acm dsb mod print
TRANSCRIPT
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STUDIO DESIGN CONSIDERATIONS
FOR
ACCESS MEDIA FACILITIES
© copyright 2006 - all rights reserved
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THE PRESENTERS
Donald Berman - Pres. BevCam Board
Dennis Dutra - Dutra Video Systems
Peter Scott - Scott & Scott, Architects
Peter Zawadzki - E.D. Watertown, MA
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MISSION STATEMENT
provide
promote
enable
support
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MISSION STATEMENT
To provide a place for people to learn about the use of technology for communication
To promote a more vibrant community life by providing a forum for the public
To enable citizens to monitor public meetings more conveniently
To support citizens in their effort to produce media based programming
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Municipality
School System
Library
Local College
Independent nonprofit
OWNERSHIP ALTERNATIVES
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PROGRAMMING
BYLAWSCOMMUNITYCHARACTER
BOARDCOMPOSITION
ORGANIZATIONALSTRUCTURE
MISSION
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EQUIPMENT
MISSION
LiveRecorded
PRODUCTIONPROGRAMMING
MeetingsEventsShowsForeign
Studio
Location
Playback
Staff
Users
CONSTITUENCIES
AdministrationCivic OrganizationsSchoolsIndividuals
Board of Directors
ByLaws
Policies and Procedures
OVERSIGHT
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MISSION
COMMUNITYCHARACTER
What is the composition of your community?
Is there a silent un-served minority?
Why not first-come-first-served?
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MISSION
COMMUNITYCHARACTER
Your ConstituenciesMunicipal AdministrationCivic OrganizationsSchoolsBusinessesIndividuals
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BOARDCOMPOSITION
•Why not a user-controlled board?•What about an appointed board member?
•Mayoral•School Representative
•Does the board perpetuate itself?•How about the business community? •How about culture and arts?
MISSION
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PROGRAMMING
Where do you get your programs?
Your access producers?
Your staff?
Community sources?
Outside-the-community sources?
MISSION
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MISSIONBYLAWS
Bylaws - The object is to maintain independence
HOW? By the
Election processPolicy and procedures
MISSION
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ORGANIZATIONALSTRUCTURE
MISSION
Municipal agencyAdministrative control and
policy is in the hands of the local government
Private nonprofitIndependent of government controlPolicy set by board of directors
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The Physical Plant
The People
The Technology
Cost
Time
Quality /Scope
The “Iron Triangle” of ProductionPick any two and lose the third
Apply this equation to the following considerations
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Cost
Time
Quality / Scope
TIME - when does the project need to be finished?
COST - financial resources availability - cash flowcan change orders with increased costs be accommodated?
QUALITY / SCOPE - how clearly defined is the project scope of work and quality of finish?
THE PROJECT DRIVING FACTORS
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RISK ASSESSMENT
TIME
COST
SCOPE
If time is fixed, then cost will go up to enable the project to complete on time OR ELSE scope must be modified
If cost is fixed, then in order to maintain scope, time needs to be sacrificed, OR ELSE scope needs modification
If scope (project design elements) is fixed, then time needs to be sacrificed OR ELSE cost must be increased
Application of the “iron triangle”
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PROJECT DELIVERY METHODS
GENERAL CONTRACTOR - provides all construction services directly or with subs - very active client
CONSTRUCTION MANAGER - oversight and control of construction activities - very active client
MULTIPLE PRIMES - very active client manages - subs relate directlyDESIGN/BUILD TEAM - combines architect and contractor with active client
TURNKEY TEAM - combines architect, contractor, financing and management with passive client
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THE CONTRACT
LUMP SUM sets up a fixed price limit
COST - PLUS pays all costs plus additional amount for overhead and profit
GUARANTEED MAXIMUM a fixed max, contractor shares info with owner & has a contingency fee, savings shared per agreement
FIXED FEE similar to cost-plus but a fixed amount for overhead & profit regardless of changes in budget or schedule
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SELECTION METHODBID - competitive based on full construction docs
GUARANTEED MAXIMUM PRICE - based on full or partial construction docs & sets a cap - any item not documented as an expense is not paid by owner - contractor absorbs excesses
NEGOTIATE - uses full or partial docs once experience and qualifications are established
QUALIFICATIONS COST - uses experience, references & reliability along with competitive pricing for designer & builder
QUALIFICATIONS DESIGN/COST - as above plus design proposals as criteria for selection
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CHOOSING PEOPLE
Consultant
Architect
Contractor
Video Designer / Installer
Staff
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CHOOSING PEOPLE
WHAT CONSTITUTES DUE DILIGENCE ?
Check references
Visit other work
Talk to other access clients
Maintain control and oversight
Contract provisions
Hands-on involvement
Think in terms of cost-benefit - not just lowest cost
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EQUIPMENT CHOICES
The “Early Adopter” is a beta tester -beware of being on the leading (bleeding) edge
Using “Tried and True” well tested gear and methodsis a prudent approachThe rush from analog to digital - “speed kills” make sure you see the bumps in the roadTeach students what they are likely to encounter inthe industry - it is a responsibilityClear separation of functions promotes a smoother workflow
REMEMBER YOUR MISSIONUSE APPROPRIATE TECHNOLOGY
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SETTING UP A FACILITYSOME CONSIDERATIONSAccounting
Bookkeeping Payroll Janitorial
Landscaping HR OversightTelephony
HVAC
Internet
Security
ElectricalPlumbing RoofLegal advice
InsuranceStaff supervision
Benefits
HiringEvaluationProperty Management
Funds Management
PublicityPromotion
Press Relations
Website Development
Website MaintenancePrinting
Board Development
Tax Filings
Annual Reports
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CONTACT INFORMATION
Donald Berman
Peter Scott
Dennis Dutra
Peter Zawadzki