Family Economic Empowerments and Child Development project in Debirebirhan Town

November /2018

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Table of ContentsACRONYM 3PROJECT SUMMARY 4ORGANISATIONAL PROFILE 5MISSION 6VISION 6VALUES 6TARGET BENEFICIARIES 7STRATEGIC THEMES 7ORGANIZATIONAL OBJECTIVES 6GOVERNANCE AND ORGANIZATIONAL STRUCTURE 7DESCRIPTION OF THE PROJECT AREA 7PROBLEM ANALYSIS & JUSTIFICATION 7PROJECT DESCRIPTION 9OVERALL OBJECTIVE 9SPECIFIC OBJECTIVES 9EXPECTED RESULTS/OUTPUTS 9DESCRIPTION OF PLANNED ACTIVITIES 10PRELIMINARY ACTIVITIES 10OVCS CARE AND SUPPORT 10EDUCATIONAL SUPPORT 10FOOD SUPPORT AND MEDICAL SERVICE 11ECONOMICE EMPOWERMENT FOR WOMEN FORM FAMILIES /GUARDIANS FOR CHILDRE N 11IMPLEMENTATION STRATEGY 12COMMUNITY PARTICIPATION 13PARTNERSHIP AND NETWORKING 13PROJECT HOLDER`S ROLE 14PROJECT MANAGEMENT COMMITTEE`S ROLE 14PROJECT INPUT 14HUMAN INPUT 15MATERIAL INPUT 15OBLIGATIONS OF AGENCY FOR CHARITY AND CIVIL SOCIETY ORGANIZATION (ACCSO) 16OBLIGATIONS OF AGENCY FOR CHARITY AND CIVIL SOCIETY ORGANIZATION (ACCSO) 16OBLIGATIONS OF EDUCATION BUREAU (EB) 16OBLIGATIONS OF SOCIAL & LABOR AFFAIR OFFICE (WAO) 16OBLIGATIONS OF WOMEN AFFAIR OFFICE (WAO) 17MONITORING & EVALUATION 17REPORTING ARRANGEMENTS 20MONITORING 21EVALUATION 22PROJECT SUSTAINABILITY 22BUDGET SUMMARY 23

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ACRONYM

ACCSO Agency for charity and civil society organization

CBRHA Community based reproductive health agents

VEA Vision for Ethiopia Association

EFDR Ethiopia federal democratic & republic

FGM Female genital mutilation

HTP Harmful Traditional Practices

NGO Non- Governmental Organization

TTI Teachers Training Institute

TVET Technical & Vocational Education Training

UNDP United Nation Development Program

OVC Orphan and Vulnerable Children

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PROJECT SUMMARY

PROJECT TITLE: - Child Development and Family strengthening Project in Debrebirhan Town

• PROJECT DURATION: One years

• TIME COMMITMENT:

• LOCATION OF THE PROJECT: Dibere berhan Tebassie kebele 09

• TYPES OF BENEFICIARIES: Orphan and Vulnerable Children and families

Direct beneficiaries

- 150 Children

- 150 Women

Total 300

PROJECT TOTAL BUDGET: 925,000 ETB or 33,700 $

• DONORE:

• CONTACT PERSON:

Head office (Addis Ababa) Henok Tamiru Position: Executive Director Mobile +251911 941860 Office Tel +251 115 580919 P.O. Box - 121832 E-mail: - visionforethiopiaaa@gmail.com/ henitam@gmail.com Website; - visionforethiopia.org

Debre berhan project: BefikadTirsitawold Position: project Coordinator Office TEL- +251 0116816651 Mobile: - 09111722540

Email- bakyfika@yahoo.com

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ORGANIZATIONAL PROFILE

Vision for Ethiopia Association (VEA) is a humanitarian organization has been implementing

community-based child development projects in different towns of Ethiopia.

The organization established to respond to the mental and physical needs of all targeted people in

general and orphans and vulnerable children in particular regardless of age, sex, ethnicity, religion and

race. VEA promotes integral human development through effective coordination and implementation

of economic, social, and moral development activities in a more integrated sustainable way. VEA also

builds community capacity that supports and promotes the health and well being of children and their

families and to collaboratively provide opportunities that support social-emotional competence and

connectedness to family members, peers, and the community.

VEA focuses on the poorest of the poor, orphans and vulnerable children and support their

empowerment for self-reliance guided and inspired by values: such as love, respect, integrity,

teamwork, accountability, empowerment and excellence. Our success is defined by the positive

changes we help people to make in their own lives.

In Debere Berhan town, where this project will be implemented, VEA had working project for the last ten

yeas. Since the magnitude of the problem, especially in relation to orphan and vulnerable children, is

wide, the organization plans to continue to intervene in the Area. Taking into account the lesson we have

learnt during the last ten years project work, VEA designed a three-year "child Development " project by

which it intends to reach additional need children. Therefore, the overall objective of this project is to

contribute towards the effort being made to improve the socio - economic, psychological: and Physical

status of orphan, vulnerable children and other children from low-income families. The project has also

three specific objectives. There are: -

To enjoy the right of orphaned, vulnerable children and other children from very poor

families of the target area to get primary education;

To create alternative source of income for the target destitute woman of project area;

To improve the enrolment rate of school age children in the target area;

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To achieve these objective, the organization will undertake a number of activities, mainly in area of

educational support, food support, medical& hygiene service, clothing, and income generating activates

for poor women. Community participation, partnership and networking, gender consideration, and

capacity build are the strategies to realize effectively all the planned activities.

The direct benefices from this project are 150 orphan vulnerable children, 150 poor women, particularly

families /guardians of the target OVCs.

VISION

VEA Envisions a world in which every child enjoys the right to survival, protection,

development, participation and achieve his/her full given potential & fulfill his/her dream and

lead a life of dignity and prosperity.

MISSION

VEA strives to help orphans and vulnerable children’s, their families & communities got the

opportunities and develop the capacities to improve their lives and become productive and constructive

members of their society.

VALUES

These Principles will govern the behaviour of and the way in which Vision Ethiopia Association as

an organization collectively and their staffs individually conduct dealing with all partners and provide

services to target groups.

VEA will demonstrate the following values both internally and externally:

a. Respect: - Demonstrate compassion towards all people irrespective of any attribute (gender,

race, color, religious affiliation and others)

b. Integrity: - Behaves ethically, Demonstrates trustworthiness and Demonstrates honesty

c. Teamwork: - Fosters internal and external collaboration and Builds strategic partnerships and

relationships for mutual support.

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d. Accountable: - Mission focused, Takes ownership, Does the job and Follow rules, regulations

and guidelines of regulatory organs and donors as well as trust of target groups.

e. Empowerment: - build capacities of staff and target beneficiaries and equip them for

actualization of their innate given potentials.

f. Excellence: - Pursue performance of all works to the highest standard possible

g. Gender equality: -intentionally promotes gender equality and justice.

TARGET BENEFICIARIES

The target beneficiaries may include though not exhaustive:

Orphans,

Street children,

Children exposed or with the potential to be exposed to neglect or various kinds of abuses for

various reasons;

Children of poor families unable to have access to basic services,

Children at the verge of getting to the street for various reasons,

Poor households unable to cater for the needs of their children; and

Needy members of communities who are unable to meet their basic needs temporarily or

permanently;

All community members who can be addressed directly or indirectly.

STRATEGIC THEMES

VEA strives to ensure wellbeing of target children in its operational areas by addressing their

needs in a holistic manner covering every area of their needs. Priority sectors of VEA for

enhanced child wellbeing during include:

i. Welfare & Safety - addressing immediate needs of needy children through feeding,

clothing and shelter as well as ensuring sustainable protection and respect for rights of all

children by working with families and guardians, religious institutions, police, the general

public, schools and other pertinent institutions to safeguard their physical, mental, social,

emotional and psychological development;

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ii. Health - ensure access to preventive and curative health care for its beneficiaries through

health education, improved access to clean water, sanitation and hygiene, medication.

iii. Education and life skills – ensure targeted children attain at least universal primary

education and have access to life skills training and support for building confidence and

self-esteem to lead their own lives;

iv. Economic empowerment – ensure economic opportunities are created for children and

their guardians in an age appropriate manner to lead their lives with a principle of self-

reliance and dignity.

ORGANIZATIONAL OBJECTIVES

To fulfill the above mission of our ministry, the following objectives need to be reached well.

Improve the health and nutrition status of the target communities;

Enhance knowledge and skills of orphan and vulnerable children;

Improve food security, and reduce poverty of the target communities;

Empower disadvantaged and destitute women;

MAJOR AREA OF INTERVENTION

Early childhood and primary education

OVC and PLWHA care &support

Income generating schemes for destitute people

Water and sanitation

Health and HIV/AIDS

OPERATIONAL DEVELOPMENT

VEA is currently working in six project areas, which is Project Kuriftu in Oromia regional state around

Wenji, Project Dera in City government state of Dira Diwa, Project Shera Tigray regional state, and

Project Debrebirhan in Debrebirhan town and Project Sirinka in Weldya town on Amhara regional state

of Ethiopia. In all those areas VEA working in partnership with local institutions.

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GOVERNANCE AND ORGANIZATIONAL STRUCTURE

The highest governing body of organizational is the General assembly, which is authorized to assign the

Board of Directors and Auditor of the organization. Board of Directors of seven members elected very

three years by the general assembly governs VEA. The Board of Directors meets every quarter and when

there is emergency. It’s responsible to review reports, approve budget & action plans of the organization.

Also, the Board of Directors is responsible to appoint an Executive Director that will be authorized to

manage the day-to-day activities of the organization.

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M & E officer

Area Project Office

Secretary Cashier

Accountants, Guards, Drivers and Messengers

& Cleaners

Admin & Finance HeadProgram Manager

Executive Director

AuditorsBoard of Directors

General Assembly

DESCRIPTION OF THE PROJECT AREA

Diber berhan is a city and Woreda in central Ethiopia. Located in the North Shaw Zone of the Amhara

Region, about 120 kilometers north of Addis Ababa on the paved highway to Dessie, the town has a

latitude and longitude of 9°41′N   39°32′E Coordinates: 9°41′N   39°32′E  and an elevation of 2,840 meters.

It was an early capital of Ethiopia and afterwards, with Ankober and Angolalla, was one of the capitals of

the kingdom of Shewa. Today, it is the administrative center of the North Shaw Zone of the Amhara

Region.

Diberberhan is located along Ethiopian Highway 1, which connects Addis Ababa with the north of the

country. The gravel road between Diberberhan and Ankober, 42 kilometers in length, was overhauled in

May 2009.

Demography

Based on the 2007 national census conducted by the Central Statistical Agency of Ethiopia (CSA), this

town has a total population of 65,231, of whom 31,668 are men and 33,563 women. The majority of the

inhabitants practiced Ethiopian Orthodox Christianity, with 94.12% reporting that as their religion, while

3.32% of the population said they were Muslim and 2.15% were Protestants

The 1994 national census reported a total population for Diberberhan of 38,717 in 8,906 households, of

whom 17,918 were men and 20,799 were women. The five largest ethnic groups reported in the town

were the Amhara (90.12%), the Oromo (3.94%), the Tigeray (1.81%), the Gurage (1.6%), and

the Argobba (1.2%); all other ethnic groups made up 1.33% of the population. Amharic was spoken as a

first language by 93.81%, Oromiffa was spoken by 3.04%, and 1.5% spoke Tigrinya; the remaining

1.65% spoke all other primary languages reported. The majority of the inhabitants practiced Ethiopian

Orthodox Christianity, with 94.59% reporting that as their religion, while 4.05% were Muslim, and

1.02% Protestant.

Economy

The Diberberhan Wool Factory, the first wool factory in Ethiopia, started production was 1 January 1965

with 120 spindles and 6 looms, having the capacity to process one metric ton of wool daily. In its first six

months, the factory produced 7,065 blankets in a single-shift operation with a labor force of about 200, of

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whom 45% were women. The Derg government announced 3 February 1975 that the Diberberhan Wool

Factory was among 14 textile enterprises to be fully nationalized.

Diberberhan is also a famed center of rug making. Despite its historical importance, none of the buildings

Emperor Zara Yaqob built exist today, and no obvious 19th century construction is visible. The present

church, although located on the site of the 15th century church, was built in 1906 at the orders of

Emperor Menelik II.

PROBLEM ANALYSIS & JUSTIFICATION

A phenomenal problem stemmed from the interwoven economic and social problem, which have been

faced by many children in our country, have also experienced by children in the project area, Diber

Berhan town. An orphaned child, AIDS orphans, abused, neglected, street and working children, to

mention some, have become an uprising challenge to the region’s development in recent years.

According to some studies, the number of OVC in the region is expected to be above 25,000. A

government effort toward development overt the current years has dragged the issues of children in

action in alleviating poverty since children are vulnerable and the most affected victims of the misery of

poverty. So, taking wisely the children’s matters in development program will ease our societal

problematic issues in different fronts. Above this, it is the natural and humanitarian rights of child that

can enforce us, or rather makes us duty-bound, to serve the children in our community and settle down

lack of access to their basic needs being required for survival and development. In line with that, they

have also constitutional and internationally recognized rights to seek for basic services required for the

full utility of their capacities. All in all, community based child support and care services have to be

identified to address the problem of the children in the region, by setting priority, with respect to the best

interest and need of the child in the community by the members of the community. It is also advisable to

hold discussion and meeting with the members of the community on any issues related to those children

under difficult circumstances so that the community and its children will be empowered on their own

matter regarding their problem. Paving ways to assist children within their own community can

necessitate the importance of helping each other for the future problem. If possible, utilizing and

mobilizing the potential resource of the community in order to provide services to the needy children is

more recommendable than any other ways where essential resources are in a real shortage. Beside this, it

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empowers the community to take over the responsibility and social duties of giving care and support to

those children who are desperately in need of it. Above this, children in need of such services will be

offered immediately a special care and support from their nearest or closest member of the community

who has acquaintance of them. Whenever they face such unbearable problem as death of parents, family

dispute or breakdown, hunger, diseases and so on, community will be there for them.

PROJECT BENEFICIARIES

The prime targets of this orphan vulnerable children and their families or guardians. So, as VEA have

done in its previous interventions, the selection of the target beneficiaries will be as participatory as

possible by involving all concerned government and non-government bodies. Therefore, a total of 150

OVCs and 150 families or guardians will be selected as direct beneficiaries for this project.

PROJECT DESCRIPTION

OVERALL OBJECTIVE

The overall goal of this project is to contribute towards the effort being to improve the socio-economic

psychological & Physical states of orphan’s vulnerable children and other children from poor families

found in the target area.

SPECIFIC OBJECTIVES

To enjoy the rights of orphans, vulnerable children and other children from very poor families of

the target area to get primary education;

To create alternative source of income for the target destitute women of the project area;

To improve the enrolment rate of school age children in the target area;

EXPECTED RESULTS/OUTPUTS

- Established one project management committee comprise five members from different concerned bodies

- 150 children will be able to attend school with all provision provided.- 150 children will be able to contribute and this may be an impact rather than output for the society

they live in.

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- 150 Children will be treated from all types of disease and aware about HIV/AIDS play great role to minimize effect of HIV/IDS on the children and families.

- 150 children will be able to love and respect the value; tradition home economics, general health, etc. will be given.

- Children’s spending their time unproductively and being idle will be seen curved into productivity. All children will be, as a result of the support, seen regularly, and attentively attending their education.

- 150 families or guardians of OVCs recruited to engaged them in income generating activities.

- Start up finance and capacity building training provided for 150 families or guardians of OVCs

PLANNED ACTIVITIES

The major activities will focus on the following components.

Physical/Health

Supply 150 children with uniform and other hygiene materials. Follow up the health condition of children through regular check up and provides medical

treatment when they become sick. Health/hygiene education will be conducted to every child. So that they can keep themselves neat & clean, and so their environment/ home.

Focus on the reduction of HIV/AIDS; increase the awareness of children and families/guardians to make them bring behavioural change. The project provides special assistance for those children and families who are affected and infected by the diseases through treatment and counselling.

Educational/economic

Ensure that 150 children will attend formal school. Counselling 150 children in different aspects of life to give them guidance/educationally,

morally, and psychologically. Follow-up academic status of 150 children and take proper action to make children improve

their performance. Supply 150 children with necessary school material such as exercise books, bags uniforms,

books, pen and pencil.

Ethical

Counselling services will be given to children to make them deal with different problems that might arise from psychological, social and other issues.

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On Families

Conduct training on home economics, family planning parental care and environment health to families. Activities will be implemented by the project assistant sponsorship officer and other concerned bodies according to the annual plan.

Arrange literacy programs to families through volunteers. To promote Community Centered development activities at grass roots level towards its

socio-economic improvement. Provide economic support for 150 families or guardians of the OVCs.

DESCRIPTION OF PLANNED ACTIVITIES

PRELIMINARY ACTIVITIES

Before VEA enter in to implementation of the planned activities, some preparatory activities need to be

carefully to avoid some kinds of problems in the future and to ensure the effectiveness of the project.

Among others, the followings are some of the activities to be done prior to the implementation of the

project.

Making project agreement with concerned regional government bodies

Equipping and furnishing of the project office with necessary materials and equipment.

Recruiting necessary staff members.

Establishing project management committees.

And other necessary preparatory activities.

OVCS CARE AND SUPPORT

EDUCATIONAL SUPPORT

Low household incomes associated with socio economic problems affect the education of most of

target children. Poor households that have low income level and at the same time could not be able to

their children to school since they could not afford to cover the educational expenses and other related

materials that contribute for the attendance of children to school. Some holds could not even send their

single child to school due to the extreme and high level of poverty.

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This envisaged project, therefore, aims at providing educational support for targeted 300 children. This

support includes Exercise books, Pen, Pencil, Uniform and other related educational materials. Apart

from this, to enhance the children education performance, the project will conduct tutorial session for

them every weakened. According to this in the project life we will distribute 7200 Exercise books 16

for a year, 4500 pens 10 for a year, 4500 pencils 10 for a year, 450 school uniform 1 for a year and

1800 eraser4 a per year.

FOOD SUPPORT AND MEDICAL SERVICE

The health of a child is highly important for his physical and mental well-being and for socialization. A

healthy child could be able to perform well in his education, and also in social and personal affairs.

Most of the target children face different health problems due to several reasons. Some of the health

problems are associated with poor personal hygiene, poor diet and other related problems.

Therefore, in addition to material support mean Hair oil, soap, Vaseline and safety modes for above the

age of 13 Girls, in this project period we will distribute 2700 bottle hair oil, 5400 Vaseline, 10800

soap and 1260 safety modes. VEA included food support medical service in this project. Hence, the

target children will be provided with supplementary food every month like Spaghetti, Rise and edible

oil.so in this project life period we will distribute 2400 kg Spaghetti 1 kg per month, 7200 kg rise 3 kg

per month and 4800 litters edible oil 2 litters per month for each child. VEA will also offer medical

support, which includes regular health check up, and covering drug fees for those who got sick. All

targeted children will be beneficiary from this scheme.

ECONOMIC EMPOWERMENT FOR MOTHERS AND GUARDIANS

VEA uses Income Generating strategies within this project as an appropriate method to get out of

families of the target children from the appalling situation by creating alternative means of generating

additional income for their livelihood in a sustainable manner so that they could able to support their

children to get education and to make their children physically and morally developed. To this end, the

project plans to engage them in various kind of vocational, skill and life skill training.

Most importantly empowering the women to form saving and credit cooperative union, is part of the

strategies to follow. Saving and credit Cooperatives are based on equality and equity, solidarity, social

responsibility, and caring for others, and principles that they embody voluntary and open membership,

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democratic member control, member economic participation, member education, and concern for the

community their mandate places cooperatives in a unique position to ensure and promote gender

equality.

In different phase of addition minimum of 150 or more destitute women will be carefully selected

among the families of VEA beneficiary children. These selection criteria will also be set in

collaboration with the kebele Administration and project committee as per selection criteria. So

selecting the poorest women among the poor shall be as transparent as possible.

The business they would be engaged is set based on their saving history and as much as they can

borrow. Once the area identified, the project will provide them a start-up capital worth 3000 birr for all

target beneficiaries. In addition to this, VEA plans to offer basic business skill training for the

beneficiaries to enhance their capacity to run profitable business.

IMPLEMENTATION STRATEGY

So as to implementation the planned Activities, VEA will employ the following major strategies.

COMMUNITY PARTICIPATION

The participation of the target community throughout the project lifetime is central for the proper

implementation of this project. Therefore, VEA will put in place appropriate mechanisms through which

the active participation of the active participation of the community will be ensured for instance VEA

incorporate project management committee /PMC/ formed with the representatives of the community in

its project management structure with the aim to ensure the participation of the community in decision

regarding the project a part from decision, the community is expected also to participate in contributing

materials and money deemed necessary.

PARTNERSHIP AND NETWORKING

Similarly, VEA will implement this proposed in close partnership with government and non-government

partners across the project period. Establishing partnership with all concerned organization will offer

additional capacity for proper and efficient realization of the planned activities. Especially VEA will

work close with government organizations like social and labour affair bureau, women affair bureau, and

education bureau and disaster prevention office.16

From the outset this project is designed to ensure equal treatment of both male and female through out

the implementation period. In this regard, the project planned to make equal representation while

selecting the target OVCs. With regard to the income generating Activities, VEA gave the opportunity

only for women as they the most disadvantaged section of the society compared with male. Similarly in

all component of the project, VEA will give due attention for gender issue.

PROJECT MANAGEMENT & ORGANIZATION

PROJECT HOLDER`S ROLE

This proposed project will be integrated into the overall VEA`s organizational set up, and its activity will

be synchronized with overall functioning of the organization.

To this effect VEA will establish its field office located in the heart of the project area with necessary

staffs and office furniture & equipment. Hence, the office will be staffed with project coordinators and

project accountant. The prime responsibility of overseeing technical, financial and administration issues

of the project reside over project coordinator.

PROJECT MANAGEMENT COMMITTEE`S ROLE

Apart from the staffs of the project, the project will have a local level project management committee that

intends to serve as a bridge between VEA and the grass root community. This committee will be

established, selected by and from the community. The minimum number of committee will be five and

the members, with gender consideration, will be assumed to be:

Elected community representative; Kebele administrative council; Community elder; Religious

institutions representatives; Women representative; and project coordinator.

The role and responsibilities of the management committee are to coordinate and manage technical

implementation of activities of the project. This committee meets at least once sin every month and

closely monitors the day-to-day activities of the project.

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PROJECT INPUT

As shown in a number of documents, above 50% of the total population of the region hold young people

below 20 years of age. The primary school enrolment rate of the children in the region, although recently

growing progressively, urges us to do so much more when seen against the significant number of children

who couldn’t be able to go to school because of household poverty. A numerous number of children,

accounting above 6000, leads street life. The problematic causes, it is asserted, that push children into

street life are much more rooted to the death of parents and low income of the family. Because of this, aid

given to family has been advised by a lot of researchers, who has a profound expertise on the issues in

order to drain the root cause of the problem a more striking statistics is that the number of orphaned

children in the region is estimated about above 4620, mainly due to death of parents from HIV/AIDS.

HIV pandemic has become the common cause of parental death of children around the region. More, it

costs the life of their teachers, relatives and others who can give them special care and support. The need

to reach for this kind of problem in the region seems to be very urging. In addition, the psychological and

social repercussion the pandemic inflicted on them are so much unbearable. Children, who have either

lost their parents because of AIDS or been infected with the virus are stigmatized and/or discriminated by

members of the community, especially their peer friends. So, awareness-raising programs are needed to

carry out to members of the community to escalate their compassion and care toward those children.

Before two decade, the economic activities of the region were highly dependent on contraband,

smuggling different commodities from the neighbour countries. However, after the contraband have been

outlawed in the region, an enormous number of families, whose livelihood were so much reliant on this

activities, couldn’t afford to accommodate the needs of their children. Furthermore, coupled with the

recently low economic growth of the region, many families face a great problem of raising their children.

Due to this, their children are forced to drop out from school and thence lead street life or other life in

conflict with law. Therefore, helping those families with low or no income to engage in different

economic activities are advised to ensure the welfare of children in the region.

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HUMAN INPUT

No Position Qnt Qualification Experience

1 Project Coordinator 1 Degree in project management or Social

Science field

5 years in NGO

2 Social Worker 1 Degree in social work or Social Science filed 2 year NGO

3 Health worker 1 Diploma in Public health or nursing 2 years experience

Center Guard 1 8 grade complete

MATERIAL INPUT

Educational Materials

Office Equipment

Educational materials for the target OVCs

Children play ground materials

Training materials for women self help group

STAKEHOLDER ANALYSIS

Since this proposed project is composed of care and support for vulnerable children and income

generating activities for destitute women, the major partner of the project are Education Office, Women

affair Office and charity and civil society Agency of the city Administration. Therefore, for the sake

successful realization of all planned activities, the project expects the following obligation from these

stakeholders.

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OBLIGATIONS OF AGENCY FOR CHARITY AND CIVIL SOCIETY

ORGANIZATION (ACCSO)

Be responsible for the overall coordination, supervision and monitoring project, and participate in

the evaluation of the project with other concerned government partners.

Render all assistance and support for the proper implementation of the project

Be responsible to settle all disputes arising in the process of the project implementation between

VEA and the partners.

OBLIGATIONS OF EDUCATION BUREAU (EB)

Shall collaborate with VEA in the process of project implementation and provision of technical

support

Shall periodically monitor the project implementation process and the activities being covered, in

close collaboration with ACCSO and VEA as stipulated in the project document

Shall collaborate in areas where the project going to be implemented as VEA needs assistance

from the bureau

OBLIGATIONS OF SOCIAL & LABOR AFFAIR OFFICE (WAO)

Shall collaborate with VEA in the process of project implementation and provision of technical

support

Shall periodically monitor the project implementation process and the activities being covered, in

close collaboration with ACCSO and VEA as stipulated in the project document

Shall collaborate in areas where the project going to be implemented as VEA needs assistance

from the office

OBLIGATIONS OF WOMEN AFFAIR OFFICE (WAO)

Shall collaborate with VEA in the process of project implementation and provision of technical

support

Shall periodically monitor the project implementation process and the activities being covered, in

close collaboration with ACCSO and VEA as stipulated in the project document

Shall collaborate in areas where the project going to be implemented as VEA needs assistance

from the office

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MONITORING & EVALUATION

REPORTING ARRANGEMENTS

The project will prepare monthly, quarterly, and annual reports by compiling relevant data that will be

obtained from project records and government bodies. The monthly report will be prepared by taking into

account the in and out of project accomplishment and consolidated before being sent to the head office in

Addis. Quarterly reports will be prepared on standard format as sent to the donor and for all co-signatory

government bodies as well. The same procedure will apply to the annual progress report. Each report will

incorporate narrative and tabular sections on project accomplishment and in a financial section.

MONITORING

Monitoring will be an ongoing process to tracking the day-to-day activities of the projects; the project

staffs together with all stakeholders will carry out the monitoring of activity implementation on a regular

basis in order to:

o Record, analyze and report on relevant data on input provision, service delivery, activity

implementation and community participation

o Identify current or potential project constraints and areas for an adjustment or modification

o Asses as to whether resources are being used effectively and efficiently, and if the supply of the

project inputs is timely.

o Ensure that work plans are followed appropriately

o Assess how well planned activities are carried out

EVALUATION

Evaluation will be conducted twice during the project lifetime. An interim evaluation will be expected to

carry out at the middle whereas final evaluation of the project will be conducted at the end. The

evaluation process will be participatory by involving all concerned stakeholders.

Based on the proposed anticipated results at different levels, the scope of the evaluation will be:

o Whether the project addressing the desired outcomes as stated in the proposal,

o Accomplishment of out puts as the desired quality, as the planed budget and appropriate timing,

o Sustainability of the project,

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o Coordination with partners, communities, government bodies &NGO operating in the area and other

institutions,

o Positive and negative impact if occurred due to the project

To assess all these, the project will use some or all of the following evaluation methodologies. Document

review (proposal, annual plans, reports, publications etc.) public opinion for the project, review meetings

at different level, and sample surveys can be used.

PROJECT SUSTAINABILITY

It is the fact that any kind of development intervention is considered to be sustainable when it is able to

deliver an appropriate level of benefits for an extended period of time after major financial, managerial

and technical assistance from an external donor is terminated. It is primarily in the interest of the

beneficiary groups and the government.

If the target community will be well aware about the prevailing problem, they are able to practice their

knowledge and at the same time transfer it to other community members. Generally, VEA considers its

project as interventions into a continuation development process and therefore works to consolidate and

phase-out from projects and project areas. Thus, the phase out from this child development project, VEA

will closely works with all pertinent bodies including local community institutions, Government bodies

and other NGOs operating in the area.

In addition to this, VEA will work intensively in the areas of income generation activities in order to

make families of the target children to become economically more capable enough, and thereby they can

able to fulfill basic socio-economic needs of the children that could lead them to develop physically and

emotionally well.

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BUDGET SUMMARY

The project requires a total of 925,000.00 birr for three years. Below is the summery of the estimated

budget (the details of the budget is attached at the end of the proposal).

N.o. Major Budget Items For all the project life

A.

1. Educational Support (15%) 138,750

2. Physical Support (5%) 46,250

3. Health Support (5%) 46,250

4. Socio Emotional Support (5%) 46,250

5. Family Support (65%) 601,250

6. Social Workers salary (5%) 46,250

B.

1. Admin Staff Salaries (0%) -

2. Other administration costs (center, monitoring and

evaluation, etc.) (5%)

46,250

In order to the above budget summery we identified the program and administration budget.

Total program is 878,750.00 birr (95%)

Total admin is 46,250.00 birr (5%)

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