain my family

it’s very helpful and great for people in my situation

That they help parents with help to place their children in child care

www.elc-marion.org 2300 SW 17th Rd Ocala, FL 34471 Phone (352) 369-2315 Fax (352) 369-2475

That funds became available immediately, especially for me considering I am a single parent who

works full time

They help me be able to work and not lose time and make it affordable to me

When I’m being helped

The staff in very friendly. It is a very helpful program

It’s greatly appreciated

That I get help with childcare and speak my language to understand better (comment translated from

Spanish)

It helps families that are in need

Affordable assistance for my kids

Everything very helpful

Because I’m treated very good and there’s staff that speak Spanish (comment translated from Spanish)

13. What Changes would you recommend?

Several: None and N/A

Just starting so I have not much experience with ELC yet.

Great program, staff was very helpful

I did not need any other community services

When sending out schedule appointment reminder add documents needed to bring to appointment: A

link has been added to the Initial Confirmation Email, the Reminder Email, and the Rescheduling Email.

Liz was very nice answered my questions. Very professional

Don’t have any. Everyone gets, strongly agree

The staff in very friendly. It is a very helpful program

April 8, 2017

Outreach Autism Services Network – Super Hero Autism Walk –

Sholom Park – 9:45 AM to 1:00 PM

April 22, 2017

National Child Abuse Prevention Month – Pinwheels for

Prevention Family Fun Day–Citizen’s Circle–11:00 AM-2:00 PM

May 6, 2017

Provider Appreciation Day – ELCMC – 8:30 AM to 3:00 PM

For more information on these events please contact Beatriz Montalvo at bmontalvo@elc-marion.org.

By Roseann Fricks

Special to the Star-Banner

On March 3 our Publix stores ended their two-week diaper donation campaign. Chrissy Vickers, Success By 6 coordinator at the Early Learning Coalition, contacted Publix and explained the need in our community. Through the participation of our Publix stores, a total of 17,230 diapers were collected!

A heart-felt thank you to the teams at our Publix stores, and specifically District Managers Lisa Patton and Bo Bush, for arranging this event and coordinating it with the 10 Publix stores in our county. This took effort on their part, and their willingness to pursue this event and ensure it was implemented at the stores is appreciated.

Why was this event needed? The facts:

■ Babies need diapers. Babies needs an average of six to ten diapers a day. Diapers are costly.

■ The average cost of diapers for a baby for one month is $70.

■ Children cannot attend child care unless their parent provides diapers for their child. Parents cannot work unless their child is in child care.

■ Government assistance programs like Food Stamps do not cover the purchase of diapers.

■ While diapers can be purchased with TANF benefits, a small percentage of families with children in poverty receive TANF and often those

SEE DIAPERS, A13

Diaper drive shows need, generosity

DIAPERS

Continued from A9

funds have to be directed to other essential needs, like paying electric bills.

■ Laundromats do not allow diapers to be washed.

Through the diaper donation drive conducted in our community, approximately 2,156 days of diapers (with a baby using eight diapers a day) were collected. With one out of three of our children in Marion County living in poverty, this

used to purchase diapers.

The store that collected the most diapers is the Grand Oaks Hill Publix, with a total donation of 3,713 diapers. The Church Hill Publix came in second with a total donation of 3,669 diapers.

Now that the diaper drive has concluded and the diapers have been counted and sorted, who will receive those diapers? The majority of the diapers will be distributed through our community partners such as The Salvation Army, Brother’s Keeper, Interfaith Emergency Services, the Domestic Violence Shelter, Marion County Homeless Coalition, etc.

Chrissy Vickers, the Success By 6 coordinator, can be contacted at cvickers@elc-marion. org or

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diaper donation will go a long way in assisting parents with this essential item.

Diaper donations are accepted at our office all year long. This diaper drive was needed because our supply was very low and babies are born every day and we receive emergency requests from our partners on a regular basis for items such as diapers and pack-n-plays to ensure babies have a safe sleep environment.

According to the ALICE (Asset Limited, Income Constrained, Employed) Report by United Way of Florida 2017 Update, the median Marion County household income is $40,050 while the state average is $49,426. This means we have 47 percent (59,582) of our households below the ALICE Threshold.

This report indicates the household survival budget for Marion County for a family with two adults, one infant and one preschooler is $49,788, above the median household income in our area by $9,738 a year ($811.50 a month).

The team at each Publix Supermarket worked hard asking their customers to donate, either with purchasing diapers or making a cash donation, which the store then

at 352-369-2315, Ext. 213. to receive the details on distribution.

Publix continues to demonstrate how they walk the walk of being a “giving” part of our community, and their continued efforts to assist meeting the various needs of our community continue to be noticed. The next time you are in Publix, please take a moment and thank a team member — whether a cashier, bagger or management staff — for their support for our community.

Bottom line, collaborations, partnerships and awareness do make a difference. Marion County continues to step up, and thanks to strong partners like Publix, some of the essential needs of our families are being met.

For more information, please visit www.elcmarion. org.

— Roseann Fricks is the CEO of the Early Learning Coalition of Marion County and can be reached at rfricks@elcmarion. org.

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Parliamentary Motions Guide Based on Robert's Rules of Order Newly Revised (10th Edition)

The motions below are listed in order of precedence. Any motion can be introduced if it is higher on the chart than the pending motion.

YOU WANT TO: YOU SAY: INTERRUPT? 2ND? DEBATE? AMEND? VOTE?

§21 Close meeting I move to adjourn No Yes No No Majority §20 Take break I move to recess for No Yes No Yes Majority §19 Register

complaint I rise to a question of privilege

Yes

No

No

No

None

§18 Make follow agenda

I call for the orders of the day

Yes

No

No

No

None

§17 Lay aside temporarily

I move to lay the question on the table

No

Yes

No

No

Majority

§16 Close debate

I move the previous question

No

Yes

No

No

2/3

§15 Limit or extend debate

I move that debate be limited to ...

No

Yes

No

Yes

2/3

§14 Postpone to a certain time

I move to postpone the motion to ...

No

Yes

Yes

Yes

Majority

§13 Refer to committee

I move to refer the motion to …

No

Yes

Yes

Yes

Majority

§12 Modify wording of motion

I move to amend the motion by ...

No

Yes

Yes

Yes

Majority

§11 Kill main motion

I move that the motion be postponed indefinitely

No

Yes

Yes

No

Majority

§10 Bring business before assembly (a main motion)

I move that [or "to"] ...

No

Yes

Yes

Yes

Majority

Jim Slaughter, Certified Professional Parliamentarian-Teacher & Professional Registered Parliamentarian 336/378-1899(W) 336/378-1850(F) P.O. Box 41027, Greensboro 27404 web site: www.jimslaughter.com Side 1

Parliamentary Motions Guide Based on Robert's Rules of Order Newly Revised (10th Edition)

Incidental Motions - no order of precedence. Arise incidentally and decided immediately.

YOU WANT TO: YOU SAY: INTERRUPT 2ND? DEBATE? AMEND? VOTE?

§23 Enforce rules Point of order Yes No No No None §24 Submit matter to

assembly I appeal from the decision of the chair

Yes

Yes

Varies

No

Majority

§25 Suspend rules

I move to suspend the rules which …

No

Yes

No

No

2/3

§26 Avoid main motion

altogether

I object to the consideration of the question

Yes

No

No

No

2/3

§27 Divide motion

I move to divide the question

No

Yes

No

Yes

Majority

§29 Demand rising vote I call for a division Yes No No No None §33 Parliamentary law

question Parliamentary inquiry

Yes

No

No

No

None

§33 Request for information

Point of information

Yes

No

No

No

None

Motions That Bring a Question Again Before the Assembly - no order of precedence. Introduce only when nothing else pending. §34 Take matter from

table I move to take from the table …

No

Yes

No

No

Majority

§35 Cancel previous action

I move to rescind ...

No

Yes

Yes

Yes

2/3 maj. w/ notice

§37 Reconsider motion

I move to reconsider the vote ...

No

Yes

Varies

No

Majority

Jim Slaughter, Certified Professional Parliamentarian-Teacher & Professional Registered Parliamentarian 4/2004

336/378-1899(W) 336/378-1850(F) P.O. Box 41027, Greensboro 27404 web site: www.jimslaughter.com Side 2